Susana Alcala Wood, City Attorney Jorge Oseguera, City Auditor Mindy Cuppy, City Clerk Howard Chan, City Manager John Colville, City Treasurer City Council Report
915 I Street, 1st Floor
Sacramento, CA 95814
www.cityofsacramento.org
File ID: 2022-00727 April 12, 2022 Consent Item 04
Title: Labor Agreements: Plumbers and Pipefitters, Local 447 Memorandum of Understanding; Western Council of Engineers Memorandum of Understanding; and the Citywide Salary Schedule [Published for 10-Day Review 03/30/2022]
Location: Citywide
Recommendation: Adopt a Resolution: 1) approving the Memorandum of Understanding (MOU) between the City of Sacramento (City) and Plumbers and Pipefitters, Local 447 (Local 447); 2) approving the MOU between the City and the Western Council of Engineers (WCE); 3) approving the revised citywide salary schedule; 4) authorizing the City Manager to transfer $244,000 in available fund balance in the General Fund (1001), Measure U Fund (2401), and ARPA Fund (1003) and $895,000 in available fund balance in the appropriate Enterprise Fund as necessary to implement the terms of these negotiated MOUs; and 5) authorizing the City Manager or City Manager’s designee to make minor changes or adjustments to the exhibits in order to correct omissions and errors in the MOUs and salary schedule.
Contact: Aaron Donato, Labor Relations Manager, (916) 808-5816, [email protected], Department of Human Resources; Christen Snyder, Labor Relations Officer, (916) 808-3148, [email protected], Department of Human Resources
P
resenter: None
Attachments:
01-Description/Analysis
02-Local 447 MOU (Redline)
03-WCE MOU (Redline)
04-Salary Schedule (Redline)
05-Local 447 Labor Agreement Costing
06-WCE Labor Agreement Costing
07-Resolution
08-Exhibit A – Local 447 MOU
09-Exhibit B – WCE MOU
10-Exhibit C – Salary Schedule Final
File ID: 2022-00727 Consent Item 04
April 12, 2022
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City of Sacramento
Description/Analysis
Issue Detail:
Plumbers and Pipefitters, Local 447 (Local 447)
The 2019-2021 MOU between the City and Local 447 expired on June 18, 2021. The City and Local 447 have negotiated a successor MOU which includes the following major new contract terms:
• New term expires June 30, 2023.
• Effective June 19, 2021, salary ranges will be increased by three and one-half percent (3.5%).
• Within ninety (90) calendar days, all employees on the fifteen (15) step salary schedule will be moved to the eight (8) step salary schedule. Employees will move to the closest step that does not result in a loss of pay.
• Within ninety (90) calendar days, employees in the classifications of Assistant Water Cross-Connection Control Specialist, Utilities Locator, Utilities Operations and Maintenance Leadworker, Utilities Operations and Maintenance Serviceworker, and Water Cross-Connection Control Specialist who are on salary schedule “A” or are at steps 14 or 15 on salary schedule “B” will receive a signing bonus of seven hundred and fifty dollars ($750.00).
• Within ninety (90) calendar days, employees in the classification of Utilities Operations and Maintenance Serviceworker Apprentice will receive a signing bonus of three hundred dollars ($300.00).
• Health and Welfare Contributions
o 2022 Calendar Year Health Changes, effective January 1, 2022:
Employee Only – City contribution of $838.00 per month; Employee Plus One Dependent – City contribution of $1,333.00 per month; and
Employee Plus Two or More Dependents – City contribution of $1,777.00 per month.
o Increased the minimum number of hours an employee must be in paid status to receive health and wealth fare contributions from twenty (20) hours per eligible paycheck to forty (40) hours per eligible paycheck.
o 2023 Calendar Year Health Changes, effective December 17, 2022:
The City will contribute fifty percent (50%) of the first fifty dollars ($50.00) of premium increases up to a maximum contribution of twenty-five dollars ($25.00) per month toward a cumulative total increase in premiums from Plan Year 2022 to Plan Year 2023.
File ID: 2022-00727 Consent Item 04
April 12, 2022
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City of Sacramento
• Holiday Accrual
o Employees will accrue recognized holiday credit based on the number of hours for which they are paid, not on the budgeted authorized position. • Paid City Leave
o Employees in City service on April 12, 2022, will receive a one-time leave bank contribution of thirty-five (35) hours of Paid City Leave. This leave does not expire; employees may elect to receive a one-time cash payment in lieu of using the leave.
The final version of the Local 447 MOU is attached to the Resolution as Exhibit A.
Western Council of Engineers (WCE)
The 2019-2021 MOU between the City and WCE expired on June 18, 2021. The City and WCE have negotiated a successor MOU which includes the following major new contract terms:
• New term expires December 29, 2023.
• Effective June 19, 2021, salary ranges will be increased by three and one-half percent (3.5%).
• Within ninety (90) calendar days, all employees on the fifteen (15) step salary schedule will be moved to the eight (8) step salary schedule. Employees will move to the closest step that does not result in a loss of pay.
• Health and Welfare Contributions
o 2022 Calendar Year Health Changes, effective April 23, 2022:
Employee Only – City contribution of $838.00 per month; Employee Plus One Dependent – City contribution of $1,333.00 per month; and
Employee Plus Two or More Dependents – City contribution of $1,777.00 per month.
o Increased the minimum number of hours an employee must be in paid status to receive health and wealth fare contributions from twenty (20) hours per eligible paycheck to forty (40) hours per eligible paycheck.
o 2023 Calendar Year Health Changes, effective December 17, 2022:
The City will contribute fifty percent (50%) of the first fifty dollars ($50.00) of premium increases up to a maximum contribution of twenty-five dollars ($25.00) per month toward a cumulative total increase in premiums from Plan Year 2022 to Plan Year 2023.
• Holiday Accrual
• Employees will accrue recognized holiday credit based on the number of hours for which they are paid, not on the budgeted authorized position.
File ID: 2022-00727 Consent Item 04
April 12, 2022
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City of Sacramento
Paid City Leave
o Employees in City service on April 12, 2022, will receive a one-time leave bank contribution of thirty-five (35) hours of Paid City Leave. This leave does not expire; employees may elect to receive a one-time cash payment in lieu of using the leave.
The final version of the WCE MOU is attached to the Resolution as Exhibit B.
Salary Schedule
The California Code of Regulations requires that the City Council adopt the City’s Salary Schedule at a public meeting (2 CCR § 570.5). This obligation arises whenever salary ranges are changed to ensure that salary rates are transparent and publicly available. These publicly adopted rates are used by California Public Employees’ Retirement System (CalPERS) to determine the appropriate compensation earnable for each City employee when calculating their pension benefit. A redline version of the salary schedule is shown in Attachment 4. The final, comprehensive Citywide salary schedule is attached to the Resolution as Exhibit C. Here
Policy Considerations: Approval of this action by the City Council is consistent with the City’s legal obligation under the Meyers-Milias-Brown Act, adheres to the City’s positive labor management relations concept, and provides labor stability.
The Sacramento City Code Section 4.04.020 and Council Rules and Procedure (Chapter 7, Section E.2.d) mandate that unless waived by a two-thirds vote of the City Council, all labor agreements and all agreements greater than $1 million shall be made available to the public at least ten (10) days prior to Council action. This item was published for 10-day review on March 30, 2022, in compliance with the City Code.
Economic Impacts: None.
Environmental Considerations: The report contains administrative activities that will not have a significant effect on the environment and that do not constitute a “project” as defined by the California Environmental Quality Act (CEQA) Guidelines Sections 15061(b)(3) and 15378(b)(2).
Sustainability: Not applicable.
Commission/Committee Action: None.
Rationale for Recommendation: Approval of this action will:
File ID: 2022-00727 Consent Item 04
April 12, 2022
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City of Sacramento
• Establish a new MOU between the City and Local 447 through June 30, 2023; and • Establish a new MOU between the City and WCE through December 29, 2023.
Financial Considerations: The cost of the MOU with Local 447 is approximately $1.7 million as reflected on Attachment 5. The increase in department budgets in FY2021/22 will be $781,000. Funding for the FY2021/22 budget adjustments will come from available fund balance in the associated Enterprise Funds.
The cost of the MOU with WCE is approximately $1.0 million ($0.7 million in the General Fund), as reflected on Attachment 6. The increase in department budgets in FY2021/22 will be $359,000 ($244,000 in the G/MU Funds). Funding for the FY2021/22 budget adjustments will come from available fund balance in the General Fund, Measure U Fund, ARPA Fund and associated Enterprise Funds.
Local Business Enterprise (LBE): Not applicable.
and
Plumbers and Pipefitters,
Local 447
Labor Agreement
Covering Employees
In The Water and Sewer Unit
2019-20212022-2023
i
TABLE OF CONTENTS
Section Page
PREAMBLE ................................ ................................ ................................ ............................... 1 ARTICLE 1 – RECOGNITION ................................ ................................ ................................ .... 1
1.1 RECOGNITION ............................................................................................................................. 1 ARTICLE 2 – SOLE AGREEMENT ................................ ................................ ............................ 2
2.1 SOLE AGREEMENT ..................................................................................................................... 2 ARTICLE 3 – CITY RIGHTS ................................ ................................ ................................ ...... 2
3.1 CITY RIGHTS................................................................................................................................ 2 ARTICLE 4 – UNION RIGHTS ................................ ................................ ................................ ... 2
4.1 PAYROLL DEDUCTIONS ............................................................................................................. 2 ARTICLE 5 – GRIEVANCE PROCEDURE ................................ ................................ ................ 4
5.1 PURPOSE ..................................................................................................................................... 4
5.2 DEFINITIONS................................................................................................................................ 5
5.3 STEP ONE .................................................................................................................................... 5
5.4 STEP TWO .................................................................................................................................... 6
5.5 STEP THREE ................................................................................................................................ 6
5.6 ARBITRATION .............................................................................................................................. 6
5.7 WITNESSES ................................................................................................................................. 7 ARTICLE 6 – SALARY ADJUSTMENTS ................................ ................................ .................... 7
6.1 SALARY RANGE .......................................................................................................................... 7
6.2 SALARIES ..................................................................................................................................... 8
6.3 SIGNING BONUS ......................................................................................................................... 8 ARTICLE 7 – WATER AND SEWER INCENTIVE PROGRAM ................................ ................... 8
7.1 CRANE/BACKHOE CERTIFICATION .......................................................................................... 8 ARTICLE 8 – SALARY ADMINISTRATION ................................ ................................ ................ 9
8.1 ORIGINAL APPOINTMENT COMPENSATION RATE ................................................................. 9
8.2 ADVANCEMENT IN RATE OF COMPENSATION ....................................................................... 9
8.3 EFFECT OF CLASSIFICATION CHANGE ON RATE OF COMPENSATION............................ 11
8.4 EFFECT OF CHANGE OF SALARY RANGE UPON COMPENSATION ................................... 11
8.5 RATE OF COMPENSATION UPON RETURN TO CITY SERVICE ........................................... 11
8.6 RATES HIGHER THAN STEP TOP STEP (Y-RATE) ................................................................ 12
8.7 LONGEVITY PAY ....................................................................................................................... 12 ARTICLE 9 – HEALTH AND WELFARE ................................ ................................ ...................12
9.1 CONTRIBUTION TO FULL-TIME AND PART-TIME CAREER EMPLOYEES .......................... 12
9.2 CONTRIBUTION TO NON-CAREER EMPLOYEES .................................................................. 13
9.3 AMOUNT OF CONTRIBUTION .................................................................................................. 14
9.4 COVERED DEPENDENTS ......................................................................................................... 16
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9.5 CASH-BACK LIMITS ................................................................................................................... 17
9.6 LIFE INSURANCE ...................................................................................................................... 17
9.7 FLEXIBLE SPENDING ACCOUNTS .......................................................................................... 17
9.8 RETIREE HEALTH SAVINGS ACCOUNT ................................................................................. 18
9.9 RETIREES OR SURVIVOR DEPENDENTS .............................................................................. 18 ARTICLE 10 – LEAVES ................................ ................................ ................................ ............21
10.1 RECOGNIZED HOLIDAYS ......................................................................................................... 21
10.2 VACATION ADMINISTRATION .................................................................................................. 24
10.3 SICK LEAVE ............................................................................................................................... 25
10.4 PARENTAL LEAVE ..................................................................................................................... 28
10.5 CATASTROPHIC LEAVE PLAN ................................................................................................. 29
10.6 COURT LEAVE ........................................................................................................................... 30
10.7 PERSONAL LEAVE .................................................................................................................... 31
10.8 BEREAVEMENT LEAVE ............................................................................................................ 31
10.9 PAID CITY LEAVE ...................................................................................................................... 32 ARTICLE 11 – SPECIAL ALLOWANCES ................................ ................................ .................32
11.1 STANDBY ASSIGNMENTS ........................................................................................................ 32
11.2 CALL BACK................................................................................................................................. 33
11.3 TEMPORARY WORK IN A HIGHER CLASSIFICATION ........................................................... 33
11.4 SHIFT DIFFERENTIAL ............................................................................................................... 34
11.5 TUITION REIMBURSEMENT ..................................................................................................... 34
11.6 EMERGENCY RESPONSE ........................................................................................................ 34
11.7 BILINGUAL PAY ......................................................................................................................... 35 ARTICLE 12 – WORKWEEK/OVERTIME ................................ ................................ .................35
12.1 WORKWEEK/OVERTIME ........................................................................................................... 35
12.2 PREMIUM PAY CALCULATION ................................................................................................. 38
12.3 VOLUNTARY WORK FURLOUGH PROGRAM ......................................................................... 38 ARTICLE 13 – SAFETY SHOES, SAFETY GLASSES, AND UNIFORMS ................................ 38
13.1 SAFETY SHOES ......................................................................................................................... 38
13.2 SAFETY GLASSES .................................................................................................................... 39
13.3 DAMAGE TO PRESCRIPTION SAFETY GLASSES.................................................................. 39
13.4 SAFETY JACKETS ..................................................................................................................... 39
13.5 UNIFORMS ................................................................................................................................. 40 ARTICLE 14 – LAYOFF ................................ ................................ ................................ ............40
14.1 PURPOSE ................................................................................................................................... 40
14.2 DEFINITIONS.............................................................................................................................. 40
14.3 PROCEDURE ............................................................................................................................. 42
14.4 NOTICE OF LAYOFF .................................................................................................................. 43
14.5 SALARY IN EVENT OF DOWNGRADE ..................................................................................... 43
14.6 FRINGE BENEFITS .................................................................................................................... 43
14.7 RECALL ...................................................................................................................................... 44
14.8 ALTERNATIVE LAYOFF REOPENER ....................................................................................... 45 ARTICLE 15 – TRANSPORTATION ................................ ................................ .........................45
15.1 TRANSPORTATION ................................................................................................................... 45
15.2 DRIVER LICENSE REQUIREMENTS ........................................................................................ 46
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ARTICLE 16 – MISCELLANEOUS ................................ ................................ ............................47
16.1 SELECTION OF VACANCIES .................................................................................................... 47
16.2 NEW OR REVISED JOB CLASSIFICATION .............................................................................. 47
16.3 NEW EMPLOYEE ORIENTATION ............................................................................................. 47
16.4 NEW EMPLOYEE INFORMATION ............................................................................................. 48
16.5 TRIAL PERIOD ........................................................................................................................... 48
16.6 NO STRIKE OR LOCKOUT ........................................................................................................ 48
16.7 SEPARABILITY ........................................................................................................................... 48
16.8 LETTERS OF REPRIMAND ....................................................................................................... 49
16.9 WITHDRAWAL OF DISCIPLINARY APPEAL ............................................................................ 49
16.10 REQUIRED LICENSES AND CERTIFICATIONS ................................................................... 49
16.11 EMPLOYEE PERFORMANCE EVALUATIONS ..................................................................... 50
16.12 UTILITIES OPERATIONS AND MAINTENANCE SPECIALIST CLASSIFICATION .............. 50
16.13 PAYROLL ERRORS ............................................................................................................... 50
16.14 PERS RETIREMENT PLAN .................................................................................................... 51
16.15 MODIFIED/ALTERNATIVE DUTY POLICY ............................................................................ 52
16.16 PROBATIONARY PERIOD ..................................................................................................... 52
16.17 USE OF VOLUNTEERS ......................................................................................................... 52
16.18 ZONAR OR OTHER GLOBAL POSITIONING SYSTEMS (GPS) & SAFETY STICKERS .... 52
16.19 DEFERRED COMPENSATION PLAN .................................................................................... 53
16.20 TERM ...................................................................................................................................... 53 Exhibit A – Continuing Letters of Understanding ................................ ................................ .......55 PREAMBLE ................................ ................................ ................................ ............................... 1 ARTICLE 1 – RECOGNITION ................................ ................................ ................................ .... 1
1.1 RECOGNITION ............................................................................................................................. 1 ARTICLE 2 – SOLE AGREEMENT ................................ ................................ ............................ 2
2.1 SOLE AGREEMENT ..................................................................................................................... 2 ARTICLE 3 – CITY RIGHTS ................................ ................................ ................................ ...... 2
3.1 CITY RIGHTS................................................................................................................................ 2 ARTICLE 4 – UNION RIGHTS ................................ ................................ ................................ ... 2
4.1 PAYROLL DEDUCTIONS ............................................................................................................. 2 ARTICLE 5 – GRIEVANCE PROCEDURE ................................ ................................ ................ 4
5.1 PURPOSE ..................................................................................................................................... 4
5.2 DEFINITIONS................................................................................................................................ 5
5.3 STEP ONE .................................................................................................................................... 5
5.4 STEP TWO .................................................................................................................................... 6
5.5 STEP THREE ................................................................................................................................ 6
5.6 ARBITRATION .............................................................................................................................. 6
5.7 WITNESSES ................................................................................................................................. 7 ARTICLE 6 – SALARY ADJUSTMENTS ................................ ................................ .................... 7
6.1 SALARY RANGE .......................................................................................................................... 7
6.2 SALARIES ..................................................................................................................................... 7
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ARTICLE 7 – WATER AND SEWER INCENTIVE PROGRAM ................................ ................... 8
7.1 CRANE/BACKHOE CERTIFICATION .......................................................................................... 8 ARTICLE 8 – SALARY ADMINISTRATION ................................ ................................ ................ 8
8.1 ORIGINAL APPOINTMENT COMPENSATION RATE ................................................................. 8
8.2 ADVANCEMENT IN RATE OF COMPENSATION ....................................................................... 8
8.3 EFFECT OF CLASSIFICATION CHANGE ON RATE OF COMPENSATION............................ 10
8.4 EFFECT OF CHANGE OF SALARY RANGE UPON COMPENSATION ................................... 10
8.5 RATE OF COMPENSATION UPON RETURN TO CITY SERVICE ........................................... 11
8.6 RATES HIGHER THAN STEP TOP STEP (Y-RATE) ................................................................ 11
8.7 LONGEVITY PAY ....................................................................................................................... 11 ARTICLE 9 – HEALTH AND WELFARE ................................ ................................ ...................11
9.1 CONTRIBUTION TO FULL-TIME AND PART-TIME CAREER EMPLOYEES .......................... 11
9.2 CONTRIBUTION TO NON-CAREER EMPLOYEES .................................................................. 12
9.3 AMOUNT OF CONTRIBUTION .................................................................................................. 13
9.4 COVERED DEPENDENTS ......................................................................................................... 14
9.5 CASH-BACK LIMITS ................................................................................................................... 15
9.6 LIFE INSURANCE ...................................................................................................................... 15
9.7 FLEXIBLE SPENDING ACCOUNTS .......................................................................................... 16
9.8 RETIREE HEALTH SAVINGS ACCOUNT ................................................................................. 16
9.9 RETIREES OR SURVIVOR DEPENDENTS .............................................................................. 16 ARTICLE 10 – LEAVES ................................ ................................ ................................ ............19
10.1 RECOGNIZED HOLIDAYS ......................................................................................................... 19
10.2 VACATION ADMINISTRATION .................................................................................................. 22
10.3 SICK LEAVE ............................................................................................................................... 23
10.4 PARENTAL LEAVE ..................................................................................................................... 25
10.5 CATASTROPHIC LEAVE PLAN ................................................................................................. 26
10.6 COURT LEAVE ........................................................................................................................... 27
10.7 PERSONAL LEAVE .................................................................................................................... 28
10.8 BEREAVEMENT LEAVE ............................................................................................................ 29 ARTICLE 11 – SPECIAL ALLOWANCES ................................ ................................ .................29
11.1 STANDBY ASSIGNMENTS ........................................................................................................ 29
11.2 CALL BACK................................................................................................................................. 30
11.3 TEMPORARY WORK IN A HIGHER CLASSIFICATION ........................................................... 30
11.4 SHIFT DIFFERENTIAL ............................................................................................................... 30
11.5 TUITION REIMBURSEMENT ..................................................................................................... 31
11.6 EMERGENCY RESPONSE ........................................................................................................ 31
11.7 BILINGUAL PAY ......................................................................................................................... 32 ARTICLE 12 – WORKWEEK/OVERTIME ................................ ................................ .................32
12.1 WORKWEEK/OVERTIME ........................................................................................................... 32
12.2 PREMIUM PAY CALCULATION ................................................................................................. 34
12.3 VOLUNTARY WORK FURLOUGH PROGRAM ......................................................................... 35 ARTICLE 13 – SAFETY SHOES, SAFETY GLASSES, AND UNIFORMS ................................ 35
13.1 SAFETY SHOES ......................................................................................................................... 35
13.2 SAFETY GLASSES .................................................................................................................... 35
13.3 DAMAGE TO PRESCRIPTION SAFETY GLASSES.................................................................. 36
13.4 SAFETY JACKETS ..................................................................................................................... 36
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13.5 UNIFORMS ................................................................................................................................. 36 ARTICLE 14 – LAYOFF ................................ ................................ ................................ ............37
14.1 PURPOSE ................................................................................................................................... 37
14.2 DEFINITIONS.............................................................................................................................. 37
14.3 PROCEDURE ............................................................................................................................. 38
14.4 NOTICE OF LAYOFF .................................................................................................................. 39
14.5 SALARY IN EVENT OF DOWNGRADE ..................................................................................... 39
14.6 FRINGE BENEFITS .................................................................................................................... 40
14.7 RECALL ...................................................................................................................................... 40
14.8 ALTERNATIVE LAYOFF REOPENER ....................................................................................... 41 ARTICLE 15 – TRANSPORTATION ................................ ................................ .........................42
15.1 TRANSPORTATION ................................................................................................................... 42
15.2 DRIVER LICENSE REQUIREMENTS ........................................................................................ 42 ARTICLE 16 – MISCELLANEOUS ................................ ................................ ............................43
16.1 SELECTION OF VACANCIES .................................................................................................... 43
16.2 NEW OR REVISED JOB CLASSIFICATION .............................................................................. 44
16.3 NEW EMPLOYEE ORIENTATION ............................................................................................. 44
16.4 NEW EMPLOYEE INFORMATION ............................................................................................. 44
16.5 TRIAL PERIOD ........................................................................................................................... 44
16.6 NO STRIKE OR LOCKOUT ........................................................................................................ 45
16.7 SEPARABILITY ........................................................................................................................... 45
16.8 LETTERS OF REPRIMAND ....................................................................................................... 45
16.9 WITHDRAWAL OF DISCIPLINARY APPEAL ............................................................................ 46
16.10 REQUIRED LICENSES AND CERTIFICATIONS ................................................................... 46
16.11 EMPLOYEE PERFORMANCE EVALUATIONS ..................................................................... 46
16.12 UTILITIES OPERATIONS AND MAINTENANCE SPECIALIST CLASSIFICATION .............. 47
16.13 PAYROLL ERRORS ............................................................................................................... 47
16.14 PERS RETIREMENT PLAN .................................................................................................... 48
16.15 MODIFIED/ALTERNATIVE DUTY POLICY ............................................................................ 48
16.16 PROBATIONARY PERIOD ..................................................................................................... 49
16.17 USE OF VOLUNTEERS ......................................................................................................... 49
16.18 ZONAR OR OTHER GLOBAL POSITIONING SYSTEMS (GPS) & SAFETY STICKERS .... 49
16.19 TERM ...................................................................................................................................... 49 Exhibit A – Continuing Letter of Understanding ................................ ................................ .........51
1 PREAMBLE
THIS AGREEMENT, hereinafter referred to as the Agreement, entered into by the City of Sacramento, hereinafter referred to as the City, and PLUMBERS AND PIPEFITTERS LOCAL #447, hereinafter referred to as the Union, has as its purpose the promotion of harmonious labor relations between the City and the Union, establishment of an equitable and peaceful procedure for the resolution of differences and the establishment of rates of pay, hours of work, and other conditions of employment.
ARTICLE 1 – RECOGNITION
1.1 RECOGNITION
The City hereby confirms its prior certification of the Union as the recognized employee organization for the employees in the Water and Sewer Unit, as defined in the City's Employer-Employee Relations Policy. The City agrees to meet and confer and otherwise deal exclusively with the Union on all matters relating to the scope of representation pertaining to the said employees as provided under the City's Employer-Employee Relations Policy and authorized by law.
The Water and Sewer Unit as currently defined in the City's Employer -Employee Relations Policy includes the following classifications:
Assistant Water Cross-Connection Control Specialist
Utilities Locator
Utilities Operations and Maintenance Leadworker
Utilities Operations and Maintenance Serviceworker
Utilities Operations and Maintenance Serviceworker (Apprentice) Water Cross-Connection Control Specialist
The City shall have the right during the term of the Agreement to establish Career Development Trainee classifications. Such classifications shall have a flat hourly rate of pay equivalent to ten percent (10%) below Step 1, as applicable, of the salary range of the career classification, as shown in the current salary schedule. (For example, if the Step 1 hourly rate of pay is $9.00 for the career classification for which the career development training is being conducted, the flat hourly rate for the Career Development Trainee would be $9.00 minus 90¢ or $ 8.10.) An employee appointed as a Career Development Trainee shall have non -career (+1,040) status for purposes of benefit eligibility during the term of the appointment.
2 ARTICLE 2 – SOLE AGREEMENT
2.1 SOLE AGREEMENT
a. The City and the Union both agree tha t this Agreement, when signed by both parties hereto, and approved by the City Council, supersedes all other Agreements and supplements and represents the sole agreement between the parties.
a.b. If during its term, the parties hereto should mutually agree to modify, amend or alter the provisions of the Agreement in any respect, any such change shall be effective only if a nd when reduced to writing and executed by the authorized representative of the City and the Union. Any such changes validly made shall become a part of this Agreement and subject to its terms.
Neither party shall be obligated to meet and confer during the term of this Agreement on any matter within the scope of bargaining. However, if during its term, the parties hereto should mutually a gree to modify, amend or alter the provisions of the Agreement in any respect, any such change shall be effective only if and when reduced to writing and executed by the authorized representative of the City and the Union. Any such changes validly made shall become a part of this Agreement and subject to its terms.
