City Council Report
915 I Street, 1st Floor
Sacramento, CA 95814
www.cityofsacramento.org
File ID: 2022-00848 May 10, 2022 Consent Item 13
Title: Contract: Police BMW Motorcycles
Location: Citywide
Recommendation: Pass a Motion: 1) awarding an initial one-year contract with four one-year renewal options to Long Beach BMW Motorcycles in an amount not-to-exceed $485,000 for the potential five-year term; and 2) authorizing the City Manager or the City Manager’s designee to execute the contract and renewal options specified above provided that sufficient funds are available in the budget adopted for the applicable fiscal year.
Contact: Alison Kerstetter, Program Specialist, (916) 808-1163, [email protected]; Mark Stevens, Fleet Manager, (916) 808-5869, [email protected], Department of Public Works
Presenter: None
Attachments:
1-Description/Analysis
2-Contract
Description/Analysis
Issue Detail: The Department of Public Works, Fleet Management Division, has an ongoing requirement to purchase police motorcycles for the City’s Police Department fleet.
Policy Considerations: The recommendations in this report are in accordance with City Code Chapter 3.56.
Economic Impacts: None
Environmental Considerations:
California Environmental Quality Act (CEQA): No environmental review is necessary because the recommendations in this report involve the purchase of services and are not considered to be a project in accordance with Section 15378(b)(2) of the California Environmental Quality Act guidelines.
Sustainability: Not Applicable
Commission/Committee Action: None
Rationale for Recommendation: On March 18, 2022, the Department of Public Works, Fleet Management Division, in accordance with City Code Chapter 3.56, issued a Request for Bid for BMW Police Motorcycles. One response was received and determined to be responsive and responsible. Fleet Management recommends awarding contract to Long Beach BMW Motorcycles.
The bid amounts for a one-year period represents the total for the quantities selected for bid evaluation purposes only. The recommended contract amount of $485,000 reflects the amount anticipated to be expended over the potential contract period maximum for five years.
Financial Considerations: Purchases under the recommended contract will be made from the Department of Public Works Fiscal Year (FY) 2021/22 operating budget (Fleet Fund, Fund 6501) and charged to the Police Department Fleet Project (I06110000). Sufficient funding is available in the Department’s FY2021/22 operating budget to purchase vehicles through June 30, 2022. Vehicle purchases made after June 30, 2022, are subject to funding availability in the adopted budget of the applicable fiscal year.
Local Business Enterprise (LBE): Long Beach BMW Motorcycles is not an LBE. The minimum LBE participation is not required for the procurement of goods.