Sacramento City Council
May 17, 2022

City Council Report
915 I Street, 1st Floor
Sacramento, CA 95814
www.cityofsacramento.org

File ID: 2022-00961 May 17, 2022 Consent Item 05

Title: Cooperative Purchase Contracts: FY2021/22 Remaining Replacement Vehicles [Published for 10-Day Review 05/05/2022]

Location: Citywide

Recommendation: Pass a Motion: 1) approving the use of cooperative purchase contracts from the State of California with various vendors for the purchase of sedans, vans, sport utility vehicles, and trucks in a total amount not to exceed $3,499,000 (as shown on the Cooperative Purchase Contracts Summary) during the terms of each respective contract or until the contracts are no longer available for use; and 2) authorizing the City Manager or the City Manager’s designee to execute the purchases.

Contact: Alison Kerstetter, Program Specialist, (916) 808-1163, [email protected]
; Mark Stevens, Fleet Manager, (916) 808-5869,
[email protected], Department of Public Works

Presenter: None

Attachments:
1-Description/Analysis
2-Cooperative Purchase Contracts Summary
3-Contracts

Description/Analysis

Issue Detail: The Department of Public Works, Fleet Management Division, has an ongoing requirement to purchase replacement vehicles to support mission critical operations performed by City departments. Time is of the essence when replacing vehicles to prevent interruptions in service and avoid higher repair and maintenance costs associated with keeping assets beyond their scheduled replacement. To expedite this process, this report recommends using the cooperative purchase agreements identified in the Cooperative Purchase Contracts Summary to purchase the needed sedans, vans, sport utility vehicles, and trucks. City Council spending authority is needed for purchases as the contracts that were approved for Fiscal Year (FY) 2021/22 purchases have expired.

Policy Considerations: The Sacramento City Code City Code Section 4.04.020 and Council Rules of Procedure (Chapter 7, Section E.2.d) mandate that unless waived by a 2/3 vote of the City Council, all labor agreements, and all agreements greater than $1,000,000 shall be made available to the public at least ten (10) days prior to City Council action. This item was published for 10-day review on May 5, 2022, in compliance with the City Code.

Economic Impacts: None

Environmental Considerations:

California Environmental Quality Act (CEQA): No environmental review is necessary because the recommendations in this report involve the purchase of vehicles and is not considered to be a project in accordance with Section 15378(b)(2) of the California Environmental Quality Act guidelines.

Sustainability: The recommended purchases are consistent with the updated Fleet Sustainability Policy adopted by City Council on December 12, 2017 (Resolution No. 2017-0478).

Commission/Committee Action: None

Rationale for Recommendation: Each of the recommended cooperative purchase contracts has been competitively bid, meets the needs of the City’s fleet, offers better pricing than the City would receive through its own bid process due to a higher purchase volume, and eliminates the lengthy process of bidding and executing individual City contracts. The information provided in Cooperative Purchase Contracts Summary is the best estimate of the remaining replacement vehicles that may be purchased from these agreements. The sum of all purchases under the 25 agreements shall not exceed $3,499,000.

In an ongoing effort to maximize cost savings and staff resources, many government agencies share contracting efforts through cooperative purchasing. This procurement method increases pricing competitiveness and lowers capital costs through volume buying.

When comparing the administrative costs of procurement, staff considers product research, source selection, specifications, advertising, staff reports, awarding, protests, and administration of the contract.

The City has used both regional and national cooperative purchase contracts to complement its own contracting initiatives. Cooperative purchasing enables City departments to evaluate a broader range of contracting opportunities and to share resources with other jurisdictions.

Cooperative purchasing also leverages internal and external resources to maximize cost savings opportunities for the city.

Financial Considerations: Purchases under the recommended cooperative purchase contracts will be made from the Department of Public Works Fiscal Year (FY) 2021/22 Operating Budget (Fleet Fund, Fund 6501) and charged to the using department’s Fleet Projects for replacement vehicles and equipment. Sufficient funding is available in the Department’s FY2021/22 Operating Budget and customer department Fleet Projects to support the FY2021/22 purchases through June 30, 2022. Funding in future fiscal years is subject to availability of funding in the adopted budgets for the applicable fiscal year.

In determining the recommended spending authorization in the not-to-exceed amount of $3,499,000, Fleet Management compared the remaining replacement vehicles to be purchased against available cooperative purchase contracts. The information provided in Cooperative Purchase Contracts Summary is the best estimate of the remaining replacement vehicles that may be purchased from these agreements.

Local Business Enterprise (LBE): The minimum LBE participation requirement is waived for the City’s use of cooperative purchase agreements that have been competitively bid, evaluated, and awarded by other governmental agencies that may or may not have similar LBE programs.

Cooperative Purchase Contracts Summary
Vehicle / Type Qty Amount Coop. Agency Contract No. Exp. Date Vendor Sedans 12 $583,160 State of CA
1-22-23-10 A
4/30/2025
Lithia Nissan of Fresno
1-22-23-10 B Ocean Honda
1-22-23-10 C Freeway Toyota
1-22-23-10 D Winner Chevrolet
1-22-23-10 E US Fleet Source
1-20-23-10-I 9/24/2022 Tesla, Inc.

Vans and SUVs 3 $171,200 State of CA
1-22-23-23 A
4/30/2025
Lithia Nissan of Fresno
1-22-23-23 B Ocean Honda
1-22-23-23 C Freeway Toyota
1-22-23-23 D Winner Chevrolet
1-22-23-23 E Elk Grove Auto
1-22-23-23 F Downtown Ford Sales
1-22-23-23 G Watsonville Fleet Group
1-22-23-23 H US Fleet Source
1-22-23-23 I CA Car Group
Trucks 31 $2,743,750 State of CA
1-22-23-20 A
4/30/2025
Lithia Nissan of Fresno
1-22-23-20 B Ocean Honda
1-22-23-20 C Freeway Toyota
1-22-23-20 D Winner Chevrolet
1-22-23-20 E Elk Grove Auto
1-22-23-20 F Downtown Ford Sales
1-22-23-20 G Watsonville Fleet Group
1-22-23-20 H CA Car Group
1-22-23-20 I Riverview International
1-22-23-20 J Sacramento Truck Center
1-22-23-20 K Bonander Truck & Trailer
Total 46 $3,498,110 Quantities listed above are estimates, actuals may vary.

Notes:

1. The quantities listed above are estimates. Actual purchases may vary based on department needs at the time of purchase.

Department of General Services
Procurement Division
707 Third Street, 2nd Floor
West Sacramento, CA 95605-2811
State of California

STATEWIDE CONTRACT

USER INSTRUCTIONS
All changes to mos t recent S upplem ent are in bold red it alic. Additi ons ar e enclos ed in as terisk s, * , and deleti ons are enclos ed in br ack ets , [ ].

MANDATORY
ISSUE AND EFFECTIVE DATE: 05/01/2022
CONTRACT NUMBER: 1-22-23-10 A through E
DESCRIPTION: Fleet Vehicles – Cars
CONTRACTOR(S): Lithia Nissan of Fresno (1-22-23-10A)
Ocean Honda (1-22-23-10B)
Freeway Toyota (1-22-23-10C)
Winner Chevrolet (1-22-23-10D)
US Fleet Source (1-22-23-10E)
CONTRACT TERM: 05/01/2022 through 04/30/2025
STATE CONTRACT ADMINISTRATOR: Eugene Shemereko
279-946-8028
[email protected]
The contract user instructions, products, and pricing are included herein. All purchase documents issued under this contract incorporate the contract terms and applicable California General Provisions:

Non-IT General Provisions (rev 11/19/2021) (https://www.dgs.ca.gov/- /media/199A6A32E4DE4BECAFF4EFA7194350CD.ashx)

Cal eProcure link: www.caleprocure.ca.gov

STATE OF CALIFORNIA

DEPARTMENT OF GENERAL SERVICES

PROCUREMENT DIVISION
Contract (Mandatory) 1-22-23-10 A-E
Contract User Instructions

Contract 1-22-23-10 A-E Page 2 05/01/2022
User Instructions
All changes to most recent Supplement are in bold red italic. Additions are enclosed in asterisks; deletions are enclosed in brackets.

SUMMARY OF CHANGES
Supplement
Number Description/Articles Supplement
Date
N/A Original Contract Posted

05/01/2022
All other terms and conditions remain the same.

STATE OF CALIFORNIA

DEPARTMENT OF GENERAL SERVICES

PROCUREMENT DIVISION
Contract (Mandatory) 1-22-23-10 A-E
Contract User Instructions

Contract 1-22-23-10 A-E Page 3 05/01/2022
User Instructions

STATE OF CALIFORNIA

DEPARTMENT OF GENERAL SERVICES

PROCUREMENT DIVISION
Contract (Mandatory) 1-22-23-10 A-E
Contract User Instructions

Contract 1-22-23-10 A-E Page 4 05/01/2022
User Instructions

STATE OF CALIFORNIA

DEPARTMENT OF GENERAL SERVICES

PROCUREMENT DIVISION
Contract (Mandatory) 1-22-23-10 A-E
Contract User Instructions

Contract 1-22-23-10 A-E Page 5 05/01/2022
User Instructions
SCOPE
The State’s contracts provide Fleet Vehicles - Cars at contracted pricing to the State of California and local governmental agencies in accordance with the requirements of Contracts # 1-22-23-10 A - E. The Contractor shall supply the entire portfolio of products as identified in their contract and will be the primary point of contact for data collection, reporting, and distribution of Fleet Vehicles - Cars to the State.

The contract term is for three (3) years with an option to extend the contract for two (2) additional one (1) year periods or portion thereof. The terms, conditions, and prices for the contract extension option shall be by mutual agreement between the contractor and the State. If a mutual agreement cannot be met the contract may be terminated at the end of the current contract term.

CONTRACT USAGE/RULES
A. State Departments
• The use of this contract is mandatory for State of California departments. State Departments may purchase any vehicle that is awarded to each line item. This contract does not include ranking.
• State departments must adhere to all applicable State laws, regulations, policies, best practices, and purchasing authority requirements, e.g. California Codes, Code of Regulations, State Administrative Manual, Management Memos, and State Contracting Manual Volume 2 and SCM-F as applicable. • Prior to placing orders against this contract, State departments must have been granted non-IT purchasing authority by the Department of General Services, Procurement Division (DGS-PD) for the use of this statewide contract. State departments that have not been granted purchasing authority by DGS-PD for the use of the State’s statewide contracts may contact DGS-PD’s Purchasing Authority Management Section by e-mail at [email protected]
.
• Departments must have a Department of General Services (DGS) agency billing code prior to placing orders against this contract. Ordering departments may contact their Purchasing Authority contact or their department’s fiscal office to obtain this information.

B. Local Governmental Agencies
• Local governmental agency use of this contract is optional. • Local government agencies are defined as “any city, county, city and county, district or other governmental body or corporation”, per Public Contract Code Chapter 2, Section 10298 (b), empowered to expend public funds for the acquisition of products; this includes the California State Universities (CSU) and University of California (UC) systems, K-12 schools and community colleges. While the State makes this contract available to local governmental agencies, each local

STATE OF CALIFORNIA

DEPARTMENT OF GENERAL SERVICES

PROCUREMENT DIVISION
Contract (Mandatory) 1-22-23-10 A-E
Contract User Instructions

Contract 1-22-23-10 A-E Page 6 05/01/2022
User Instructions
governmental agency should determine whether this contract is consistent with its procurement policies and regulations.
• Local governmental agencies shall have the same rights and privileges as the State under the terms of this contract. Any agencies desiring to participate shall be required to adhere to the same responsibilities as do State agencies and have no authority to amend, modify or change any condition of the contract. • A DGS issued billing code is not required for local governmental agencies to place orders against this contract.

C. Unless otherwise specified within this document, the term “ordering agencies” will refer to all State departments and/or local governmental agencies eligible to utilize this contract. Ordering and/or usage instructions exclusive to State departments or local governmental agencies shall be identified within each article.

DGS ADMINISTRATIVE FEES
A. State Departments
The DGS will bill each State department an administrative fee for use of this statewide contract. The administrative fee should NOT be included in the order total, nor remitted before an invoice is received from DGS.

Current fees are available online in the Price Book & Directory of Services

(https://www.dgs.ca.gov/OFS/Price-Book) (go to Price Book Download and click on Purchasing under Procurement Division).

B. Loc al Governmental Agencies
For all local government agency transactions issued against the contract, the Contractor is required to remit the DGS-PD an Incentive Fee of an amount equal to

1.25% of the total purchase order amount excluding taxes and freight. This Incentive Fee shall not be included in the agency’s purchase price, nor invoiced or charged to the purchasing entity. All prices quoted to local governmental agency customers shall reflect State contract pricing, including any and all applicable discounts, and shall include no other add-on fees.

SB/DVBE OFF-RAMP PROVISION
There is no SB/DVBE off ramp associated with this contract.

PROBLEM RESOLUTION/SUPPLIER PERFORMANCE
Ordering agencies and/or Contractor shall inform the State Contract Administrator of any technical or contractual difficulties encountered during contract performance in a timely manner. This includes and is not limited to informal disputes, supplier performance, outstanding deliveries, etc. The ordering agency should include all relevant information and/or documentation (e.g., purchase documents).

STATE OF CALIFORNIA

DEPARTMENT OF GENERAL SERVICES

PROCUREMENT DIVISION
Contract (Mandatory) 1-22-23-10 A-E
Contract User Instructions

Contract 1-22-23-10 A-E Page 7 05/01/2022
User Instructions

CONTRACT ITEMS
Contract vehicles and pricing are listed on Attachment A, Contract Pricing. All prices listed shall be fixed as the maximum cost for the contract period unless a price increase is granted.

Each line item description on Attachment A, Contract Pricing, provides a description of the minimum requirements that each vehicle in that line item has met or exceeded.

A Maintenance Plan is offered on all light duty vehicles less than 8500 lbs Gross Vehicle Weight Rating (GVWR). Maintenance Plan pricing is listed on Attachment A, Contract Pricing. The purchase of the Maintenance Plan is optional. See Article 29, Maintenance Plan for more detailed information.

Price Increases
Price increases may be requested with each model year change and will be posted on a quarterly basis.

Quarterly Increases shall be processed on the following calendar days:
• July 1st
• October 1st
• January 1st
• April 1st
Contractors are requested to price protect the contracted price for the duration between the price increase request and the time the increase is processed. If the Contractor is unable to honor the price protection, the Contractor’s vehicle(s) will be unavailable for ordering until the price increases have been evaluated and approved.

Multiple Award
Some line items may have multiple vehicles awarded with different make and models available. State Departments may choose any vehicle identified in the subject line item.

There is no vehicle ranking associated with this contract.

Sales Tax
The sales tax rate applied should be based on the rate of the “Bill To” address listed on the Purchase Order.

Options
All factory options shall be available and priced at Contractor cost plus up to 10% for an addition or Contractor cost minus up to 10% for a deletion in accordance with the manufacturer’s current model year price list. Types of equipment changes which might be made include, but are not limited, to the following:

STATE OF CALIFORNIA

DEPARTMENT OF GENERAL SERVICES

PROCUREMENT DIVISION
Contract (Mandatory) 1-22-23-10 A-E
Contract User Instructions

Contract 1-22-23-10 A-E Page 8 05/01/2022
User Instructions
• Add trailer tow package
• Add Bluetooth
• Add parking sensors
• Delete pick up box (bed)

In no case shall options be included or deleted in such a manner as to cause the vehicle to conflict with any other line item on any other vehicle contract.

The Contractor shall provide ordering agencies a copy of the current model year factory price sheet with requested options, within ten calendar days of request.

Third-party upfitting (e.g utility body) may be requested by ordering agencies, however, this service is non -mandatory. When applicable, third- party upfits shall be subject to the same pricing provisions as factory options.

Note: Vehicles with added or deleted options MUST continue to meet the appropriate minimum specification.

Tire Fee
Purchase orders MUST include the State mandated $1.75 per tire fee.

Document Processing Charge
In accordance with the California Vehicle Code Section 4456.5, a Contractor may charge the ordering agency a document processing charge for the preparation and processing of documents, disclosures, titling, registration, and information security obligations imposed by state and federal law. The document processing charge shall not exceed $85 per vehicle purchased.

A Contractor may charge the ordering agency an electronic filing fee, which does not exceed the actual amount the Contractor is charged by a first-line service provider. The electronic filing fee shall not exceed $30 per vehicle purchased.

SPECIFICATIONS
All products must conform to the attached State of California Bid Specification Number 2310- 4181 dated 08/16/2021 (Attachment B).

Vehicle color shall be a solar reflective color (white, silver metallic, or gold metallic) per SAM Section 3620.1 (exceptions are listed in the same manual section).

CUSTOMER SERVICE
The Contractor shall provide office and personnel resources for responding to inquiries, including telephone and email coverage weekdays during the hours of 8:00 a.m. - 5:00 p.m., PT.

STATE OF CALIFORNIA

DEPARTMENT OF GENERAL SERVICES

PROCUREMENT DIVISION
Contract (Mandatory) 1-22-23-10 A-E
Contract User Instructions

Contract 1-22-23-10 A-E Page 9 05/01/2022
User Instructions
The customer service unit shall be staffed with individuals that:
• Are trained in the requirements of this contract
• Have the authority to take administrative action to correct problems that may occur The Contractor’s customer service unit shall respond to all customer inquiries within two (2) business days of initial contact.

Dealer Contract # Contact Phone Email
Lithia Nissan of
Fresno 1-22-23-10A Pat Ireland (559)
707-5735 [email protected]
Ocean Honda 1-22-23-10B Pat Ireland (559)
707-5735 [email protected]
Freeway Toyota 1-22-23-10C Pat Ireland (559)
707-5735 [email protected]
Winner
Chevrolet 1-22-23-10D Jerry
Powers
(916)
426-5752 [email protected]

US Fleet Source 1-22-23-10E Lisa Molino (626)
344-4285 [email protected]
Note: Ordering agencies are encouraged to have one point of contact for inquiries, quotes, and orders whenever possible. Multiple calls and emails from various requestors for the same information can slow customer service response times.

PRODUCT SUBSTITUTIONS
Under no circumstance is the Contractor permitted to make substitutions with non- contract/unauthorized vehicles without approval of the DGS Contract Administrator (CA).

PURCHASE EXECUTION
A. State Departments
1) Std. 65 Purchase Documents
State departments not transacting in FI$CAL must use the Purchasing Authority Purchase Order (Std. 65) for purchase execution. An electronic version of the Std. 65 is available at the Office of State Publishing web site:
https://www.dgsapps.dgs.ca.gov/osp/StatewideFormsWeb/Forms.aspx (select
Standard Forms).

All Purchasing Authority Purchase Orders (Std. 65) must contain the following:
• Agency Order Number (Purchase Order Number)
• Ordering Agency Name
• Agency Billing Code

STATE OF CALIFORNIA

DEPARTMENT OF GENERAL SERVICES

PROCUREMENT DIVISION
Contract (Mandatory) 1-22-23-10 A-E
Contract User Instructions

Contract 1-22-23-10 A-E Page 10 05/01/2022
User Instructions
• Purchasing Authority Number
• Leveraged Procurement Number (Contract Number)
• Supplier Information (Contact Name, Address, Phone Number, Fax Number, E-mail)
• Line Item number
• Quantity
• Unit of Measure
• Commodity Code Number
• Product Description
• Unit Price
• Extension Price
• Office of Fleet and Asset Management (OFAM) Approval Stamp (State departments only)
2) FI$CAL Purchase Documents
State departments transacting in FI$CAL will follow the FI$CAL procurement and contracting procedures.
3) Blanket Orders
The use of blanket orders against this statewide contract is not allowed.

B. Local Governmental Agencies
Local governmental agencies may use their own purchase document for purchase execution. The purchase documents must include the same data elements as listed above (Exception: Purchasing Authority Number is used by State departments only).

MINIMUM ORDER
The minimum order shall be one (1) vehicle.

ORDERING PROCEDURE
A. Ordering Methods:

Ordering agencies are to submit appropriate purchase documents directly to the contractor(s) via one of the following ordering methods:
• U.S. Mail
• Facsimile
• Email
The contractor’s Order Placement Information is as follows:

STATE OF CALIFORNIA

DEPARTMENT OF GENERAL SERVICES

PROCUREMENT DIVISION
Contract (Mandatory) 1-22-23-10 A-E
Contract User Instructions

Contract 1-22-23-10 A-E Page 11 05/01/2022
User Instructions

ORDER PLACEMENT INFORMATION
Contract #
1-22-23-10A
U.S. Mail:

Lithia Nissan of Fresno
5590 N Blackstone Ave
Fresno, CA 93710
Attn: Pat Ireland
Facsimile:
(559) 961-4601
Email:
[email protected]

Contract #
1-22-23-10B
U.S. Mail:

Ocean Honda
3801 Soquel Dr
Soquel, CA 95073
Attn: Pat Ireland
Facsimile:
(559) 961-4601
Email:
[email protected]
Contract #
1-22-23-10C
U.S. Mail:

Freeway Toyota
1835 Glendale Avenue
Hanford, CA 93230
Attn: Pat Ireland
Facsimile:
(559) 961-4601
Email:
[email protected]
Contract #
1-22-23-10D
U.S. Mail:

Winner Chevrolet
8575 Laguna Grove Drive
Elk Grove, CA 95757
Attn: Jerry Powers
Facsimile:
(916) 421-0149
Email:
[email protected]
Contract #
1-22-23-10E
U.S. Mail:

US Fleet Source
979 S. Village Oaks Drive
Covina, Ca 91724
Facsimile:
(626) 228-3077
Email:
[email protected]

When using any of the ordering methods specified above, all State departments must conform to proper State procedures.

ORDER ACCEPTANCE
The Contractor shall accept orders from any State department or local governmental agency. The Contractor shall not accept purchase documents for this contract that:
• Are incomplete;
• Are submitted without OFAM approval stamp
• Contain non-contract items; or
• Contain non-contract terms and conditions.

The Contractor must not refuse to accept orders from any State department or local governmental agency for any other reason without written authorization from the CA.

STATE OF CALIFORNIA

DEPARTMENT OF GENERAL SERVICES

PROCUREMENT DIVISION
Contract (Mandatory) 1-22-23-10 A-E
Contract User Instructions

Contract 1-22-23-10 A-E Page 12 05/01/2022
User Instructions

ORDER ACKNOWLEDMENT
The Contractor will provide the ordering agencies with an order receipt acknowledgment via e-mail/facsimile within ten (10) calendar days after receipt of an order. The acknowledgement will include:
• Ordering Agency Name
• Agency Order Number (Purchase Order Number)
• Description of Goods
• Vehicle Model Year
• Total Cost
• Date order is placed with manufacturer
• Anticipated Delivery Date
• Delayed Production Notification (if applicable)
• Discontinued Vehicle Notification (if applicable)
Contractor shall notify the ordering agency of any delays in production or delays in orders being accepted by the manufacturer for any period of time. Contractor shall provide estimated production start date and delivery date.

DELAYED PRODUCTION REMEDY
Upon receipt of order acknowledgment identifying a delay in production or orders not being accepted by the manufacturer, the ordering agencies shall have the following options:
• Request back order; or
• Cancel the item from the order with no penalty

DISCONTINUED VEHICLE REMEDY
Upon receipt of order acknowledgment identifying discontinued items, the ordering agencies shall have the following options:
• Amend purchase document to reflect DGS approved replacement vehicle; or • Cancel the item from the order
Under no circumstance is the Contractor permitted to make substitutions with non- contract/unauthorized vehicles without approval of the DGS CA.

DELIVERY PROCEDURES
Pre-Delivery Checklist
Prior to delivery, each vehicle shall be completely inspected, serviced, and detailed by the delivering Contractor and/or the manufacturer’s pre-delivery service center. A copy of the pre-delivery checklist shall be completed for each vehicle, signed by a representative of the organization performing the inspection/service, and delivered with the vehicle.

STATE OF CALIFORNIA

DEPARTMENT OF GENERAL SERVICES

PROCUREMENT DIVISION
Contract (Mandatory) 1-22-23-10 A-E
Contract User Instructions

Contract 1-22-23-10 A-E Page 13 05/01/2022
User Instructions
Delivery:

Delivery shall be within one hundred and fifty (150) days after receipt of order unless there is a delay in production/order acceptance from the manufacturer when changing from one model year to the next. Contractor shall notify the ordering agency of such delay per Article 14, Order Acknowledgement.

Orders requiring customized work by a 3
rd party supplier may exceed the delivery period
requirement. Contractor shall notify ordering agency of extended delivery period per Article 14, Order Acknowledgement.

Caravan or drive-away method of delivery from the factory to a Contractor is not acceptable unless agreed upon by the ordering agency.

Drop ship deliveries shall not be made without prior State inspection. All vehicles shall be delivered with no less than five (5) gallons of fuel in the tank.

Unless pre-arranged between the Contractor and the ordering agency, vehicles delivered with more than 50 miles on the odometer may be charged fifty (50) cents per mile in excess of 50 miles. This charge may be reflected on the invoice as a deduction from the order price. Vehicles with more than five hundred (500) miles on the odometer may not be accepted.
**Cab and Chassis trucks may require driving from an out-of-state factory and may exceed the five hundred (500) mile or less expectation. The Contractor shall notify the ordering Department at the time of purchase order execution.

When feasible, Contractor is requested to make deliveries in metropolitan areas during off-peak hours. Off-peak hours are Monday through Friday, 10:00 AM to 4:00 PM PST.

Documents
The following documents shall be delivered to the receiving agency with the vehicle:
• Completed and signed pre- delivery service checklist, including the order number and Vehicle Identification Number (VIN)
• “Line Set Tickets” or “Window (Monroney) Sticker” showing all options installed • One (1) copy of the warranty, including applicable certificates, cards, etc. • One (1) copy of the owner’s manual.

INSPECTION AND ACCEPTANCE
Vehicles ordered for State use will be inspected by a State inspector at the Contractor’s place of business or as otherwise agreed to by the Contractor and ordering agency.

Inspection will commence within five (5) working days of notification that a vehicle is ready for inspection. Inspection will include:
• Specification Compliance

STATE OF CALIFORNIA

DEPARTMENT OF GENERAL SERVICES

PROCUREMENT DIVISION
Contract (Mandatory) 1-22-23-10 A-E
Contract User Instructions

Contract 1-22-23-10 A-E Page 14 05/01/2022
User Instructions
• Workmanship
• Appearance
• Proper Operation of all Equipment and Systems
• Presence of all Applicable Documents
In the event deficiencies are detected, the vehicle will be rejected and the Contractor will be required to make the necessary repairs, adjustments or replacements. Payment and/or the commencement of a discount period (if applicable) will not begin until the defects are corrected and the vehicle is re-inspected and accepted.

Completion of inspection or acceptance by the State inspector shall in no way release the Contractor from satisfying the requirements of the contract, specifications, and warranty.

Deviations from the specified requirements that are detected by the inspection shall be corrected by the Contractor in an expeditious manner at no expense to the ordering agency.

Inspection by local agencies will be at the Contractor’s place of business or as otherwise agreed to by the Contractor and local agency.

EMERGENCY/EXPEDITED ORDERS
Not Applicable.

FREE ON BOARD (F.O.B.) DESTINATION
Contractors shall deliver vehicles to State or local agencies located in Sacramento County at no additional cost for delivery. If the Purchase Order indicates delivery outside Sacramento County, the Contractor and agency may negotiate delivery costs. If delivery is subject to an additional delivery charge, it shall be shown as a separate item on the purchase order and invoice.

State departments requesting delivery outside of Sacramento County must contact the Transportation Management Unit for freight rate comparisons to confirm appropriate pricing if the Contractor is delivering the vehicle.

Responsibility and liability for loss or damage for all orders shall remain with the Contractor until final inspection and acceptance, when all responsibility shall pass to the ordering agency, except the responsibility for latent defects, fraud, and the warranty obligations.

SHIPPED ORDERS
All shipments shall be in accordance with the General Provisions, Article 12 entitled “Packing and Shipment”.

CONTRACT ADMINISTRATION
The State and the Contractors have assigned Contract Administrators as the single points of contact for problem resolution and related contract issues.

STATE OF CALIFORNIA

DEPARTMENT OF GENERAL SERVICES

PROCUREMENT DIVISION
Contract (Mandatory) 1-22-23-10 A-E
Contract User Instructions

Contract 1-22-23-10 A-E Page 15 05/01/2022
User Instructions
State Contact
Information DGS-PD Contract Administrator
Contact Name: Eugene Shemereko
Telephone: (279) 946-8028
Facsimile: (916) 375-4613
Email: [email protected]
Address: DGS/Procurement Division
Attn: Eugene Shemereko
707 Third Street, 2nd Floor, MS 201
West Sacramento, CA 95605

Dealer
Contact
Information
Lithia Nissan of Fresno
Contract # 1-22-23-10A
Ocean Honda
Contract # 1-22-23-10B
Contact
Name:

Pat Ireland Pat Ireland
Telephone: (559) 707-5735 (559) 707-5735
Facsimile: (559) 961-4601 (559) 961-4601
Email: [email protected] [email protected] Address: Lithia Nissan of Fresno
5590 N Blackstone Ave
Fresno, CA 93710
Ocean Honda
3801 Soquel Dr
Soquel, CA 95073

Dealer
Contact
Information
Freeway Toyota of Hanford
Contract # 1-18-23-10C
Winnder Chevrolet
Contract # 1-18-23-10D
Contact
Name:

Pat Ireland Jerry Powers
Telephone: (559) 707-5735 (916) 426-5752
Facsimile: (559) 961-4601 (916) 421-0149
Email: [email protected] [email protected]
Address: Freeway Toyota
1835 Glendale Avenue
Hanford, CA 93230
Winner Chevrolet
8575 Laguna Grove Drive
Elk Grove, CA 95757

STATE OF CALIFORNIA

DEPARTMENT OF GENERAL SERVICES

PROCUREMENT DIVISION
Contract (Mandatory) 1-22-23-10 A-E
Contract User Instructions

Contract 1-22-23-10 A-E Page 16 05/01/2022
User Instructions
Dealer Contact
Information
US Fleet Source
Contract # 1-22-23-10E
Contact Name: Lisa Molino
Telephone: (626) 344-4285
Facsimile: (626) 416-3064
Email: [email protected]
Address: US Fleet Source
979 S. Village Oaks Drive
Covina, Ca 91724

RESTOCKING FEES
The Contractor may impose a restocking fee to the ordering agency on orders cancelled after the order has been placed with the manufacturer: The Contractor shall notify the ordering agency of the order placement per Article 14, Order Acknowledgment.

Re-stocking fees can be no greater than ten percent (10%) of the value of the vehicle being restocked.

INVOICING
Ordering agencies may require separate invoicing, as specified by each ordering organization. Invoices will contain the following information:
• Contractor’s name, address and telephone number
• Leveraged Procurement Number (Contract Number)
• Agency Order Number (Purchase Order Number)
• Item and commodity code number
• Quantity purchased
• Contract price and extension
• State sales and/or use tax
• Prompt payment discounts/cash discounts, if applicable • Totals for each order

PAYMENT
A. Terms
Payment terms for contracts 1-22-23-10 A - D include a $500 per vehicle discount for payment made within twenty (20) days. Contract 1-22-23-10E offers no discount. The cash discount time is defined by the State as beginning only after the vehicle has been inspected, delivered, and accepted by the receiving agency, or from the date a correct invoice is received in the office specified on the Purchase Order, whichever is later.

Payment is deemed to be made, for the purpose of earning the discount, one (1) working day after the date on the State warrant or check. Typically, acceptance will be accomplished within twenty (20) business hours after a vehicle is delivered.

STATE OF CALIFORNIA

DEPARTMENT OF GENERAL SERVICES

PROCUREMENT DIVISION
Contract (Mandatory) 1-22-23-10 A-E
Contract User Instructions

Contract 1-22-23-10 A-E Page 17 05/01/2022
User Instructions
Payment will be made in accordance with the provisions of the California Prompt Payment Act, Government Code Section 927, et seq. Unless expressly exempted by statute, the Act requires State departments to pay properly submitted, undisputed invoices not more than forty-five (45) days after the date of acceptance of goods, performance of services, or receipt of an undisputed invoice, whichever is later.

B. CAL-Card Use
Use of the CAL-Card for payment of invoices is not allowed under this statewide contract.

C. Payee Data Record
Each State accounting office must have a copy of the Payee Data Record (Std. 204) in order to process payments. State departments should forward a copy of the Std. 204 to their accounting office(s). Without the Std. 204, payment may be unnecessarily delayed. State departments may contact the Contractor for copies of the Payee Data Record.

D. State Financial Marketplace
The State reserves the right to select the form of payment for all procurements, be it either an outright purchase with payment rendered directly by the State, or a financing/lease-purchase or operating lease via the State Financial Marketplace (GS $Mart and/or Lease $Mart). If payment is via the financial marketplace, the Contractor will invoice the State and the State will approve the invoice and the selected Lender/Lessor for all product listed on the State's procurement document will pay the Contractor on behalf of the State.

CALIFORNIA SELLER’S PERMIT
The California seller permit number for the Contractor is listed below. State departments can verify that permits are currently valid at the following website: www.cdtfa.ca.gov.

State departments must adhere to the file documentation required identified in the State Contracting Manual Volume 2 and Volume 3 and SCM-F.

Contractor Name Seller Permit #
Lithia Nissan of Fresno 97163762
Ocean Honda 101-652579
Freeway Toyota of Hanford 102-659756
Winner Chevrolet 100-208309
US Fleet Source 103-097044

WARRANTY
The manufacturer’s standard new vehicle warranty shall apply to all vehicles purchased from these contracts. All warranties shall be factory authorized. The warranty shall be

STATE OF CALIFORNIA

DEPARTMENT OF GENERAL SERVICES

PROCUREMENT DIVISION
Contract (Mandatory) 1-22-23-10 A-E
Contract User Instructions

Contract 1-22-23-10 A-E Page 18 05/01/2022
User Instructions
honored by all franchised dealers of the vehicle within the State of California. The Warranty term for the vehicles offered under these contracts shall meet the following (as applicable):

• Bumper to bumper warranty shall cover not less than 3 years/36,000 miles, no charge for parts and labor.
• Power train warranty for light duty vehicles weighing 8500 lbs. GVWR or less shall cover not less than 5 years/100,000 miles, no charge for parts and labor. • Power train warranty for vehicles over 8500 lbs. GVWR shall cover not less than 5 years/60,000 miles, no charge for parts and labor.

The State’s established preventative maintenance procedures and practices shall be acceptable to the manufacturer/contractor in lieu of the manufacturer’s prescribed procedures which may form a part of the warranty.

All emission-related components shall be warranted in compliance with California Air Resources Board and Federal requirements. Contractor cannot offer independent insurance or statements indicating self insurance. If an additional extended warranty is purchased, a warranty certificate, warranty card, or a statement indicating the extended warranty has been recorded with the manufacturer shall be furnished with each vehicle delivered.

Normal wear items such as tires, belts, hoses, headlamps, light bulbs, brake linings, brake discs/drums, etc. are excluded from warranty coverage. All other items not subject to normal wear or gross operator neglect and abuse, such as window, seat, or wiper motors, chassis electrical switches (door, trunk lid), paint, hinges, locks, etc., shall be covered.

The State reserves the right to use re-refined lubrication oils, where available, in lieu of virgin equivalent oils. The re-refined oils used by the State will meet all API and SAE standards and specifications as set forth by the vehicle manufacturer. The use of said oils shall in no way void or degrade the original manufacturer’s standard warranty.

The State reserves the right to use recycled content antifreeze/coolant, where available, in lieu of virgin equivalent antifreeze/coolant when servicing its vehicles. The recycled content antifreeze/coolant used by the State will meet all ATSM standards and specifications as set forth by the vehicle manufacturer.

REPAIR PARTS
The manufacture of the awarded vehicle(s) should maintain an adequate stock of all regular and special parts to meet the continuing service and repair parts needs of the State without undue delay.

A special system shall be set up for expediting the procurement of back-order items needed to repair an inoperative vehicle including a system to air freight parts at factory

STATE OF CALIFORNIA

DEPARTMENT OF GENERAL SERVICES

PROCUREMENT DIVISION
Contract (Mandatory) 1-22-23-10 A-E
Contract User Instructions

Contract 1-22-23-10 A-E Page 19 05/01/2022
User Instructions
expense when parts are not in stock in California parts depots. Parts must be available within three (3) working days after telephone notification.

Vehicles with new technology emerging into the industry (e.g., fuel cell vehicles) may require more than (3) working days for the availability of certain parts. Contractor must notify the State Contract Administrator and ordering agency when this occurs and provide the estimated date of availability.

MAINTENANCE PLAN
A maintenance plan is available for light duty vehicles under 8500 lbs. GVWR. The purchase of a maintenance plan is optional. The maintenance plan covers all regularly scheduled service for a minimum of five (5) years/75,000 miles. The maintenance shall include at a minimum all manufacturer recommended services such as, but not limited to:
• Oil changes;
• Filter changes;
• Fluid changes;
• Lubrications;
• Tire rotations;
• Equipment and safety inspections
The Maintenance Plan is not required to cover wear items such as brake pads/shoes, wiper blades, etc.

Purchase of the Maintenance Plan is non-mandatory for State departments.

The Maintenance Plan is not applicable to vehicles over 8,500 lbs. GVWR.

RECYCLED CONTENT
State departments are required to report purchases in many product categories. The Postconsumer-Content Certification Form (CIWMB 74) for the Contractor(s) is attached (Attachment C).

SB/DVBE PARTICIPATION
There is no Small Business (SB) or Disabled Veteran Business Enterprise (DVBE) participation for this contract.

STATE AND LOCAL GOVERNMENT EMPLOYEE PRICING
In the interest of expanding the California marketplace for Zero Emission Vehicles (ZEV), some Contractors have offered a discount to any interested State of California or local government employee when purchasing a ZEV for personal use. A list of participating Dealers and vehicles can be found at: website
link TBD

STATE OF CALIFORNIA

DEPARTMENT OF GENERAL SERVICES

PROCUREMENT DIVISION
Contract (Mandatory) 1-22-23-10 A-E
Contract User Instructions

Contract 1-22-23-10 A-E Page 20 05/01/2022
User Instructions

ATTACHMENTS
Attachment A – Contract Pricing
Attachment B – Specification 2310-4181, revised 08/16/2021 Attachment C – Postconsumer Content Certification Workbook Contact Line Item # (CLIN) Description UNSPSC Unit of Measure (UOM)
Quantity in
Unit of
Measure
Make Model Vehicle Contract Unit
Price
Maintenance Plan Contract Unit
Price Dealer Contract Number
1 Compact Car, 4-Door, 4-
Passenger, FUEL CELL Vehicle in
accordance with specification 2310-
4181 dated 8/16/21 25101503
Each 1 NO BID
2 Midsize Car, 4-Door, 4-Passenger,
FUEL CELL Vehicle in accordance
with specification 2310-4181 dated
8/16/21 25101503
Each 1 NO BID
3 Minicompact Hatchback, 5-Door, 4-
Passenger, PLUG-IN HYBRID
ELECTRIC Vehicle in accordance
with specification 2310-4181 dated
8/16/21 25101503
Each 1 NO BID
4 Subcompact Hatchback, 5-Door, 4-
Passenger, 120 Mile Range
ELECTRIC Vehicle in accordance
with specification 2310-4181 dated
8/16/21 25101503
Each 1 NO BID
5 Compact Hatchback, 3-Door, 4-
Passenger, 110 Mile Range
ELECTRIC Vehicle in accordance
with specification 2310-4181 dated
8/16/21 25101503
Each 1 NO BID
6 Midsize Car, 4-Door, 4-Passenger,
200 Mile Range ELECTRIC Vehicle
in accordance with specification
2310-4181 dated 8/16/21
25101503
Each 1 NO BID
7 Midsize Hatchback, 5-Door, 4-
Passenger, 200 Mile Range
ELECTRIC Vehicle in accordance
with specification 2310-4181 dated
8/16/21 25101503
Each 1 NISSAN LEAF PLUS $25,065.00 $895.00 LITHIA NISSAN OF FRESNO 1-22-23-10A 8 Midsize Hatchback, 5-Door, 4-
Passenger, 120 Mile Range
ELECTRIC Vehicle in accordance
with specification 2310-4181 dated
8/16/21 25101503
Each 1 NISSAN LEAF S $21,540.00 $895.00 LITHIA NISSAN OF FRESNO 1-22-23-10A 9 Midsize Hatchback, 5-Door, 4-
Passenger, AWD, 200 Mile Range
ELECTRIC Vehicle in accordance
with specification 2310-4181 dated
8/16/21 25101503
Each 1 NO BID
10 Large Car, 4-Door, 4-Passenger,
200 Mile Range ELECTRIC Vehicle
in accordance with specification
2310-4181 dated 8/16/21
25101503
Each 1 HYUNDAI IONIQ 5 RE RWD $44,627.00 $1,800.00 US FLEET SOURCE 1-22-23-10E 11 Large Car, 4-Door, 4-Passenger,
AWD, 200 Mile Range ELECTRIC
Vehicle in accordance with
specification 2310-4181 dated
8/16/21 25101503
Each 1 HYUNDAI IONIQ 5 RE AWD $48,278.00 $1,800.00 US FLEET SOURCE 1-22-23-10E Payment Terms
Fleet Vehicles - Cars
Attachment A - Contract Pricing
Contract 1-22-23-10 (A-E)
Terms: $500 discount per vehicle for payment within 20 days (Excludes US Fleet Source 1-22-23-10E)
1 Contact Line Item # (CLIN) Description UNSPSC Unit of Measure (UOM)
Quantity in
Unit of
Measure
Make Model Vehicle Contract Unit
Price
Maintenance Plan Contract Unit
Price Dealer Contract Number
12 Small Station Wagon, 5-Door, 4-
Passenger, 200 Mile Range
ELECTRIC Vehicle in accordance
with specification 2310-4181 dated
8/16/21 25101503
Each 1 CHEVROLET BOLT $29,180.00 $695.00 WINNER CHEVROLET 1-22-23-10D 12 Small Station Wagon, 5-Door, 4-
Passenger, 200 Mile Range
ELECTRIC Vehicle in accordance
with specification 2310-4181 dated
8/16/21 25101503
Each 1 CHEVROLET BOLT EUV $31,900.00 $695.00 WINNER CHEVROLET 1-22-23-10D 13 Small Station Wagon, 5-Door, 4-
Passenger, AWD, 200 Mile Range
ELECTRIC Vehicle in accordance
with specification 2310-4181 dated
8/16/21 25101503
Each 1 NO BID
14 Compact Car, 4-Door, 4-
Passenger, AWD Mile Range

PLUG-IN HYBRID ELECTRIC
Vehicle in accordance with
specification 2310-4181 dated
8/16/21 25101503
Each 1 NO BID
15 Compact Car, 4-Door, 4-
Passenger, PLUG-IN HYBRID
ELECTRIC Vehicle in accordance
with specification 2310-4181 dated
8/16/21 25101503
Each 1 NO BID
16 Midsize Hatchback, 5-Door, 4-
Passenger, PLUG-IN HYBRID
ELECTRIC Vehicle in accordance
with specification 2310-4181 dated
8/16/21 25101503
Each 1 TOYOTA PRIUS PRIME $25,130.00 $500.00 FREEWAY TOYOTA OF HANFORD 1-22-23-10C 17 Small Station Wagon, 5-Door, 4-
Passenger, PLUG-IN HYBRID
ELECTRIC Vehicle in accordance
with specification 2310-4181 dated
8/16/21 25101504
Each 1 KIA NIRO PHEV $30,188.00 $963.00 US FLEET SOURCE 1-22-23-10E 18 Midsize Car, 4-Door, 4-Passenger,
AWD Mile Range PLUG-IN
HYBRID ELECTRIC Vehicle in
accordance with specification 2310-
4181 dated 8/16/21
25101504
Each 1 NO BID
19 Midsize Car, 4-Door, 4-Passenger,

PLUG-IN HYBRID ELECTRIC
Vehicle in accordance with
specification 2310-4181 dated
8/16/21 25101503
Each 1 NO BID
20 Compact Car, 4-Door, 4-
Passenger, HYBRID-ELECTRIC
Vehicle in accordance with
specification 2310-4181 dated
8/16/21 25101503
Each 1 TOYOTA COROLLA $21,594.00 $895.00 FREEWAY TOYOTA OF HANFORD 1-22-23-10C 21 Midsize Car, 4-Door, 4-Passenger,
HYBRID-ELECTRIC Vehicle in
accordance with specification 2310-
4181 dated 8/16/21
25101503
Each 1 TOYOTA CAMRY $24,658.00 $895.00 FREEWAY TOYOTA OF HANFORD 1-22-23-10C 2 Contact Line Item # (CLIN) Description UNSPSC Unit of Measure (UOM)
Quantity in
Unit of
Measure
Make Model Vehicle Contract Unit
Price
Maintenance Plan Contract Unit
Price Dealer Contract Number
21 Midsize Car, 4-Door, 4-Passenger,
HYBRID-ELECTRIC Vehicle in
accordance with specification 2310-
4181 dated 8/16/21 25101503
Each 1 HYUNDAI ELANTRA BLUE $22,588.00 $1,800.00 US FLEET SOURCE 1-22-23-10E 22 Midsize Hatchback, 5-Door, 4-
Passenger, HYBRID-ELECTRIC
Vehicle in accordance with
specification 2310-4181 dated
8/16/21 25101503
Each 1 TOYOTA PRIUS $22,716.00 $895.00 FREEWAY TOYOTA OF HANFORD 1-22-23-10C 22 Midsize Hatchback, 5-Door, 4-
Passenger, HYBRID-ELECTRIC
Vehicle in accordance with
specification 2310-4181 dated
8/16/21 25101503
Each 1 HONDA INSIGHT $26,048.00 $895.00 OCEAN HONDA 1-22-23-10B 23 Large Car, 4-Door, 4-Passenger,
HYBRID-ELECTRIC Vehicle in
accordance with specification 2310-
4181 dated 8/16/21 25101503
Each 1 TOYOTA AVALON $32,355.00 $895.00 FREEWAY TOYOTA OF HANFORD 1-22-23-10C 23 Large Car, 4-Door, 4-Passenger,
HYBRID-ELECTRIC Vehicle in
accordance with specification 2310-
4181 dated 8/16/21 25101503
Each 1 HONDA ACCORD $27,811.00 $895.00 OCEAN HONDA 1-22-23-10B 23 Large Car, 4-Door, 4-Passenger,
HYBRID-ELECTRIC Vehicle in
accordance with specification 2310-
4181 dated 8/16/21 25101503
Each 1 HYUNDAI SONATA HYBRID BLUE $26,588.00 $1,800.00 US FLEET SOURCE 1-22-23-10E 24 Small Station Wagon, 5-Door, 4-
Passenger, HYBRID-ELECTRIC
Vehicle in accordance with
specification 2310-4181 dated
8/16/21 25101503
Each 1 KIA NIRO HYBRID $25,647.00 $963.00 US FLEET SOURCE 1-22-23-10E 25 Midsize Station Wagon, 5-Door, 4-
Passenger, HYBRID-ELECTRIC
Vehicle in accordance with
specification 2310-4181 dated
8/16/21 25101503
Each 1 NO BID
26 Large Car, 4-Door, 4-Passenger,
E85 Vehicle in accordance with
specification 2310-4181 dated
8/16/21 25101503
Each 1 NO BID
Description Unit of Measure
(UOM) Quantity in Unit of Measure Make Model Manufacturer Contract Unit Price Additional options, (cost plus) various various n/a n/a n/a Dealer Cost up to + 10 % Removal of options, (cost minus) various various n/a n/a n/a Dealer Cost up to + 10 % End of Sheet
The following items are applicable for options only. Not evaluated for award purposes. 3 Department of General Services
Procurement Division
707 Third Street, 2nd Floor
West Sacramento, CA 95605-2811
State of California

STATEWIDE CONTRACT

USER INSTRUCTIONS
All changes to most recent Supplem ent are in bold red italic. Additi ons ar e enclosed in asterisks, *, and deleti ons are enclosed in br ackets, [].