ARTICLE 3 – CITY RIGHTS
3.1 CITY RIGHTS
In accordance with applicable laws, regulations, and the provisions of this Agreement, the City retains the sole and exclusive rights and responsibilities, (a) to direct employees in the performance of their duties; (b) to hire, promote, transfer and assign employees; (c) to classify employees; (d) to discipline employees; (e) to dismiss employees because of lack of work or for other reasonable and just cause; (f) to determine the mission of the Division and Department, its budget, its organization, the number of employees, and the number, types, classification and grades of positions or employees assigned to an organization unit, work project, or tour of duty, and the methods and technology of performing its work; (g) to take whatever action may be appropriate to carry out its mission in situations of emergency.
ARTICLE 4 – UNION RIGHTS
4.1 PAYROLL DEDUCTIONS
a. In addition to continuing existing payroll deducti ons under plans to which the City now is or shall hereafter be a contracting party, the City agrees to
3 establish payroll deductions for members of the Union for ( 1) the normal and regular monthly Union membership dues ; and (2) monthly insurance premiums for plans sponsored by the City or Union, not to exceed three (3) insurance deductions per member, including other Union -sponsored programs.
b. All the above payroll deductions shall be subject to the following conditions:
(1) Such deductions shall be made pursuant to the terms and conditions set forth in this Agreement using the Union’s Member Enrollment Form (hereafter, “Member Enrollment Form”) ag reed to be the City and Union. The member enrollment form shall include:
• Employee full name;
• Employee date of birth;
• Employee eCAPS ID number or the last four numbers of their Social Security Number;
• Amount or percentage to be deducted from employee’s bi - weekly paycheck for membership dues;
• Additional deductions (e.g., life insurance); and
• Any additional necessary information.
Any future changes or modifications to the member enrollment form shall be agreed upon between the City and the Union.
(2) Such deductions shall be made only upon submission of the member enrollment form, by the Union, to the Payroll Division, Department of Finance.
(3) Dues deductions shall occur over twenty -four (24) pay periods per year, which shall be the first two (2) paychecks periods each month. (4) The Union is responsible for submitting the member enrollment form to the Payroll Division, Department of Finance, any changes in the amount to be payroll deducted from the paychecks of employees who have so authorized. The City will remit to the Union a check for all of the deductions.
(5) When changes in the rates affect large groups of the Union’s members, the Union may, in place of the agreed upon member enrollment form, notify the Payroll Division, Department of Finance,
4 by email, clearly defining the group of Union members affected and the new rate.
(6) Unless notified in writing by the Union of an employee’s request to cancel their union dues deduction(s), the City will continue to deduct dues, and/or any additional deduction(s) noted. No tification will be made to the Payroll Division, Department of Finance, utilizing the member enrollment form notating in the “Additional Information” column that it is a membership cancellation.
(7) In the event that a union member is no longer employed in a classification covered under this Agreement, but remains an active employee of the City, the City may cancel their union dues deduction(s) without notification from the Union. Upon written notification by the Union, the City shall enroll new members and/or cancel existing membership as soon as practicable, not to exceed a period of thirty (30) calendar days after notification. (8) The Union shall maintain signed authorization forms by their members certifying that the dues and/or fee(s) deductions(s) are authorized and shall provide said authorization forms to the City in the event of a dispute regarding the existence or terms of such authorization.
c. The Union will promptly refund to the City any amounts paid to the Union in error under this Section. The Union expressly agrees to indemnify and hold the City harmless from any and all claims, demands, costs (including any costs incurred by the City in defense of a lawsuit), expenses, damages or other monetary losses arising out of or in any way connected with any action or inaction of the City in the adoption or administration of this Section. This hold harmless and indemnity agreement shall include, but not be limited to, employee legal actions of any sort or nature against the City based upon or related to this Section.
ARTICLE 5 – GRIEVANCE PROCEDURE
The City and the Union agree to implement the following grievance procedure.
5.1 PURPOSE
a. This grievance procedure shall be used to process and resolve grievances arising under this Agreement except to the extent that the City Charter vests jurisdiction elsewhere. No matter shall be considered as a grievance under this Article unless it is presented in writing within thirty (30) calendar days after occurrence of the events on which the grievance was based. With the
5 consent of the City's third step representative the thirty (30) calendar day time limit for filing grievances may be extended.
b. The purposes of this procedure are:
(1) to resolve grievances informally at the lowest possible level; (2) to provide an orderly proce dure for reviewing and resolving grievances promptly.
5.2 DEFINITIONS
a. A grievance is a good faith complaint of one or a group of employees, or a dispute between the City and the Union involving the interpretation, application, or enforcement of the express terms of this Agreement. b. As used in this procedure, the term "supervisor" means the individual who assigns, reviews and directs the work of an employee.
c. As used in this procedure the term "party" means an employee, the Union, the City, or their authorized representatives.
d. The employee retains all rights conferred by Sections 3500 et. seq., of the Government Code or Civil Service Board Rules and Regulations of the City unless waived by such employee.
5.3 STEP ONE
An employee who believes they have cause for grievance may contact their supervisor alone. An employee who believes they have cause for grievance may contact their supervisor with their Shop Steward. If after discussions with the supervisor, the employee does not feel the grievance has been properly adjusted, the grievance may be reduced to writing. The grievance statement shall include the following:
a. A statement of the grievance clearly indicating the question raised by the grievance and the article(s) and section(s) of this Agreement. b. The remedy or correction requested by the City.
c. The grievance form shall be signed by the grieving employee, the date and time of presentation affixed thereto, and signed as received by the employee's Division Head.
d. The grieving employee's Division Head, or designee, shall give their answer to the grievance in writing within five (5) standard workdays fourteen (14)
6 calendar days from the time they receive the grievance in writing. The first step answer shall include the following:
(1) a complete statement of the City's position and the facts upon which it is based.
(2) the remedy or correction which has been offered if any.
5.4 STEP TWO
The appeal to the second step will be made within five (5) standard workdays fourteen (14) calendar days . The hearing of the grievance will be held within five (5) standard working fourteen (14) calendar days of the second step appeal. The Union representative and designated departmental representative will meet in an effort to settle the matter. The City's answer will be m ade within five (5) standard workdaysfourteen (14) calendar days after the hearing is held. The employee has five (5) standard workdaysfourteen (14) calendar days to determine whether or not to appeal the grievance to the third step.
5.5 STEP THREE
The Union's representative and the designated representative of the City will meet to hear grievance appealed to the third step. Grievance appealed to the third step of the grievance procedure shall be heard within ten (10) standard working fourteen (14) calen dar days after the appeal to the third step of the grievance procedure.
A written answer will be made within ten (10) standard workdays fourteen (14) calendar days after the hearing, stating the City's position.
5.6 ARBITRATION
a. If the third step answer is not satisfactory to the employee, the Union may appeal the grievance to arbitration. The request for arbitration must be given in writing to the designated City representative by the Union within ten (10) standard workdaysfourteen (14) calendar d ays from the date of the third step answer.
b. An arbitrator may be selected by mutual agreement between the Union representative and the City's representative.
c. Should the representatives fail to mutually agree on an arbitrator they shall make a joint request to the American Arbitration Association for a list of five (5) qualified arbitrators. The parties shall each alternate strikeing two (2) names from the list and the remaining person shall be accepted as the arbitrator. The first party to strike will be determined by the flip of a coin.
7 d. It is understood that the arbitrator will only interpret this Agreement and will in no instance add to, delete from, or amend any part thereof. The arbitrator's decision shall be final and binding on the City, the Union and employee.
e. The fees of the arbitrator and the court reporter if used will be borne by the losing party.
f. Either party to this Agreement shall, upon receipt of a written grievance, have the right to refuse to handle such grievance if the aggrieved party has not followed the steps outlined in this Article for processing a grievance. g. If the City does not meet time limits, the Union may process the grievance to the next step of the grievance procedure. Time limits at each grievance step may be waived by mutual agreement of the parties.
h. A Shop Steward or a Union representative shall have the authority to settle grievances for the Union or employees at the respective steps of the grievance procedure.
5.7 WITNESSES
The City agrees that employees shall not suffer loss of compensation for time spent as a witness at an arbitration hearing held pursuant hereto. The Union agrees that the number of witnesses requested to attend , and their scheduling shall be reasonable.
ARTICLE 6 – SALARY ADJUSTMENTS
6.1 SALARY RANGE
a. The salary schedule shall consist of eight (8) steps with five percent (5%) between steps.
a.b. Within ninety (90) calendar days after the adoption by the City Council, all employees on the fifteen (15) step salary schedule will be moved to the eight (8) step salary schedule, and the fifteen (15) step salary schedule will be eliminated. Employees moving from the fifteen (15) step salary schedule to the eight (8) step salary schedule shall move to the closest step that does not result in a loss of pay. Upon implementation of a 15-salary step system with all units in Local 39, items (b) and (c), below, will be implemented. b. Employees with an original hire date prior to November 15, 2014 , and for the remainder of their continuous employment with the City, shall remain on the eight (8) step salary schedule with five percent (5%) between steps.
8 c. Employees with an original hire date on or after November 15, 2014 , and for the remainder of their continuous employment with the City, shall have a fifteen (15) step salary schedule with two and one -half percent (2-1/2%) between steps.
6.2 SALARIES
Effective June 19, 2021, all salary steps shall be increased by th ree and one half percent (3.5%).
Employee who are still on payroll will receive retroactive pay within ninety (90) calendar days following adoption by the City Council of this Agreement. a. Effective December 21, 2019, all salary ranges shall be increased by three percent (3%).
b. On the January 14, 2020 paycheck, all career full-time employees, covered under this agreement, who were on active payroll with the City on December 21, 20 19, shall receive a one -time payment of $ 500, minus regular and customary withholdings.
c. Effective June 20, 2020 , all salary ranges shall be increased by three percent (3%).
6.3 SIGNING BONUS
a. Within ninety (90) calendar days after adoption of this Agreement by the City Council, employees in the clas sifications of Assistant Water Cross - Connection Control Specialist, Utilities Locator, Utilities Operations and Maintenance Leadworker, Utilities Operations and Maintenance Serviceworker, and Water Cross-Connection Control Specialist who are on salary sche dule “A” or are at steps 14 or 15 on salary schedule “B” will receive a signing bonus of seven hundred and fifty dollars ($750.00) less normal and customary payroll deductions.
b. Within ninety (90) calendar days after adoption of this Agreement by the City Council, employees in the classification of Utilities Operations and Maintenance Serviceworker Apprentice will receive a signing bonus of three hundred dollars ($300.00) less normal and customary payroll deductions.
ARTICLE 7 – WATER AND SEWER INCENTIVE PROGRAM
7.1 CRANE/BACKHOE CERTIFICATION
Serviceworkers will receive five percent (5%) incentive pay when operating a crane that requires certification from the State of California, or when operating a backhoe.
9 ARTICLE 8 – SALARY ADMINISTRATION
8.1 ORIGINAL APPOINTMENT COMPENSATION RATE
The rate of compensation upon original appointment shall normally be Step 1, as applicable. However, if the City Manager or designee finds that the appointee has extraordinary qualifications, or that a higher step i s necessary in order to recruit, appointment at any step in the range may be made. This provision shall apply to original appointments to career positions and appointments to non -career positions.
8.2 ADVANCEMENT IN RATE OF COMPENSATION
a. Advancement in Steps
(1) Upon successful completion of twenty -six (26) weeks (1,040 hours) of service, an employee shall be advanced to the next higher step of the salary range of the classification. Employees who thereafter maintain a normally satisfactory level of performance shall be advanced automatically at fifty-two (52) week (2,080 hours) intervals to succeeding steps of the assigned salary range.
(2) Time spent on leave of absence without pay of ten (10) or less consecutive workdays shall not affect the step incre ase eligibility date. For such leaves in excess of ten (10) consecutive working days, all leave time shall not count toward step increases. (3) An employee who has completed the required probationary period in their current classification and who is at a salary step lower than top step may be advanced to any higher step in the salary range for that classification at any time. Such step advancement under this provision shall not be subject to the grievance procedure a nd shall be at the sole discretion of the Department Head.
(4) This Section shall not apply to non-career employees. b. Denial of Step Increase and Reduction in Grade
Employees who do not maintain a satisfactory level of performance may be denied advancement, and may be reduced within grade upon approval of the appointing authority. Employees in the civil service who are denied advancement, or who are reduced in grade, shall have the right to appeal to the Civil Service Board in accordance with its rules and regulations. (This subsection shall not apply to non-career employees.)
c. Effective Date of Step Increases/Payroll Changes
10 All payroll changes shall be effective on the first day of the bi -weekly pay period following the date the employee became eligible for a pa y increase, which bi-weekly pay period shall begin at 12:01 a.m. Saturday of the first week, and end at 12:00 midnight on the Friday of the second week. d. Effective Date of Salary Step Increase Upon Extension of Probationary Period
(1) If the probationary period is extended due to light duty, sick leave, or injury-on-duty time, the salary step increase will be delayed for the period of the extension. However, the probationary period shall only be extended if the time exceeds thirty (30) consecutive calendar days.
(2) For an employee in a classification with a six (6) month probationary period who successfully completes the extended probationary period, the period of the extension shall be included in determining the eligibility date for the salary step increase. For e xample, an employee is appointed on January 4, 1986 and works in the regular assignment until April 11, 1986. On April 12, 1986, the employee is on injury-on-duty time until July 4, 1986 and returns to the regular assignment on July 5, 1986. The employee successfully completes the probationary period on September 26, 1986. The effective date on the salary step increase is July 5, 1986 because the period April 12, 1986 to July 4, 1986 is included in determining the salary step eligibility date.
(3) When the prob ationary period is extended for an employee in a classification with a twelve (12) month probationary period who has successfully completed less than twenty -six (26) weeks of service, the employee shall be eligible for a salary step increase upon successful completion of twenty-six (26) weeks of service, excluding the period of the extension. The period of the extension, however, shall be included in determining the eligibility date for the salary step increase. The effective date of the salary step increase is determined in accordance with the example given above.
(4) When the probationary period is extended for an employee in a classification with a twelve (12) month probationary period who has successfully completed more than twenty -six (26) weeks of service and who successfully completes the extended probationary period, the period of the extension shall be included in determining the eligibility date for the next salary step increase. The effective date of the salary step increase is determined in accordance with the example given above, except fifty -two (52) weeks is required rather than twenty-six (26) weeks.
11 (5) If a probationary period is extended due to an unpaid leave of absence, the period of such extension is excluded in determining the eligibility date for a salary step increase.
8.3 EFFECT OF CLASSIFICATION CHANGE ON RATE OF COMPENSATION a. Movement to a Higher Classification
When an employee moves from one classification to another which has a higher salary, through examination, appointment to an exempt position, temporary appointment in the absence of an eligible list, or reallocation, the employee shall receive an increase a t least equal to a full in -grade salary step (5%) or Step 1, as applicable, of the higher classification, whichever is greater, but not to exceed the maximum rate of the higher classification. b. Movement to Another Position in the Same Classification or to a Classification With the Same Salary Range
When an employee moves to another position in the same classification or to another classification with the same salary range, the employee shall maintain the same salary and same anniversary date.
c. Movement to a Lower Classification
When an employee's position is reallocated to a classification with a lower salary range, the employee shall suffer no reduction in salary, and the Y - rate provisions of this Agreement shall apply. The salary of an employee who voluntari ly demotes shall be that salary step nearest but does not exceed such salary paid in the previous classification.
8.4 EFFECT OF CHANGE OF SALARY RANGE UPON COMPENSATION
Whenever the salary range of a classification is adjusted upward, the salary rate of each employee in the classification shall be adjusted to the step in the new range which corresponds to the step received in the former range, and the employee shall retain the current anniversary date for further increases within the new range.
8.5 RATE OF COMPENSATION UPON RETURN TO CITY SERVICE
a. An employee recalled after layoff, reinstated after a leave of absence, or reemployed in the same classification after resignation shall return to the same salary step paid at the time of departure. Employees recall ed, reinstated or reemployed shall maintain the salary range based on their original date of hire, and the period of time separated from City service shall not be included in the calculation of the anniversary date for future in-grade salary adjustments.
12 b. If the employee is reemployed after resignation to a classification lower than that in which last employed, the employee may receive any step, but not to exceed the salary of the classification in which last employed. If that step is other than the maximum step of the salary range, the anniversary date for subsequent in-grade adjustments shall be twelve (12) months from the date of reemployment and each year thereafter until the maximum step of the salary range is reached.
8.6 RATES HIGHER THAN STEP TOP STEP (Y-RATE)
Whenever the salary of an employee exceeds top step of the salary range established for a classification, such salary shall be designated as a "Y -rate".
During such time as an employee's salary remains above the top step, the employee shall not receive further salary increases, except that upon promotion to a higher classification, the employee shall immediately advance to the step of the range of the higher classification next above the "Y -rate", and be eligible for advancement to succeeding steps in the range as outlined in this Agreement. In the event an employee is "Y-rated" below top step, the employee shall be permitted to advance to the maximum step of the original range.
8.7 LONGEVITY PAY
Employee eligibility for longevity pay shall be determined as provided in Section 108 of the City Charter . The amount to be paid annually on the second check in July after twenty (20) years of City service shall be one hundred dollars ($100.00), and after twenty-five (25) years of City service, an additional two hundred dollars ($200.00), for a total of three hundred dollars ($300.00). The parties acknowledge that Longevity Pay is provided for in the City Charter and not through this Agreement. In the event that changes are made to the City Charter, those changes shall supersede the provision of this Agreement regarding Longevity Pay.
Longevity Pay as provided in this Section shall be reported to CalPERS in a manner consistent with CalPERS rules for reporting special compensation, as amended.
ARTICLE 9 – HEALTH AND WELFARE
9.1 CONTRIBUTION TO FULL-TIME AND PART-TIME CAREER EMPLOYEES a. The Cit y shall administer a Cafeteria Plan (Plan) benefits program for employees consistent with Internal Revenue Code Section 125. The details of Plan eligibility and operational requirements are set forth in Plan documents. The City shall make contributions (Ci ty dollars) as defined below. One-half ( 1/20.5) of the City such contributions will be made to eligible employees on the first two (2) pay checks (Eligible Paycheck)days
13 in eacha calendar month for insurance coverage the first and second halves of that month, respectively.
b. The amount of City contribution as provided in Section 9.3(b) (1 -3) and (c) for each of the first two paychecks of each month shall be based on the number of hours for which the employee was paid in that bi -weekly pay period: 64 or more hours paid = 100% contribution; 40-63.9 hours paid = 50% contribution.The City shall contribute City dollars as provided below, in Section 9.3(b) (1 -3) and (c) on either a 100% or 50% prorated basis to benefit eligible employees based on their position Full -Time Equivalent (FTE) as follows:
c. .00-49 FTE: 0.00%
d. .50-.79 FTE: 50%
e.b. .80-1.00 FTE: 100%
f.c. Eligible employees shall receive the City contribution for each such pay periodEligible Paycheck on of which the employee is paid for twenty (20)forty (40) or more hours of salary. Employees who are paid less than twenty (20)forty (40) hours salary per pay periodon an Eligible Paycheck may continue elected coverage limited to the City's medical, dental, and vision, disability and life insurance plans for up to six (6) months or the period of time permitted by Consolidated Omnibus Budget Reconciliation Act (COBRA), whichever is greater , by personal remittance or other arrangement for payment of the full premiums of any insurance elected to be continued. Employees shall continu e to receive a City contribution for each Eligible Paycheck pay period during an approved federal or state - protected leave o f absence (up to twelve 12 weeks) , or while suspended from service without pay.
g.d. All terms and conditions of medical, dental, vision, disability, and basic life insurance sponsored by the City will be as outlined in certificates of coverage and related insurance contracts.
9.2 CONTRIBUTION TO NON-CAREER EMPLOYEES
a. The City shall contribute City dollars as provided below, on either a 100% or 50% basis, for non -career (+1,040) employees. Except as provided herein, the City dollars contribution shall be applied toward the premiums for City-sponsored medical, dental, and vision insur ance plans for eligible employees and qualified dependents, if any. The amount of City contribution as provided in Section 9.3 (b) (1 -3) and (c) for each of the first two (2) paychecks of each month shall be based on the number of hours for which the employee was paid in that bi-weekly pay period: 64 or more hours paid = 100% contribution; 40-63.9 hours paid = 50% contribution.The amount of
14 City contribution for each of the first two (2) pay periods of each month shall be based on the budgeted authorized pos ition (BAP) for which the employee fills at the rate of fifty percent (50%) for employees who are working in a .5 BAP up to .79 BAP and at the rate of one hundred percent (100%) for employees who are in a .8 and higher BAP. The City shall review quarterly the hours actually worked and compare those hours to the BAP assigned to an employee. Adjustments to the assigned BAP shall be made to reflect the hours actually worked during the prior quarter. The new BAP shall form the basis of the health and welfare contribution for the employee for the next quarter. Employees with an assigned BAP less than .5 shall not receive benefits under this Section.
b. To be eligible for City dollars contribution under this Section, the non-career employee must be paid for a minimum of forty (40) hours of work on each paycheck period. If the employee fails to be paid for the minimum forty (40) hours necessary to receive the City contribution, the City shall deduct from the employee's first two (2) paychecks each month the amount needed to pay for the insurance plans which the employee has selected. If this deduction from the employee's first two (2) paychecks each month cannot be made in its entirety, it is the responsibility of the individual employee to pay for the remaining amount. Failure to do so before the end of the calendar month including such paycheck(s) shall automatically drop the employee from the City -sponsored insurance program until the next open enrollment period.
9.3 AMOUNT OF CONTRIBUTION
a. Employees Enrolled in an Account-Based Health Plan (ABHP) (1) The ABHP is a combination of a High Deductible Health Plan (HDHP) and a Health Savings Account (HSA).
(2) Employees enrolled in an ABHP, the City contributions shall be as specified in section 9.3(b), below. To the extent the premium for the ABHP is less than the City contributions outlined in (b), below, the employee may elect to either have the excess credit ed to their HSA to the extent allowed by law, or to receive the balance in cash. b. City Contributions
(1) Employee Only
Full-time employees enrolled in a City sponsored medical plan for employee only, shall receive $747.00 per month.
15 Effective December 21, 2019, full-time employees enrolled in a City sponsored medical plan for employee only, shall receive $829.46 per month.
Effective January 1, 2022, for full -time employees enrolled in City - sponsored medical plan for employee only, the City contribution shall be $838.00 per month.
(2) Employee Plus One (1) Dependent
Full-time employees enrolled in a City -sponsored medical plan for employee plus one (1) dependent, shall receive $1,193.00 per month.
Effective December 21, 2019, full-time employees enrolled in a City- sponsored medical plan for employee plus one (1) dependent, shall receive $1,318.38 per month.
Effective January 1, 2022, for full -time employees enrolled in City - sponsored medical plan for employee plus one (1) dependent, the City contribution shall be $1,333.00 per month.
(3) Employee Plus Two (2) or More Dependents
Full-time employees enrolled in a City -sponsored medical plan for employee plus two (2) dependents, shall receive $1,587.00 per month.
Effective December 21, 2019, full-time employees enrolled in a City- sponsored medical plan for employee plus two (2) dependents, shall receive $1,758.00 per month.
Effective January 1, 2022, for full -time employees enrolled in City - sponsored medical plan for employee plus two (2) or more dependents, the City contribution shall be $1,777.00 per month. c. Employees not enrolled in a City -Sponsored medical plan shall receive up to $747 .00 per month to purchase City -Sponsored dental and vision coverage.
c.d. Part-time employees shall be prorated as indicated in subsection 9.2(a). d.e. Effective December 19, 2020 December 17, 2022, for plan year 20212023, the City shall contribute fifty percent (50%) of the first fifty dollars ($50 .00) of premium increases, up to a total City dollar maximum contribution of twenty-five dollars ($25.00) per month, toward the cumulative total increase in premiums, from plan year 2020 2022 to plan year 20212023, of the
16 benchmarked plans (forty dollar ($40.00) Kaiser HMO, Delta Dental PPO, & VSP basic vision plans). The employee shall be responsible for an y premium increase(s) which exceed this amount.
e.f. Employees who are eligible to receive the City contribution who do not provide proof of other group medical coverage or do not enroll in City medical coverage within thirty (30) calendar days of being eligible for the City’s contribution shall be enrolled in the lowest cost traditional HMO medical plan for employee only coverage.
f.g. Employees shall not receive any unused portion of the City contribution as cash.
9.4 COVERED DEPENDENTS
a. An employee who has a domestic partner, and has a notarized City provided “D eclaration & Understanding of Partnership Status for City of Sacramento Employee Health Benefits” dated on or before January 23, 2018, may cover the domestic partner under the employee's City-sponsored medical, dental, or vision plan. The employee will pay for the premium difference for the domestic partner coverage as an out-of-pocket employee cost. In no event will the City's monthly health and welfare contribution be used to pay for the cost of the domestic partner's coverage. b. An employee who has a domes tic partner, and is registered with the Secretary of State of the State of California, may cover the domestic partner and/or the domestic partner’s children, under the employee’s City sponsored medical, dental or vision plan. Employees with registered Stat e of California domestic partners shall receive the City contribution as specified in Section 9.3.
c. The following eligible dependents qualify to be enrolled on a City medical, dental, or vision plan: lawfully married spouse or registered domestic partner; c hildren up to age 26 who are an employee’s natural child, stepchild, adopted child, or the natural or adopted child of an employee’s spouse or registered domestic partner; children up to age 26 who are placed under the legal guardianship of an employee , the employee’s spouse, or employee’s registered domestic partner; children up to the age of 26 in which the City has received notice of a Qualified Domestic Relations Order of required coverage; and disabled unmarried children over the age of 26 who reside w ith the employee. The definition of dependent child for purposes of medical insurance shall also be in accordance with the Patient Protection and Affordable Care Act (PPACA).
d. An employee covered as a dependent of another City employee may not enroll in a City medical plan but may enroll in a city dental and/or vision plan.
17 9.5 CASH-BACK LIMITS
a. The cash -back of City dollars shall be limited to $200 .00 per month for career employees who waive City-sponsored medical insurance. Part-time employees shall be prorated as indicated in 9.2(a). Cash-back shall not be included in the employee’s regular rate of pay when determin ing such rate for contract overtime.
b. New employees or employees who are not receiving the cash-back prior to December 1, 2014, shall not be eligible for the cash-back option. c. Employees transferring to classifications covered by this Agreement who are receiving cash-back at the time of transfer may maintain the cash-back option as long as they continuously waive City -sponsored medical insurance.
9.6 LIFE INSURANCE
a. The City provide s basic life insurance in an amount of $ 10,000 to each eligible career employee at no charge if the employee is paid one or more hours of salary per payday on the same basis as in Section 9.1(b). The use of the City contribution for the purchase of additional life insurance shall not exceed a total of $ 40,000 City-sponsored term life insurance . Employees may purchase, at their own expense, additional life insurance of $40,000. a.b. Employees may also purchase, at their expense, supplemental life insurance at an amount of up to three (3) times their annual salary, subject to limitations specified by the insurance carrier.
9.7 FLEXIBLE SPENDING ACCOUNTS
The City shall offer the following Flexible Spending Accounts (FSA) as permitted by Internal Revenue Service Regulations:
a. Out-of-pocket costs for City -sponsored medical, dental, and vision insurance plans;
b. Unreimbursed health care expenses; and
c. Dependent care reimbursement.
The City shall provide a summary of IRS rules on flexible spending limits during each open enrollment to employees.
