Susana Alcala Wood, City Attorney Jorge Oseguera, City Auditor Mindy Cuppy, City Clerk Howard Chan, City Manager John Colville, City Treasurer City Council Report
915 I Street, 1st Floor
Sacramento, CA 95814
www.cityofsacramento.org
File ID: 2022-00080 April 19, 2022 Consent Item 01
Title: City Clerk’s Log of Councilmember Pending Requests
Location: Citywide
Recommendation: Pass a Motion approving the City Clerk’s Log of Councilmember Pending Requests.
Contact: Mindy Cuppy, MMC, City Clerk, (916) 808-5442,
[email protected], Office of the City Clerk.
Presenter: None
Attachments:
1-Description/Analysis
2-City Manager’s Council Follow Up Log (CFUL)
Description/Analysis
Issue Detail: Council Rules of Procedure, Rule 7.A.2, provides that councilmembers may submit items for inclusion on a future agenda by orally making the request under “Council Ideas, Comments, and Questions” portion of a council meeting; those requests then appear on a log that is presented to the council on the Consent Calendar of each regular meeting.
Below is that City Clerk’s Log of Councilmember Pending Requests:
No. Date Requestor Description of Request
1 04/12/2022 Valenzuela Directed the Department of Utilities to work with the Utilities Rate-setting Advisory Commission to develop a report for the Water Committee on potential projects to deliver water to unhoused residents, and methods to pay for those projects. Potential projects should include near- term (by summer 2022) and longer-term (by winter 2022)
approaches to address the unmet needs for drinking
water among those experiencing homelessness.
If approved by the city council, these items will be placed on the City Manager’s Council Follow Up Log (CFUL). The CFUL is managed by the City Manager’s Chief of Staff. The items are prioritized and assigned to appropriate operational areas and City staff members. City staff research, analyze, coordinate, execute and follow up with Council on each item, when appropriate. Once an item is finished and confirmed completed by the requesting Mayor/Council Member(s), the item will be removed from the list and placed on a completed list.
The CFUL is shared regularly with the Executive Team and Mayor and Council Members and their staff. In addition, updates are provided and distributed almost weekly to City Staff and Mayor and Council Members.
Policy Considerations: This action ensures the city’s appointed officials are discharging their duties and expending their resources according to the will of the council as a whole.
Economic Impacts: Not applicable.
Environmental Considerations: Not applicable.
Sustainability: Not applicable.
Commission/Committee Action: None.
Rationale for Recommendation: This process conforms to the Council Rules of Procedure and harmonizes with the Council Staff Linkage policies. It modulates the agenda requests of individual councilmembers by referring those requests to the council body for approval, and in so doing provides clear guidance to the council appointees that their work demands are serving the council as a whole. It also ensures councilmember agenda requests are duly logged by the City Clerk, thus promoting and transparency and accountability.
Financial Considerations: None.
Local Business Enterprise (LBE): Not applicable.
Council Follow Up Log
Priority # Date Requestor Dept. Assigned Staff Assigned Description of Request Status/Disposition A
36 4/5/22 Ashby CAO,Clerk S. Alcala-Wood, M.
Cuppy
Asked that the City Attorney and the City Clerk
agendize a discussion regarding redistricting and
when the maps transition.
B
35 4/5/22 Loloee CMO,OIED,YPCE M. Jasso Asked for a report back on the amount of money spent on youth from CARES and ARPA funding
including money received and results and notification
of organizations that have missed reporting
deadlines.
B
34 322/22`` Harris CDD T. Pace Asked that the City Manager report back on the leaf blower ordinance: how it is working, enforcement, and the
education program
C
33 3/15/22 Valenzuela CAO S. Alcala-Wood Amend City Code Chapter 12.96 ((Access to Health Care Facilities) to increase the protections for patients by prohibiting individuals from harassing, intimidating, or obstructing persons seeking access to reproductive health care facilities). Given the urgency (to protect patients and the public), ask that it skips the Law and Legislation
Committee and comes directly to Council to adopt the
amended ordinance at the earliest opportunity.
B 32 3/8/22 Schenirer Clerks Office M. Cuppy Asked that the Mayor set on a council agenda to discuss the Council Rules of Procedure.
