Susana Alcala Wood, City Attorney Jorge Oseguera, City Auditor Mindy Cuppy, City Clerk Howard Chan, City Manager John Colville, City Treasurer City Council Report
915 I Street, 1st Floor
Sacramento, CA 95814
www.cityofsacramento.org
File ID: 2022-00622 April 05, 2022 Consent Item 11
Title: Cooperative Purchase Contract: Mobile Office Trailer
Location: Citywide
Recommendation: Pass a Motion: 1) approving the use of Omnia Partners cooperative purchasing agreement R210503 for the purchase of a mobile office trailer for the Sacramento River Water Treatment Plant Project; and 2) authorizing the City Manager, or the City Manager’s designee, to execute an agreement with Williams Scotsman, Inc. in an amount not- to-exceed $302,793.
Contact: Dalton Le, Administrative Analyst, (916) 808-5114, [email protected]; David Herrmann, Superintendent, (916) 808-5652, [email protected]; Pravani Vandeyar, Water Division Manager, (916) 808-3765, [email protected]; Bill Busath, Director, (916) 808-1434, [email protected]; Department of Utilities
Presenter: None
Attachments:
1-Description/Analysis
2-Contract
File ID: 2022-00622 Consent Item 11
April 05, 2022
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City of Sacramento
Description/Analysis
Issue Detail: Staff recommends City Council approve an agreement with William Scotsman, Inc. for the purchase of a mobile office trailer to provide additional office space for the Sacramento River Water Treatment Plant.
The existing office buildings at the Sacramento River Water Treatment Plant (SRWTP) have insufficient space for the current Operations and Maintenance (O&M) staff working at this facility. The Department of Utilities (DOU) has already maximized existing office space and conference rooms by converting them into hoteling stations, however this still does not meet the space demand and is not a permanent solution.
Mobile office trailers have been previously utilized at DOU to provide supplemental office space. Purchasing a mobile trailer provides flexibility for stationing the trailer at the most needed location. A mobile office trailer was once located at SRWTP for a rehabilitation project and was used as the City’s construction trailer. That same trailer now resides at the 35th Ave campus and serves as an office for the Accelerated Water Meter Project.
This project will include the purchase of a mobile office trailer under this agreement, as well as furnishings for four offices and seven hoteling stations, a small kitchenette, access stairs and ramps installed for ADA compliance, and fees associated with setting up the trailer including the required building inspections and permits.
Policy Considerations: Per City Code 3.56.240, the City Manager, where advantageous to the City, may, by cooperative purchasing agreements approved by the City Council, purchase supplies or nonprofessional services through legal contracts of other governmental jurisdictions or public agencies without separate competitive bidding by the City.
Economic Impacts: None
Environmental Considerations:
California Environmental Quality Act (CEQA): This report concerns the purchase and locating of a mobile office trailer and associated equipment to the SRWTP and has been determined to be exempt pursuant to California Environmental Quality Act (CEQA) Guidelines Section 15301. The activity consists of the operation, permitting, and/or minor alteration of existing facilities (SRWTP) involving negligible or no expansion of existing or former use.
File ID: 2022-00622 Consent Item 11
April 05, 2022
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City of Sacramento
Sustainability: The proposed project is consistent with the 2035 General Plan Goal U2.1 as it improves water supply facilities, ensuring a high-quality and reliable supply of water.
Commission/Committee Action: Not applicable
Rationale for Recommendation: To maximize cost savings and staff resources, many government agencies share contracting efforts through cooperative purchasing. This procurement approach increases pricing competitiveness and lowers operating costs through volume purchasing.
The City of Sacramento (City) has used both regional and national cooperative purchasing agreements to complement its own contracting initiatives. Cooperative purchasing enables City departments to evaluate a broader range of contracting opportunities and to share resources with other jurisdictions. Cooperative purchasing also leverages internal and external resources to maximize cost-saving opportunities for the City.
Financial Considerations: The proposed agreement is for an amount not-to-exceed $302,793. Sufficient funding is available in the Sacramento River WTP Improvements Program (Z14210100, Fund 6005) to fund this agreement.
There are no General Funds allocated or planned for this project.
Local Business Enterprise (LBE): Williams Scotsman, Inc. is an LBE.