18 9.8 RETIREE HEALTH SAVINGS ACCOUNT
Employees shall contribute ten dollars ($10.00) per pay period, which shall be on a pre -tax basis to the extent allowed by law. The plan shall allow both City contributions as well as mandatory pre-tax employee contributions; however, there shall be no City contributions to the RHSA.
9.9 RETIREES OR SURVIVOR DEPENDENTS
Eligible City retirees or survivor dependents shall receive City -paid retiree insurance contributions for medical, dental, and vision insurance benefits under the following provisions:
a. The maximum City contribution towards the purchase of medical, dental, or vision insurance for retirees is $300 .00 per month for the retiree. A retiree with one (1) or more dependent(s) enrolled on the retiree’s medical plan shall receive an additional $65.00 per month, for a total maximum monthly contribution of $365.00. Retirees shall not receive any unused portion of the City contribution as cash.
b. Employees Retiring on or After July 1, 1992
(1) Except as provided below, to be eligible for the City ’s retiree insurance contribution, the employee must retire from active service with a minimum of ten (10) full years of City service for a service or ordinary disability retirement, and be minimum age fifty (50). (2) Employees retiring with thirty (30) or more years of City service shall be eligible for the City's retiree insurance contribution and dental benefit effective with the date of retirement without regard to age. (3) The City's retiree insurance contribution shall be as follows:
(a) Employees with a minimum ten (10) fu ll years of City service but less than fifteen (15) full years of City service shall be eligible to a maximum of fifty percent (50%) of the City's maximum retiree insurance contribution identified in
subsection 9.9(a) above.
(b) Employees who retire with a minimum fifteen (15) full years of City service but less than twenty (20) full years of City service shall be eligible to a maximum of seventy -five percent (75%) of the City's maximum retiree insurance contribution identified in subsection 9.9(a) above.
(c) Employees with a minimum of twenty (20) full years of City service shall be eligible for up to one hundred percent (100%)
19 of the City's maximum retiree insurance contribution identified in subsection 9.9(a) above.
(4) There shall be no City -paid retiree insurance contribution or dental benefit for retirees with less than ten (10) full years of City service. (5) An employee who does not retire from the Sacramento City Employee Retirement System (SCERS) or the California Public Employee Retirement System (CalPERS) within one-hundred twenty (120) days form the date of separation from City service shall not be eligible for the City retiree insurance contribution and may not enroll in a City medical, dental, or vision plan.
c. Retiree Insurance Contribution for Persons in Deferred Retirement Status as of January 1, 1991
Employees who have elected a deferred retirement prior to January 1, 1991, and who then elect to retire on or after July 1, 1992, and before December 9, 2017, shall be eligible for the City's retiree insurance contribution as follows:
(1) A retiree with at least ten (10) full years of City service shall be eligible for fifty percent (50%) of the City's retiree insurance contribution as identified in subsection 9.9(a) above.
(2) A retiree with twenty (20) f ull years or more of City service shall be eligible for one hundred percent (100%) of the City's retiree insurance contribution as identified in subsection 9.9(a) above. (3) Retirees must be at least fifty (50) years of age.
(4) There is no eligibility for retiree insurance contribution or dental benefit for retirees with less than ten (10) full years of City service or who have not attained the age minimum specified in subsection
9.9(b)(1) above.
d. Pre-Medicare Retirees
Pre-Medicare retirees who are not eligible for Medicare benefits may elect to participate in a City -sponsored medical plan or purchase an individual medical plan. A retiree who elects to purchase an individual medical plan not sponsored by the City shall only be eligible to enroll in a City medical plan if the retiree enrolls with an effective date of coverage which is within two (2) years from the date their prior City medical coverage terminated.
20 e. Medicare Eligible Retirees
In order to maintain eligibility for the City retiree insurance contribution, each eligible retiree and eligible dependent(s) shall enroll in Medicare Parts A and B immediately after becoming eligible for such benefits. Medicare retirees may elect to participate in a City -sponsored Medicare medical plan or purchase an individual Medicare medical plan.
Medicare retirees who have enrolled in Parts A and B after becoming eligible for such benefits may elect to participate in a City -sponsored Medicare medical plan without restriction to the amount of time the retiree has waived a City-sponsored medical plan. Medicare retirees may only enroll on their City-sponsored Medicare medical plan a Medicare eligible dependent(s) who has enrolled in Parts A and B.
Medicare retirees who are eligible for Medicare Parts A and B and who elect to purchase an individual medical plan shall only be reimbursed the cost of the individual premiums associated with a Medicare Advantage, Medicare Supplemental, and/or Medicare Prescription Drug plan up to their eligible City contribution.
f. Retiree Insurance Contribution Exclusion
Retirees who participate in another group medical plan as an employee or dependent spouse shall not be eligible for the City contribution outlined above.
g. Industrial Disability or Death in Line of Duty Survivors Retirees who receive industrial disability pensions or death in -line-of-duty survivors shall be entitled to one hundred percent (100%) of the City -paid retiree insurance contribution and dental benefit for retirees regardless of years of service.
h. Survivor Dependents Benefits
Survivor dependents of eligible retirees shall continue to receive the retiree insurance contribution of up to $300.00 for the survivor only or up to $365.00 for the survivor and eligible dependents(s).
Eligible dependent as used in thi s Section, is defined as a dependent who was eligible to be enrolled on the retiree’s benefit plan at the time of the retiree’s death.
21 i. Limitation Clause
No employee or retiree shall have any rights provided by this Section 9. 9 after June 18, 2021June 30, 2023.
j. Elimination of Retiree or Survivors Dependents Benefits for Employees Hired After November 15, 2014
No employee hired after November 15, 2014, shall be eligible for any of the benefits provided in Section 9. 9. Employees transferring to classifica tions covered by this Agreement after November 15, 2014, shall be eligible for the benefits provided by this Section only if the transferring employee was eligible for retiree or survivor dependent benefits at the time of transfer.
ARTICLE 10 – LEAVES
10.1 RECOGNIZED HOLIDAYS
a. The following shall be the recognized holidays under this Agreement:
Holiday Date
New Year's Day January 1
Martin Luther King's Birthday Third Monday in January
Washington's Birthday Third Monday in February
Cesar Chavez's Birthday March 31
Memorial Day Last Monday in May
Independence Day July 4
Labor Day First Monday in September
Veteran's Day November 11
Thanksgiving Day Fourth Thursday in November
Day after Thanksgiving Day Friday after Thanksgiving
Christmas Eve (4 hours) December 24
Christmas Day December 25
New Year's Eve (4 hours) December 31
b. Eligibility
(1) To be eligible for holiday pay, the employee shall work the last scheduled workday before and after the recognized holiday. Paid time on vacation, sick leave or CTO s hall be considered hours worked for the purpose of holiday pay eligibility. An employee absent due to a disciplinary suspension shall not be considered to have missed a scheduled workday for the purpose of holiday pay eligibility.
22 (2) A part -time career employ ee or a non -career (+1,040) employee shall receive the recognized holiday benefit based upon the number of hours the employee was paid in that workweek as follows:
Number of
Recognized Holidays
In the Workweek
Minimum Number of Paid
Hours in the Workweek
50% Benefit 100% Benefit
0.5 18 28.8
1.0 16 25.6
1.5 14 22.4
2.0 12 19.2
An employee paid for less than the minimum number of hours required for the fifty percent (50%) benefit shall receive no recognized holiday benefit.
c. If the recognized holiday falls on a Saturday, the preceding Friday shall be considered the employee's holiday.
d. If the recognized holiday falls on a Sunday, the following Monday shall be considered the employee's holiday.
e. If the holiday falls upon such employee's vacation, the employee shall receive an additional vacation day off with pay.
f. Accrual of Leaves Over 24 Pay Periods
The accrual of leaves shall occur over twenty-four (24) pay periods, on each of the first two (2) paychecks each month per year, which shall be the first two (2) pay periods of each month. Leave accrual rates for each paycheck period in which accrual occurs shall be as specified in Sections 10.1(g),
10.2, and 10.3 below.
g. Floating Holidays
(1) Accrual
In addition to the recognized holidays specifi ed above, each employee hired on or before October 27, 1995, shall receive the equivalent of two (2) floating holidays per fiscal calendar year on an accrualaccrued basis as follows:
(a) Full-time career employees shall accrue forty (40) minutes of floating holiday on each of the first two (2) paychecks each month as long asEach full-time career employee shall accrue floating holiday credit at the rate of forty (40) minutes per pay period. The employee shall accrue floating holiday credit for
23 each pay period for which the employee is in paid status forty (40) twenty (20) or more hours of salaryon the paycheck that the accrual would occur.
(b) A part-time career employee, including an employee in a work sharing program or a non -career (+1,040) employee shall accrue floating holiday credit based on the number of hours for which the employee was paid in that bi-weekly pay period:
64 or more hours paid = 100% contribution; 40 -63.9 hours paid = 50% contribution. budgeted authorized position (BAP) for which the employee fills at the rate of fifty percent (50%) for employees who are working in a .5 BAP up to .79 BAP and at the rate of one hundred percent (100%) for employees who are in a .8 and higher BAP. The City shall review quarterly the hours actually worked and compare those hours to the BAP assigned to an employee. Adjustments to the assigned BAP shall be made to reflect the hours actually worked during the prior quarter. The new BAP shall form the basis of the accrual of floating holiday credit for the employee for the next quarter.
Employees with an assigned BAP less than .5 shall not accrue floating holiday credit.
(2) Administration
(a) The scheduling of floating holiday time must be approved in advance by the appointing authority or designated
representative.
(b) An employee may carry over from the preceding calendar year a maximum of eight (8) hours of floating holiday accrual.
Except for the eight (8) hour carry -over, a All floating hours accrued and not used in excess of eight (8) hours by the end of the pay period which includes January 8 shall be paid to the employee in cash at the employee’s straight-time hourly rate of pay on the final paycheck of the calenda r year in which it was earnedpayday covering that pay period.
(c) An employee terminating separating from City employment for any reason or going on a leave of absence without pay for a period exceeding ninety (90) calendar days shall be paid for all accrued floating holiday time at the straight-time hourly rate of pay.
h. Holiday Credit Accumulation
Employees may accumulate holiday credit up to a maximum of eighty (80) hours. All accrued holiday time in excess of eighty (80) hours in any bi -
24 weekly pay period shall be paid to the employee at their straight-time hourly rate of pay. Holiday credit may be taken by the employee at the discretion of the Department Head. Employees may use up to forty (40) hours of holiday accrual in conjunction with scheduled vacation, with the approval of the Department Head.
10.2 VACATION ADMINISTRATION
a. Vacation Leave Accrual
(1) Employees earning eighty (80) hours each year shall accrue at three (3) hours, twenty (20) minutes on each of the first two (2) paychecks each montheach pay period.
(2) Employees earning one hundred twenty (120) hours each year shall accrue at five (5) hours on each of the first two (2) paychecks each montheach pay period.
(3) Employees earning one hundred sixty (160) hours each year shall accrue six (6) hours, forty (40) minutes on each of the first two (2) paychecks each montheach pay period.
(4) Employees who are eligible to receive a cash payment in -lieu of vacation leave, as pr ovided for in Article 8 Section 107(d) of the Sacramento City Charter, may make an irrevocable election to receive such payment by foregoing the same number of vacation hours in the calendar year following the election. Notification of the election must be made to the Payroll Division, Department of Finance, in writing by November 30 . The in -lieu payment will be made to the employee on the last paycheck in March of the calendar year following the election. Payment shall be made at the straight time hourly rate of pay the employee is receiving at the time payment is made. If the employee electing the in-lieu payment separates from City employment for any purpose before receiving the in -lieu payment, the employee forfeits any right to receive the payment, but will instead have their vacation leave balances credited with the amount of hours that would have accrued from January 1 to the last day of employment for payment to be made in the next calendar year. b. Integration of Vacation With Workers Compensation
Where a career employee sustains an injury covered by workers' compensation and has utilized all of the one year "injury -on-duty time" as provided under City Charter Section 253, or former City Charter Section 167, as the case may be, and consequently is r eceiving straight workers' compensation temporary disability payments, the employee will be allowed to utilize (while off work) accrued vacation time in partial day increments in
25 addition to receiving workers' compensation temporary disability payments with the total aggregate payment of temporary disability and vacation pay not to exceed one hundred percent (100%) of the employee’s regular rate of pay. As a condition of so using such accrued vacation, however, the employee is required to continuously utilize accrued vacation until accrued vacation is exhausted or they return to work. This provision also applies to any accrued leave with the exception as noted in 10.3, Sick Leave. c. Vacation Scheduling for Career Employees
The time at which the employee shall be granted a vacation is at the approval of the Department Head in accordance with a policy and procedure developed by the Department. The Department shall determine the number and classification of employees who can be off on vacation on an y given day. However, in an effort to accommodate the employee’s requested vacation schedule the Department shall open to bid vacation scheduling during the month of November each year. The department shall determine the number of days/hours bid on each rotation. Classification seniority shall govern where more than one (1) employee bids for the same period in the same round. In case of a tie related to classification seniority, the employee with the greatest amount of continuous City service shall be senior. d. Vacation Scheduling for Non-Career Employees
Non-career employees shall be eligible to request vacation after career employees have done so. Non-career employees shall bid for vacation on the basis of seniority in the same manner as set forth above.
10.3 SICK LEAVE
a. Accrual and Usage
(1) A full-time employee shall accumulate accrue sick leave credits at the rate of one day per monthfour (4) hours on each of the first two (2) paychecks each monthper bi-weekly pay period) of employment which may be used at the discretion of the employee in the event of illness or injury which is not job-related. In accordance with the Rules and Regulations of the Civil Service Board, one -third (1/3) of the employee’s accrued sick leave may be used after exhaustion of injury-on-duty time; however, the combination of temporary disability payments and sick leave pay shall not exceed one hundred percent (100%) of the employee’s regular rate of pay. Such usage shall not exceed the maximum amount of the employ ee's accumulation. A part-time career or non -career (+1,040) employee shall earn sick leave on a pro rata basis.
26 (2) An employee in active service of the City eligible to accumulate sick leave credits may in January each year, receive a cash payment for twenty-five percent (25%) of the unused portion of sick leave credits accumulated during the preceding calendar year from January 1 through December 31, provided the employee shall have to their credit on December 31, immediately preceding the date for payment, a total of at least sixty (60) sick leave days (480 hours) accumulated.
The employee shall be paid for such percentage of sick leave accumulation at the rate of pay which the employee was receiving on January 1 of each year in which payment is made. The amount of time for which an employee is paid shall be deducted from the employee's total accumulation.
(3) An employee may elect to receive cash payments for accumulated sick leave by notifying the Payroll Section, Department of Finance, in writing of such election no later than December 1 of each year. (4) Effective January 1, 2022, for calendar year 2023 and each year thereafter, paragraphs (2) and (3), above, will be replaced with the following provisions:
(a) Employees who have at least four hundred and eighty (480) hours of sick leave on November 1 of any calendar year, may make an irrevocable election to forego the accrual of not more than twenty-four (24) hours of sick leave during the following calendar year and receive instead, a cash payment for the number of sick leave hours designated in the election.
(b) Notification of the irrevocable election must be made in writing to the Payroll Division, Department of Finance, in writing between November 1 and November 30. The payment will be made on the last paycheck i n May of the calendar year
following the irrevocable election. Payment shall be made at the hourly rate of pay the emp loyee is receiving at the time payment is made.
(a)(c) If the employee electing the payment is separated from City employment before receiving t he payment, the employee
forfeits any right to the payment, but will instead have their sick leave balances credited with the sick leave hours the employee would have accrued from January 1 following date of election to the last day of employment.
27 b. Sick Leave Cash-out/Conversion to PERS Service Credit (1) PERS
(a) PERS members hired prior to January 1, 2005, with more than twenty (20) years of City service, shall be eligible to cash out sick leave and/or convert sick leave to PERS service credit upon separation as follows:
(i) Eligible employees (or those entitled by law to the possession of the estate of a deceased employee) may
receive payment for thirty -three and one -third percent (33-1/3%) of the total sick leave credits accumulated
(to the nearest full day) by the employee on the date of such retirement, resignation, layoff or death
(ii) In the alternative, eligible employees may convert any or all of their total sick leave credits accrued as of the date of their retirement pursuant to the PERS contract
with the City. If the employee converts less than the full balance of sick leave to service credit, the employee
may receive payment equal to thirty -three and one -
third percent (33 -1/3%) of the remaining sick leave
credits after conversion to PERS.
(b) PERS members hired on or after January 1, 2005, shall not be eligible for sick leave cash -out, regardless of years of service, though employees may convert the sick leave
balance to service credit pursuant to the PERS contract with the City upon separation of employment for retirement.
(c) No employee whose services are terminated by reason of discharge for cause, shall be eligible for payment of any portion of accumulated sick leave credits.
(2) SCERS
Upon termination of any employee eligible to accumulate sick leave credits for reasons of retirement, resignation, or layoff after service for a period of not less than two (2) years, or death, such employee (or those entitled by law to the possession of the estate of a deceased employee) shall receive payment for thirty-three and one- third percent (33-1/3%) of the total sick leave credits accumulated (to the nearest full day) by the employee on the date of such retirement, resignation, layoff, or death. No employee, whose services are terminated by reason of discharge for cause , or by reason of resignation or layoff prior to the completion of two (2) years’ service,
28 shall be eligible for payment of any portion of accumulated sick leave credits.
c. Reinstatement of Sick Leave After Return From Layoff Any employee who is laid off and receives payment for thirty-three and one- third percent (33-1/3%) of their total accumulated sick leave credits shall be credited with the remaining sixty -six and two -thirds percent (66 -2/3%) of their accumulated sick leave credits if and when said employee is recalled.
If said employee thereafter leaves City service after being recalled and is entitled to payment of their accumulated sick leave credits under this Section, said employee shall only receive payment for thirty-three and one- third percent (33-1/3%) of those sick leave credits which accrued after the date of recall.
d. Except as provided herein, no payments made or sick leave credits accumulated shall be construed or deemed to constitute retirement benefits payable to employees of the City.
e. The Rules and Regulations of the Civil Service Board relating to the administration of sick leave privileges and benefits shall apply to all eligible employees.
10.4 PARENTAL LEAVE
a. The Pregnancy Disability Leave Policy f shall apply to all employees, regardless of gender, with the following provisions:
(1) Full-time career employees shall be eligible for a maximum City-paid parental leave of four (4) weeks consisting of up to one hundred-sixty (160) hours of continuous paid time off. Part-time career employees shall be eligible for up to eighty (80) hours of continuous City -paid time off during the four (4) week parental leave. Unused parental leave shall have no cash value. Non-career employees are not eligible for the four (4) weeks of City-paid parental leave. (2) To be eligible for the paid leave an employee must have completed at least 6,240 hours of regular service from the most recent date of hire, preceding either (a) the birth of a child who resides with the employee and for whom the employee has l egal custody, or (b) the adoption of a child under age four (4) who resides with the employee and for whom the employee has physical and legal custody. Court- appointed legal guardians and foster parents do not qualify for parental leave.
(3) Eligible employees shall have the right to only one leave of absence per pregnancy or adoption regardless of the number of children
29 involved (e.g., twins). The duration of City -paid leave shall not change based on a change in employment status, such as from part- time to full-time career.
(4) Upon return from parental leave on the date previously authorized, employees shall be reinstated in the former department and in the classification last held.
(5) Eligible employees shall have the right to extend parental leave beyond the four (4) weeks of City-paid leave to the maximum six (6) months of leave by adding accrued and available hours of sick leave, vacation, compensatory time off (CTO), accrued holiday, and/or unpaid leave to their initial request for parental leave. The total period of absence from work, including the four (4) weeks of paid parental leave, shall not exceed six (6) months.
(6) Paid parental leave shall be considered as time worked for purposes of eligibility for recognized holidays occurring during the leave. b. The City sh all have the right to promulgate a policy and procedure to implement and administer parental leave.
10.5 CATASTROPHIC LEAVE PLAN
a. A benefit -qualified employee may donate to or receive from an unrepresented employee, or a represented employee whose bargainin g agreement provides for such donation or receipt, usable vacation, floating holiday, management leave, or CTO hours. Participation in this plan shall be voluntary. Sick leave may not be donated under this plan. b. All donations shall be made and accepted in writing using City -provided forms.
c. The donation in any category must be a minimum of eight (8) hours of usable time.
d. Donations shall be on an hour-for-hour basis, regardless of the pay rates of the donor and recipient, except hours transferred between empl oyees on the Fire Suppression (56 hours) schedule and the non-Fire Suppression (40 hours) schedule shall be adjusted by a factor of 1.4 to 1. e. Hours to be donated shall be kept in a pledge status until used. As needed, pledged hours shall be debited from the donor's leave balance and credited to the recipient's usable vacation accrual balance. Once credited, the donation becomes irrevocable. A donor terminating for any reason shall be paid for pledged but unused leave time.
30 f. To be eligible to use donations, an employee must:
(1) be incapacitated and unable to work due to a prolonged catastrophic non-industrial illness or injury which is estimated to last for at least thirty (30) calendar days;
(2) have exhausted all usable balances, including sick leave; (3) be on an approved leave of absence.
g. All donated hours must be used on a continuous and uninterrupted basis and will be paid at the rate of pay and normal work schedule of the recipient, along with all usable hours accrued, until the earliest of the following events occurs:
(1) All leave balances, including both donated and accrued leave, are exhausted; or
(2) The employee returns to work at their normal work schedule; or (3) The employee's employment terminates.
h. Donations received while a recipient is still utilizing previously donated and related accrued leave time may be used immediately thereafter. Hours donated subsequent to exhausting all donated hours shall be accumulated and utilized along with related accrued leave hours in amounts equal to the recipient's normal bi-weekly work hours.
i. Used donated leave time shall count toward the application of City service and benefits in the same manner as when the employee is on paid vacation leave.
j. Used donated leave time shall be subject to the recipient's normal payroll deductions.
10.6 COURT LEAVE
a. When an employee is absent from work to testify in response to a subpoena issued by a court of competent jurisdiction in a non-work-related matter to which the employee is not a party, or to serve on a jury or to report for jury duty examination, the employee shall be granted pay for those hours which the employee is absent for such reason. The City may require the employee to elect to be on telephone alert and remain on the job until such time as called to testify or serve jury duty. When an employee is required to be on telephone alert, the employee will cooperate with the court or jury commissioner and the City will be responsible to ensure that the employee is available. Pay for work time lost shall be computed at the employee's
31 regular rate of pay at the time of such absence. The employee shall return all witness fees or jury remuneration received, less transportation allowance, to the City.
b. If a swing shift or graveyard shift employee has served in excess of one - half the scheduled shift in court or on jury duty, the employee will notify the supervisor in advance of the start time so they will be excused from the shift.
If the employee is in court or on jury duty less than one-half of the shift, the employee will be required to work.
c. In lieu of the shift after service on court leave, a graveyard shift employee may request to take off the shift prior to court leave, provided that if the employee serves less than one-half of the shift, they will be required to use vacation or other leave accruals to cover the shift.
d. To receive pay for work time lost, an employee must provide the City with a statement signed by an official of the court certifying the employee's service as a witness or juror or appearance in court for such purposes, t he date or dates of attendance, the time released from attendance, and the compensation paid exclusive of any transportation and subsistence allowance.
e. When a non-career employee is regularly scheduled to work and is ordered to report to testify or for jur y duty said employee shall be entitled to court leave benefits in accord with the above-stated procedure.
10.7 PERSONAL LEAVE
a. Full-time career employees who have completed ten (10) full years of service shall be credited with twenty -four (24) hours of personal leave in January of each applicable year . Part-time career employees shall be credited with a prorated amount of time based on their regular schedule. b. Personal leave shall not accumulate from year to year and shall have no cash value. If an employee is unable to use all of the time by the end of the calendar year based on operational need, the department may approve carry-over to the next year. In all other cases, the time shall be forfeited.
10.8 BEREAVEMENT LEAVE
An employee may recei ve up to twenty-four (24) hours of City -paid leave for bereavement based on the death of the employee’s spouse, parent, sibling, child, grandchild or grandparent as defined herein. The employee may use sick leave as authorized by Civil Service Board Rule 16, Sick Leave, for additional time off or to attend to other death, bereavement or funeral needs.
32 10.9 PAID CITY LEAVE
Employee who are employed in a classification represented by the Union on April 12, 2022, shall receive a one-time leave bank contribution of thirty-five (35) hours of Paid City Leave. This Paid City Leave shall not expire, and shall have no cas h value except as follows:
a. Employees receiving Paid City Leave contributions described in Section
10.9 (Paid City Leave) may make an irrevocable election to receive cash payment in lieu of using the leave. Notification of the election to receive this cash payment must be made to the Payroll Division, Department of Finance, in writing by November 30, 2022. Employees making the irrevocable election shall receive the payment on the paycheck representing the first pay period following their election at the hourly rate of pay they are receiving at the time of payment, less ordinary payroll deductions. a.b. Upon separation from City service, employees with a balance of the Paid City Leave described in Section 10.9 (Paid City Leave) shall receive payment for the Paid City Leave balance at the hourly rate of pay they are receiving at the time of the payment, less ordinary payroll deductions.
ARTICLE 11 – SPECIAL ALLOWANCES
11.1 STANDBY ASSIGNMENTS
a. Employees required to be on standby assignment for emergency work shall be paid at the rate of $245.00 per week or the daily pro rata rate in addition to their regular compensation.
b. An employee who has completed their regular shift and has left the premises and is called back to work from their home shall receive a minimum of two (2) hours pay, or actual hours worked, whichever is greater, at the overtime rate of one and one-half (1.5-1/2) times their regular rate of pay. All paid time shall count as time worked for the purposes of calculating overtime with the exception of sick leave.
c. With the exception of sick leave, employees may use any type of authorized leave, including, but not limited to, vacation; CTO; holiday credit; etc., during their standby assignment so long as they remain available for their standby assignment. An employee utilizing sick leave who is unable to work due to a personal illness, shall not receive standby pay for the day(s) out sick.
Employees who fall ill after hours while they are on standby, shall notify the Standby Supervisor who will find a replacement for the day(s) the employee is out sick. The standby assignment may resume when the employee returns to work.
33 d. Employees who are on standby assignment on Christmas Day, New Year's Day, Thanksgiving Day, and July 4, holidays, shall receive twelve (12) hours holiday credit.
e. Employees who are issued a City cell phone, laptop and/or pager are not on standby unless assigned by the appointing authority. f. Standby assignments are an essential function and will be staffed first from a voluntary sign -up list which will include all classifications within Field Services. If there are not enough volunteers to staff standby assignments within a Section of the Field Services Division, all classifications within the Section where there are no t enough volunteers to staff standby assignment(s) shall be assigned on a rotational basis, in accordance with classification seniority, beginning with the Utilities Operations and Maintenance Serviceworker or Utilities Operations and Maintenance Leadworker with the least classification seniority who has passed probation as a Utilities Operations and Maintenance Serviceworker. The rotational standby assignments shall continue until such time as there again are volunteers within the affected Section.
11.2 CALL BACK
When an employee is called to report to work prior to the start of their next regularly scheduled shift, the employee shall be compensated at two (2) hour minimum, or for actual hours worked, whichever is greater, at the overtime rate of one and one- half (1.5-1/2) times their regular rate of pay.
