Susana Alcala Wood, City Attorney Jorge Oseguera, City Auditor Mindy Cuppy, City Clerk Howard Chan, City Manager John Colville, City Treasurer Budget and Audit Committee Report
915 I Street, 1st Floor
Sacramento, CA 95814
www.cityofsacramento.org
File ID: 2022-00656 April 05, 2022 Consent Item 01
Title: Budget and Audit Committee Meeting Minutes
Location: Citywide
Recommendation: Pass a Motion approving the Budget and Audit Committee meeting minutes dated January 4, 2022, February 1, 2022, February 8, 2022, and March 1, 2022.
Contact: Mindy Cuppy, MMC, City Clerk, (916) 808-5442, [email protected], Office of the City Clerk
Presenter: None
Attachments:
1-Description/Analysis
2-January 4, 2022 Budget and Audit Committee DRAFT Meeting Minutes 3-February 1, 2022 Budget and Audit Committee DRAFT Meeting Minutes 4-February 8, 2022 Budget and Audit Committee DRAFT Meeting Minutes 5-March 1, 2022 Budget and Audit Committee DRAFT Meeting Minutes
File ID: 2022-00656 Consent Item 01
April 05, 2022
powered by Legistar™
City of Sacramento
Description/Analysis
Issue Detail: It is the best practice for the legislative body to approve the minutes for each meeting.
Policy Considerations: Per City of Sacramento Charter § 33, the City Council shall require the City Clerk to keep a permanent public record of its proceedings showing all action considered and taken, motions and records, the text of ordinances and resolutions introduced or adopted and all amendments thereto proposed or adopted, and the vote of each Council Member regarding any matter before the City Council or any committee thereof.
Economic Impacts: None.
Environmental Considerations: None.
Sustainability: None.
Commission/Committee Action: None.
Rationale for Recommendation: After each Budget and Audit Committee meeting, the City Clerk composes the DRAFT Minutes noticing the action taken by the legislative body. Those DRAFT Minutes are presented to the Budget and Audit Committee for its approval as a permanent record of the meetings actions.
Financial Considerations: None.
Local Business Enterprise (LBE): None.
City of Sacramento Page 1
BUDGET AND AUDIT COMMITTEE
Mayor Darrell Steinberg, Chair
Eric Guerra, Vice Chair, District 6
Rick Jennings, II, District 7
Mai Vang, District 8
COMMITTEE STAFF
Mindy Cuppy, City Clerk
Howard Chan, City Manager
Jorge Oseguera, City Auditor
Matthew Ruyak, Assistant City Attorney
Leyne Milstein, Assistant City Manager
Emily A. Combs, Finance Director
DRAFT Minutes
Budget and Audit Committee
Teleconference Meeting Only
City Hall Complex
Council Chamber, 915 I Street, 1st Floor
Sacramento, CA 95814
Published by the Office of the City Clerk
(916) 808-5163
Tuesday, January 4, 2022
3:00 p.m.
NOTICE TO THE PUBLIC
In compliance with AB361 and the Resolution Declaring the Existence of a Local Emergency Relating to the COVID- 19 Pandemic, adopted by the City of Sacramento City Council, City Council and other public meetings are currently Teleconference Meetings Only to align with local and federal guidelines and social distancing recommendations for the containment of the coronavirus.
Join this meeting via Zoom:
https://cityofsacramento-org.zoom.us/j/97143030427?pwd=djgyeTl0RkxLZ1RvdVM2UThXeVVNZz09 Webinar ID: 971 4303 0427 Passcode: 195366
Dial in via telephone: 877-853-5247 (Toll Free) Meeting ID: 971 4303 0427 # #
Address the Legislative Body via Zoom:
1. LOCATE the meeting agenda and Zoom link on the City’s Upcoming Meetings website at https://meetings.cityofsacramento.org for the meeting you wish to make public comment.
2. LOGIN to the meeting by either clicking on the Zoom webinar link on the meeting’s agenda or dialing the Zoom phone number and entering the webinar ID.
3. “RAISE YOUR HAND” to provide public comment when the presiding officer confirms the public comment speaking period for your desired item.
o Online: If you are online, click on “raise hand” on the bottom of your screen. o Mobile App: In the mobile app, you can raise your hand by tapping the "Raise Hand" option in the "More" tab.
o Telephone: If you are calling in via telephone, to raise your hand, dial *9 (star-nine). Then to unmute or mute, dial *6 (star-six). Speakers will be called on by the last four digits of their phone number.
Submit Written Comments Electronically : Written comments received are distributed to members, filed in the record, and will not be read aloud. Members of the public are encouraged to submit public comments electronically via eComment through the City’s Upcoming Meetings website at https://meetings.cityofsacramento.org or via email at [email protected].