MANDATORY
*Supplement 4*
*(Incorporates Supplements 1 – 4)*
ISSUE AND EFFECTIVE DATE: *5/2/2022*
CONTRACT NUMBER: 1-20-23-10I
DESCRIPTION: Fleet Vehicles – Cars
CONTRACTOR(S): Tesla, Inc.

CONTRACT TERM: 9/25/2020 through 9/24/2022
STATE CONTRACT ADMINISTRATOR: Eugene Shemereko
*279/946-8028*
[email protected]
The contract user instructions, products, and pricing are included herein. All purchase documents issued under this contract incorporate the contract terms and applicable California General Provisions:

Non-IT General Provisions, rev 06/08/2010
(http://www.documents.dgs.ca.gov/dgs/fmc/gs/pd/dgspd 401.pdf Cal eProcure link: www.caleprocure.ca.gov

STATE OF CALIFORNIA

DEPARTMENT OF GENERAL SERVICES

PROCUREMENT DIVISION
Contract (Mandatory) 1-20-23-10I
Contract User Instructions, Supplement 4

Contract 1-20-23-10I Page 2 5/2/2022
User Instructions
All changes to most recent Supplement are in bold red italic. Additions are enclosed in asterisks; deletions are enclosed in brackets.

SUMMARY OF CHANGES
Supplement
Number Description/Articles Supplement
Date
*4* *Subject contract for Fleet Vehicles – Cars –
1-20-23-10I is hereby modified to reflect the
following changes:
➢ Attachment A – Contract Pricing
Supplement 3 has been replaced with
Attachment A – Contract Pricing
Supplement 4
➢ Contract Administrator phone number
updated on cover page and article 22*

*5/2/2022*
3 Subject contract for Fleet Vehicles – Cars – 1-20-
23-10I is hereby modified to reflect the following
changes:
➢ Attachment A – Contract Pricing
Supplement 1 has been replaced with
Attachment A – Contract Pricing
Supplement 3

2/4/2022
2 *Subject contract for Fleet Vehicles – Cars – 1-
20-23-10I is hereby modified to reflect the
following changes:
➢ Contract is hereby extended an additional
year, to 9/24/2022.

5/10/2021
1 Subject contract for Fleet Vehicles – Cars – 1-20-
23-10I is hereby modified to reflect the following
changes:
➢ Attachment A – Contract Pricing:

Model 3 Standard Range RWD - 220-mile
range has been replaced with Model 3
Standard Range Plus RWD – 263-mile
range. Line item price has increased.

03/25/2021

STATE OF CALIFORNIA

DEPARTMENT OF GENERAL SERVICES

PROCUREMENT DIVISION
Contract (Mandatory) 1-20-23-10I
Contract User Instructions, Supplement 4

Contract 1-20-23-10I Page 3 5/2/2022
User Instructions

STATE OF CALIFORNIA

DEPARTMENT OF GENERAL SERVICES

PROCUREMENT DIVISION
Contract (Mandatory) 1-20-23-10I
Contract User Instructions, Supplement 4

Contract 1-20-23-10I Page 4 5/2/2022
User Instructions

STATE OF CALIFORNIA

DEPARTMENT OF GENERAL SERVICES

PROCUREMENT DIVISION
Contract (Mandatory) 1-20-23-10I
Contract User Instructions, Supplement 4

Contract 1-20-23-10I Page 5 5/2/2022
User Instructions
SCOPE
The State’s contract with Tesla, Inc. provides a current model year Model 3 at contracted pricing to the State of California and local governmental agencies in accordance with the requirements of Contract # 1-20-23-10I. The contractor will be the primary point of contact for data collection, reporting, and distribution of the Tesla Model 3 to the State.

The contract term is for one (1) year with an option to extend the contract for one (1) additional one (1) year period or portion thereof. The terms, conditions, and prices for the contract extension option shall be by mutual agreement between the contractor and the State. If a mutual agreement cannot be met the contract may be terminated at the end of the current contract term.

CONTRACT USAGE/RULES
A. State Departments
• The use of this contract is mandatory for State of California departments. State Departments may purchase any vehicle that is awarded to each line item. This contract does not include ranking.
• Ordering departments must adhere to all applicable State laws, regulations, policies, best practices, and purchasing authority requirements, e.g. California Codes, Code of Regulations, State Administrative Manual, Management Memos, and State Contracting Manual Volume 2 and 3, as applicable. • Prior to placing orders against this contract, State departments must have been granted non-IT purchasing authority by the Department of General Services, Procurement Division (DGS-PD) for the use of this statewide contract. State departments that have not been granted purchasing authority by DGS-PD for the use of the State’s statewide contracts may contact DGS-PD’s Purchasing Authority Management Section by e-mail at [email protected].
• Departments must have a Department of General Services (DGS) agency billing code prior to placing orders against this contract. Ordering departments may contact their Purchasing Authority contact or their department’s fiscal office to obtain this information.

B. Local Governmental Agencies
• Local governmental agency use of this contract is optional. • Local government agencies are defined as “any city, county, city and county, district or other governmental body or corporation”, per Public Contract Code Chapter 2, Section 10298 (b), empowered to expend public funds for the acquisition of products; this includes the California State Universities (CSU) and University of California (UC) systems, K-12 schools and community colleges. While the State makes this contract available to local governmental agencies, each local

STATE OF CALIFORNIA

DEPARTMENT OF GENERAL SERVICES

PROCUREMENT DIVISION
Contract (Mandatory) 1-20-23-10I
Contract User Instructions, Supplement 4

Contract 1-20-23-10I Page 6 5/2/2022
User Instructions
governmental agency should determine whether this contract is consistent with its procurement policies and regulations.
• Local governmental agencies shall have the same rights and privileges as the State under the terms of this contract. Any agencies desiring to participate shall be required to adhere to the same responsibilities as do State agencies and have no authority to amend, modify or change any condition of the contract. • A DGS issued billing code is not required for local governmental agencies to place orders against this contract.

C. Unless otherwise specified within this document, the term “ordering agencies” will refer to all State departments and/or local governmental agencies eligible to utilize this contract. Ordering and/or usage instructions exclusive to State departments or local governmental agencies shall be identified within each article.

DGS ADMINISTRATIVE FEES
A. State Departments
The DGS will bill each State department an administrative fee for use of this statewide contract. The administrative fee should NOT be included in the order total, nor remitted before an invoice is received from DGS.

Current fees are available online in the Price Book & Directory of Services (https://www.dgs.ca.gov/OFS/Price-Book) (go to Price Book Download and click on Purchasing under Procurement Division).

B. Local Governmental Agencies
For all local government agency transactions issued against the contract, the Contractor is required to remit the DGS-PD an Incentive Fee of an amount equal to

1.25% of the total purchase order amount excluding taxes and freight. This Incentive Fee shall not be included in the agency’s purchase price, nor invoiced or charged to the purchasing entity. All prices quoted to local governmental agency customers shall reflect State contract pricing, including any and all applicable discounts, and shall include no other add-on fees.

SB/DVBE OFF-RAMP PROVISION
There is no SB/DVBE off ramp associated with this contract.

PROBLEM RESOLUTION/SUPPLIER PERFORMANCE
Ordering agencies and/or Contractor shall inform the State Contract Administrator of any technical or contractual difficulties encountered during contract performance in a timely manner. This includes and is not limited to informal disputes, supplier performance, outstanding deliveries, etc. The ordering agency should include all relevant information and/or documentation (e.g., purchase documents).

STATE OF CALIFORNIA

DEPARTMENT OF GENERAL SERVICES

PROCUREMENT DIVISION
Contract (Mandatory) 1-20-23-10I
Contract User Instructions, Supplement 4

Contract 1-20-23-10I Page 7 5/2/2022
User Instructions

CONTRACT ITEMS
Contract pricing for the Tesla Model 3 is listed on Attachment A, Contract Pricing on the second tab titled Cars 1-20-23-10I Tesla Model 3. All prices listed shall be fixed as the maximum cost for the contract period unless a price increase is granted.

Each line item description on Attachment A, Contract Pricing, provides a description of the minimum requirements that each vehicle in that line item has met or exceeded.

Attachment D, Vehicle Specications, provides detailed information for the vehicle on contract by dealer.

Price Increases
Price increases may be requested with each model year change and will be posted on a quarterly basis. Quarterly Increases shall be processed on the following calendar days:
• July 1st
• October 1st
• January 1st
• April 1st
Contractors are requested to price protect the contracted price for the duration between the price increase request and the time the increase is processed. If the Contractor is unable to honor the price protection, the Contractor’s vehicle(s) will be unavailable for ordering until the price increases have been evaluated and approved.

Multiple Award
Some line items may have multiple vehicles awarded with different make and models available. State Departments may choose any vehicle identified in the subject line item.

There is no vehicle ranking associated with this contract.

Sales Tax
The sales tax rate applied should be based on the rate of the “Bill To” address listed on the Purchase Order.

Options
All factory options shall be available and priced at dealer cost plus up to 10 percent for an addition or dealer cost minus up to 10 percent for a deletion in accordance with the manufacturer’s price list in effect at the time of the bid opening. All options added or deleted shall be shown as a separate line item on the purchase order, invoice, and contract usage report. Equipment changes which might be made would include, but would not be limited to, the following:
• Add power windows;
• Add trailer tow package;

STATE OF CALIFORNIA

DEPARTMENT OF GENERAL SERVICES

PROCUREMENT DIVISION
Contract (Mandatory) 1-20-23-10I
Contract User Instructions, Supplement 4

Contract 1-20-23-10I Page 8 5/2/2022
User Instructions
• Delete pick up box (bed).

In no case shall options be included or deleted in such a manner as to cause the vehicle to conflict with any other line item on this or any other vehicle contract.

The supplier will provide DGS-PD and/or ordering agencies a copy of the current model year price sheet to the requestor within ten (10) calendar days of notification.

Note: Vehicles with options added or deleted must continue to meet or exceed the appropriate minimum specification.

Tire Fee
Purchase orders MUST include the State mandated $1.75 per tire fee.

Document Processing Charge
In accordance with the California Vehicle Code Section 4456.5, a dealer may charge the purchaser a document processing charge for the preparation and processing of documents, disclosures, titling, registration, and information security obligations imposed by state and federal law. The document processing charge shall not exceed $85 per vehicle purchased.

A dealer may charge the purchaser an electronic filing fee, which does not exceed the actual amount the dealer is charged by a first-line service provider. The electronic filing fee shall not exceed $30 per vehicle purchased.

SPECIFICATIONS
All products must conform to the attached State of California Bid Specification Number 2310-5371BS dated 8/26/2020 (Attachment B).

Vehicle color shall be a solar reflective color (white, silver metallic, or gold metallic) per Management Memo 12-03 (exceptions are listed in the Memo).

CUSTOMER SERVICE
The Contractor shall provide office and personnel resources for responding to inquiries, including telephone and email coverage weekdays during the hours of 8:00 a.m. - 5:00 p.m., PT.

The customer service unit shall be staffed with individuals that:
• Are trained in the requirements of this contract;
• Have the authority to take administrative action to correct problems that may occur; and • Are designated for training and general customer service follow-up.

STATE OF CALIFORNIA

DEPARTMENT OF GENERAL SERVICES

PROCUREMENT DIVISION
Contract (Mandatory) 1-20-23-10I
Contract User Instructions, Supplement 4

Contract 1-20-23-10I Page 9 5/2/2022
User Instructions
The Contractor’s customer service unit shall respond to all customer inquiries within two (2) business days of initial contact.

Dealer Contact Phone Email
Tesla, Inc. Sloan Cinelli (650) 440-1115 [email protected] Note: Ordering agencies are encouraged to have one (1) point of contact for inquiries, quotes, and orders whenever possible. Multiple calls and emails from various requestors for the same information can slow customer service response times.

PRODUCT SUBSTITUTIONS
Under no circumstance is the Contractor permitted to make substitutions with non- contract/unauthorized vehicles without approval of the DGS Contract Administrator.

PURCHASE EXECUTION
A. State Departments
1) Std. 65 Purchase Documents
State departments not transacting in FI$CAL must use the Purchasing Authority Purchase Order (Std. 65) for purchase execution. An electronic version of the Std. 65 is available at the Office of State Publishing web site:
https://www.dgsapps.dgs.ca.gov/osp/StatewideFormsWeb/Forms.aspx (select Standard Forms).

All Purchasing Authority Purchase Orders (Std. 65) must contain the following:
• Agency Order Number (Purchase Order Number)
• Ordering Agency Name
• Agency Billing Code
• Purchasing Authority Number
• Leveraged Procurement Number (Contract Number)
• Supplier Information (Contact Name, Add ress, Phone Number, Fax Number, E-mail)
• Line Item number
• Quantity
• Unit of Measure
• Commodity Code Number
• Product Description
• Unit Price
• Extension Price
• Office of Fleet and Asset Management (OFAM) Approval Stamp (State departments only)

STATE OF CALIFORNIA

DEPARTMENT OF GENERAL SERVICES

PROCUREMENT DIVISION
Contract (Mandatory) 1-20-23-10I
Contract User Instructions, Supplement 4

Contract 1-20-23-10I Page 10 5/2/2022
User Instructions
2) FI$CAL Purchase Documents
State departments transacting in FI$CAL will follow the FI$CAL procurement and contracting procedures.
3) Blanket Orders
The use of blanket orders against this statewide contract is not allowed.

B. Local Governmental Agencies
Local governmental agencies may use their own purchase document for purchase execution. The purchase documents must include the same data elements as listed above (Exception: Purchasing Authority Number is used by State departments only).

MINIMUM ORDER
The minimum order shall be one (1) vehicle.

ORDERING PROCEDURE
A. Ordering Methods:

Ordering agencies are to submit appropriate purchase documents directly to the contractor via any of the following ordering methods:
• U.S. Mail
• Facsimile
• Email
The contractor’s Order Placement Information is as follows:

ORDER PLACEMENT INFORMATION
U.S. Mail:
45500 Fremont Blvd
Fremont CA,94538
Facsimile:
(510) 249-2410
Email:
[email protected]
[email protected]

When using any of the ordering methods specified above, all State departments must conform to proper State procedures.

ORDER ACCEPTANCE
The Contractor shall accept orders from any State department or local governmental agency. The Contractor shall not accept purchase documents for this contract that:
• Are incomplete;
• Are submitted without OFAM approval stamp
• Contain non-contract items; or

STATE OF CALIFORNIA

DEPARTMENT OF GENERAL SERVICES

PROCUREMENT DIVISION
Contract (Mandatory) 1-20-23-10I
Contract User Instructions, Supplement 4

Contract 1-20-23-10I Page 11 5/2/2022
User Instructions
• Contain non-contract terms and conditions.

The Contractor must not refuse to accept orders from any State department or local governmental agency for any other reason without written authorization from the Contract Administrator.

ORDER ACKNOWLEDGMENT
The Contractor will provide the ordering agencies with an order receipt acknowledgment via e-mail/facsimile within ten (10) calendar days after receipt of an order. The acknowledgement will include:
• Ordering Agency Name
• Agency Order Number (Purchase Order Number)
• Description of Goods
• Vehicle Model Year
• Total Cost
• Date order is placed with manufacturer
• Anticipated Delivery Date
• Delayed Production Notification* (if applicable)
• Discontinued Vehicle Notification (if applicable)
Contractor shall notify the ordering agency of any delays in production or delays in orders being accepted by the manufacturer for any period of time. Contractor shall provide estimated production start date and delivery date.

DELAYED PRODUCTION REMEDY
Upon receipt of order acknowledgment identifying a delay in production or orders not being accepted by the manufacturer, the ordering agencies shall have the following options:
• Request back order; or
• Cancel the item from the order with no penalty

DISCONTINUED VEHICLE REMEDY
Upon receipt of order acknowledgment identifying discontinued items, the ordering agencies shall have the following options:
• Amend purchase document to reflect DGS approved replacement vehicle; or • Cancel the item from the order
Under no circumstance is the Contractor permitted to make substitutions with non- contract/unauthorized vehicles without approval of the DGS Contract Administrator.

DELIVERY PROCEDURES
Pre-Delivery Checklist

STATE OF CALIFORNIA

DEPARTMENT OF GENERAL SERVICES

PROCUREMENT DIVISION
Contract (Mandatory) 1-20-23-10I
Contract User Instructions, Supplement 4

Contract 1-20-23-10I Page 12 5/2/2022
User Instructions
Prior to delivery, each vehicle shall be completely inspected, serviced and detailed by the delivering dealer and/or the manufacturer’s pre-delivery service center. A copy of the pre- delivery checklist shall be completed for each vehicle, signed by a representative of the organization performing the inspection/service, and delivered with the vehicle.

Delivery:

Delivery shall be within one hundred and fifty (150) days after receipt of order unless there is a delay in production/order acceptance from the manufacturer when changing from one (1) model year to the next. Contractor shall notify the ordering agency of such delay per Article 14, Order Acknowledgement.

Orders requiring customized work by a 3rd party supplier may exceed the delivery period requirement. Contractor shall notify ordering agency of extended delivery period per Article 14, Order Acknowledgement.

Caravan or drive-away method of delivery from the factory to a dealer is not acceptable unless agreed upon by the ordering agency.

Drop ship deliveries shall not be made without prior State inspection. All vehicles shall be delivered with no less than five (5) gallons of fuel in the tank.

Unless pre-arranged between the dealer and the ordering agency, vehicles delivered with more than fifty (50) miles on the odometer may be charged fifty (50) cents per mile in excess of 50 miles. This charge may be reflected on the invoice as a deduction from the order price. Vehicles with more than five hundred (500) miles on the odometer may not be accepted.

Contractor is requested to make deliveries in Los Angeles County, Orange County, San Bernardino Metropolitan Area, and San Diego Metropolitan Area during off-peak hours.

Off-peak hours are Monday through Friday, 10:00 AM to 4:00 PM.

In accordance with paragraph 15 of the General Provisions entitled “Delivery”, the Contractor shall strictly adhere to the delivery terms and completion schedule as specified in this bid. Failure to comply with the delivery requirements, as stated, may be considered a breach of contract and subject the contractor to General Provisions 26, entitled “Rights and Remedies of the State for Default”.

Documents
The following documents shall be delivered to the receiving agency with the vehicle:
• Completed and signed pre-delivery service checklist, including the order number and Vehicle Identification Number (VIN);
• “Line Set Tickets” or “Window (Monroney) Sticker” showing all options installed; • One (1) copy of the warranty, including applicable certificates, cards, etc.; • One (1) copy of the owner’s manual.

STATE OF CALIFORNIA

DEPARTMENT OF GENERAL SERVICES

PROCUREMENT DIVISION
Contract (Mandatory) 1-20-23-10I
Contract User Instructions, Supplement 4

Contract 1-20-23-10I Page 13 5/2/2022
User Instructions

INPSECTION AND ACCEPTANCE
Vehicles ordered for State use will be inspected by a State inspector at the dealer’s place of business. Inspection will commence within five (5) working days of notification that a vehicle is ready for inspection. Inspection will include:
• Specification Compliance
• Workmanship
• Appearance
• Proper Operation of all Equipment and Systems
• Presence of all Applicable Documents
In the event deficiencies are detected, the vehicle will be rejected and the delivering dealer will be required to make the necessary repairs, adjustments or replacements. Payment and/or the commencement of a discount period (if applicable) will not begin until the defects are corrected and the vehicle is re-inspected and accepted.

Completion of inspection or acceptance by the State inspector shall in no way release the dealer from satisfying the requirements of the contract, specifications, and warranty.

Deviations from the specified requirements that are detected by the inspection shall be corrected by the dealer in an expeditious manner at no expense to the owning agency.

Inspection by local agencies will be at the dealer’s place of business or as otherwise agreed to by the dealer and local agency.

EMERGENCY/EXPEDITED ORDERS
Not Applicable.

FREE ON BOARD (F.O.B.) DESTINATION
Vehicles shall be delivered from the factory to the dealer’s place of business. The dealer shall deliver vehicles to ordering agencies located within the FOB point of Sacramento County at no additional cost for delivery. If the purchase order indicates delivery outside the FOB point, the delivery may be subject to an additional delivery charge. The dealer and agency will negotiate the cost of delivery beyond the FOB point. This charge shall be shown as a separate item on the purchase order and invoice.

State agencies requesting delivery outside the F.O.B. area must contact the Office of Transportation Management for freight rate comparisons if the dealer is delivering the vehicle. These delivery instructions will be provided on the purchase order. Dealers receiving a purchase order without specific transportation instructions must contact the ordering agency.

SHIPPED ORDERS
All shipments shall be in accordance with the General Provisions, Article 12 entitled “Packing and Shipment”.

STATE OF CALIFORNIA

DEPARTMENT OF GENERAL SERVICES

PROCUREMENT DIVISION
Contract (Mandatory) 1-20-23-10I
Contract User Instructions, Supplement 4

Contract 1-20-23-10I Page 14 5/2/2022
User Instructions

CONTRACT ADMINISTRATION
Both the State and the Contractor have assigned Contract Administrators as the single points of contact for problem resolution and related contract issues.

State Contact
Information DGS-PD Contract Administrator
Contact
Name:

Eugene Shemereko
Telephone: *(279) 946-8028*
Facsimile: (916) 375-4613
Email: [email protected]
Address: DGS/Procurement Division
Attn: Eugene Shemereko
707 Third Street, 2nd Floor, MS 201
West Sacramento, CA 95605

Contractor
Information
Tesla, Inc.

Contract # 1-20-23-10I
Contact
Name:

Sloan Cinelli
Telephone: (650) 440-1115
Facsimile: (510) 249-2410
Email: [email protected]
Address: 45500 Fremont Blvd
Fremont, CA 94538

RESTOCKING FEES
The Contractor may impose a restocking fee to the ordering agency on orders cancelled after the order has been placed with the manufacturer: The Contractor shall notify the ordering agency of the order placement per Article 14, Order Acknowledgment.

Re-stocking fees can be no greater than 10 percent of the value of the vehicle being restocked.

INVOICING
Ordering agencies may requ ire separate invoicing, as specified by each ordering organization. Invoices will contain the following information:
• Contractor’s name, address and telephone number
• Leveraged Procurement Number (Contract Number)
• Agency Order Number (Purchase Order Number)

STATE OF CALIFORNIA

DEPARTMENT OF GENERAL SERVICES

PROCUREMENT DIVISION
Contract (Mandatory) 1-20-23-10I
Contract User Instructions, Supplement 4

Contract 1-20-23-10I Page 15 5/2/2022
User Instructions
• Item and commodity code number
• Quantity purchased
• Contract price and extension
• State sales and/or use tax
• Prompt payment discounts/cash discounts, if applicable • Totals for each order

PAYMENT
A. Terms
Payment will be made in accordance with the provisions of the California Prompt Payment Act, Government Code Section 927, et seq. Unless expressly exempted by statute, the Act requires State departments to pay properly submitted, undisputed invoices not more than forty- five (45) days after the date of acceptance of goods, performance of services, or receipt of an undisputed invoice, whichever is later.

B. CAL-Card Use
Use of the CAL-Card for payment of invoices is not allowed under this statewide contract.

C. Payee Data Record
Each State accounting office must have a copy of the Payee Data Record (Std. 204) in order to process payments. State departments should forward a copy of the Std. 204 to their accounting office(s). Without the Std. 204, payment may be unnecessarily delayed. State departments may contact the contractor for copies of the Payee Data Record.

D. State Financial Marketplace
The State reserves the right to select the form of payment for all procurements, be it either an outright purchase with payment rendered directly by the State, or a financing/lease-purchase or operating lease via the State Financial Marketplace (GS $Mart and/or Lease $Mart). If payment is via the financial marketplace, the Supplier will invoice the State and the State will approve the invoice and the selected Lender/Lessor for all product listed on the State's procurement document will pay the supplier on behalf of the State.

CALIFORNIA SELLER’S PERMIT
The California seller permit number for the Contractor is listed below. State departments can verify that permits are currently valid at the following website: www.cdtfa.ca.gov.

State departments must adhere to the file documentation required identified in the State Contracting Manual Volume 2 and Volume 3 and SCM-F.

STATE OF CALIFORNIA

DEPARTMENT OF GENERAL SERVICES

PROCUREMENT DIVISION
Contract (Mandatory) 1-20-23-10I
Contract User Instructions, Supplement 4

Contract 1-20-23-10I Page 16 5/2/2022
User Instructions
Contractor Name Seller Permit #
Tesla, Inc. 100789956-00008

WARRANTY
The manufacturer’s standard new vehicle warranty shall apply to all vehicles procured against the resulting contract.

All warranties shall be factory authorized. Bumper to bumper warranty shall cover not less than 3 years/36,000 miles, no charge for parts and labor. Power train warranty for light duty vehicles weighing
8500 lbs. GVWR or less shall cover not less than 5 years/100,000 miles, no charge for parts and labor.

The warranty shall be honored by all franchised dealers of the vehicle within the State of California. The State’s established preventative maintenance procedures and practices shall be acceptable to the manufacturer/dealer in lieu of the manufacturer’s prescribed procedures which may form a part of the warranty.

All emission -related components shall be warranted in compliance with California Air Resources Board and Federal requirements. Proposals offering independent insurance or a statement indicating self-insurance will be deemed non-responsive and will be rejected.

If an additional extended warranty is purchased, a warranty certificate, warranty card, or a statement indicating the extended warranty has been recorded with the manufacturer shall be furnished with each vehicle delivered.

Normal wear items such as tires, belts, hoses, headlamps, light bulbs, brake linings, brake discs/drums, etc. are excluded from warranty coverage. All other items not subject to normal wear or gross operator neglect and abuse, such as window, seat, or wiper motors, chassis electrical switches (door, trunk lid) paint, hinges, locks, etc., shall be covered.

The State reserves the right to use re-refined lubrication oils, where available, in lieu of virgin equivalent oils. The re-refined oils used by the State will meet all API and SAE standards and specifications as set forth by the vehicle manufacturer.

The use of said oils shall in no way void or degrade the original manufacturer’s standard warranty.

The State reserves the right to use recycled content antifreeze/coolant, where available, in lieu of virgin equivalent antifreeze/coolant when servicing its vehicles. The recycled content antifreeze/coolant used by the State will meet all ATSM standards and specifications as set forth by the vehicle manufacturer.

Note: Vehicles not placed in service immediately upon receipt shall be warranted from the date the unit is placed in service. The receiving department shall notify the dealer in writing of the actual “In-Service” date.

STATE OF CALIFORNIA

DEPARTMENT OF GENERAL SERVICES

PROCUREMENT DIVISION
Contract (Mandatory) 1-20-23-10I
Contract User Instructions, Supplement 4

Contract 1-20-23-10I Page 17 5/2/2022
User Instructions

REPAIR PARTS
The vehicle manufacturer shall maintain an adequate stock of all regular and special parts to meet the continuing service and repair parts needs of the State without undue delay.

A special system shall be set up for expediting the procurement of back order items needed to repair an inoperative vehicle including a system to air freight parts at factory expense when parts are not in stock in California parts depots. Parts must be available within three (3) working days after telephone notification.

Vehicles with new technology emerging into the industry (e.g. fuel cell vehicles) may require more than (3) working days for the availability of certain parts. Contractor must notify the DGS Contract Administrator and ordering agency when this occurs and provide the estimated date of availability.

RECYCLED CONTENT
State departments are required to report purchases in many product categories. The Postconsumer-Content Certification Form (CIWMB 74) for the contractor is attached (Attachment C).

SB/DVBE PARTICIPATION
There is no Small Business (SB) or Disabled Veteran Business Enterprise (DVBE) participation for this contract.

ATTACHMENTS
Attachment A – Contract Pricing *Supplement 4*
Attachment B – Specification 2310-5371BS, revised 8/26/2020 Attachment C – Postconsumer-Content Certification Form
Attachment D – Vehicle Specifications

Contact Line Item #
(CLIN) Description Make Model Vehicle Contract
Unit Price Dealer Contract
Number
Technical
Questionnaire
1 Midsize Car, 200-Mile
Range ELECTRIC
Vehicle in accordance
with specification 2310-
Tesla Model 3 Standard
Range Plus RWD *$48,535.00* Tesla, Inc. 1-20-23-10I See attachment D Contact:

Tesla Inc. - (650) 440-1115
Fleet Vehicles - Cars - *Supplement 4 dated 5/2/22*
Attachment A - Contract Pricing
Contract 1-20-23-10I
The following items are applicable for options only. Not evaluated for award purposes.

Department of General Services
Procurement Division
707 Third Street, 2nd Floor
West Sacramento, CA 95605-2811
State of California

STATEWIDE CONTRACT

USER INSTRUCTIONS
All changes to most recent Supplem ent are in bold red italic. Additi ons ar e enclosed in asterisks, *, and deleti ons are enclosed in br ackets, [].

MANDATORY
ISSUE AND EFFECTIVE DATE: 05/01/2022
CONTRACT NUMBER: 1-22-23-23 A through I
DESCRIPTION: Fleet Vehicles – Vans & SUVs
CONTRACTOR(S): Lithia Nissan of Fresno (1-22-23-23A)
Ocean Honda (1-22-23-23B)
Freeway Toyota (1-22-23-23C)
Winner Chevrolet (1-22-23-23D)
Elk Grove Auto (1-22-23-23E)
Downtown Ford (1-22-23-23F)
Watsonville Fleet Group (1-22-23-23G)
US Fleet Source (1-22-23-23H)
CA Car Group (1-22-23-23I)
CONTRACT TERM: 05/01/2022 through 04/30/2025
STATE CONTRACT ADMINISTRATOR: Contracts 1-22-23-23A-H
Eugene Shemereko
279-946-8028
[email protected]

Contract 1-22-23-23I
Robb Parkison
279-946-8302
[email protected]
The contract user instructions, products, and pricing are included herein. All purchase documents issued under this contract incorporate the contract terms and applicable California General Provisions:

Non-IT General Provisions (rev 11/19/2021) (https://www.dgs.ca.gov/- /media/199A6A32E4DE4BECAFF4EFA7194350CD.ashx)

Cal eProcure link: www.caleprocure.ca.gov

STATE OF CALIFORNIA

DEPARTMENT OF GENERAL SERVICES

PROCUREMENT DIVISION
Contract (Mandatory) 1-22-23-23 A-I
Contract User Instructions

Contract 1-22-23-23 A-I Page 2 05/01/2022
User Instructions
All changes to most recent Supplement are in bold red italic. Additions are enclosed in asterisks; deletions are enclosed in brackets.

SUMMARY OF CHANGES
Supplement
Number Description/Articles Supplement
Date
N/A Original Contract Posted

05/01/2022
All other terms and conditions remain the same.

STATE OF CALIFORNIA

DEPARTMENT OF GENERAL SERVICES

PROCUREMENT DIVISION
Contract (Mandatory) 1-22-23-23 A-I
Contract User Instructions

Contract 1-22-23-23 A-I Page 3 05/01/2022
User Instructions

STATE OF CALIFORNIA

DEPARTMENT OF GENERAL SERVICES

PROCUREMENT DIVISION
Contract (Mandatory) 1-22-23-23 A-I
Contract User Instructions

Contract 1-22-23-23 A-I Page 4 05/01/2022
User Instructions

STATE OF CALIFORNIA

DEPARTMENT OF GENERAL SERVICES

PROCUREMENT DIVISION
Contract (Mandatory) 1-22-23-23 A-I
Contract User Instructions

Contract 1-22-23-23 A-I Page 5 05/01/2022
User Instructions
SCOPE
The State’s contracts provide Fleet Vehicles - Vans & SUVs at contracted pricing to the State of California and local governmental agencies in accordance with the requirements of Contract # 1-22-23-23 A - I. The contractors shall supply the entire portfolio of products as identified in the contract and will be the primary point of contact for data collection, reporting, and distribution of Fleet Vehicles - Vans & SUVs to the State.

The contract term is for three (3) years with an option to extend the contract for two (2) additional one (1) year periods or portion thereof. The terms, conditions, and prices for the contract extension option shall be by mutual agreement between the contractor and the State. If a mutual agreement cannot be met the contract may be terminated at the end of the current contract term.

CONTRACT USAGE/RULES
A. State Departments
• The use of this contract is mandatory for State of California departments. State Departments may purchase any vehicle that is awarded to each line item. This contract does not include ranking.
• State departments must adhere to all applicable State laws, regulations, policies, best practices, and purchasing authority requirements, e.g. California Codes, Code of Regulations, State Administrative Manual, Management Memos, and State Contracting Manual Volume 2 and SCM-F as applicable. • Prior to placing orders against this contract, State departments must have been granted non-IT purchasing authority by the Department of General Services, Procurement Division (DGS-PD) for the use of this statewide contract. State departments that have not been granted purchasing authority by DGS-PD for the use of the State’s statewide contracts may contact DGS-PD’s Purchasing Authority Management Section by e-mail at [email protected].
• Departments must have a Department of General Services (DGS) agency billing code prior to placing orders against this contract. Ordering departments may contact their Purchasing Authority contact or their department’s fiscal office to obtain this information.

B. Local Governmental Agencies
• Local governmental agency use of this contract is optional. • Local government agencies are defined as “any city, county, city and county, district or other governmental body or corporation”, per Public Contract Code Chapter 2, Section 10298 (b), empowered to expend public funds for the acquisition of products; this includes the California State Universities (CSU) and University of California (UC) systems, K-12 schools and community colleges. While the State makes this contract available to local governmental agencies, each local

STATE OF CALIFORNIA

DEPARTMENT OF GENERAL SERVICES

PROCUREMENT DIVISION
Contract (Mandatory) 1-22-23-23 A-I
Contract User Instructions

Contract 1-22-23-23 A-I Page 6 05/01/2022
User Instructions
governmental agency should determine whether this contract is consistent with its procurement policies and regulations.
• Local governmental agencies shall have the same rights and privileges as the State under the terms of this contract. Any agencies desiring to participate shall be required to adhere to the same responsibilities as do State agencies and have no authority to amend, modify or change any condition of the contract. • A DGS issued billing code is not required for local governmental agencies to place orders against this contract.

C. Unless otherwise specified within this document, the term “ordering agencies” will refer to all State departments and/or local governmental agencies eligible to utilize this contract. Ordering and/or usage instructions exclusive to State departments or local governmental agencies shall be identified within each article.

DGS ADMINISTRATIVE FEES
A. State Departments
The DGS will bill each State department an administrative fee for use of this statewide contract. The administrative fee should NOT be included in the order total, nor remitted before an invoice is received from DGS.

Current fees are available online in the Price Book & Directory of Services (https://www.dgs.ca.gov/OFS/Price-Book) (go to Price Book Download and click on Purchasing under Procurement Division).

B. Local Governmental Agencies
For all local government agency transactions issued against the contract, the Contractor is required to remit the DGS-PD an Incentive Fee of an amount equal to

1.25% of the total purchase order amount excluding taxes and freight. This Incentive Fee shall not be included in the agency’s purchase price, nor invoiced or charged to the purchasing entity. All prices quoted to local governmental agency customers shall reflect State contract pricing, including any and all applicable discounts, and shall include no other add-on fees.

SB/DVBE OFF-RAMP PROVISION
There is no SB/DVBE off ramp associated with this contract.

PROBLEM RESOLUTION/SUPPLIER PERFORMANCE
Ordering agencies and/or Contractor shall inform the State Contract Administrator of any technical or contractual difficulties encountered during contract performance in a timely manner. This includes and is not limited to informal disputes, supplier performance, outstanding deliveries, etc. The ordering agency should include all relevant information and/or documentation (e.g., purchase documents).

STATE OF CALIFORNIA

DEPARTMENT OF GENERAL SERVICES

PROCUREMENT DIVISION
Contract (Mandatory) 1-22-23-23 A-I
Contract User Instructions

Contract 1-22-23-23 A-I Page 7 05/01/2022
User Instructions

CONTRACT ITEMS
Contract vehicles and pricing are listed on Attachment A, Contract Pricing. All prices listed shall be fixed as the maximum cost for the contract period unless a price increase is granted.

Each line item description on Attachment A, Contract Pricing, provides a description of the minimum requirements that each vehicle in that line item has met or exceeded.

A Maintenance Plan is offered on all light duty vehicles less than 8500 lbs Gross Vehicle Weight Rating (GVWR). Maintenance Plan pricing is listed on Attachment A, Contract Pricing. The purchase of the Maintenance Plan is optional. See Article 29, Maintenance Plan for more detailed information.

Price Increases
Price increases may be requested with each model year change and will be posted on a quarterly basis.

Quarterly Increases shall be processed on the following calendar days:
• July 1st
• October 1st
• January 1st
• April 1st
Contractors are requested to price protect the contracted price for the duration between the price increase request and the time the increase is processed. If the Contractor is unable to honor the price protection, the Contractor’s vehicle(s) will be unavailable for ordering until the price increases have been evaluated and approved.

Multiple Award
Some line items may have multiple vehicles awarded with different make and models available. State Departments may choose any vehicle identified in the subject line item.

There is no vehicle ranking associated with this contract.

Sales Tax
The sales tax rate applied should be based on the rate of the “Bill To” address listed on the Purchase Order.

Options
All factory options shall be available and priced at Contractor cost plus up to 10% for an addition or Contractor cost minus up to 10% for a deletion in accordance with the manufacturer’s current model year price list. Types of equipment changes which might be made include, but are not limited, to the following:

STATE OF CALIFORNIA

DEPARTMENT OF GENERAL SERVICES

PROCUREMENT DIVISION
Contract (Mandatory) 1-22-23-23 A-I
Contract User Instructions

Contract 1-22-23-23 A-I Page 8 05/01/2022
User Instructions
• Add trailer tow package
• Add Bluetooth
• Add parking sensors
• Delete pick up box (bed)

In no case shall options be included or deleted in such a manner as to cause the vehicle to conflict with any other line item on any other vehicle contract.

The Contractor shall provide ordering agencies a copy of the current model year factory price sheet with requested options, within ten calendar days of request.