An employee shall only receive the callback minimum for the first callback in 24 - hour period and each subsequent callback shall be compensated in accordance with Article 12 -Workweek/Overtime. Callback pay is not applicable to scheduled overtime or as an extension of an employee’s regular shift.
11.3 TEMPORARY WORK IN A HIGHER CLASSIFICATION
Temporary assignments to higher classifications shall be permitted only in those cases where, in the judgment of the Department Head, or designee, it is necessary to maintain proper and efficient departmental operations. An employee temporarily assigned to a higher classification shall be compensated for the duration of the out-of-classification assignment, by the payment of five percent (5%) above the employee’s base rate of pay, or Step 1 of the hig her classification, whichever is greater, but not to exceed the top step of the higher classification, for the duration of the higher class assignment.
Temporary assignments to a higher classification shall be made from the current eligible list for the h igher classification. If no list is established, the Department Head, or designee, may fill the temporary assignment with an available qualified employee based on: (1) relative experience and capability in performing the
34 required job function, and (2) taking into consideration the relative disruptive effect on the departmental operations and established work schedule.
The City recognizes that temporary work in a higher classification shall not be used as a device for circumventing career civil service positions.
11.4 SHIFT DIFFERENTIAL
a. Employees who work five-eighths (5/8) or more of their regular workshift in the period extending from 6:00 p.m. to 6:00 a.m., shall receive for the entire shift a night-shift differential of five percent (5%) in addition to th eir regular wage. Employees who work less than five -eighths (5/8) of their regular workshift in the period extending from 6:00 p.m. to 6:00 a.m. shall receive for those hours worked (to the nearest one -half hour) within this period, a night-shift differential of five percent (5%) in addition to their regular wage. b. An employee shall not receive night shift premium pay when on vacation or other authorized leave of absence with pay.
11.5 TUITION REIMBURSEMENT
The City agrees to reimburse career employees for the cost of tuition, books, and fees, excluding parking, up to a maximum of $1,500.00 per calendar year pursuant to the City's existing policy for such education reimbursement. This provision shall not apply to employees eligible for an educational incentive program.
In addition, the department may authorize tuition reimbursement for training through other approved sources.
11.6 EMERGENCY RESPONSE
a. Employees may be assigned and/or reassigned for emergency reasons including, but not limited to, storm duty, as declared by the City Manager or designee. During an emergency, the shift change notice as required in Section 12.1(c)(2) shall not apply and employees may be assigned to work either (8), ten (10), or twelve (12) hour shifts. During such assi gnment employees shall receive overtime in accordance with Section 12.1(e) and shift differential in accordance with Section 11.4. Once the emergency has been resolved, the employee shall be returned to the shift the employee worked prior to the emergency being declared.
b. In consideration of the individual employee’s sleep needs, the number of additional hours which an employee may work, and the time off between hours worked shall be established jointly by the supervisor and employee.
The supervisor may determine that an employee is to be released from the shift when, in the judgment of the supervisor, the employee is no longer capable of performing the job safely. Rest periods longer tha n the normal
35 meal period shall not be compensated. An employee’s work hours may be flexed with mutual agreement of the employee and supervisor. c. In consideration of employee safety, if the emergency response is prolonged, the supervisor shall provide appropriate break times and areas, available emergency equipment, reporting re sponsibilities and other necessary support to allow the employee to perform effectively in the emergency.
d. Nothing in this Section shall be construed to limit the management’s right to assign or reassign employees in an emergency.
11.7 BILINGUAL PAY
a. The City may authorize bilingual pay when it is determined to be necessary for the operation. The City shall determine what languages are appropriate for such pay and the number of employees to be certified. To be eligible for bilingual pay the employee must be determ ined to be verbally proficient, and if necessary for the assignment, proficient in the written language. The City will arrange the certification and testing process and authorize the bilingual pay.
b. Bilingual pay shall be at the rate of twenty-dollars ($20.00) bi-weekly for any pay period in which the employee is certified. An employee who is receiving bilingual pay may be required to provide assistance to any City operation.
ARTICLE 12 – WORKWEEK/OVERTIME
12.1 WORKWEEK/OVERTIME
a. Workweek
The normal workweek for employees covered by this Agreement shall be Monday through Friday consisting of forty (40) working hours. The City may establish a workweek schedule consisting of forty (40) hours in increments of four ten (10) hour workdays or fiv e eight (8) hour workdays, or a 9 -80 workweek schedule consisting of four nine (9) hour workdays, four nine (9) hour workdays, and one eight (8) hour workday during an eighty (80) hour bi-weekly period. The City agrees to discuss with the Union thirty (30) days in advance of implementation of the four ten (10) workweek or 9 -80 workweek schedule.
b. Shift Schedules
Shift start time shall be determined by the Department Head, or designee.
Shift changes shall be in accordance with Section 12.1(c)(2).
36 (1) Day shift: shall start work between 7:006:00 a.m. and 8:00 a.m. and shall consist of an eight and one -half (8 .5-1/2) consecutive hour period less thirty (30) minutes for an unpaid meal period. (2) Swing shift: shall start work between 3:302:30 p.m. and 4:30 p.m. and shall consist of an eight and one-half (8.5-1/2) consecutive hour period less thirty (30) minutes for an unpaid meal period. (3) Graveyard shift: shall start work between 12:00 a.m.11:00 p.m. and 1:00 a.m. and shall consist of an eight and one -half (8 .5-1/2) consecutive hour period less thirty (30) minutes for an unpaid meal period.
(4) Employees shall be provided a minimum of a thirty (30) calendar days’ notice when permanently moving from day shift to swing shift or graveyard shift.
(5) These shift schedules do not apply to non-career employees b.c. Shift Assignments
(1) Shift assignments will be made from a voluntary sign-up of qualified employees by classification. If all of the volunteers are qualified, the selection to the shift shall be by greatest classification seniority. If there are not sufficient qualified employees who volunteer, the least senior qualified employee by classification shall be assigned to the shift. The Division Manager or designee shall determine whether an employee is qualified under this paragraph.
(2) Employees shall be given at least five (5) workdays' notice prior to a change in their assigned workdays or shift. The notice requirement shall not apply to emergency assignments , declared by the department head or designee, or changes as a result of absences by other employees. If an employee's workdays or shift are changed without the above notification, they shall be paid the overtime rate for all hours worked on the first day of the new work schedule. A shift change shall not be used to avoid the payment overtime. This paragraph does not apply to non-career employees.
(3) An employee ’s shift assignment shall be defined as the shift the employee’s workweek began on and the employee shall remain on the same shift for five (5) co nsecutive standard work-days, unless the shift is changed in accordance with 12.1(c)(2) . This paragraph does not apply to non-career employees.
37 c.d. Swing and Graveyard Assignments
To be eligible for these shifts:
(1) Employees in the Utilities Operations and Maintenance Serviceworker classification must successfully complete their initial probationary period.
(2) Employees on probation as a Utilities Operations and Maintenance Leadworker can apply for swing shift assignment while on probation only with the approval of the Superintendent or designee. (3) There shall be no rotation of employees assigned to swing shift. (4) Employees shall be provided a minimum of a thirty (30) calendar day notice when moving from the day shift to the swing shift. d.e. Overtime/Compensating Time Off (CTO)
(1) Employees required to work in excess of forty (40) hours in a single workweek, or on a recognized holiday, shall be compensated at one and one-half (1.5-1/2) times their regular rate of pay. All paid time shall count as time worked for the purposes of calculating overtime with the exception of sick leave.
(2) Overtime compensation shall be paid by cash payment or with CTO as determined by the appointing authority or designee. The scheduling of CTO must be approved in advance by the appointing authority or designee.
(3) Employees may accrue up to one hundred and twenty (120) hours of CTO. In the event of an emergency declared by the City Manager, the one hundred and twenty (120) hour maximum may be extended up t o forty (40) hours. The City may cash out those CTO hours accumulated in excess of eighty (80) hours at any time provided that the use of such time off has not been previously approved. e.f. Lunch Break Overtime
When an employee is assigned by their supervisor to remain on duty through their lunch break they shall be compensated at the rate of one and one-half (1.5-1/2) times the regular rate of pay providing the employee is required to work in excess of a normal workday. A lunch period is not work time if an employee is completely free from duties during the lunch break.
38 12.2 PREMIUM PAY CALCULATION
The annual hourly factor used to calculate the hourly rate for premium pay will be 2,080 hours. This hourly rate is to be used to determine the following premium pay benefits:
Crane/Backhoe Pay
Overtime Pay
Out-of-Classification Pay
Sick Leave Incentive Payouts
Vacation Sell-Back
Night-Shift Premium Pay
Night-Shift Premium Overtime Pay
Night-Shift Premium Crane/Backhoe Pay
Night-Shift Premium Out-of-Class Pay
12.3 VOLUNTARY WORK FURLOUGH PROGRAM
Pursuant to the Furlough/Reduced Work Week Policy, the City may establish for full-time career employees a voluntary work furlough/reduced work week consisting of a full day of unpaid leave on a variable schedule or a work schedule which is modified on a regular fixed basis to less than forty (40) hours per week.
Employees shall apply for participation in the program pursuant to the conditions set forth in the rules and procedures governing this citywide program.
ARTICLE 13 – SAFETY SHOES, SAFETY GLASSES, AND UNIFORMS
13.1 SAFETY SHOES
a. Where the City requires that safety shoes be worn by employees as a condition of employment, the City shall reimburse said employees for the cost of an acceptable safety shoe up to a maximum of $200.00 per pair, or up to a maximum of $ 250.00 per pair if special order is required, and normally no more than two (2) pair per fiscal year. When needed , employees may purchase and request to be reimbursed for two (2) pairs of safety shoes at the same time. To be eligible for this reimbursement, the employee must obtain prior authorization from their superintendent before purchasing safety shoes and must submit the receipt to the superintendent to verify the cost and substantiate the reimbursement.
b. The City maintains the right to specify the type of required safety shoe. c. During the term of this Agreement, the City shall have the right to establish and enter into a contract with a safety shoe vendor to provide safety shoes to employees. Once the vendor has been established, the City shall eliminate the reimbursement as required by this Section.
39 13.2 SAFETY GLASSES
a. It shall be mandatory for employees to wear safety glasses where such glasses are required to be worn by the City. Employees who wear prescription glasses shall be required to wear protective eyewear supplied by th e City or prescription safety glasses. The City shall provide non - prescription safety glasses for employees.
b. Employees are free to purchase non -prescription or prescription safety glasses from any source the employee chooses. The City will reimburse the employee for the purchase of prescription safety glasses up to a maximum cost of $150.00 per pair of glasses.
c. To be eligible for the above reimbursement, the employee must obtain prior authorization from their supervisor before purchasing the required safet y glasses, and must submit the receipt to the supervisor to verify the cost and substantiate the reimbursement. The City maintains the right to specify the standards for non -prescription safety glasses. Further, prescription safety glasses shall conform in all respects to the U.S.A. Safety Standards for Head, Eye and Respiratory Protection, and the prescription shall not be more than twenty-four (24) months old.
d. The cost of any eye examination and special or cosmetic frames shall be paid by the employee.
13.3 DAMAGE TO PRESCRIPTION SAFETY GLASSES
a. The City agrees to repair or replace prescription safety glasses damaged or destroyed while the employee is actively at work provided that the employee furnishes satisfactory proof to the City of such loss.
b. The pre scription shall not be more than twenty -four (24) months old to qualify for reimbursement under the Article. All costs to update the prescription shall be borne by the employee.
13.4 SAFETY JACKETS
a. The City will provide one (1) ANSI Class 2 “Thinline” safe ty jacket for each employee.
b. Employees shall be responsible for the laundry, maintenance, and repair of such jacket. Replacement of unserviceable jackets shall be the responsibility of the City.
40 13.5 UNIFORMS
a. All employees covered by this Agreement and required by the City to wear a uniform shall have a clean uniform provided five days a week (5 -5-1), at no cost to the employee.
b. The value of the uniforms provided by the City shall be reported as compensation at the rate of five dollars ($5. 00) bi -weekly to the Public Employees Retirement System (PERS).
c. All employees who are provided with a uniform shall meet Department dress and grooming standards and adhere to the uniform policy of the division and/or Department.
ARTICLE 14 – LAYOFF
14.1 PURPOSE
This Article provides the procedure to be followed when an employee is to be displaced/laid off from their position.
14.2 DEFINITIONS
a. Layoff: A layoff shall be defined as the dismissal or displacement of at least one employee due to lack of work or lack of budgeted funds. b. Seniority:
(1) Classification Seniority: Classification seniority shall be defined as the effective date of probationary appointment to the employee's present job classification including any time spent in a higher job classification. For classifications which have flexible staffing as defined in the Civil Service Board Rules and Regulations and provided for in the classification specifications, classification seniority shall be defined as the effective date of probationary appointment to the lowest classification in the classification series. (2) Unit Seniority: Unit seniority shall be defined as the effective date of probationary appointment to the employee's first full -time career position in a job classification contained within the Water and Sewer Representation Unit.
(3) City Service Seniority: City service seniority shall be defined as the effective date of probationary appointment to the employee's first permanent career position, or as the effective date of appointment to the employee’s first full -time position (or positions) which
41 immediately preceded an appointment to a permanent career position, whichever is greater.
For a part-time career employee, City seniority shall be prorated. (3)(4) Hire Date Seniority : Hire date seniority s hall be defined as the employee's first date of hire to any position with the City. (4)(5) Termination of Seniority: Termination of classification seniority, unit seniority, and City service seniority shall occur upon:
(a) Resignation.
(b) Discharge.
(c) Retirement.
(d) Layoff in excess of five (5) consecutive years out of the City service.
(e) Failure to comply, report, or respond to a recall notice within seventeen (17) calendar days from the date of postmark on the recall notice.
c. Downgrade: A downgrade shall be defined as a change in job classification within a regression ladder to which the top rate of pay is the same or less than the top rate of pay of the employee's present classification, due to a layoff. The regression ladder for the Water and Sewer Unit is set forth below:
(1) Utilities Operations and Maintenance Leadworker
Utilities Operations and Maintenance Serviceworker
Utilities Field Services Serviceworker (Apprentice)
(2) Water Cross-Connection Control Specialist
Utilities Operations and Maintenance Leadworker
Assistant Water Cross-Connection Control Specialist
Utilities Operations and Maintenance Serviceworker
(3) Utilities Operations and Maintenance Leadworker
Utilities Locater
Utilities Operations and Maintenance Serviceworker
d. Permanent Status : For th e purposes of this layoff procedure permanent status is attained in a job classification when an employee has successfully completed the probationary period in that job classification.
42 14.3 PROCEDURE
a. Within each job classification in each department in which a layoff occurs, employees shall be laid off in the order of their classification seniority, beginning with the employee with the least classification seniority. b. Any probationary employee who is affected by a layoff or displaced by a downgrading employee shall return to the last job classification in which the employee holds permanent status. If the employee does not hold permanent status in another job classification, they shall be laid off; the name of such employee may be restored to an eligible list in accordance with applicable Civil Service Rules. If the employee does hold permanent status in another job classification, they shall then be treated as a permanent employee in that job classification with respect to any layoff in that job classification.
c. Any permanent employee who is to be laid off or displaced shall have the right to downgrade, in descending order, to job classifications within their regression ladder, provided that the employee can displace an employee in the lower classification. If there are any probationary employees in the lower job classification, the probationary employee with the least Unit seniority shall be displaced first. If there are no probationary employees in the lower job classification, the permanent employee with the least Unit seniority shall be displaced, provided that the downgrading employee has greater Unit seniority. If the permanent employee is unable to downgrade to any job classification within their regression ladder, such employee shall be laid off. d. An employee may accept a layoff in lieu of a downgrade under Section
14.3(c) of this Article, by written notification to Labor Relations within 72 hours of receiving notice of layoff. Where the employee accepts a layoff in lieu of a downgrade, said employee shall forfeit all recall rights except to a vacancy within the same classification from which the employee was laid off.
e. If two (2) or more employees have an equal amount of classification seniority, the senior employee shall be determined on the basis of greater Unit seniority. If two (2) or more employees have an equal amount of Unit seniority, the senior employee shall be determined on the basis of greater City service seniority. If two (2) or more employees have an equal amount of City service seniority, the senior employee shall be determined on the basis of greater hire date seniority , or in the event of a tie , the senior employee shall be determined on the basis of highest drawn random number.
43 14.4 NOTICE OF LAYOFF
In the event of layoff, the City shall send by certified mail, a notice to all affected employee(s). Such notice shall be postmarked at least seventeen (17) calendar days in advance of the effective date of layoff. Such layoff notice shall be mailed to the employee's address currently printed on the employee's paycheck, and shall be deemed appropriate notice. The employee(s) who is on a paid or unpaid leave shall be affected by the layoff in accordance with the provi sions of this Article in the same manner as all other employees.
14.5 SALARY IN EVENT OF DOWNGRADE
a. An employee who is downgraded through a regression ladder pursuant to this Article shall be paid the top step rate of the lower job classification.
Upon subsequent recall through a regression ladder, the employee shall be restored to their original pay rate step in the classification in which permanent status is held. The anniversary date for such recalled employee for future in -grade salary adjustments shall be the date of recall to the permanent job classification.
b. Salary as referred to in this Article shall be the monthly salary range and respective salary step for the affected classification as identified in the current salary schedule.
14.6 FRINGE BENEFITS
a. Employees laid off shall be paid sick leave, vacation, holiday accrual, longevity, and similar benefits per applicable ordinances and rules.
Employees being recalled who received a sick leave payoff at the time of layoff, shall have the uncompensated port ion of their sick leave balance restored; provided, however, that only those sick leave hours accrued after recall shall be applied to sick leave payoff related to a subsequent termination.
b. Employees laid off who are enrolled in City insurance programs may continue elected coverage for a period up to six (6) months or the period of time permitted by Consolidated Omnibus Budget Reconciliation Act (COBRA), whichever is greater, by advanced personal remittance for each month's total premium for the cost of such coverage, at the time of layoff. c. Assistance with this insurance option, unemployment benefits, and the availability of retirement benefits or refunds as governed by the City Charter will be provided by the Benefits Division, Department of Human Resources, at the request of the laid off employees.
44 14.7 RECALL
a. When a vacancy occurs in a job classification, the laid off or downgraded employee(s) eligible to return to that job classification shall be recalled in the inverse order of layoff. When a recall list exists and an employee is on a reinstatement list due to a medical leave of absence, such employee will be merged with employees on the established layoff eligibility list based on seniority. Permanent employees who were laid off or downgraded are eligible to return to the job classification in which permanent status is held within their regression ladder, or to lower classifications within the same regression ladder, but shall have no recall rights to any job classification in which provisional status was held at the time of layoff or downgrade.
Permanent employees who held probationary status in another job classification on the date of layoff shall be eligible to return to the job classification in which probationary status was held for a period of one year from the date of layoff; but upon such return must serve the complete probationary period for such job classification.
b. Employees shall be entitled to recall rights for a period of five (5) consecutive years from the effective date of layoff or downgrade. The effective date of layoff shall be the employee's last day of work. The effective date of downgrade shall be the employee's last day of work in the classification from which they are downgraded. An employee who has downgraded and has not b een recalled to the classification where permanent status is held within the five (5) year period shall serve a probationary period in any job classification to which the employee is recalled after the five (5) year period. If the employee fails the probationary period, they shall gain permanent status for purposes of layoff in the classification immediately preceding the serving of the probationary period. c. When a vacancy exists and employees are to be recalled, notice of the opening(s) shall be sent to the mailing address as shown on the employee's last paycheck unless a more recent address has been furnished by the laid- off/ downgraded employee. To expedite recall, more than one employee may be notified of an opening. This recall notice shall be by certifi ed mail and the employee shall have seventeen (17) calendar days to report to work from the date of postmark on the recall notice. If said employee fails to report to work within seventeen (17) calendar days, they will lose all recall rights.
An employee who has been laid off shall be required to meet the physical and other minimum qualifications of the classification to which they are recalled. Any additional qualifications established during said employee's layoff shall be waived with regard to an employe e holding recall rights to that job classification except as required by law. An employee who accepts recall shall receive all seniority to which they are entitled under Section
14.2(b)(2) of this Article.
45 d. If limited -term/seasonal vacancies occur in a job classification while permanent employees are laid off or downgraded, the City shall utilize the existing recall list for that job classification to fill such limited-term/seasonal vacancies; provided if an employee either accepts or refuses recall to a limited-term/seasonal vacancy it shall have no effect on said recall rights to a permanent vacancy. If all employees refuse recall to a limited - term/seasonal vacancy, the City shall have the right to fill said limited - term/seasonal vacancies in accordance wit h applicable rules. Further, the City agrees that subsidized employees (CETA, etc.) cannot work in a job classification so long as any employee has recall rights to that job classification; nor shall any limited -term/seasonal employees be hired at other than the entry-level position while a permanent employee is laid off or downgraded from that job classification.
14.8 ALTERNATIVE LAYOFF REOPENER
a. The City and the Union agree that discrimination in employment due to race or sex is a subject of major mutual concern.
b. The parties will study possible different layoff procedures as a substitute for the seniority system set forth in this Agreement. The parties will make a good faith effort to study alternative layoff procedures as possible and feasible corrections to any adverse impact a proposed layoff would have on minorities and women employees in the Unit.
c. The parties may reopen this Agreement for the purpose of negotiating a change to the seniority system. Either party may refuse to reopen this Agreement if the other party requests to reopen. Furthermore, if both parties agree to reopen but fail to reach agreement, the present layoff procedure shall continue in full force and effect.
ARTICLE 15 – TRANSPORTATION
15.1 TRANSPORTATION
a. Sacramento Regional Transit District (SRTD)
Full-time career employees who utilize the Sacramento Regional Transit District (SRTD) for home -to-work transportation are eligible for an eighty percent (80%) price discount on an SRTD monthly pass. Part-time career employees shall be eligible for a fifty percent (50%) price discount. The employee must notify the Revenue Division on or before the fifth day of the month to obtain the monthly pass discount for that month.
46 b. Other Bus Transportation
Eligible full-time career employees as described above, who regularly utilize other bus or mass transportation services regulated by the Public Utilities Commission (i.e. buses, vanpools, rail) for home -to-work commuting are eligible for up to eighty percent (80%) of the cost of the mo nthly pass.
Eligible part-time employees, as described above, shall be eligible for a fifty percent (50%) monthly reimbursement. The employee must present the required proof of purchase to the Revenue Division by the fifth day of the month to obtain reimbu rsement. The amount of monthly reimbursement shall not exceed $120.00.
15.2 DRIVER LICENSE REQUIREMENTS
a. As a condition of continued employment, each employee hired prior to July 13, 1991, shall possess a valid commercial California driver license and endorsements as follows:
Classification
Required
License Endorsements
Utilities Operations and Maintenance
Leadworker
B(1)(2):MSA;
A(1)(2):MSA
Tank Vehicle*
Utilities Operations and Maintenance
Serviceworker
B(1)(2):MSA;
A(1)(2):MSA
Tank Vehicle*
*Mandatory for some assignments
(1) License must not have an air brake restriction
(2) License must not have an automatic transmission restriction b. Employees appointed on or after July 13, 1991, shall be required, as a condition of continued employment, to possess a Class "B" license and endorsements, and in some assignments a Class "A" license and endorsements.
c. If there are insufficient numbers of employees who possess the required commercial license and/or endorsements when the commercial license and/or endorsements are mandatory for some assignments only, then the commercial license and/or endorsements shall be mandated as necessary for the designated assignments.
d. The City shall attempt to make reasonable accommodation for an employee who is unable to qualify for the required commercial license for medical reasons, but is able to maintain a Class "C" license.
47 e. The current driver license requirements for all classifications not identified herein shall continue without change.
ARTICLE 16 – MISCELLANEOUS
16.1 SELECTION OF VACANCIES
a. When a permanent vacancy occurs which is not due to a lateral classification reassignment, a notice of such vacancy shall be posted on the employee bulletin board at least two (2) weeks before the vacancy is filled.
Employees holding permanent status in that classification in which the vacancy arises may request to be reassigned to such vacancy. The Department Head shall give first consideration to those employees making such requests before considering any other persons for the vacancy. If more than one qualified employee requests such vacancy, the assignment shall be based on (1) relati ve experience and capability in performing the required job function, and (2) relative disruptive effects on the departmental operations and established work schedule. Other considerations may be the employee’s performance, attendance, seniority and disciplinary history. b. The City shall reassign or prevent the assignment of employees where there is or would be an immediate supervisory/ subordinate relationship and the employees have a potential employment conflict of interest due to a parental, spousal or sibling relationship.
16.2 NEW OR REVISED JOB CLASSIFICATION
a. It is recognized that the establishment of new or revised job classifications within the Unit covered by this Agreement may be warranted because of changes in job content or services offered by the City. Under such circumstances, the City shall prepare and submit to the Union the proposed descriptions and proposed appropriate rate ranges for such job classifications as will have been determined to be within the Unit covered by this Agreement not less than fifteen (15) days prior to submission of the job classification to the Civil Service Board. Upon request of the Union, the fifteen (15) day period will be extended by an additional ten (10) days. b. The Union shall have the right to file an appeal t o the Civil Service Board regarding job classification.
16.3 NEW EMPLOYEE ORIENTATION
Unless otherwise agreed in advance, Union Business Representatives, or their designees, shall be provided to fifteen (15) minutes to attend the City’s regularly scheduled new-employee orientations so that they may provide information about the Union and labor agreement.
48 The new-employee orientation schedule, and the reserved fifteen (15) minutes of time for the Union’s representative(s) to attend, shall be established by the City.
The City shall make a reasonable effort to provide the Union with at least forty - eight (48) hours’ notice of changes to the regular schedule.
16.4 NEW EMPLOYEE INFORMATION
At least every thirty (30) days, the City shall provide the Union with a l ist of employees who are employed in classification represented by the bargaining unit.
To the extent it is known, information shall include: name; classification date; job title; department; work , work, home, and personal cellular phone numbers; personal email address; and the home address of each employee.
16.5 TRIAL PERIOD
a. An employee or a former employee appointed to a career classification as a non-career employee shall serve a trial period. A former employee is a person who was previously emp loyed with the City but terminated such employment for any reason including the expiration of a limited -term appointment.
b. The trial period shall be a six (6) month period beginning with the first day the employee reports to work or until the employee has worked one thousand forty (+1,040) straight-time hours, whichever occurs last. c. A non-career employee may be released from their position at the discretion of the appointing authority at any time during the trial period without right of appeal to the Civil Service Board. Such release shall be confirmed in writing. d. This provision shall not be used to circumvent the civil service system in respect to the City's testing practices.
16.6 NO STRIKE OR LOCKOUT
For the duration of this Agreement, the Union and its me mbers agree that it shall not call, sanction or engage in any strike, slowdown, suspension or stoppage of work or other concerted activity and the City agrees that it shall not cause or engage in any lockout.
16.7 SEPARABILITY
In the event that any provisi on of this Agreement shall at any time be declared invalid by any court of competent jurisdiction or by governmental regulations or decree, such decision shall not invalidate the entire Agreement, it being the expressed intention of the parties hereto that all other provisions not declared invalid shall remain in full force and effect.
