Susana Alcala Wood, City Attorney Jorge Oseguera, City Auditor Mindy Cuppy, City Clerk Howard Chan, City Manager John Colville, City Treasurer City Council Report
915 I Street, 1st Floor
Sacramento, CA 95814
www.cityofsacramento.org
File ID: 2022-00407 March 22, 2022 Consent Item 18
Title: Contract Supplement No. 4: Wood Chip Replacement in City Parks
Location: Citywide
Recommendation: Pass a Motion: 1) authorizing the City Manager or the City Manager’s designee to execute Supplemental No. 4 to City Agreement No. PRC001330 with JetMulch, Inc. for the purchase of wood chip replacement material and pneumatic (blown-in) installation in City parks for a second year in the amount of $163,377.61, bringing the two-year contract period not-to-exceed amount to $384,938.49; and 2) authorizing the City Manager or the City Manager's designee to exercise one additional year option in the amount of $163,377.61, for a three-year contract period not-to-exceed amount of $548,316.10 provided sufficient funds are available in the budget adopted for the next fiscal year.
Contact: Shawn C. Aylesworth, Park Maintenance Manager, (916) 808-4070, [email protected]
, Youth, Parks & Community Enrichment Department
Presenter: None
Attachments:
1-Description/Analysis
2-Contract Supplement No. 4 – JetMulch, Inc.
File ID: 2022-00407 Consent Item 18
March 22, 2022
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City of Sacramento
Description/Analysis
Issue Detail: Planter bed bark material is needed to suppress the growth of weeds and has a restorative function for both plant health and the environment. The bark reduces water use by retaining moisture within the soil and preventing evaporation. This material also alleviates soil erosion due to run-off and increases nutrients by breaking down and improving soil conditions over time. Bark is the most cost-effective means of beautifying planter beds and when applied pneumatically increases efficiency of labor force.
Policy Considerations: The recommendations in this report are in accordance with the provisions of the City Code Chapter 3.56 related to the purchase of services and supplies.
Economic Impacts: Not Applicable
Environmental Considerations: The installation of wood chip replacement material in City parks is exempt from environmental review under the California Environmental Quality Act Guidelines Section 15301, maintenance of existing facilities.
Sustainability: The material purchased in the contract is comprised of wood chips from 100% virgin forest wood, a renewable resource.
Commission/Committee Action: None
Rationale for Recommendation: On December 14, 2020, the Department of Youth, Parks, & Community Enrichment (YPCE), in accordance with City Code Chapter 3.56 issued Invitation for Bid No. B21191311007 for the purchase and pneumatic installation of wood chip replacement material for City parks. The Invitation for Bid included the City’s right to exercise options to extend the contract for three years.
The City received five responses. The lowest responsive and responsible bidder was determined to be JetMulch, Inc. A summary of the bid results is provided below. The contract was awarded to JetMulch.
Company Bid Amount LBE
JetMulch, Inc. $71,691.75 No
Air Applied Mulch Service $75,824.99 Yes
Applied Landscape $106,501.21 Yes
Turboscape, Inc. $132,967.50 No
K & K JL Services $209,515.89 No
File ID: 2022-00407 Consent Item 18
March 22, 2022
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City of Sacramento
Financial Considerations: The original one-year contract for the period beginning February 01, 2021, had a not-to-exceed amount of $71,691.75. Supplement No. 1 increased the contract total to $102,471.75 and Supplement No. 2 increased the contract total to $110,780.44 to account for the purchase of additional material. Supplemental No. 3 increased the contract total to $221,560.88 and exercised the first contract extension through June 30, 2022. The proposed Supplement No. 4 in the amount of $163,377.61 would increase the contract not-to-exceed amount to $ 384,938.49. Provided sufficient funds are available in the budget adopted for the next fiscal year, the final extension of the contract may be exercised through June 30, 2023, for a total not-to-exceed amount of $548,316.10 over the three-year contract term.
Local Business Enterprise (LBE): JetMulch, Inc. is not a certified LBE.
SUPPLEMENTAL CONTRACT
(Rev. 11-1-19)
Project Title and Job Number: Wood Chip Replacement in City Parks Purchase Order #: 0000060032
Date: 03/03/2022
Supplemental Contract No.:4
The City of Sacramento ("City") and Jet Mulch, P.O. Box 1667, Capitola, CA 95010_("Contractor"), as parties to that certain Non-Professional Services Agreement designated as Contract Number PRC001330, including any and all prior supplemental contracts modifying the contract (the contract and all supplemental contracts are hereafter collectively referred to as the "Contract"), hereby supplement and modify the Contract as follows:
1. The Scope of Services specified in Exhibit A of the Contract is amended as follows:
Contract is increased by $163,377.61 to cover work in Exhibit A.