City of Sacramento Page 2
Budget and Audit Committee Regular Meeting DRAFT Minutes January 4, 2022
View Agendas and Staff Reports Online : The agenda provides a general description and sta ff recommendation; however, legislative bodies may take action other than what is recommended. Full staff reports are available for public review on the City’s Upcoming Meetings website at https://meetings.cityofsacramento.org and include all attachments and exhibits. “To Be Delivered” and “Supplemental” reports will be published as they are received.
Watch the Legislative Body Online: Live video streams and indexed archives of meetings are available via the City’s Upcoming Meetings / Archived Meetings website at https://meetings.cityofsacramento.org.
City Code section 4.04.020(A) requires the agenda of each regular or adjourned regular meeting of a city legislative body (as defined in Government Code section 54952) be posted at least 120 hours prior or 24 hours prior to a special meeting in a location that is freely accessible to members of the public as required by the Ralph M. Brown Act Government Code 54950 (The Brown Act) including a brief description of each item to be transacted or discussed.
The City posts meeting agendas on the City website, at City Hall as well as offsite meeting locations. The order and estimated time for agenda items are listed for reference and may be taken in any order deemed appropriate by the legislative body.
If you require special assistance to participate in the meeting, notify the Office of the City Clerk at (916) 808-7200 at least 48 hours prior to the meeting.
Notice to Lobbyists: When addressing the legislative bodies you must identify yourself as a lobbyist and announce the client/business/organization you are representing (City Code 2.15.160).
Public Comment. The City provides opportunities for the public to address the legislative body as a whole in order to listen to the public’s opinions regarding non-agendized matters within the subject matter jurisdiction of the City during Regular meetings and regarding items on the Agenda at all other meetings. • Public comments should not be addressed to individual Members nor to City officials, but rather to the legislative body as a whole regarding City business.
• While the public may speak their opinions on City business, personal attacks on Members and City officials, use of swear words, and s igns or displays of disrespect for individuals are discouraged as they impede good communication with the legislative body.
• Consistent with the Brown Act, the public comment periods on the Agenda are not intended to be “Question and Answer” periods or convers ations with the Members and City officials. The limited circ umstances under which Members may respond to public comments are set out in Rule 8 D 2 of the Council Rules of Procedure. • Members of the public with que stions concerning Consent Calendar items may c ontact the staff person or the Member whose district is identified on the report prior to the meeting to reduce the need for discussion of Consent Calendar items and to better respond to the public’s questions.
Speaker Time Limits. In the interest of facilitating the legislative body’s conduct of the business of the City, members of the public (speakers) who wish to address the legislative body during the meeting will have two (2) minutes per speaker for Consent Calendar Items, Public Hearing Items, Discussion Calendar Items, and Matters not on the Agenda for a maximum total of eight (8) minutes per speaker per meeting. Each speaker shall limit his/her remarks to the specified time allotment.
• The Presiding Officer shall consistently utilize the timing system which provides speakers with notice of their remaining time to complete their comments. A countdown display of the allotted time will appear and flash red at the end of the allotted time.
• In the further interest of time, sp eakers may be asked to limit their comments to new materials and not repeat what a prior speaker said. Organized groups may choose a single spokesperson who m ay speak for the group but with no increase in time. Speakers shall not concede any part of their allotted time to another speaker. • The Presiding Officer may further limit the time allotted for public comments per speaker or in total for the orderly conduct of the meeting and such limits shall be fairly applied.
City of Sacramento Page 3
City of Sacramento
Budget and Audit Committee
City Hall Complex, 915 I Street, Sacramento, CA 95814
Council Chamber, 1st Floor
Teleconference Meeting Only
Regular Meeting DRAFT Minutes
Tuesday, January 4, 2022
3:00 p.m.
All items listed are heard and acted upon by the Sacramento Budget and Audit Committee unless otherwise noted.
Join this meeting via Zoom:
https://cityofsacramento-org.zoom.us/j/97143030427?pwd=djgyeTl0RkxLZ1RvdVM2UThXeVVNZz09 Webinar ID: 971 4303 0427 Passcode: 195366
Dial in via telephone: 877-853-5247 (Toll Free) Meeting ID: 971 4303 0427 # #
Open Session – 3:00 p.m.
Regular session called to order by Vice Chair Eric Guerra at 3:03 p.m. Tuesday, January 4, 2022.
Members Present: Eric Guerra, Rick Jennings, and Mai Vang. (all via teleconference).
Members Absent: Mayor Darrell Steinberg.
Pledge of Allegiance: Led by Councilmember Vang.
Discussion Calendar
Discussion calendar items include an oral presentation including those recommending “receive and file”.
1. Measure U Community Advisory Committee Recommendations Regarding Fiscal Year (FY) 2021/22 Midyear Budget Priorities
File ID: 2021-01478
Location: Citywide
Members of the public provided public comments.
Action: Received and filed.