49 16.8 LETTERS OF REPRIMAND
a. A letter of reprimand shall not be appealable to the Civil Service Board, except the employee may have an administrative review of the reprimand by submitting a request in writing within seven (7) calendar days to the Director of Human Resources Manager of Labor Relations . The Director Manager or designee will schedule a private meeting within seven (7) calendar days of receipt of the written request to hear the employee's response. A final written decision will be rendered by the Director Manager or designee within seven (7) calendar days of the meeting. This Section shall not be subject to the Grievance Procedure.
b. A letter of reprimand issued after October 28, 1995, will be withdrawn from an employee's official personnel file two (2) years from the date of issue provided there has not been additional formal discipline imposed during the two-year period.
c. A letter of reprimand issued prior to October 28, 1995, may be pulled at the request of the employee provided there was no additional formal discipline imposed within five (5) years from the date of issue.
d. Documented counselings will be withdrawn from an employee’s department file eighteen (18) months from the date o fd issue provided there has not been formal discipline imposed during the eighteen -month period. Once removed, the documented counseling may not be used to enhance the subsequent discipline, but may be used to demons trate that the employee is aware of the issue and/or for impeachment purposes.
16.9 WITHDRAWAL OF DISCIPLINARY APPEAL
The employee or union may withdraw an appeal at any time after it has been filed and before the Civil Service Board has determined the matter. An appeal shall be deemed withdrawn if the employee fails to respond within thirty (30) calendar days to a written request by the City to schedule a hearing or otherwise participate in the appeal process. The written request shall be certified and sen t to the employee’s mailing address as shown in the City’s payroll system.
An employee who resigns or retires from City service with an outstanding disciplinary appeal is deemed to have withdrawn the appeal and waived any right to pursue the appeal.
16.10 REQUIRED LICENSES AND CERTIFICATIONS
Where the City requires that employees maintain licenses and/or certifications, the Department Head or designee may consider, on a classification -by-classification basis, reimbursing employees for costs associated with the renewal of such licenses and/or certifications. This Section shall not apply to driver licenses.
50 16.11 EMPLOYEE PERFORMANCE EVALUATIONS
a. Each City department shall have the right to conduct employee performance evaluations on a department-wide basis for career and/or non -career employees at the discretion of the appointing authority. b. An employee in a classification requiring a twelve (12) month probationary period shall receive no less than four (4) performance evaluations, at reasonable intervals, during the probationary period.
c. A career employee who disagrees with a performance evaluation may within ten (10) workdays from the date of the performance counseling:
(1) Write a rebuttal statement for attachment to the performance evaluation form; and
(2) Informally appeal to the supervisor of the reviewer, but in no case higher than the Department Head.
d. Appeals on employee performance counseling are not subject to the grievance procedure.
e. The performance evaluation shall be maintained in the personnel files of the employee's Department for three (3) years from the date of the evaluation was issued. Thereafter, it shall be removed and returned to the employee.
16.12 UTILITIES OPERATIONS AND MAINTENANCE SPECIALIST CLASSIFICATION a. Effective January 6, 2018, the Utilities Operations and Maintenance Specialist (Specialist) classification will be abolished and the employees holding the Specialist classification will be reallocated to Utilities Operations and Maintenance Serviceworkers (Serviceworker). The Serviceworker job specification will be updated to incorporate appropriate duties. The employees in the Specialist classification shall be Y-rated in accordance with the Civil Service Board Rule 3.5(a).
b. Effective December 8, 2018, Human Resources will manually increase the salaries of employees who are Y-rated as a result of 16.12(a) , to account for the salary increase provided in Article 6.2(c).
16.13 PAYROLL ERRORS
a. In the event an error has been made in the payment of an employee's salary, overtime payment or leave accruals, balances or usages, the City shall, for purposes of future compensation, adjust such compensation to the correct amount, giving written notice to the employee.
51 b. In the event an employ ee received an overpayment in wages, reimbursement to the City shall be accomplished by:
(1) Lump sum payment by the employee;
(2) A one-time deduction from usable vacation, CTO, or holiday credit balances equivalent to the overpayment at the employee's current hourly rate;
(3) A repayment schedule through payroll deduction; and/or (4) Other means, as may be mutually agreed between the parties.
Repayment schedules shall equal five percent (5%) of the overpayment or one hundred and fifty dollars ($150.00) per pay period, whichever is greater, up to three thousand dollars ($3 ,000.00). An overpayment of greater than three thousand dollars ($3 ,000.00) shall automatically invoke a hardship review. In addition, employees may request a hardship review. Repayment amounts that equal less than one hundred and fifty dollars ($150 .00) shall be collected in one payment. No repayment schedule shall exceed fifty-two (52) pay periods in duration, except that if the employee does not agree to a voluntary repayment schedule, the overpayment collection shall not exceed twenty-six (26) pay periods.
c. No action shall be taken to enforce repayment of an overpayment, or to correct an underpayment, unless action is taken within two (2) years from the ending date of the pay period in which the error is discovered. "Action is taken" as used in this Section shall mean written notice to the employee in the case of an overpayment, or written or oral notice to the City in the case of an underpayment error.
16.14 PERS RETIREMENT PLAN
a. Member Contribution to PERS Retirement Plan – Classic Members (1) Classic members, as defined by PERS, shall qualify for the 2% at 55 benefit formula and retirement shall be based upon the highest twelve (12) consecutive months of compensation.
(2) All classic members sh all pay eight percent (8%) of salary to the PERS retirement plan. The employee shall pay the seven percent (7%) employee contribution and an additional one percent (1%) contribution through PERS cost -share. The CalPERS cost share amendment was completed on July 11, 2015.
(3) The City agrees to withhold the above contributions on a pre -tax basis to the extent allowable under State and federal law.
52 b. Member Contribution to PERS Retirement Plan – New Members “New members” as defined by Public Employees’ Pension Reform Act (PEPRA) shall be members in the PERS on terms consistent with the PEPRA. New members shall qualify for the 2% at 62 benefit formula, shall contribute fifty percent (50%) of the total normal cost as required by PEPRA, and retirement shall be based upon the highest thirty -six (36) consecutive months of compensation.
c. Effective November 15, 2014, the Sacramento City Employees Retirement System one hundred dollars ($100.00) monthly add-on shall be eliminated.
16.15 MODIFIED/ALTERNATIVE DUTY POLICY
The City’s Modified/Alternative Duty Policy is applicable to employees who have been injured on-the-job.
16.16 PROBATIONARY PERIOD
a. All bargaining unit employees hired on or after November 4, 2000, shall serve an initial probationary period of one year.
b. An employee serving a probationary period shall receive a minimum of four (4) written performance appraisals, based on evaluations conducted at six (6), eight (8), ten (10) and twelve (12) months of service. Evaluation shall be completed using a standardized evaluation form prescribed by the appointing authority.
c. The necessity for a written performance appraisal shall be eliminated if, at any point during the one-year probationary period, the appointing authority releases the employee during probation.
d. A probationary employee may be released from their position at the discretion of the appointing authority at any time during the one-year probationary period without right of appeal. Such release shall be confirmed in writing.
16.17 USE OF VOLUNTEERS
Except as limited by law, the City shall retain the right to use volunteers and others without compensation to perform services at the discretion of the City.
16.18 ZONAR OR OTHER GLOBAL POSITIONING SYSTEMS (GPS) & SAFETY
STICKERS
Zonar and other GPS devices will be used for purposes of improving departmental efficiencies to include, but not limited to, preserving City resources, preventing idle
53 time, and employees being out of their assigned work areas. Zonar or GPS data shall not be used by the City as the only factor in gathering data for purposes of discipline. However, the data may be used to substantiate public complaints, support findings or confirm work performance issues for purposes of discipline.
The City may place one “safety sticker” on City vehicles which reads “How’s My Driving? Dial 311.” Safety stickers shall not exceed 200 square inches and will not be placed in an area which obscures the driver’s safe operation of the vehicle.
16.19 DEFERRED COMPENSATION PLAN
Career employees may participate in the City’s Deferred Compensation 457 Plan, to the extent provided by law.
Each participant in the Plan shall contribute an administrative fee of one dollar and fifty cents ($1.50) per month from their plan balance to the Plan’s administrative allowance account. Funds accumulated by the administrative fee will be utilized as prescribed in the Defined Contribution Plans Committee’s Fee and Expense Policy.
16.1920 TERM
a. This Agreement shall remain in full force and effect from December 10, 2019April 12, 2022, to and including June18, 2021June 30, 2023. b. The provisions of this Agreement shall be effective on the effective date stated above except as otherwise specifically provided. c. The Letters of Understanding at Exhibit A is are hereby incorporated and shall remain in effect during the term of this Agreement.
54 DATED: April 12, 2022
PLUMBERS AND PIPEFITTERS,
LOCAL #447
CITY OF SACRAMENTO
Todd Schiavo
Business Manager
Shelley Banks-Robinson
Director of Human Resources
Bob Taylor
Business Agent/Chief Negotiator
Aaron Donato
Labor Relations Manager
Tom Aten
Business Agent
Christen Snyder
Chief Negotiator
Dave Sorenson
Negotiations Committee Member
Leslie Wisniewski
Negotiations Team Member
Isaac Garcia
Negotiations Committee Member
Pravani Vandeyar
Negotiations Team Member
Dave Garrett
Negotiations Committee Member
Approved as to form:
Brett M. Witter
Assistant City Attorney
55 Exhibit A – Continuing Letters of Understanding
56
57
58
59
60
and
Western Council of Engineers
Labor Agreement
Covering All Employees In The Engineering Unit
2019-20212022-2023
i
TABLE OF CONTENTS
Section Page
PREAMBLE .................................................................................................................................. 1 ARTICLE 1 – RECOGNITION ...................................................................................................... 1
1.1 RECOGNITION ............................................................................................................................. 1 ARTICLE 2 – ENTIRE AGREEMENT ........................................................................................... 2
2.1 ENTIRE AGREEMENT ................................................................................................................. 2 ARTICLE 3 – CITY RIGHTS ......................................................................................................... 2
3.1 CITY RIGHTS ............................................................................................................................... 2 ARTICLE 4 – WCE RIGHTS ......................................................................................................... 2
4.1 WCE REPRESENTATION ........................................................................................................... 2
4.2 PAYROLL DEDUCTIONS ............................................................................................................ 3 ARTICLE 5 – GRIEVANCE PROCEDURE ................................................................................... 5
5.1 PURPOSE .................................................................................................................................... 5
5.2 DEFINITIONS ............................................................................................................................... 5
5.3 EMPLOYEE RIGHTS ................................................................................................................... 5
5.4 STEP ONE .................................................................................................................................... 5
5.5 STEP TWO ................................................................................................................................... 6
5.6 STEP THREE ............................................................................................................................... 6
5.7 ARBITRATION .............................................................................................................................. 6
5.8 WITNESSES ................................................................................................................................. 7 ARTICLE 6 – SALARY ADJUSTMENTS ...................................................................................... 7
6.1 SALARY RANGE .......................................................................................................................... 7
6.2 SALARIES .................................................................................................................................... 8
6.3 PROFESSIONAL ACHIEVEMENT PROGRAM ........................................................................... 8
6.4 CASP CERTIFICATION PAY ....................................................................................................... 9 ARTICLE 7 – SALARY ADMINISTRATION ................................................................................ 10
7.1 ORIGINAL APPOINTMENT COMPENSATION RATE ............................................................... 10
7.2 ADVANCEMENT IN RATE OF COMPENSATION ..................................................................... 10
7.3 EFFECT OF CLASSIFICATION CHANGE ON RATE OF COMPENSATION ........................... 12
7.4 EFFECT OF CHANGE OF SALARY RANGE UPON COMPENSATION .................................. 12
7.5 RATE OF COMPENSATION UPON RETURN TO CITY SERVICE .......................................... 12
7.6 RATES HIGHER THAN TOP STEP (Y-RATE) .......................................................................... 13
7.7 LONGEVITY PAY ....................................................................................................................... 13
7.8 SALARY CONTINUATION FOR ABSENCES OF LESS THAN ONE WORK DAY ................... 13
7.9 SECTION 401(A) MONEY PURCHASE PLAN .......................................................................... 14 ARTICLE 8 – HEALTH AND WELFARE ..................................................................................... 14
8.1 LIFE INSURANCE ...................................................................................................................... 14
8.2 CONTRIBUTION TO FULL-TIME AND PART-TIME CAREER EMPLOYEES .......................... 14
8.3 CONTRIBUTION TO NON-CAREER EMPLOYEES .................................................................. 15
8.4 AMOUNT OF CONTRIBUTION .................................................................................................. 16
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8.5 COVERED DEPENDENTS ........................................................................................................ 17
8.6 CASH-BACK LIMITS .................................................................................................................. 18
8.7 FLEXIBLE SPENDING ACCOUNTS .......................................................................................... 18
8.8 RETIREE HEALTH SAVINGS ACCOUNT ................................................................................. 18
8.9 RETIREES OR SURVIVOR DEPENDENTS BENEFITS ........................................................... 19
8.10 LONG-TERM DISABILITY .......................................................................................................... 22
8.11 STATE DISABILITY INSURANCE (SDI) .................................................................................... 22 ARTICLE 9 – WORKDAY, WORKWEEK, OVERTIME ............................................................... 22
9.1 WORKDAY, WORKWEEK ......................................................................................................... 22
9.2 OVERTIME/COMPENSATING TIME OFF (CTO) ...................................................................... 23
9.3 VOLUNTARY WORK FURLOUGH PROGRAM ......................................................................... 23 ARTICLE 10 – PROFESSIONAL DEVELOPMENT .................................................................... 23
10.1 CONFERENCES AND SEMINARS ............................................................................................ 23
10.2 PROFESSIONAL ENRICHMENT ............................................................................................... 24
10.3 TUITION REIMBURSEMENT ..................................................................................................... 24 ARTICLE 11 – SPECIAL ALLOWANCES ................................................................................... 24
11.1 STANDBY ................................................................................................................................... 24
11.2 TEMPORARY WORK IN HIGHER CLASSIFICATION .............................................................. 25
11.3 NIGHT-SHIFT PREMIUM PAY ................................................................................................... 25
11.4 REQUIRED LICENSES .............................................................................................................. 25
11.5 BILINGUAL PAY ......................................................................................................................... 26
11.6 TECHNOLOGY ALLOWANCE ................................................................................................... 26 ARTICLE 12 – LEAVES .............................................................................................................. 27
12.1 HOLIDAYS .................................................................................................................................. 27
12.2 VACATION .................................................................................................................................. 29
12.3 SICK LEAVE ............................................................................................................................... 30
12.4 PARENTAL LEAVE .................................................................................................................... 33
12.5 CATASTROPHIC LEAVE PLAN ................................................................................................. 33
12.6 PERSONAL LEAVE .................................................................................................................... 33
12.7 BEREAVEMENT LEAVE ............................................................................................................ 34
12.8 PROBATIONARY PAID LEAVE ................................................................................................. 34
12.9 PAID CITY LEAVE ...................................................................................................................... 34 ARTICLE 13 – COURT DUTY .................................................................................................... 35
13.1 COURT DUTY ............................................................................................................................ 35 ARTICLE 14 – LAYOFF .............................................................................................................. 35
14.1 PURPOSE .................................................................................................................................. 35
14.2 DEFINITIONS ............................................................................................................................. 35
14.3 PROCEDURE ............................................................................................................................. 38
14.4 FRINGE BENEFITS .................................................................................................................... 39
14.5 RECALL ...................................................................................................................................... 40
14.6 GENERAL ................................................................................................................................... 41 ARTICLE 15 – SAFETY EQUIPMENT REIMBURSEMENT ....................................................... 41
15.1 CAL-OSHA APPROVED SAFETY FOOTWEAR ....................................................................... 41
15.2 SAFETY GLASSES .................................................................................................................... 41
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ARTICLE 16 – DISCIPLINE ........................................................................................................ 42
16.1 LETTER OF REPRIMAND ......................................................................................................... 42
16.2 IN-LIEU DISCIPLINE .................................................................................................................. 42
16.3 WITHDRAWAL OF APPEAL ...................................................................................................... 42
16.4 SUSPENSIONS AND PAY REDUCTIONS ................................................................................ 42 ARTICLE 17 – MISCELLANEOUS ............................................................................................. 43
17.1 NEW OR REVISED JOB CLASSIFICATIONS ........................................................................... 43
17.2 PROHIBITION OF STRIKES ...................................................................................................... 43
17.3 SAVINGS CLAUSE..................................................................................................................... 43
17.4 REGIONAL TRANSIT MONTHLY PASS.................................................................................... 43
17.5 DISCOUNTED PARKING RATES .............................................................................................. 44
17.6 PROBATIONARY PERIOD ........................................................................................................ 44
17.7 TRIAL PERIOD ........................................................................................................................... 45
17.8 PAYROLL ERRORS ................................................................................................................... 45
17.9 NON-DISCRIMINATION ............................................................................................................. 46
17.10 PERS RETIREMENT PLAN ....................................................................................................... 46
17.11 TELECOMMUTING PROGRAM ................................................................................................. 47
17.12 MODIFIED/ALTERNATIVE DUTY POLICY ............................................................................... 47
17.13 LIMITED-TERM APPOINTMENTS ............................................................................................. 47
17.14 DEFERRED COMPENSATION PLAN ....................................................................................... 47
17.15 TERM .......................................................................................................................................... 48 Exhibit A – Continuing Letter of Understanding .......................................................................... 50 PREAMBLE .................................................................................................................................. 1 ARTICLE 1 – RECOGNITION ...................................................................................................... 1
1.1 RECOGNITION ............................................................................................................................. 1 ARTICLE 2 – ENTIRE AGREEMENT ........................................................................................... 2
2.1 ENTIRE AGREEMENT ................................................................................................................. 2 ARTICLE 3 – CITY RIGHTS ......................................................................................................... 2
3.1 CITY RIGHTS ............................................................................................................................... 2 ARTICLE 4 – WCE RIGHTS ......................................................................................................... 2
4.1 WCE REPRESENTATION ........................................................................................................... 2
4.2 PAYROLL DEDUCTIONS ............................................................................................................ 2 ARTICLE 5 – GRIEVANCE PROCEDURE ................................................................................... 4
5.1 PURPOSE .................................................................................................................................... 4
5.2 DEFINITIONS ............................................................................................................................... 5
5.3 EMPLOYEE RIGHTS ................................................................................................................... 5
5.4 STEP ONE .................................................................................................................................... 5
5.5 STEP TWO ................................................................................................................................... 6
5.6 STEP THREE ............................................................................................................................... 6
5.7 ARBITRATION .............................................................................................................................. 6
5.8 WITNESSES ................................................................................................................................. 7 ARTICLE 6 – SALARY ADJUSTMENTS ...................................................................................... 7
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6.1 SALARY RANGE .......................................................................................................................... 7
6.2 SALARIES .................................................................................................................................... 7
6.3 PROFESSIONAL ACHIEVEMENT PROGRAM ........................................................................... 8
6.4 CASP CERTIFICATION PAY ....................................................................................................... 9 ARTICLE 7 – SALARY ADMINISTRATION .................................................................................. 9
7.1 ORIGINAL APPOINTMENT COMPENSATION RATE ................................................................. 9
7.2 ADVANCEMENT IN RATE OF COMPENSATION ....................................................................... 9
7.3 EFFECT OF CLASSIFICATION CHANGE ON RATE OF COMPENSATION ........................... 11
7.4 EFFECT OF CHANGE OF SALARY RANGE UPON COMPENSATION .................................. 12
7.5 RATE OF COMPENSATION UPON RETURN TO CITY SERVICE .......................................... 12
7.6 RATES HIGHER THAN TOP STEP (Y-RATE) .......................................................................... 12
7.7 LONGEVITY PAY ....................................................................................................................... 12
7.8 SALARY CONTINUATION FOR ABSENCES OF LESS THAN ONE WORK DAY ................... 13
7.9 SECTION 401(A) MONEY PURCHASE PLAN .......................................................................... 13 ARTICLE 8 – HEALTH AND WELFARE ..................................................................................... 13
8.1 LIFE INSURANCE ...................................................................................................................... 13
8.2 CONTRIBUTION TO FULL-TIME AND PART-TIME CAREER EMPLOYEES .......................... 13
8.3 CONTRIBUTION TO NON-CAREER EMPLOYEES .................................................................. 14
8.4 AMOUNT OF CONTRIBUTION .................................................................................................. 15
8.5 COVERED DEPENDENTS ........................................................................................................ 16
8.6 CASH-BACK LIMITS .................................................................................................................. 16
8.7 FLEXIBLE SPENDING ACCOUNTS .......................................................................................... 17
8.8 RETIREE HEALTH SAVINGS ACCOUNT ................................................................................. 17
8.9 RETIREES OR SURVIVOR DEPENDENTS BENEFITS ........................................................... 17
8.10 LONG-TERM DISABILITY .......................................................................................................... 21 ARTICLE 9 – WORKDAY, WORKWEEK, OVERTIME ............................................................... 21
9.1 WORKDAY, WORKWEEK ......................................................................................................... 21
9.2 OVERTIME/COMPENSATING TIME OFF (CTO) ...................................................................... 21
9.3 VOLUNTARY WORK FURLOUGH PROGRAM ......................................................................... 22 ARTICLE 10 – PROFESSIONAL DEVELOPMENT .................................................................... 22
10.1 CONFERENCES AND SEMINARS ............................................................................................ 22
10.2 PROFESSIONAL ENRICHMENT ............................................................................................... 22
10.3 TUITION REIMBURSEMENT ..................................................................................................... 23 ARTICLE 11 – SPECIAL ALLOWANCES ................................................................................... 23
11.1 STANDBY ................................................................................................................................... 23
11.2 TEMPORARY WORK IN HIGHER CLASSIFICATION .............................................................. 23
11.3 NIGHT-SHIFT PREMIUM PAY ................................................................................................... 24
11.4 REQUIRED LICENSES .............................................................................................................. 24
11.5 BILINGUAL PAY ......................................................................................................................... 24
11.6 TECHNOLOGY ALLOWANCE ................................................................................................... 24 ARTICLE 12 – LEAVES .............................................................................................................. 25
12.1 ACCRUAL OF LEAVES OVER 24 PAY PERIODS .................................................................... 25
12.2 HOLIDAYS .................................................................................................................................. 25
12.3 VACATION .................................................................................................................................. 27
12.4 SICK LEAVE ............................................................................................................................... 28
12.5 PARENTAL LEAVE .................................................................................................................... 30
12.6 CATASTROPHIC LEAVE PLAN ................................................................................................. 30
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12.7 PERSONAL LEAVE .................................................................................................................... 30
12.8 BEREAVEMENT LEAVE ............................................................................................................ 31
12.9 PROBATIONARY PAID LEAVE ................................................................................................. 31 ARTICLE 13 – COURT DUTY .................................................................................................... 31
13.1 COURT DUTY ............................................................................................................................ 31 ARTICLE 14 – LAYOFF .............................................................................................................. 32
14.1 PURPOSE .................................................................................................................................. 32
14.2 DEFINITIONS ............................................................................................................................. 32
14.3 PROCEDURE ............................................................................................................................. 34
14.4 FRINGE BENEFITS .................................................................................................................... 36
14.5 RECALL ...................................................................................................................................... 36
14.6 GENERAL ................................................................................................................................... 37 ARTICLE 15 – SAFETY EQUIPMENT REIMBURSEMENT ....................................................... 37
15.1 CAL-OSHA APPROVED SAFETY FOOTWEAR ....................................................................... 37
15.2 SAFETY GLASSES .................................................................................................................... 38 ARTICLE 16 – DISCIPLINE ........................................................................................................ 38
16.1 LETTER OF REPRIMAND ......................................................................................................... 38
16.2 IN-LIEU DISCIPLINE .................................................................................................................. 38
16.3 WITHDRAWAL OF APPEAL ...................................................................................................... 39
16.4 SUSPENSIONS AND PAY REDUCTIONS ................................................................................ 39 ARTICLE 17 – MISCELLANEOUS ............................................................................................. 39
17.1 NEW OR REVISED JOB CLASSIFICATIONS ........................................................................... 39
17.2 PROHIBITION OF STRIKES ...................................................................................................... 40
17.3 SAVINGS CLAUSE..................................................................................................................... 40
17.4 REGIONAL TRANSIT MONTHLY PASS.................................................................................... 40
17.5 DISCOUNTED PARKING RATES .............................................................................................. 41
17.6 PROBATIONARY PERIOD ........................................................................................................ 41
17.7 TRIAL PERIOD ........................................................................................................................... 41
17.8 PAYROLL ERRORS ................................................................................................................... 42
17.9 NON-DISCRIMINATION ............................................................................................................. 42
17.10 PERS RETIREMENT PLAN ....................................................................................................... 43
17.11 TELECOMMUTING PROGRAM ................................................................................................. 43
17.12 MODIFIED/ALTERNATIVE DUTY POLICY ............................................................................... 44
17.13 LIMITED-TERM APPOINTMENTS ............................................................................................. 44
17.14 TERM .......................................................................................................................................... 44 Exhibit A – Continuing Letter of Understanding .......................................................................... 46
1 PREAMBLE
This AGREEMENT, hereinafter referred to as the Agreement, entered into by the CITY OF SACRAMENTO, hereinafter referred to as the City, and WESTERN COUNCIL OF ENGINEERS, hereinafter referred to as the WCE, has as it s purpose the promotion of harmonious labor relations between the City and the WCE, establishment of an equitable and peaceful procedure for the resolution of differences and the establishment of rates of pay, hours of work, and other conditions of employment.
ARTICLE 1 – RECOGNITION
1.1 RECOGNITION
a. The City hereby recognizes the WCE as the exclusive bargaining agent for all employees in the E ngineering Unit, as defined in the City's Employer- Employee Relations Policy, and agrees to meet and confer and otherwise deal exclusively with the WCE on all ma tters relating to the scope of representation pertaining to the said employees as authorized by law. b. The classifications currently within the Engineering Unit are as follows:
Junior Engineer
Assistant Civil Engineer
Assistant Electrical Engineer
Assistant Mechanical Engineer
Associate Civil Engineer
Associate Electrical Engineer
Associate Mechanical Engineer
Fire Protection Engineer
Junior Architect
Assistant Architect
Associate Architect
Landscape Assistant
Junior Landscape Assistant
Associate Landscape Architect
Telecommunications Engineer I
Telecommunications Engineer II
Telecommunications Engineer III
c. The WCE will not object to the State Mediation and Conciliation Service or the American Arbitration Association conducting any election pursuant to the City's Employer-Employee Relations Policy.
2 ARTICLE 2 – ENTIRE AGREEMENT
2.1 ENTIRE AGREEMENT
a. The parties further agree that this Agreement sets forth the full and entire understanding of the parties, and any and all prior or existing Agreements are hereby superseded and terminated.
a. This Article shall not be construed so as to prevent the parties from mutually agreeing, in writing, to reopen a provisi on or provisions in this Agreement, so long as reopened provisions are specified in the parties' mutual reopened agreement and other provisions in this Agreement continue in full force and effect.This Agreement, when si gned by both parties hereto, and approved by City Council, supers edes all other Agreements and supplements and represents the sole agreement between the parties. b. If during its term, the parties hereto should mutually agree to modify, amend or alter the provisions of the Agreem ent in any respect, any such change shall be effective only if and when reduc ed to writing and executed by the authorized representativ e of the City and the WCE. Any such changes validly made shall become part of this Agreement and subject to its terms.
