Susana Alcala Wood, City Attorney Jorge Oseguera, City Auditor Mindy Cuppy, City Clerk Howard Chan, City Manager John Colville, City Treasurer City Council Report
915 I Street, 1st Floor
Sacramento, CA 95814
www.cityofsacramento.org
File ID: 2022-00581 April 05, 2022 Consent Item 05
Title: Construction Change Order and Budgetary Adjustments for Highway Safety Improvement Program (HSIP) Traffic Signal Modifications (T15166100)
Location: Districts 5, 6, and 8
Recommendation: Adopt a Resolution: 1) authorizing the City Manager or the City Manager’s designee to execute Change Order No. 4 to City Agreement No. 2020-2173 with St. Francis Electric, for an amount not to exceed $43,204, bringing the agreement’s total not-to-exceed amount to $1,279,642; 2) resetting the City Manager’s authority to issue Change Orders for City Agreement No. 2020-2173; and 3) authorizing the City Manager or the City Manager’s designee to transfer $80,000 (Major Street Construction, Fund 2007) from the expenditure budget of the State and Federal Grant Match Project (T15007200) to the expenditure budget of Traffic Signal Modifications Project (T15166100).
Contact: Adam Randolph, Senior Engineer, (916) 808-7803, [email protected]; Judy Matsui-D
rury, Supervising Engineer, (916) 808-7610,
[email protected]; Ofelia Avalos, Engineering Services Division Manager, (916) 808-5054, [email protected], Department of Public Works
Presenter: None.
Attachments:
1-Description/Analysis
2-Construction Change Order No. 4-St. Francis Electric
3-Resolution
File ID: 2022-00581 Consent Item 05
April 05, 2022
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City of Sacramento
Description/Analysis
Issue Detail: The City conducted an analysis of the transportation network to produce a data- driven approach to implementing safety improvement projects throughout the City. In 2015, City staff applied for and received grant funding through the federal Highway Safety Improvement Program (HSIP) for the installation of mast arm traffic signals to replace traffic signal heads mounted on pedestals in medians at four existing signalized intersections. This project also includes replacement of all the existing signal heads and construction of curb ramps to meet Americans with Disabilities Act (ADA) requirements where needed.
The Project Plans, Specifications, and Estimate for the HSIP Traffic Signal Modifications Project (T15166100) were completed for four intersections in the City and approved by the City Council on August 18, 2020 (Resolution 2020-0260).
Unforeseen conditions discovered during construction caused some re-design and reordering of construction activities. These included delays due to SMUD and Caltrans coordination, redesign due to the discovery of buried abandoned infrastructure, installation of additional pedestrian push buttons, and considerations for reduction of traffic impacts during construction.
The cumulative value of these change order items has reached the allowable City Manager authority per City Code. A transfer of local funds is required to fund the needed change order (Change Order No. 4 with St. Francis Electric for the City Agreement No. 2020-2173).
Policy Considerations: The project is consistent with the City General Plan goals and key policies of managing the travel system to ensure safe operating conditions, and to effectively operate and maintain transportation facilities and infrastructure to preserve the quality of the system.
Economic Impacts: This new infrastructure is expected to create 0.17 total jobs (0.10 direct jobs and 0.07 jobs through indirect and induced actives) and create $26,676 in total economic output ($16,814 of direct output and another $9,862 of output through indirect and induced activities).
The indicated economic impacts are estimates calculated using a calculation tool developed by the Center for Strategic Economic Research (CSER). CSER utilized the IMPLAN input-output model (2009 coefficients) to quantify the economic impacts of a hypothetical $1 million of spending in various construction categories within the City of Sacramento in an average one-year period.
Actual impacts could differ significantly from the estimates and neither the City of Sacramento nor CSER shall be held responsible for consequences resulting from such differences.