A
31 3/8/22 Guerra CMO T. Swanson Asked that the City Manager look to our city PIO to leverage our existing outreach contract using COVID
relieve resources to do more outreach with our partners that are helping address the issue of domestic violence 3/29 staff is working on outreach and organization
with DCR and PD on this issue. Memo forthcoming.
C
30 2/22/22 Valenzuela PD/CAO K. Lester Asked that staff look at modifying ordinance re: no cruising zones in the city. Work with businesses and neighbors as well as low rider community.
SBI = Supplemental Budget Information
Rev. 4/10/2022 1 of 7
Council Follow Up Log
Priority # Date Requestor Dept. Assigned Staff Assigned Description of Request Status/Disposition B
29 2/22/22 Schenirer CTO/SHRA J. Colville/L. Dozier, E.
Combs, M. Jasso
Asked that staff present to council regarding potential so that we may have a policy and budget discussion if we want to move forward at some level regarding bonding for
affordable housing development.City Manager please
provide options to address the strain on the budget caused by an annual $5m debt payment beginning in 24/25. “as
specifically detailed in the supplemental added to the
agenda of 3/1/22.”
3/29 Staff is working to come to council during
housing meeting on 5/10.
C
28 2/22/22 Loloee OIED M. Jasso Asked for a discussion of a policy of when the city can step in to do gap financing and when the city can fund
infrastructure inprovements for develoment.
C
27 2/22/22 Mayor OIED M. Jasso Asked for a workshop on EIFD (Enhanced Infrastructure Financing District) and how we can develop more robust
posture to consider these tools to spark development.
Asked that the City Manager hire an expert consultant to facilitate the discussion of utilizing this tool.
B
26 2/15/22 Guerra Fire G. Loesch Asked that we look at our Fire Department Budget and similar to the efforts to diversify the force and recruit new folks also look at how we can create a program and help fund the expansion of emergency services and ambulatory services program. This should go to the Budget and Audit Committee in the spring as we get into the budget
discussion.
A
25 2/15/22 Mayor CAC/PW J. Venema In reference to last week’s Climate and Transportation Workshop there are many opportunities to come up with
local matches. Prior to consideration of the 22/23 budget, asked staff to bring back some specific scenarios and
proposals for the seven big ideas with some options for how we might come up with local matches. Would like the local match for the climate agenda to at least be considered and in play at the time we consider the 22/23 budget.
3/17 Staff is evaluating report-back options and
confirming approach for proposal scenarios.
C
24 2/8/21 Jennings YPCE M. Lara Asked that the City Manager look at deferred maintenance of athletic fields, (soccer, baseball, softball) so that we can look at bringing all up to the quality of the fields that are most requested.
3/4 Planning Division and Parks Division staff are
working on compiling a list of deferred maintenance
costs and budget analysis. working on drafting an
equity lens scoring and ranking of play fields based
on multiple factors including field conditions
SBI = Supplemental Budget Information
Rev. 4/10/2022 2 of 7
Council Follow Up Log
Priority # Date Requestor Dept. Assigned Staff Assigned Description of Request Status/Disposition B
23 2/8/21 Schenirer YPCE L.Lane/M.Lara Asked the City Manager what we are doing regarding youth workforce development, we have a lot of programs, how do we build capacity and infrastructure.
3/4 draft Cabinet Structure proposed and being
reviewed.
A 22 2/1/22 Vang DEI Mayor/Aimee Requested that all council staff take the city’s GARE (Government Alliance on Race and Equity) training.
2/16 dates are being identified.
C
21 1/4/22 Vang Clerks Office M. Cuppy Asked that there be an opportunity for the Sacramento Disabilities Advisory Commission to present to the City Council.
1/11 CM Ashby “subject to the P&PE process"
going on the 2/15.
B
20 11/9/21 Schenirer CMO Foster Asked that the City Manager come back with a process that we are going to use on the affordable housing trust fund.
A
19 10/26/21 Schenirer Clerks Office M. Cuppy Asked the City Manager to agendize a discussion of committee structure and process ensuring we strengthen
and not circumvent committees.
12/14 Will connect with Schenirer and makes sense
to bring this back with the Council Rules of
Procedure which are scheduled to be updated first
quarter 2022
A
18 9/14/21 Steinberg CMO/DCR C. Conlin/B.Dean Need to idtentify respite centers while we are implementing the comprehensive homeless siting plan and in coordation with our County partners. Want to work with DCR, Council, Private Sector, and CMO. We need to open before winter
comes.