ARTICLE 3 – CITY RIGHTS
3.1 CITY RIGHTS
The City retains the exclusive rights, in accordance with applicable laws, regulations, and the provisions of this Agreement, (a) to direct employees in the performance of their duties; (b) to hire, promote, tr ansfer and assign employees; (c) to classify employees in accordance with applicable City Charter, ordinance and Civil Service Board Rule provisions; (d) to discipline employees in accordance with applicable Civil Service Bo ard Rules; (e) to dismiss employees because of lack of work or for other reasonable caus e; (f) to determine the mission of the Division and Department, its budget, its or ganization, the number of employees, and the numbers, types, classifications and grades of positions or employees assigned to an organization unit, work project, shift or tour of duty, and the methods and technology of performing its work; and (g ) to take whatever action may be appropriate to carry out its mission in situations of emergency.
ARTICLE 4 – WCE RIGHTS
4.1 WCE REPRESENTATION
The WCE shall notify Labor Relations of the employees it has designated as Local Chapter Representative and alternate r epresentative with whom the City shall communicate with as representatives of t he WCE. Such representatives shall be
3 allowed reasonable time off with pay relating to the administration of this Agreement, subject to the scheduling of such time with said representative's supervisor.
4.2 PAYROLL DEDUCTIONS
a. In addition to continuing existi ng payroll deductions for group medical insurance plans to which the City now is or shall hereafter be a contracting party, the City agrees to establish payroll deductions for members of the WCE for (1) the normal and regular monthly membership dues and (2) insurance premiums for plans to which the City is not the contracting party.
No action is necessary unless WCE members are making any changes to payroll deductions.
b. All of the above payroll deductions shall be subject to the following conditions:
(1) Such deductions shall be made pur suant to the terms and conditions set forth in authorization forms agreed to by the City and the WCE and shall include:
Employee full name
Employee date of birth
Employee e-Caps ID number or the last four numbers of their Social Security number
Amount or percentage of bi-weekly membership dues
Additional deductions (e.g., life insurance)
Any additional necessary information
Any future changes or modifications to the authorization form shall be agreed upon between the City and the WCE.
(2) Such deductions shall be made only upon submission by the WCE to the Payroll Division Department of Finance, of the said dues authorization form.
(3) When changes in rates affect large groups of the WCE members, the WCE may, in place of the agr eed upon dues authorization form, notify the Payroll Divisi on, Department of Financ e, by email, of the new rate, and clearly define the group of the WCE members who are affected.
(4) The WCE is responsible for submitting the dues authorization form to the Payroll Division, Departmen t of Finance, for any changes in the amounts to be payroll deducted from the paychecks of employees who have so authorized.
4 (5) Dues deductions shall occur over twenty-four (24) pay periods per year, which shall be the first two paychecks periods each month. (6) Unless notified in writing by t he WCE of an employee’s request to cancel their WCE dues deduction(s), the City will continue to deduct dues and/or any additional deduction( s) noted. Notification will be made to the Payroll Division, D epartment of Finance, utilizing the dues authorization form notating in the “Additional Information” column that it is a membership cancellation
(7) The City will remit to the WCE a check for all of the deductions. (8) The City must approve all payroll deductions for insurance premiums for plans to which the City is not the contracting party. (9) Upon notification by the WCE, the City shall enroll new members and/or cancel existing membership as soon as practicable, not to exceed a period of thirty (30) calendar days.
(10) All career employees who are pa id one (1) or more hours of salary (including injury-on-duty time un der the City Charter) during a bi- weekly pay period, and all non-car eer (+1040) employees who are paid forty (40) or more hours sala ry during a bi-weekly period shall have the option to become members of the WCE.
(11) The WCE shall accord fair re presentation in all matters to all employees in the Unit without r egard to whether the particular employee is a member of the WCE. The duty of fair representation shall include but not be limited to all matters related to collective bargaining, discipline, contract administration, and grievance processing.
(12) The WCE agrees to indemnify, defend, and hold the City harmless against any claims made of any nature whatsoever, and against any suit instituted against the City arising from its deductions for dues or insurance or other programs sponsored by the WCE.
(13) This hold harmless and indemnity agreement shall include but not be limited to employee legal action of any sort or nature against the City based upon or related to this Section.
5 ARTICLE 5 – GRIEVANCE PROCEDURE
The City and the WCE agree to implement the following Grievance Procedure:
5.1 PURPOSE
a. This grievance procedure shall be us ed to process and resolve grievances arising under this Agreement except to the extent that the City Charter vests jurisdiction elsewhere.
b. The purposes of this procedure are:
(1) To resolve grievances informally at the lowest possible level; (2) To provide an orderly procedur e for reviewing and resolving grievances promptly.
5.2 DEFINITIONS
a. A grievance is a good faith complain t of one (1) or a group of employees, or a dispute between the City and the WCE involving the interpretation, application, or enforcement of the express terms of this Agreement. No matter shall be considered as a grievanc e under this Article unless it is presented in writing within thirty (30) calendar days after occurrence of the events on which the grievance is based. With the consent of the City's third step representative, the thirty (30) calendar day, time limit for filing grievances may be extended.
b. As used in this procedure, the term "supervisor" means the individual who assigns, reviews and directs the work of an employee.
c. As used in this procedure the term "party" means an em ployee, the WCE, the City, or their authorized representatives.
5.3 EMPLOYEE RIGHTS
The employee retains all rights conferr ed by Sections 3500 et. seq., of the Government Code or Civil Service Board Rules and Regulations of the City unless waived by such employee.
5.4 STEP ONE
An employee who believes he/she hasthey have cause for grievance may contact his/hertheir supervisor alone or with his/hertheir WCE representative. If after discussions with the superviso r, the employee does not feel the grievance has been properly adjusted, the grievance may be reduced to writing. The grievance statement shall include the following:
6 a. A statement of the grievance clearl y indicating the question raised by the grievance and the article(s) and section(s) of this Agreement. b. The remedy or correc tion requested of the City.
c. The grievance form shall be signed by the grieving employee, the date and time of presentation affixed ther eto, and signed as received by the employee's supervisor.
d. The grieving employee's supervisor shall give his/hertheir answer to the grievance in writing within five (5) standard workdaysfourteen (14) calendar days from the time he/shethey receiveds the grievance in writing. The supervisor's answer shall include the following:
(1) A complete statement of the City's position and the facts upon which it is based.
(2) The remedy or correction which has been offered, if any.
5.5 STEP TWO
The appeal to the second step will be made within five (5) standard workdays fourteen (14) calendar days. The hearing of the grievance will be held within five (5) standard working daysfourteen (14) calendar days of the second step appeal.
The WCE representative and designated departmental representative will meet in an effort to settle the matter. The City's answer shall be made no later than five (5) standard workdaysfourteen (14) calendar days after the hearing is held. The employee has five (5) standard workdaysfourteen (14) calendar days to determine whether or not to appeal the grievance to the third step.
5.6 STEP THREE
a. The WCE representative and the desig nated representative of the City will meet to hear grievances appealed to the third step. Grie vances appealed to the third step of the grie vance procedure shall be heard within ten (10) standard workdaysfourteen (14) calendar days after the appeal to the third step of the grievance procedure.
b. A written answer will be made within ten (10) standard workdaysfourteen (14) calendar days after the hearing stating the City's position.
5.7 ARBITRATION
a. If the third step answer is not sati sfactory to the em ployee, the WCE may appeal the grievance to arbitration. The request for arbitration must be given in writing to the designated City representative by the WCE within ten (10) standard workdaysfourteen (14) calendar days from the date of the third step answer.
7 b. An arbitrator may be selected by mutual agreement between the WCE's representative and the City's representative.
c. Should the representatives fail to mutually agree on an arbitrator, they shall make a joint request to the State Mediation and Conciliation Service or the American Arbitration Association for a lis t of five (5) quali fied arbitrators.
The parties shall alternate strikingeach strike two (2) names from the list and the remaining person shall be accepted as the arbitrator. The first party to strike will be determined by the flip of a coin.
d. It is understood that the arbitrator will only interpret this Agreement and will in no instance add to, delete from , or amend any part thereof. The arbitrator's decision s hall be final and binding on the City, the WCE, and employee.
e. The fees of the arbitrator and the court reporter, if used, will be borne equally by the WCE and the City.
f. Either party to this Agreement shall, upon receip t of a written grievance, have the right to refuse to handle such grievance if the aggrieved party has not followed the steps outlined in this Article for processing a grievance. g. If the City does not meet the time limits, the WCE may process the grievance to the next step of the grievance procedure. Time limits at each step of the grievance procedure may be extended by mutual agreement of the parties.
h. A The WCE's representative shall have the authority to settle grievances for the WCE or employees at the respective steps of the grievance procedure.
5.8 WITNESSES
The City agrees that employees shall not suffer loss of compensation for time spent as a witness at an arbitration hearing held pursuant hereto. The WCE agrees that the number of witnesse s requested to attend and their scheduling shall be reasonable.
ARTICLE 6 – SALARY ADJUSTMENTS
6.1 SALARY RANGE
a. The salary schedule shall consist of ei ght (8) steps with five percent (5.0%) between steps.
b. Within ninety (90) calendar days after the adoption by the City Council, all employees on the fifteen (15) step sa lary schedule will be moved to the eight (8) step salary schedule, and the fifteen (15) step salary schedule will
8 be eliminated. Employees moving from the fifteen (15) step salary schedule to the eight (8) step salary schedule shall move to the closest step that does not result in a loss of pay.
Employee salary ranges shall consist of fifteen (15) salary steps.
Employees with an original hire date on or before September 4, 2015 and for the remainder of their continuous employment with the City, shall remain on an eight (8) step salary schedule with five percent (5%) between steps.
Employees with an original hire date following September 4, 2015, and for the remainder of their continuous employment with the City, shall have a fifteen (15) step salary schedule consisting of two and one-half percent (2-1/2%) between steps.
Both salary schedules shall have the same top step.
6.2 SALARIES
Effective June 19, 2021, all salary steps shall be increased by three and one-half percent (3.5%).
Employees who are still on payroll will rece ive retroactive pay within ninety (90) calendar days following adoption of this Agreement by the City Council. a. 2019-2020
(1) Effective November 9, 2019, all sa lary ranges, in terms of bi-weekly rates, shall be increased by two and one-half percent (2.5%).
Career employees who are .5 FTE and above shall receive a one- time lump-sum payment of $1,0 00, minus regular and customary withholdings, to be made on the November 19, 2019, paycheck. b. 2020-2021
Effective June 20, 2020, all salary ranges, in terms of bi-weekly rates, shall be increased by two and one-half percent (2.5%).
6.3 PROFESSIONAL ACHIEVEMENT PROGRAM
a. Employees in the eligible classifi cations listed below shall receive a professional achievement incentive in addition to their base salary as follows:
(1) Employees in the classifications of Assistant Engineer, Assistant Architect, and Landscape Assistant shall be eligible to receive a two and one-half percent (2.5%) incentive for possession of each of the
9 following professional licenses up to a maximum of five percent (5%) and the incentives shall not be compounded:
Structural Engineer
Civil Engineer
Traffic Engineer
Land Surveyor
Mechanical Engineer
Electrical Engineer
Architect
Landscape Architect
Fire Protection Engineer
(2) Employees in the classifications of Associate Engineer, Associate Architect, and Associate Landscape Arch itect shall be eligible to receive a two and one-half percent (2 .5%) incentive for possession of two (2) of the following professional licenses:
Structural Engineer
Civil Engineer
Traffic Engineer
Land Surveyor
Mechanical Engineer
Electrical Engineer
Architect
Landscape Architect
Fire Protection Engineer
b. Payment of such incentive is not in tended to impair or alter the City's ability to transfer or reassign an employee.
c. Incentives are payable effective the first pay period following the employee's submission to the depar tment of written proof of license from the appropriate Board of Registration and shall be applicable for the duration of the license.
6.4 CASP CERTIFICATION PAY
a. Human Resources, in coordination with Department Heads, shall determine the classifications and the number of employees authorized to be CASp Certified. The City shall notify the Union WCE upon determination of eligible employee(s).
b. Authorized employees who obtain a Certified Access Specialist (CASp) certification from the California Division of the State Architect shall be paid five percent (5%) of their base rate of pay for such certification. This incentive is additive and does not compound with any other incentive(s).
10 c. Authorized employees who obtain CASp certification will be reimbursed for the receipted pre-approved costs and fees associated with obtaining and maintaining the certification. Authorized training for this certification shall be on City-time.
ARTICLE 7 – SALARY ADMINISTRATION
7.1 ORIGINAL APPOINTMENT COMPENSATION RATE
The rate of compensation upon original app ointment shall normally be Step 1, as applicable. However, if the City Manager or designee finds that the appointee has extraordinary qualifications, or that a higher step is necessa ry in order to recruit, appointment at any step in the range may be made. This provision shall apply to original appointments to career positions and appoi ntments to non-career positions.
7.2 ADVANCEMENT IN RATE OF COMPENSATION
a. Advancement in Steps
(1) Upon successful completion of twenty-six (26) weeks (1,040 hours) of service, an employee shall be advanced to the next higher step of the salary range of the classifica tion. Employees who thereafter maintain a normally satisfactory level of performance shall be advanced automatically at fifty-two (52) week (2,080 hours) intervals to succeeding steps of the assigned salary range.
(2) Time spent on leave of absence without pay of ten (10) or less consecutive workdays shall not affect the step increase eligibility date. For such leaves in excess of ten (10) consecutive working days, all leave time shall not count toward step increases. (3) An employee who has completed t he required probationary period in his/hertheir current classification and who is at a salary step lower than top step may be advanced to any higher step in the salary range for that classification at any time. Such step advancement under this provision shall not be subject to the grievance procedure and shall be at the sole discretion of the Department Head.
(4) This Section shall not apply to non-career employees. b. Denial of Step Increas e and Reduction in Grade
Employees who do not maintain a satisfactory level of performance may be denied advancement and may be reduced within grade upon approval of the appointing authority. Em ployees in the civil service who are denied advancement, or who are reduced in gr ade, shall have the right to appeal
11 to the Civil Service Board in accordance with its rules and regulations. (This subsection shall not apply to non-career employees.)
c. Effective Date of Step Increases/Payroll Changes
Increases to employees who successfu lly complete twenty-six (26) weeks of service shall become effective on t he first day of the following bi-weekly pay period. The pay period shall begin at 12:01 a.m. Saturday of the first week, and end at 12:00 midnight on t he Friday of the following week.
Increases to succeeding steps of t he assigned salary range shall become effective at fifty-two (52) week intervals from the anniversary date of the first increase.
d. Effective Date of Salary Step Increase Upon Extension of Probationary Period
(1) If the probationary peri od is extended due to light duty, sick leave, or injury-on-duty time, the salary step increase will be delayed for the period of the extension. However, the probationary period shall only be extended if the time exceeds thir ty (30) consecutive calendar days.
(2) For an employee in a classificati on with a six (6) month probationary period who successfully comple tes the extended probationary period, the period of t he extension shall be included in determining the eligibility date for the salary step increase. For example, an employee is appointed on January 4, 1986, and works in the regular assignment until April 11, 1986. On April 12, 1986, the employee is on injury-on-duty time until July 4, 1986, and returns to the regular assignment on July 5, 1986. The employee successfully completes the probationary period on September 26, 1986. The effective date of the salary step increase is Ju ly 5, 1986, because the period April 12, 1986, to July 4, 1986, is included in determining the salary step eligibility date.
(3) When the probationary period is extended for an employee in a classification with a twelve (12) month probationary period who has successfully completed less than twent y-six (26) weeks of service, the employee shall be eligible fo r a salary step increase upon successful completion of twenty-six (26) weeks of service, excluding the period of the extens ion. The period of the extension, however, shall be included in determining the eligibility date for the salary step increase. The effective date of the salary step increase is determined in accordance with the example given above.
(4) When the probationary period is extended for an employee in a classification with a twelve (12) month probationary period who has
12 successfully completed more than twenty-six (26) weeks of service and who successfully completes the extended probationary period, the period of the extension sha ll be included in determining the eligibility date for the next salary step increase. The effective date of the salary step increase is determined in accordance with the example given above, where fifty-two (52) weeks is required. (5) If a probationary period is extended due to an unpaid leave of absence, the period of such extension is excluded in determining the eligibility date for a salary step increase.
7.3 EFFECT OF CLASSIFICATION CHANGE ON RATE OF COMPENSATION a. Movement to a Higher Classification
When an employee moves from one classi fication to another which has a higher salary, through ex amination, appointment to an exempt position, temporary appointment in the absence of an eligible list, or reallocation, the employee shall receive an increase at least equal to a full in-grade salary step (5%) or Step 1, as applicable, of the higher classification, whichever is greater, but not to exceed the maximum rate of the higher classification. b. Movement to Another Position in the Same Classification or to a Classification with the Same Salary Range
When an employee moves to another position in the same classification or to another classification with the sa me salary range, the employee shall maintain the same salary and same anniversary date.
c. Movement to a Lower Classification
When an employee's position is reallocate d to a classification with a lower salary range, the employee shall su ffer no reduction in salary, and the Y- rate provisions of this Agreement shall apply. The salary of an employee who voluntarily demotes shall be that salary step nearest but does not exceed such salary paid in the previous classification.
7.4 EFFECT OF CHANGE OF SALARY RANGE UPON COMPENSATION
Whenever the salary range of a classificati on is adjusted upward, the salary rate of each employee in the classification shall be adjusted to the step in the new range which corresponds to the step received in the former range, and the employee shall retain the current anniversary date for further increases within the new range.
7.5 RATE OF COMPENSATION UPON RETURN TO CITY SERVICE
a. An employee recalled after layoff, re instated after a leave of absence, or reemployed in the same classification after resignation sha ll return to the
13 same salary step and shall be credited with the duration of time spent in their salary step paid at the time of departure. The period of time separated from City service shall not be included in the calculation of the anniversary date for future in-grade salary adjustments.
b. If the employee is reemployed after resignation to a classification lower than that in which last employed, the employee may receive any step, but not to exceed the salary of the classification in which last employed. If that step is other than the maximum st ep of the salary range, the anniversary date for subsequent in-grade adjustments shall be twelve (12) months from the date of reemployment and each year ther eafter until the maximum step of the salary range is reached.
7.6 RATES HIGHER THAN TOP STEP (Y-RATE)
Whenever the salary of an employee ex ceeds top step of the salary range established for a classification, such sa lary shall be designated as a "Y-rate." During such time as an employee's salary remains above the top step, the employee shall not receive further salary increases, except that upon promotion to a higher classification, the employee shall immediately advance to the step of the range of the higher classification next above the "Y-rate," and be eligible for advancement to succeeding steps in the range as outlined in this Agreement. In the event an employee is "Y-rated" below top step, as applic able, the employee shall be permitted to advance to the maximum step of the original range.
7.7 LONGEVITY PAY
Employee eligibility for longevity pay shall be determined as provided in Section 108 of the City Charter . The amount of payment afte r twenty (20) years of City service shall be one hundred dollars ($100.00), and after twenty-five (25) years of City service, an additional two hundred dollars ($200 .00), for a total of three hundred dollars ($300 .00). The parties acknowledg e that Longevity Pay is provided for in the City Charter and not th rough this Agreement. In the event that changes are made to the City Charter, those changes shall supersede the provisions of this Agreement regarding Longevity Pay.
Longevity Pay as provided in this Section shall be reported to CalPERS in a manner consistent with CalPERS rules fo r reporting special compensation, as amended.
7.8 SALARY CONTINUATION FOR ABSE NCES OF LESS THAN ONE WORK DAY A salaried employee exempt from the mi nimum wage and overtime provisions of the Fair Labor Standards Act who works for only a portion of the day shall not have his/hertheir salary reduced that day due to insufficient accrued, usable leave.
14 7.9 SECTION 401(A) MO NEY PURCHASE PLAN
An IRS Section 401(a) Plan shall be av ailable to eligible employees and participation shall be mandatory. The City will contribute two percent (2%) of salary and the employee shall contribute two percent (2%) of salary to the 401(a) Plan.
ARTICLE 8 – HEALTH AND WELFARE
8.1 LIFE INSURANCE
a. The City provides basic life insuranc e in the amount of $35,000 to each eligible career employee at no charge if the employee is paid one (1) or more hours of salary per pay period. Employees may purchase, at their expense, additional life insurance of $15,000.
b.a. As soon as practicable and upon plan amendment, life insurance benefits provided under section 8.1( a) will terminate and theThe City will provides basic life insurance in the amount of $50,000 to each eligible career employee at no charge if the employee is paid one (1) or more hours of salary per pay period.
c.b. Employees may also purchase, at their expense, supplemental life insurance at an amount of up to three (3) times annual salary subject to limitations specified by the insurance carrier.
8.2 CONTRIBUTION TO FULL-TIME AND PART-TIME CAREER EMPLOYEES a. The City shall administer a Cafeteri a Plan (Plan) for employees consistent with Section 125 of the Internal Revenue Code. The details of Plan eligibility and operational requirements are set forth in the Plan documents. The City shall make contributions (City dollars ) as defined below. One-half (1/2) of the Citysuch contributions will be made to eligible employees on each of the first two (2) paydays paychecks (Eligible Paycheck) in aeach calendar month for insurance coverage the firs t and second halves of the month, respectively.
b. Eligible employees shall re ceive a City contribution for each pay period ifEligible Paycheck on which the employee is paid for twenty (20)forty (40) or more hours of salary. Employees who are paid less than twenty (20)forty (40) hours of salary per pay period on an Eligible Paycheck may continue elected coverage limited to the City's medical, dental, and vision, disability, and life insurance plans for up to six (6) months , or the period of time permitted by Consolidated Omnibus B udget Reconciliation Act (COBRA), whichever is greater, by personal remittance or other arrangement for payment of the full premiums of any insurance elected to be continued.
15 c. All terms and conditions of medical, dental, vision, disability, and basic life insurance sponsored by the City will be as outlin ed in certificates of coverage and related insurance contracts.
d. The amount of City contribution as pr ovided in Section 8.4 for each of the first two (2) paychecks of each month shall be based on the number of hours for which the employee was paid in that bi-weekly pay period: 64 or more hours paid = 100% contribution; 40-63.9 hours paid = 50% contribution.
The City shall make the City contributi on as provided below in Section 8.4 on either a 100% or 50% prorated basis to benefit eligible employees based on their position Full-Time Equivalent (FTE) as follows:
(1) .00 - .49: 0.00%
(2) .50 - .79 FTE: 50%
(3) .80 – 1.00 FTE: 100%
8.3 CONTRIBUTION TO NON-CAREER EMPLOYEES
a. The City shall contribute City dollars as provided below, on either a 100% or 50% basis, for non-career (+1,040) employees. Except as provided herein, the City dollars contribution shall be applied toward the premiums for City-sponsored medical, dental, and vision insurance plans for eligible employees and qualified dependents, if any. The amount of City contribution for each of the first two (2) paychecks of each month shall be based on the number of hours for which the employee was paid in that bi-weekly pay period: 64 or more hours = 100% contribution; 40-63.9 hours = 50% contribution.
b. To be eligible for City dollars contributions under this Section, a non-career employee must be paid for a minimum of forty (40) hours of work on each paydaypaycheck. If an employee fails to be paid for the minimum forty (40) hours necessary to receive the City contribution, the City shall deduct from the employee's first two (2) paychecks each month the amount needed to pay for the insurance plans which the employee has selected. If this deduction from the employee's first two (2) paychecks each month cannot be made in its entirety, it is the responsibility of t he individual employee to pay for the remaining amount. Failure to do so before the end of the calendar month including such paycheck(s) shall automatically drop the employee from the City-sponsored insurance program until the next open enrollment period.
16 8.4 AMOUNT OF CONTRIBUTION
a. Employees Enrolled in an Account-Based Health Plan (ABHP) (1) The ABHP is a combination of a High Deductible Health Plan (HDHP) and a Health Savings Account (HSA).
(2) Employees enrolled in an ABHP, the City contri butions shall be as specified in Section 8.4(b-d), below. To the extent that the premium for the ABHP is less than the City contributions outlined below, any remaining City contribution shall be credited to the employee’s HSA, to the extent allowed by law.
b. For full-time employees enrolled in a City-sponsored medical plan for employee only, the City contribution shall be $747 per month. b. Effective December 21, 2019, for full-time employees enrolled in a City- sponsored medical plan for employee on ly, the City contribution shall be $829.46 per month.
Effective April 23, 2022, for full-time employees enrolled in a City-sponsored medical plan for employee only, the City contribution shall be $838.00 per month.
c. For full-time employees enrolled in a City-sponsored medical plan for employee plus one (1) dependent, the City contribution shall be $1193 per month.
c. Effective December 21, 2019, for full-time employees enrolled in a City- sponsored medical plan for empl oyee plus one (1) dependent, the City contribution shall be $1318.38 per month.
Effective April 23, 2022, for full-time employees enrolled in a City-sponsored medical plan for employee plus one (1) dependent, the City contribution shall be $1,333.00 per month.
d. For full time employees enrolled in a City-sponsored medical plan for employees plus two (2) or more depend ents, the City contribution shall be $1587 per month.
d. Effective December 21, 2019, for full-time employees enrolled in a City- sponsored medical plan for employee two (2) or more dependents, the City contribution shall be $1758.00 per month.
Effective April 23, 2022, for full-time employees enrolled in a City-sponsored medical plan for employee plus two (2) or more dependents, the City contribution shall be $1,777.00 per month.
17 e. Effective December 19, 2020December 17, 2022, for plan year 20212023, the City shall contribute fifty percent
(50%) of the first fifty dollars ($50.00)
of premium increases, up to a City contribution of twenty-five dollars ($25.00) per month, toward the cumulative total increase in premiums, from plan year
2020 2022 to plan year 20212023, of the benchmark plans (forty dollar ($40.00) Kaiser HMO, Delta Dental PPO, and VSP basic vision plans). The employee shall be responsible for any premium increase(s)
which exceeds this amount.
f. Employees not enrolled in a City-sponsored medical plan shall receive up to $747
.00 per month to purchase City-sponsored dental and vision coverage.
f.g. Part-time employees shall be prorat ed as indicated in subsection 8.3(a). g.h. Employees who are eligible to receive a City contribution who do not provide proof of other group medical coverage or who do not enroll in City medical coverage within thirty (30) calendar days of being eligible for the City’s contribution shall be enro lled in the lowest cost traditional HMO medical plan for employee only coverage.
h.i. Employees shall not receive any unused portion of the City contribution as cash.
8.5 COVERED DEPENDENTS
The following eligible dependents qualify to be enrolled on a City medical, dental, or vision plan:
lawfully married spouse or registered domestic partner; children up to age 26 who are an empl oyee’s natural child, stepchild, or adopted child;
the natural or adopted child of an employee’s spouse or registered domestic partner;
children up to the age 26 who are placed under the legal guardianship of an employee, the employee’s spouse, or the employee’s registered domestic partner; children under the age of 26 in which the City has received a notice of Qualified Domestic Relations Order of required coverage; and disabled unmarried children over t he age of 26 who reside with the employee.
