City Council Report
915 I Street, 1st Floor
Sacramento, CA 95814
www.cityofsacramento.org
File ID: 2022-00755 May 10, 2022 Consent Item 05
Title: Budgetary Adjustments and Contract Award: Highway Safety Improvement Program (HSIP) Mast Arm Signal Improvements Project (T15185700) [Published for 10-Day Review 04/28/2022]
Location: Districts 2 and 6
Recommendation: Adopt a Resolution: 1) approving the Plans and Specifications for the Highway Safety Improvement Program (HSIP) Mast Arm Signal Improvements Project (T15185700); 2) authorizing the City Manager or the City Manager’s designee to increase the revenue and expenditure budgets of the HSIP Mast Arm Signal Improvements Project (T15185700) by $1,441,500 (Federal Capital Grants, Fund 3703); 3) authorizing the City Manager or the City Manager’s designee to increase the expenditure budget of the HSIP Mast Arm Signal Improvements Project (T15185700) by transferring $278,000 (Major Street Construction, Fund 2007) from the expenditure budget of the State and Federal Grant Match Project (T15007200) 4) awarding the construction contract for the HSIP Mast Arm Signal Improvements Project (T15185700) to Pacific Excavation in an amount not to exceed $1,342,639; and 5) authorizing the City Manager or the City Manager’s designee to execute the construction contract for the HSIP Mast Arm Signal Improvements Project (T15185700).
Contact: Adam Randolph, Senior Engineer (916) 808-7803, [email protected]; Judy Matsui-Drury, Supervising Engineer (916) 808-7610, [email protected]; Ofelia Avalos, Engineering Manager (916) 808-5054, [email protected]; Department of Public Works
Presenter: None
Attachments:
1-Description/Analysis
2-Resolution
3-Project Plans
4-Construction Contract
Description/Analysis
Issue Detail: The City conducts systemic safety analyses of the transportation network to produce a data-driven approach to implementing safety improvement projects throughout the City. In 2016, City staff applied for and received grant funding through the Federal Highway Safety Improvement Program (HSIP) for the installation of mast arm traffic signals to replace traffic signal heads mounted on pedestals in medians at seven existing signalized intersections, upgrade traffic signal heads to current standards, upgrade pedestrian signal heads to current standards, install new traffic signal controllers, construct Americans with Disabilities Act (ADA) compliant curb ramps, and install dilemma zone detection.
The Project plans, specifications, and estimates for the HSIP Mast Arm Signal Improvements Project were completed for seven intersections throughout the City. See Attachment 3 for Project Plans.
Policy Considerations: The project is consistent with the City General Plan goals and key policies of managing the travel system to ensure safe operating conditions, and to effectively operate and maintain transportation facilities and infrastructure to preserve the quality of the system.
The Sacramento City Code Section 4.04.020 and the City Council Rules of Procedure (Chapter 7, Section E.2.d) mandate that unless waived by a 2/3 vote of the City Council, all labor agreements and all agreements greater than $1,000,000 shall be made available to the public at least ten (10) days prior to City Council action. This item was published for 10-day review on April 28, 2022, in compliance with the City Code.
Economic Impacts: This new infrastructure is expected to create 5.37 total jobs (3.09 direct jobs and 2.28 jobs through indirect and induced actives) and create $828,992 in total economic output ($522,520 of direct output and another $306,472 of output through indirect and induced activities).
The indicated economic impacts are estimates calculated using a calculation tool developed by the Center for Strategic Economic Research (CSER). CSER utilized the IMPLAN input-output model (2009 coefficients) to quantify the economic impacts of a hypothetical $1 million of spending in various construction categories within the City of Sacramento in an average oneyear period. Actual impacts could differ significantly from the estimates and neither the City of Sacramento nor CSER shall be held responsible for consequences resulting from such differences.
Environmental Considerations:
California Environmental Quality Act (CEQA): The City of Sacramento Environmental Planning Services has reviewed the proposed project and determined that it is exempt from the provisions of CEQA under the Categorical Exemption for the operation, repair or minor alteration of existing public facilities involving negligible or no expansion of use and for new construction or conversion of small facilities, including street improvements, set forth in Sections 15301(c) and 15303(d)(e) respectively.
National Environmental Policy Act (NEPA): The California Department of Transportation (Caltrans) is the lead agency for NEPA, as assigned by the Federal Highway Administration for these transportation funds. Caltrans environmental planning staff reviewed the project and determined a finding of categorical exclusion under 23 CFR 771 activity (c) (8).
Sustainability: The project is consistent with the City’s goals and key policies to improving traffic flow and associated fuel economy of vehicles traveling on City streets by ensuring that signal timing considers safe and efficient travel for all modes.
Commission/Committee Action: None
Rationale for Recommendation: The HSIP Mast Arm Signal Improvements Project will improve traffic safety and operations by converting the existing traffic signals from pedestal mounted to mast arm mounted, upgrading the traffic signal heads to current standards, upgrading pedestrian signal heads to current standards, installing new traffic signal controllers, constructing ADA compliant curb ramps, and installing dilemma zone detection.