File ID: 2022-00581 Consent Item 05
April 05, 2022
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City of Sacramento
Environmental Considerations:
California Environmental Quality Act (CEQA): The City of Sacramento Environmental Planning Services has reviewed the proposed project and determined that it is exempt from the provisions of CEQA under the Categorical Exemption for the operation, repair or minor alteration of existing public facilities involving negligible or no expansion of use and for new construction or conversion of small facilities, including street improvements, set forth in Sections 15301(c) and 15303(d)(e) respectively.
National Environmental Policy Act (NEPA): The California Department of Transportation (Caltrans) is the lead agency for NEPA, as assigned by the Federal Highway Administration for these federal grant funds. Caltrans reviewed the project and determined a finding of categorical exclusion under 23 CFR 771 activity (c) (8).
Sustainability: Not applicable.
Commission/Committee Action: None.
Rationale for Recommendation: Change Order No. 4 is needed to provide funding for adjustments of bid quantities, unanticipated modifications to signals designs, and allowances for additional working days due to Caltrans and SMUD coordination. The transfer of funds is also necessary to augment the approved project budget to allow for project change orders.
Approval by the City Council is required to execute Change Order No. 4.
Financial Considerations: The estimated total project cost for the Highway Safety Improvements Program Traffic Signal Modifications (T15166100) is approximately $1.9 million.
With approval for transfer of $80,000 (Major Street Construction, Fund 2007) from the expenditure budget of the State and Federal Grant Match Program (T15007200), there will be sufficient funding in the project to execute Change Order No. 4 to City Agreement No. 2020- 2173 with St. Francis Electric, for an amount not to exceed $43,204, bringing the overall contractual not-to-exceed amount to $1,279,642, and cover the remaining construction management and all other project related costs.
Local Business Enterprise (LBE): The contract with St. Francis Electric is a federally funded contract and as a result Disadvantaged Business Enterprise (DBE) project participation requirements apply. LBE rules are held in abeyance. The DBE goal for this project is 15%. St.
Francis Electric did meet the DBE goal by pledging 16.1%.
RESOLUTION NO. 2022-
Adopted by the Sacramento City Council
April 5, 2022
Construction Change Order and Budgetary Adjustments for Highway Safety Improvement Program (HSIP) Traffic Signal Modifications (T15166100)
BACKGROUND
A. This is a federally funded project to improve traffic safety and operations by converting the existing traffic signals from pedestal mounted to mast arm mounted, upgrading the traffic signal heads to current standards, constructing Americans with Disabilities Act compliant curb ramps, and installing dilemma zone detection.
B. The Project Plans, Specifications, and Estimate for the HSIP Traffic Signal Modifications Project (T15166100) were completed for four intersections in the City and approved by the City Council on August 18, 2020 (Resolution 2020-0260).
C. Unforeseen conditions discovered during construction caused some re-design and reordering of construction activities. These included delays due to SMUD and Caltrans coordination, re-design due to the discovery of buried, abandoned infrastructure, installation of additional pedestrian push buttons, and considerations for reduction of traffic impacts during construction.
D. The cumulative value of these change order items has reached the allowable City Manager authority per City Code. A transfer of local funds is required to fund the needed change order.
E. Staff recommends City Council approve Change Order No. 4 with St Francis Electric for the City Agreement No. 2020-2173.
BASED ON THE FACTS SET FORTH IN THE BACKGROUND, THE CITY COUNCIL RESOLVES AS FOLLOWS:
Section 1. The City Manager or the City Manager’s designee is authorized to execute Change Order No. 4 to City Agreement No. 2020-2173 with St Francis Electric, for an amount not to exceed $43,204.
Section 2. The City Manager’s authority to issue Change Orders for City Agreement No. 2020-2173 is reset.
Section 3. The City Manager or the City Manager’s designee is authorized to transfer $80,000 (Major Street Construction, Fund 2007) from the expenditure budget of the State and Federal Grant Match Project (T15007200) to the expenditure budget of the HSIP Traffic Signal Modifications (T15166100).
Adopted by the City of Sacramento City Council on April 5, 2022, by the following vote:
Ayes:
Noes:
Abstain:
Absent:
Attest:
The presence of an electronic signature certifies that the foregoing is a true and correct copy as approved by the Sacramento City Council.