The definition of a dependent child for purposes of medical insurance shall also be in accordance with the Patient Protection and Affordable Care Act.
18 An employee covered as a dependent of another City employee may not enroll in a City medical plan but may enroll in a City dental or vision plan.
8.6 CASH-BACK LIMITS
a. The cash-back for eligible empl oyees who have waived City-sponsored medical insurance continuously since October 15, 2013, shall be $200 per month. The $200.00 per month shall remain in effect through the end of the contract. Part-time employees shall be pro-rated as indicated in 8.32(a). b. New employees or empl oyees who were not receiving cash-back as of October 15, 2013, shall not be eligible for any cash-back. c. Cash-back shall be available to em ployees who waive medical insurance enrollment during the 2013 open enrollment period. The cash-back option shall be closed to any new enrollment s for employees who waive medical coverage after the 2013 open enrollment period.
d. Employees transferring to classifica tions in the Engineering Unit who are receiving cash-back at the time of transfer may maintain the cash-back option as long as they continuous ly waive City-sponsored medical insurance.
e. Eligibility for cash-back shall be lost if an employee participates in any City- sponsored medical, dental or vision pl an. Cash-back shall not be included in the employee’s regular rate of pay when determining such rate for contract overtime.
8.7 FLEXIBLE SPENDING ACCOUNTS
The City shall offer the following Flexible Spending Accounts (FSA) as permitted by Internal Revenue Service Regulations:
a. Out-of-pocket costs for City-sponsored healthmedical, dental, and vision insurance plans;
b. Unreimbursed health care expenses; and
c. Dependent care reimbursement.
The City shall provide a summary of IRS rules on flexible spending limits during each open enrollment to both the employees and the UnionWCE.
8.8 RETIREE HEALTH SAVINGS ACCOUNT
a. Employees shall contribute twenty dollars ($20 .00) per pay period to a Retiree Health Savings Account (RHSA) . Employee contributions shall be on a pre-tax basis, to the extent allowed by law. The RHSA allows both City
19 contributions as well as mandatory pre-tax employee contributions; however, there shall be no City contributions to the RHSA. b. The City shall pay the quarterly administrative fee on behalf of each active employee of an amount not to exceed twenty-five dollars ($25.00) annually. c. If the contributions collectively made by the City and the employee to any health benefits provided pursuant to this Agreement result in the imposition of the excise tax commonly called the “Cadillac Tax,” imposed on excess contributions pursuant to the Patient Protection and Affordable Care Act, the parties shall meet and confer regar ding options to avoid, reduce, or eliminate any payment of the Cadillac Tax.
8.9 RETIREES OR SURVIV OR DEPENDENTS BENEFITS
Eligible City retirees or survivor dependen ts shall receive City retiree insurance contributions for medical, dental, and vision insurance benefits as follows:
a. Retiree Insurance Contribution
The maximum City contribution towards the purchase of medical, dental, or vision insurance for retirees is $300 .00 per month for the retiree. A retiree with a dependent enrolled on the retiree’s medical plan shall receive an additional $65.00 per month. Retirees shall not receive any unused portion of the City contribution as cash.
b. Retiree Insurance Contributions for Em ployees Retiring on or After July 1, 1992
(1) Except as provided below, to be e ligible for the City retiree insurance contribution for retiree only, the em ployee must retire from active service with a minimum of ten (10) full years of Cit y service for a service or ordinary disability retirement, and be minimum age fifty (50).
(2) Employees retiring with thirty (30) or more years of City service shall be eligible for the City's retiree in surance contribution effective with the date of retirement without regard to age.
(3) The City's retiree insurance contribution shall be as follows:
(a) Employees with a minimum ten (1 0) full years of City service, but less than fifteen (15) full years of City service shall be eligible to receive a maximum of fifty percent (50%) of the City's retiree insurance contribution identified in subsection
8.9(a) above.
20 (b) Employees with a minimum of fifteen (15) or more full years of City service, but less than twenty (20) full years of City service shall be eligible to rece ive up to seventy-five percent (75%) of the City’s retiree insurance contribution identified in subsection 8.9(a) above.
(c) Employees with a minimum of twenty (20) full years of City service shall be eligible to receive up to one hundred percent (100%) of the City's retiree insurance contribution identified in subsection 8.9(a) above.
(4) There shall be no e ligibility for the City's retiree insurance contribution if the employee elects to take a deferred retirement. (5) There shall be no City retiree insu rance contribution for retirees with less than ten (10) full years of City service.
(6) An employee who does not reti re from the Sacramento City Employee Retirement System (SCE RS) or the California Public Employee Retirement System (CalPERS) within one-hundred twenty (120) days from the date of separation from City service shall not be eligible for the City’s retiree insurance contribution and may not enroll in a City medical, dental, or vision plan.
c. Retiree Insurance Contributions for Persons in Deferred Retirement Status as of January 1, 1991, are as follows:
Employees who elected a deferred retirement prior to January 1, 1991, and who retired on or after July 1, 1 992, and before June 28, 2013, shall be eligible for the City's retiree insurance contribution as follows:
(1) A retiree with at least ten (10) full years of City service, and who is at least fifty (50) years of age, shall be eligible for fifty percent (50%) of the City's retiree insurance contribut ion as identified in subsection
8.9(a) above.
(2) A retiree with twenty (20) full year s or more of City service, and who is at least fifty (50) years of age, shall be eligible for one hundred percent (100%) of the City's reti ree insurance contribution as identified in subsection 8.9(a) above.
d. Pre-Medicare Eligible Retirees
Pre-Medicare retirees who are not e ligible for Medicare benefits may elect to participate in a City-s ponsored medical plan or purchase an individual medical plan. A retiree who elects to purchase an individual medical plan not sponsored by the City shall only be eligible to reenroll in a City medical
21 plan if the retiree enrolls with an effective date of coverage which is within two (2) years from the date their prior City medical coverage terminated.
e. Medicare Supplement
In order to maintain eligibility for the City retiree insurance contribution, each eligible retiree and dependent shall en roll in Medicare Parts A and B immediately after becoming eligible for such benefits.
f. Medicare Retirees
In order to maintain eligibility fo r the City retiree health insurance contribution, each eligible retiree and eligible dependent(s) shall enroll in Medicare Parts A and B immediately after becoming eligible for such benefits. Medicare retirees may elec t to participate in a City-sponsored Medicare medical plan or purchase an individual Medicare medical plan.
Medicare retirees who have enrolled in Parts A and B after becoming eligible for such benefits may elec t to participate in a City-sponsored Medicare medical plan without restricti on to the amount of time the retiree has waived a City-sponsored medical plan. Medicare retirees may only enroll on their City-sponsored Medicare medical plan Medi care eligible dependent(s) who has enrolled in parts A and B.
Medicare retirees who are eligible for Medicare Parts A and B and who elect to purchase an individual medical plan shall only be reimbursed the cost of the individual premiums associated with a Medicare Advantage, Medicare Supplemental, and/or Medicare Prescripti on Drug plan up to their eligible City contribution.
g. Retiree Insurance Contribution Exclusion
Retirees who participate in another gr oup medical plan as an employee or dependent spouse shall not be eligible for the City contribution outlined above.
h. Industrial Disability or Death in Line of Duty Survivors Retirees who receive industrial disabi lity pensions or death in-line-of-duty survivors will be entitled to one hundred percent (100%) of the City retiree insurance contribution regardless of years of service.
i. Survivor Dependents Benefits
Survivor dependents of eligible retirees shall continue to receive the retiree insurance contribut ion of up to $300 .00 for the survivor only, or up to $365.00 for the survivor and an eligible dependent.
22 Eligible dependent, as used in this Section, is defined as a dependent who was eligible to be enrolled on the retiree’s benefit plan at the time of the retiree’s death.
j. Limitation Clause
No employee or retiree sha ll have any rights provided by this Section 8.9 after June 18, 2021December 29, 2023.
k. Elimination of Retirees or Survivor Dependents Benefits for Employees Hired After June 30, 2013
No employee hired after June 30, 2013, shall be eligible for any benefits provided by this Section. Employees transferring to classifications in the Engineering Unit after June 30, 2013, shall be eligible for the benefits provided by this Section only if the transferring employee was eligible for retiree or survivor dependent benefits at the time of transfer. An employee hired by the City prior to July 1, 2013, who is laid off and is recalled to the same classification in the Engineering Unit within five (5) years of layoff shall maintain eligibility for benefits under this Section.
8.10 LONG-TERM DISABILITY
At any time during the term of this Ag reement, the WCE may hold an election to determine if its members wish to partici pate in a long-term disability insurance program. Upon notification t hat the members have voted to participate in such a program, the City will establish a long-term disability insurance program for the WCE membership. The purchase of long-term disability insurance shall be at the members’ expense, and pursuant to the vendor’s specifications.
8.11 STATE DISABILITY INSURANCE (SDI)
At any time during the term of this Ag reement, the WCE may hold an election to determine if its members wish to participate in the State of California short-term disability insurance program (CASDI ) at the sole expense of the WCE membership. That election must be held pursuant to, and consistent with, the laws of the State of Californi a. Upon notification that the members have voted to participate in the program, the City will, as soon as administratively feasible, establish enrollment in the State short-term disability insurance program for WCE membership.
ARTICLE 9 – WORKDAY, WORKWEEK, OVERTIME
9.1 WORKDAY, WORKWEEK
a. The workweek for employees covered by this Agreement shall consist of forty (40) working hours during the period beginning at 12:01 a.m. Saturday
23 and ending at 12:00 midnight the following Friday. This paragraph shall not apply to non-career employees.
b. The City may establish a workweek sc hedule consisting of forty (40) hours in increments of four (4), ten (10) hour workdays; or five (5), eight (8) hour workdays; or a flexible 9-80 workweek schedule consisting of four (4), nine (9) hour workdays, four (4), nine (9) hour workdays, and one (1), eight (8) hour workday during an eighty (80) hour bi-weekly period. The City shall discuss with the WCE thirty (30) days in advance of implementation of the four (4) ten (10) workweek or 9-80 workweek schedule.
9.2 OVERTIME/COMPENSATING TIME OFF (CTO)
a. Employees shall be compensated fo r overtime pay at one and one-half (1.5- 1/2) times their regular rate of pay. When an employee is required to work in excess of the employee’s normal workday or workweek, or on a recognized holiday, such time shall be compensated as overtime. With the exception of sick leave, all paid time shall count as time worked for the purposes of calculating overtime.
b. Employees shall be ent itled to overtime com pensation or CTO at the employer's option. Both the cash payment and the CTO shall be computed at the rate of one and one-half (1.5-1/2) times the number of overtime hours worked. Any CTO must be approved by the employee's department head or his/hertheir designee.
c. Employees may accrue up to one hundred and twenty (120) hours of CTO.
The City may cash out those CTO hour s accumulated in excess of eighty (80) hours at any time pr ovided that the use of such time off has not been previously approved.
9.3 VOLUNTARY WORK FURLOUGH PROGRAM
Pursuant to the Furlough/Reduced Work Week Policy, the City may establish for full-time career employees a volunt ary work furlough/reduced work week consisting of a full day of unpaid leave on a variable schedule or a work schedule which is modified on a regular fixed basis to less than forty (40) hours per week.
Employees shall apply for participation in the program pursuant to the conditions set forth in the rules and procedures governing this Citywide program.
ARTICLE 10 – PROFESSIONAL DEVELOPMENT
10.1 CONFERENCES AND SEMINARS
a. The City and the WCE agree that, subject to the approval of the department head or his/hertheir designated representative, members of the Engineering
24 Unit may be assigned to attend conferences and seminars where such attendance is in the best interest of the City.
b. In addition to the provision of (a ) above, subject to the approval of the department head, members will be permitt ed to attend conferences and seminars, with or without ex penses, where such attendance is in the best interest of the City and the professional development of employees in the Unit.
c. Conference and seminar costs shall be administered under the Department of Finance Administration Policy concerning: Travel Requests and Expense Reimbursement.
10.2 PROFESSIONAL ENRICHMENT
Effective September 5, 2015, employees shall receive forty dollars ($40.00) in the first two (2) pay checks periods of each month for prof essional enrichment.
Employees must be on the payroll for the full period in which the payment is made to receive this benefit. All payments shall be prorated based on FTE status.
It is understood that the professional enrichment expenditure is not a substitute for any department training budget that may exist.
If this provision is continued in any successor agreement, WCE may elect to receive these funds in two (2) lump sum payments of $480 .00 on dates to be agreed upon.
10.3 TUITION REIMBURSEMENT
The City agrees to reimburse career employees for the cost of tuition, books, and fees, excluding parking, up to a maximum of $750.00$1,500.00 per calendar year, pursuant to the City's existing policy for such education reimbursementEmployee Education Assistance Policy. Section 10.3 (Tuition Reimbursement) This provision shall not apply to employees eligible for any educational incentive program.
In addition, the department City may authorize tuition reimbursement for training through other approved sources.
ARTICLE 11 – SPECIAL ALLOWANCES
11.1 STANDBY
a. An employee who is required to remain on standby for emergency work shall be paid $210.00 per week, or the daily pro rata rate of $30.00, in addition to his/hertheir regular compensation. Employees who are called out while on standby shall receive two (2) hours minimum pay at their
25 regular rate of pay, or consistent with Article 9.2, one and one half (1.5 ½ ) times their regular rate of pay for all hours worked, whichever is greater. b. If an employee is assigned to stand- by and receives telephone contacts and engages in problem resolution which totals in excess of fifteen (15) minutes, the employee shall receive the two-hour minimum, or actual time worked, whichever is greater.
c. With the exception of sick leave, employees may use any type of authorized leave, including, but not limited to vacation, CTO, holiday credit, etc., during their standby assignment, so long as they remain available for their standby assignment. An employee utilizing sick leave who is unable to work due to a personal illness shall not receive st andby pay for the day(s) out sick.
Employees who fall ill after hours while they are on standby shall notify the Standby Supervisor who will find a replacement for the day(s) the employee is out sick. The standby assignment may resume when the employee returns to work.
11.2 TEMPORARY WORK IN HIGHER CLASSIFICATION
Temporary assignments to higher classifi cations shall be permitted only in those classifications where in the judgment of the Department Head or designee, it is necessary to maintain proper and efficient departmental operations. An employee temporarily assigned in writing to a higher classification shall be compensated for the duration of the out-of-classification assignment by the payment of five percent (5%) of the regular salary the employee received prior to the out-of-classification assignment, or the salary provided for in Step 1 of the higher classification, whichever is greater, but not to exceed top step of the higher classification.
11.3 NIGHT-SHIFT PREMIUM PAY
a. Career and non-career (+ 1,040) employees covered by this Agreement who work any portion of their regular workshift in the period extending from 6:00 p.m. to 6:00 a.m., shall be com pensated for those hours worked (to the nearest one-half hour) within this period by payment of an additional five percent (5%) of their base pay for each hour worked.
b. An employee shall not receive night -shift premium pay when on vacation or other authorized leave of absence with pay.
11.4 REQUIRED LICENSES
a. The City shall reimburse employees for the fee charged by the State of California to renew their professional registration. The reimbursement will apply only to those employees who are required to maintain the professional registration as a condition of their employment.
26 b. Verification of the re newal of the employee’s pr ofessional registration is required in order to receive the reimbursement.
11.5 BILINGUAL PAY
a. The City may authorize bilingual pay when it is determined to be necessary for the operation. The City shall determine what languages are appropriate for such pay and the number of employees to be certified. To be eligible for bilingual pay the employee must be det ermined to be verbally proficient, and if necessary for the assignment, proficient in the written language. The City will arrange the certif ication and testing pr ocess and authorize the bilingual pay.
b. Bilingual pay shall be paid at the rate of twenty dollars ($20.00) for any pay period in which the employee is certif ied. An employee who is receiving bilingual pay may be required to provide assistance to any City operation.
11.6 TECHNOLOGY ALLOWANCE
a. In the event the appoint ing authority requires an employee to use a cellular phone to conduct City-related business, the employee will receive a monthly technology allowance of twenty-five dollars ($25.00) in lieu of using a City- provided cellular telephone.
b. Use of City-provided cellular telep hones shall be discontinued upon receipt of the technology allowance by the employee.
c. Upon approval of the monthly tec hnology allowance, the employee shall obtain, at his or her own expense and as a private individual, a personal cellular telephone and monthly cellular service contract that may be used to conduct City-related business. The em ployee shall publish and/or provide the cellular telephone number to desig nated individuals and organizations with whom the employee normally conducts City-related business. d. The employee shall be generally accessible via his or her cellular telephone to conduct City-related business.
27 ARTICLE 12 – LEAVES
12.1 ACCRUAL OF LEAVES OVER 24 PAY PERIODS
Unless provided otherwise in this Article, the accrual of all leaves shall occur over twenty-four (24) pay periods per year, wh ich shall be the first two (2) pay periods of each month.
12.12 HOLIDAYS
a. The following shall be recognized holidays:
Holiday Date
New Year's Day January 1
Martin Luther King's Birthday Third Monday in January
Washington's Birthday Third Monday in February
Cesar Chavez's Birthday March 31
Memorial Day Last Monday in May
Independence Day July 4
Labor Day First Monday in September
Veteran's Day November 11
Thanksgiving Day Fourth Thursday in November
Day after Thanksgiving Day Friday after Thanksgiving
Christmas Eve (4 hours) December 24
Christmas Day December 25
New Year's Eve (4 hours) December 31
b. Eligibility
To be eligible for holiday pay, the employee shall work the last scheduled workday before and after the recognize d holiday. Paid time on vacation, sick leave or CTO shall be considered hours worked for the purpose of holiday pay eligibility. An employee absent due to a disciplinary suspension shall not be considered to have missed a scheduled workday for the purpose of holiday pay eligibility.
c. When one of these holidays falls on a Saturday, employees shall be given the preceding Friday off as holiday time. When one of the holidays falls on a Sunday, employees shall be given t he following Monday off as holiday time.
d. Part-time career and non- career employees must work or be on authorized paid leave the scheduled shift before and after the holiday to be eligible for the holiday benefit.
28 e. A part-time career employee or a non-career (+1,040) employee shall receive the recognized holiday benefit based upon the number of hours the employee was paid in that workweek as follows:
Number of
Recognized Holidays
In the Workweek
Minimum Number of Paid
Hours in the Workweek
50% Benefit 100% Benefit
0.5 18 28.8
1.0 16 25.6
1.5 14 22.4
2.0 12 19.2
An employee paid for less than the mi nimum number of hours required for the fifty percent (50%) benefit shall receive no recognized holiday benefit. f. Floating Holidays
(1) Accrual
In addition to the recognized holidays specifie d above, each employee shall receive the equivalent of two (2) floating holidays per fiscal calendar year on an accrual basisaccrued as follows:
(a) Full-time career employees shall accrue forty (40) minutes of floating holiday on each of t he first two (2) paychecks each month as long as Each full-time career employee shall accrue floating holiday credit at the rate of forty (40) minutes per pay period. The employee shall accrue floating holiday credit for each pay period for which the employee is in paid status twenty (20)forty (40) or more hours of salaryon the paycheck that the accrual would occur.
(b) A part-time career employee, including an employee in a work sharing program or a non-care er (+1,040) employee shall accrue floating holiday credit based upon the number of hours for which the employee was paid in that bi-weekly pay period:
64 or more hours paid = 40 minutes100% accrual; 40-63.9 hours paid = 20 minutes50% accrual; less than 40 hours paid = 0% minutes accrual.
(2) Administration
(a) The scheduling of floating ho liday time must be approved in advance by the appointing authority or designated
representative.
(b) An employee may carry over from the preceding calendar year a maximum of eight (8) hours of floating holiday accrual.
29 Except for the eight (8) hour carry-over, aA ll floating hours accrued and not used in excess of eight (8) hoursby the end of the pay period which includes January 8 shall be paid to the employee in cash at the employee’s straight-time hourly rate of pay on the final paycheck of the calendar year in which it was earnedpayday covering that pay period.
(c) An employee terminating separating from City employment for any reason or going on a leave of absence without pay for a period exceeding ninety (90) calendar days shall be paid for all accrued floating holiday time at the straight-time hourly rate of pay.
g. Alternate Monday-Friday Schedules
For employees who work a Monday th rough Friday 9/80 or 4/10 schedule, if the recognized holiday falls on th e employee's scheduled day off, the employee shall accrue holiday credit for the hours of the holiday benefit, up to a maximum of eight (8) hours.
12.23 VACATION
a. Vacation Leave Accrual
(1) Employees with less than five (5) full years of service shall earn eighty (80) hours of vacation each year and which shall accrue at three (3) hours, twenty (20) minutes each pay periodon each of the first two (2) paychecks each month.
(2) Employees with more than five (5 ) full years of service and less than fifteen (15) full years of service shall earn one hundred twenty (120) hours of vacation each year and which shall accrue at five (5) hours each pay periodon each of the first two (2) paychecks each month. (3) Employees with more than fifteen (15) full years of service shall earn one hundred sixty (160) hours of vacation each year and which shall accrue at six (6) hours, forty (40) minutes each pay periodon each of the first two (2) paychecks each month.
(4) An employee’s maximum accrual of vacation shall not exceed four hundred and eighty (480) hours. Accrual shall be suspended until the balance is reduced below the maximum accrual amount. Accrual will resume in on the applicable paycheck period following the paycheck period in which the balance is brought down. It is the employee’s responsibility to monitor their own vacation leave balance. (4)(5) Employees who are eligible to receive a cash payment in-lieu of vacation leave, as provided for in Section 107(d) of the Sacramento
30 City Charter, may make an irrevocable election to receive such payment by foregoing the same number of vacation hours in the calendar year following the election. Notification of the election must be made to the Payroll Division, Department of Finance, in writing by November 30. The in-lieu payment will be made to the employee on the last paycheck in March of the following year of the election.
Payment shall be made at the straight time hourly rate of pay the employee is receiving at the time payment is made. If the employee electing the in-lieu payment separates from City employment for any purpose before receiving the in-lieu payment, t he employee forfeits any right to receive the payment, but will instead have their vacation leave balances credited with the am ount of hours that would have been accrued from January 1 to the last day of employment. b. Integration of Vacation with Workers’ Compensation
Where a career employ ee sustains an injury covered by workers' compensation and has utilized all of t he one (1) year "injury-on-duty time" as provided under City Charter Section 253, or former City Charter Section 167, as the case may be, and consequently is receiving straight workers' compensation temporary disability payments, the employee will be allowed to utilize (while off work) accrued vacation time in partial day increments in addition to receiving workers' compensation temporary disability payments with the total aggregate paym ent of temporary disability and vacation pay not to exceed one hundred percent (100%) of the employee’s regular rate of pay. As a condition of so using such accrued vacation, however, the employee is required to continuously utilize accrued vacation until accrued vacation is exhausted or he/shethey returns to work. The employee may also utilize other forms of leave, in cluding sick leave, for this purpose; however, consistent with 12.4, Sick Leave, only 1/3 of an employee’s accrued sick leave may be used for this purpose.
12.34 SICK LEAVE
a. Accrual and Usage
(1) A full-time employee shall accrue sick leave credits at the rate of four (4) hours on each of the first two (2) paychecks each montheight (8) hours per month which may be used by the employee in the event of illness or injury which is not job-related; however, in accordance with the Rules and Regulations of the Civil Service Board, one-third (1/3) of the accrued sick leave may be used after exhaustion of injury-on- duty time; however, the combinat ion of temporary disability payments and sick leave pay shall not exceed one hundred percent (100%) of the employee’s regular rate of pay. Such usage shall not exceed the maximum amount of the employee's accumulation. A
31 part-time career or non-career (+1,040) employee shall earn sick leave on a pro rata basis.
(2) An employee in active service of the City eligible to accumulate sick leave credits may in January each year, receive a cash payment for twenty-five percent (25%) of the unused portion of sick leave credits accumulated during the preceding ca lendar year from January 1 through December 31, provided the employee shall have to his/hertheir credit on December 31, immediately preceding the date for payment, a total of at least sixty (60) sick leave days (480 hours) accumulated. The employee shall be paid for such percentage of sick leave accumulation at the rate of pay which the employee was receiving on January 1 of each year in which payment is made. The amount of time for which an employee is paid shall be deducted from the employee's total accumulation.
(3) An eligible employee may elec t to receive cash payments for accumulated sick leave by notifying the Payroll Section, Department of Finance, in writing of such election no later than December 1 of each year.
(4) Effective January 1, 2022, for calendar year 2023 and each year thereafter, paragraphs (2) and (3), above, will be replaced with the following provisions:
(a) Employees who have at least four hundred and eighty (480) hours of sick leave on November 1 of any calendar year, may make an irrevocable election to forego the accrual of not more than twenty-four (24) hours of sick leave during the following calendar year and receive instead, a cash payment for the number of sick leave hours designated in the election.
(b) Notification of the irrevocable election must be made in writing to the Payroll Division, Depar tment of Finance, in writing between November 1 and November 30. The payment will be made on the last paycheck in May of the calendar year
following the irrevocable election. Payment shall be made at the hourly rate of pay the employee is receiving at the time the payment is made.
(a)(c) If the employee electing the payment is separated from City employment before receiving the payment, the employee
forfeits any right to the payment, but will instead have their sick leave balances credited with the sick leave hours the employee would have accrued from January 1 following the date of election to the last day of employment.
32 b. Sick Leave Cash-Out/Conversion To PERS Service Credit (1) PERS
(a) PERS members hired prior to January 1, 2005, with more than twenty (20) years of City service, shall be eligible to cash out sick leave and/or convert sick leave to PERS service credit as follows:
(i) Eligible employees, or per sons entitled by law to the possession of the estate of a deceased employee, may
receive payment for thirty-three and one-third percent
(33-1/3%) of the sick leave credits accumulated (to the nearest full day) by the employee on the date of their
retirement, resignation, layoff, or death.
(ii) In the alternative, elig ible employees may convert any or all of their total sick leave credits accrued as of the date of their retirement pursuant to the PERS contract
with the City. If the employee converts less than the full balance of sick leave to se rvice credit, the employee
may receive payment for thirty-three and one-third
percent (33-1/3%) of the re maining sick leave credits
after conversion to PERS.
(b) PERS members hired on or af ter January 1, 2005, shall not be eligible for payment of an y portion of accumulated sick leave credits, though employees may convert the sick leave balance to service credit pursuant to the PERS contract with the City upon separation of employment for retirement.
(c) No employee whose services are terminated by reason of discharge for cause, shall be e ligible for payment of any portion of accumulated sick leave credits.