Third-party upfitting (e.g utility body) may be requested by ordering agencies, however, this service is non-mandatory. When applicable, third -party upfits shall be subject to the same pricing provisions as factory options.

Note: Vehicles with added or deleted options MUST continue to meet the appropriate minimum specification.

Tire Fee
Purchase orders MUST include the State mandated $1.75 per tire fee.

Document Processing Charge
In accordance with the California Vehicle Code Section 4456.5, a Contractor may charge the ordering agency a document processing charge for the preparation and processing of documents, disclosures, titling, registration, and information security obligations imposed by state and federal law. The document processing charge shall not exceed $85 per vehicle purchased.

A Contractor may charge the ordering agency an electronic filing fee, which does not exceed the actual amount the Contractor is charged by a first-line service provider. The electronic filing fee shall not exceed $30 per vehicle purchased.

SPECIFICATIONS
All products must conform to the attached State of California Bid Specification Number 2310- 4181 dated 08/16/2021 (Attachment B).

Vehicle color shall be a solar reflective color (white, silver metallic, or gold metallic) per SAM Section 3620.1 (exceptions are listed in the same manual section).

CUSTOMER SERVICE
The Contractor shall provide office and personnel resources for responding to inquiries, including telephone and email coverage weekdays during the hours of 8:00 a.m. - 5:00 p.m., PT.

STATE OF CALIFORNIA

DEPARTMENT OF GENERAL SERVICES

PROCUREMENT DIVISION
Contract (Mandatory) 1-22-23-23 A-I
Contract User Instructions

Contract 1-22-23-23 A-I Page 9 05/01/2022
User Instructions
The customer service unit shall be staffed with individuals that:
• Are trained in the requirements of this contract
• Have the authority to take administrative action to correct problems that may occur The Contractor’s customer service unit shall respond to all customer inquiries within two (2) business days of initial contact.

Dealer Contract # Contact Phone Email
Lithia Nissan
of Fresno 1-22-23-23A Pat Ireland (559) 707-
5735 [email protected]
Ocean Honda 1-22-23-23B Pat Ireland (559) 707-
5735 [email protected]
Freeway
Toyota of
Hanford
1-22-23-23C Pat Ireland (559) 707-
5735 [email protected]
Winner
Chevrolet 1-22-23-23D Jerry
Powers
(916) 426-
5752 [email protected]
Elk Grove
Auto 1-22-23-23E Jerry
Powers
(916) 426-
5752 [email protected]
Downtown
Ford Sales 1-22-23-23F Sandra
Scott
(916) 442-
9631 [email protected]
Watsonville
Fleet Group 1-22-23-23G Yesenia
Covarrubias
(626) 457-
5590 [email protected]
US Fleet
Source 1-22-23-23H Lisa Molino (626) 344-
4285 [email protected]
CA Car
Group 1-22-23-23I Richard M.

Slad
(925) 560-
4465 [email protected]
Note: Ordering agencies are encouraged to have one point of contact for inquiries, quotes, and orders whenever possible. Multiple calls and emails from various requestors for the same information can slow customer service response times.

PRODUCT SUBSTITUTIONS
Under no circumstance is the Contractor permitted to make substitutions with non- contract/unauthorized vehicles without approval of the DGS Contract Administrator (CA).

PURCHASE EXECUTION
A. State Departments
1) Std. 65 Purchase Documents

STATE OF CALIFORNIA

DEPARTMENT OF GENERAL SERVICES

PROCUREMENT DIVISION
Contract (Mandatory) 1-22-23-23 A-I
Contract User Instructions

Contract 1-22-23-23 A-I Page 10 05/01/2022
User Instructions
State departments not transacting in FI$CAL must use the Purchasing Authority Purchase Order (Std. 65) for purchase execution. An electronic version of the Std. 65 is available at the Office of State Publishing web site:
https://www.dgsapps.dgs.ca.gov/osp/StatewideFormsWeb/Forms.aspx (select Standard Forms).

All Purchasing Authority Purchase Orders (Std. 65) must contain the following:
• Agency Order Number (Purchase Order Number)
• Ordering Agency Name
• Agency Billing Code
• Purchasing Authority Number
• Leveraged Procurement Number (Contract Number)
• Supplier Information (Contact Name, Address, Phone Number, Fax Number, E-mail)
• Line Item number
• Quantity
• Unit of Measure
• Commodity Code Number
• Product Description
• Unit Price
• Extension Price
• Office of Fleet and Asset Management (OFAM) Approval Stamp (State departments only)
2) FI$CAL Purchase Documents
State departments transacting in FI$CAL will follow the FI$CAL procurement and contracting procedures.
3) Blanket Orders
The use of blanket orders against this statewide contract is not allowed.

B. Local Governmental Agencies
Local governmental agencies may use their own purchase document for purchase execution. The purchase documents must include the same data elements as listed above (Exception: Purchasing Authority Number is used by State departments only).

MINIMUM ORDER
The minimum order shall be one (1) vehicle.

ORDERING PROCEDURE
A. Ordering Methods:

STATE OF CALIFORNIA

DEPARTMENT OF GENERAL SERVICES

PROCUREMENT DIVISION
Contract (Mandatory) 1-22-23-23 A-I
Contract User Instructions

Contract 1-22-23-23 A-I Page 11 05/01/2022
User Instructions
Ordering agencies are to submit appropriate purchase documents directly to the contractor(s) via one of the following ordering methods:
• U.S. Mail
• Facsimile
• Email
The contractor’s Order Placement Information is as follows:

ORDER PLACEMENT INFORMATION
Contract #
1-22-23-23A
U.S. Mail:

Lithia Nissan of Fresno
5590 N Blackstone Ave
Fresno, CA 93710
Attn: Pat Ireland
Facsimile:
(559) 961-4601
Email:
[email protected]

Contract #
1-22-23-23B
U.S. Mail:

Ocean Honda
3801 Soquel Dr
Soquel, CA 95073
Attn: Pat Ireland
Facsimile:
(559) 961-4601
Email:
[email protected]

Contract #
1-22-23-23C
U.S. Mail:

Freeway Toyota
1835 Glendale Avenue
Hanford, CA 93230
Attn: Pat Ireland
Facsimile:
(559) 961-4601
Email:
[email protected]

Contract #
1-22-23-23D
U.S. Mail:

Winner Chevrolet
8575 Laguna Grove Drive
Elk Grove, CA 95757
Attn: Jerry Powers
Facsimile:
(916) 421-0149

Email:
[email protected]

Contract #
1-22-23-23E
U.S. Mail:

Elk Grove Auto Group
8575 Laguna Grove Drive
Elk Grove, CA 95757
Attn: Jerry Powers
Facsimile:
(916) 421-0149

Email:
[email protected]

Contract #
1-22-23-23F
U.S. Mail:

Downtown Ford Sales
525 N 16th St
Sacramento, CA 95811
Attn: Sandra Scott
Facsimile:
(916) 491-3138
Email:

[email protected]

STATE OF CALIFORNIA

DEPARTMENT OF GENERAL SERVICES

PROCUREMENT DIVISION
Contract (Mandatory) 1-22-23-23 A-I
Contract User Instructions

Contract 1-22-23-23 A-I Page 12 05/01/2022
User Instructions

ORDER PLACEMENT INFORMATION
Contract #
1-22-23-23G
U.S. Mail:

Watsonville Fleet Group
1601 W. Main Street
Alhambra, CA 91801
Attn: Yesenia
Covarrubias
Facsimile:
(626) 457-5593
Email:
[email protected]
Contract #
1-22-23-23H
U.S. Mail:

US Fleet Source
979 S. Village Oaks Drive
Covina, Ca 91724
Facsimile:
(626) 228-3077
Email: [email protected]

Contract #
1-22-23-23I
U.S. Mail:

CA Car Group
4200 John Monego Ct
Dublin, CA 94568
Attn: Richard M. Slade
Facsimile:

N/A
Email:

[email protected]

When using any of the ordering methods specified above, all State departments must conform to proper State procedures.

ORDER ACCEPTANCE
The Contractor shall accept orders from any State department or local governmental agency. The Contractor shall not accept purchase documents for this contract that:
• Are incomplete;
• Are submitted without OFAM approval stamp
• Contain non-contract items; or
• Contain non-contract terms and conditions.

The Contractor must not refuse to accept orders from any State department or local governmental agency for any other reason without written authorization from the CA.

ORDER ACKNOWLEDMENT
The Contractor will provide the ordering agencies with an order receipt acknowledgment via e-mail/facsimile within ten (10) calendar days after receipt of an order. The acknowledgement will include:
• Ordering Agency Name
• Agency Order Number (Purchase Order Number)
• Description of Goods
• Vehicle Model Year
• Total Cost
• Date order is placed with manufacturer
• Anticipated Delivery Date

STATE OF CALIFORNIA

DEPARTMENT OF GENERAL SERVICES

PROCUREMENT DIVISION
Contract (Mandatory) 1-22-23-23 A-I
Contract User Instructions

Contract 1-22-23-23 A-I Page 13 05/01/2022
User Instructions
• Delayed Production Notification (if applicable)
• Discontinued Vehicle Notification (if applicable)
Contractor shall notify the ordering agency of any delays in production or delays in orders being accepted by the manufacturer for any period of time. Contractor shall provide estimated production start date and delivery date.

DELAYED PRODUCTION REMEDY
Upon receipt of order acknowledgment identifying a delay in production or orders not being accepted by the manufacturer, the ordering agencies shall have the following options:
• Request back order; or
• Cancel the item from the order with no penalty

DISCONTINUED VEHICLE REMEDY
Upon receipt of order acknowledgment identifying discontinued items, the ordering agencies shall have the following options:
• Amend purchase document to reflect DGS approved replacement vehicle; or • Cancel the item from the order
Under no circumstance is the Contractor permitted to make substitutions with non- contract/unauthorized vehicles without approval of the DGS CA.

DELIVERY PROCEDURES
Pre-Delivery Checklist
Prior to delivery, each vehicle shall be completely inspected, serviced, and detailed by the delivering Contractor and/or the manufacturer’s pre-delivery service center. A copy of the pre-delivery checklist shall be completed for each vehicle, signed by a representative of the organization performing the inspection/service, and delivered with the vehicle.

Delivery:

Delivery shall be within one hundred and fifty (150) days after receipt of order unless there is a delay in production/order acceptance from the manufacturer when changing from one model year to the next. Contractor shall notify the ordering agency of such delay per Article 14, Order Acknowledgement.

Orders requiring customized work by a 3rd party supplier may exceed the delivery period requirement. Contractor shall notify ordering agency of extended delivery period per Article 14, Order Acknowledgement.

Caravan or drive-away method of delivery from the factory to a Contractor is not acceptable unless agreed upon by the ordering agency.

STATE OF CALIFORNIA

DEPARTMENT OF GENERAL SERVICES

PROCUREMENT DIVISION
Contract (Mandatory) 1-22-23-23 A-I
Contract User Instructions

Contract 1-22-23-23 A-I Page 14 05/01/2022
User Instructions
Drop ship deliveries shall not be made without prior State inspection. All vehicles shall be delivered with no less than five (5) gallons of fuel in the tank.

Unless pre-arranged between the Contractor and the ordering agency, vehicles delivered with more than 50 miles on the odometer may be charged fifty (50) cents per mile in excess of 50 miles. This charge may be reflected on the invoice as a deduction from the order price. Vehicles with more than five hundred (500) miles on the odometer may not be accepted.
**Cab and Chassis trucks may require driving from an out-of-state factory and may exceed the five hundred (500) mile or less expectation. The Contractor shall notify the ordering Department at the time of purchase order execution.

When feasible, Contractor is requested to make deliveries in metropolitan areas during off-peak hours. Off-peak hours are Monday through Friday, 10:00 AM to 4:00 PM PST.

Documents
The following documents shall be delivered to the receiving agency with the vehicle:
• Completed and signed pre -delivery service checklist, including the order number and Vehicle Identification Number (VIN)
• “Line Set Tickets” or “Window (Monroney) Sticker” showing all options installed • One (1) copy of the warranty, including applicable certificates, cards, etc. • One (1) copy of the owner’s manual.

INSPECTION AND ACCEPTANCE
Vehicles ordered for State use will be inspected by a State inspector at the Contractor’s place of business or as otherwise agreed to by the Contractor and ordering agency.

Inspection will commence within five (5) working days of notification that a vehicle is ready for inspection. Inspection will include:
• Specification Compliance
• Workmanship
• Appearance
• Proper Operation of all Equipment and Systems
• Presence of all Applicable Documents
In the event deficiencies are detected, the vehicle will be rejected and the Contractor will be required to make the necessary repairs, adjustments or replacements. Payment and/or the commencement of a discount period (if applicable) will not begin until the defects are corrected and the vehicle is re-inspected and accepted.

Completion of inspection or acceptance by the State inspector shall in no way release the Contractor from satisfying the requirements of the contract, specifications, and w arranty.

STATE OF CALIFORNIA

DEPARTMENT OF GENERAL SERVICES

PROCUREMENT DIVISION
Contract (Mandatory) 1-22-23-23 A-I
Contract User Instructions

Contract 1-22-23-23 A-I Page 15 05/01/2022
User Instructions
Deviations from the specified requirements that are detected by the inspection shall be corrected by the Contractor in an expeditious manner at no expense to the ordering agency.

Inspection by local agencies will be at the Contractor’s place of b usiness or as otherwise agreed to by the Contractor and local agency.

EMERGENCY/EXPEDITED ORDERS
Not Applicable.

FREE ON BOARD (F.O.B.) DESTINATION
Contractors shall deliver vehicles to State or local agencies located in Sacramento County at no additional cost for delivery. If the Purchase Order indicates delivery outside Sacramento County, the Contractor and agency may negotiate delivery costs. If delivery is subject to an additional delivery charge, it shall be shown as a separate item on the purchase order and invoice.

State departments requesting delivery outside of Sacramento County must contact the Transportation Management Unit for freight rate comparisons to confirm appropriate pricing if the Contractor is delivering the vehicle.

Responsibility and liability for loss or damage for all orders shall remain with the Contractor until final inspection and acceptance, when all responsibility shall pass to the ordering agency, except the responsibility for latent defects, fraud, and the warranty obligations.

SHIPPED ORDERS
All shipments shall be in accordance with the General Provisions, Article 12 entitled “Packing and Shipment”.

CONTRACT ADMINISTRATION
The State and the Contractors have assigned Contract Administrators as the single points of contact for problem resolution and related contract issues.

State Contact
Information
DGS/PD Contract Administrator
(Contracts 1-22-23-23A-H)
DGS/PD Contract Administrator
(Contract 1-22-23-23I)
Contact Name: Eugene Shemereko Robb Parkison
Telephone: (279) 946-8028 (279) 946-8302
Facsimile: (916) 375-4613 (916) 375-4613
Email: [email protected] [email protected] Address: DGS/Procurement Division
Attn: Eugene Shemereko
707 Third Street, 2nd Floor, MS 201
West Sacramento, CA 95605
DGS/Procurement Division
Attn: Robb Parkison
707 Third Street, 2nd Floor, MS 201
West Sacramento, CA 95605

STATE OF CALIFORNIA

DEPARTMENT OF GENERAL SERVICES

PROCUREMENT DIVISION
Contract (Mandatory) 1-22-23-23 A-I
Contract User Instructions

Contract 1-22-23-23 A-I Page 16 05/01/2022
User Instructions
Dealer
Contact
Information
Lithia Nissan of Fresno
Contract # 1-22-23-23A
Ocean Honda
Contract # 1-22-23-23B
Contact
Name:

Pat Ireland Pat Ireland
Telephone: (559) 707-5735 (559) 707-5735
Facsimile: (559) 961-4601 (559) 961-4601
Email: [email protected] [email protected] Address: Lithia Nissan of Fresno
5590 N Blackstone Ave
Fresno, CA 93710
Ocean Honda
3801 Soquel Dr
Soquel, CA 95073

Dealer
Contact
Information
Freeway Toyota of Hanford
Contract # 1-18-23-23C
Winner Chevrolet
Contract # 1-18-23-23D
Contact
Name:

Pat Ireland Jerry Powers
Telephone: (559) 707-5735 (916) 426-5752
Facsimile: (559) 961-4601 (916) 421-0149
Email: [email protected] [email protected]
Address: Freeway Toyota
1835 Glendale Avenue
Hanford, CA 93230
Winner Chevrolet
8575 Laguna Grove Drive
Elk Grove, CA 95757

Dealer
Contact
Information
Elk Grove Auto Group
Contract # 1-22-23-23E
Downtown Ford Sales
Contract # 1-22-23-23F
Contact
Name:

Jerry Powers Sandra Scott
Telephone: (916) 426-5752 (916) 442-9631
Facsimile: (916) 421-0149 (916) 491-3138
Email: [email protected] [email protected]
Address: Elk Grove Auto Group
8575 Laguna Grove Dr
Elk Grove, CA 95757
Downtown Ford Sales
525 N 16th St
Sacramento, CA 95811

STATE OF CALIFORNIA

DEPARTMENT OF GENERAL SERVICES

PROCUREMENT DIVISION
Contract (Mandatory) 1-22-23-23 A-I
Contract User Instructions

Contract 1-22-23-23 A-I Page 17 05/01/2022
User Instructions
Dealer
Contact
Information
Watsonville Fleet Group
Contract # 1-22-23-23G
US Fleet Source
Contract # 1-22-23-23H
Contact
Name:

Yesenia Covarrubias Lisa Molino
Telephone: (626) 457-5590 (626) 344-4285
Facsimile: (626) 457-5593 (626) 416-3064
Email: [email protected] [email protected] Address: Watsonville Fleet Group
1601 W. Main Street
Alhambra, CA 91801
US Fleet Source
979 S. Village Oaks Drive
Covina, Ca 91724

Dealer
Contact
Information
CA Car Group
Contract # 1-22-23-23I
Contact
Name:

Richard M. Slade
Telephone: (925) 560-4465
Facsimile: N/A
Email: [email protected]

Address: CA Car Group
4200 John Monego Ct
Dublin, CA 94568

RESTOCKING FEES
The Contractor may impose a restocking fee to the ordering agency on orders cancelled after the order has been placed with the manufacturer: The Contractor shall notify the ordering agency of the order placement per Article 14, Order Acknowledgment.

Re-stocking fees can be no greater than ten percent (10%) of the value of the vehicle being restocked.

INVOICING
Ordering agencies may require separate invoicing, as specified by each ordering organization. Invoices will contain the following information:
• Contractor’s name, address and telephone number
• Leveraged Procurement Number (Contract Number)
• Agency Order Number (Purchase Order Number)
• Item and commodity code number

STATE OF CALIFORNIA

DEPARTMENT OF GENERAL SERVICES

PROCUREMENT DIVISION
Contract (Mandatory) 1-22-23-23 A-I
Contract User Instructions

Contract 1-22-23-23 A-I Page 18 05/01/2022
User Instructions
• Quantity purchased
• Contract price and extension
• State sales and/or use tax
• Prompt payment discounts/cash discounts, if applicable • Totals for each order

PAYMENT
A. Terms
Payment terms for contracts 1-22-23-10 A - D include a $500 per vehicle discount for payment made within twenty (20) days. Contract 1-22-23-10E offers no discount. The cash discount time is defined by the State as beginning only after the vehicle has been inspected, delivered, and accepted by the receiving agency, or from the date a correct invoice is received in the office specified on the Purchase Order, whichever is later.

Payment is deemed to be made, for the purpose of earning the discount, one (1) working day after the date on the State warrant or check. Typically, acceptance will be accomplished within twenty (20) business hours after a vehicle is delivered.

Payment will be made in accordance with the provisions of the California Prompt Payment Act, Government Code Section 927, et seq. Unless expressly exempted by statute, the Act requires State departments to pay properly submitted, undisputed invoices not more than forty-five (45) days after the date of acceptance of goods, performance of services, or receipt of an undisputed invoice, whichever is later.

B. CAL-Card Use
Use of the CAL-Card for payment of invoices is not allowed under this statewide contract.

C. Payee Data Record
Each State accounting office must have a copy of the Payee Data Record (Std. 204) in order to process payments. State departments should forward a copy of the Std. 204 to their accounting office(s). Without the Std. 204, payment may be unnecessarily delayed. State departments may contact the Contractor for copies of the Payee Data Record.

D. State Financial Marketplace
The State reserves the right to select the form of payment for all procurements, be it either an outright purchase with payment rendered directly by the State, or a financing/lease-purchase or operating lease via the State Financial Marketplace (GS $Mart and/or Lease $Mart). If payment is via the financial marketplace, the Contractor will invoice the State and the State will approve the invoice and the selected Lender/Lessor for all product listed on the State's procurement document will pay the Contractor on behalf of the State.

STATE OF CALIFORNIA

DEPARTMENT OF GENERAL SERVICES

PROCUREMENT DIVISION
Contract (Mandatory) 1-22-23-23 A-I
Contract User Instructions

Contract 1-22-23-23 A-I Page 19 05/01/2022
User Instructions
CALIFORNIA SELLER’S PERMIT
The California seller permit number for the Contractor is listed below. State departments can verify that permits are currently valid at the following website: www.cdtfa.ca.gov.

State departments must adhere to the file documentation required identified in the State Contracting Manual Volume 2 and Volume 3 and SCM-F.

Contractor Name Seller Permit #
Lithia Nissan of Fresno 97163762
Ocean Honda 101-652579
Freeway Toyota 102-659756
Winner Chevrolet 100-208309
Elk Grove Auto Group 100-197237
Downtown Ford Sales 28600344
Watsonville Fleet Group 245364864
101-135239
US Fleet Source 103-097044
CA Car Group 100-214737

WARRANTY
The manufacturer’s standard new vehicle warranty shall apply to all vehicles purchased from these contracts. All warranties shall be factory authorized. The warranty shall be honored by all franchised dealers of the vehicle within the State of California. The Warranty term for the vehicles offered under these contracts shall meet the following (as applicable):

• Bumper to bumper warranty shall cover not less than 3 years/36,000 miles, no charge for parts and labor.
• Power train warranty for light duty vehicles weighing 8500 lbs. GVWR or less shall cover not less than 5 years/100,000 miles, no charge for parts and labor. • Power train warranty for vehicles over 8500 lbs. GVWR shall cover not less than 5 years/60,000 miles, no charge for parts and labor.

The State’s established preventative maintenance procedures and practices shall be acceptable to the manufacturer/contractor in lieu of the manufacturer’s prescribed procedures which may form a part of the warranty.

All emission-related components shall be warranted in compliance with California Air Resources Board and Federal requirements. Contractor cannot offer independent insurance or statements indicating self insurance. If an additional extended warranty is purchased, a warranty certificate, warranty card, or a statement indicating the extended warranty has been recorded with the manufacturer shall be furnished with each vehicle delivered.

STATE OF CALIFORNIA

DEPARTMENT OF GENERAL SERVICES

PROCUREMENT DIVISION
Contract (Mandatory) 1-22-23-23 A-I
Contract User Instructions

Contract 1-22-23-23 A-I Page 20 05/01/2022
User Instructions

Normal wear items such as tires, belts, hoses, headlamps, light bulbs, brake linings, brake discs/drums, etc. are excluded from warranty coverage. All other items not subject to normal wear or gross operator neglect and abuse, such as window, seat, or wiper motors, chassis electrical switches (door, trunk lid), paint, hinges, locks, etc., shall be covered.

The State reserves the right to use re-refined lubrication oils, where available, in lieu of virgin equivalent oils. The re-refined oils used by the State will meet all API and SAE standards and specifications as set forth by the vehicle manufacturer. The use of said oils shall in no way void or degrade the original manufacturer’s standard warranty.

The State reserves the right to use recycled content antifreeze/coolant, where available, in lieu of virgin equivalent antifreeze/coolant when servicing its vehicles. The recycled content antifreeze/coolant used by the State will meet all ATSM standards and specifications as set forth by the vehicle manufacturer.

REPAIR PARTS
The manufacture of the awarded vehicle(s) should maintain an adequate stock of all regular and special parts to meet the continuing service and repair parts needs of the State without undue delay.

A special system shall be set up for expediting the procurement of back-order items needed to repair an inoperative vehicle including a system to air freight parts at factory expense when parts are not in stock in California parts depots. Parts must be available within three (3) working days after telephone notification.

Vehicles with new technology emerging into the industry (e.g., fuel cell vehicles) may require more than (3) working days for the availability of certain parts. Contractor must notify the State Contract Administrator and ordering agency when this occurs and provide the estimated date of availability.

MAINTENANCE PLAN
A maintenance plan is available for light duty vehicles under 8500 lbs. GVWR. The purchase of a maintenance plan is optional. The maintenance plan covers all regularly scheduled service for a minimum of five (5) years/75,000 miles. The maintenance shall include at a minimum all manufacturer recommended services such as, but not limited to:
• Oil changes;
• Filter changes;
• Fluid changes;
• Lubrications;
• Tire rotations;
• Equipment and safety inspections

STATE OF CALIFORNIA

DEPARTMENT OF GENERAL SERVICES

PROCUREMENT DIVISION
Contract (Mandatory) 1-22-23-23 A-I
Contract User Instructions

Contract 1-22-23-23 A-I Page 21 05/01/2022
User Instructions
The Maintenance Plan is not required to cover wear items such as brake pads/shoes, wiper blades, etc.

Purchase of the Maintenance Plan is non-mandatory for State departments.

The Maintenance Plan is not applicable to vehicles over 8,500 lbs. GVWR.

RECYCLED CONTENT
State departments are required to report purchases in many product categories. The Postconsumer-Content Certification Form (CIWMB 74) for the Contractor(s) is attached (Attachment C).

SB/DVBE PARTICIPATION
There is no Small Business (SB) or Disabled Veteran Business Enterprise (DVBE) participation for this contract.

STATE AND LOCAL GOVERNMENT EMPLOYEE PRICING
In the interest of expanding the California marketplace for Zero Emission Vehicles (ZEV), some Contractors have offered a discount to any interested State of California or local government employee when purchasing a ZEV for personal use. A list of participating Dealers and vehicles can be found at: https://www.dgs.ca.gov/PD/Resources/Page- Content/Procurement-Division-Resources-List-Folder/State-of-California-Green-Fleet- Employee-Pricing-Program

ATTACHMENTS
Attachment A – Contract Pricing
Attachment B – Specification 2310-4181, revised 08/16/2021 Attachment C – Postconsumer Content Certification Workbook

Contact Line Item # (CLIN) Description UNSPSC Unit of Measure (UOM)
Quantity in
Unit of
Measure
Make Model Vehicle Contract Unit
Price
Maintenance Plan Contract Unit
Price Dealer Contract Number
1 Sport Utility, 4x4 or AWD, 5-
Passenger, 165 HP, 103 in. WB,
59 cu. ft. Cargo Volume,
GASOLINE Fueled Vehicle in
accordance with specification 2310-
4181 dated 8/16/21 25101507 Each 1 SUBARU OUTABCK $30,140.00 $1,145.00 ELK GROVE AUTO 1-22-23-23E 1 Sport Utility, 4x4 or AWD, 5-
Passenger, 165 HP, 103 in. WB,
59 cu. ft. Cargo Volume,
GASOLINE Fueled Vehicle in
accordance with specification 2310-
4181 dated 8/16/21 25101507 Each 1 SUBARU FORESTER $28,810.00 $1,145.00 ELK GROVE AUTO 1-22-23-23E 1 Sport Utility, 4x4 or AWD, 5-
Passenger, 165 HP, 103 in. WB,
59 cu. ft. Cargo Volume,
GASOLINE Fueled Vehicle in
accordance with specification 2310-
4181 dated 8/16/21 25101507 Each 1 JEEP COMPASS $29,670.00 $1,095.00 ELK GROVE AUTO 1-22-23-23E 1 Sport Utility, 4x4 or AWD, 5-
Passenger, 165 HP, 103 in. WB,
59 cu. ft. Cargo Volume,
GASOLINE Fueled Vehicle in
accordance with specification 2310-
4181 dated 8/16/21 25101507 Each 1 VW TIGUAN $31,100.00 $1,325.00 ELK GROVE AUTO 1-22-23-23E 1 Sport Utility, 4x4 or AWD, 5-
Passenger, 165 HP, 103 in. WB,
59 cu. ft. Cargo Volume,
GASOLINE Fueled Vehicle in
accordance with specification 2310-
4181 dated 8/16/21 25101507 Each 1 NISSAN ROGUE $23,994.00 $895.00 LITHIA NISSAN OF FRESNO 1-22-23-23A 1 Sport Utility, 4x4 or AWD, 5-
Passenger, 165 HP, 103 in. WB,
59 cu. ft. Cargo Volume,
GASOLINE Fueled Vehicle in
accordance with specification 2310-
4181 dated 8/16/21 25101507 Each 1 HYUNDAI TUCSON $26,427.00 $1,800.00 US FLEET SOURCE 1-22-23-23H 1 Sport Utility, 4x4 or AWD, 5-
Passenger, 165 HP, 103 in. WB,
59 cu. ft. Cargo Volume,
GASOLINE Fueled Vehicle in
accordance with specification 2310-
4181 dated 8/16/21 25101507 Each 1 CHEVROLET EQUINOX $24,265.00 $1,095.00 WINNER CHEVROLET 1-22-23-23D 1 Sport Utility, 4x4 or AWD, 5-
Passenger, 165 HP, 103 in. WB,
59 cu. ft. Cargo Volume,
GASOLINE Fueled Vehicle in
accordance with specification 2310-
4181 dated 8/16/21 25101507 Each 1 FORD ESCAPE $24,805.00 $499.00 DOWNTOWN FORD 1-22-23-23F Fleet Vehicles - Vans & SUVs
Attachment A - Contract Pricing
Contract 1-22-23-23 (A-I)
Payment Terms for Contracts 1-22-23-23A-G (Excludes Contracts H & I) $500 discount per vehicle for payment within 20 days
1 Contact Line Item # (CLIN) Description UNSPSC Unit of Measure (UOM)
Quantity in
Unit of
Measure
Make Model Vehicle Contract Unit
Price
Maintenance Plan Contract Unit
Price Dealer Contract Number
2 Sport Utility, 4x4 or AWD, 7-
Passenger, 275 HP, 109 in. WB, 80
cu. ft. Cargo Volume, GASOLINE
Fueled Vehicle in accordance with
specification 2310-4181 dated
8/16/21 25101507 Each 1 TOYOTA HIGHLANDER $34,017.00 $895.00 FREEWAY TOYOTA OF HANFORD 1-22-23-23C 2 Sport Utility, 4x4 or AWD, 7-
Passenger, 275 HP, 109 in. WB, 80
cu. ft. Cargo Volume, GASOLINE
Fueled Vehicle in accordance with
specification 2310-4181 dated
8/16/21 25101507 Each 1 NISSAN PATHFINDER $30,819.00 $895.00 LITHIA NISSAN OF FRESNO 1-22-23-23A 2 Sport Utility, 4x4 or AWD, 7-
Passenger, 275 HP, 109 in. WB, 80
cu. ft. Cargo Volume, GASOLINE
Fueled Vehicle in accordance with
specification 2310-4181 dated
8/16/21 25101507 Each 1 HONDA PILOT $38,383.00 $1,195.00 OCEAN HONDA 1-22-23-23B 2 Sport Utility, 4x4 or AWD, 7-
Passenger, 275 HP, 109 in. WB, 80
cu. ft. Cargo Volume, GASOLINE
Fueled Vehicle in accordance with
specification 2310-4181 dated
8/16/21 25101507 Each 1 HYUNDAI PALISADE $34,566.00 $2,100.00 US FLEET SOURCE 1-22-23-23H 2 Sport Utility, 4x4 or AWD, 7-
Passenger, 275 HP, 109 in. WB, 80
cu. ft. Cargo Volume, GASOLINE
Fueled Vehicle in accordance with
specification 2310-4181 dated
8/16/21 25101507 Each 1 CHEVROLET TRAVERSE $29,666.94 $749.00 CA CAR GROUP 1-22-23-23I 2 Sport Utility, 4x4 or AWD, 7-
Passenger, 275 HP, 109 in. WB, 80
cu. ft. Cargo Volume, GASOLINE
Fueled Vehicle in accordance with
specification 2310-4181 dated
8/16/21 25101507 Each 1 DODGE DURANGO $40,400.00 $1,095.00 ELK GROVE AUTO 1-22-23-23E 2 Sport Utility, 4x4 or AWD, 7-
Passenger, 275 HP, 109 in. WB, 80
cu. ft. Cargo Volume, GASOLINE
Fueled Vehicle in accordance with
specification 2310-4181 dated
8/16/21 25101507 Each 1 FORD EXPLORER $29,840.00 $499.00 DOWNTOWN FORD 1-22-23-23F 3 Sport Utility, 4x4 or AWD, 8-
Passenger, 350 HP, 116 in. WB, 94
cu. ft. Cargo Volume, GASOLINE
Fueled Vehicle in accordance with
specification 2310-4181 dated
8/16/21 25101507 Each 1 TOYOTA SEQUOIA $49,015.00 $895.00 FREEWAY TOYOTA OF HANFORD 1-22-23-23C 3 Sport Utility, 4x4 or AWD, 8-
Passenger, 350 HP, 116 in. WB, 94
cu. ft. Cargo Volume, GASOLINE
Fueled Vehicle in accordance with
specification 2310-4181 dated
8/16/21 25101507 Each 1 CHEVROLET TAHOE $44,000.00 $1,095.00 WINNER CHEVROLET 1-22-23-23D 3 Sport Utility, 4x4 or AWD, 8-
Passenger, 350 HP, 116 in. WB, 94
cu. ft. Cargo Volume, GASOLINE
Fueled Vehicle in accordance with
specification 2310-4181 dated
8/16/21 25101507 Each 1 FORD EXPEDITION $42,800.00 $499.00 DOWNTOWN FORD 1-22-23-23F 2 Contact Line Item # (CLIN) Description UNSPSC Unit of Measure (UOM)
Quantity in
Unit of
Measure
Make Model Vehicle Contract Unit
Price
Maintenance Plan Contract Unit
Price Dealer Contract Number
4 Sport Utility, 4x4 or AWD, 9-
Passenger, 350 HP, 130 in. WB,
120 cu. ft. Cargo Volume,
GASOLINE Fueled Vehicle in
accordance with specification 2310-
4181 dated 8/16/21 25101507 Each 1 CHEVROLET SUBURBAN $46,970.00 $1,095.00 WINNER CHEVROLET 1-22-23-23D 5 Small Sport Utility, AWD, 5-
Passenger, 200 RANGE,
ELECTRIC Fueled Vehicle in
accordance with specification 2310-
4181 dated 8/16/21 25101507 Each 1 AUDI Q4 E-TRON $58,300.00 $2,130.00 ELK GROVE AUTO 1-22-23-23E 5 Small Sport Utility, AWD, 5-
Passenger, 200 RANGE,
ELECTRIC Fueled Vehicle in
accordance with specification 2310-
4181 dated 8/16/21 25101507 Each 1 VW iD4 PRO $48,220.00 $1,095.00 ELK GROVE AUTO 1-22-23-23E 5 Small Sport Utility, AWD, 5-
Passenger, 200 RANGE,
ELECTRIC Fueled Vehicle in
accordance with specification 2310-
4181 dated 8/16/21 25101507 Each 1 FORD MACH-E SELECT $44,599.00 $499.00 DOWNTOWN FORD 1-22-23-23F 6 Small Sport Utility, AWD, 5-
Passenger, 250 RANGE,
ELECTRIC Fueled Vehicle in
accordance with specification 2310-
4181 dated 8/16/21 25101507 Each 1 NO BID
7 Small Sport Utility, AWD, 5-
Passenger, 300 RANGE,
ELECTRIC Fueled Vehicle in
accordance with specification 2310-
4181 dated 8/16/21 25101507 Each 1 NO BID
8 Small Sport Utility, 2WD, 5-
Passenger, 200 RANGE,
ELECTRIC Fueled Vehicle in
accordance with specification 2310-
4181 dated 8/16/21 25101507 Each 1 AUDI Q4 E-TRON $52,500.00 $2,130.00 ELK GROVE AUTO 1-22-23-23E 8 Small Sport Utility, 2WD, 5-
Passenger, 200 RANGE,
ELECTRIC Fueled Vehicle in
accordance with specification 2310-
4181 dated 8/16/21 25101507 Each 1 VW iD4 PRO $45,600.00 $1,095.00 ELK GROVE AUTO 1-22-23-23E 8 Small Sport Utility, 2WD, 5-
Passenger, 200 RANGE,
ELECTRIC Fueled Vehicle in
accordance with specification 2310-
4181 dated 8/16/21 25101507 Each 1 FORD MACH-E SELECT $47,299.00 $499.00 DOWNTOWN FORD 1-22-23-23F 9 Small Sport Utility, 2WD, 5-
Passenger, 250 RANGE,
ELECTRIC Fueled Vehicle in
accordance with specification 2310-
4181 dated 8/16/21 25101507 Each 1 VW iD4 PRO $45,601.00 $1,095.00 ELK GROVE AUTO 1-22-23-23E 10 Small Sport Utility, 2WD, 5-
Passenger, 300 RANGE,
ELECTRIC Fueled Vehicle in
accordance with specification 2310-
4181 dated 8/16/21 25101508 Each 1 NO BID
3 Contact Line Item # (CLIN) Description UNSPSC Unit of Measure (UOM)
Quantity in
Unit of
Measure
Make Model Vehicle Contract Unit
Price
Maintenance Plan Contract Unit
Price Dealer Contract Number
11 Small Sport Utility, 4x4 or AWD, 5-
Passenger, 130 HP, DIESEL
Fueled Vehicle in accordance with
specification 2310-4181 dated
8/16/21 25101507 Each 1 JEEP WRANGLER SPORT $42,320.00 $1,095.00 ELK GROVE AUTO 1-22-23-23E 12 Standard Sport Utility, 4x4 or AWD,
5-Passenger, 240 HP, DIESEL
Fueled Vehicle in accordance with
specification 2310-4181 dated
8/16/21 25101505 Each 1 CHEVROLET TAHOE $47,821.00 $1,640.00 WATSONVILLE FLEET GROUP 1-22-23-23G 13 Small Sport Utility, 5-Passenger,
HYBRID-ELECTRIC Fueled
Vehicle in accordance with
specification 2310-4181 dated
8/16/21 25101505 Each 1 TOYOTA RAV4 $27,073.00 $895.00 FREEWAY TOYOTA OF HANFORD 1-22-23-23C 13 Small Sport Utility, 5-Passenger,
HYBRID-ELECTRIC Fueled
Vehicle in accordance with
specification 2310-4181 dated
8/16/21 25101505 Each 1 HONDA CR-V $31,697.00 $1,195.00 OCEAN HONDA 1-22-23-23B 13 Small Sport Utility, 5-Passenger,
HYBRID-ELECTRIC Fueled
Vehicle in accordance with
specification 2310-4181 dated
8/16/21 25101505 Each 1 HYUNDAI SANTA FE HYBRID BLUE $32,223.00 $2,100.00 US FLEET SOURCE 1-22-23-23H 13 Small Sport Utility, 5-Passenger,
HYBRID-ELECTRIC Fueled
Vehicle in accordance with
specification 2310-4181 dated
8/16/21 25101505 Each 1 FORD ESCAPE $24,915.00 $499.00 DOWNTOWN FORD 1-22-23-23F 14 Sport Utility, 7-Passenger, HYBRID-
ELECTRIC Fueled Vehicle in
accordance with specification 2310-
4181 dated 8/16/21
25101505 Each 1 TOYOTA HIGLANDER $37,330.00 $895.00 FREEWAY TOYOTA OF HANFORD 1-22-23-23C 14 Sport Utility, 7-Passenger, HYBRID-
ELECTRIC Fueled Vehicle in
accordance with specification 2310-
4181 dated 8/16/21
25101505 Each 1 FORD EXPLORER $45,380.00 $499.00 DOWNTOWN FORD 1-22-23-23F 15 Sport Utility, 5-Passenger, PLUG-
IN HYBRID ELECTRIC Fueled
Vehicle in accordance with
specification 2310-4181 dated
8/16/21 25101505 Each 1 FORD ESCAPE $29,450.00 $499.00 DOWNTOWN FORD 1-22-23-23F 15 Sport Utility, 5-Passenger, PLUG-
IN HYBRID ELECTRIC Fueled
Vehicle in accordance with
specification 2310-4181 dated
8/16/21 25101505 Each 1 SUBARU CROSSTREK $38,768.00 $1,145.00 ELK GROVE AUTO 1-22-23-23E 15 Sport Utility, 5-Passenger, PLUG-
IN HYBRID ELECTRIC Fueled
Vehicle in accordance with
specification 2310-4181 dated
8/16/21 25101505 Each 1 TOYOTA RAV4 PRIME $37,875.00 $895.00 FREEWAY TOYOTA OF HANFORD 1-22-23-23C 4 Contact Line Item # (CLIN) Description UNSPSC Unit of Measure (UOM)
Quantity in
Unit of
Measure
Make Model Vehicle Contract Unit
Price
Maintenance Plan Contract Unit
Price Dealer Contract Number
15 Sport Utility, 5-Passenger, PLUG-
IN HYBRID ELECTRIC Fueled
Vehicle in accordance with
specification 2310-4181 dated
8/16/21 25101505 Each 1 HYUNDAI SANTA FE PHEV $37,154.00 $2,100.00 US FLEET SOURCE 1-22-23-23H 16 Sport Utility, AWD, 7-Passenger,
200 RANGE, ELECTRIC Fueled
Vehicle in accordance with
specification 2310-4181 dated
8/16/21 25101505 Each 1 NO BID
17 Sport Utility, AWD, 7-Passenger,
300 RANGE, ELECTRIC Fueled
Vehicle in accordance with
specification 2310-4181 dated
8/16/21 25101505 Each 1 NO BID
18 Sport Utility, 2WD, 7-passenger,
200 RANGE, ELECTRIC Fueled
Vehicle in accordance with
specification 2310-4181 dated
8/16/21 25101506 Each 1 NO BID
19 Sport Utility, 2WD, 7-Passenger,
300 RANGE, ELECTRIC Fueled
Vehicle in accordance with
specification 2310-4181 dated
8/16/21 25101507 Each 1 NO BID
20 Sport Utility, 5-Passenger, FUEL
CELL Fueled Vehicle in
accordance with specification 2310-
4181 dated 8/16/21 25101505 Each 1 NO BID
21 Sport Utility, 4x4 Off-Road, 5-
Passenger, 170 HP, 8 in. of
Ground Clearance, GASOLINE
Fueled Vehicle in accordance with
specification 2310-4181 dated
8/16/21 25101505 Each 1 SUBARU CROSSTREK $30,100.00 $1,145.00 ELK GROVE AUTO 1-22-23-23E 21 Sport Utility, 4x4 Off-Road, 5-
Passenger, 170 HP, 8 in. of
Ground Clearance, GASOLINE
Fueled Vehicle in accordance with
specification 2310-4181 dated
8/16/21 25101505 Each 1 FORD BRONCO SPORT $25,449.00 $1,340.00 WATSONVILLE FLEET GROUP 1-22-23-23G 22 Sport Utility, 4x4 Off-Road, 4-
Passenger, 260 HP, 105 in.
(Maximum) WB, 8 in. of Ground
Clearance, GASOLINE Fueled
Vehicle in accordance with
specification 2310-4181 dated
8/16/21 25101505 Each 1 JEEP WRANGLER SPORT $35,680.00 $1,095.00 ELK GROVE AUTO 1-22-23-23E 22 Sport Utility, 4x4 Off-Road, 4-
Passenger, 260 HP, 105 in.
(Maximum) WB, 8 in. of Ground
Clearance, GASOLINE Fueled
Vehicle in accordance with
specification 2310-4181 dated
8/16/21 25101505 Each 1 FORD BRONCO $28,339.00 $1,340.00 WATSONVILLE FLEET GROUP 1-22-23-23G 5 Contact Line Item # (CLIN) Description UNSPSC Unit of Measure (UOM)
Quantity in
Unit of
Measure
Make Model Vehicle Contract Unit
Price
Maintenance Plan Contract Unit
Price Dealer Contract Number
23 Sport Utility, 4x4 Off-Road, 5-
Passenger, 260 HP, 8 in. of Ground
Clearance, GASOLINE Fueled
Vehicle in accordance with
specification 2310-4181 dated
8/16/21 25101505 Each 1 JEEP WRANGLER $39,205.00 $1,095.00 ELK GROVE AUTO 1-22-23-23E 23 Sport Utility, 4x4 Off-Road, 5-
Passenger, 260 HP, 8 in. of Ground
Clearance, GASOLINE Fueled
Vehicle in accordance with
specification 2310-4181 dated
8/16/21 25101505 Each 1 TOYOTA 4RUNNER $36,009.00 $895.00 FREEWAY TOYOTA OF HANFORD 1-22-23-23C 23 Sport Utility, 4x4 Off-Road, 5-
Passenger, 260 HP, 8 in. of Ground
Clearance, GASOLINE Fueled
Vehicle in accordance with
specification 2310-4181 dated
8/16/21 25101505 Each 1 FORD BRONCO $32,168.00 $1,340.00 WATSONVILLE FLEET GROUP 1-22-23-23G 24 Minivan, 7-Passenger, 170 HP, 114
in. WB, GASOLINE Fueled Vehicle
in accordance with specification
2310-4181 dated 8/16/21
25101505 Each 1 CHRYSLER VOYAGER LX $34,230.00 $1,095.00 ELK GROVE AUTO 1-22-23-23E 24 Minivan, 7-Passenger, 170 HP, 114
in. WB, GASOLINE Fueled Vehicle
in accordance with specification
2310-4181 dated 8/16/21
25101505 Each 1 HONDA ODYSSEY $35,880.00 $1,195.00 OCEAN HONDA 1-22-23-23B 24A
Minivan, 7-Passenger, 170 HP, 114
in. WB, HYBRID Fueled Vehicle in
accordance with specification 2310-
4181 dated 8/16/21
25101505 Each 1 TOYOTA SIENNA $31,810.00 $895.00 FREEWAY TOYOTA OF HANFORD 1-22-23-23C 25 Minivan, 4x4 or AWD, 7-
Passenger, 170 HP, 114 in. WB,
GASOLINE Fueled Vehicle in
accordance with specification 2310-
4181 dated 8/16/21 25101505 Each 1 CHRYSLER PACIFICA TOURING $41,515.00 $1,095.00 ELK GROVE AUTO 1-22-23-23E 25A
Minivan, 4x4 or AWD, 7-
Passenger, 170 HP, 114 in. WB,
HYBRID Fueled Vehicle in
accordance with specification 2310-
4181 dated 8/16/21 25101505 Each 1 TOYOTA SIENNA $33,560.00 $895.00 FREEWAY TOYOTA OF HANFORD 1-22-23-23C 26 Minivan, 7-Passenger, 170 HP, 114
in. WB, E85 Fueled Vehicle in
accordance with specification 2310-
4181 dated 8/16/21 25101505 Each 1 NO BID
27 Minivan, 7-Passenger, PLUG-IN
HYBRID ELECTRIC Fueled Vehicle
in accordance with specification
2310-4181 dated 8/16/21
25101505 Each 1 CHRYSLER PACIFICA TOURING $47,860.00 $1,095.00 ELK GROVE AUTO 1-22-23-23E 28 Van, 8-Passenger, 260 HP, 130 in.