Contact: Michael Jasso, Assistant City Manager, (916) 808-5704, [email protected]; Ash Roughani, Special Projects Manager, (916) 808-7751, [email protected], Office of the City Manager
City of Sacramento Page 4
Budget and Audit Committee Regular Meeting DRAFT Minutes January 4, 2022
Committee Comments- Ideas, Questions and Meeting Reports
None.
Public Comments – Matters Not on the Agenda
None.
Adjourned – 3:26 p.m.
City of Sacramento Page 1
BUDGET AND AUDIT COMMITTEE
Mayor Darrell Steinberg, Chair
Eric Guerra, Vice Chair, District 6
Rick Jennings, II, District 7
Mai Vang, District 8
COMMITTEE STAFF
Mindy Cuppy, City Clerk
Howard Chan, City Manager
Jorge Oseguera, City Auditor
Matthew Ruyak, Assistant City Attorney
Leyne Milstein, Assistant City Manager
Emily A. Combs, Finance Director
DRAFT Minutes
Budget and Audit Committee
Teleconference Meeting Only
City Hall Complex
Council Chamber, 915 I Street, 1st Floor
Sacramento, CA 95814
Published by the Office of the City Clerk
(916) 808-5163
Tuesday, February 1, 2022
3:00 p.m.
NOTICE TO THE PUBLIC
In compliance with AB361 and the Resolution Declaring the Existence of a Local Emergency Relating to the COVID- 19 Pandemic, adopted by the City of Sacramento City Council, City Council and other public meetings are currently Teleconference Meetings Only to align with local and federal guidelines and social distancing recommendations for the containment of the coronavirus.
Join this meeting via Zoom:
https://cityofsacramento-org.zoom.us/j/97143030427?pwd=djgyeTl0RkxLZ1RvdVM2UThXeVVNZz09 Webinar ID: 971 4303 0427 Passcode: 195366
Dial in via telephone: 877-853-5247 (Toll Free) Meeting ID: 971 4303 0427 # #
Address the Legislative Body via Zoom:
1. LOCATE the meeting agenda and Zoom link on the City’s Upcoming Meetings website at https://meetings.cityofsacramento.org for the meeting you wish to make public comment.
2. LOGIN to the meeting by either clicking on the Zoom webinar link on the meeting’s agenda or dialing the Zoom phone number and entering the webinar ID.
3. “RAISE YOUR HAND” to provide public comment when the presiding officer confirms the public comment speaking period for your desired item.
o Online: If you are online, click on “raise hand” on the bottom of your screen. o Mobile App: In the mobile app, you can raise your hand by tapping the "Raise Hand" option in the "More" tab.
o Telephone: If you are calling in via telephone, to raise your hand, dial *9 (star-nine). Then to unmute or mute, dial *6 (star-six). Speakers will be called on by the last four digits of their phone number.
Submit Written Comments Electronically : Written comments received are distributed to members, filed in the record, and will not be read aloud. Members of the public are encouraged to submit public comments electronically via eComment through the City’s Upcoming Meetings website at https://meetings.cityofsacramento.org or via email at [email protected].
City of Sacramento Page 2
Budget and Audit Committee Regular Meeting DRAFT Minutes February 1, 2022
View Agendas and Staff Reports Online : The agenda provides a general description and sta ff recommendation; however, legislative bodies may take action other than what is recommended. Full staff reports are available for public review on the City’s Upcoming Meetings website at https://meetings.cityofsacramento.org and include all attachments and exhibits. “To Be Delivered” and “Supplemental” reports will be published as they are received.
Watch the Legislative Body Online: Live video streams and indexed archives of meetings are available via the City’s Upcoming Meetings / Archived Meetings website at https://meetings.cityofsacramento.org.
City Code section 4.04.020(A) requires the agenda of each regular or adjourned regular meeting of a city legislative body (as defined in Government Code section 54952) be posted at least 120 hours prior or 24 hours prior to a special meeting in a location that is freely accessible to members of the public as required by the Ralph M. Brown Act Government Code 54950 (The Brown Act) including a brief description of each item to be transacted or discussed.
The City posts meeting agendas on the City website, at City Hall as well as offsite meeting locations. The order and estimated time for agenda items are listed for reference and may be taken in any order deemed appropriate by the legislative body.
If you require special assistance to participate in the meeting, notify the Office of the City Clerk at (916) 808-7200 at least 48 hours prior to the meeting.
Notice to Lobbyists: When addressing the legislative bodies you must identify yourself as a lobbyist and announce the client/business/organization you are representing (City Code 2.15.160).
Public Comment. The City provides opportunities for the public to address the legislative body as a whole in order to listen to the public’s opinions regarding non-agendized matters within the subject matter jurisdiction of the City during Regular meetings and regarding items on the Agenda at all other meetings. • Public comments should not be addressed to individual Members nor to City officials, but rather to the legislative body as a whole regarding City business.