(2) SCERS
Upon termination of any employee in the SCERS eligible to accumulate sick leave credits for reasons of retirement, resignation and/or layoff after service for a period of not less than two (2) years, or death, such employee (or those entitled by law to the possession of the estate of a deceased empl oyee) shall receive payment for thirty-three and one-third percent ( 33-1/3%) of the total sick leave credits accumulated (to the nearest full day) by the employee on the date of such retirement, resignati on, layoff, or death. No employee whose services are terminated by reason of discharge for cause, or by reason of resignation or layoff prior to the comp letion of two (2)
33 years of service, sha ll be eligible for payment of any portion of accumulated sick leave credits.
c. Reinstatement of Sick Leav e After Return From Layoff An employee who is laid off and receives payment for thirty-three and one- third percent (33-1/3%) of his/hertheir total accumulated sick leave credits shall be credited with the remaining sixty-six and two-thirds percent (66- 2/3%) of his/hertheir accumulated sick leave credits if and when said employee is recalled. If said employee thereafter leaves City service after being recalled and is entit led to payment of his/hertheir accumulated sick leave credits under this Section, said employee shall only receive payment for thirty-three and one-third percent ( 33-1/3%) of those sick leave credits which accrued after the date of recall.
d. Except as provided herein, no payments made or sick leave credits accumulated shall be construed or deemed to constitute retirement benefits payable to employees of the City.
e. The Rules and Regulations of the Civil Service Board relating to the administration of sick leave privileges and benefits shall apply to all eligible employees.
12.45 PARENTAL LEAVE
Pursuant to the City’s Parental Leave Po licy, full-time employees who have completed at least six thousand, two hundred and forty (6,240) hours of regular service from the most recent date of hire preceding the birth of a child are eligible for City-paid Parental Pay of up to four (4) weeks [one hundred-sixty (160) hours] of continuous paid time off.
12.56 CATASTROPHIC LEAVE PLAN
Employees are entitled to catastrophic l eave pursuant to the City’s Catastrophic Leave Policy.
12.67 PERSONAL LEAVE
a. Full-time career employees who have completed ten (10) full years of service shall be credited with twenty-f our (24) hours of personal leave in January of each year. Part-time career employees shall be credited with a prorated amount of time based on their regular schedule. b. Use of personal leave shall not cause overtime.
c. Personal leave shall not accumulate from calendar year to calendar year and shall have no cash value. If an employee is unable to use all of the time by the end of the calendar year based on operational need, the department
34 may approve carry-over to the next year. In all other cases, the time shall be forfeited.
12.78 BEREAVEMENT LEAVE
An employee may receive up to twenty-f our (24) hours of City-paid leave for bereavement based on the death of the employee’s spouse, parent, sibling, child, grandchild or grandparent as defined herein. The employee may use sick leave as outlined in the Civil Service Rules for additional time off or to attend to other death, bereavement or funeral needs. Use of sick leave as defined in this subsection shall not count against an employee for purposes of calculating employee sick leave usage/abuse.
12.89 PROBATIONARY PAID LEAVE
New City employees hired after Septem ber 1, 2015, will be credited with sixteen (16) hours of probati onary paid leave that can be used after three (3) months of service but before twelve ( 12) months of service. Any unused probationary paid leave will expire at the end of the em ployee’s probationary period and shall not carry over or be added to any other leave accrual. This provision does not apply to employees with any prior City service.
12.9 PAID CITY LEAVE
Employees who are employed in a classification represented by WCE on April 12, 2022, shall receive a one-time leave bank c ontribution for thirty-five (35) hours of Paid City Leave. This Paid City Leave shall not expire and shall have no cash value except as follows:
a. Employees receiving Paid City Leav e contributions described in Section
12.9 (Paid City Leave) may make an irrevocable election to receive cash payment in lieu of using the leave. Notification of the election to receive this cash payment must be made to the Payroll Division, Department of Finance, in writing by November 30, 2022. Employees making the irrevocable election shall receive the payment on the paycheck representing the first pay period following their election at the hourly rate of pay they are receiving at the time of payment, less ordinary payroll deductions.
a.b. Upon separation from City service, employees with a balance of Paid City Leave described in Section 12.9 (Paid Ci ty Leave) shall receive payment for the Paid City Leave balance at the hourly rate of pay they are receiving at the time the payment, less ordinary payroll deductions.
35 ARTICLE 13 – COURT DUTY
13.1 COURT DUTY
a. When an employee is absent from work to testify in response to a subpoena issued by a court of competent jurisdiction in a non-work related matter to which the employee is not a party, to se rve on a jury, or to report for jury duty examination, he/shethey shall be granted pay for those hours which he/she isthey are absent for such reason. The City may require the employee to elect to be on telephone alert and remain on the job until such time as called to serve. Pay for work time lost shall be computed at the employee'’s regular rate of pay at the time of such absence. The employee shall return all jury remuneration received, less transportation allowance, to the City.
b. To receive pay for work time lost , an employee must provide the City with a statement signed by an official of the court certifying the employee'’s service as a juror or appearance in court for that purpose, the date or dates of attendance, the time released from attendance and the compensation paid, exclusive of any transportation allowance.
ARTICLE 14 – LAYOFF
14.1 PURPOSE
This Article provides the procedure to be followed when an employee is to be displaced/laid off from his/hertheir position.
14.2 DEFINITIONS
a. Layoff
A layoff shall be defined as the dismissa l or displacement of at least one employee due to lack of work, lack of funds, abolishment of position, or for other reasons not reflecting discredit on an employee.
b. Seniority
(1) Classification Seniority: Classifi cation seniority shall be defined as the effective date of probationar y appointment to the employee '’s present job classification includin g any time spent in a higher job classification, but less any time spent in a lower job classification due to a downgrade. The term higher classification shall mean a job classification in which the top step is greater than the top step of the employee'’s present job classification. For any employee who has not served a probationary period in his/hertheir present job classification, or any employee whose position has been reallocated
36 in accord with applicable Civil Service Rules, classification seniority shall be mutually established by the City and the WCE. For those classifications which have flexible staffing as defined in the Civil Service Rules and provided for in t he classification specifications, classification seniority shall be defined as the effective date of probationary appointment to the lo west classification in the classification series. For an employee who has downgraded, computation of classification senior ity for a job classification lower than that in which the employ ee holds permanent status, the following seniority shall be counted: (1) classification seniority in any higher classifications, and (2) previous classification seniority in the job classification or series for flexibly staffed classifications in which the employee is currently working, and (3) present time spent in the job classification or series for flexibly staffed classifications in which the employee is currently working.
(2) City Service Seniority: City service seniority shall be defined as the effective date of appointment to the employee '’s first permanent career position, or as the effe ctive date of appointment to the employee'’s first full-time position (or positions) which immediately preceded an appointment to a permanent career position, whichever is greater.
(3) Hire Date Seniority: Hire date seniority shall be defined as the employee'’s first date of hire to any position with the City. (4) Seniority Adjustments: Classi fication seniority and City service seniority shall be adjusted (reduced) in calendar days to reflect time spent on layoff from City service. There shall be no adjustment for time spent on an approved unpaid leave of absence.
(5) Termination of Seniority: Terminati on of classification seniority and City service seniority shall occur upon:
(a) Resignation, except that any employee who is appointed from a reemployment list and completes a probationary period, if any, in the position to which he/she wasthey were reemployed may count the seniority which he/shethey accumulated prior to resignation.
(b) Discharge.
(c) Retirement.
(d) Layoff in excess of five (5) consecutive years out of the City service or in excess of the time period set forth in subsection (d) below.
37 (e) Failure to comply, report, or respond to a recall notice within fourteen (14) calendar days from the date of postmark on the recall notice.
c. Downgrades
A downgrade shall be defined as a change in job classification to which the top step is less than the top step of the employee '’s present classification, due to a layoff. A downgrade shall only be allowed to the appropriate classification within the employee'’s regression ladder. An employee who is downgraded pursuant to this Article sha ll be paid in the new classification the salary range step closest to the monthly pay rate received immediately prior to downgrade.
d. Regression Ladder
A regression ladder shall be defined as a classification series through which an employee may downgrade. Regression ladders for the Engineering Unit are as follows:
(1) Associate Civil Engineer/Assist ant Civil Engineer/Junior Engineer (2) Associate Electrical Engineer/A ssistant Electrical Engineer/Junior Engineer
(3) Associate Mechanical Engi neer/ Assistant Mechanical Engineer/Junior Engineer
(4) Fire Protection Engineer
(5)(4) Associate Architect/Assistant Architect/Junior Architect (6)(5) Associate Landscape Architect/Landscape Assistant/Junior Landscape Assistant
(7)(6) Telecommunications Engineer III/II/I
e. Permanent Status
For the purposes of this layoff procedure, permanent status is attained in a job classification when an employee has successfully completed his/hertheir probationary period in that job classification. f. Career and Non-Career
Career employees shall be those employ ees in positions which are in the classified service who are required to serve a probationary period. Non- career employees are all other employees covered by this Agreement.
38 g. Leave of Absence
Employees on an approved unpaid leave of absence shall accrue seniority.
14.3 PROCEDURE
a. Non-Career Employees
When layoff is to occur within a job classification within a department, all non-career employees in the regre ssion ladder in which the job classification is found shall be laid o ff first. In no event shall a career employee suffer a layoff until all non-ca reer employees in the affected regression ladder have been laid off. N on-career employees shall have no right to downgrade.
b. Career Employees
(1) Within each job classification and within each department in which a layoff occurs, employees shall be laid off in the following order: first, all provisional employees; second, all probationary employees in the order of their classification seniority, beginning with the employee with the least such seniority; and, third, permanent employees in the order of their classification seniority, beginning with the employee with the least such seniority.
(2) Any provisional or probationary employee who is affected by a layoff or displaced by a downgrading empl oyee shall return to the last department and job classification in which the employee holds permanent status, if any. If the employee does not hold permanent status in another job classification, he/shethey shall be laid off. If the employee does hold permanent status in another job classification, he/shethey shall then be treated as a permanent employee in that job classification with respect to any layoff in that job classification. (3) Any permanent employee who is to be laid off or displaced shall have the right to downgrade, within the department, in descending order, to job classifications within his/hertheir regression ladder, provided that: (a) the employee meets all of the qualifications of the lower classification, and (b) can displace an employee in the lower classification. If there are any pr ovisional employees in such lower classification, the provisional employee with the least City service seniority shall be displaced first. If there are no provisional employees in the lower classifi cation, the probat ionary employee with the least City service seniority shall be displaced. If there are neither provisional nor probationary employees in the lower classification, the permanent employee with the least City service seniority shall be displaced, provided that the downgrading employee has greater City servic e seniority. If the permanent
39 employee attempting to downgrade is unable to do so, he/shethey shall be laid off.
(4) An employee may accept layoff in lieu of the opportunity to downgrade by notifying Labor Rela tions within two (2) normal workdays of receiving notice of layoff. Where the employee accepts a layoff in lieu of a downgrade, said employee shall forfeit all recall rights except to a vacancy within the same classification from which the employee was laid off.
(5) If two (2) or more employees have an equal amount of classification seniority, the senior employee s hall be determined on the basis of greater City service seniority. If two (2) or more employees have an equal amount of City service seniority, the senior employee shall be determined on the basis of greater hire date seniority, then by random number, if necessary.
(6) The application of this procedure is not intended to extend job assignment, work organization, or departmental preference to any employee affected by a layoff.
c. Notice of Layoff
In the event of layoff, the City shall send by certified mail return receipt requested a layoff notice to all affect ed employees. Such notice shall be postmarked at least thirty (30) cal endar days in advance of the effective date of layoff. Such layoff notice shall be mailed to the employee'’s address in the City’s payroll system, and shall be deemed appropriate notice. The employee(s) who is on a paid or unpaid leave shall be affected by the layoff in accordance with the provisions of this Article in the same manner as all other employees.
14.4 FRINGE BENEFITS
a. Upon layoff, employees shall be paid for accrued leave balances and similar benefits, as applicable. Employees being recalled shall have the uncompensated portion of their sick leav e balance restored. However, if eligible, only those sick leave hours accrued after recall shall be applied to any subsequent sick leave payoff.
b. Employees laid off who are enroll ed in City insurance programs may continue elected cover age limited to the City '’s medical, dental, and life insurance plans for a period up to six (6) months or t he period of time permitted by Consolidated Omnibus B udget Reconciliation Act (COBRA), whichever is greater, by advanced per sonal remittance for each month '’s premium for the cost of such coverage, at the time of layoff.
40 c. Assistance with this insurance opt ion, unemployment benefits, and the availability of retirement benefits or refunds as governed by the City Charter will be provided by Benefits in the Department of Human Resources on the request of laid-off employees.
14.5 RECALL
a. When a vacancy occurs in a job cla ssification, the laid off or downgraded employee(s) eligible to return to that job classification shall be recalled in the inverse order of their downgrade or layoff. When a recall list exists and an employee is on a reinstatement list due to a medical leave of absence, such employee will be merged with em ployees on the established layoff eligibility list based on classification seniority. Permanent employees who were laid off or downgraded are eligible to return to the job classification in which permanent status is held within their regression ladder, or to lower classifications within the same regre ssion ladder, but shall have no recall rights to any job classification in whic h provisional or probationary status was held at the time of layoff or downgrade. Provisional and probationary employees who had no permanent status in another job classification at the time of layoff shall have no recall right s. Non-career employees shall have no recall rights.
b. Employees who have been downgraded and are subsequently recalled shall return to the salary step which he/shethey held prior to his/hertheir displacement. The anniversary date for future in-grade salary adjustments shall be the date of recall to the permanent classification. c. Employees shall be entitled to recall rights for a period of five (5) consecutive years from the effectiv e date of layoff or downgrade. The effective date of layoff shall be the employee '’s last day of work. The effective date of downgrade shall be the employee'’s last day of work in the classification from which he/she isthey were downgraded. An employee who has downgraded and has not been recalled to the classification where permanent status is held within the five (5) year period shall gain permanent status for purposes of layoff in the classification to which the employee downgraded, or is currently working at the time recall rights are lost, whichever is higher in the regression ladder.
d. When a vacancy exists and employees are to be recalled, notice of the opening(s) shall be sent to the mailing address as shown in the City’s payroll system. To expedite recall, more than one employee may be notified of an opening. This recall notice shall be by certified mail return receipt requested and the employee shall have ten (10) calendar days to notify the City of his/hertheir intent to return to work. The employee shall have twenty-one (21) days from the postmark of the certified letter to report to work with the twenty-one (21) days being inclusive of the ten (10) days.
41 e. If the employee fails to notify the City within ten (10) days or fails to report to work within the twenty-one (21) days, the employee shall lose all recall rights.
14.6 GENERAL
The City or the WCE shall have the right, at any time during the term of this Agreement, to initiate discussions on possible alternatives to layoff to correct any adverse impact a proposed layoff would have on minorities and women employees in the units represented by the WCE. If such discussions are initiated, but the parties fail to reach agreement, the present layoff procedure shall continue in full force and effect.
ARTICLE 15 – SAFETY EQUIPMENT REIMBURSEMENT
15.1 CAL-OSHA APPROVED SAFETY FOOTWEAR
Upon approval of the appropriate supervisor, an employee who works on a jobsite where Cal-OSHA approved safety footwear is required to be worn as a condition of employment shall be eligible for reimbursement of up to $200.00 for the purchase or repair of approved safety footwear subject to the following conditions:
(1) the employee must obtai n prior authorization from his/hertheir supervisor before purchasing safety shoes or havin g existing footwear repaired; (2) the employee must submit a receipt to the supervisor to verify the cost and substantiate the reimbursement; (3) the employee shall be eligible for reimbursement under this section no more than once every 2 years.
15.2 SAFETY GLASSES
a. When it is mandatory for employees to wear safety glasses, the City shall provide non-prescription safety gla sses for employees. Employees who wear prescription glasses may wear t he protective eye wear provided by the City or the employee may choose to wear prescription safety glasses at their own expense.
b. The City agrees to reimburse employees up to a maximum of one hundred twenty-five dollars ($125 .00) for the repair or replac ement of prescription safety glasses purchased by the empl oyee if the glasses are damaged or destroyed while the employee is active ly at work, provided that the employee furnishes satisfactory proof to the City of such loss. c. The prescription shall not be more than twenty-four (24) months old to qualify for reimbursement under this Section. All costs to update and fill the prescription shall be borne by the employee.
42 ARTICLE 16 – DISCIPLINE
16.1 LETTER OF REPRIMAND
a. A letter of reprimand s hall not be appealable to the Civil Service Board, except the employee may have an administrative revi ew of the reprimand by submitting a request in writing within seven (7) calendar days to the Director of Human ResourcesManager of Labor Relations . The DirectorManager or designee will schedule a private meeting within seven (7) calendar days of receipt of the written request to hear the employee's response. A final written decision will be rendered by the Director Manager or designee within seven (7) calendar days of the meeting. This Section shall not be subject to the Grievance Procedure.
b. A letter of reprimand issued on or after October 27, 1990, will be withdrawn from an employee's official personnel file eighteen (18) months from the date of issue provided there has not been additional formal discipline imposed during the eighteen (18)- month period.
16.2 IN-LIEU DISCIPLINE
By mutual agreement between the appoi nting authority or designee and the employee, an employee suspended from duty without pay may forfeit accumulated holiday, compensating time off, and/or vacation credits equal to the number of hours of suspension in lieu of such suspens ion. If the suspension is reduced or reversed at the conclusion of the appeal process, the City shall reinstate the forfeited credits. This provision shall not be subject to the grievance procedure.
16.3 WITHDRAWAL OF APPEAL
An employee or union the WCE may withdraw an appeal of discipline at any time prior to a decision by an Administrative Law Judge or the Civil Service Board. An appeal shall be deemed withdrawn if the employee fails to respond within thirty (30) calendar days to a written request by t he City to schedule a hearing or otherwise participate in the appeal process. The written request shall be certified and sent to the employee’s mailing address as shown in the City’s payroll system.
16.4 SUSPENSIONS AND PAY REDUCTIONS
a. Suspensions and pay reductions imposed after June 20, 2009, will be withdrawn from an employee '’s official personnel file, and any other personnel files maintained by the City five (5) years from the date of issue provided there has not been additional formal discipline imposed during the five (5) -year period. If an employee had additional discipline in the five (5)- year period, the removal date will restart.
b. All discipline documents that are removed from the employee’s personnel file will be retained in Labor Re lations. Should an employee have
43 subsequent discipline, the earlier discipl ines may be used for purposes of progressive discipline.
ARTICLE 17 – MISCELLANEOUS
17.1 NEW OR REVISED JOB CLASSIFICATIONS
a. It is recognized that the establishment of new or revised job classifications within the Engineering Unit covered by this Agreement may be warranted.
Under such circumstances, the City shall prepare and submit to the WCE the proposed descriptions and proposed appropriate salary ranges for such job classifications as will have been determined to be within the Engineering Unit, covered by this Agreement not less than fifteen (15) days prior to submission of the job classification to the Civil Service Board. Upon request of the WCE, the fifteen (15) day period will be extended by an additional ten (10) days.
b. The WCE shall have the right to file an appeal to the Civil Service Board regarding job classification.
c. In the event the Employer-Employee Relations Policy is revised in respect to the assignment of classifications to representation units, either party may reopen this Section for the purpose of reaching mutual agreement on the procedural changes which may need to be made under this Section.
17.2 PROHIBITION OF STRIKES
For the duration of this Agreement, the WCE and its members agree that it shall not call, sanction or engage in any strike, slowdown, suspension or stoppage of work or other concerted activity, and the City agrees that it shall not cause or engage in any lockout.
17.3 SAVINGS CLAUSE
If any provision of this Agreement, or the application of such provision should be rendered or declared invalid by any decree of a court of competent jurisdiction or by reason of any existing or subsequently enacted legislation, the remaining parts or portions of this Agreement shall remain in full force and effect.
17.4 REGIONAL TRANSIT MONTHLY PASS
a. Sacramento Regional Transit District (SRTD)
Full-time career employees who utilize the Sacramento Regional Transit District (SRTD) for home-to-work trans portation are eligible for an eighty percent (80%) price discount on a SR TD monthly pass. Part-time career employees shall be eligible for a fifty percent (50%) price discount. The
44 employee must notify the Department of Finance, Revenue Division, on or before the fifth day of the month to obtain the monthly pass discount for that month.
b. Other Bus Transportation
Eligible full-time employees, as described above, who regularly utilize other bus transportation regulated by the Public Utilities Commission for home- to-work commuting are eligible for monthly reimbursement up to eighty percent (80%) of the cost of the monthly pass. Eligible part-time employees, as described above, shall be eligible for a fifty percent (50%) monthly reimbursement. The employee must present the required proof of purchase to the Department of Finance, Revenue Division, by the fifth day of the month to obtain reimbursement. The amount of the monthly reimbursement shall not exceed one hundred twenty dollars ($120.00).
c. Downtown Parking Subsidy
The City shall provide a ninety dollar ($90.00) per month parking subsidy to eligible career employees who are regularly assigned to work in the downtown area. The subsidy will be in cluded in the employee’s bi-weekly paycheck, subject to applicable state and federal taxes.
17.5 DISCOUNTED PARKING RATES
Discounted parking will be available to em ployees, on a first-come, first-serve basis, for parking spaces in the Memorial Garage, located at 14 th and H Streets,
at seventy percent (70%) of the regular monthly Memorial Garage rate. This provision shall be inoperative at the sole discretion of the City at any time after June 20, 1997.
17.6 PROBATIONARY PERIOD
a. Probationary Period
The probationary period is an extensi on of and an integral part of the examination process. It shall be utilized for closely observing the employee’s work, for securing the mo st effective assimilation of a new employee, and for determining if performance meets the required standards of the job.
(1) The probationary period for all employees in this unit shall be twelve (12) months in duration.
(2) An employee may be released, without right of appeal, during the probationary period. Written notice of the release shall be furnished the probationer.
45 b. Performance Evaluations
(1) At the discretion of the appointin g authority, the City shall have the right to conduct employee performance appraisals for all career and non-career employees, including those at the top salary step. (2) Should review of the existing performance evaluation system be requested by either party, upon mut ual agreement the parties shall meet to discuss the performance evaluation system.
17.7 TRIAL PERIOD
a. An employee appointed to a career cla ssification as a non-career employee shall serve a trial period.
b. The trial period for the non-career employee appointed to a career classification shall be equivalent in length of time to the probationary period for that classification beginning with t he first day the employee reports to work.
c. A non-career employee may be releas ed from his or her position at the discretion of the appointi ng authority at any time during the trial period without right of appeal to the Civil Serv ice Board. Such release shall be confirmed in writing.
d. This provision shall not be used to circumvent the Civil Service system in respect to the City's testing practices.
17.8 PAYROLL ERRORS
a. In the event an error has been made in the payment of an employee's salary, overtime payment or leave a ccruals, balances or usages, the City shall, for purposes of future compensation, adjust such compensation to the correct amount, giving written notice to the employee.
b. In the event an employee rece ived an overpayment in wages, reimbursement to the City shall be accomplished by:
(1) Lump sum payment by the employee;
(2) A one-time deduction from useable vacation, CTO, or holiday credit balances equivalent to the overpay ment at the employee's current hourly rate;
(3) A repayment schedule through payroll deduction; and/or (4) Other means, as may be mut ually agreed between the parties.
46 No repayment schedule shall exceed fifty-two (52) pay periods in duration, except that if the em ployee does not agree to a voluntary repayment schedule, the overpayment collection s hall not exceed twenty-six (26) pay periods.
c. No action shall be taken to enforce repayment of an overpayment, or to correct an underpayment, unless action is taken within two years from the ending date of the pay period in which the error is discovered. "Action is taken" as used in this Section shall mean written notice to the employee in the case of an overpayment, or written or oral notice to the City in the case of an underpayment error.
17.9 NON-DISCRIMINATION
a. The City and the WCE agree not to unlawfully discriminate against any employee and/or member on the basis of age, sex, marital status, sexual orientation, religion, race, color, creed, national origin, political affiliation, WCE membership or activity, or handicap.
b. Nothing in this Section shall be c onstrued to extend benefits to any person.
17.10 PERS RETIREMENT PLAN
a. Member Contribution to PERS Re tirement Plan – Classic Members (1) Effective June 29, 2013, “classi c members” as defined by PERS, shall pay seven percent (7%) of the member contribution to the PERS retirement plan. Classic member s shall qualify for the 2% at 55 benefit formula and retirement shall be based upon the highest twelve (12) consecutive months of compensation.
(2) Effective September 5, 2015, “classic members” shall pay eight percent (8%) of salary to the PER S retirement plan. The parties will seek to amend the PERS contract to reflect a new cost-share agreement in which misce llaneous classic members shall, from the date of the amendment, pay a seven percent (7%) employee contribution and one percent (1%) of the employer contribution through PERS cost-share. If this PERS cost share is not approved by a vote of the bargaining unit empl oyees, the one percent (1%) cost share will remain in the City’s account.
b. Member Contribution to PERS Retirement Plan – New Members “New members” as defined by Publ ic Employees’ Pension Reform Act (PEPRA) shall be members in the PERS on terms consistent with the PEPRA. New members shall qualify for the 2% at 62 benefit formula, shall contribute fifty percent (50%) of the total normal cost as required by PEPRA,
47 and retirement shall be based upon the highest thirty-six (36) consecutive months of compensation.
17.11 TELECOMMUTING PROGRAM
The City may establish for the term of this Agreement a telecommuting program for represented employees in accordanc e with the City's present Telecommuting Program with the following exceptions:
a. The City will decide the classifications and positions which are feasible for a telecommuting program. The WCE ma y recommend classifications and positions for inclusion in telecommuting.
b. The WCE representative or designee shall have the opportunity to attend the meeting between the City and the employee at the time of the decision on a telecommuting arrangement.
c. A telecommuting arrangement may be terminated by the City or by the employee upon submission of written notice to the other party. Upon receipt of the written notice, the telecommuting arrangement will be terminated on a date mutually acceptable to the Cit y and the employee or thirty (30) calendar days from the date of written notice s hould there be no mutual agreement.
17.12 MODIFIED/ALTER NATIVE DUTY POLICY
The City’s Modified/Alternative Duty Policy shall be applicable to eligible employees who have been injured on-the-job.
17.13 LIMITED-TERM APPOINTMENTS
The City may, due to extraordinary circumstances, extend a twelve (12)- month limited-term appointment to an additional twelve (12) months provided the City complies with the following:
a. The employee is not laid off afte r the expiration of the initial twelve (12)- month appointment; and
b. The employee continues to be benef it-qualified for the duration of the extended appointment.
17.14 DEFERRED COMPENSATION PLAN
Career employees may participate in the City’s Deferred Compensation 457 Plan, to the extent provided by law.
Each participant in the Plan shall contribute an administrative fee of one dollar and fifty cents ($1.50) per mont h from their plan balance to the Plan’s administrative
48 allowance account. Funds accumulated by the administrative fee will be utilized as prescribed in the Defined Contribut ion Plans Committee’s Fee and Expense Policy.
17.154 TERM
a. This Agreement shall remain in full force and effect from November 5, 2019April 12, 2022, to and including June 18, 2021December 29, 2023. b. The provisions of this Agreement shall be effectiv e on the effective date stated above except as otherwise specifically provided. c. The Letter of Understanding at Exhi bit A is hereby incorporated and shall remain in effect during the term of this Agreement.
49 DATED: April 12, 2022
WESTERN COUNCIL OF
ENGINEERS
CITY OF SACRAMENTO
Nancy E. Watson
Executive Director
Shelley Banks-Robinson
Director of Human Resources
Bradley Howard
Negotiating Committee Member
Aaron Donato
Labor Relations Manager
Colleen Karbowski
Ne
gotiations Committee Member
Christen Snyder
Chief Negotiator
Adam Lau
Negotiations Committee Member
Amber Foster
Negotiating Team Member
Brett M. Witter
Assistant City Attorney