WB, GASOLINE Fueled Vehicle in
accordance with specification 2310-
4181 dated 8/16/21
25101505 Each 1 FORD TRANSIT T-150 $38,915.00 $1,340.00 WATSONVILLE FLEET GROUP 1-22-23-23G 6 Contact Line Item # (CLIN) Description UNSPSC Unit of Measure (UOM)
Quantity in
Unit of
Measure
Make Model Vehicle Contract Unit
Price
Maintenance Plan Contract Unit
Price Dealer Contract Number
29 Van, 12-Passenger, 260 HP, 135
in. WB, GASOLINE Fueled Vehicle
in accordance with specification
2310-4181 dated 8/16/21
25101505 Each 1 CHEVROLET EXPRESS $27,500.00 WINNER CHEVROLET 1-22-23-23D 29 Van, 12-Passenger, 260 HP, 135
in. WB, GASOLINE Fueled Vehicle
in accordance with specification
2310-4181 dated 8/16/21
25101505 Each 1 FORD TRANSIT XL $38,937.00 DOWNTOWN FORD 1-22-23-23F 30 Van, 15-Passenger, 260 HP, 145
in. WB, GASOLINE Fueled Vehicle
in accordance with specification
2310-4181 dated 8/16/21
25101507 Each 1 CHEVROLET EXPRESS $29,860.00 WINNER CHEVROLET 1-22-23-23D 30 Van, 15-Passenger, 260 HP, 145
in. WB, GASOLINE Fueled Vehicle
in accordance with specification
2310-4181 dated 8/16/21
25101507 Each 1 FORD TRANSIT XL DOWNTOWN FORD 1-22-23-23F 31 Cargo Minivan, 130 HP, 114 in.

WB, 120 cu. ft. Cargo Volume,
GASOLINE Fueled Vehicle in
accordance with specification 2310-
4181 dated 8/16/21 25101507 Each 1 FORD TRANSIT CONNECT $24,800.00 $499.00 DOWNTOWN FORD 1-22-23-23F 32 Cargo Van, 270 HP, 135 in. WB,
8500 GVWR, GASOLINE Fueled
Vehicle in accordance with
specification 2310-4181 dated
8/16/21 25101507 Each 1 CHEVROLET EXPRESS $23,660.00 WINNER CHEVROLET 1-22-23-23D 32 Cargo Van, 270 HP, 135 in. WB,
8500 GVWR, GASOLINE Fueled
Vehicle in accordance with
specification 2310-4181 dated
8/16/21 25101507 Each 1 FORD TRANSIT XL $33,310.00 DOWNTOWN FORD 1-22-23-23F 33 Cargo Van, 290 lb.-ft. Torque, 135
in. WB, 8500 GVWR, DIESEL
Fueled Vehicle in accordance with
specification 2310-4181 dated
8/16/21 25101507 Each 1 CHEVROLET EXPRESS $27,470.00 WINNER CHEVROLET 1-22-23-23D 34 Cargo Van, 135 in. WB, 8500
GVWR, CNG Fueled Vehicle in
accordance with specification 2310-
4181 dated 8/16/21 25101507 Each 1 NO BID
35 Cargo Van, High Ceiling, 270 HP,
135 in. WB, 8500 GVWR,
GASOLINE Fueled Vehicle in
accordance with specification 2310-
4181 dated 8/16/21 25101507 Each 1 RAM PROMASTER $40,040.00 ELK GROVE AUTO 1-22-23-23E 35 Cargo Van, High Ceiling, 270 HP,
135 in. WB, 8500 GVWR,
GASOLINE Fueled Vehicle in
accordance with specification 2310-
4181 dated 8/16/21 25101507 Each 1 FORD TRANSIT T-250 $37,752.00 WATSONVILLE FLEET GROUP 1-22-23-23G 36 Cargo Van, High Ceiling, 290 lb.-ft.

Torque, 135 in. WB, 8500 GVWR,
DIESEL Fueled Vehicle in
accordance with specification 2310-
4181 dated 8/16/21 25101507 Each 1 NO BID
7 Contact Line Item # (CLIN) Description UNSPSC Unit of Measure (UOM)
Quantity in
Unit of
Measure
Make Model Vehicle Contract Unit
Price
Maintenance Plan Contract Unit
Price Dealer Contract Number
37 Cargo Van, High Ceiling, 8500
GVWR, CNG Fueled Vehicle in
accordance with specification 2310-
4181 dated 8/16/21 25101507 Each 1 NO BID
38 Cargo Van, 130 in. WB, 120 Mile
Range ELECTRIC Fueled Vehicle
in accordance with specification
2310-4181 dated 8/16/21
25101507 Each 1 FORD TRANSIT T-350 XL $44,995.00 WATSONVILLE FLEET GROUP 1-22-23-23G 39 Cargo Van,140 in. WB, 120 Mile
Range ELECTRIC Fueled Vehicle
in accordance with specification
2310-4181 dated 8/16/21
25101507 Each 1 FORD TRANSIT T-350 XL $46,172.00 WATSONVILLE FLEET GROUP 1-22-23-23G 40 Cargo Van, 140 in. WB, 110 Mile
Range ELECTRIC Fueled Vehicle
in accordance with specification
2310-4181 dated 8/16/21
25101507 Each 1 FORD TRANSIT T-350 XL $46,172.00 WATSONVILLE FLEET GROUP 1-22-23-23G 41 Cargo Van, High Ceiling, 140 in.

WB, 100 Mile Range, ELECTRIC
Fueled Vehicle in accordance with
specification 2310-4181 dated
8/16/21 25101507 Each 1 FORD TRANSIT T-350 XL $49,221.00 WATSONVILLE FLEET GROUP 1-22-23-23G 42 Cargo Van, Chassis Cab, 178in.

WB, ELECTRIC Fueled Vehicle in
accordance with specification 2310-
4181 dated 8/16/21 25101507 Each 1 FORD TRANSIT T-350 XL $41,728.00 WATSONVILLE FLEET GROUP 1-22-23-23G 43 Cargo Van, Cutaway, 178 in. WB,
ELECTRIC Fueled Vehicle in
accordance with specification 2310-
4181 dated 8/16/21 25101507 Each 1 FORD TRANSIT T-350 XL $41,212.00 WATSONVILLE FLEET GROUP 1-22-23-23G Description Unit of Measure
(UOM) Quantity in Unit of Measure Make Model Manufacturer Contract Unit Price Additional options, (cost plus) various various n/a n/a n/a Dealer Cost up to + 10 % Removal of options, (cost minus) various various n/a n/a n/a Dealer Cost up to + 10 % End of Sheet
The following items are applicable for options only.
8 Department of General Services
Procurement Division
707 Third Street, 2nd Floor
West Sacramento, CA 95605-2811
State of California

STATEWIDE CONTRACT

USER INSTRUCTIONS
All changes to most recent Supplem ent are in bold red italic. Additi ons ar e enclosed in asterisks, *, and deleti ons are enclosed in br ackets, [].

MANDATORY
ISSUE AND EFFECTIVE DATE: 05/01/2022
CONTRACT NUMBER: 1-22-23-20 A through K
DESCRIPTION: Fleet Vehicles – Trucks
CONTRACTOR(S): Lithia Nissan of Fresno (1-22-23-20A)
Ocean Honda (1-22-23-20B)
Freeway Toyota (1-22-23-20C)
Winner Chevrolet (1-22-23-20D)
Elk Grove Auto (1-22-23-20E)
Downtown Ford Sales (1-22-23-20F)
Watsonville Fleet Group (1-22-23-20G)
CA Car Group (1-22-23-20H)
Riverview International (1-22-23-20I)
Sacramento Truck Center
(1-22-23-20J)
Bonander Truck & Trailer (1-22-23-20K)
CONTRACT TERM: 05/01/2022 through 04/30/2025
STATE CONTRACT ADMINISTRATOR: Contracts 1-22-23-20A-G, I, & J Eugene Shemereko
279-946-8028
[email protected]

Contracts 1-22-23-20H & K
Robb Parkison
279-946-8302
[email protected]
The contract user instructions, products, and pricing are included herein. All purchase documents issued under this contract incorporate the contract terms and applicable California General Provisions:

Non-IT General Provisions (rev 11/19/2021) (https://www.dgs.ca.gov/- /media/199A6A32E4DE4BECAFF4EFA7194350CD.ashx)
Cal eProcure link: www.caleprocure.ca.gov

STATE OF CALIFORNIA

DEPARTMENT OF GENERAL SERVICES

PROCUREMENT DIVISION
Contract (Mandatory) 1-22-23-20 A-K
Contract User Instructions

Contract 1-22-23-20 A-K Page 2 05/01/2022
User Instructions

All changes to most recent Supplement are in bold red italic. Additions are enclosed in asterisks; deletions are enclosed in brackets.

SUMMARY OF CHANGES
Supplement
Number Description/Articles Supplement
Date
N/A Original Contract Posted

05/01/2022
All other terms and conditions remain the same.

STATE OF CALIFORNIA

DEPARTMENT OF GENERAL SERVICES

PROCUREMENT DIVISION
Contract (Mandatory) 1-22-23-20 A-K
Contract User Instructions

Contract 1-22-23-20 A-K Page 3 05/01/2022
User Instructions

STATE OF CALIFORNIA

DEPARTMENT OF GENERAL SERVICES

PROCUREMENT DIVISION
Contract (Mandatory) 1-22-23-20 A-K
Contract User Instructions

Contract 1-22-23-20 A-K Page 4 05/01/2022
User Instructions

STATE OF CALIFORNIA

DEPARTMENT OF GENERAL SERVICES

PROCUREMENT DIVISION
Contract (Mandatory) 1-22-23-20 A-K
Contract User Instructions

Contract 1-22-23-20 A-K Page 5 05/01/2022
User Instructions
SCOPE
The State’s contracts provide Fleet Vehicles - Trucks at contracted pricing to the State of California and local governmental agencies in accordance with the requirements of Contract # 1-22-23-20 A - K. The contractors shall supply the entire portfolio of products as identified in the contract and will be the primary point of contact for data collection, reporting, and distribution of Fleet Vehicles - Trucks to the State.

The contract term is for three (3) years with an option to extend the contract for two (2) additional one (1) year periods or portion thereof. The terms, conditions, and prices for the contract extension option shall be by mutual agreement between the contractor and the State. If a mutual agreement cannot be met the contract may be terminated at the end of the current contract term.

CONTRACT USAGE/RULES
A. State Departments
• The use of this contract is mandatory for State of California departments. State Departments may purchase any vehicle that is awarded to each line item. This contract does not include ranking.
• State departments must adhere to all applicable State laws, regulations, policies, best practices, and purchasing authority requirements, e.g. California Codes, Code of Regulations, State Administrative Manual, Management Memos, and State Contracting Manual Volume 2 and SCM-F as applicable. • Prior to placing orders against this contract, State departments must have been granted non-IT purchasing authority by the Department of General Services, Procurement Division (DGS-PD) for the use of this statewide contract. State departments that have not been granted purchasing authority by DGS-PD for the use of the State’s statewide contracts may contact DGS-PD’s Purchasing Authority Management Section by e-mail at [email protected].
• Departments must have a Department of General Services (DGS) agency billing code prior to placing orders against this contract. Ordering departments may contact their Purchasing Authority contact or their department’s fiscal office to obtain this information.

B. Local Governmental Agencies
• Local governmental agency use of this contract is optional. • Local government agencies are defined as “any city, county, city and county, district or other governmental body or corporation”, per Public Contract Code Chapter 2, Section 10298 (b), empowered to expend public funds for the acquisition of products; this includes the California State Universities (CSU) and University of California (UC) systems, K-12 schools and community colleges. While the State makes this contract available to local governmental agencies, each local

STATE OF CALIFORNIA

DEPARTMENT OF GENERAL SERVICES

PROCUREMENT DIVISION
Contract (Mandatory) 1-22-23-20 A-K
Contract User Instructions

Contract 1-22-23-20 A-K Page 6 05/01/2022
User Instructions
governmental agency should determine whether this contract is consistent with its procurement policies and regulations.
• Local governmental agencies shall have the same rights and privileges as the State under the terms of this contract. Any agencies desiring to participate shall be required to adhere to the same responsibilities as do State agencies and have no authority to amend, modify or change any condition of the contract. • A DGS issued billing code is not required for local governmental agencies to place orders against this contract.

C. Unless otherwise specified within this document, the term “ordering agencies” will refer to all State departments and/or local governmental agencies eligible to utilize this contract. Ordering and/or usage instructions exclusive to State departments or local governmental agencies shall be identified within each article.

DGS ADMINISTRATIVE FEES
A. State Departments
The DGS will bill each State department an administrative fee for use of this statewide contract. The administrative fee should NOT be included in the order total, nor remitted before an invoice is received from DGS.

Current fees are available online in the Price Book & Directory of Services (https://www.dgs.ca.gov/OFS/Price-Book) (go to Price Book Download and click on Purchasing under Procurement Division).

B. Local Governmental Agencies
For all local government agency transactions issued against the contract, the Contractor is required to remit the DGS-PD an Incentive Fee of an amount equal to

1.25% of the total purchase order amount excluding taxes and freight. This Incentive Fee shall not be included in the agency’s purchase price, nor invoiced or charged to the purchasing entity. All prices quoted to local governmental agency customers shall reflect State contract pricing, including any and all applicable discounts, and shall include no other add-on fees.

SB/DVBE OFF-RAMP PROVISION
There is no SB/DVBE off ramp associated with this contract.

PROBLEM RESOLUTION/SUPPLIER PERFORMANCE
Ordering agencies and/or Contractor shall inform the State Contract Administrator of any technical or contractual difficulties encountered during contract performance in a timely manner. This includes and is not limited to informal disputes, supplier performance, outstanding deliveries, etc. The ordering agency should include all relevant information and/or documentation (e.g., purchase documents).

STATE OF CALIFORNIA

DEPARTMENT OF GENERAL SERVICES

PROCUREMENT DIVISION
Contract (Mandatory) 1-22-23-20 A-K
Contract User Instructions

Contract 1-22-23-20 A-K Page 7 05/01/2022
User Instructions

CONTRACT ITEMS
Contract vehicles and pricing are listed on Attachment A, Contract Pricing. All prices listed shall be fixed as the maximum cost for the contract period unless a price increase is granted.

Each line item description on Attachment A, Contract Pricing, provides a description of the minimum requirements that each vehicle in that line item has met or exceeded.

A Maintenance Plan is offered on all light duty vehicles less than 8500 lbs Gross Vehicle Weight Rating (GVWR). Maintenance Plan pricing is listed on Attachment A, Contract Pricing. The purchase of the Maintenance Plan is optional. See Article 29, Maintenance Plan for more detailed information.

Price Increases
Price increases may be requested with each model year change and will be posted on a quarterly basis.

Quarterly Increases shall be processed on the following calendar days:
• July 1st
• October 1st
• January 1st
• April 1st
Contractors are requested to price protect the contracted price for the duration between the price increase request and the time the increase is processed. If the Contractor is unable to honor the price protection, the Contractor’s vehicle(s) will be unavailable for ordering until the price increases have been evaluated and approved.

Multiple Award
Some line items may have multiple vehicles awarded with different make and models available. State Departments may choose any vehicle identified in the subject line item.

There is no vehicle ranking associated with this contract.

Sales Tax
The sales tax rate applied should be based on the rate of the “Bill To” address listed on the Purchase Order.

Options
All factory options shall be available and priced at Contractor cost plus up to 10% for an addition or Contractor cost minus up to 10% for a deletion in accordance with the manufacturer’s current model year price list. Types of equipment changes which might be made include, but are not limited, to the following:

STATE OF CALIFORNIA

DEPARTMENT OF GENERAL SERVICES

PROCUREMENT DIVISION
Contract (Mandatory) 1-22-23-20 A-K
Contract User Instructions

Contract 1-22-23-20 A-K Page 8 05/01/2022
User Instructions
• Add trailer tow package
• Add Bluetooth
• Add parking sensors
• Delete pick up box (bed)

In no case shall options be included or deleted in such a manner as to cause the vehicle to conflict with any other line item on any other vehicle contract.

The Contractor shall provide ordering agencies a copy of the current model year factory price sheet with requested options, within ten calendar days of request.

Third-party upfitting (e.g utility body) may be requested by ordering agencies, however, this service is non -mandatory. When applicable, third -party upfits shall be subject to the same pricing provisions as factory options.

Note: Vehicles with added or deleted options MUST continue to meet the appropriate minimum specification.

Tire Fee
Purchase orders MUST include the State mandated $1.75 per tire fee.

Document Processing Charge
In accordance with the California Vehicle Code Section 4456.5, a Contractor may charge the ordering agency a document processing charge for the preparation and processing of documents, disclosures, titling, registration, and information security obligations imposed by state and federal law. The document processing charge shall not exceed $85 per vehicle purchased.

A Contractor may charge the ordering agency an electronic filing fee, which does not exceed the actual amount the Contractor is charged by a first-line service provider. The electronic filing fee shall not exceed $30 per vehicle purchased.

SPECIFICATIONS
All products must conform to the attached State of California Bid Specification Number 2310- 4181 dated 08/16/2021 (Attachment B).

Vehicle color shall be a solar reflective color (white, silver metallic, or gold metallic) per SAM Section 3620.1 (exceptions are listed in the same manual section).

CUSTOMER SERVICE
The Contractor shall provide office and personnel resources for responding to inquiries, including telephone and email coverage weekdays during the hours of 8:00 a.m. - 5:00 p.m., PT.

STATE OF CALIFORNIA

DEPARTMENT OF GENERAL SERVICES

PROCUREMENT DIVISION
Contract (Mandatory) 1-22-23-20 A-K
Contract User Instructions

Contract 1-22-23-20 A-K Page 9 05/01/2022
User Instructions
The customer service unit shall be staffed with individuals that:
• Are trained in the requirements of this contract
• Have the authority to take administrative action to correct problems that may occur The Contractor’s customer service unit shall respond to all customer inquiries within two (2) business days of initial contact.

Dealer Contract # Contact Phone Email
Lithia Nissan of
Fresno 1-22-23-20A Pat Ireland (559) 707-
5735 [email protected]
Ocean Honda 1-22-23-20B Pat Ireland (559) 707-
5735 [email protected]
Freeway Toyota 1-22-23-20C Pat Ireland (559) 707-
5735 [email protected]
Winner
Chevrolet 1-22-23-20D Jerry
Powers
(916) 426-
5752 [email protected]
Elk Grove Auto 1-22-23-20E Jerry
Powers
(916) 426-
5752 [email protected]
Downtown Ford 1-22-23-20F Sandra
Scott
(916) 442-
9631 [email protected]
Watsonville
Fleet Group 1-22-23-20G Yesenia
Covarrubias
(626) 457-
5590 [email protected]
CA Car Group 1-22-23-20H Richard M.

Slad
(925) 560-
4465 [email protected]
Riverview
International
Trucks
1-22-23-20H Jason
Farrell
(916) 371-
3110 [email protected]
Sacramento
Truck Center 1-22-23-20H Dean
Needham
(916) 286-
2013 [email protected]
Bonander Truck
& Trailer 1-22-23-20H Steve
Mannion
(916) 747-
6151 [email protected]
Note: Ordering agencies are encouraged to have one point of contact for inquiries, quotes, and orders whenever possible. Multiple calls and emails from various requestors for the same information can slow customer service response times.

PRODUCT SUBSTITUTIONS
Under no circumstance is the Contractor permitted to make substitutions with non- contract/unauthorized vehicles without approval of the DGS Contract Administrator (CA).

STATE OF CALIFORNIA

DEPARTMENT OF GENERAL SERVICES

PROCUREMENT DIVISION
Contract (Mandatory) 1-22-23-20 A-K
Contract User Instructions

Contract 1-22-23-20 A-K Page 10 05/01/2022
User Instructions

PURCHASE EXECUTION
A. State Departments
1) Std. 65 Purchase Documents
State departments not transacting in FI$CAL must use the Purchasing Authority Purchase Order (Std. 65) for purchase execution. An electronic version of the Std. 65 is available at the Office of State Publishing web site:
https://www.dgsapps.dgs.ca.gov/osp/StatewideFormsWeb/Forms.aspx (select Standard Forms).

All Purchasing Authority Purchase Orders (Std. 65) must contain the following:
• Agency Order Number (Purchase Order Number)
• Ordering Agency Name
• Agency Billing Code
• Purchasing Authority Number
• Leveraged Procurement Number (Contract Number)
• Supplier Information (Contact Name, Address, Phone Number, Fax Number, E-mail)
• Line Item number
• Quantity
• Unit of Measure
• Commodity Code Number
• Product Description
• Unit Price
• Extension Price
• Office of Fleet and Asset Management (OFAM) Approval Stamp (State departments only)
2) FI$CAL Purchase Documents
State departments transacting in FI$CAL will follow the FI$CAL procurement and contracting procedures.
3) Blanket Orders
The use of blanket orders against this statewide contract is not allowed.

B. Local Governmental Agencies
Local governmental agencies may use their own purchase document for purchase execution. The purchase documents must include the same data elements as listed above (Exception: Purchasing Authority Number is used by State departments only).

STATE OF CALIFORNIA

DEPARTMENT OF GENERAL SERVICES

PROCUREMENT DIVISION
Contract (Mandatory) 1-22-23-20 A-K
Contract User Instructions

Contract 1-22-23-20 A-K Page 11 05/01/2022
User Instructions

MINIMUM ORDER
The minimum order shall be one (1) vehicle.

ORDERING PROCEDURE
A. Ordering Methods:

Ordering agencies are to submit appropriate purchase documents directly to the contractor(s) via one of the following ordering methods:
• U.S. Mail
• Facsimile
• Email
The contractor’s Order Placement Information is as follows:

ORDER PLACEMENT INFORMATION
Contract #
1-22-23-20A
U.S. Mail:

Lithia Nissan of Fresno
5590 N Blackstone Ave
Fresno, CA 93710
Attn: Pat Ireland
Facsimile:
(559) 961-4601
Email:
[email protected]

Contract #
1-22-23-20B
U.S. Mail:

Ocean Honda
3801 Soquel Dr
Soquel, CA 95073
Attn: Pat Ireland
Facsimile:
(559) 961-4601
Email:
[email protected]

Contract #
1-22-23-20C
U.S. Mail:

Freeway Toyota
1835 Glendale Avenue
Hanford, CA 93230
Attn: Pat Ireland
Facsimile:
(559) 961-4601
Email:
[email protected]

Contract #
1-22-23-20D
U.S. Mail:

Winner Chevrolet
8575 Laguna Grove Drive
Elk Grove, CA 95757
Attn: Jerry Powers
Facsimile:
(916) 421-0149

Email:
[email protected]

STATE OF CALIFORNIA

DEPARTMENT OF GENERAL SERVICES

PROCUREMENT DIVISION
Contract (Mandatory) 1-22-23-20 A-K
Contract User Instructions

Contract 1-22-23-20 A-K Page 12 05/01/2022
User Instructions

ORDER PLACEMENT INFORMATION
Contract #
1-22-23-20E
U.S. Mail:

Elk Grove Auto Group
8575 Laguna Grove Drive
Elk Grove, CA 95757
Attn: Jerry Powers
Facsimile:
(916) 421-0149

Email:
[email protected]

Contract #
1-22-23-20F
U.S. Mail:

Downtown Ford Sales
525 N 16th St
Sacramento, CA 95811
Attn: Sandra Scott
Facsimile:
(916) 491-3138
Email:

[email protected]
Contract #
1-22-23-20G
U.S. Mail:

Watsonville Fleet Group
1601 W. Main Street
Alhambra, CA 91801
Attn: Yesenia
Covarrubias
Facsimile:
(626) 457-5593
Email:
[email protected]
Contract #
1-22-23-20H
U.S. Mail:

CA Car Group
4200 John Monego Ct
Dublin, CA 94568
Attn: Richard M. Slade
Facsimile:

N/A
Email:

[email protected]

Contract #
1-22-23-20I
U.S. Mail:

Riverview International
Trucks
2445 Evergreen Avenue
West Sacramento, CA
95691
Attn: Jason Farrell
Facsimile:
(916) 372-8541
Email:
[email protected]

Contract #
1-22-23-20J
U.S. Mail:

Sacramento Truck Center
100 Opportunity Street
Sacramento, CA 95838
Attn: Dean Needham
Facsimile:
(916) 286-2085
Email:
[email protected]

Contract #
1-22-23-20K
U.S. Mail:

Bonander Truck & Trailer
4520 N Golden State
Blvd.

Turlock, CA 95382
Attn: Steve Mannion
Facsimile:
(209) 634-4965
Email:

[email protected]

STATE OF CALIFORNIA

DEPARTMENT OF GENERAL SERVICES

PROCUREMENT DIVISION
Contract (Mandatory) 1-22-23-20 A-K
Contract User Instructions

Contract 1-22-23-20 A-K Page 13 05/01/2022
User Instructions
When using any of the ordering methods specified above, all State departments must conform to proper State procedures.

ORDER ACCEPTANCE
The Contractor shall accept orders from any State department or local governmental agency. The Contractor shall not accept purchase documents for this contract that:
• Are incomplete;
• Are submitted without OFAM approval stamp
• Contain non-contract items; or
• Contain non-contract terms and conditions.

The Contractor must not refuse to accept orders from any State department or local governmental agency for any other reason without written authorization from the CA.

ORDER ACKNOWLEDMENT
The Contractor will provide the ordering agencies with an order receipt acknowledgment via e-mail/facsimile within ten (10) calendar days after receipt of an order. The acknowledgement will include:
• Ordering Agency Name
• Agency Order Number (Purchase Order Number)
• Description of Goods
• Vehicle Model Year
• Total Cost
• Date order is placed with manufacturer
• Anticipated Delivery Date
• Delayed Production Notification (if applicable)
• Discontinued Vehicle Notification (if applicable)
Contractor shall notify the ordering agency of any delays in production or delays in orders being accepted by the manufacturer for any period of time. Contractor shall provide estimated production start date and delivery date.

DELAYED PRODUCTION REMEDY
Upon receipt of order acknowledgment identifying a delay in production or orders not being accepted by the manufacturer, the ordering agencies shall have the following options:
• Request back order; or
• Cancel the item from the order with no penalty

DISCONTINUED VEHICLE REMEDY
Upon receipt of order acknowledgment identifying discontinued items, the ordering agencies shall have the following options:

STATE OF CALIFORNIA

DEPARTMENT OF GENERAL SERVICES

PROCUREMENT DIVISION
Contract (Mandatory) 1-22-23-20 A-K
Contract User Instructions

Contract 1-22-23-20 A-K Page 14 05/01/2022
User Instructions
• Amend purchase document to reflect DGS approved replacement vehicle; or • Cancel the item from the order
Under no circumstance is the Contractor permitted to make substitutions with non- contract/unauthorized vehicles without approval of the DGS CA.

DELIVERY PROCEDURES
Pre-Delivery Checklist
Prior to delivery, each vehicle shall be completely inspected, serviced , and detailed by the delivering Contractor and/or the manufacturer’s pre-delivery service center. A copy of the pre-delivery checklist shall be completed for each vehicle, signed by a representative of the organization performing the inspection/service, and delivered with the vehicle.

Delivery:

Delivery shall be within one hundred and fifty (150) days after receipt of order unless there is a delay in production/order acceptance from the manufacturer when changing from one model year to the next. Contractor shall notify the ordering agency of such delay per Article 14, Order Acknowledgement.

Orders requiring customized work by a 3rd party supplier may exceed the delivery period requirement. Contractor shall notify ordering agency of extended delivery period per Article 14, Order Acknowledgement.

Caravan or drive-away method of delivery from the factory to a Contractor is not acceptable unless agreed upon by the ordering agency.

Drop ship deliveries shall not be made without prior State inspection. All vehicles shall be delivered with no less than five (5) gallons of fuel in the tank.

Unless pre-arranged between the Contractor and the ordering agency, vehicles delivered with more than 50 miles on the odometer may be charged fifty (50) cents per mile in excess of 50 miles. This charge may be reflected on the invoice as a deduction from the order price. Vehicles with more than five hundred (500) miles on the odometer may not be accepted.
**Cab and Chassis trucks may require driving from an out-of-state factory and may exceed the five hundred (500) mile or less expectation. The Contractor shall notify the ordering Department at the time of purchase order execution.

When feasible, Contractor is requested to make deliveries in metropolitan areas during off-peak hours. Off-peak hours are Monday through Friday, 10:00 AM to 4:00 PM PST.

Documents
The following documents shall be delivered to the receiving agency with the vehicle:

STATE OF CALIFORNIA

DEPARTMENT OF GENERAL SERVICES

PROCUREMENT DIVISION
Contract (Mandatory) 1-22-23-20 A-K
Contract User Instructions

Contract 1-22-23-20 A-K Page 15 05/01/2022
User Instructions
• Completed and signed pre -delivery service checklist, including the ord er number and Vehicle Identification Number (VIN)
• “Line Set Tickets” or “Window (Monroney) Sticker” showing all options installed • One (1) copy of the warranty, including applicable certificates, cards, etc. • One (1) copy of the owner’s manual.

INSPECTION AND ACCEPTANCE
Vehicles ordered for State use will be inspected by a State inspector at the Contractor’s place of business or as otherwise agreed to by the Contractor and ordering agency.

Inspection will commence within five (5) working days of notification that a vehicle is ready for inspection. Inspection will include:
• Specification Compliance
• Workmanship
• Appearance
• Proper Operation of all Equipment and Systems
• Presence of all Applicable Documents
In the event deficiencies are detected, the vehicle will be rejected and the Contractor will be required to make the necessary repairs, adjustments or replacements. Payment and/or the commencement of a discount period (if applicable) will not begin until the defects are corrected and the vehicle is re-inspected and accepted.

Completion of inspection or acceptance by the State inspector shall in no way release the Contractor from satisfying the requirements of the contract, specifications, and w arranty.

Deviations from the specified requirements that are detected by the inspection shall be corrected by the Contractor in an expeditious manner at no expense to the ordering agency.

Inspection by local agencies will be at the Contractor’s place of b usiness or as otherwise agreed to by the Contractor and local agency.

EMERGENCY/EXPEDITED ORDERS
Not Applicable.

FREE ON BOARD (F.O.B.) DESTINATION
Contractors shall deliver vehicles to State or local agencies located in Sacramento County at no additional cost for delivery. If the Purchase Order indicates delivery outside Sacramento County, the Contractor and agency may negotiate delivery costs. If delivery is subject to an additional delivery charge, it shall be shown as a separate item on the purchase order and invoice.

STATE OF CALIFORNIA

DEPARTMENT OF GENERAL SERVICES

PROCUREMENT DIVISION
Contract (Mandatory) 1-22-23-20 A-K
Contract User Instructions

Contract 1-22-23-20 A-K Page 16 05/01/2022
User Instructions
State departments requesting delivery outside of Sacramento County must contact the Transportation Management Unit for freight rate comparisons to confirm appropriate pricing if the Contractor is delivering the vehicle.

Responsibility and liability for loss or damage for all orders shall remain with the Contractor until final inspection and acceptance, when all responsibility shall pass to the ordering agency, except the responsibility for latent defects, fraud, and the warranty obligations.

SHIPPED ORDERS
All shipments shall be in accordance with the General Provisions, Article 12 entitled “Packing and Shipment”.

CONTRACT ADMINISTRATION
The State and the Contractors have assigned Contract Administrators as the single points of contact for problem resolution and related contract issues.

State Contact
Information
DGS/PD Contract Administrator
(Contracts 1-22-23-20A-G, I, & J)
DGS/PD Contract Administrator
(Contracts 1-22-23-20H, & K)
Contact Name: Eugene Shemereko Robb Parkison
Telephone: (279) 946-8028 (279) 946-8302
Facsimile: (916) 375-4613 (916) 375-4613
Email: [email protected] [email protected] Address: DGS/Procurement Division
Attn: Eugene Shemereko
707 Third Street, 2nd Floor, MS 201
West Sacramento, CA 95605
DGS/Procurement Division
Attn: Robb Parkison
707 Third Street, 2nd Floor, MS 201
West Sacramento, CA 95605

Dealer
Contact
Information
Lithia Nissan of Fresno
Contract # 1-22-23-20A
Ocean Honda
Contract # 1-22-23-20B
Contact
Name:

Pat Ireland Pat Ireland
Telephone: (559) 707-5735 (559) 707-5735
Facsimile: (559) 961-4601 (559) 961-4601
Email: [email protected] [email protected] Address: Lithia Nissan of Fresno
5590 N Blackstone Ave
Fresno, CA 93710
Ocean Honda
3801 Soquel Dr
Soquel, CA 95073

STATE OF CALIFORNIA

DEPARTMENT OF GENERAL SERVICES

PROCUREMENT DIVISION
Contract (Mandatory) 1-22-23-20 A-K
Contract User Instructions

Contract 1-22-23-20 A-K Page 17 05/01/2022
User Instructions
Dealer
Contact
Information
Freeway Toyota of Hanford
Contract # 1-18-23-20C
Winner Chevrolet
Contract # 1-18-23-20D
Contact
Name:

Pat Ireland Jerry Powers
Telephone: (559) 707-5735 (916) 426-5752
Facsimile: (559) 961-4601 (916) 421-0149
Email: [email protected] [email protected]
Address: Freeway Toyota
1835 Glendale Avenue
Hanford, CA 93230
Winner Chevrolet
8575 Laguna Grove Drive
Elk Grove, CA 95757

Dealer
Contact
Information
Elk Grove Auto Group
Contract # 1-22-23-20E
Downtown Ford Sales
Contract # 1-22-23-20F
Contact
Name:

Jerry Powers Sandra Scott
Telephone: (916) 426-5752 (916) 442-9631
Facsimile: (916) 421-0149 (916) 491-3138
Email: [email protected] [email protected]
Address: Elk Grove Auto Group
8575 Laguna Grove Dr
Elk Grove, CA 95757
Downtown Ford Sales
525 N 16th St
Sacramento, CA 95811

Dealer
Contact
Information
Watsonville Fleet Group
Contract # 1-22-23-20G
CA Car Group
Contract # 1-22-23-20H
Contact
Name:

Yesenia Covarrubias Richard M. Slade
Telephone: (626) 457-5590 (925) 560-4465
Facsimile: (626) 457-5593 N/A
Email: [email protected]
om
[email protected]

Address: Watsonville Fleet Group
1601 W. Main Street
Alhambra, CA 91801
CA Car Group
4200 John Monego Ct
Dublin, CA 94568

STATE OF CALIFORNIA

DEPARTMENT OF GENERAL SERVICES

PROCUREMENT DIVISION
Contract (Mandatory) 1-22-23-20 A-K
Contract User Instructions

Contract 1-22-23-20 A-K Page 18 05/01/2022
User Instructions
Dealer
Contact
Information
Riverview International Trucks
Contract # 1-22-23-20I
Sacramento Truck Center
Contract # 1-22-23-20J
Contact
Name:

Jason Farrell Dean Needham
Telephone: (916) 371-3110 (916) 286-2013
Facsimile: (916) 372-8541 (916) 286-2085
Email: [email protected] [email protected] Address: Riverview International Trucks
2445 Evergreen Avenue
West Sacramento, CA 95691
Sacramento Truck Center
100 Opportunity Street
Sacramento, CA 95838

Dealer
Contact
Information
Bonander Truck & Trailer
Contract # 1-22-23-20K
Contact
Name:

Steve Mannion
Telephone: (916) 747-6151
Facsimile: (209) 634-4965
Email: [email protected]
Address: Bonander Truck & Trailer
4520 N Golden State Blvd.

Turlock, CA 95382

RESTOCKING FEES
The Contractor may impose a restocking fee to the ordering agency on orders cancelled after the order has been placed with the manufacturer: The Contractor shall notify the ordering agency of the order placement per Article 14, Order Acknowledgment.

Re-stocking fees can be no greater than ten percent (10%) of the value of the vehicle being restocked.

INVOICING
Ordering agencies may require separate invoicing, as specified by each ordering organization. Invoices will contain the following information:
• Contractor’s name, address and telephone number
• Leveraged Procurement Number (Contract Number)
• Agency Order Number (Purchase Order Number)
• Item and commodity code number
• Quantity purchased

STATE OF CALIFORNIA

DEPARTMENT OF GENERAL SERVICES

PROCUREMENT DIVISION
Contract (Mandatory) 1-22-23-20 A-K
Contract User Instructions

Contract 1-22-23-20 A-K Page 19 05/01/2022
User Instructions
• Contract price and extension
• State sales and/or use tax
• Prompt payment discounts/cash discounts, if applicable • Totals for each order

PAYMENT
A. Terms
Payment terms for contracts 1-22-23-10 A - D include a $500 per vehicle discount for payment made within twenty (20) days. Contract 1-22-23-10E offers no discount. The cash discount time is defined by the State as beginning only after the vehicle has been inspected, delivered, and accepted by the receiving agency, or from the date a correct invoice is received in the office specified on the Purchase Order, whichever is later.

Payment is deemed to be made, for the purpose of earning the discount, one (1) working day after the date on the State warrant or check. Typically, acceptance will be accomplished within twenty (20) business hours after a vehicle is delivered.

Payment will be made in accordance with the provisions of the California Prompt Payment Act, Government Code Section 927, et seq. Unless expressly exempted by statute, the Act requires State departments to pay properly submitted, undisputed invoices not more than forty-five (45) days after the date of acceptance of goods, performance of services, or receipt of an undisputed invoice, whichever is later.

B. CAL-Card Use
Use of the CAL-Card for payment of invoices is not allowed under this statewide contract.

C. Payee Data Record
Each State accounting office must have a copy of the Payee Data Record (Std. 204) in order to process payments. State departments should forward a copy of the Std. 204 to their accounting office(s). Without the Std. 204, payment may be unnecessarily delayed. State departments may contact the Contractor for copies of the Payee Data Record.

D. State Financial Marketplace
The State reserves the right to select the form of payment for all procurements, be it either an outright purchase with payment rendered directly by the State, or a financing/lease-purchase or operating lease via the State Financial Marketplace (GS $Mart and/or Lease $Mart). If payment is via the financial marketplace, the Contractor will invoice the State and the State will approve the invoice and the selected Lender/Lessor for all product listed on the State's procurement document will pay the Contractor on behalf of the State.

STATE OF CALIFORNIA

DEPARTMENT OF GENERAL SERVICES

PROCUREMENT DIVISION
Contract (Mandatory) 1-22-23-20 A-K
Contract User Instructions

Contract 1-22-23-20 A-K Page 20 05/01/2022
User Instructions
CALIFORNIA SELLER’S PERMIT
The California seller permit number for the Contractor is listed below. State departments can verify that permits are currently valid at the following website: www.cdtfa.ca.gov.

State departments must adhere to the file documentation required identified in the State Contracting Manual Volume 2 and Volume 3 and SCM-F.