• While the public may speak their opinions on City business, personal attacks on Members and City officials, use of swear words, and s igns or displays of disrespect for individuals are discouraged as they impede good communication with the legislative body.
• Consistent with the Brown Act, the public comment periods on the Agenda are not intended to be “Question and Answer” periods or convers ations with the Members and City officials. The limited circ umstances under which Members may respond to public comments are set out in Rule 8 D 2 of the Council Rules of Procedure. • Members of the public with que stions concerning Consent Calendar items may c ontact the staff person or the Member whose district is identified on the report prior to the meeting to reduce the need for discussion of Consent Calendar items and to better respond to the public’s questions.
Speaker Time Limits. In the interest of facilitating the legislative body’s conduct of the business of the City, members of the public (speakers) who wish to address the legislative body during the meeting will have two (2) minutes per speaker for Consent Calendar Items, Public Hearing Items, Discussion Calendar Items, and Matters not on the Agenda for a maximum total of eight (8) minutes per speaker per meeting. Each speaker shall limit his/her remarks to the specified time allotment.
• The Presiding Officer shall consistently utilize the timing system which provides speakers with notice of their remaining time to complete their comments. A countdown display of the allotted time will appear and flash red at the end of the allotted time.
• In the further interest of time, sp eakers may be asked to limit their comments to new materials and not repeat what a prior speaker said. Organized groups may choose a single spokesperson who m ay speak for the group but with no increase in time. Speakers shall not concede any part of their allotted time to another speaker. • The Presiding Officer may further limit the time allotted for public comments per speaker or in total for the orderly conduct of the meeting and such limits shall be fairly applied.
City of Sacramento Page 3
City of Sacramento
Budget and Audit Committee
City Hall Complex, 915 I Street, Sacramento, CA 95814
Council Chamber, 1st Floor
Teleconference Meeting Only
Regular Meeting DRAFT Minutes
Tuesday, February 1, 2022
3:00 p.m.
All items listed are heard and acted upon by the Sacramento Budget and Audit Committee unless otherwise noted.
Join this meeting via Zoom:
https://cityofsacramento-org.zoom.us/j/97143030427?pwd=djgyeTl0RkxLZ1RvdVM2UThXeVVNZz09 Webinar ID: 971 4303 0427 Passcode: 195366
Dial in via telephone: 877-853-5247 (Toll Free) Meeting ID: 971 4303 0427 # #
Open Session – 3:00 p.m.
Regular session called to order by Mayor Darrell Steinberg at 3:03 p.m. Tuesday, February 1, 2022.
Members Present: Eric Guerra, Rick Jennings, Mai Vang, and Mayor Darrell Steinberg (all via teleconference).
Land Acknowledgement – Led by Councilmember Vang.
Pledge of Allegiance – Led by Mayor Steinberg.
Consent Calendar
All items listed under the Consent Calendar are considered and acted upon by one Motion. Anyone may request an item be removed for separate consideration.
Action: Moved/Seconded: Member Guerra / Member Jennings.
Yes: Members Eric Guerra, Rick Jennings, Mai Vang, and Mayor Darrell Steinberg.
A motion passed to adopt the Consent Calendar in one motion except as indicated at each item.
City of Sacramento Page 4
Budget and Audit Committee Regular Meeting DRAFT Minutes February 1, 2022
1. Establishing an Extension Fee for Cannabis Business Operating Permit (BOP) Applications and Appeal Fee for Illegal Cultivation of Cannabis File ID: 2022-00119
Location: Citywide
Action: 1) Considered the establishment of an extension fee for the continuation of cannabis BOP applications through the permitting process and an appeal fee for administrative penalties issued for illegal cannabis cultivation; and 2) forwarded to City Council for approval.
Contact: Davina Smith, Cannabis Manager (916) 808-4772, [email protected]; Zarah Cruz, Program Specialist, (916) 808-8925, [email protected], Office of Cannabis Management, Office of the City Manager
2. Fiscal Year 2020/21 Annual Comprehensive Financial Report (ACFR) File ID: 2022-00106
Location: Citywide
Action: Moved/Seconded: Member Guerra / Member Vang.
Yes: Members Eric Guerra, Rick Jennings, Mai Vang, and Mayor Darrell Steinberg.
Passed a Motion: 1) accepting the Fiscal Year 2020/21 Annual Comprehensive Financial Report (ACFR); and 2) and forwarding to City Council for approval.
Contact: Osvaldo Lopez, Finance Manager, (916) 808-4740, [email protected]; Emily Combs, Director, (916) 808-7914, [email protected], Department of Finance
3. Fiscal Year 2020/21 Independent Accountants’ Report on the Appropriation Limit Calculation
File ID: 2022-00110
Location: Citywide
Action: Received and filed.