2. In consideration of the additional and/or revised services described in section 1, above, the maximum not-to-exceed amount that is specified in Exhibit B of the Contract for payment of Contractor's fees and expenses, is increased by $163,377.61, and the Contract’s maximum not-to-exceed amount is amended as follows:
$7 1,691.75
$1 49,869.13
$2 21,560.88
$1 63,377.61
Agreement's original not-to-exceed amount:
Net change by previous supplemental contracts:
Not-to-exceed amount prior to this supplemental contract:
Increase by this supplemental contract:
New not-to exceed amount including all supplemental contracts: $384,938.49
3. Contractor agrees that the amount of increase or decrease in the not-to-exceed amount specified in section 2, above, shall constitute full compensation for the additional and/or revised services specified in section 1, above, and shall fully compensate Contractor for any and all direct and indirect costs that may be incurred by Contractor in connection with such additional and/or revised services, including costs associated with any changes and/or delays in schedules or in the delivery of other services by Contractor.
4. Contractor warrants and represents that the person or persons executing this supplemental contract on behalf of Contractor has or have been duly authorized by Contractor to sign this supplemental contract and bind Contractor to the terms hereof.
5. Except as specifically revised herein, all terms and conditions of the Contract shall remain in full force and effect, and Contractor shall perform all of the services, duties, obligations, and conditions required under the Contract, as supplemented and modified by this supplemental contract. [SIGNATURES ON FOLLOWING PAGE]
SUPPLEMENTAL CONTRACT
(Rev. 11 1 19)
Approval Recommended By: Approved As To Form By:
Project Manager City Attorney
Approved By: Attest:
____________________________________
Contractor City Clerk
Approved By:
Christopher Conlin, Assistant City Manager
City of Sacramento
ANY PROPRIETOR/PARTNER/EXECUTIVE
OFFICER/MEMBER EXCLUDED?
INSR ADDL SUBR
LTR INSD WVD
PRODUCER CONTACT
NAME:
FAXPHONE
(A/C, No):(A/C, No, Ext):
E-MAIL
ADDRESS:
INSURER A :
INSURED INSURER B :
INSURER C :
INSURER D :
INSURER E :
INSURER F :
POLICY NUMBER POLICY EFF POLICY EXPTYPE OF INSURANCE LIMITS(MM/DD/YYYY) (MM/DD/YYYY)
AUTOMOBILE LIABILITY
UMBRELLA LIAB
EXCESS LIAB
WORKERS COMPENSATION
AND EMPLOYERS' LIABILITY
DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required)
AUTHORIZED REPRESENTATIVE
EACH OCCURRENCE $
DAMAGE TO RENTEDCLAIMS-MADE OCCUR $PREMISES (Ea occurrence) MED EXP (Any one person) $
PERSONAL & ADV INJURY $
GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $
PRO-POLICY LOC PRODUCTS - COMP/OP AGGJECT
OTHER: $
COMBINED SINGLE LIMIT
$(Ea accident)
ANY AUTO BODILY INJURY (Per person) $
OWNED SCHEDULED
BODILY INJURY (Per accident) $AUTOS ONLY AUTOS
HIRED NON-OWNED PROPERTY DAMAGE
$AUTOS ONLY AUTOS ONLY (Per accident)
$
OCCUR EACH OCCURRENCE
CLAIMS-MADE AGGREGATE $
DED RETENTION $
PER OTH-
STATUTE ER
E.L. EACH ACCIDENT
E.L. DISEASE - EA EMPLOYEE $
If yes, describe under
E.L. DISEASE - POLICY LIMITDESCRIPTION OF OPERATIONS below INSURER(S) AFFORDING COVERAGE NAIC #
COMMERCIAL GENERAL LIABILITY
Y / N
N / A
(Mandatory in NH)
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS.
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed.
If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s).
COVERAGES CERTIFICATE NUMBER: REVISION NUMBER:
CERTIFICATE HOLDER CANCELLATION
© 1988-2015 ACORD CORPORATION. All rights reserved.ACORD 25 (2016/03)
CERTIFICATE OF LIABILITY INSURANCE
DATE (MM/DD/YYYY)
$
$
$
$
$
The ACORD name and logo are registered marks of ACORD
4/1/2021
License # 0E67768
(925) 660-1397
Jet Mulch, Inc
P O Box 1667
Capitola, CA 95010
16044
10349
A 1,000,000
X GLL1079200 4/1/2021 4/1/2022 100,000
5,000
1,000,000
2,000,000
2,000,000
1,000,000B
X CF1CA00318211 4/1/2021 4/1/2022
Comp/Coll Ded 1,000
2,000,000C
EMM000009901 4/1/2021 4/1/2022 2,000,000
RE: PROJECT #: B21191311007 - Wood Chip Replacement in City Parks - Youth, Parks, & Community Enrichment City of Sacramento, its officials, employees and volunteers are Additional Insureds on Primary & Non-Contributory basis as respects to General Liability and are Additional Insureds as respects to Auto Liability, as required by written contract.
City of Sacramento
c/o Exigis LLC
PO Box 947
Sacramento, CA 95814
JETMULC-01 GALVANP
IOA Insurance Services
3875 Hopyard Road
Suite 200
Pleasanton, CA 94588
Tori Young
[email protected]
Lloyd's Syndicate 2987 (Brit Syndicates Lyd)
Everest Denali Insurance Company
Acceptance Casualty Insurance Company
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