Contractor Name Seller Permit #
Lithia Nissan of Fresno 97163762
Ocean Honda 101-652579
Freeway Toyota of Hanford 102-659756
Winner Chevrolet 100-208309
Elk Grove Auto 100-197237
Downtown Ford 28600344
Watsonville Fleet Group 245364864
101-135239
CA Car Group 100-214737
Riverview International 101-079519
Sacramento Truck Center 97724353
Bonander Truck & Trailer 28-093997

WARRANTY
The manufacturer’s standard new vehicle warranty shall apply to all vehicles purchased from these contracts. All warranties shall be factory authorized. The warranty shall be honored by all franchised dealers of the vehicle within the State of California. The Warranty term for the vehicles offered under these contracts shall meet the following (as applicable):

• Bumper to bumper warranty shall cover not less than 3 years/36,000 miles, no charge for parts and labor.
• Power train warranty for light duty vehicles weighing 8500 lbs. GVWR or less shall cover not less than 5 years/100,000 miles, no charge for parts and labor. • Power train warranty for vehicles over 8500 lbs. GVWR shall cover not less than 5 years/60,000 miles, no charge for parts and labor.

The State’s established preventative maintenance procedures and practices shall be acceptable to the manufacturer/contractor in lieu of the manufacturer’s prescribed procedures which may form a part of the warranty.

All emission-related components shall be warranted in compliance with California Air Resources Board and Federal requirements. Contractor cannot offer independent insurance or statements indicating self insurance. If an additional extended warranty is purchased, a warranty certificate, warranty card, or a statement indicating the extended

STATE OF CALIFORNIA

DEPARTMENT OF GENERAL SERVICES

PROCUREMENT DIVISION
Contract (Mandatory) 1-22-23-20 A-K
Contract User Instructions

Contract 1-22-23-20 A-K Page 21 05/01/2022
User Instructions
warranty has been recorded with the manufacturer shall be furnished with each vehicle delivered.

Normal wear items such as tires, belts, hoses, headlamps, light bulbs, brake linings, brake discs/drums, etc. are excluded from warranty coverage. All other items not subject to normal wear or gross operator neglect and abuse, such as window, seat, or wiper motors, chassis electrical switches (door, trunk lid), paint, hinges, locks, etc., shall be covered.

The State reserves the right to use re-refined lubrication oils, where available, in lieu of virgin equivalent oils. The re-refined oils used by the State will meet all API and SAE standards and specifications as set forth by the vehicle manufacturer. The use of said oils shall in no way void or degrade the original manufacturer’s standard warranty.

The State reserves the right to use recycled content antifreeze/coolant, where available, in lieu of virgin equivalent antifreeze/coolant when servicing its vehicles. The recycled content antifreeze/coolant used by the State will meet all ATSM standards and specifications as set forth by the vehicle manufacturer.

REPAIR PARTS
The manufacture of the awarded vehicle(s) should maintain an adequate stock of all regular and special parts to meet the continuing service and repair parts needs of the State without undue delay.

A special system shall be set up for expediting the procurement of back-order items needed to repair an inoperative vehicle including a system to air freight parts at factory expense when parts are not in stock in California parts depots. Parts must be available within three (3) working days after telephone notification.

Vehicles with new technology emerging into the industry (e.g., fuel cell vehicles) may require more than (3) working days for the availability of certain parts. Contractor must notify the State Contract Administrator and ordering agency when this occurs and provide the estimated date of availability.

MAINTENANCE PLAN
A maintenance plan is available for light duty vehicles under 8500 lbs. GVWR. The purchase of a maintenance plan is optional. The maintenance plan covers all regularly scheduled service for a minimum of five (5) years/75,000 miles. The maintenance shall include at a minimum all manufacturer recommended services such as, but not limited to:
• Oil changes;
• Filter changes;
• Fluid changes;
• Lubrications;
• Tire rotations;

STATE OF CALIFORNIA

DEPARTMENT OF GENERAL SERVICES

PROCUREMENT DIVISION
Contract (Mandatory) 1-22-23-20 A-K
Contract User Instructions

Contract 1-22-23-20 A-K Page 22 05/01/2022
User Instructions
• Equipment and safety inspections
The Maintenance Plan is not required to cover wear items such as brake pads/shoes, wiper blades, etc.

Purchase of the Maintenance Plan is non-mandatory for State departments.

The Maintenance Plan is not applicable to vehicles over 8,500 lbs. GVWR.

RECYCLED CONTENT
State departments are required to report purchases in many product categories. The Postconsumer-Content Certification Form (CIWMB 74) for the Contractor(s) is attached (Attachment C).

SB/DVBE PARTICIPATION
There is no Small Business (SB) or Disabled Veteran Business Enterprise (DVBE) participation for this contract.

STATE AND LOCAL GOVERNMENT EMPLOYEE PRICING
In the interest of expanding the California marketplace for Zero Emission Vehicles (ZEV), some Contractors have offered a discount to any interested State of California or local government employee when purchasing a ZEV for personal use. A list of participating Dealers and vehicles can be found at: https://www.dgs.ca.gov/PD/Resources/Page- Content/Procurement-Division-Resources-List-Folder/State-of-California-Green-Fleet- Employee-Pricing-Program

ATTACHMENTS
Attachment A – Contract Pricing
Attachment B – Specification 2310-4181, revised 08/16/2021 Attachment C – Postconsumer Content Certification Workbook

Payment Terms Contract #s
$500 discount per vehicle for payment
within 20 days (1-22-23-20A-G & K)
$200 discount per vehicle for payment
within 20 days 1-22-23-20I
Contact Line Item # (CLIN) Description UNSPSC Unit of Measure (UOM)
Quantity in
Unit of
Measure
Make Model Vehicle Contract Unit
Price
Maintenance Plan Contract Unit
Price Dealer Contract Number
1 Small Pickup, 4x4, Crew Cab,
Regular Box, 119 in. WB, 5000 lb.

GVWR, HYBRID Fueled Vehicle in
accordance with specification 2310-
4181 dated 8/16/21
25101507 Each 1 NO BID
2 Small Pickup, 4x2, Crew Cab,
Regular Box, 119 in. WB, 5000 lb.

GVWR, HYBDRID Fueled Vehicle
in accordance with specification
2310-4181 dated 8/16/21
25101507 Each 1 FORD MAVERICK $20,093.00 $499.00 DOWNTOWN FORD 1-22-23-20F 3 Small Pickup, 4x4, Crew Cab,
Regular Box, 119 in. WB, 5000 lb.

GVWR, PLUG-IN HYBRID Fueled
Vehicle in accordance with
specification 2310-4181 dated
8/16/21 25101507 Each 1 NO BID
4 Small Pickup, 4x2, Crew Cab,
Regular Box, 119 in. WB, 5000 lb.

GVWR, PLUG-IN HYBRID Fueled
Vehicle in accordance with
specification 2310-4181 dated
8/16/21 25101507 Each 1 NO BID
5 Small Pickup, 4x4, Crew Cab,
Regular Box, 119 in. WB, 5000 lb.

GVWR, ELECTRIC Fueled Vehicle
in accordance with specification
2310-4181 dated 8/16/21
25101507 Each 1 NO BID
6 Small Pickup, 4x2, Crew Cab,
Regular Box, 119 in. WB, 5000 lb.

GVWR, ELECTRIC Fueled Vehicle
in accordance with specification
2310-4181 dated 8/16/21
25101507 Each 1 NO BID
7 Small Pickup, 4x2, Extra Cab,
Regular Box, 125 in. WB, 5000 lb.

GVWR, GASOLINE Fueled Vehicle
in accordance with specification
2310-4181 dated 8/16/21
25101507 Each 1 TOYOTA TACOMA $24,832.00 $895.00 FREEWAY TOYOTA OF HANFORD 1-22-23-20C 7 Small Pickup, 4x2, Extra Cab,
Regular Box, 125 in. WB, 5000 lb.

GVWR, GASOLINE Fueled Vehicle
in accordance with specification
2310-4181 dated 8/16/21
25101507 Each 1 CHEVROLET COLORADO $24,240.00 $1,095.00 WINNER CHEVROLET 1-22-23-20D Fleet Vehicles - Trucks
Attachment A - Contract Pricing
Contract 1-22-23-20 (A-K)
1 Contact Line Item # (CLIN) Description UNSPSC Unit of Measure (UOM)
Quantity in
Unit of
Measure
Make Model Vehicle Contract Unit
Price
Maintenance Plan Contract Unit
Price Dealer Contract Number
8 Small Pickup, 4x2, Crew Cab, Short
Box, 125 in. WB, 5000 lb. GVWR,
GASOLINE Fueled Vehicle in
accordance with specification 2310-
4181 dated 8/16/21
25101507 Each 1 TOYOTA TACOMA $25,263.00 $895.00 FREEWAY TOYOTA OF HANFORD 1-22-23-20C 8 Small Pickup, 4x2, Crew Cab, Short
Box, 125 in. WB, 5000 lb. GVWR,
GASOLINE Fueled Vehicle in
accordance with specification 2310-
4181 dated 8/16/21
25101507 Each 1 CHEVROLET COLORADO $25,450.00 $1,095.00 WINNER CHEVROLET 1-22-23-20D 9 Small Pickup, 4x4, Extra Cab,
Regular Box, 125 in. WB, 5000 lb.

GVWR, GASOLINE Fueled Vehicle
in accordance with specification
2310-4181 dated 8/16/21
25101507 Each 1 TOYOTA TACOMA $27,561.00 $895.00 FREEWAY TOYOTA OF HANFORD 1-22-23-20C 9 Small Pickup, 4x4, Extra Cab,
Regular Box, 125 in. WB, 5000 lb.

GVWR, GASOLINE Fueled Vehicle
in accordance with specification
2310-4181 dated 8/16/21
25101507 Each 1 CHEVROLET COLORADO $29,050.00 $1,095.00 WINNER CHEVROLET 1-22-23-20D 10 Small Pickup, 4x4, Crew Cab, Short
Box, 125 in. WB, 5000 lb. GVWR,
GASOLINE Fueled Vehicle in
accordance with specification 2310-
4181 dated 8/16/21
25101507 Each 1 TOYOTA TACOMA $30,027.00 $895.00 FREEWAY TOYOTA OF HANFORD 1-22-23-20C 10 Small Pickup, 4x4, Crew Cab, Short
Box, 125 in. WB, 5000 lb. GVWR,
GASOLINE Fueled Vehicle in
accordance with specification 2310-
4181 dated 8/16/21
25101507 Each 1 CHEVROLET COLORADO $31,350.00 $1,095.00 WINNER CHEVROLET 1-22-23-20D 11 Small Pickup, 4x2, Extra Cab,
Regular Box, 125 in. WB, 4500 lb.

GVWR, DIESEL Fueled Vehicle in
accordance with specification 2310-
4181 dated 8/16/21
25101507 Each 1 CHEVROLET COLORADO $34,360.00 $1,095.00 WINNER CHEVROLET 1-22-23-20D 12 Small Pickup, 4x2, Crew Cab, Short
Box, 125 in. WB, 4500 lb. GVWR,
DIESEL Fueled Vehicle in
accordance with specification 2310-
4181 dated 8/16/21 25101507 Each 1 NO BID
13 Small Pickup, 4x4, Extra Cab,
Regular Box, 125 in. WB, 5000 lb.

GVWR, DIESEL Fueled Vehicle in
accordance with specification 2310-
4181 dated 8/16/21
25101507 Each 1 CHEVROLET COLORADO $37,322.00 $1,640.00 WATSONVILLE FLEET GROUP 1-22-23-20G 14 Small Pickup, 4x2, Crew Cab, Short
Box, 125 in. WB, 4500 lb. GVWR,
HYBRID Fueled Vehicle in
accordance with specification 2310-
4181 dated 8/16/21 25101507 Each 1 NO BID
2 Contact Line Item # (CLIN) Description UNSPSC Unit of Measure (UOM)
Quantity in
Unit of
Measure
Make Model Vehicle Contract Unit
Price
Maintenance Plan Contract Unit
Price Dealer Contract Number
15 Small Pickup, 4x4, Extra Cab,
Regular Box, 125 in. WB, 5000 lb.

GVWR, HYBRID Fueled Vehicle in
accordance with specification 2310-
4181 dated 8/16/21
25101507 Each 1 NO BID
16 Small Pickup, 4x2, Crew Cab, Short
Box, 125 in. WB, 4500 lb. GVWR,
PLUG-IN HYBRID Fueled Vehicle
in accordance with specification
2310-4181 dated 8/16/21
25101507 Each 1 NO BID
17 Small Pickup, 4x4, Extra Cab,
Regular Box, 125 in. WB, 5000 lb.

GVWR, PLUG-IN HYBRID Fueled
Vehicle in accordance with
specification 2310-4181 dated
8/16/21 25101507 Each 1 NO BID
18 Small Pickup, 4x2, Crew Cab, Short
Box, 125 in. WB, 4500 lb. GVWR,
ELECTRIC Fueled Vehicle in
accordance with specification 2310-
4181 dated 8/16/21
25101507 Each 1 NO BID
19 Small Pickup, 4x4, Extra Cab,
Regular Box, 125 in. WB, 5000 lb.

GVWR, ELECTRIC Fueled Vehicle
in accordance with specification
2310-4181 dated 8/16/21
25101507 Each 1 NO BID
20 Standard Pickup, 4x2, Regular Cab,
Regular Box, 125 in. WB, 6000 lb.

GVWR, GASOLINE Fueled Vehicle
in accordance with specification
2310-4181 dated 8/16/21
25101507 Each 1 RAM 1500 $25,850.00 $1,095.00 ELK GROVE AUTO 1-22-23-20E 20 Standard Pickup, 4x2, Regular Cab,
Regular Box, 125 in. WB, 6000 lb.

GVWR, GASOLINE Fueled Vehicle
in accordance with specification
2310-4181 dated 8/16/21
25101507 Each 1 NISSAN FRONTIER $24,554.00 $895.00 LITHIA NISSAN OF FRESNO 1-22-23-20A 20 Standard Pickup, 4x2, Regular Cab,
Regular Box, 125 in. WB, 6000 lb.

GVWR, GASOLINE Fueled Vehicle
in accordance with specification
2310-4181 dated 8/16/21
25101507 Each 1 CHEVROLET SILVERADO $30,840.00 $1,095.00 WINNER CHEVROLET 1-22-23-20D 20 Standard Pickup, 4x2, Regular Cab,
Regular Box, 125 in. WB, 6000 lb.

GVWR, GASOLINE Fueled Vehicle
in accordance with specification
2310-4181 dated 8/16/21
25101507 Each 1 FORD F-150 $25,656.00 $499.00 DOWNTOWN FORD 1-22-23-20F 21 Standard Pickup, 4x4, Regular Cab,
Regular Box, 125 in. WB, 6000 lb.

GVWR, GASOLINE Fueled Vehicle
in accordance with specification
2310-4181 dated 8/16/21
25101507 Each 1 RAM 1500 $29,920.00 $1,095.00 ELK GROVE AUTO 1-22-23-20E 3 Contact Line Item # (CLIN) Description UNSPSC Unit of Measure (UOM)
Quantity in
Unit of
Measure
Make Model Vehicle Contract Unit
Price
Maintenance Plan Contract Unit
Price Dealer Contract Number
21 Standard Pickup, 4x4, Regular Cab,
Regular Box, 125 in. WB, 6000 lb.

GVWR, GASOLINE Fueled Vehicle
in accordance with specification
2310-4181 dated 8/16/21
25101507 Each 1 NISSAN FRONTIER $27,663.00 $895.00 LITHIA NISSAN OF FRESNO 1-22-23-20A 21 Standard Pickup, 4x4, Regular Cab,
Regular Box, 125 in. WB, 6000 lb.

GVWR, GASOLINE Fueled Vehicle
in accordance with specification
2310-4181 dated 8/16/21
25101507 Each 1 HONDA RIDGELINE SPORT $36,928.00 $1,195.00 OCEAN HONDA 1-22-23-20B 21 Standard Pickup, 4x4, Regular Cab,
Regular Box, 125 in. WB, 6000 lb.

GVWR, GASOLINE Fueled Vehicle
in accordance with specification
2310-4181 dated 8/16/21
25101507 Each 1 CHEVROLET SILVERADO $35,450.00 $1,095.00 WINNER CHEVROLET 1-22-23-20D 21 Standard Pickup, 4x4, Regular Cab,
Regular Box, 125 in. WB, 6000 lb.

GVWR, GASOLINE Fueled Vehicle
in accordance with specification
2310-4181 dated 8/16/21
25101507 Each 1 FORD F-150 $30,090.00 $499.00 DOWNTOWN FORD 1-22-23-20F 22 Standard Pickup, 4x2, Regular Cab,
Regular Box, 140 in. WB, 6000 lb.

GVWR, GASOLINE Fueled Vehicle
in accordance with specification
2310-4181 dated 8/16/21
25101507 Each 1 RAM 1500 $25,850.00 $1,095.00 ELK GROVE AUTO 1-22-23-20E 22 Standard Pickup, 4x2, Regular Cab,
Regular Box, 140 in. WB, 6000 lb.

GVWR, GASOLINE Fueled Vehicle
in accordance with specification
2310-4181 dated 8/16/21
25101507 Each 1 CHEVROLET SILVERADO $29,400.00 $1,095.00 WINNER CHEVROLET 1-22-23-20D 22 Standard Pickup, 4x2, Regular Cab,
Regular Box, 140 in. WB, 6000 lb.

GVWR, GASOLINE Fueled Vehicle
in accordance with specification
2310-4181 dated 8/16/21
25101507 Each 1 GMC SIERRA $30,984.85 $749.00 CA CAR GROUP 1-22-23-20H 22 Standard Pickup, 4x2, Regular Cab,
Regular Box, 140 in. WB, 6000 lb.

GVWR, GASOLINE Fueled Vehicle
in accordance with specification
2310-4181 dated 8/16/21
25101507 Each 1 FORD F-150 $26,100.00 $499.00 DOWNTOWN FORD 1-22-23-20F 23 Standard Pickup, 4x2, Extra Cab,
Regular Box, 140 in. WB, 6100 lb.

GVWR, GASOLINE Fueled Vehicle
in accordance with specification
2310-4181 dated 8/16/21
25101507 Each 1 RAM 1500 $29,440.00 $1,095.00 ELK GROVE AUTO 1-22-23-20E 23 Standard Pickup, 4x2, Extra Cab,
Regular Box, 140 in. WB, 6100 lb.

GVWR, GASOLINE Fueled Vehicle
in accordance with specification
2310-4181 dated 8/16/21
25101507 Each 1 CHEVROLET SILVERADO $32,460.00 $1,095.00 WINNER CHEVROLET 1-22-23-20D 4 Contact Line Item # (CLIN) Description UNSPSC Unit of Measure (UOM)
Quantity in
Unit of
Measure
Make Model Vehicle Contract Unit
Price
Maintenance Plan Contract Unit
Price Dealer Contract Number
23 Standard Pickup, 4x2, Extra Cab,
Regular Box, 140 in. WB, 6100 lb.

GVWR, GASOLINE Fueled Vehicle
in accordance with specification
2310-4181 dated 8/16/21
25101507 Each 1 GMC SIERRA $34,868.04 $749.00 CA CAR GROUP 1-22-23-20H 23 Standard Pickup, 4x2, Extra Cab,
Regular Box, 140 in. WB, 6100 lb.

GVWR, GASOLINE Fueled Vehicle
in accordance with specification
2310-4181 dated 8/16/21
25101507 Each 1 FORD F-150 $29,415.00 $499.00 DOWNTOWN FORD 1-22-23-20F 24 Standard Pickup, 4x2, Crew Cab,
Short Box, 140 in. WB, 6100 lb.

GVWR, GASOLINE Fueled Vehicle
in accordance with specification
2310-4181 dated 8/16/21
25101507 Each 1 RAM 1500 $31,840.00 $1,095.00 ELK GROVE AUTO 1-22-23-20E 24 Standard Pickup, 4x2, Crew Cab,
Short Box, 140 in. WB, 6100 lb.

GVWR, GASOLINE Fueled Vehicle
in accordance with specification
2310-4181 dated 8/16/22
25101507 Each 1 CHEVROLET SILVERADO $34,620.00 $1,095.00 WINNER CHEVROLET 1-22-23-20D 24 Standard Pickup, 4x2, Crew Cab,
Short Box, 140 in. WB, 6100 lb.

GVWR, GASOLINE Fueled Vehicle
in accordance with specification
2310-4181 dated 8/16/23
25101507 Each 1 FORD F-150 $32,800.00 $499.00 DOWNTOWN FORD 1-22-23-20F 25 Standard Pickup, 4x4, Regular Cab,
Regular Box, 140 in. WB, 6000 lb.

GVWR, GASOLINE Fueled Vehicle
in accordance with specification
2310-4181 dated 8/16/21
25101507 Each 1 RAM 1500 $29,920.00 $1,095.00 ELK GROVE AUTO 1-22-23-20E 25 Standard Pickup, 4x4, Regular Cab,
Regular Box, 140 in. WB, 6000 lb.

GVWR, GASOLINE Fueled Vehicle
in accordance with specification
2310-4181 dated 8/16/21
25101507 Each 1 CHEVROLET SILVERADO $33,625.00 $1,095.00 WINNER CHEVROLET 1-22-23-20D 25 Standard Pickup, 4x4, Regular Cab,
Regular Box, 140 in. WB, 6000 lb.

GVWR, GASOLINE Fueled Vehicle
in accordance with specification
2310-4181 dated 8/16/21
25101507 Each 1 FORD F-150 $30,283.00 $499.00 DOWNTOWN FORD 1-22-23-20F 26 Standard Pickup, 4x4, Extra Cab,
Regular Box, 140 in. WB, 6300 lb.

GVWR, GASOLINE Fueled Vehicle
in accordance with specification
2310-4181 dated 8/16/21
25101507 Each 1 RAM 1500 $32,550.00 $1,095.00 ELK GROVE AUTO 1-22-23-20E 26 Standard Pickup, 4x4, Extra Cab,
Regular Box, 140 in. WB, 6300 lb.

GVWR, GASOLINE Fueled Vehicle
in accordance with specification
2310-4181 dated 8/16/21
25101507 Each 1 CHEVROLET SILVERADO $35,360.00 $1,095.00 WINNER CHEVROLET 1-22-23-20D 5 Contact Line Item # (CLIN) Description UNSPSC Unit of Measure (UOM)
Quantity in
Unit of
Measure
Make Model Vehicle Contract Unit
Price
Maintenance Plan Contract Unit
Price Dealer Contract Number
26 Standard Pickup, 4x4, Extra Cab,
Regular Box, 140 in. WB, 6300 lb.

GVWR, GASOLINE Fueled Vehicle
in accordance with specification
2310-4181 dated 8/16/21
25101507 Each 1 FORD F-150 $32,490.00 $499.00 DOWNTOWN FORD 1-22-23-20F 27 Standard Pickup, 4x4, Crew Cab,
Short Box, 140 in. WB, 6300 lb.

GVWR, GASOLINE Fueled Vehicle
in accordance with specification
2310-4181 dated 8/16/21
25101507 Each 1 RAM 1500 $34,950.00 $1,095.00 ELK GROVE AUTO 1-22-23-20E 27 Standard Pickup, 4x4, Crew Cab,
Short Box, 140 in. WB, 6300 lb.

GVWR, GASOLINE Fueled Vehicle
in accordance with specification
2310-4181 dated 8/16/21
25101507 Each 1 CHEVROLET SILVERADO $37,525.00 $1,095.00 WINNER CHEVROLET 1-22-23-20D 27 Standard Pickup, 4x4, Crew Cab,
Short Box, 140 in. WB, 6300 lb.

GVWR, GASOLINE Fueled Vehicle
in accordance with specification
2310-4181 dated 8/16/21
25101507 Each 1 FORD F-150 $35,955.00 $499.00 DOWNTOWN FORD 1-22-23-20F 28 Standard Pickup, 4x2, Extra Cab,
Regular Box, 140 in. WB, 6100 lb.

GVWR, E85 Fueled Vehicle in
accordance with specification 2310-
4181 dated 8/16/21 25101507 Each 1 CHEVROLET SILVERADO $33,545.00 $1,095.00 WINNER CHEVROLET 1-22-23-20D 28 Standard Pickup, 4x2, Extra Cab,
Regular Box, 140 in. WB, 6100 lb.

GVWR, E85 Fueled Vehicle in
accordance with specification 2310-
4181 dated 8/16/21 25101507 Each 1 FORD F-150 $29,416.00 $499.00 DOWNTOWN FORD 1-22-23-20F 29 Standard Pickup, 4x4, Extra Cab,
Regular Box, 140 in. WB, 6300 lb.

GVWR, E85 Fueled Vehicle in
accordance with specification 2310-
4181 dated 8/16/21 25101507 Each 1 CHEVROLET SILVERADO $36,450.00 $1,095.00 WINNER CHEVROLET 1-22-23-20D 29 Standard Pickup, 4x4, Extra Cab,
Regular Box, 140 in. WB, 6300 lb.

GVWR, E85 Fueled Vehicle in
accordance with specification 2310-
4181 dated 8/16/21 25101507 Each 1 FORD F-150 $32,490.00 $499.00 DOWNTOWN FORD 1-22-23-20F 30 Standard Pickup, 4x2, Extra Cab,
Regular Box, 140 in. WB, 6200 lb.

GVWR, DIESEL Fueled Vehicle in
accordance with specification 2310-
4181 dated 8/16/21
25101507 Each 1 CHEVROLET SILVERADO $39,580.00 $1,095.00 WINNER CHEVROLET 1-22-23-20D 31 Standard Pickup, 4x4, Extra Cab,
Regular Box, 140 in. WB, 6500 lb.

GVWR, DIESEL Fueled Vehicle in
accordance with specification 2310-
4181 dated 8/16/21
25101507 Each 1 CHEVROLET SILVERADO $44,450.00 $1,095.00 WINNER CHEVROLET 1-22-23-20D 6 Contact Line Item # (CLIN) Description UNSPSC Unit of Measure (UOM)
Quantity in
Unit of
Measure
Make Model Vehicle Contract Unit
Price
Maintenance Plan Contract Unit
Price Dealer Contract Number
32 Standard Pickup, 4x2, Regular Cab,
Regular Box, 350 HP, 133 in. WB,
8500 lb. GVWR, GASOLINE
Fueled Vehicle in accordance with
specification 2310-4181 dated
8/16/21 25101507 Each 1 RAM 2500 $39,600.00 ELK GROVE AUTO 1-22-23-20E 32 Standard Pickup, 4x2, Regular Cab,
Regular Box, 350 HP, 133 in. WB,
8500 lb. GVWR, GASOLINE
Fueled Vehicle in accordance with
specification 2310-4181 dated
8/16/21 25101507 Each 1 CHEVROLET SILVERADO $30,260.00 WINNER CHEVROLET 1-22-23-20D 32 Standard Pickup, 4x2, Regular Cab,
Regular Box, 350 HP, 133 in. WB,
8500 lb. GVWR, GASOLINE
Fueled Vehicle in accordance with
specification 2310-4181 dated
8/16/21 25101507 Each 1 FORD F-250 $35,022.00 WATSONVILLE FLEET GROUP 1-22-23-20G 33 Standard Pickup, 4x2, Extra Cab,
Regular Box, 350 HP, 141 in. WB,
8500 lb. GVWR, GASOLINE
Fueled Vehicle in accordance with
specification 2310-4181 dated
8/16/21 25101507 Each 1 RAM 2500 $43,260.00 ELK GROVE AUTO 1-22-23-20E 33 Standard Pickup, 4x2, Extra Cab,
Regular Box, 350 HP, 141 in. WB,
8500 lb. GVWR, GASOLINE
Fueled Vehicle in accordance with
specification 2310-4181 dated
8/16/21 25101507 Each 1 CHEVROLET SILVERADO $31,480.00 WINNER CHEVROLET 1-22-23-20D 33 Standard Pickup, 4x2, Extra Cab,
Regular Box, 350 HP, 141 in. WB,
8500 lb. GVWR, GASOLINE
Fueled Vehicle in accordance with
specification 2310-4181 dated
8/16/21 25101507 Each 1 FORD F-250 $37,272.00 WATSONVILLE FLEET GROUP 1-22-23-20G 34 Standard Pickup, 4x2, Crew Cab,
Short Box, 350 HP, 153 in. WB,
8500 lb. GVWR, GASOLINE
Fueled Vehicle in accordance with
specification 2310-4181 dated
8/16/21 25101507 Each 1 RAM 2500 $43,440.00 ELK GROVE AUTO 1-22-23-20E 34 Standard Pickup, 4x2, Crew Cab,
Short Box, 350 HP, 153 in. WB,
8500 lb. GVWR, GASOLINE
Fueled Vehicle in accordance with
specification 2310-4181 dated
8/16/21 25101507 Each 1 CHEVROLET SILVERADO $33,440.00 WINNER CHEVROLET 1-22-23-20D 34 Standard Pickup, 4x2, Crew Cab,
Short Box, 350 HP, 153 in. WB,
8500 lb. GVWR, GASOLINE
Fueled Vehicle in accordance with
specification 2310-4181 dated
8/16/21 25101507 Each 1 FORD F-250 $38,209.00 WATSONVILLE FLEET GROUP 1-22-23-20G 34 Standard Pickup, 4x2, Crew Cab,
Short Box, 350 HP, 153 in. WB,
8500 lb. GVWR, GASOLINE
Fueled Vehicle in accordance with
specification 2310-4181 dated
8/16/21 25101507 Each 1 GMC SIERRA $34,794.83 CA CAR GROUP 1-22-23-20H 7 Contact Line Item # (CLIN) Description UNSPSC Unit of Measure (UOM)
Quantity in
Unit of
Measure
Make Model Vehicle Contract Unit
Price
Maintenance Plan Contract Unit
Price Dealer Contract Number
35 Standard Pickup, 4x4, Regular Cab,
Regular Box, 350 HP, 133 in. WB,
8500 lb. GVWR, GASOLINE
Fueled Vehicle in accordance with
specification 2310-4181 dated
8/16/21 25101507 Each 1 RAM 2500 $42,390.00 ELK GROVE AUTO 1-22-23-20E 35 Standard Pickup, 4x4, Regular Cab,
Regular Box, 350 HP, 133 in. WB,
8500 lb. GVWR, GASOLINE
Fueled Vehicle in accordance with
specification 2310-4181 dated
8/16/21 25101507 Each 1 CHEVROLET SILVERADO $32,380.00 WINNER CHEVROLET 1-22-23-20D 35 Standard Pickup, 4x4, Regular Cab,
Regular Box, 350 HP, 133 in. WB,
8500 lb. GVWR, GASOLINE
Fueled Vehicle in accordance with
specification 2310-4181 dated
8/16/21 25101507 Each 1 FORD F-250 $37,469.00 WATSONVILLE FLEET GROUP 1-22-23-20G 36 Standard Pickup, 4x4, Extra Cab,
Regular Box, 350 HP, 141 in. WB,
8500 lb. GVWR, GASOLINE
Fueled Vehicle in accordance with
specification 2310-4181 dated
8/16/21 25101507 Each 1 RAM 2500 $45,940.00 ELK GROVE AUTO 1-22-23-20E 36 Standard Pickup, 4x4, Extra Cab,
Regular Box, 350 HP, 141 in. WB,
8500 lb. GVWR, GASOLINE
Fueled Vehicle in accordance with
specification 2310-4181 dated
8/16/21 25101507 Each 1 CHEVROLET SILVERADO $33,600.00 WINNER CHEVROLET 1-22-23-20D 36 Standard Pickup, 4x4, Extra Cab,
Regular Box, 350 HP, 141 in. WB,
8500 lb. GVWR, GASOLINE
Fueled Vehicle in accordance with
specification 2310-4181 dated
8/16/21 25101507 Each 1 GMC SIERRA $34,975.32 CA CAR GROUP 1-22-23-20H 36 Standard Pickup, 4x4, Extra Cab,
Regular Box, 350 HP, 141 in. WB,
8500 lb. GVWR, GASOLINE
Fueled Vehicle in accordance with
specification 2310-4181 dated
8/16/21 25101507 Each 1 FORD F-250 $40,505.00 DOWNTOWN FORD 1-22-23-20F 37 Standard Pickup, 4x4, Crew Cab,
Short Box, 350 HP, 153 in. WB,
8500 lb. GVWR, GASOLINE
Fueled Vehicle in accordance with
specification 2310-4181 dated
8/16/21 25101507 Each 1 RAM 2500 $46,125.00 ELK GROVE AUTO 1-22-23-20E 37 Standard Pickup, 4x4, Crew Cab,
Short Box, 350 HP, 153 in. WB,
8500 lb. GVWR, GASOLINE
Fueled Vehicle in accordance with
specification 2310-4181 dated
8/16/21 25101507 Each 1 CHEVROLET SILVERADO $35,550.00 WINNER CHEVROLET 1-22-23-20D 37 Standard Pickup, 4x4, Crew Cab,
Short Box, 350 HP, 153 in. WB,
8500 lb. GVWR, GASOLINE
Fueled Vehicle in accordance with
specification 2310-4181 dated
8/16/21 25101507 Each 1 FORD F-250 $40,694.00 WATSONVILLE FLEET GROUP 1-22-23-20G 8 Contact Line Item # (CLIN) Description UNSPSC Unit of Measure (UOM)
Quantity in
Unit of
Measure
Make Model Vehicle Contract Unit
Price
Maintenance Plan Contract Unit
Price Dealer Contract Number
38 Standard Pickup, 4x2, Extra Cab,
Regular Box, 350 HP, 141 in. WB,
8500 lb. GVWR, DIESEL Fueled
Vehicle in accordance with
specification 2310-4181 dated
8/16/21 25101507 Each 1 RAM 2500 $52,100.00 ELK GROVE AUTO 1-22-23-20E 38 Standard Pickup, 4x2, Extra Cab,
Regular Box, 350 HP, 141 in. WB,
8500 lb. GVWR, DIESEL Fueled
Vehicle in accordance with
specification 2310-4181 dated
8/16/21 25101507 Each 1 CHEVROLET SILVERADO $41,000.00 WINNER CHEVROLET 1-22-23-20D 38 Standard Pickup, 4x2, Extra Cab,
Regular Box, 350 HP, 141 in. WB,
8500 lb. GVWR, DIESEL Fueled
Vehicle in accordance with
specification 2310-4181 dated
8/16/21 25101507 Each 1 FORD F-250 $46,335.00 WATSONVILLE FLEET GROUP 1-22-23-20G 38 Standard Pickup, 4x2, Extra Cab,
Regular Box, 350 HP, 141 in. WB,
8500 lb. GVWR, DIESEL Fueled
Vehicle in accordance with
specification 2310-4181 dated
8/16/21 25101507 Each 1 GMC SIERRA $42,425.20 CA CAR GROUP 1-22-23-20H 39 Standard Pickup, 4x4, Extra Cab,
Regular Box, 350 HP, 141 in. WB,
8500 lb. GVWR, DIESEL Fueled
Vehicle in accordance with
specification 2310-4181 dated
8/16/21 25101600 Each 1 RAM 2500 $54,780.00 ELK GROVE AUTO 1-22-23-20E 39 Standard Pickup, 4x4, Extra Cab,
Regular Box, 350 HP, 141 in. WB,
8500 lb. GVWR, DIESEL Fueled
Vehicle in accordance with
specification 2310-4181 dated
8/16/21 25101600 Each 1 CHEVROLET SILVERADO $43,095.00 WINNER CHEVROLET 1-22-23-20D 39 Standard Pickup, 4x4, Extra Cab,
Regular Box, 350 HP, 141 in. WB,
8500 lb. GVWR, DIESEL Fueled
Vehicle in accordance with
specification 2310-4181 dated
8/16/21 25101600 Each 1 FORD F-250 $48,790.00 WATSONVILLE FLEET GROUP 1-22-23-20G 40 Standard Pickup, 4x2, Regular Cab,
Regular Box, 133 in. WB, 8500 lb.

GVWR, CNG Fueled Vehicle in
accordance with specification 2310-
4181 dated 8/16/21
25101600 Each 1 FORD F-250 $35,293.00 DOWNTOWN FORD 1-22-23-20F 41 Standard Pickup, 4X2, Regular
Cab, Regular Box, 380 lb.-ft.

Torque, 133 in. WB, 10200 lb.

GVWR, GASOLINE Fueled Vehicle
in accordance with specification
2310-4181 dated 8/16/21
25101600 Each 1 RAM 3500 $39,700.00 ELK GROVE AUTO 1-22-23-20E 9 Contact Line Item # (CLIN) Description UNSPSC Unit of Measure (UOM)
Quantity in
Unit of
Measure
Make Model Vehicle Contract Unit
Price
Maintenance Plan Contract Unit
Price Dealer Contract Number
41 Standard Pickup, 4X2, Regular
Cab, Regular Box, 380 lb.-ft.

Torque, 133 in. WB, 10200 lb.

GVWR, GASOLINE Fueled Vehicle
in accordance with specification
2310-4181 dated 8/16/21
25101600 Each 1 CHEVROLET SILVERADO $31,130.00 WINNER CHEVROLET 1-22-23-20D 41 Standard Pickup, 4X2, Regular
Cab, Regular Box, 380 lb.-ft.

Torque, 133 in. WB, 10200 lb.

GVWR, GASOLINE Fueled Vehicle
in accordance with specification
2310-4181 dated 8/16/21
25101600 Each 1 FORD F-350 $36,759.00 WATSONVILLE FLEET GROUP 1-22-23-20G 41 Standard Pickup, 4X2, Regular
Cab, Regular Box, 380 lb.-ft.

Torque, 133 in. WB, 10200 lb.

GVWR, GASOLINE Fueled Vehicle
in accordance with specification
2310-4181 dated 8/16/21
25101600 Each 1 GMC SIERRA $32,557.12 CA CAR GROUP 1-22-23-20H 42 Standard Pickup, 4x4, Crew Cab,
Regular Box, 135 in. WB, 7650 lb.

GVWR, ELECTRIC Fueled Vehicle
in accordance with specification
2310-4181 dated 8/16/21
25101600 Each 1 CHEVROLET SILVERADO $45,495.00 $0.00 WINNER CHEVROLET 1-22-23-20D 42 Standard Pickup, 4x4, Crew Cab,
Regular Box, 135 in. WB, 7650 lb.

GVWR, ELECTRIC Fueled Vehicle
in accordance with specification
2310-4181 dated 8/16/21
25101600 Each 1 FORD F-15O PRO $41,637.00 $0.00 DOWNTOWN FORD 1-22-23-20F 43 Standard Pickup, 4x2, Crew Cab,
Regular Box, 135 in. WB, 7650 lb.

GVWR, ELECTRIC Fueled Vehicle
in accordance with specification
2310-4181 dated 8/16/21
25101600 Each 1 CHEVROLET SILVERADO $39,000.00 $0.00 WINNER CHEVROLET 1-22-23-20D 44 Standard Pickup, 4X2, Regular
Cab, Regular Box, 135 in. WB,
6000 lb. GVWR, HYBRID Fueled
Vehicle in accordance with
specification 2310-4181 dated
8/16/21 25101600 Each 1 FORD F-150 XL $36,590.00 $0.00 DOWNTOWN FORD 1-22-23-20F 45 Standard Pickup, 4x4, Regular Cab,
Regular Box, 135 in. WB, 6000 lb.

GVWR, HYBRID Fueled Vehicle in
accordance with specification 2310-
4181 dated 8/16/21
25101600 Each 1 FORD F-150 XL $43,250.00 $0.00 DOWNTOWN FORD 1-22-23-20F 46 Standard Pickup, 4X2, Regular
Cab, Regular Box, 135 in. WB,
6000 lb. GVWR, PLUG-IN HYBRID
Fueled Vehicle in accordance with
specification 2310-4181 dated
8/16/21 25101600 Each 1 NO BID
10 Contact Line Item # (CLIN) Description UNSPSC Unit of Measure (UOM)
Quantity in
Unit of
Measure
Make Model Vehicle Contract Unit
Price
Maintenance Plan Contract Unit
Price Dealer Contract Number
47 Standard Pickup, 4x4, Regular Cab,
Regular Box, 135 in. WB, 6000 lb.

GVWR, PLUG-IN HYBRID Fueled
Vehicle in accordance with
specification 2310-4181 dated
8/16/21 25101600 Each 1 NO BID
48 Truck, Cab & Chassis, 4X2,
Regular Cab, 380 lb.-ft. Torque, 60
in. CA, 10200 lb. GVWR,
GASOLINE Fueled Vehicle in
accordance with specification 2310-
4181 dated 8/16/21 25101600 Each 1 GMC SIERRA $31,574.82 CA CAR GROUP 1-22-23-20H 48 Truck, Cab & Chassis, 4X2,
Regular Cab, 380 lb.-ft. Torque, 60
in. CA, 10200 lb. GVWR,
GASOLINE Fueled Vehicle in
accordance with specification 2310-
4181 dated 8/16/21 25101600 Each 1 FORD F-350 $34,425.00 DOWNTOWN FORD 1-22-23-20F 48 Truck, Cab & Chassis, 4X2,
Regular Cab, 380 lb.-ft. Torque, 60
in. CA, 10200 lb. GVWR,
GASOLINE Fueled Vehicle in
accordance with specification 2310-
4181 dated 8/16/21 25101600 Each 1 RAM 3500 $37,600.00 ELK GROVE AUTO 1-22-23-20E 48 Truck, Cab & Chassis, 4X2,
Regular Cab, 380 lb.-ft. Torque, 60
in. CA, 10200 lb. GVWR,
GASOLINE Fueled Vehicle in
accordance with specification 2310-
4181 dated 8/16/21 25101600 Each 1 CHEVROLET SILVERADO $30,300.00 WINNER CHEVROLET 1-22-23-20D 49 Truck, Cab & Chassis, 4X2,
Regular Cab, 380 lb.-ft. Torque, 60
in. CA, 15000 lb. GVWR,
GASOLINE Fueled Vehicle in
accordance with specification 2310-
4181 dated 8/16/21 25101600 Each 1 FORD F-450 $38,669.00 DOWNTOWN FORD 1-22-23-20F 49 Truck, Cab & Chassis, 4X2,
Regular Cab, 380 lb.-ft. Torque, 60
in. CA, 15000 lb. GVWR,
GASOLINE Fueled Vehicle in
accordance with specification 2310-
4181 dated 8/16/21 25101600 Each 1 RAM 4500 $41,580.00 ELK GROVE AUTO 1-22-23-20E 50 Truck, Cab & Chassis, 4X2,
Regular Cab, 650 lb.-ft. Torque, 60
in. CA, 15000 lb. GVWR, DIESEL
Fueled Vehicle in accordance with
specification 2310-4181 dated
8/16/21 25101600 Each 1 INTERNATIONAL CV $51,439.00 RIVERVIEW INTERNATIONAL TRUCKS 1-22-23-20I 50 Truck, Cab & Chassis, 4X2,
Regular Cab, 650 lb.-ft. Torque, 60
in. CA, 15000 lb. GVWR, DIESEL
Fueled Vehicle in accordance with
specification 2310-4181 dated
8/16/21 25101600 Each 1 FORD F-450 $46,723.00 DOWNTOWN FORD 1-22-23-20F 50 Truck, Cab & Chassis, 4X2,
Regular Cab, 650 lb.-ft. Torque, 60
in. CA, 15000 lb. GVWR, DIESEL
Fueled Vehicle in accordance with
specification 2310-4181 dated
8/16/21 25101600 Each 1 CHEVROLET SILVERADO $45,950.00 WINNER CHEVROLET 1-22-23-20D 11 Contact Line Item # (CLIN) Description UNSPSC Unit of Measure (UOM)
Quantity in
Unit of
Measure
Make Model Vehicle Contract Unit
Price
Maintenance Plan Contract Unit
Price Dealer Contract Number
50 Truck, Cab & Chassis, 4X2,
Regular Cab, 650 lb.-ft. Torque, 60
in. CA, 15000 lb. GVWR, DIESEL
Fueled Vehicle in accordance with
specification 2310-4181 dated
8/16/21 25101600 Each 1 RAM 4500 $50,895.00 ELK GROVE AUTO 1-22-23-20E 51 Truck, Cab & Chassis, 4X2,
Regular Cab, 60 in. CA, 15000 lb.