Contact: Osvaldo Lopez, Finance Manager, (916) 808-4740, [email protected]; Emily Combs, Director, (916) 808-7914, [email protected], Department of Finance
4. Fiscal Year 2020/21 Transportation Development Act Fund Audited Financial Statements and Compliance Report
File ID: 2022-00181
Location: Citywide
Action: Received and filed.
Contact: Osvaldo Lopez, Finance Manager, (916) 808-4740, [email protected]; Emily Combs, Director, (916) 808-7914, [email protected], Department of Finance
City of Sacramento Page 5
Budget and Audit Committee Regular Meeting DRAFT Minutes February 1, 2022
Discussion Calendar
Discussion calendar items include an oral presentation including those recommending “receive and file”.
5. Truth, Reform, & Reconciliation Multi-Year Operating Project File ID: 2022-00169
Location: Citywide
Action: Received and filed.
Contact: Dr. LaTesha Watson, Director, (916) 808-7525,
[email protected], Office of Public Safety Accountability
6. Fleet Electrification Update
File ID: 2022-00097
Location: Citywide
Action: Received and filed.
Contact: Alison Kerstetter, Program Specialist, (916) 808-1163, [email protected]; Jenna Hahn, Administrative Analyst, (916) 808-5016, [email protected]; Mark Stevens, Fleet Manager, (916) 808-5869, [email protected], Department of Public Works
Committee Comments-Ideas, Questions and Meeting Reports
None.
Public Comments – Matters Not on the Agenda
None.
Adjourned – 4:01 p.m.
City of Sacramento Page 1
BUDGET AND AUDIT COMMITTEE
Mayor Darrell Steinberg, Chair
Eric Guerra, Vice Chair, District 6
Rick Jennings, II, District 7
Mai Vang, District 8
COMMITTEE STAFF
Mindy Cuppy, City Clerk
Howard Chan, City Manager
Jorge Oseguera, City Auditor
Matthew Ruyak, Assistant City Attorney
Leyne Milstein, Assistant City Manager
Emily A. Combs, Finance Director
Special Meeting
DRAFT Minutes
Budget and Audit Committee
Teleconference Meeting Only
City Hall Complex
Council Chamber, 915 I Street, 1st Floor
Sacramento, CA 95814
Published by the Office of the City Clerk
(916) 808-5163
Tuesday, February 8, 2022
3:00 p.m.
NOTICE TO THE PUBLIC
In compliance with AB361 and the Resolution Declaring the Existence of a Local Emergency Relating to the COVID- 19 Pandemic, adopted by the City of Sacramento City Council, City Council and other public meetings are currently Teleconference Meetings Only to align with local and federal guidelines and social distancing recommendations for the containment of the coronavirus.
Join this meeting via Zoom:
https://cityofsacramento-org.zoom.us/j/97143030427?pwd=djgyeTl0RkxLZ1RvdVM2UThXeVVNZz09 Webinar ID: 971 4303 0427 Passcode: 195366
Dial in via telephone: 877-853-5247 (Toll Free) Meeting ID: 971 4303 0427 # #
Address the Legislative Body via Zoom:
1. LOCATE the meeting agenda and Zoom link on the City’s Upcoming Meetings website at https://meetings.cityofsacramento.org for the meeting you wish to make public comment.
2. LOGIN to the meeting by either clicking on the Zoom webinar link on the meeting’s agenda or dialing the Zoom phone number and entering the webinar ID.
3. “RAISE YOUR HAND” to provide public comment when the presiding officer confirms the public comment speaking period for your desired item.
o Online: If you are online, click on “raise hand” on the bottom of your screen. o Mobile App: In the mobile app, you can raise your hand by tapping the "Raise Hand" option in the "More" tab.
o Telephone: If you are calling in via telephone, to raise your hand, dial *9 (star-nine). Then to unmute or mute, dial *6 (star-six). Speakers will be called on by the last four digits of their phone number.
Submit Written Comments Electronically : Written comments received are distributed to members, filed in the record, and will not be read aloud. Members of the public are encouraged to submit public comments electronically via eComment through the City’s Upcoming Meetings website at https://meetings.cityofsacramento.org or via email at [email protected].
City of Sacramento Page 2
Budget and Audit Committee Special Meeting DRAFT Minutes February 8, 2022
View Agendas and Staff Reports Online : The agenda provides a general description and sta ff recommendation; however, legislative bodies may take action other than what is recommended. Full staff reports are available for public review on the City’s Upcoming Meetings website at https://meetings.cityofsacramento.org and include all attachments and exhibits. “To Be Delivered” and “Supplemental” reports will be published as they are received.
Watch the Legislative Body Online: Live video streams and indexed archives of meetings are available via the City’s Upcoming Meetings / Archived Meetings website at https://meetings.cityofsacramento.org.