2/17 ongoing process - one site selected
C
17 8/24/21 Loloee CDD G. Sandlund Present to council research on historical land use/zoning decisions that negatively impact the North Sacramento
community. Present the history of the annexation of north Sacramento.
1/5 Research to be presented in Spring 2022.
B
16 7/20/21 Mayor/Ashby Fire/CMO G. Loesch/C.Conlin Please come back with a plan to address the Fire Dept. staffing issues. Concerns with OT use and rolling
brownouts in the Fire Dept. and what we can we do to
create relief.
9/8 Fire Chief has briefed CM on initial proposal.
Proposal is under revision.
C
15 6/8/21 Guerra PW R.Moore Schedule a workshop to discuss opportunities for addressing the City's deferred maintenance backlog for
Council consideration.
6/22 - SBI 38
B 14 6/8/21 Vang SHRA/CMO Dozier/Foster Schedule a workshop to discuss a framework plan for the City's Housing Trust Fund.
11/15 referred to SHRA and L. Dozier
SBI = Supplemental Budget Information
Rev. 4/10/2022 3 of 7
Council Follow Up Log
Priority # Date Requestor Dept. Assigned Staff Assigned Description of Request Status/Disposition B
13 6/15/21 Schenirer YPCE M.Lara Bring back a plan for evaluating and lighting the City's recreation fields.Incorporate interim equity analysis that could include deferred maintenance or CIP) as per CM
Guerra's (note: and Schenirer – 2pm 5/25) action, and CM Vang’s ask re: equity lens at Budget & Audit meeting
6/22 - SBI 43 - Staff is working on this.
C
12 6/15/21 Schenirer YPCE M.Lara/L.Lane Bring back a plan to create a youth cabinet, development of a youth plan that implements the public safety resolution and evaluates the youth commission which has become
project focused and should be policy focused.
6/30 - SBI 44 D% added: 1.implementing the Public
Safety Resolution; and
2. establishing a process to formally integrate
Sacramento Youth Commission into the City's
policymaking process.
C
11 6/15/20 -
5/25/21
Schenirer/Vang CMO L.Milstein Bring back a plan to incorporate a racial equity lens and decision support tool in the review of all budgetary
recommendations to Council including the annual budget, midyear budget and staff reports, in conjunction with
development of a shared definition of equity in collaboration with the community and Council’s adoption of a Racial
Equity Resolution. This racial equity tool shall guide City departments in providing a holistic assessment of how
equity is prioritized and addressed across City budgetary decisions. Analyses of equity and social impacts of budget requests will ensure programs, projects and other
investments reduce disparities and promote service level equity, improve participation, and support leadership
development. These analyses will also hopefully highlight opportunities to implement changes, both in the short- and long-term, to help meet Citywide racial equity goals. As this tool is developed for the 2022 budget year, interim
measures can be applied to support budget decisions while such definitions are established.Develop a Council timeline and action plan to have all Council budgetary actions
reviewed through an equity lens.
1/20/22 Council Ad hoc continues to give feedback
to staff to work through items and
operationalize.Budget has been allocated and
consultant being brought on to assist. Will revisit
progress in Midyear.C
10 5/25/21 M.Vang CMO/Auditor A.Williams/ L. Bashaw Audit current language access standards, conduct research, analysis, costing and possible policy
development.
1/6 Project underway.
SBI = Supplemental Budget Information
Rev. 4/10/2022 4 of 7
Council Follow Up Log
Priority # Date Requestor Dept. Assigned Staff Assigned Description of Request Status/Disposition B
9 5/25/21 J.Schenirer DCR B.Dean Provide calls for service analysis and a three-year plan to transition appropriate calls (homelessness, mental health, etc.) for service to the Office of Community Response.
More explicit reporting on types of calls.
6/22 - SBI 34 Plan to come in fall.
B
8 5/25/2021
4/7/20
Schenirer/Guerra OIED D. Malvetti Schedule a workshop to discuss the OIED workplan for the coming year and efforts on workforce development.
Reference D5 email about ARP, Workforce training and
Grant Management. Include development of a
comprehensive childcare strategy.