GVWR, CNG Fueled Vehicle in
accordance with specification 2310-
4181 dated 8/16/21 25101600 Each 1 FORD F-450 $39,942.00 DOWNTOWN FORD 1-22-23-20F 52 Truck, Cab & Chassis, 4X2,
Regular Cab, 380 lb.-ft. Torque, 84
in. CA, 19500 lb. GVWR,
GASOLINE Fueled Vehicle in
accordance with specification 2310-
4181 dated 8/16/21 25101600 Each 1 FORD F-550 $41,107.00 DOWNTOWN FORD 1-22-23-20F 52 Truck, Cab & Chassis, 4X2,
Regular Cab, 380 lb.-ft. Torque, 84
in. CA, 19500 lb. GVWR,
GASOLINE Fueled Vehicle in
accordance with specification 2310-
4181 dated 8/16/21 25101600 Each 1 RAM 5500 $42,600.00 ELK GROVE AUTO 1-22-23-20E 53 Truck, Cab & Chassis, 4X2,
Regular Cab, 650 lb.-ft. Torque, 84
in. CA, 19500 lb. GVWR, DIESEL
Fueled Vehicle in accordance with
specification 2310-4181 dated
8/16/21 25101507 Each 1 INTERNATIONAL CV $52,715.00 RIVERVIEW INTERNATIONAL TRUCKS 1-22-23-20I 53 Truck, Cab & Chassis, 4X2,
Regular Cab, 650 lb.-ft. Torque, 84
in. CA, 19500 lb. GVWR, DIESEL
Fueled Vehicle in accordance with
specification 2310-4181 dated
8/16/21 25101507 Each 1 FORD F-550 $49,161.00 DOWNTOWN FORD 1-22-23-20F 53 Truck, Cab & Chassis, 4X2,
Regular Cab, 650 lb.-ft. Torque, 84
in. CA, 19500 lb. GVWR, DIESEL
Fueled Vehicle in accordance with
specification 2310-4181 dated
8/16/21 25101507 Each 1 RAM 5500 $51,910.00 ELK GROVE AUTO 1-22-23-20E 53 Truck, Cab & Chassis, 4X2,
Regular Cab, 650 lb.-ft. Torque, 84
in. CA, 19500 lb. GVWR, DIESEL
Fueled Vehicle in accordance with
specification 2310-4181 dated
8/16/21 25101507 Each 1 CHEVROLET SILVERADO $46,080.00 WINNER CHEVROLET 1-22-23-20D 54 Truck, Cab & Chassis, 4X2,
Regular Cab, 84 in. CA, 19500 lb.

GVWR, CNG Fueled Vehicle in
accordance with specification 2310-
4181 dated 8/16/21 25101507 Each 1 FORD F-600 $43,723.00 DOWNTOWN FORD 1-22-23-20F 55 Truck, Cab & Chassis, 4X2,
Regular Cab, 450 lb.-ft. Torque, 102
in. CA, 25500 lb. GVWR,
GASOLINE Fueled Vehicle in
accordance with specification 2310-
4181 dated 8/16/21 25101507 Each 1 FORD F-650 $49,575.00 DOWNTOWN FORD 1-22-23-20F 12 Contact Line Item # (CLIN) Description UNSPSC Unit of Measure (UOM)
Quantity in
Unit of
Measure
Make Model Vehicle Contract Unit
Price
Maintenance Plan Contract Unit
Price Dealer Contract Number
56 Truck, Cab & Chassis, 4X2,
Regular Cab, 660 lb.-ft. Torque, 102
in. CA, 25500 lb. GVWR, DIESEL
Fueled Vehicle in accordance with
specification 2310-4181 dated
8/16/21 25101507 Each 1 INTERNATIONAL HV $70,636.00 RIVERVIEW INTERNATIONAL TRUCKS 1-22-23-20I 56 Truck, Cab & Chassis, 4X2,
Regular Cab, 660 lb.-ft. Torque, 102
in. CA, 25500 lb. GVWR, DIESEL
Fueled Vehicle in accordance with
specification 2310-4181 dated
8/16/21 25101507 Each 1 INTERNATIONAL MV $65,794.00 RIVERVIEW INTERNATIONAL TRUCKS 1-22-23-20I 56 Truck, Cab & Chassis, 4X2,
Regular Cab, 660 lb.-ft. Torque, 102
in. CA, 25500 lb. GVWR, DIESEL
Fueled Vehicle in accordance with
specification 2310-4181 dated
8/16/21 25101507 Each 1 FREIGHTLINER M2 $74,491.00 SACRAMENTO TRUCK CENTER 1-22-23-20J 56 Truck, Cab & Chassis, 4X2,
Regular Cab, 660 lb.-ft. Torque, 102
in. CA, 25500 lb. GVWR, DIESEL
Fueled Vehicle in accordance with
specification 2310-4181 dated
8/16/21 25101507 Each 1 FORD F-650 $57,322.00 DOWNTOWN FORD 1-22-23-20F 57 Truck, Cab & Chassis, 4X2,
Regular Cab, 800 lb.-ft. Torque, 108
in. CA, 30000 lb. GVWR, DIESEL
Fueled Vehicle in accordance with
specification 2310-4181 dated
8/16/21 25101507 Each 1 INTERNATIONAL HV $73,886.00 RIVERVIEW INTERNATIONAL TRUCKS 1-22-23-20I 57 Truck, Cab & Chassis, 4X2,
Regular Cab, 800 lb.-ft. Torque, 108
in. CA, 30000 lb. GVWR, DIESEL
Fueled Vehicle in accordance with
specification 2310-4181 dated
8/16/21 25101507 Each 1 INTERNATIONAL MV $73,334.00 RIVERVIEW INTERNATIONAL TRUCKS 1-22-23-20I 57 Truck, Cab & Chassis, 4X2,
Regular Cab, 800 lb.-ft. Torque, 108
in. CA, 30000 lb. GVWR, DIESEL
Fueled Vehicle in accordance with
specification 2310-4181 dated
8/16/21 25101507 Each 1 FREIGHTLINER M2 $79,467.00 SACRAMENTO TRUCK CENTER 1-22-23-20J 57 Truck, Cab & Chassis, 4X2,
Regular Cab, 800 lb.-ft. Torque, 108
in. CA, 30000 lb. GVWR, DIESEL
Fueled Vehicle in accordance with
specification 2310-4181 dated
8/16/21 25101507 Each 1 FORD F-750 $64,745.00 WATSONVILLE FLEET GROUP 1-22-23-20G 58 Truck, Cab & Chassis, 4X2,
Regular Cab, 860 lb.-ft. Torque, 120
in. CA, 33000 lb. GVWR, DIESEL
Fueled Vehicle in accordance with
specification 2310-4181 dated
8/16/21 25101507 Each 1 INTERNATIONAL HV $75,153.00 RIVERVIEW INTERNATIONAL TRUCKS 1-22-23-20I 58 Truck, Cab & Chassis, 4X2,
Regular Cab, 860 lb.-ft. Torque, 120
in. CA, 33000 lb. GVWR, DIESEL
Fueled Vehicle in accordance with
specification 2310-4181 dated
8/16/21 25101507 Each 1 INTERNATIONAL MV $73,604.00 RIVERVIEW INTERNATIONAL TRUCKS 1-22-23-20I 13 Contact Line Item # (CLIN) Description UNSPSC Unit of Measure (UOM)
Quantity in
Unit of
Measure
Make Model Vehicle Contract Unit
Price
Maintenance Plan Contract Unit
Price Dealer Contract Number
58 Truck, Cab & Chassis, 4X2,
Regular Cab, 860 lb.-ft. Torque, 120
in. CA, 33000 lb. GVWR, DIESEL
Fueled Vehicle in accordance with
specification 2310-4181 dated
8/16/21 25101507 Each 1 FREIGHTLINER M2 $79,862.00 SACRAMENTO TRUCK CENTER 1-22-23-20J 58 Truck, Cab & Chassis, 4X2,
Regular Cab, 860 lb.-ft. Torque, 120
in. CA, 33000 lb. GVWR, DIESEL
Fueled Vehicle in accordance with
specification 2310-4181 dated
8/16/21 25101507 Each 1 FORD F-750 $65,580.00 WATSONVILLE FLEET GROUP 1-22-23-20G 59 Truck, Cab & Chassis, 4X2,
Regular Cab, 120 in. CA, 33000 lb.

GVWR, CNG Fueled Vehicle in
accordance with specification 2310-
4181 dated 8/16/21 25101507 Each 1 FREIGHTLINER M2 $123,649.00 SACRAMENTO TRUCK CENTER 1-22-23-20J 60 Truck, Cab & Chassis, 6X4,
Regular Cab, 1150 lb.-ft. Torque,
138 in. CA, 54000 lb. GVWR,
DIESEL Fueled Vehicle in
accordance with specification 2310-
4181 dated 8/16/21 25101507 Each 1 INTERNATIONAL HV $84,714.00 RIVERVIEW INTERNATIONAL TRUCKS 1-22-23-20I 60 Truck, Cab & Chassis, 6X4,
Regular Cab, 1150 lb.-ft. Torque,
138 in. CA, 54000 lb. GVWR,
DIESEL Fueled Vehicle in
accordance with specification 2310-
4181 dated 8/16/21 25101507 Each 1 FREIGHTLINER M2 $90,658.00 SACRAMENTO TRUCK CENTER 1-22-23-20J 60 Truck, Cab & Chassis, 6X4,
Regular Cab, 1150 lb.-ft. Torque,
138 in. CA, 54000 lb. GVWR,
DIESEL Fueled Vehicle in
accordance with specification 2310-
4181 dated 8/16/21 25101507 Each 1 WESTERN STAR 47X $127,057.00 BONANDER TRUCK & TRAILER 1-22-23-20K Description Unit of Measure
(UOM) Quantity in Unit of Measure Make Model Manufacturer Contract Unit Price Additional options, (cost plus) various various n/a n/a n/a Dealer Cost up to + 10 % Removal of options, (cost minus) various various n/a n/a n/a Dealer Cost up to + 10 % End of Sheet
The following items are applicable for options only.
14 Department of General Services Fleet Vehicles
Procurement Division RFP Event ID 0000020793

This document is not required to be submitted with final proposal December 22, 2021 1 STATE OF CALIFORNIA

DEPARTMENT OF GENERAL SERVICES

PROCUREMENT DIVISION
Request for Proposal
*Addendum 8*
Fleet Vehicles
Event ID 0000020793
December 22, 2021

Department of General Services Fleet Vehicles
Procurement Division Event ID 0000020793 Addendum 8

This document is not required to be submitted with final proposal December 22, 2021 2 1. Section 1 – Introduction and Overview ................................................................................................ 8

1.1 Scope of this Request for Proposal (RFP) .................................................................................... 8

1.2 Authority of the RFP and Bidder Admonishment .......................................................................... 9

1.3 Availability ..................................................................................................................................... 9

1.4 Procurement Official ..................................................................................................................... 9

1.5 Key Action Dates .........................................................................................................................10

1.6 Americans with Disabilities Act (ADA) .........................................................................................10

1.7 State of California Environmentally Preferable Purchasing (EPP) ...............................................11

2. Section 2 – Rules Governing the Procurement Process .....................................................................12

2.1 Identification and Classification of RFP Requirements ................................................................12

2.1.1 Requirements .......................................................................................................................12

2.1.2 Desirable Items .....................................................................................................................12

2.1.3 Mandatory Requirements .....................................................................................................12

2.1.4 Non-Mandatory Requirements..............................................................................................12

2.1.5 Scored Requirements ...........................................................................................................12

2.1.6 Narrative Responses ............................................................................................................12

2.2 Bidding Requirements and Conditions .........................................................................................13

2.2.1 General .................................................................................................................................13

2.2.2 RFP Documents ...................................................................................................................13

2.2.3 Examination of the Work ......................................................................................................13

2.2.4 Questions Regarding the RFP ..............................................................................................13

2.2.5 Request to Change the Requirements of the RFP ...............................................................14

2.2.6 Bidders’ Conference .............................................................................................................14

2.2.7 Supplier’s Intention to Submit a Proposal .............................................................................14

2.2.8 Addenda ...............................................................................................................................15

2.2.9 Discounts ..............................................................................................................................15

2.2.10 Joint Proposals .....................................................................................................................15

2.3 Proposal Process.........................................................................................................................15

2.3.1 General .................................................................................................................................15

2.3.2 Final Proposals .....................................................................................................................15

2.3.2.1 Draft Proposal ...................................................................................................................15

2.3.3 Public Record .......................................................................................................................16

2.3.4 Submission of Proposals ......................................................................................................16

2.3.4.1 Preparation .......................................................................................................................16

2.3.4.2 Bidder’s Cost .....................................................................................................................16 Department of General Services Fleet Vehicles
Procurement Division Event ID 0000020793 Addendum 8

This document is not required to be submitted with final proposal December 22, 2021 3 2.3.4.3 Completion of Proposals ...................................................................................................17

2.3.4.4 False or Misleading Statements ........................................................................................17

2.3.4.5 Signature of Proposal .......................................................................................................17

2.3.4.6 Delivery of Proposals ........................................................................................................17

2.3.4.7 Withdrawal and Resubmission/Modification of Proposals .................................................17

2.3.5 Rejection of Proposals ..........................................................................................................18

2.3.6 Evaluation and Selection Process ........................................................................................18

2.3.6.1 General .............................................................................................................................18

2.3.6.2 Evaluation Questions ........................................................................................................18

2.3.6.3 Errors in the Final Proposals .............................................................................................18

2.3.7 Award of Contract .................................................................................................................19

2.3.8 Debriefing .............................................................................................................................20

2.4 Contractual Information ...............................................................................................................20

2.4.1 Contract Provisions ..............................................................................................................20

2.4.2 Specific Terms and Conditions .............................................................................................20

2.4.3 Term of Contract ...................................................................................................................20

2.5 Other Information .........................................................................................................................20

2.5.1.1 Award Protest ...................................................................................................................20

2.5.2 Disposition of Proposals .......................................................................................................21

3. Section 3 – Requirements ...................................................................................................................22

3.1 Technical Requirements ..............................................................................................................22

3.1.1 Proposed Products (M) .........................................................................................................22

3.1.1.1 Minimum Technical Requirements ....................................................................................22

3.1.1.2 Technical Questionnaire ...................................................................................................23

3.1.2 Technical Literature Content (M) ..........................................................................................23

3.1.3 Product Substitutions/Discontinued Items (M) ......................................................................23

3.1.4 Options (M) ...........................................................................................................................23

3.1.5 Post-Consumer Recycled Content Certification (M) .............................................................24

3.1.6 Warranty/Maintenance (M) ...................................................................................................25

3.1.6.1 Repair Parts (M) ................................................................................................................26

3.1.6.2 Maintenance Plan (M) .......................................................................................................26

3.2 Administrative Requirements .......................................................................................................27

3.2.1 Cost Workbook .....................................................................................................................27

3.2.2 Pricing (MS) ..........................................................................................................................27

3.2.2.1 Promotional Pricing (M) ....................................................................................................27 Department of General Services Fleet Vehicles
Procurement Division Event ID 0000020793 Addendum 8

This document is not required to be submitted with final proposal December 22, 2021 4 3.2.2.2 Volume Discounts (NM) ....................................................................................................27

3.2.2.3 State of California Employee Pricing on ZEV for Personal Use (NM) ...............................28

3.2.2.4 Price Adjustments (M) .......................................................................................................28

3.2.3 Customer References (MS) ..................................................................................................29

3.2.4 Seller’s Permit (M) ................................................................................................................30

3.2.5 Payee Data Record (M) ........................................................................................................30

3.2.6 OEM Authorized Dealer (M) .................................................................................................30

3.2.7 State of California Dealer License (M) ..................................................................................30

3.2.8 Darfur Contracting Act (M) ....................................................................................................30

3.2.9 California Civil Rights Laws (M) ............................................................................................31

3.2.10 Iran Contracting Act ..............................................................................................................31

3.2.11 Insurance Requirements (M) ................................................................................................31

3.2.12 Federal Debarment, Suspension, Ineligibility, and Voluntary Exclusion (M) .........................32

3.2.13 Declaration Forms (M) ..........................................................................................................32

3.2.14 Socioeconomic Programs .....................................................................................................32 A. DVBE Program Requirements and DVBE Incentive: ......................................................................32 B. Small Business Preference .............................................................................................................33 C. Small Business Nonprofit Veteran Services Agencies (SB/NVSA) .................................................33 D. Non-Small Business Subcontractor Preference ..............................................................................33 E. Target Area Contract Preference Act (TACPA) Preference ............................................................33

3.2.15 Commercially Useful Function (CUF) (M) .............................................................................34

3.2.16 Subcontractor CUF Requirements (NM) ...............................................................................34

3.2.17 SB/DVBE Participation Commitment Requirement (M) ........................................................35

3.2.18 Subcontractors (M) ...............................................................................................................35

3.2.18.1 Notice of Subcontractors (M) .........................................................................................35

3.2.19 Distribution Plan (M) .............................................................................................................35

3.3 Contract Requirements ................................................................................................................36

3.3.1 Confidentiality (M) .................................................................................................................36

3.3.2 Contract Terms and Conditions (M) ......................................................................................36

3.3.3 Contract Implementation Period (M) .....................................................................................37

3.3.4 State Contract Administrator (M) ..........................................................................................37

3.3.5 Contractor Contract Manager (M) .........................................................................................37

3.3.6 Customer Service (M) ...........................................................................................................37

3.3.7 Problem Resolution (M) ........................................................................................................38

3.3.8 Promotional Materials (M) ....................................................................................................38 Department of General Services Fleet Vehicles
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This document is not required to be submitted with final proposal December 22, 2021 5 3.3.9 Contract Website/Electronic Quoting System (NM) ..............................................................38

3.3.9.1 Contractor Website Maintenance (M) ...............................................................................38

3.3.10 Pre-Order Quote Requests (M) ............................................................................................38

3.3.11 Order Acceptance (M) ..........................................................................................................39

3.3.12 Purchase Execution (M) .......................................................................................................39

3.3.13 Minimum Order (M) ..............................................................................................................39

3.3.14 Ordering Methods (M) ..........................................................................................................40

3.3.15 Order Acknowledgement (M) ................................................................................................40

3.3.16 Discontinued Vehicle Remedy (M) .......................................................................................40

3.3.17 Manufacturer Order Cut-Off ..................................................................................................41

3.3.18 Free on Board (F.O.B) Destination (M) .................................................................................41

3.3.19 Delivery Locations (M) ..........................................................................................................41

3.3.20 Delivery Schedules (M) ........................................................................................................42

3.3.21 Security Requirements for Deliveries (M) .............................................................................42

3.3.22 Pre-Delivery Checklist (M) ....................................................................................................42

3.3.23 Documents (M) .....................................................................................................................42

3.3.24 Inspection and Acceptance (M) ............................................................................................43

3.3.25 Receiving Inspection ............................................................................................................43

3.3.26 In-Service Notification (M) ....................................................................................................43

3.3.27 State Notification (M) ............................................................................................................43

3.3.28 Product Recall Procedures (M) .............................................................................................43

3.3.29 Invoicing (M) .........................................................................................................................44

3.3.30 Payment (M) .........................................................................................................................44

3.3.30.1 State Financial Marketplace ..........................................................................................44

3.3.31 Restocking Fees ...................................................................................................................44

3.3.32 Reporting (M) ........................................................................................................................44

3.3.32.1 Contract Usage Report (M) ...........................................................................................45

3.3.32.2 Local Business Activity Report (M) ................................................................................45

3.3.32.3 Local Governmental Agencies Incentive Fee (M) ..........................................................46

3.3.32.4 Small Business (SB)/ Disabled Veteran Business Enterprise (DVBE) Participation Report (M) 47

3.3.32.5 Aging Debt Report (M)...................................................................................................47

3.3.32.6 Ad Hoc Reporting (M) ....................................................................................................48

3.3.33 Contract Termination/Expiration Transition Plan (M) ............................................................48

3.3.34 System Termination (M) .......................................................................................................48 Department of General Services Fleet Vehicles
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This document is not required to be submitted with final proposal December 22, 2021 6 4. Section 4 - Cost ..................................................................................................................................49

4.1 Cost Information Guidelines ........................................................................................................49

4.1.1 Prompt Payment Cash Discount ...........................................................................................49

4.1.2 Quantities .............................................................................................................................49

4.1.3 Required Information ............................................................................................................50

4.1.4 Pricing/Discount Format .......................................................................................................50

4.1.5 Sales Tax .............................................................................................................................50

4.2 Cost Workbook Instructions .........................................................................................................50

4.2.1 Download and Save .............................................................................................................50

4.2.2 Cost Workbook Completion ..................................................................................................50

4.3 Cost Submittal .............................................................................................................................51

5. Section 5 – Proposal Format ..............................................................................................................52

5.1 Proposal Delivery.........................................................................................................................52

5.2 Draft Proposal Format .................................................................................................................52

5.3 Final Proposal Format .................................................................................................................52

5.3.1 Electronic Document Formats ..............................................................................................52

5.4 Final Proposal Content ................................................................................................................53

5.4.1 Volume 1- Response to Requirements .................................................................................53

5.4.2 Volume 2 - Cost Data ...........................................................................................................53

5.4.3 Final Proposal Exhibits .........................................................................................................53

6. Section 6 - Evaluation .........................................................................................................................56

6.1 Receipt ........................................................................................................................................56

6.2 Evaluation of Final Proposals ......................................................................................................56

6.2.1 Validation Against Requirements ..........................................................................................56

6.2.2 Cost Analysis ........................................................................................................................56

6.2.3 Evaluation of Requirements..................................................................................................56

6.3 Final Proposal Scoring Criteria ....................................................................................................57

6.3.1 Preference Calculation .........................................................................................................57

6.3.1.1 Small Business Preference Calculation ............................................................................57

6.3.1.2 DVBE Incentive Calculation ..............................................................................................57

6.3.1.3 TACPA Preference Calculations .......................................................................................57

6.4 Selection and Award ....................................................................................................................58

6.5 Negotiations .................................................................................................................................58

7. Section 7 - Demonstration ..................................................................................................................59

8. Section 8 – Exhibits ............................................................................................................................60 Department of General Services Fleet Vehicles
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Department of General Services Fleet Vehicles
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This document is not required to be submitted with final proposal December 22, 2021 8 1. Section 1 – Introduction and Overview
This Request for Proposal (hereafter called the RFP) solicits proposals from motor vehicle dealerships/Original Equipment Manufacturers (OEMs) qualified to establish a mandatory contract to provide Cars, Trucks, and Vans and Sport Utility Vehicles (SUVs) to the State of California (State) and participating local governmental agencies.

1.1 Scope of this Request for Proposal (RFP)
The Scope of this RFP includes Fleet Vehicles as defined in Section 3.1.1, Proposed Products.

The State reserves the right to eliminate any specific line item from the final award.

The State intends that the selected Bidder will work in cooperation with the State to furnish quality products at the lowest price available in a timely and efficient manner. The selected Bidder will be the primary point of contact for warehousing, customer service, data collection, reporting and distribution of Fleet Vehicles to the State.

Award will be made by line item to the Bidder who scores the highest number of points. Line items may have multiple awards as described in Section 6.4, Selection and Award.

The term of the contracts resulting from this RFP will be three (3) years. The contracts will also contain options to extend for two (2) additional one (1) year periods or portion thereof. If a mutual agreement cannot be met the contract may be terminated at the end of the current contract term and/or contract extension. All terms and conditions will remain the same for the entire contract period including any extension periods.

The use of these contracts shall be mandatory for all State departments except in cases of emergency as defined in Public Contract Code (PCC), Section 1102.

All vehicles offered must be new and the latest model year [in current production] *available for order*. Used, shopworn, refurbished, demonstrator, prototype, or discontinued models are not acceptable.

Any contract executed as a result of this RFP may be amended by mutual consent of the State and the Contractor.

1.1.1 Current Contract/Historical Spend
The historical value based on expenditures from the current statewide contracts for Fleet Vehicles is $125 Million over a two (2) year period.

1.1.2 State and Local Government Participation
The awarded Bidder shall permit local governmental agencies to participate under the resulting contracts.

Local government agencies are defined as “any city, county, city and county, district or other local governmental body or corporation empowered to expend public funds for the acquisition of goods, information technology, or services”, reference PCC Section 10298 (a) (b) and PCC Section 10299 (b). Local governmental agencies shall have the same rights and privileges as the State under the terms of these contracts.

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This document is not required to be submitted with final proposal December 22, 2021 9 Any local governmental agencies desiring to participate shall be required to submit to the same responsibilities as do State departments and will have no authority to amend, modify or change any condition of these contracts.

Government agencies from other States may only negotiate the specific provisions cited below. If the parties cannot mutually agree, neither party shall be obligated to enter into an agreement:

• Invoicing, delivery, and payment provisions
• Governing law, jurisdiction

1.2 Authority of the RFP and Bidder Admonishment
This RFP is being conducted under the policies developed by the Department of General Services, Procurement Division (DGS-PD) as provided under Public Contract Code (PCC) Section 10300, et seq. This RFP contains the instructions governing the requirements for a proposal to be submitted by interested Bidders. The format in which proposal information is to be submitted, and the material to be included therein. This RFP also addresses the requirements that Bidders must meet to be eligible for consideration, as well as addressing Bidders' responsibilities.

If a bidder expects to be afforded the benefits of the steps included in this RFP, the bidder must take the responsibility to:

• Carefully read the entire RFP.
• Ask appropriate questions in a timely manner if clarification is necessary. • Submit all required responses, complete to the best of the bidder’s ability, by the required dates and times.
• Make sure that all procedures and requirements of the RFP are accurately followed and appropriately addressed.
• Carefully reread the entire RFP before submitting the proposal.

1.3 Availability
Proposed models meeting the mandatory requirements must be available throughout the duration of the contract term, except in accordance with Section 3.1.3, Product Substitutions/Discontinued Items.

1.4 Procurement Official
The Procurement Officials’ contact information for this RFP is listed below:

Eugene Shemereko
Procurement Division
Department of General Services
707 Third Street, 2nd Floor
West Sacramento, CA 95605
Telephone: (279) 946-8028
Facsimile: (916) 375-4522
E-mail: [email protected]
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This document is not required to be submitted with final proposal December 22, 2021 10 Proposal Submittal E-mail: [email protected]
All inquiries, questions, and copies of protests must be directed to only this person, unless otherwise identified in this RFP or changed by addendum to this RFP. Proposal submittals shall be sent to the Proposal Submission E-mail address identified above.

The Procurement Official shall be the single point of contact for information related to this RFP.

Oral communications directly with procurement officers and employees concerning this RFP are discouraged and shall not be binding to the State. Bidders should only rely on written statements issued by the Procurement Official.

1.5 Key Action Dates
The important dates and times by which actions must be taken or completed are identified in Exhibit 2, Key Action Dates. If the State finds it necessary to change any of these dates, it will be accomplished by an addendum to this RFP. All dates after the Final Proposal submissions are approximate and may be adjusted as conditions indicate without addendum to the RFP.

Unless otherwise indicated, Bidder submissions shall be due by 5:00 p.m. (PT) on the date indicated in Exhibit 2, Key Action Dates.

1.6 Americans with Disabilities Act (ADA)
To meet and carry out compliance with the nondiscrimination requirements of Title II, Americans with Disabilities Act (ADA), it is the policy of the State to make every effort to ensure that its programs, activities, employment opportunities, and services are available to all persons, including persons with disabilities.

For persons with a disability needing reasonable accommodation to participate in the Procurement process, or for persons having questions regarding reasonable accommodation for the Procurement process, please contact the Procurement Division at 916-375-4400 (main office).

Procurement Division's TTY/TDD (telephone device for the deaf) and California Relay Service numbers are listed below. You may also directly contact the Procurement Official for this procurement.

IMPORTANT: To ensure that we can meet your accommodation, it is best that we receive your request at least ten (10) working days before the scheduled event (e.g., Bidder conference) or deadline due-date for procurement documents.

The Procurement Division TTY telephone number is:

• Sacramento Office: (916) 376-1891

The California Relay Service Telephone Numbers are:

• Voice: 1-800-735-2922 or 1-888-877-5379
• TTY: 1-800-735-2929 or 1-888-877-5378
• Speech to Speech: 1-800-854-7784

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This document is not required to be submitted with final proposal December 22, 2021 11 1.7 State of California Environmentally Preferable Purchasing (EPP) The State of California, DGS-PD is responsible for the implementation of Environmentally Preferable Purchasing (EPP) as mandated by the PCC, Chapter 6, Sections 12400 through 12404.

By signing the Agreement Cover Letter, the Bidder is certifying that the products or services offered under this solicitation are in compliance with the Federal Trade Commission’s Guidelines for the User of Environmental Marketing Terms, in accordance with PCC Section 12404.

All Vehicles will be scored for the following EPP criteria:

• Air Pollution
• Green House Gas (GHG) Rating
• SMOG Rating
• Service Plan

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This document is not required to be submitted with final proposal December 22, 2021 12 2. Section 2 – Rules Governing the Procurement Process Section 2 describes the bidding steps and includes the Bidder’s and State’s rights and responsibilities for the procurement process. Specific guidelines for the submission of this RFP response are found in Section 5, Proposal Format.

2.1 Identification and Classification of RFP Requirements

2.1.1 Requirements
The State has established certain requirements with respect to proposals to be submitted by prospective contractors. The use of "shall," "must," or "will" (except to indicate simple futurity) in the RFP indicates a requirement or condition which is mandatory. A deviation, if not material, may be waived by the State. A deviation from a requirement is material if the deficient response is not in substantial accord with the RFP requirements, provides an advantage to one Bidder over other Bidders, or has a potentially significant effect on the delivery, quantity or quality of items bid, amount paid to the supplier, or on the cost to the State. Material deviations cannot be waived.

2.1.2 Desirable Items
The words "should" or "may" in the RFP indicate desirable attributes or conditions but are non-mandatory in nature. Deviation from, or omission of, such a desirable feature, even if material, will not in itself cause rejection of the proposal.

2.1.3 Mandatory Requirements
All items within this RFP labeled mandatory (M) are non-negotiable. A Pass/Fail evaluation will be utilized for all mandatory requirements in this RFP. Bidder’s signature on the form in Section 2.3.4.5, Signature of Proposal and submission of proposal response will be considered as Bidder’s agreement to all mandatory RFP requirements.

2.1.4 Non-Mandatory Requirements
This RFP may include both preference programs and product/contract performance items identified as non-mandatory (NM) requirements. Bidders are not required to comply with these requirements to be compliant with the RFP. However, if a Bidder applies for a preference, the Bidder must meet the applicable preference requirements and provide the requested preference documentation as outlined within the section requirement.

2.1.5 Scored Requirements
This RFP includes mandatory scored (MS) requirements. Mandatory scored requirements are non-negotiable and will achieve points as identified in Exhibit 7, Vehicle Procurement Evaluation Methodology if the requirement is met.

2.1.6 Narrative Responses
This RFP includes some items that require a narrative response. Those items have been listed on Exhibit 3, Narrative Response. Bidders are to input narrative responses on the exhibit only and only for the items requested. If necessary, Bidders may add attachments to the exhibit to further explain their response. Bidders shall not input narrative responses within the proposal document, nor should narrative responses be included for items the State did not list on Exhibit 3, Narrative Response.

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This document is not required to be submitted with final proposal December 22, 2021 13 2.2 Bidding Requirements and Conditions

2.2.1 General
This RFP, the evaluation of responses, and the award of any resultant contract shall be made in conformance with current competitive bidding procedures as they relate to the procurement of Information Technology goods and services by public bodies in the State of California. A Bidder's Final Proposal is an irrevocable offer for 90 days following the scheduled date for Submission of Final Proposals in Exhibit 2, Key Action Dates. A Bidder may extend the offer in the event of a delay of contract award.

2.2.2 RFP Documents
This RFP includes, in addition to an explanation of the State's needs which must be met, instructions which prescribe the format and content of proposals to be submitted and the model of the contract to be executed between the State and the successful Bidder.

If a Bidder discovers any ambiguity, conflict, discrepancy, omission, or other error in this RFP, the Bidder shall immediately notify the Procurement Official in accordance with Section 1.4, Procurement Official, of such error in writing and request clarification or modification of the document. If necessary, modifications will be made by addenda issued pursuant to Section

2.2.8, Addenda.

If the RFP contains an error known to the Bidder, or an error that reasonably should have been known, the Bidder shall bid at its own risk. If the Bidder fails to notify the State of the error prior to the date fixed for submission of proposals, and is awarded the contract, the Bidder shall not be entitled to additional compensation or time by reason of the error or its later correction.

2.2.3 Examination of the Work
The Bidder should carefully examine the entire RFP and any addenda to fully understand the requirements of the solicitation and resulting contract.

2.2.4 Questions Regarding the RFP
Bidders requiring clarification of the intent or content of this RFP or on procedural matters regarding the competitive bid process may request clarification by submitting questions, in an email or envelope clearly referencing subject solicitation, to the Procurement Official listed in Section 1.4, Procurement Official. To ensure a response, questions must be received in writing by the scheduled date given in Exhibit 2, Key Action Dates.

Question and answer sets will be provided to all Bidders without identifying the submitters.

Any questions submitted should be crafted without revealing the name of the requestor. At the sole discretion of the State, questions may be paraphrased by the State for clarity. Oral answers shall not be binding on the State.

A Bidder who desires clarification or further information on the content of the RFP, but whose questions relate to the proprietary aspect of that Bidder's proposal and which, if disclosed to other Bidders, would expose that Bidder's proposal, may submit such questions in the same manner as above, but also marked "CONFIDENTIAL," and not later than the scheduled date Department of General Services Fleet Vehicles
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This document is not required to be submitted with final proposal December 22, 2021 14 specified in Exhibit 2, Key Action Dates, to ensure a response. The Bidder must explain why any questions are sensitive in nature.

If the State concurs that the disclosure of the question or answer would expose the proprietary nature of the proposal, the question will be answered, and both the question and answer will be kept in confidence. If the State does not concur with the proprietary aspect of the question, the question will not be answered in this manner and the Bidder will be so notified.

2.2.5 Request to Change the Requirements of the RFP
If the Bidder believes that one or more of the RFP requirements is onerous, unfair, or imposes unnecessary constraints to the Bidder in proposing less costly or alternate solutions, the Bidder may request a change to the RFP by submitting, in writing, the recommended change and the facts substantiating this belief and reasons for making the recommended change.

Such request must be submitted to the Procurement Official by the date specified in Exhibit 2, Key Action Dates.

Failure by any Bidder to raise any concern related to the solicitation requirements or a failure of a referenced internet link by the relevant Key Action Date will be deemed a waiver of any claim regarding the contract award relating to the solicitation requirements.

2.2.6 Bidders’ Conference
A Bidders' Conference will be held, during which suppliers will be afforded the opportunity to meet with State personnel and discuss the content of the RFP and the procurement process.

Suppliers are encouraged to attend the Bidders’ Conference. The time, date, and place of such conference are included in Exhibit 2, Key Action Dates.

The State may accept oral questions during the conference and will make a reasonable attempt to provide answers prior to the conclusion of the conference. Questions and appropriate answers discussed during the conference will normally be published within approximately ten (10) working days. If questions asked at the conference cannot be adequately answered during the discussion, answers will be provided with a published question and answer set. Oral answers shall not be binding on the State.

2.2.7 Supplier’s Intention to Submit a Proposal
Suppliers who want to participate in the bidding process are asked to state their intention by submitting an email to the Procurement Official by the date specified in Exhibit 2, Key Action Dates, with the following elements:

• Company Name and address
• Contact name, email, and phone number

Bidders that submit their intention to submit a proposal will be placed on a notification list to receive email notifications of any changes or clarifications to any part of the RFP. Interested parties who do not intend to bid but would like to receive notifications for this procurement should submit a request to be added to the notification list. All addenda, Question and Answer Department of General Services Fleet Vehicles
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This document is not required to be submitted with final proposal December 22, 2021 15 Sets, and Requests for Change will be published on the eProcurement California State Contracts Register.

2.2.8 Addenda
The State may modify the RFP prior to the date fixed for Contract Award by issuance of an addendum. Addenda will be numbered consecutively. In the event that the solicitation is revised by an addendum, the Bidder is required to meet all requirements of the most current addendum, including using any updated forms. If any supplier determines that an addendum unnecessarily restricts its ability to bid, the supplier is allowed to ask a question or submit a request to change to the requirements according to the instructions contained in Section

2.2.4, Questions Regarding the RFP, and Section 2.2.5, Request to Change the Requirements of the RFP.

2.2.9 Discounts
In connection with any discount offered, except when provision is made for a testing period preceding acceptance by the State, time will be computed from date of delivery of the supplies or equipment as specified, or from date correct invoices are received in the office specified by the State if the latter date is later than the date of delivery. When provision is made for a testing period preceding acceptance by the State, date of delivery shall mean the date the supplies or equipment are accepted by the State during the specified testing period.

Payment is deemed to be made, for the purpose of earning the discount, on the date of mailing the State warrant or check.

2.2.10 Joint Proposals
Joint proposals are not acceptable for this solicitation.

2.3 Proposal Process

2.3.1 General
The procurement process to be used in this acquisition consists of multiple steps. Refer to Exhibit 2, Key Action Dates, to determine which steps are included in this RFP.

The Final Proposal is a mandatory step for all Bidders; all other steps are optional. However, all Bidders are strongly encouraged to follow the scheduled steps of this procurement to increase the chance of submitting a compliant Final Proposal. Costs submitted in any submission other than the Final Proposal may preclude the Bidder from continuing in the process.

2.3.2 Final Proposals
The State desires to obtain proposals that are responsive in every respect. Final Proposals must be complete with all required cost information, signatures, forms, and documentation.

2.3.2.1 Draft Proposal
A “limited” Draft Proposal step is included in this RFP. Submission of a Draft Proposal is strongly recommended so that the Bidder may minimize the risk that the Final Proposal will be deemed non-compliant. Bidders shall provide a completed Exhibit 6, Technical Department of General Services Fleet Vehicles
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This document is not required to be submitted with final proposal December 22, 2021 16 Questionnaire. The draft proposal must be submitted by the date and time specified in Exhibit 2, Key Action Dates. Bidders shall limit their draft proposals to this information only.

For Draft Proposals that are evaluated, the Bidder will be notified via email of any defects the State has noted. Draft Proposals received late may be reviewed if the Procurement Official believes there is enough time and resources to do so. Notifying the Bidder of defects is intended to minimize the risk that the Final Proposal will be deemed non- compliant; however, the State will not provide any warranty that the Draft Proposal will be evaluated even if accepted for review, or that any or all defects in the Draft Proposal have been detected. Notification of defects in the Draft Proposal will not preclude rejection of the Final Proposal, if undiscovered defects contained in the Draft Proposal are later found in the Final Proposal.

The State may conduct confidential discussions with Bidders submitting Draft Proposals that have been reviewed by the State. At the confidential discussion, the State will identify areas of the Bidder’s Draft Proposal that may not be fully compliant with the requirements of the RFP and areas that are confusing to the State Evaluation Team. Oral statements made by either party during confidential discussions shall not be binding.

2.3.3 Public Record
Final proposals are public upon posting of Notice of Intent to Award. Bidders should be aware that marking a document "confidential" or "proprietary" in a final will not keep that document from being released after notice of intent to award as part of the public record, in accordance with the California Public Records act. This act requires inspection or disclosure of governmental records to the public upon request unless exempted by law or a court has ordered the State not to release the document.

2.3.4 Submission of Proposals
The instructions contained herein apply to the Final Proposal. They also apply to the Draft Proposal, except as noted.

2.3.4.1 Preparation
Proposals are to be prepared in such a way as to provide a straightforward, concise delineation of capabilities to satisfy the requirements of this RFP. Expensive bindings, colored displays, promotional materials, etc., are not necessary or desired. Emphasis should be concentrated on conformance to the RFP instructions, responsiveness to the RFP requirements, and on completeness and clarity of content.

Before submitting each document, the Bidder should carefully proof it for errors and adherence to the RFP requirements.

2.3.4.2 Bidder’s Cost
Costs for developing proposals are entirely the responsibility of the Bidder and shall not be chargeable to the State.

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Proposals must be complete in all respects in accordance with Section 5, Proposal Format. A Final Proposal may be rejected if it is conditional or incomplete, or if it contains any alterations of form or other irregularities of any kind. A Final Proposal must be rejected if any such defect or irregularity constitutes a material deviation from the RFP requirements. The Final Proposal must contain all costs required by the RFP in accordance with Section 4, Cost, and Section 5, Proposal Format, setting forth a unit price and total price for each unit price item, and a total price for each lump sum price item in the schedule, all in clearly legible figures. If required in Section 5, Proposal Format, cost data must be submitted under separate cover.

2.3.4.4 False or Misleading Statements
Proposals which contain false or misleading statements, or which provide references which do not support an attribute or condition claimed by the Bidder, may be rejected. If, in the opinion of the State, such information was intended to mislead the State in its evaluation of the proposal, and the attribute, condition, or capability is a requirement of this RFP, it will be the basis for rejection of the proposal.

2.3.4.5 Signature of Proposal
All Bidders must complete the Agreement Cover Letter (https://www.dgs.ca.gov/- /media/1DCB49CFFD9642C4ADD9FCEDAB5C1D95.ashx) and include it with the proposal. The Agreement Cover Letter (which shall be considered an integral part of the Final Proposal) shall be signed by an individual who is authorized to bind the bidding firm contractually. An unsigned Final Proposal shall be rejected.

2.3.4.6 Delivery of Proposals
Final Proposals must be submitted no later than the date and time specified in Exhibit 2, Key Action Dates. Proposals must be received by the Department of General Services on or before the specified date and time. Bidders are required to deliver proposals as required in Section 5. Proposal Format. Bidders should set up their email to receive a delivered receipt when submitting the electronic proposal.