City Code section 4.04.020(A) requires the agenda of each regular or adjourned regular meeting of a city legislative body (as defined in Government Code section 54952) be posted at least 120 hours prior or 24 hours prior to a special meeting in a location that is freely accessible to members of the public as required by the Ralph M. Brown Act Government Code 54950 (The Brown Act) including a brief description of each item to be transacted or discussed.
The City posts meeting agendas on the City website, at City Hall as well as offsite meeting locations. The order and estimated time for agenda items are listed for reference and may be taken in any order deemed appropriate by the legislative body.
If you require special assistance to participate in the meeting, notify the Office of the City Clerk at (916) 808-7200 at least 48 hours prior to the meeting.
Notice to Lobbyists: When addressing the legislative bodies you must identify yourself as a lobbyist and announce the client/business/organization you are representing (City Code 2.15.160).
Public Comment. The City provides opportunities for the public to address the legislative body as a whole in order to listen to the public’s opinions regarding non-agendized matters within the subject matter jurisdiction of the City during Regular meetings and regarding items on the Agenda at all other meetings. • Public comments should not be addressed to individual Members nor to City officials, but rather to the legislative body as a whole regarding City business.
• While the public may speak their opinions on City business, personal attacks on Members and City officials, use of swear words, and s igns or displays of disrespect for individuals are discouraged as they impede good communication with the legislative body.
• Consistent with the Brown Act, the public comment periods on the Agenda are not intended to be “Question and Answer” periods or convers ations with the Members and City officials. The limited circ umstances under which Members may respond to public comments are set out in Rule 8 D 2 of the Council Rules of Procedure. • Members of the public with que stions concerning Consent Calendar items may c ontact the staff person or the Member whose district is identified on the report prior to the meeting to reduce the need for discussion of Consent Calendar items and to better respond to the public’s questions.
Speaker Time Limits. In the interest of facilitating the legislative body’s conduct of the business of the City, members of the public (speakers) who wish to address the legislative body during the meeting will have two (2) minutes per speaker for Consent Calendar Items, Public Hearing Items, Discussion Calendar Items, and Matters not on the Agenda for a maximum total of eight (8) minutes per speaker per meeting. Each speaker shall limit his/her remarks to the specified time allotment.
• The Presiding Officer shall consistently utilize the timing system which provides speakers with notice of their remaining time to complete their comments. A countdown display of the allotted time will appear and flash red at the end of the allotted time.
• In the further interest of time, sp eakers may be asked to limit their comments to new materials and not repeat what a prior speaker said. Organized groups may choose a single spokesperson who m ay speak for the group but with no increase in time. Speakers shall not concede any part of their allotted time to another speaker. • The Presiding Officer may further limit the time allotted for public comments per speaker or in total for the orderly conduct of the meeting and such limits shall be fairly applied.
City of Sacramento Page 3
City of Sacramento
Budget and Audit Committee
City Hall Complex, 915 I Street, Sacramento, CA 95814
Council Chamber, 1st Floor
Teleconference Meeting Only
Special Meeting DRAFT Minutes
Tuesday, February 8, 2022
3:00 p.m.
All items listed are heard and acted upon by the Sacramento Budget and Audit Committee unless otherwise noted.
Join this meeting via Zoom:
https://cityofsacramento-org.zoom.us/j/97143030427?pwd=djgyeTl0RkxLZ1RvdVM2UThXeVVNZz09 Webinar ID: 971 4303 0427 Passcode: 195366
Dial in via telephone: 877-853-5247 (Toll Free) Meeting ID: 971 4303 0427 # #
Open Session – 3:00 p.m.
Special session called to order by Mayor Darrell Steinberg at 3:02 p.m. Tuesday, February 8, 2022.
Members Present: Eric Guerra, Rick Jennings, Mai Vang, and Mayor Darrell Steinberg (all via teleconference).
Land Acknowledgement – Led by Mayor Pro Tem Guerra.
Pledge of Allegiance – Led by Mayor Pro Tem Guerra.
City of Sacramento Page 4
Budget and Audit Committee Special Meeting DRAFT Minutes February 8, 2022
Discussion Calendar
Discussion calendar items include an oral presentation including those recommending “receive and file”.
1. Fiscal Year (FY) 2021/22 Midyear Review
File ID: 2022-00172
Location: Citywide
Action: Moved/Seconded: Member Guerra / Member Jennings.
Yes: Members Eric Guerra, Rick Jennings, Mai Vang, and Mayor Darrell Steinberg.
Members of the public provided public comments.
Passed a Motion: 1) accepting the FY2021/22 Midyear Review; and 2) forwarding to the City Council as amended for approval.
Contact: Mirthala Santizo, Budget Manager, (916) 808-5078, [email protected]; Emily Combs, Director of Finance, (916) 808-7914, [email protected], Department of Finance
Committee Comments-Ideas, Questions and Meeting Reports
Members asked questions and made comments.
Adjourned – 4:08 p.m.