2/18 staff will bring the workforce and childcare
ARPA recommendations to City Council by early
April. previous request re: childcare from D6 was
rolled into this request. Asked that the City
Manager, as part of the workforce conversation to
maximize all workforce dollars, to include
development of a comprehensive childcare strategy.
C
7 4/6/21 Valenzuela CCS Megan/Jody Report back on Arts commission selection process when selecting artists for Art in Public Places.
10/1 - OAC staff will supply the Art in Public Places
project plan for the Sacramento Convention Center
and Community Theater Complex, which lays out
the requirements for selection and was adopted by
the Sacramento Metropolitan Arts Commission.
OAC will work with the Arts, Culture and Creative
Economy Commission to revisit public art policies
and procedures in light of the restructuring that
dissolved the Sacramento Metropolitan Arts
Commission.
C
6 1/5/2021 Loloee CDD G.Sandlund
City Manager can you please pause new cannabis
businesses citywide and/or in District 2 for 12 months. 1/5 Cannabis regulations will be considered in
Spring 2022 as part of research report on North
Sacramento historic land use/zoning decisions.
C
5 10/27/20 Schenirer/Guerra CMO M. Jasso Review auditors recommendations of grants and report back with an outline on how we can be doing more to assist nonprofits with building capacity. Ie. Similar to small business assistance, education, training.
12/18 clarification from staff on how to help through
our grants process too, technology, central point,
etc.
A 4 1/14/20 Schenirer CMO D.Smith City Manager do an economic analysis of the cannabis industry
11/30 work will be complete in January with
workshops in March.
SBI = Supplemental Budget Information
Rev. 4/10/2022 5 of 7
Council Follow Up Log
Priority # Date Requestor Dept. Assigned Staff Assigned Description of Request Status/Disposition C
3 10/1/19 Vang EDD/CDD M.Davila/E.Boyd Create/develop as strategy for implementing a community land trust in District 8. Incorporate the transit oriented development framework we have already begun with ULI.
12/3 Staff is exploring CLT opportunities through the
Neighborhood Development Action Team (NDAT)
work and major project development discussions.
Any opportunities for consideration will be presented
to Council as feasible and as components of other
project and/or program recommendations.
C
2 9/3/19 Schenirer CMO/CTO J.Colville/M.
Jasso/H.Barron
Come back to council in 120 days with a comprehensive
report back on a $30 million city investment/financing plan.
Also, to include city owned 500 space parking structure for the future needs and demands at the Crocker Art Museum.
Recommendation that this should go through the
investment committee.
2/11/22 Regarding the Crocker Art Museum and
Crocker Park, Councilmember Schenirer asked for
an item and financing plan for a garage pre-COVID.
The CAMA (Crocker Art Museum Association)
board has come up with a different design for the
park and are requesting a MOU with the City. 9/8 A
parking study was completed in early 2020
C
1 6/11/2019
8/27/19
Schenirer Vang CMO/EDD M.Jasso Come back to council with clear process as for how the investment committee and measure u committee review
and recommend projects.
3/3 at budget and audit committee meeting this was
extensively discussed with new direction given
specifically in response to Measure U committee
recommendations. Schenirer also requested regular
scheduled council updates from staff and chair
leads from the Measure U committee and
Investment Committee.
Prioritizing Follow Up Log Requests:
To improve the management and delivery of executed Council Follow Up Log items as well as expectation management as it relates to completion of items, City staff will prioritize the list by using the general guidelines below:
Priority A: Urgent and timely, majority of council supports request, city focus (doesn’t require other jurisdictions cooperation), little to no funding issues, citywide benefit, doesn’t require state, federal or other legal modifications. (0 - 3 months completion) Priority B: Less timely issue, less interest between council members, generally a citywide focus (may require another jurisdictions cooperation), funding issues that may be able to be solved, citywide benefit, doesn’t require state, federal or other legal modifications. (3 - 9 months completion) Priority C: Long term issue, requires multi-jurisdictional collaboration, funding complexities and long-term budget impacts, district specific, requires changes to city, state and/or federal law. (9 months – year(s) completion) SBI = Supplemental Budget Information
Rev. 4/10/2022 6 of 7
Council Follow Up Log
Priority # Date Requestor Dept. Assigned Staff Assigned Description of Request Status/Disposition SBI = Supplemental Budget Information
Rev. 4/10/2022 7 of 7