Final Proposals not received by the date and time specified in Exhibit 2, Key Action Dates will be rejected.

In accordance with Section 5, Proposal Format, cost data must be in a separate attachment and clearly labeled. If cost data is not submitted in this manner, the proposal may be rejected. Proposals submitted under improperly labeled documents may be rejected.

2.3.4.7 Withdrawal and Resubmission/Modification of Proposals A Bidder may withdraw its Final Proposal at any time prior to the proposal submission date and time specified in accordance with Exhibit 2, Key Action Dates, by submitting via email a written notification of withdrawal signed by the Bidder authorized in accordance with Section 2.3.4.5, Signature of Proposal. The Bidder may thereafter submit a new or modified proposal prior to such proposal submission date and time. Modification offered in any other manner, oral or written, will not be considered. Other than as allowed by law, Department of General Services Fleet Vehicles
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This document is not required to be submitted with final proposal December 22, 2021 18 Final Proposals cannot be changed or withdrawn after the date and time designated for receipt, except as provided in accordance with Section 2.3.6.3, Errors in the Final Proposals.

2.3.5 Rejection of Proposals
The State may reject any or all proposals and may waive any immaterial deviation or defect in a proposal. The State's waiver of any immaterial deviation or defect shall in no way modify the RFP documents or excuse the Bidder from full compliance with the RFP specifications if awarded the contract.

2.3.6 Evaluation and Selection Process

2.3.6.1 General
Proposals will be evaluated in accordance with Section 6, Evaluation.

2.3.6.2 Evaluation Questions
During the evaluation and selection process, the State may desire the presence of a Bidder's representative for answering specific questions, orally and/or in writing. During the evaluation of Final Proposals, the State may ask the Bidder to clarify their submitted information but will not allow the Bidder to change their proposal.

2.3.6.3 Errors in the Final Proposals
An error in the Final Proposal may cause the rejection of that proposal; however, the State may at its sole option retain the proposal and make certain corrections.

In determining if a correction will be made, the State will consider the conformance of the proposal to the format and content required by the RFP, and any unusual complexity of the format and content required by the RFP.

If the Bidder's intent is clearly established based on review of the complete Final Proposal submittal, the State may at its sole option correct an error based on that established intent.

If hard copies are submitted and there is a discrepancy between the Master copy and the additional copies, the Master copy shall have priority over the additional copies.

The State may at its sole option correct obvious clerical errors, arithmetic errors, and discrepancies. If necessary, the cost extensions and summary will be recomputed accordingly, if obviously misstated. If the unit price is ambiguous, unintelligible, uncertain for any cause, or is omitted, it shall be the amount obtained by dividing the extended total price by the quantity of the item.

The State may at its sole option correct errors of omission, and in the following four (4) situations, the State will take the indicated actions if the Bidder's intent is not clearly established by the complete proposal.

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This document is not required to be submitted with final proposal December 22, 2021 19 1. If an item is described in the narrative and omitted from the contract and cost data provided in the proposal for evaluation purposes, it will be interpreted to mean that the item will be provided by the Bidder at no cost.

2. If a minor item is not mentioned at all in the Final Proposal and is essential to satisfactory performance, the proposal will be interpreted to mean that the item will be provided at no cost.

3. If a major item is not mentioned at all in the Final Proposal, the proposal will be interpreted to mean that the Bidder does not intend to supply that item.

4. If a major item is omitted, and the omission is not discovered until after contract award, the Bidder shall be required to supply that item at no cost.

The determination of whether an item is minor or major is the responsibility of the State.

If a Bidder does not follow the instructions for computing costs not related to the contract (e.g., State personnel costs), the State may reject the proposal, or at its sole option, re- compute such costs based on instructions contained in the RFP.

If the re-computations or interpretations, as applied in accordance with this section, result in significant changes in the amount of money to be paid to the Bidder (if awarded the contract) or in a requirement of the Bidder to supply a major item at no cost, the Bidder will be given the opportunity to promptly establish the grounds legally justifying relief from its proposal.

IT IS ABSOLUTELY ESSENTIAL THAT BIDDERS CAREFULLY REVIEW THE COST

ELEMENTS IN THEIR FINAL PROPOSAL, SINCE THEY WILL NOT HAVE THE OPTION TO CORRECT ERRORS AFTER THE TIME FOR SUBMITTAL.

At the State’s sole discretion, it may declare the Final Proposal to be a Draft Proposal if the State determines that Final Proposals from all Bidders contain material deviations.

Bidders may not protest the State’s determination that all proposals have material deviations. If all proposals are declared noncompliant, the State may issue an addendum to the RFP. Should this occur, confidential discussions will be held with Bidders who are interested in continuing to be considered. Each Bidder will be notified of the due date for the submission of a new Final Proposal to the State. This submission must conform to the requirements of the original RFP as amended by any subsequent addenda. The new Final Proposals will be evaluated in accordance with Section 6, Evaluation.

2.3.7 Award of Contract
Award of contract, if made, will be in accordance with Section 6, Evaluation, to a responsible Bidder whose Final Proposal complies with all the requirements of the RFP documents and any addenda thereto, except for such immaterial defects as may be waived by the State.

The State reserves the right to determine the successful Bidder either on the basis of individual items or on the basis of all items included in its RFP, unless otherwise expressly provided in the State's RFP. The State reserves the right to modify or cancel in whole or in part its RFP.

Department of General Services Fleet Vehicles
Procurement Division Event ID 0000020793 Addendum 8

This document is not required to be submitted with final proposal December 22, 2021 20 2.3.8 Debriefing
A debriefing may be held after contract award at the request of any Bidder for the purpose of receiving specific information concerning the evaluation. The discussion will be based primarily on the technical and cost evaluations of the Bidder's Final Proposal. A debriefing is not the forum to challenge the RFP specifications or requirements.

2.4 Contractual Information

2.4.1 Contract Provisions
The State has model contract provisions to be used by State agencies when contracting for non-IT goods and services. The model contract provisions appropriate for the specific requirements of this RFP are included in the RFP.

2.4.2 Specific Terms and Conditions
The contract to be awarded is included in the solicitation document in its final form, and any alteration by a Bidder will result in rejection of its proposal.

2.4.3 Term of Contract
The State intends to acquire the required goods and services for at least the period specified in Section 1.1, Scope of this Request for Proposal.

2.5 Other Information

2.5.1.1 Award Protest
This solicitation/acquisition is being conducted under the provisions of the Alternative Protest Process (Public Contract Code Section 12125, et seq.) By submitting a bid or proposal to this solicitation, the bidder consents to participation in the Alternative Protest Process, and agrees that all protests of the proposed award shall be resolved by binding arbitration pursuant to the California Code of Regulations, Title 1, Division 2, Chapter 5.

Link to the Alternative Protest Process regulations:
https://www.dgs.ca.gov/OAH/Case-Types/General-Jurisdiction/Resources/Page- Content/General-Jurisdiction-Resources-List-Folder/Laws-and-Regulations/Bid-Protest- Regulations

A Notice of Intent to Award for this solicitation will be publicly posted on the Department of General Services Procurement Division webpage and sent via facsimile to any bidder who submits a written request for notice and provided a facsimile number. DGS/PD webpage link:
https://www.dgs.ca.gov/PD/Resources/Page-Content/Procurement-Division-Resources- List-Folder/Award-Notifications?search=Award%20Notice

During the protest period, any participating bidder may protest the proposed award on the following grounds:

1. For major information technology acquisitions – that there was a violation of the solicitation procedure(s) and that the protesting bidder’s bid should have been selected; or
Department of General Services Fleet Vehicles
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This document is not required to be submitted with final proposal December 22, 2021 21 2. For any other acquisition – that the protesting bidder’s bid or proposal should have been selected in accordance with the selection criteria in the solicitation document.

A written Notice of Intent to Protest the proposed award of this solicitation must be received (facsimile acceptable) by the Coordinator before the close of business 5 p.m.

PST/PDT on the 2nd working day after issuing the notice of intent, as specified in the solicitation. Failure to submit a timely, written Notice of Intent to Protest waives bidder’s right to protest.

Bidder is to send the notice of protest to:

Alternative Protest Process Coordinator/Dispute Resolution Department of General Services
Procurement Division
Purchasing Authority Management Section
707 Third Street, 2nd Floor South
West Sacramento, CA 95605
Fax: 916 / 376-6226

Within seven (7) working days after the last day to submit a Notice of Intent to Protest, the Coordinator must receive from the protesting bidder the complete protest filing including the signed, written detailed statement of protest including exhibits, filing fee and deposit or small business certification as applicable. Untimely submission of the complete protest filing waives the bidder’s right to protest.

Protest bond requirement: bond amount for this Alternative Protest Process shall be 10 percent of the contract amount as specified in the solicitation. See California Code of Regulations, Title 1, Section 1418.

2.5.2 Disposition of Proposals
All materials submitted in response to this RFP will become the property of the State of California and will be returned only at the State's option and at the Bidder's expense. At a minimum, the Master Copy of the Final Proposal shall be retained for official files and will become a public record after the Notification of Intent to Award as specified in Exhibit 2, Key Action Dates. However, materials the State considers confidential information (such as confidential financial information submitted to show Bidder responsibility) will be returned upon request of the Bidder.

Department of General Services Fleet Vehicles
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This document is not required to be submitted with final proposal December 22, 2021 22 3. Section 3 – Requirements
This section contains the bidding requirements pertaining to this RFP and will be applicable to the resulting contract. Bidder’s proposal shall meet the State’s needs as defined in this RFP. Within Section 3, Bidding Requirements, the following sections identify the requirements that pertain to this RFP and resulting contact:

• Section 3.1, Technical Requirements
• Section 3.2, Administrative Requirements
• Section 3.3, Contract Requirements

Prior to award of the contract, the State must be assured that the Bidder selected has all of the resources to successfully perform under the contract. This includes, but is not limited to, personnel in the numbers and with the skills required, equipment of appropriate type and in sufficient quantity, financial resources sufficient to complete performance under the contract, and experience in similar endeavors. If, during the evaluation process, the State is unable to assure itself of the Bidder's ability to perform under the contract, if awarded, the State has the option of requesting from the Bidder any information that the State deems necessary to determine the Bidder's responsibility. If such information is required, the Bidder will be so notified and will be permitted approximately five (5) business days to submit the information requested.

Exhibit 3, Narrative Response lists the items to which the State requires a narrative response. Bidders are not to include narratives within this section or for items where a narrative is not requested.

3.1 Technical Requirements

3.1.1 Proposed Products (M)
This RFP requires Bidders to submit a proposal for Fleet Vehicles as described in Exhibit 5, Technical Specifications and Exhibit 1, Cost Workbook. All requirements listed within Section 3, Bidding Requirements, shall apply to all Fleet Vehicles unless otherwise noted.

Bidders shall propose solutions for any or all line items in the Fleet Vehicle categories listed below.

• Category 1: Cars
• Category 2: Trucks
• Category 3: Vans & Sport Utility Vehicles (SUVs)

Exhibit 1, Cost Workbook must be completed in accordance with Section 4, Cost and submitted in accordance with Section 5, Proposal Format.

Bidders need to verify the proposed product is in the appropriate vehicle category (i.e., hatchback, midsize, large, sedan, etc.) based on the description listed in the Fuel Economy Guide (https://www.fueleconomy.gov/feg/printGuides.shtml).

3.1.1.1 Minimum Technical Requirements
Exhibit 5, Technical Specifications and line-item descriptions in Exhibit 1, Cost Workbook are comprised of the minimum core requirements for vehicles, upgrade options, and Department of General Services Fleet Vehicles
Procurement Division Event ID 0000020793 Addendum 8

This document is not required to be submitted with final proposal December 22, 2021 23 accessories. All proposed vehicles shall meet or exceed the minimum requirements. If Bidder is proposing vehicle(s) that exceed minimum requirements, the proposed vehicle(s) shall not conflict with any other line items.

3.1.1.2 Technical Questionnaire
Bidders shall use Exhibit 6, Technical Questionnaire to enter proposed product information. Proposed products shall meet or exceed the minimum requirements.

The State may at its sole option correct discrepancies between the proposed product information in the Technical Questionnaire and the information shown on www.fueleconomy.gov and manufacturer’s website.

3.1.2 Technical Literature Content (M)
Upon request from the State, the Bidder shall provide technical literature and references confirming the State's requirements. The Bidder confirms that statements contained in the Technical Literature such as "technical literature and references are subject to change without notice" are not intended to limit the Bidder's commitment to meeting the requirements of this RFP.

3.1.3 Product Substitutions/Discontinued Items (M)
The vehicles proposed to meet the requirements of this RFP must be available throughout the duration of the contract term. If, during the life of the contract, a contract vehicle is discontinued, the Contractor shall notify the State Contract Administrator in writing and propose a comparable substitute product or configuration at least 30 calendar days prior to vehicle discontinuation. The State Contract Administrator will review the substitute vehicle and determine acceptability.

Once the substitute vehicle has been approved, the State Contract Administrator will provide written approval to the Contractor to update contract item information. These changes will be made in the form of a contract supplement.

The Contractor will maintain the contract discount as bid throughout the original term of the contract and any extension, including upon approved substitution.

If no substitute product is available that meets or exceeds the specifications due to fundamental technology or market change, the State may alter the configuration requirements to meet the updated marketplace standards. Obsolescence of a configuration may be determined at the State’s discretion.

The Contractor shall not substitute products or configurations or modify contract website information without written approval from the State Contract Administrator.

3.1.4 Options (M)
All factory options shall be available and priced at dealer cost plus up to 10% for an addition or dealer cost minus up to 10% for a deletion in accordance with the manufacturer’s current model year price list. Types of equipment changes which might be made include, but are not limited, to the following:

Department of General Services Fleet Vehicles
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This document is not required to be submitted with final proposal December 22, 2021 24 • Add trailer tow package
• Add Bluetooth
• Add parking sensors
• Delete pick up box (bed)

In no case shall options be included or deleted in such a manner as to cause the vehicle to conflict with any other line item on any other vehicle contract.

The successful Contractor shall provide ordering agencies a copy of the current model year factory price sheet with requested options, within ten calendar days of request.

Third-party upfitting (e.g utility body) may be requested by ordering agencies, however, this service is non-mandatory. When applicable, third-party upfits shall be subject to the same pricing provisions as factory options.

Note: Vehicles with added or deleted options MUST continue to meet the appropriate minimum specification.

3.1.5 Post-Consumer Recycled Content Certification (M)
State departments are required to report purchases made within eleven (11) product categories in the California Department of Resources Recycling and Recovery’s (CalRecycle), State Agency Buy Recycled Campaign (SABRC) in accordance with PCC sections 12200- 12217.

In order to comply with those requirements, Bidders are required to certify in writing the minimum percentage, if not the exact percentage, of post-consumer recycled content (PCRC) material in each of the products offered as part of this solicitation.

The Post-Consumer Recycled Content (PCRC) Certification Workbook contains the following documents:

• PCRC Percentages Worksheet – Contractor shall complete the PCRC Percentages Worksheet listing the percentage of post-consumer recycled content material for each product offered.
• Letter of Certification – Contractor shall print and sign the Letter of Certification certifying that the minimum percentage, if not exact percentage, listed in the PCRC Percentages Worksheet is accurate. The Letter of Certification shall be furnished under penalty of perjury. The Letter of Certification shall be provided regardless of content, even if the products contain no post-consumer recycled material.
• Reportable Product Categories Table – This table is provided for informational purposes only and identifies the eleven (11) reportable SABRC product categories.

The Bidder shall complete and submit the PCRC Certification Workbook (https://www.dgs.ca.gov/-/media/79D2E081983F4B889E8A99EC9ABF463B.ashx) with their proposal or within five (5) working days of request by the State.

Department of General Services Fleet Vehicles
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This document is not required to be submitted with final proposal December 22, 2021 25 During the life of the contract, the Contractor will be required to submit revised PCRC Certification Workbook information if percentages are adjusted or if substitute line items are approved by the State Contract Administrator

At the State’s option prior to award, Bidders may be required to submit additional written clarifying information.

3.1.6 Warranty/Maintenance (M)
The manufacturer’s standard new vehicle warranty shall apply to all vehicles purchased from resulting contract(s). All warranties shall be factory authorized. The warranty shall be honored by all franchised dealers of the vehicle within the State of California. The Warranty term for any resultant contract shall meet the following:

• Bumper to bumper warranty shall cover not less than 3 years/36,000 miles, no charge for parts and labor.
• Power train warranty for light duty vehicles weighing 8500 lbs. GVWR or less shall cover not less than 5 years/100,000 miles, no charge for parts and labor. • Power train warranty for vehicles over 8500 lbs. GVWR shall cover not less than 5 years/60,000 miles, no charge for parts and labor.

The State’s established preventative maintenance procedures and practices shall be acceptable to the manufacturer/dealer in lieu of the manufacturer’s prescribed procedures which may form a part of the warranty.

All emission-related components shall be warranted in compliance with California Air Resources Board and Federal requirements. Proposals offering independent insurance or a statement indicating self-insurance will be deemed non-responsive and will be rejected.

If an additional extended warranty is purchased, a warranty certificate, warranty card, or a statement indicating the extended warranty has been recorded with the manufacturer shall be furnished with each vehicle delivered.

Normal wear items such as tires, belts, hoses, headlamps, light bulbs, brake linings, brake discs/drums, etc. are excluded from warranty coverage. All other items not subject to normal wear or gross operator neglect and abuse, such as window, seat, or wiper motors, chassis electrical switches (door, trunk lid), paint, hinges, locks, etc., shall be covered.

The State reserves the right to use re-refined lubrication oils, where available, in lieu of virgin equivalent oils. The re-refined oils used by the State will meet all API and SAE standards and specifications as set forth by the vehicle manufacturer. The use of said oils shall in no way void or degrade the original manufacturer’s standard warranty.

The State reserves the right to use recycled content antifreeze/coolant, where available, in lieu of virgin equivalent antifreeze/coolant when servicing its vehicles. The recycled content antifreeze/coolant used by the State will meet all ATSM standards and specifications as set forth by the vehicle manufacturer.

Department of General Services Fleet Vehicles
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This document is not required to be submitted with final proposal December 22, 2021 26 3.1.6.1 Repair Parts (M)
The manufacture of the awarded vehicle(s) should maintain an adequate stock of all regular and special parts to meet the continuing service and repair parts needs of the State without undue delay.

A special system shall be set up for expediting the procurement of back order items needed to repair an inoperative vehicle including a system to air freight parts at factory expense when parts are not in stock in California parts depots. Parts must be available within three (3) working days after telephone notification.

Vehicles with new technology emerging into the industry (e.g. fuel cell vehicles) or unusual market circumstances may require more than (3) working days for the availability of certain parts. Contractor must notify the State Contract Administrator and ordering agency when this occurs and provide the estimated date of availability.

3.1.6.2 Maintenance Plan (M)
The Bidder shall offer a maintenance plan covering all regularly scheduled service for a minimum of five (5) years/75,000 miles.

The maintenance plan shall include at a minimum all manufacturer recommended services such as, but not limited to, the following:
• Oil changes;
• Filter changes;
• Fluid changes;
• Lubrications;
• Tire rotations;
• Equipment and safety inspections

The Maintenance Plan need not cover wear items such as brake pads/shoes, wiper blades, etc.

The Maintenance Plan is not applicable to vehicles over 8,500 lbs. GVWR.

Purchase of the Maintenance Plan is non-mandatory for State departments.

The State prefers a factory-sponsored plan available at all the manufacturer’s retail dealerships; however, if one is not available, the Bidder may offer a plan through themselves or a sub-contracted third party.

Non-factory sponsored plans must not void the manufacturer’s warranty and shall be available in both northern and southern California, at a minimum, within:
a) 30-mile radius of the State Capitol, per Google Maps; or b) Los Angeles County,
The Bidder shall choose the type of Maintenance Plan offered below for all vehicles proposed and indicate on the Exhibit 3, Narrative Response:

Department of General Services Fleet Vehicles
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This document is not required to be submitted with final proposal December 22, 2021 27 • Manufacturer Plan
• Dealer Plan
• 3rd Party Plan

(For 3rd Party Plans, Bidder must enter sub-contractor information in Bidders Declaration Form, refer to section 3.2.13, Declaration Forms)

3.2 Administrative Requirements

3.2.1 Cost Workbook
Exhibit 1, Cost Workbook contains the cost worksheets that Bidders shall use to enter prices for this solicitation.

3.2.2 Pricing (MS)
The price quoted on Exhibit 1, Cost Workbook shall be the price per vehicle for the applicable line item for delivery in Sacramento County. Prices quoted do not include Federal Excise Tax, the California Tire Fee, or Documentation Fee.

The State shall receive full benefit of all manufacturers’ price declines, effective on the date of manufacturer’s general public announcement.

Pricing and discounts proposed in Exhibit 1, Cost Workbook will be evaluated and scored in accordance with Section 6, Evaluation.

3.2.2.1 Promotional Pricing (M)
During special pricing promotions, the Contractor shall offer State and local agencies the promotional pricing or the discount percentage off list, in accordance with Section 3.2.2, Pricing, whichever is lower.

The Contractor shall notify the State Contract Administrator of all promotional pricing changes. Notification shall include at a minimum:

• Promotion start and end dates
• Models, products, and services included in the promotion • Promotional pricing

Promotional pricing shall not be cause for a permanent change in pricing. Promotional pricing shall not be cause for Contract Refresh.

Promotional items shall come with all benefits of the statewide contract terms and conditions and shall include all provisions such as warranty and delivery.

3.2.2.2 Volume Discounts (NM)
Bidders may offer a volume discount per line item. A volume discount will apply to all orders of ten (10) or more of the same vehicle on the same order. If offered, the volume discount amount shall be indicated on Exhibit 3, Narrative Response. Volume discount offered shall remain available for the entire contract term, including any extension options.

Department of General Services Fleet Vehicles
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This document is not required to be submitted with final proposal December 22, 2021 28 3.2.2.3 State of California Employee Pricing on ZEV for Personal Use (NM) In the interest of expanding the California marketplace for Zero Emission Vehicles (ZEV), the Contractor may offer a discount to any interested State of California Employee when purchasing a ZEV for personal use.

The discount may be offered in any one of the following ways:

• Price offered same as in contract
• Percentage discount off MSRP
• Cash discount

Bidder shall specify in detail any discount offered to State of California employees in Question ten (10) on Exhibit 3, Narrative Response. Contractor shall notify the Contract Administrator whenever there is any change to the discount or vehicle availability.

3.2.2.4 Price Adjustments (M)
All prices shall be firm fixed for the contract term, including any optional year extensions, unless a price adjustment is granted.

A price increase may be requested with each new model year and must be submitted in writing. Requests must include supporting documentation of price adjustments at the manufacturing level. A price increase request of more than 3 percent will not be accepted.

In the event of a major vehicle change or unusual market circumstances a price increase of more than 3 percent may be considered. Price increases will be reviewed and evaluated on a quarterly basis.

**Contractor must price protect the contracted price for the duration between the price increase request and the time the increase is processed. If the Contractor is unable to honor the price protection, the Contractor’s vehicle will be unavailable for ordering until the price increases have been evaluated and approved.

Each line item discount percentage established in Exhibit 1, Cost Workbook shall not decrease during the contract term including any extension period(s). Price adjustments shall not produce a higher profit margin for the contractor than that established in the original contract pricing. No price adjustments shall apply to quantities ordered from the contract prior to the effective date of the price adjustment.

Upon receipt of such notice, the State reserves the right to:

a. Accept the adjustment as competitive with the general market price at that time; or b. Negotiate proposed price adjustments. Note: The State will notify the Contractor, in writing, its desire to negotiate. The State will have ten (10) working days to complete negotiations; or
c. Deny adjustment request and continue with current contract prices; or d. Cancel the contract’s unpurchased balance without prejudice, effective upon written notice from the State.

Department of General Services Fleet Vehicles
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This document is not required to be submitted with final proposal December 22, 2021 29 Note: If negotiations fail to produce any agreement, the State reserves the right to exercise Options a or d with an effective date no later than ten (10) working days after unsuccessful negotiations.

3.2.3 Customer References (MS)
The purpose of Customer References is for the Bidder to demonstrate to the State that the Bidder can provide vehicles and can handle the anticipated spend for this solicitation.

Bidders shall be required to submit two (2) customer references from two (2) different customers.

The References must be for the Bidder.

Customers are defined as end-users of the product. References from a contractor that the Bidder did sub-contract work for are not acceptable.

Each customer reference shall:

• Be for work performed within the last five (5) years prior to bid submission due date. • Be for similar product (i.e., sale and distribution of vehicles) to that requested in this RFP. • The work performed (first bullet) must be valued at or above $500,000.00. An accumulation of orders from a single customer entity meeting the applicable minimum value is acceptable.

References from the DGS-PD are not acceptable. References for transactions against California Statewide Contracts or other Leveraged Procurement Agreements must be from an ordering department.

The average score for each customer reference must be three (3) or higher. If the average score on any reference is less than three (3) the bid will be considered non-responsive. Any question not scored will receive zero (0) points toward the average.

Bidder shall submit the Customer References within five (5) working days after notification from the State. Customer References must be provided on Exhibit 4, Customer Reference Form.

The State may contact the customer references to verify the information on the submitted forms. Failure to submit compliant references may result in rejection of the bid.

Customer References will be allotted points as specified in Exhibit 7, Vehicle Procurement Evaluation Methodology.

For the purpose of scoring, if more than the required number of customer reference forms are submitted, the first two (2) references will be used (in order of appearance from first page to last). The State will not pick and choose between references for the purpose of points.

Department of General Services Fleet Vehicles
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This document is not required to be submitted with final proposal December 22, 2021 30 3.2.4 Seller’s Permit (M)
This RFP is subject to all requirements set forth in Sections 6452, 6487, 7101 and 18510 of the Revenue and Taxation Code, and Section 10295 of the Public Contract Code (PCC).

Bidders are required to provide their retailer’s seller’s permit information on Exhibit 3, Narrative Response. A copy of the seller’s permit shall be submitted no later than the contract implementation period in accordance with Section 3.3.3, Contract Implementation Period.

3.2.5 Payee Data Record (M)
Upon request from the State, the Contractor must complete and submit a Payee Data Record (STD 204) (http://www.documents.dgs.ca.gov/dgs/fmc/pdf/std204.pdf), during the contract implementation period in accordance with Section 3.3.3, Contract Implementation Period.

3.2.6 OEM Authorized Dealer (M)
If the Bidder is not the Original Equipment Manufacturer (OEM) of the vehicle being proposed, the Bidder must provide, on OEM company letterhead and signed by an authorized OEM representative, documentation identifying the Bidder as an authorized OEM dealer.

3.2.7 State of California Dealer License (M)
Bidder shall provide their current State of California Vehicle Dealer License number on Exhibit 3, Narrative Response.

3.2.8 Darfur Contracting Act (M)
Public Contract Code Sections 10475 -10481 applies to any company that currently or within the previous three (3) years has had business activities or other operations outside of the United States. For such a company to bid on or submit a proposal for a State of California contract, the company must certify that it is either a) not a scrutinized company; or b) a scrutinized company that has been granted permission by the Department of General Services (DGS) to submit a proposal.

A scrutinized company is a company doing business in Sudan as defined in Public Contract Code Section 10476. Scrutinized companies are ineligible to, and cannot, bid on or submit a proposal for a contract with a State agency for goods or services (Public Contract Code (PCC) Section 10477(a)), unless written permission from the Director of DGS to bid on this procurement has been granted (PCC Section 10477(b)).

A Bidder is required to submit a completed the Darfur Contracting Act form (http://www.documents.dgs.ca.gov/dgs/FMC/GS/PD/PD_1.pdf) if their company currently or within the previous three (3) years has had business activities or other operations outside of the United States.

Bidders are required to submit the Darfur Contracting Act form. Failure to submit this form with their proposal or within five (5) working days within request from the State will result in the proposal being considered non-responsive.

Department of General Services Fleet Vehicles
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This document is not required to be submitted with final proposal December 22, 2021 31 If a Bidder has not conducted business outside of the United States in the last three (3) years, this section does not apply. Bidders shall submit their response on Exhibit 3, Narrative Response.

3.2.9 California Civil Rights Laws (M)
Pursuant to Public Contract Code section 2010, any Bidder entering into or renewing a contract over $100,000 on or after January 1, 2017, shall certify all of the following:

• That they are in compliance with the Unruh Civil Rights Act (Section 51 of the Civil Code). • That they are in compliance with the California Fair Employment and Housing Act (Chapter 7 (commencing with Section 12960) of Part 2.8 of Division 3 of Title 2 of the Government Code).
• (a) That any policy that they have against any sovereign nation or peoples recognized by the government of the United States, including, but not limited to, the nation and people of Israel, is not used to discriminate in violation of the Unruh Civil Rights Act (Section 51 of the Civil Code) or the California Fair Employment and Housing Act (Chapter 7 (commencing with Section 12960) of Part 2.8 of Division 3 of Title 2 of the Government Code).
(b) Any policy adopted by a person or actions taken thereunder that are reasonably necessary to comply with federal or state sanctions or laws affecting sovereign nations or their nationals shall not be construed as unlawful discrimination in violation of the Unruh Civil Rights Act (Section 51 of the Civil Code) or the California Fair Employment and Housing Act (Chapter 7 (commencing with Section 12960) of Part 2.8 of Division 3 of Title 2 of the Government Code.

Bidders are required to submit the California Civil Rights Laws Certification (https://www.dgs.ca.gov/-/media/divisions/pd/acquisitions/solicitation document attachments/california civil rights law.pdf). Failure to submit this form with the proposal will result in the proposal being considered non-responsive.

3.2.10 Iran Contracting Act
Pursuant to the Iran Contracting Act of 2010 (Public Contract Code sections 2200 through 2208 are “the Act”), vendors are ineligible to bid on, submit a proposal for, enter into, or renew any contract with the state for goods or services of one million dollars ($1,000,000) or more if the vendor engages in investment activities in Iran, as defined in the Act. Prior to submitting a bid or proposal and prior to executing any state contract or renewal for goods or services of one million dollars ($1,000,000) or more, a vendor must complete and return the attached IRAN Contract Act Certification form with their bid response certifying that it is not on the list of ineligible vendors prohibited from doing business with the State of California.

Bidders are required to submit the Iran Contracting Act Certification (http://www.documents.dgs.ca.gov/dgs/FMC/GS/PD/PD_3.pdf) with their proposal. Failure to submit this form with the proposal will result in the proposal being considered non-responsive.

3.2.11 Insurance Requirements (M)
The Contractor must maintain in force applicable insurance in accordance with the Non-IT General Provisions (rev 11/19/2021), Section 21 entitled “Insurance.” Contractor shall furnish Department of General Services Fleet Vehicles
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This document is not required to be submitted with final proposal December 22, 2021 32 an insurance certificate evidencing required insurance coverage acceptable to the State within five (5) days of request.

3.2.12 Federal Debarment, Suspension, Ineligibility, and Voluntary Exclusion (M) Expenditures from this contract may involve Federal funds. The Federal Department of Labor requires all State agencies which are expending Federal funds to have in the contract file, a certification by the Contractor that they have not been debarred nor suspended from doing business with the Federal government. Bidders must submit the Federal Debarment Certification form (http://www.documents.dgs.ca.gov/dgs/FMC/GS/PD/PD_2.pdf) with the bid response or within five (5) working days of request from the State. Failure to submit this form will result in the bid being considered non-responsive.

3.2.13 Declaration Forms (M)
All Bidders must complete the Bidder Declaration Form (GSPD-05-105) (http://www.documents.dgs.ca.gov/dgs/fmc/gs/pd/gspd05-105.pdf) and include it with the bid response. When completing the declaration, Bidders must identify all subcontractors proposed for participation in the contract. Bidders awarded a contract are contractually obligated to use the subcontractors for the corresponding work identified unless the State agrees to a substitution and it is incorporated by amendment to the contract.

Bidders and/or subcontractors who have been certified by California as a DVBE must also submit a completed Disabled Veteran Business Enterprise Declaration Form DGS PD 843 (http://www.documents.dgs.ca.gov/dgs/fmc/gs/pd/pd_843.pdf). All disabled veteran owners and disabled veteran managers of the DVBE(s) must sign the form. The completed form should be included with the bid response.

3.2.14 Socioeconomic Programs
This solicitation may contain the following socioeconomic requirements and/or optional Bidder preferences and incentives:

A. Disabled Veteran Business Enterprise (DVBE) Program Requirements and DVBE Incentive
B. Small Business Preference
C. Small Business Nonprofit Veteran Services Agencies (SB/NVSA) D. Non-Small Business Subcontractor Preference
E. Target Area Contract Preference Act (TACPA) Preference All certified firms must perform a “commercially useful function” in the performance of the contract as defined in Government Code (GC) section 14837(d)(4).

A. DVBE Program Requirements and DVBE Incentive:

For purposes of this solicitation the DVBE participation requirement has been waived.

This solicitation provides an incentive for DVBE participation. The California DVBE Bid Incentive Instructions (https://www.dgs.ca.gov/-
/media/10D6B9D24A5E4D0CB6DB27FCA1572CC2.ashx) includes information about the DVBE incentive.

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This document is not required to be submitted with final proposal December 22, 2021 33 B. Small Business Preference
A 5 percent bid preference is available to Bidders certified as a small business in accordance with GC 14835 et seq. If applicable, Bidders must claim this preference on Exhibit 3, Narrative Response.

Bidders claiming the small business preference must be certified by California as a small business. Completed certification applications and required support documents must be submitted to the Office of Small Business and DVBE Services (OSDS) no later than 5:00 p.m. PT on the bid due date, and the OSDS must be able to approve the application as submitted.

The Small Business regulations concerning the application and calculation of the small business preference, small business certification, responsibilities of small business, department certification, and appeals can be viewed in the California Code of Regulations (Title 2, Division 2, Chapter 3, Subchapter 8, Section 1896 et seq.) (https://govt.westlaw.com/calregs/Browse/Home/California/CaliforniaCodeofRegulations? guid=IABE101D0D49111DEBC02831C6D6C108E&originationContext=documenttoc&tra nsitionType=Default&contextData=(sc.Default)).

C. Small Business Nonprofit Veteran Services Agencies (SB/NVSA) SB/NVSA prime Bidders meeting requirements specified in the Military and Veterans Code (MVC) section 999.50 et seq. and obtaining a California certification as a small business are eligible for the 5 percent small business preference. If applicable, claim the preference on Exhibit 3, Narrative Response. SB/NVSAs claiming the small business preference must possess certification by California prior to the day and time bids are due. Questions regarding certification should be directed to the OSDS at (916)375- 4940.

D. Non-Small Business Subcontractor Preference
A 5 percent bid preference is available to a non-small business claiming 25 percent California Certified small business subcontractor participation. If applicable, claim the preference on Exhibit 3, Narrative Response.

E. Target Area Contract Preference Act (TACPA) Preference This solicitation provides for the optional TACPA preference. Bidders are not required to apply for this preference. Denial of the TACPA preference request is not a basis for rejection of the bid.

Bidders desiring to claim the TACPA preference are encouraged to carefully review the TACPA forms, requirements, and submittal instructions
(https://www.dgs.ca.gov/PD/About/Page-Content/PD-Branch-Intro-Accordion-List/Policy- Training-and-Customer-Service/Dispute-Resolution-Unit). Bidders must complete and submit all applicable preference program forms to be considered for a preference.

The State as part of its evaluation process reserves the right to verify, validate, and clarify all information contained in the bid. This may include, but is not limited to, information from Bidders, manufacturers, subcontractors and any other sources available Department of General Services Fleet Vehicles
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This document is not required to be submitted with final proposal December 22, 2021 34 at the time of bid evaluation. Bidder refusal to agree to and/or comply with these terms, or failure to provide additional supporting information at the State’s request may result in the denial of the preferences requested.

Contracts awarded with the applied preference will be monitored throughout the life of the contract for compliance with statutory, regulatory, and contractual requirements. The State will take appropriate corrective action and apply sanctions as necessary to enforce the preference program.

Any questions regarding the TACPA preference should be directed to [email protected].

3.2.15 Commercially Useful Function (CUF) (M)
Suppliers, whether the Bidder or a subcontractor, who have a California certification for one (1) or more of the socio-economic programs (i.e., DVBE or small business), must perform a commercially useful function in the resulting contract. CUF is defined in the Military and Veterans Code Section 999(b)(5)(B) for DVBE and in the Government Code Section 14837(d)(4)(A) for small business as consisting of all of the following:

• responsibility for the execution of a distinct element of the work • actually performing, managing, or supervising the work • performing work that is normal for its business services and functions • not further subcontracting work that is greater than that expected by normal industry standards
• responsible, with respect to any products, invent ories, materials, and supplies required for the contract, for negotiating price, determining quality and quantity, ordering, installing (if applicable), and making payment

A Contractor, subcontractor, or supplier is not considered to perform a CUF if their role is limited to that of an extra participant through which funds are passed in order to obtain the appearance of participation.

At the State’s option, Bidders may be required to submit additional written clarifying information regarding CUF. Failure to submit the requested written information, as specified, may be grounds for rejection of the proposal.

3.2.16 Subcontractor CUF Requirements (NM)
Only the Subcontractor Tasks outlined in the table below will be considered distinct elements of the work and no more than the corresponding percentages may be claimed for these tasks for the purpose of applying a preference or incentive. Percentages may be lower on individual purchase orders. Should tasks overlap between subcontractors, the maximum percentage must be divided between the subcontractors so as not to be exceeded.

Subcontractor Tasks RFP Reference
Sections
Contract
Percentage
Maximum
Website Development and Maintenance 3.3.9 1%
Ordering Management/Customer Support 3.3.14 2%
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Sections
Contract
Percentage
Maximum
Delivery 3.3.19 1%
Contract Reporting 3.3.32 1%

3.2.17 SB/DVBE Participation Commitment Requirement (M) Within six (6) months of contract award, the Contractor shall meet or exceed their SB and/or DVBE commitment level on a contract-to-date basis. The State reserves the right to audit records (e.g., cancelled checks, work logs, etc.) to verify the SB/DBVE subcontractors are actually performing the work committed to and being paid accordingly, as reported in accordance with Section 3.3.34, Small Business/Disabled Veteran Business Enterprise Participation Report.

The corresponding percent of bid price identified on the Bidder Declaration, represents the percentage of total contract dollars to be paid to the subcontractor. Example:
• Bidder commits to 3 percent DVBE subcontractor participation on a contract • Total spend for the contract is $1,000,000.00.
• Contractor shall pay subcontractor a minimum of $30,000.00 for work performed under the contract.

3.2.18 Subcontractors (M)
If a Bidder proposes the use of a subcontractor for a portion of the contract, the Bidder agrees that all requirements will be adhered to and that requirements will apply to subcontractors even if subcontractor concurrence is not specifically defined. All subcontractors must comply fully with the administrative and technical requirements that are applicable with the portion of the work being delegated to the subcontractor.

Bidders awarded a contract are contractually obligated to use the proposed subcontractors for the corresponding work identified unless the State agrees to a substitution and it is incorporated by amendment to the contract. The Contractor must have written agreement from the State prior to replacement or substitution of any subcontractor.

3.2.18.1 Notice of Subcontractors (M)
Upon award to a Contractor, notice shall be given by the State to the subcontractors listed in the Bidder Declaration Form of their participation in the contract. Notification to the subcontractor by the prime Contractor is encouraged immediately after award of an RFP.

3.2.19 Distribution Plan (M)
Bidders shall describe in detail their Distribution Plan on Exhibit 3, Narrative Response. The Distribution Plan should be the Bidder’s written plan for distribution of the products. The plan must clearly show distribution from the manufacturer to the end user, including all points in between specific to this resulting contract only, and the role that the bidder, as the Contractor of record, will play in the distribution.

This plan should clearly identify all parties, including any subcontractor, DVBE and/or small business participants involved in the execution of this contract and their responsibilities. Work Department of General Services Fleet Vehicles
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This document is not required to be submitted with final proposal December 22, 2021 36 performed by a Bidder or a subcontractor, who is a California certified small business and/or DVBE, must perform a Commercially Useful Function (CUF) in accordance with Section

3.2.15, Commercially Useful Function.

The Contractor shall advise the State Contract Administrator by written notification of any changes in the distribution plan made during the term of the contract and any extensions.

3.3 Contract Requirements
This section contains the mandatory contract requirements that will apply to the contract(s) resulting from this RFP. The prime Contractor shall be responsible for successful performance of the resulting contract(s). The prime Contractor shall also be responsible for successful performance of any and all of their subcontractors.

Furthermore, the State will consider the prime Contractor to be the sole point of contact with regard to contractual matters, payments, and warranty issues for the term of the contract and any extensions.

All State policies, guidelines, and requirements apply to subcontractors. The prime Contractor and subcontractors shall not in any way represent themselves in the name of the State of California without prior written approval.

3.3.1 Confidentiality (M)
The Contractor, with access to confidential State information in the course of performing under the contract, will be required to exercise security precautions for such data that is made available and must accept full legal responsibility for the protection of this confidential information.

Under no circumstances shall the Bidder use or publish, sell, or otherwise disclose to any third party the contents of any records or data, or reports derived from data, without the authorization and written consent of the State.

3.3.2 Contract Terms and Conditions (M)
By signing the Agreement Cover Letter and submitting a proposal, Bidder is agreeing to accept all of the following terms and conditions without addition or modification:

• General Provisions (Non-IT Commodities) revised 11/19/2021 (https://www.dgs.ca.gov/- /media/199A6A32E4DE4BECAFF4EFA7194350CD.ashx)

Bidder also agrees to comply with all applicable statues, rules, regulations and orders of the United States and the State of California which include, but are not limited to:

• Non-Discrimination Toward WTO GPA Signatories (https://www.wto.org/index.htm) • Plastic Trash Bag Certification Violations (Public Resources Code Section 42290, et seq.) • Air or Water Pollution Violations (Government Code Section 4477) • Fair Employment and Housing Commission Regulations (Government Code Section 12990)
• Unfair Practices Act and Other Laws (Business and Professions Code Section 17000 et seq.)
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This document is not required to be submitted with final proposal December 22, 2021 37 3.3.3 Contract Implementation Period (M)
Within fifteen (15) calendar days after Notice of Intent to Award, a contract kick-off meeting will be scheduled between the State Contract Administrator and Contractor.

At the contract kick-off meeting, the Contractor shall provide the following:

• Contractor Contract Manager Information (Section 3.3.5) • Customer Service contact information and physical location (Section 3.3.6) • Plan for maintaining SB/DVBE subcontractor commitments • Completed PCRC Workbook information (if not submitted in proposal) (Section

3.1.5)
• Payee Data Record (Section 3.2.5)
• Copy of Seller Permit (Section 3.2.4)
• Preliminary sample of a pre-order quote (Section 3.3.10)

Contract award may be contingent on the completion of the items listed above. If a Contract Website/Electronic Quoting System is offered, Contractor shall provide the State Contract Administrator the final website for approval within thirty (30) calendar days after contract award.