City of Sacramento Page 1
BUDGET AND AUDIT COMMITTEE
Mayor Darrell Steinberg, Chair
Eric Guerra, Vice Chair, District 6
Rick Jennings, II, District 7
Mai Vang, District 8
COMMITTEE STAFF
Mindy Cuppy, City Clerk
Howard Chan, City Manager
Jorge Oseguera, City Auditor
Matthew Ruyak, Assistant City Attorney
Leyne Milstein, Assistant City Manager
Emily A. Combs, Finance Director
DRAFT Minutes
Budget and Audit Committee
Teleconference Meeting Only
City Hall Complex
Council Chamber, 915 I Street, 1st Floor
Sacramento, CA 95814
Published by the Office of the City Clerk
(916) 808-5163
Tuesday, March 1, 2022
3:00 p.m.
NOTICE TO THE PUBLIC
In compliance with AB361 and the Resolution Declaring the Existence of a Local Emergency Relating to the COVID- 19 Pandemic, adopted by the City of Sacramento City Council, City Council and other public meetings are currently Teleconference Meetings Only to align with local and federal guidelines and social distancing recommendations for the containment of the coronavirus.
Join this meeting via Zoom:
https://cityofsacramento-org.zoom.us/j/97143030427?pwd=djgyeTl0RkxLZ1RvdVM2UThXeVVNZz09 Webinar ID: 971 4303 0427 Passcode: 195366
Dial in via telephone: 877-853-5247 (Toll Free) Meeting ID: 971 4303 0427 # #
Address the Legislative Body via Zoom:
1. LOCATE the meeting agenda and Zoom link on the City’s Upcoming Meetings website at https://meetings.cityofsacramento.org for the meeting you wish to make public comment.
2. LOGIN to the meeting by either clicking on the Zoom webinar link on the meeting’s agenda or dialing the Zoom phone number and entering the webinar ID.
3. “RAISE YOUR HAND” to provide public comment when the presiding officer confirms the public comment speaking period for your desired item.
o Online: If you are online, click on “raise hand” on the bottom of your screen. o Mobile App: In the mobile app, you can raise your hand by tapping the "Raise Hand" opt ion in the "More" tab.
o Telephone: If you are calling in via telephone, to raise your hand, dial *9 (star -nine). Then to unmute or mute, dial *6 (star-six). Speakers will be called on by the last four digits of their phone number.
Submit Written Comments Electronically : Written comments received are distributed to members, filed in the record, and will not be read aloud. Members of the public are encouraged to submit public comments electronically via eComment through the City’s Upcoming Meetings website at https://meetings.cityofsacramento.org or via email at [email protected].
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Budget and Audit Committee Regular Meeting DRAFT Minutes March 1, 2022
View Agendas and Staff Reports Online: The agenda provides a general description and sta ff recommendation; however, legislative bodies may take action other than what is recommended. Full staff reports are available for public review on the City’s Upcoming Meetings website at https://meetings.cityofsacramento.org and include all attachments and exhibits. “To Be Delivered” and “Supplemental” reports will be published as they are received.
Watch the Legislative Body Online: Live video streams and indexed archives of meetings are available via the City’s Upcoming Meetings / Archived Meetings website at https://meetings.cityofsacramento.org.
City Code section 4.04.020( A) requires the agenda of each regular or adjourned regular meeting of a city legislative body (as defined in Government Code section 54952) be posted at least 120 hours prior or 24 hours prior to a special meeting in a location that is freely accessible to members of the public as required by the Ralph M. Brown Act Government Code 54950 (The Brown Act) including a brief description of each item to be transacted or discussed.
The City posts meeting agendas on the City website, at City Hall as well as offsite meeting locations. The order and estimated time for agenda items are listed for reference and may be taken in any order deemed appropriate by the legislative body.
If you require special assistance to participate in the meeting, notify the Office of the City Clerk at (916) 808-7200 at least 48 hours prior to the meeting.
Notice to Lobbyists: When addressing the legislative bodies you must identify yourself as a lobbyist and announce the client/business/organization you are representing (City Code 2.15.160).
Public Comment. The City provides opportunities for the public to address the legislative body as a whole in order to listen to the public’s opinions regarding non-agendized matters within the subject matter jurisdiction of the City during Regular meetings and regarding items on the Agenda at all other meetings. • Public comments should not be addressed to individual Members nor to City officials, but rather to the legislative body as a whole regarding City business.
• While the public may speak their opinions on City business, personal attacks on Members and City officials, use of swear words, and s igns or displays of disrespect for individuals are discouraged as they impede good communication with the legislative body.
• Consistent with the Brown Act, the public comment periods on the Agenda are not intended to be “Question and Answer” periods or convers ations with the Members and City officials. The limited circ umstances under which Members may respond to public comments are set out in Rule 8 D 2 of the Council Rules of Procedure. • Members of the public with que stions concerning Consent Calendar items may c ontact the staff person or the Member whose district is identified on the report prior to the meeting to reduce the need for discussion of Consent Calendar items and to better respond to the public’s questions.