The HSIP Mast Arm Signal Improvements Project was advertised for construction, and a total of four bids were received on March 9, 2022. The results of the bids are summarized below:
Contractor Bid DBE
(13% Min)
Pacific Excavation $1,342,639 16.2%
Bear Electrical Solutions $1,543,803 20.1%
St. Francis Electric $1,737,720 8.5%
Tennyson Electric $1,794,167 8.3%
The engineer’s estimate was $1,420,000.
Two of the four bidders met all required bid conditions. Staff recommends that the construction contract be awarded to the lowest responsive and responsible bidder, Pacific Excavation.
Construction is anticipated to begin September 2022 and be completed September 2023.
Financial Considerations: The estimated total cost to complete design, right-of-way, and construction activities for the HSIP Mast Arm Signal Improvements Project (T15185700) is approximately $2.3 million. With the approval of $1,441,500 (Federal Capital Grants, Fund 3703), and the transfer of $278,000 (Major Street Construction, Fund 2007) from the expenditure budget of the State and Federal Grant Match Project (T15007200) there will be sufficient funding to award the construction contract to Pacific Excavation for an amount not to exceed $1,342,639 and cover the remaining construction management and all other project related costs.
There is sufficient funding within the State and Federal Grant Match Project (T15007200) to support the transfer to the HSIP Mast Arm Signal Improvements Project (T15185700) in the amount of $278,000 (Major Street Construction, Fund 2007).
There are no General Funds planned or allocated for this project.
Local Business Enterprise (LBE): The contract with Pacific Excavation is a federally funded contract and as a result Disadvantaged Business Enterprise (DBE) project participation requirements apply. The City’s LBE policy is held in abeyance. The DBE goal for this project is 13%. Pacific Excavation exceeded the DBE goal by pledging 16.2%.
RESOLUTION NO. 2022-
Adopted by the Sacramento City Council
Budgetary Adjustments and Contract Award: Highway Safety Improvement Program (HSIP) Mast Arm Signal Improvements Project (T15185700)
BACKGROUND
A. The HSIP Mast Arm Signal Improvements Project (T15185700) is a federally funded project to improve traffic safety and operations by converting the existing traffic signals from pedestal mounted to mast arm mounted, upgrading the traffic signal heads to current standards, upgrading pedestrian signal heads to current standards, installing new traffic signal controllers, constructing Americans with Disabilities Act compliant curb ramps, and installing dilemma zone detection.
B. Final design plans, specifications, and estimate (PS&E) for the HSIP Mast Arm Signal Improvements Project (T15185700) were completed.
C. The project was previously authorized $438,600 in federal funding for preliminary engineering and right of way. The City received Caltrans authorization for the appropriation of $1,441,500 in construction funding on February 8, 2022. With the approval of $1,441,500 (Federal Capital Grants, Fund 3703), and the transfer of $278,000 (Major Street Construction, Fund 2007) from the expenditure budget of the State and Federal Grant Match Project (T15007200) there will be sufficient funding to award the construction contract.
D. The HSIP Mast Arm Signal Improvements Project was advertised for construction, and a total of four bids were received on March 9, 2022. The results of the bids are summarized below:
Contractor Bid
DBE
(13%
Min)
Pacific Excavation $1,342,639 16.2%
Bear Electrical Solutions $1,543,803 20.1%
St. Francis Electric $1,737,720 8.5%
Tennyson Electric $1,794,167 8.3%
The engineer’s estimate was $1,420,000.
E. Two of the four bidders met all required bid conditions. Staff recommends that the construction contract be awarded to the lowest responsive and responsible bidder, Pacific Excavation.
BASED ON THE FACTS SET FORTH IN THE BACKGROUND, THE CITY COUNCIL RESOLVES AS FOLLOWS:
Section 1. The Plans and Specifications for the Highway Safety Improvement Program (HSIP) HSIP Mast Arm Signal Improvements Project (T15185700) are approved.
Section 2. The City Manager or the City Manager’s designee is authorized to increase the revenue and expenditure budgets of the HSIP Mast Arm Signal Improvements Project (T15185700) by $1,441,500 (Federal Capital Grants, Fund 3703).
Section 3. The City Manager or the City Manager’s designee is authorized to increase the expenditure budget of the HSIP Mast Arm Signal Improvements Project (T15185700) by transferring $278,000 (Major Street Construction, Fund 2007) from the expenditure budget of the State and Federal Grant Match Project (T15007200)
Section 4. The construction contract for the HSIP Mast Arm Signal Improvements Project (T15185700) is awarded to Pacific Excavation in an amount not to exceed $1,342,639.
Section 5. The City Manager or the City Manager’s designee is authorized to execute the construction contract for the HSIP Mast Arm Signal Improvements Project (T15185700).