3.3.4 State Contract Administrator (M)
The State Contract Administrator will be the contact person throughout the life of the contract, unless modified by contract supplement. Any modifications to the requirements contained in the contract may only be authorized by the State Contract Administrator or his/her designee through contract supplement.

3.3.5 Contractor Contract Manager (M)
The Contractor will assign a Contract Manager for contract management purposes.

The Contract Manager will be the contact person throughout the life of the contract, unless modified by contract supplement. Contractor must immediately notify the State Contract Administrator of changes to the Contract Manager. The Contract Manager must be authorized to make decisions on behalf of the Contractor.

The Contract Manager is to be identified during the contract implementation period in accordance with Section 3.3.3, Contract Implementation Period.

3.3.6 Customer Service (M)
The Contractor will have a customer service unit that supports this contract. The customer service unit shall provide office and personnel resources for responding to inquiries, including telephone and email coverage weekdays during the hours of 8:00 a.m. - 5:00 p.m., PT. The customer service unit shall respond to all inquiries within 24 hours.

The customer service unit shall be staffed with individuals that:

• Are trained in the requirements of this contract
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Prior to contract award, Contractor shall provide customer service information during the contract implementation period in accordance with Section 3.3.3, Contract Implementation Period.

3.3.7 Problem Resolution (M)
The Contractor shall promptly notify the State Contract Administrator in writing of any unresolved issues or problems that have been outstanding for more than three (3) business days. The State Contract Administrator shall notify the Contractor of the same.

3.3.8 Promotional Materials (M)
All promotional materials or press releases referencing the contract shall be submitted to the State Contract Administrator for review and DGS approval prior to release.

3.3.9 Contract Website/Electronic Quoting System (NM)
An Electronic Quoting System will allow ordering agencies to generate and print a quote from the Contractor’s contract website. If offered, the system shall have the capabilities of providing an itemized quote as described in Section 3.3.10, Pre-Order Quote Requests. All prices quoted through the Electronic Quoting System shall be in accordance with the established Statewide contract prices.

An Electronic Quoting System is a non-mandatory requirement. Bidder’s willing to meet this requirement shall describe their capabilities in providing this system in Exhibit 3, Narrative Response. The State will review and determine acceptability of the Electronic Quoting System functions.

3.3.9.1 Contractor Website Maintenance (M)
The website shall be updated upon permanent change of any contract items or pricing. All changes to the website must be submitted in writing to the State for review and approval. The website must include any changes to vehicle models per Section 3.1.3, Product Substitutions/Discontinued Items.

3.3.10 Pre-Order Quote Requests (M)
Upon request, Contractor shall provide an itemized quote to ordering agencies that contain, at minimum, the following information:

• Contractor letterhead
• Quote “prepared by” name and contact information
• Quote number
• Date of quote
• Ordering agency name
• Ordering agency contact person
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This document is not required to be submitted with final proposal December 22, 2021 39 • Contract number
• Contract line item number
• Quantity
• Description of item
• Manufacturer’s part number/SKU
• Contract unit price
• Vehicle options price (dealer cost plus up to 10%)
• Extended price (quantity x contract Price)
• Subtotals of taxable and non-taxable items
• Rate and calculated tax (based on Bill To address)
• Applicable fees (e.g., tire fees)
• Grand total

Quotes shall be generated and provided manually by the Contractor or using an approved Electronic Quoting System, if offered, per Section 3.3.9, Contract Website/Electronic Quoting System. Prior to contract award, Contractor shall provide a preliminary sample of a pre-order quote during the contract implementation period as identified in Section 3.3.3, Contract Implementation Period.

3.3.11 Order Acceptance (M)
The Contractor shall accept orders from any State department or local governmental agency.

The Contractor shall not accept purchase documents for this contract that:

• Are incomplete
• Contain non-contract items or items outside the scope of the contract • Contain non-contract terms and conditions

The Contractor must not refuse to accept orders from any State department or local governmental agency for any other reason without written authorization from the State Contract Administrator.

3.3.12 Purchase Execution (M)
State departments will submit orders directly to the Contractor via one of the ordering methods in accordance with Section 3.3.14, Ordering Methods.

Orders will be submitted using a Purchasing Authority Purchase Order (Std. 65) or using the Fi$Cal Purchase Order process.

Local governmental agencies may submit orders on their own purchase document directly to the Contractor via one of the ordering methods in accordance with Section

3.3.14, Ordering Methods.

3.3.13 Minimum Order (M)
The minimum order is one (1) vehicle.

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This document is not required to be submitted with final proposal December 22, 2021 40 3.3.14 Ordering Methods (M)
The Contractor shall accept orders through the following methods:

• Facsimile – A facsimile number to be used by ordering agencies for placing orders is to be in place before the commencement of this contract. Facsimile orders must be accepted between the hours of 8:00 AM and 5:00 PM (PT), Monday through Friday.
• Mail – Contractor must have the capability to receive orders by mail in place before the commencement of this contract.
• Email – An email address to be used by ordering agencies for placing orders is to be in place before the commencement of this contract.

Prior to contract award, Contractor shall provide ordering information during the contract implementation period in accordance with Section 3.3.3, Contract Implementation Period.

3.3.15 Order Acknowledgement (M)
The Contractor must provide the ordering agencies with an order receipt acknowledgment via e-mail/facsimile within ten (10) calendar days after receipt of an order. The acknowledgement will include:

• Ordering Agency Name
• Agency Order Number (Purchase Order Number)
• Description of Goods
• Vehicle Model Year
• Total Cost
• Date order is placed with manufacturer
• Anticipated Delivery Date
• Delayed Production Notification* (if applicable)
• Discontinued Vehicle Notification (if applicable)

3.3.16 Discontinued Vehicle Remedy (M)
Upon receipt of order acknowledgment identifying discontinued items, the ordering agencies shall have the following options:

• Amend purchase document to reflect State-approved substitute item (in accordance with Section 3.1.3, Product Substitutions/Discontinued Items) • Cancel the item from the order

Under no circumstance is the Contractor permitted to make substitutions with non- contract items or unauthorized products without approval from the State Contract Administrator.

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This document is not required to be submitted with final proposal December 22, 2021 41 3.3.17 Manufacturer Order Cut-Off
In the event a current model year vehicle does not immediately roll over to the next model year after an order cut-off date, the Contractor shall notify the State Contract Administrator as soon as that information becomes available. The Contractor shall provide an estimate of when orders for the next model year vehicle will be accepted.

3.3.18 Free on Board (F.O.B) Destination (M)
Dealers shall deliver vehicles to State or local agencies located in Sacramento County at no additional cost for delivery. If the Purchase Order indicates delivery outside Sacramento County, the dealer and agency may negotiate delivery costs. If delivery is subject to an additional delivery charge, it shall be shown as a separate item on the purchase order and invoice.

State departments requesting delivery outside of Sacramento County must contact the Transportation Management Unit for freight rate comparisons to confirm appropriate pricing if the dealer is delivering the vehicle.

Responsibility and liability for loss or damage for all orders shall remain with the Contractor until final inspection and acceptance, when all responsibility shall pass to the ordering organization, except the responsibility for latent defects, fraud, and the warranty obligations.

3.3.19 Delivery Locations (M)
Deliveries are to be made statewide from the factory to the Contractor’s place of business or a designated delivery location closest to the ordering agency. A designated or “courtesy” delivery location shall have the facilities to accommodate a pre-delivery service and inspection.

Ordering agencies have the option to receive vehicles at the Contractor’s designated business location or have it delivered to the location specified on the individual order.

Appropriate delivery instructions shall be provided on the Purchase Order. Contractor shall contact the ordering agency if Purchase Order is submitted without specific delivery instructions.

Caravan or drive-away method of delivery from the factory to a Contractor’s designated business site is not acceptable unless agreed upon by the ordering agency.

Unless pre-arranged between the dealer and the ordering agency, vehicles delivered with more than 50 miles on the odometer may be charged fifty (50) cents per mile in excess of 50 miles. This charge may be reflected on the invoice as a deduction from the order price. Vehicles with more than five hundred (500) miles on the odometer may not be accepted.

**Cab and Chassis trucks may require driving from an out-of-state factory and may exceed the five hundred (500) mile or less expectation. The Contractor shall notify the ordering Department at the time of purchase order execution.

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This document is not required to be submitted with final proposal December 22, 2021 42 When feasible, Contractor is requested to make deliveries in metropolitan areas during off-peak hours. Off-peak hours are 10:00AM to 4:00PM local time.

Drop ship deliveries shall not be made without prior State inspection.

All vehicles shall be delivered with no less than five (5) gallons of fuel in the tank.

3.3.20 Delivery Schedules (M)
Delivery of vehicles shall be completed within one-hundred and fifty (150) calendar days after receipt of an order unless there is a delay in production/order acceptance from the manufacturer when changing from one model year to the next. Contractor shall notify the ordering agency of such delay per Section 3.3.15, Order Acknowledgement.

Orders requiring customized work by a 3rd party supplier may exceed the delivery period requirement. Contractor shall notify ordering agency of extended delivery period per Section 3.3.15, Order Acknowledgement.

3.3.21 Security Requirements for Deliveries (M)
Deliveries may be made to locations inside secure grounds that require prior clearances or special entry procedures to be followed for delivery drivers.

Security procedures may vary from facility to facility. The Contractor will be responsible for contacting the secure location for security procedures, hours of operation for deliveries and service, dress code, and other rules of delivery.

Deliveries that are delayed due to drivers not being cleared to enter secure grounds may be cause for contract default.

3.3.22 Pre-Delivery Checklist (M)
Prior to delivery, each vehicle shall be completely inspected, serviced, and detailed by the delivering dealer and/or the manufacturer’s pre-delivery service center. A copy of the pre-delivery checklist shall be completed for each vehicle, signed by a representative of the organization performing the inspection/service, and delivered with the vehicle.

3.3.23 Documents (M)
The following documents shall be delivered to the receiving agency with the vehicle:
• Completed and signed pre-delivery service checklist, including the order number and Vehicle Identification Number (VIN)
• “Line Set Tickets” or “Window (Monroney) Sticker” showing all options installed • One (1) copy of the warranty, including applicable certificates, cards, etc. • One (1) copy of the owner’s manual

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Inspection and acceptance shall be in accordance with the General Provisions, paragraph 16 titled Inspection, Acceptance and Rejection (Section 3.3.2, Contract Terms and Conditions – General Provisions (GSPD-401 Non-IT Commodities) revised 11/19/2021.

3.3.25 Receiving Inspection
Vehicles ordered for State use will be inspected by a State inspector at the dealer’s place of business or designated delivery location per Section 3.3.19, Delivery Locations.

Inspection will commence within five (5) working days of notification that a vehicle is ready for inspection. Inspection will include:

• Specification Compliance
• Workmanship
• Appearance
• Proper Operation of all Equipment and Systems
• Presence of all Applicable Documents

In the event deficiencies are detected, the vehicle will be rejected and the delivering dealer will make the necessary repairs, adjustments, or replacements. Payment and/or the commencement of a discount period (if applicable) will not begin until the defects are corrected and the vehicle is re-inspected and accepted.

Completion of inspection or acceptance by the State inspector shall in no way release the dealer from satisfying the requirements of the contracts, specifications, and warranty. Specification requirement deviations detected by the owning department shall be corrected by the dealer in an expeditious manner at no expense to the owning department.

3.3.26 In-Service Notification (M)
Vehicles not placed in service immediately upon receipt shall be warranted from the date the unit is placed in service. The receiving department shall notify the dealer in writing of the actual “In-Service” date.

3.3.27 State Notification (M)
The dealer shall notify the State Contract Administrator in writing of any strike, plant shutdown, etc., that may result in eventual delivery delays.

3.3.28 Product Recall Procedures (M)
The Contractor shall provide recall notification in writing to each applicable ordering agency through the most expedient method possible. The notices, at a minimum, shall include a complete product description and/or identification, and complete instructions on recall procedures.

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Invoices shall be submitted to the ordering agencies within seven (7) calendar days from date of delivery.

Ordering agencies may require separate invoicing, as specified by each ordering agency.

3.3.30 Payment (M)
State departments and local government agencies may pay by check or electronic funds transfer. Payments are to be made in accordance with paragraph 30 of the State’s General Provisions (Section 30, General Provisions – Non-IT Commodities, Rev. 11/19/2021.

3.3.30.1 State Financial Marketplace
The State reserves the right to select the form of payment for all procurements, be it either an outright purchase with payment rendered directly by the State, or a financing (using GS $Mart) or operating lease (using Lease $Mart) via the State Financial Marketplace (GS $Mart and/or Lease $Mart). If payment is via the financial marketplace, the Contractor will invoice the State and the State will approve the invoice and the selected Lender/Lessor will pay the supplier on behalf of the State for all product listed on the State's procurement document.

3.3.31 Restocking Fees
The Contractor may impose a restocking fee to the ordering agency on any order cancelled after the order has been placed with the manufacturer. The Contractor shall notify the ordering agency of the order placement per Section 3.3.15, Order Acknowledgment.

Re-stocking fees can be no greater than ten percent (10%) of the value of the vehicle being restocked.

3.3.32 Reporting (M)
During the contract period, Contractor is required to submit the reports outlined in this section on a monthly basis. Reports shall contain at a minimum, the data elements identified in the State’s report templates as stated in Section 3.3.32, Reporting, and will be provided to the Contractor(s) upon award.

Reports shall be provided to the State Contract Administrator, in Excel format only via email or U.S. Mail on a CD-ROM, by the 15th day following the ending of the reporting period (previous calendar month).

Reports are required every month, including months of no new activity.

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The Contract Usage Report shall detail all invoiced purchases against the contract by both State and local governmental agencies during the specified reporting period.

The state-provided report will contain the following elements:

• Supplier Contract Usage
ID
• Ordering Agency Name
• State or Local Agency
Identifier
• Purchasing Authority
Number (for State
Departments)
• Agency Billing Code
• Purchase Order Number
• Purchase Order Date
• Delivery Date
• Contract Line Item
Number (CLIN)
• UNSPSC Code (Version
10)
• Manufacturer Part Number
(OEM #)
• Manufacturer (OEM)
• SKU #/ID #
• Item Description
• Unit of Measure
• Quantity in Unit of Measure
• EPP (Y/N)
• Quantity
• List Price/MSRP
• Index Date/Catalog Version
• Contract Unit Price
• Contract Discount
• Extended Contract Price Paid
• Core/Non-Core
• Group ID/Segment ID

3.3.32.2 Local Business Activity Report (M)
The Local Business Activity Report shall detail all local governmental agencies invoiced purchases against the contract during the specified reporting period. In addition, a Local Governmental Agencies Incentive Fee is due to DGS-PD in accordance with Section 3.3.32.3, Local Governmental Agencies Incentive Fee. The Local Business Activity Report is separate from Section 3.3.32, Reporting.

The state-provided report will contain the following elements:

• Total Local Usage Purchase Order Date
• Total Purchase Amount (excluding taxes)
• Agency Contact Name
• Agency Telephone Number
• Agency Address
• Total Incentive Fee
• Column Name
• Supplier ID
• Local Governmental Agency Name
• Purchase Order Number

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This document is not required to be submitted with final proposal December 22, 2021 46 3.3.32.3 Local Governmental Agencies Incentive Fee (M) For all local government agency transactions invoiced against the contract resulting from this solicitation, the Contractor will be required to remit the DGS-PD an Incentive Fee of an amount equal to 1.25 percent of the total purchase order amount excluding taxes and freight.

Local government agencies include cities, counties, and special districts empowered to expend public funds (PCC section 10298). Local government agencies also include government entities in other states, as well as California non-executive branch departments including the University of California and California State University.

This Incentive Fee shall not be included in the agency’s purchase price, nor invoiced or charged to the ordering agency. All prices quoted to local governmental agency customers shall reflect State contract pricing, including any and all applicable discounts, and shall include no other add-on fees. Payment by the Contractor shall be made monthly to DGS-PD irrespective of reimbursement by each ordering agency.

Contractor shall submit a payment to the State of California, Department of General Services, for an amount equal to 1.25 percent of the total local government agency sales for the monthly reporting period less freight, taxes, returned products and credits. (Example, if the net local governmental agency sales for a month totals $100,000.00, the incentive fee due to DGS-PD would be $1,250.00.)

Failure to submit correct reports and payments on a timely basis shall constitute grounds for default of this contract. Reports and payments are due for the reporting period by the 15th day of the next month in a format to be prescribed by the DGS-PD. (Note: If the due date is on a Saturday or Sunday, the due date will be the Monday following.)

Payment may be made in the form of an electronic payment using PD EPAY or by submitting a check payable to the State of California, Department of General Services. Along with each payment, a Contract Usage Report, filtered in Excel to include only local government agency sales, shall be submitted to the State Contract Administrator. The Contract Usage Report requirements are specified in Section 3.3.32.2, Local Business Activity Report.

To submit Incentive Fees through PD EPAY, users must register on the DGS-PD LPA Payment Portal (https://www.dgs.ca.gov/PD/Services/Page- Content/Procurement-Division-Services-List-Folder/Access-LPA-Payment- Portal).

Incentive Fee payments made by check shall be submitted to the following address:

Department of General Services Fleet Vehicles
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This document is not required to be submitted with final proposal December 22, 2021 47 Department of General Services
Procurement Division
Contracts Management Unit
Attn: Eugene Shemereko
707 Third Street, 2nd Floor
West Sacramento, CA 95605

If a Contractor holds multiple contracts, the Contractor may submit one (1) check per month covering the DGS-PD incentive fee for the total of all local governmental agency purchases. In this case, a separate report is still required for each contract and a list of the total local governmental agency sales for each contract must be included with the check.

3.3.32.4 Small Business (SB)/ Disabled Veteran Business Enterprise (DVBE) Participation Report (M)
The SB/DVBE Participation Report shall detail all payments to Small Business (SB) and/or Disabled Veteran Business Enterprise (DVBE) subcontractors during the specified reporting period.

Upon award, the State will provide the Contractor with a report template containing the following elements:

• Monthly Sales Total
• Monthly Participation total Identify Subcontractor as SB/MB/DVBE/NA • Work performed or Product Provided
• SB Participation Amount
• DVBE Participation Amount
• Participation Payments to Subcontractors
• Payment Issued Date
• Ordering Agency Name
• Purchase Order Number
• Purchase Order Date
• Purchase Order total
• Subcontractor Name
• Subcontractor SB/DVBE Certification #Check number
• Payment Amount
• Monthly Participation

3.3.32.5 Aging Debt Report (M)
The Aging Debt Report must contain the outstanding invoices by State Department for the specified reporting period.

Upon award, the State will provide the Contractor with a report template containing the following elements:

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This document is not required to be submitted with final proposal December 22, 2021 48 • Department Name
• Total Current Debt
• Status of Debt:
• Within Terms
• Over Terms and Within 45 days
• 46-60 Days
• 61-90 Days
• 91-120 Days
• Over 120 Days

3.3.32.6 Ad Hoc Reporting (M)
The Contractor shall have the ability to provide ad hoc reporting capabilities at no cost to the State. The Contractor shall permit and provide access to all data that pertains to any procurement action taken by an ordering agency or the State as a whole. The State or ordering agency may make copies of procurement data in any form and the use of such data shall not be restricted.

Dependent on future reporting requirements, the State may ask that certain reports become standard and delivered to the State on a monthly or quarterly basis.

The State reserves the right to request any additional data elements, as deemed necessary, to the reports listed in this section.

3.3.33 Contract Termination/Expiration Transition Plan (M) The Contractor must agree to work with the State Contract Administrator to close out the contract. The Contractor will ensure that an efficient and effective transition takes place, including website closeout in accordance with Section 3.3.38, System Termination.

3.3.34 System Termination (M)
Upon termination or expiration of the contract awarded from this RFP the following will occur:

• All on-line offering systems and Electronic Catalog functions supported and/or available as part of the contract will cease and be removed from public viewing access without redirecting to another website.
• Customer data/user accounts acquired during the term of the contract shall be destroyed or returned to the State at the request of the State Contract Administrator. • No references to the statewide contract shall be made after contract end on the Contractor’s commercial website without permission by the State Contract Administrator. • Hard copy catalogs and promotional literature shall be destroyed or returned to the State at the end of the contract term upon the request of the State’s Contract Administrator. • All invoicing disputes and/or order tracking will be conducted through the Contractor’s Customer Service Unit via telephone or email.

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This document is not required to be submitted with final proposal December 22, 2021 49 4. Section 4 - Cost
Cost evaluation will be based on the highest points earned as calculated according to the methodology outlined in Section 6, Evaluation.

The State’s intent is to structure the pricing format in order to facilitate a straightforward comparison among all Bidders and foster competition to obtain the best market pricing. Consequently, the State requires that each Bidder’s proposal be in the format outlined in this section. Therefore, Bidders are advised that failure to comply with the instructions listed in this section, such as submission of incomplete offers or use of alternative pricing structures or different formats than the one requested, may result in the rejection of their proposals for non-responsiveness.

It is imperative that no cost information be included in the body of the proposal. Cost information shall only be submitted in the Final Proposal, Volume 2 in accordance with Section 5, Proposal Format.

4.1 Cost Information Guidelines
Exhibit 1, Cost Workbook, contains the cost worksheet that the Bidders shall use to enter cost information. The following worksheets must be completed for each category/line item the Bidder is proposing:

• Category 1: Cars
• Category 2: Trucks
• Category 3: Vans & SUVs

4.1.1 Prompt Payment Cash Discount
Bidders may offer any Prompt Payment Cash Discount up to $500 per vehicle for payment within the proposed number of days on Exhibit 1, Cost Workbook. Proposed payment period of less than twenty (20) days will not be considered.

For this proposal, the cash discount payment period shall begin only after the vehicle has been delivered, inspected, and accepted by the receiving agency, or from the date a correct invoice is received in the office specified on the Purchase Order, whichever is later. Payment is deemed to be made, for the purpose of earning the discount, one (1) working day after the date of the State warrant or check.

Any Prompt Payment Cash Discount proposed will be deducted from the Vehicle Contract Price for evaluation purposes only and will not change the actual Vehicle Contract Price.

4.1.2 Quantities
The quantities shown in Exhibit 1, Cost Workbook, are representative and used for evaluation purposes only. Actual purchases may vary from this pattern. The State will not guarantee that these quantities will be purchased. Consequently, there is no guaranteed dollar value for these contracts. The State will not be obligated to purchase Contractor’s excess inventory if actual purchases vary from the anticipated purchasing pattern. The State reserves the right to order more or less of any line item in the RFP.

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This document is not required to be submitted with final proposal December 22, 2021 50 4.1.3 Required Information
Exhibit 1, Cost Workbook must be filled out completely for each line item that is bid or the proposal may be rejected. Yellow cells are mandatory and must be completed in each worksheet. Modifying any other cell in any worksheet may disqualify the Bidder.

4.1.4 Pricing/Discount Format
All dollar figures must be entered to no more than two (2) decimal places (e.g., $150.75). All percentages shall auto populate to be whole numbers (e.g., 75 percent).

4.1.5 Sales Tax
Sales tax is not to be included in the pricing on Exhibit 1, Cost Workbook. If awarded the contract, sales tax should be added at time of invoicing. The sales tax rate applied should be based on the rate at the “Bill To” address on the Purchase Order.

4.2 Cost Workbook Instructions

4.2.1 Download and Save
• Download Exhibit 1, Cost Workbook, from the Cal eProcure (https://www.caleprocure.ca.gov/pages/Events-BS3/event-search.aspx), California State Contracts Register.
• Rename the file such that the Bidder is apparent and reference “cost”. Please limit the naming convention to no more than twenty-five (25) characters. • After finalizing the Cost Workbook submit as specified in Section 5, Proposal Format.

4.2.2 Cost Workbook Completion
Exhibit 1, Cost Workbook, consists of a worksheet for each category (i.e., Cars, Trucks, and Vans & SUVs). Bidders are not required to bid on all line items.

Bidders shall input the following for each worksheet (in yellow cells provided):

• Cash Discount for Payment Within: The discount offered for payment within “x” amount of days (must meet requirements outlined in Section 4.1.2, Prompt Payment Cash Discount)
• Bidder: The Bidder’s name
• Make: The vehicle Make
• Model: The vehicle Model
• Model Year: The vehicle Model Year
• Supplier Stock Keeping Unit Number (SKU#): The unique supplier part number or SKU of the offered product if different than manufacturer part number. (Use manufacturer part number if the same)
• Manufacturer Part Number: The manufacturer’s part number for each offered product • Maintenance Plan List Price (MSRP): Bidder’s independently verifiable public price available to the general public in US $ (i.e. catalog price). Any prices submitted for items shall contain no alterations whatsoever from those which are commercially offered by the manufacturer. Federal GSA prices shall not be accepted as MSRPs Department of General Services Fleet Vehicles
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This document is not required to be submitted with final proposal December 22, 2021 51 • Maintenance Plan Contract Unit Price: The net price that bidder is offering to the State for the offered product. (This price should include price reductions from bidder’s List Price)
• Vehicle List Price (MSRP): Bidder’s independently verifiable public price available to the general public in US $ (i.e. catalog price). Any prices submitted for items shall contain no alterations whatsoever from those which are commercially offered by the manufacturer.
• Vehicle Contract Unit Price: The net price that bidder is offering to the State for the offered product. (This price should include price reductions from bidder’s List Price) • Additional Options (Cost Plus) Contract Percent Charge: The percentage to be charged above cost for additional options

4.3 Cost Submittal
Final pricing will be submitted as a separate attachment as specified in Section 5, Proposal Format.

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This document is not required to be submitted with final proposal December 22, 2021 52 5. Section 5 – Proposal Format
These instructions describe the mandatory proposal format and the approach for the development and presentation of proposal data. Format instructions must be adhered to, all requirements and questions in the RFP must be responded to, and all requested data must be supplied. Each Bidder is responsible for providing sufficient information and documentation for their RFP response to be thoroughly evaluated. Failure to do so may result in rejection of the proposal.

5.1 Proposal Delivery
Final proposals shall be submitted by the date and time specified in Exhibit 2, Key Action Dates.

5.2 Draft Proposal Format
Draft Proposals must be delivered by email and received by the date and time specified in Exhibit 2, Key Action Dates. Draft Proposals must be submitted as follows.

• Proposals shall be sent to [email protected].
• Proposals shall not be sent to any other mailbox.
• Only proposal submissions shall be sent to this mailbox. • Emailed proposals should clearly identify in the Subject Line “Proposal Response for Event ID # 0000020793.”

5.3 Final Proposal Format
Proposals must be delivered by email and received by the date and time specified in Exhibit 2, Key Action Dates. Proposals received after this date and time will not be considered; therefore, it is the responsibility of the Bidder to make sure their proposal is received on time.

Proposals shall be submitted as follows:

• Proposals shall be sent to [email protected].
• Proposals shall not be sent to any other mailbox.
• Only proposal submissions shall be sent to this mailbox. • Emailed proposals should clearly identify in the Subject Line “Proposal Response for Event ID # 0000020793.”

Emailed submissions should not exceed 10 megabytes (MB). The State’s mail server may automatically reject excessively large emails.

5.3.1 Electronic Document Formats
It is the Bidder’s responsibility to ensure that electronically submitted documents are readable by DGS-PD. Required documents should be submitted in Microsoft Word, Microsoft Excel, or PDF, unless otherwise requested. To ensure electronically submitted documents are readable, Bidders should submit electronic documents that meet the following standards:

• Microsoft – Office Suite Standard 2010 (Word, Excel, Power Point) • Microsoft – Office Professional Plus 2010 (Word, Excel, Power Point, Access, OneNote, Publisher)

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This document is not required to be submitted with final proposal December 22, 2021 53 Electronic submissions not compatible with these standards and unable to be read may result in the proposal being rejected.

5.4 Final Proposal Content
Final Proposals shall include separate attachments for the following:

• Volume 1: Response to Requirements
• Volume 2: Cost Data

Volume 1: Response to Requirements
It is preferred that multiple documents for Volume 1: Response to Requirements, are combined into a single PDF attachment. If submitting separate Volume 1 attachments, “Volume 1” must be in the file name. (Example: “Volume 1, Response to Requirements”; or “Volume 1, Narrative Response”) Cost information must not be included in any attachments for Volume 1: Response to Requirements.

Volume 2: Cost Data
The Volume 2 attachment must contain “Volume 2” in the file name. (Example: “Volume 2, Cost, Group Name(s)”)

Zip Files are discouraged. Refer to Section 5.3.1, Electronic Document Formats for preferred document types.

5.4.1 Volume 1- Response to Requirements
This volume must contain all responses to the bidding requirements of the RFP including any technical literature. All applicable forms, except cost data, must be completed and included in this volume.

No cost information should be contained in this volume. Bidder must leave blank or put “XXX” in place of any cost figures and percentages related to costs.

5.4.2 Volume 2 - Cost Data
This volume must contain the completed Exhibit 1, Cost Workbook only. Bidders must submit this volume as a separate attachment.

Pricing figures may not appear in Volume 1 – Response to Requirements. If any cost is included in Volume 1, the proposal may be deemed non-compliant.

5.4.3 Final Proposal Exhibits
Bidders shall include the following documents in the Final Proposal, or as required in the RFP:

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This document is not required to be submitted with final proposal December 22, 2021 54 Response to Requirements, Volume 1:

Required with Bid Response

Description Section Exhibit
Agreement Cover Letter 2.3.4.5 N/A
Narrative Response 2.1.6 3
Technical Questionnaire 3.1.1.2 6
Authorized Dealer Letter (if applicable) 3.2.6 N/A
California Civil Rights Laws Certification 3.2.9 N/A
Iran Contracting Act 3.2.10 N/A
Bidder Declaration Form 3.2.13 N/A

Required with Bid Response only if the Bidder and/or subcontractor is a certified SB/DVBE and/or Bidder is claiming a preference or incentive Description Section
DVBE Declaration Form (DGS PD 843) 3.2.13
TACPA Standard Form (STD 830) 3.2.14
Manufacturer’s Summary of Contract Activities and Labor Hours Form (DGS/PD 525) 3.2.14
Bidder’s Summary of Contract Activities and Labor Hours Form (DGS/PD 526) 3.2.14
Request with Bid Response, required within five (5) days after notification from the State
Description Section
Technical Literature 3.1.2
PCRC Workbook 3.1.5
Customer Reference Forms (two (2) total) 3.2.3
Darfur Contracting Act 3.2.8
Insurance Requirements 3.2.11
Federal Debarment Certification Form 3.2.12
Request with Bid Response, required during Contract Implementation Description Section Exhibit
Copy of Seller’s Permit 3.2.3 N/A
Payee Data Record 3.2.4 N/A
Preliminary Sample of a Pre-Order Quote 3.3.10 N/A

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Required with the Bid Response
Description Section Exhibit
Cost Workbook 4.2 1

The State makes no warranty that the list of applicable documents and exhibits is a full and comprehensive listing of every requirement specified in the RFP. Checking off the items on the list does not establish your firm’s intent nor does it constitute responsiveness to the requirements. The list is only a tool to assist participating Bidders in compiling their final proposal response. Bidders are encouraged to carefully read the entire RFP. The need to verify all documentation and responses prior to the submission of final proposals cannot be over emphasized.

The State requests that Bidders do not submit unnecessary documentation to your final proposal. The State expects only documentation which pertains to the requested/required information to be submitted as outlined in the RFP. Additional information not specific to the requirements of this RFP should not be submitted (e.g. company literature, marketing materials, etc.).

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This document is not required to be submitted with final proposal December 22, 2021 56 6. Section 6 - Evaluation
This section describes how the State plans to evaluate the responding proposals and identify the proposals that meet the RFP’s objectives. It is the State’s intent to conduct a comprehensive, impartial evaluation of all proposals received.

6.1 Receipt
Each proposal will be date and time marked as it is received and verified that all responses are properly identified. Emails will not be opened by the Procurement Official until the required proposal submission due date and time.

6.2 Evaluation of Final Proposals

6.2.1 Validation Against Requirements
The State’s proposal evaluation team (Team) will check each proposal’s Volume 1 – Response to Requirements in detail to determine its compliance to the RFP requirements. If a proposal fails to meet an RFP requirement, the State will determine if the deviation is material as defined in Section 2.1.1, Requirements. A material deviation will be cause for rejection of the proposal. If a deviation is determined to be immaterial, it will be processed as if no deviation had occurred.

Only those proposals that are administratively and technically compliant will proceed to the cost evaluation.

Volume 2 - Cost Data shall remain unopened until the evaluation of all technical and administrative requirements is completed. Cost data will only be opened for responsive proposals from responsible Bidders. A public cost opening will be held through Microsoft Teams. All participating Bidders and interested parties shall be notified as to the date and time of the public cost opening and a link to join the Microsoft Teaming meeting will be provided.

6.2.2 Cost Analysis
The required cost forms will be checked for mathematical accuracy. Errors and inconsistencies will be dealt with according to procedures contained in Section 2.3.6.3, Errors in the Final Proposals.

6.2.3 Evaluation of Requirements
For evaluation purposes, certain requirements have been designated as scored requirements and will be scored in accordance with the criteria contained herein. All remaining mandatory requirements are not scored and will be evaluated on a pass/fail basis. A material deviation on a mandatory requirement whether or not it is scored will result in disqualification of the proposal.

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This document is not required to be submitted with final proposal December 22, 2021 57 6.3 Final Proposal Scoring Criteria
The Team will evaluate and score the responses of each Bidder’s Final Proposal to determine a Total Score. The maximum points available are 1015, not including applicable preferences and incentives. The total score includes six (6) scoring categories:

Scoring Category Maximum Points
Customer References 10
Vehicle Purchase Price less Cash Discounts 600
Maintenance Plan Price 5
Cost of Fuel 200
GHG Rating 100
SMOG Rating 100
Total Available Points 1015

Points will be allocated as described in Exhibit 7, Vehicle Procurement Evaluation Methodology.

6.3.1 Preference Calculation

6.3.1.1 Small Business Preference Calculation
If the Small Business (SB) preference is to be applied to a California-certified Small Business’ Total Score, the following formula will be utilized:

• SB Preference Points = (Highest Non-Small Business Total Score) multiplied by (5 percent)
• SB Preference Points will be added to the total score of responsive proposals eligible to receive the preference.

Example:

Highest non-small business’ Total Score: 800 points
SB Preference: 800 points multiplied by 0.05 = 40 points The 40 points would be added to the total score for all eligible Bidders

6.3.1.2 DVBE Incentive Calculation
If a DVBE Incentive is to be applied to a qualified Bidder’s total score, the Incentive amount applied to each proposal will be as shown in the California DVBE Bid Incentive Instructions (https://www.dgs.ca.gov/-
/media/10D6B9D24A5E4D0CB6DB27FCA1572CC2.ashx).

6.3.1.3 TACPA Preference Calculations
The TACPA preference will be applied to a qualified Bidder’s total cost in accordance with Government Code Section 4530 et seq.

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This document is not required to be submitted with final proposal December 22, 2021 58 6.4 Selection and Award
The contract will be awarded by line item to the responsive and responsible Bidder with the highest total of points, including all applicable preference points.

The State reserves the right to make additional awards to the responsive and responsible Bidders if both of the following occur:

• The Bidder’s proposal is within 150 points of the highest scored proposal within each line item. • The additional Bidder represents a different model than the highest scoring Bidder.

If award is made to more than one Bidder, ordering departments will have the authority to select either Contractor.

6.5 Negotiations
The State may elect to enter into negotiations pursuant to Public Contract Code §6611, if conditions exist.

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This document is not required to be submitted with final proposal December 22, 2021 59 7. Section 7 - Demonstration
For the purpose of this RFP, demonstrations will not be required.

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This document is not required to be submitted with final proposal December 22, 2021 60 8. Section 8 – Exhibits
The following list identifies the applicable exhibits for this solicitation:

8.1 Exhibits

Exhibit 1 Cost Workbook
Exhibit 2 Key Action Dates
Exhibit 3 Narrative Response
Exhibit 4 Customer Reference Form
Exhibit 5 Technical Specifications
Exhibit 6 Technical Questionnaire
Exhibit 7 Vehicle Procurement Evaluation Methodology

STATE OF CALIFORNIA EXHIBIT 5

BID SPECIFICATION
FLEET VEHICLES 2310-4181

MIDDLETON, B. PAGE 2 OF 5 08/16/21
EVENT ID 0000020793 FLEET VEHICLES
Table of Contents
Document Summary ........................................................................................................ 1 Revision History .............................................................................................................. 1 Table of Contents ............................................................................................................ 2 1 Scope .................................................................................................................... 3 2 Specifications and STANDARDS .......................................................................... 3

2.1 Definitions: ................................ ................................ ................................ .................... 3

2.2 Safety: ................................ ................................ ................................ .......................... 3

2.3 Emission Control: ................................ ................................ ................................ .......... 3

2.4 Brakes: ................................ ................................ ................................ ......................... 3 3 REQUIREMENTS ................................................................................................. 3

3.1 General (Applies to all vehicles): ................................ ................................ ................... 3

3.2 Fuel Types: ................................ ................................ ................................ ................... 4

3.3 Cars ................................ ................................ ................................ .............................. 4

3.4 Vans ................................ ................................ ................................ ............................. 5

3.5 Sport Utility Vehicles (SUV): ................................ ................................ ......................... 5

3.6 Trucks: ................................ ................................ ................................ .......................... 5

STATE OF CALIFORNIA EXHIBIT 5

BID SPECIFICATION
FLEET VEHICLES 2310-4181

MIDDLETON, B. PAGE 3 OF 5 08/16/21
EVENT ID 0000020793 FLEET VEHICLES

1 SCOPE
This specification establishes the minimum requirements for the State of California Fleet Vehicles. These vehicles will be used on highways, city/county roads and shall be designed to operate under typical ambient temperatures (which can range from 10° to 120° F).
2 SPECIFICATIONS AND STANDARDS
Specifications and standards referenced in this document in effect on the opening of the Request for Proposal , form a part of this specification where referenced. Each vehicle delivered shall be fully compliant with all Federal and State regulations for vehicles in effect as of the date of manufacture.

2.1 DEFINITIONS:
• GVWR - Gross Vehicle Weight Rating
• CA - Cab to Axle
• WB – Wheelbase
• 4x2 – Two wheel drive
• 4x4 – Four wheel drive
• SUV – Sport Utility Vehicle
• AWD – All Wheel Drive

2.2 SAFETY:

Each vehicle delivered shall conform to the Federal Motor Vehicle Safety Standards (FMVSS) and the California Vehicle Code (CVC) re quirements in effect as of the date of manufacture.

2.3 EMISSION CONTROL:

The engine shall be California Air Resource Board (CARB) certified to operate on-highway in the State of California at the time of manufacture. Any motor vehicle rated at 8,500 pounds GVWR or less which has a vehicle curb weight of 6,000 pounds or less shall meet or exceed California’s Ultra -Low Emission Vehicle II (ULEV II) standards for exhaust emissions (13 CCR 1961).

2.4 BRAKES:

All motor vehicle brake friction materials must meet the requirements as identified in Health and Safety Code Section 25250.51
3 REQUIREMENTS

3.1 GENERAL (APPLIES TO ALL VEHICLES):

Each vehicle shall be new (unused), current production as specified in the solicitation at the line-item description. Vehicles bid must meet or exceed the requirements in the RFP line-item description unless stated otherwise . Each vehicle shall be suppli ed with all equipment and accessories indicated as standard equipment in the manufacturer’s published literature (or web site).

Optional equipment necessary to meet the minimum requirements of this specification shall be included.

STATE OF CALIFORNIA EXHIBIT 5

BID SPECIFICATION
FLEET VEHICLES 2310-4181

MIDDLETON, B. PAGE 4 OF 5 08/16/21
EVENT ID 0000020793 FLEET VEHICLES
Vehicle classifications in this specification or at the line-item description are consistent with The U.S. Environmental Protection Agency (EPA) and U.S.

Department of Energy (DOE) Fuel Economy Guide found at
www.fueleconomy.gov. Vehicles shall be evaluated to ensure that they are listed in the proper class in the Fuel Economy Guide that matches the line item description with the following exceptions:
• Sport utility vehicles and passenger vans with a GVWR of more t han 10,000 lbs.
• Other vehicles with a GVWR of 8,500 lbs. or more
• Special Purpose Vehicles shall be included in the evaluations in the most appropriate category for each vehicle
The following items (supplementing if necessary those items already cataloged as standard equipment) shall be furnished:
• Air Conditioning
• Automatic Transmission
• AM/FM Radio
• Original Equipment Manufacturer (O.E.M.) floor mat sets installed in all seating rows where the vehicle comes with carpeted floors • If available as standard or op tional equipment, all vehicles with a GVWR under 10,000 lbs. shall include a mounted spare tire and wheel changing tools (if a full size spare is available, then it shall be included) Wheel weights shall contain no more than 0.1 percent lead by weight (Health and Safety Code Section 25215.6).

Exterior shall be painted with a solar reflective color (white, silver metallic or gold metallic) per Management Memo 12-03 (exceptions are listed in the Memo).

3.2 FUEL TYPES:

Specific fuel requirements for each vehicle are found at the line-item description in the bid and may include any of the following types:
• Gasoline (maximum 87 octane)
• Diesel
• Flexible Fuel Vehicles (FFV) also called Ethanol or E85 • Compressed Natural Gas (CNG): CNG systems must be O.E.M. or O.E.M. approved
• Hybrid-Electric Vehicles (HEV)
• Plug-in Hybrid Electric Vehicles (PHEV)
• Electric Vehicles (EV) also called Battery Electric Vehicles (BEV) • Fuel Cell Vehicles (FCV)

3.3 CARS
Car line items that call for a 5 -door hatchback require a rear door that provides access to a cargo area.

STATE OF CALIFORNIA EXHIBIT 5

BID SPECIFICATION
FLEET VEHICLES 2310-4181

MIDDLETON, B. PAGE 5 OF 5 08/16/21
EVENT ID 0000020793 FLEET VEHICLES
Car line items that call for 4-Doors require a locking trunk that conceals the cargo from view from the outside of the vehicle (a 5 -door “hatchback” will not be accepted).

3.4 VANS
Vans that call for “High Ceiling” require at least 76 inches of interior height from floor to ceiling.

3.5 SPORT UTILITY VEHICLES (SUV):

All SUVs shall come equipped with a hard top roof.

SUVs that call for a minimum cargo volume refers to the cargo volume behind the first row of seats.

SUVs that call for “4x4 Off-Road” require a limited slip or locking rear differential and meet the minimum requirement for ground clearance listed in the line item description.

3.6 TRUCKS:

Trucks with a GVWR of more than 26,000 l bs. shall come equipped with air brakes.

The RFP line-item description shall specify the cab configuration which is defined as follows:
• Regular: Equipped with 2 doors and seating for 2-3 passengers • Extra: Equipped 3 or 4 doors and seating for 4-5 passengers (rear door(s) are typically less than full size)
• Crew: Equipped with 4 full -size doors with center post that can open independently, allow egress of the rear passengers without disturbing the front passenger/driver and seating for 5-6 passengers