Speaker Time Limits. In the interest of facilitating the legislative body’s conduct of the business of the City, members of the public (speakers) who wish to address the legislative body during the meeting will have two (2) minutes per speaker for Consent Calendar Items, Public Hearing Items, Discussion Calendar Items, and Matters not on the Agenda for a maximum total of eight (8) minutes per speaker per meeting. Each speaker shall limit his/her remar ks to the specified time allotment.
• The Presiding Officer shall consistently utilize the timing system which provides speakers w ith notice of their remaining time to complete their comments. A countdown display of the allotted time will appear and flash red at the end of the allotted time.
• In the further interest of time, sp eakers may be asked to limit their comments to new materials and not repeat what a prior speaker said. Organized groups may choose a single spokesperson who m ay speak for the group but with no increase in time. Speakers shall not concede any part of their allotted time to another speaker. • The Presiding Officer may further limit the time allotted for public comments per speaker or in total for the orderly conduct of the meeting and such limits shall be fairly applied.
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City of Sacramento
Budget and Audit Committee
City Hall Complex, 915 I Street, Sacramento, CA 95814
Council Chamber, 1st Floor
Teleconference Meeting Only
Regular Meeting DRAFT Minutes
Tuesday, March 1, 2022
3:00 p.m.
All items listed are heard and acted upon by the Sacramento Budget and Audit Committee unless otherwise noted.
Join this meeting via Zoom:
https://cityofsacramento-org.zoom.us/j/97143030427?pwd=djgyeTl0RkxLZ1RvdVM2UThXeVVNZz09 Webinar ID: 971 4303 0427 Passcode: 195366
Dial in via telephone: 877-853-5247 (Toll Free) Meeting ID: 971 4303 0427 # #
Open Session – 3:00 p.m.
Regular session called to order by Vice Chair Eric Guerra at 3:06 p.m. Tuesday, March 1, 2022.
Members Present: Eric Guerra, Rick Jennings, Mai Vang, and Mayor Darrell Steinberg (at 3:47 p.m.) (all via teleconference).
Land Acknowledgement – Led by Councilmember Vang.
Pledge of Allegiance – Led by Vice Chair Guerra.
Consent Calendar
All items listed under the Consent Calendar are considered and acted upon by one Motion. Anyone may request an item be removed for separate consideration.
Action: Moved/Seconded: Member Jennings / Member Vang.
Yes: Members Eric Guerra, Rick Jennings, and Mai Vang.
Absent: Mayor Darrell Steinberg
A motion passed to adopt the Consent Calendar in one motion except as indicated at each item.
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Budget and Audit Committee Regular Meeting DRAFT Minutes March 1, 2022
1. City's Auditor's Activity Report for the 2nd Quarter of Fiscal Year 2021/22 File ID: 2022-00346
Location: Citywide
Action: Passed a Motion: 1) accepting the City Auditor’s Activity Report for the 2nd Quarter of Fiscal Year (FY) 2021/22; and 2) forwarding to City Council for final approval.
Contact: Jorge Oseguera, City Auditor, (916) 808-7270, [email protected], Office of the City Auditor
Discussion Calendar
Discussion calendar items include an oral presentation including those recommending “receive and file”.
2. Sacramento Utility Rate Assistance Program Recommendation File ID: 2022-00476
Location: Citywide
Item tabled with direction to come back to the Budget and Audit Committee with a solution for legacy members.
Members of the public provided public comments.
Recommendation: Pass a Motion: 1) accepting the proposed methodology for SURA Program; 2) accepting the Fiscal Year (FY) 2022/23 SURA Program budget recommendation; and 3) forwarding to City Council for approval.
Contact: William O. Busath, Director of Utilities, (916) 808-1434, [email protected]; Chuong (Ryan) Pham, Business Services Manager, (916) 808-8995, [email protected]; Fadi Geagea, Program Manager, (916) 808- 4928, [email protected]; Kristy Lai, Administrative Analyst, (916) 808-1403, [email protected], Department of Utilities
3. Update on the Participatory Budgeting Pilot Program and Playbook File ID: 2022-00467
Location: Citywide
Members of the public provided public comments.
Action: Received and provided feedback regarding implementation of the Participatory Budgeting Pilot Program to the Measure U Community Advisory Committee.
Contact: Ash Roughani, Special Projects Manager, (916) 808-7751, [email protected], Office of the City Manager
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Budget and Audit Committee Regular Meeting DRAFT Minutes March 1, 2022
Committee Comments-Ideas, Questions and Meeting Reports
None.
Public Comments – Matters Not on the Agenda
Members of the public provided public comments.
Adjourned – 4:17 p.m.