City Council Report
915 I Street, 1st Floor
Sacramento, CA 95814
www.cityofsacramento.org
File ID: 2022-00901 May 17, 2022 Discussion Item 15
Title: Fiscal Year (FY) 2022/23 Proposed Budget for the Sacramento Fire Department
Location: Citywide
Recommendation: Receive and consider for final budget adoption.
Contact: Gary E. Loesch, Fire Chief, (916) 808-1601 [email protected] , Fire
Presenter: Gary E. Loesch, Fire Chief, (916) 808-1601 [email protected] ,
Fire
Attachments:
1-Description/Analysis
2-Department Budget
3-Fire Department Staffing
Description/Analysis
Issue Detail: The FY2022/23 Proposed Budget for the Sacramento Fire Department totals $173.1 million and funds 730.50 full-time equivalent (FTE) positions (643 uniform, 59 professional staff and 21.5 non-career) and includes the following budget adjustments:
Diversity, Outreach and Recruitment (DOR) (Measure U): Add admin Firefighter (1.0 FTE), Fire EMS Interns (10.0 FTE= 20 part-time interns) to the DOR program along with infrastructure/facility funding to provide quality programs and an inclusive environment towards the future workforce.
Emergency Medical Services (EMS): Add EMS Coordinator (1.0 FTE) to allow the department to meet federal, state, and county mandates for reporting, training, education, incident review, and infectious control. Costs are being offset with increased revenue in the EMS division budget.
Fire Prevention: Add Sr. Staff Assistant (1.0 FTE) to enhance statistical reporting, perform photo and video redaction; monitor/track budgetary items, arson residency and movement and maintain records for the division. Costs are being offset with increase revenue in the Fire Prevention division.
Policy Considerations: This report is consistent with Council’s direction and adopted budget principles to use one-time resources strategically, maintain a fiscally sustainable balanced budget, and keep the Council informed on the fiscal condition of the City. The Budget includes funding to address initiatives that will provide or enhance services and programs for the residents of Sacramento, as well as provide the opportunity to implement efficiencies and address critical needs.
Economic Impacts: None.
Environmental Considerations:
California Environmental Quality Act (CEQA): This report concerns administrative activities that will not have a significant effect on the environment and does not constitute a “project” as defined by the CEQA [CEQA Sections 15061(b)(3) and 15378(b)(2)].
Sustainability: Not applicable.
Commission/Committee Action: The budget was presented to the Budget and Audit Committee on May 6, 2022.
Rationale for Recommendation: The actions recommended in this report address the funding necessary to implement the City’s financial plan for FY2022/23.
Financial Considerations: Detailed information on the FY2021/22 Fire Department Budget are included in Attachments 2 and 3.
Local Business Enterprise (LBE): Not applicable.
FY2022/23 Proposed Budget
17 SECTION - 17
Fire
203
FY2022/23 Proposed Budget
Fire
Committed to excellence in enhancing and protecting life, property, and the environment.
The Fire Department started serving the residents of Sacramento in 1850 as a volunteer organization. In 1872, the Department became the first paid professional fire department west of the Mississippi. The Department responds to many types of emergencies including fires, emergency medi cal calls, hazardous materials incidents, and specialized rescues, such as water, vertical, confined space, and animal. The Department provides emergency services, fi re code enforcement, public education, and fire investigations.
Fire Administrative Services: Responsible for departmental support of budget, revenues, accounts payable, procurement,
contracts, council reports and grants. Provides
personnel services including hiring, payroll,
workers’ compensation, and testing.
Fire/Emergency Medical
Services:
Responds to fires, technical (e.g., Urban Search
& Rescue, water, and heavy rigging), rescues,
hazardous materials incidents, wildland fires, and
other emergencies. Provides emergency
medical services including advanced life support
and transportation.
Office of the Chief Responsible for developing and providing direction for the Department.
Technical Services: Provides essential support functions to all divisions, which includes acquisition and repairs
of necessary equipment, information technology;
coordination of all facility maintenance, repairs,
and construction; and fleet maintenance, repairs,
and acquisition. Enforces codes and ordinances
related to fire and life sa fety issues, completes
plan reviews and conducts inspections of
construction pro
jects, coordinates annual life
205
FY2022/23 Proposed Budget
safety inspections of commercial buildings, and
investigates fires.
Training/Professional
Standards:
Responsible for essential fire recruit training
including in-service, continuing education, and
outreach/recruitment. Provides oversight and
investigative services related to personnel and
civilian complaints and disciplinary actions.
PROGRAMS/SERVICE HIGHLIGHTS
Established the Diversity Outreach and Recruitment (DOR) Program which developed and implemented pr ograms and services to increase diversity and equity opportunities and applicant pool within the Fire Department. Continued the construction of new Fire Station 14.
Graduated 43 Fire Recruits who success fully completed one of the two (2) academies; Basic Firefighter and Firefighter Lateral Academy. Successfully deployed pilot medic 256 in the Emergency Medical Services Division to facilitate additional medical services to the residents.
Provided an efficient, equitable and safe delivery of 27,000 COVID-19 vaccines to community residents and City staff.
Continued to use social media (Fac ebook, Twitter, TikTok) to generate new interest in the Fire Department.
DEPARTMENT EFFICIENCIES
Continued the use of the Emergency Vehicle Operator Course (EVOC) and curriculum providing the knowledge and skill practice necessary for individuals to learn how to safely operate all Department apparatus.
Started a virtual inspection model in the Fire Prevention Division. This new model allows Fire Prevention Officers to conduct inspections with the assistance of Video Call/Facetime technology or photos.
Successfully launched Youth Academy in Oc tober 2021 with 25 youth. For nine months, the Cadets meet every Saturday to participa te in a rigorous mentorship program that builds confidence, leadership, and life skills.
DOR Division launched a two-da y fire camp for 33 high school girls, increasing the number of girls allowed to participate.
Continued evaluations of the Emergency Medical Services (EMS) Division to determine cost effective measures that will provide proper service to the community. 206
FY2022/23 Proposed Budget
OBJECTIVES FOR FY2022/23
Request and selection of a qualified and professional consulting companies with experience in performing the development and implementation of master planning for public agencies. The qualified consultant shall provide consulting services for the development and implementation of a City of Sacramento Fire Department Master Plan.
Continue to maintain, service, and repair Fire Department fleet, communications equipment, and breathing apparatus through the Logistics Division. Re-certification of the ISO Certificati ons which is an audit that ensures the Department is complying with regulat ions and standards by classifying communities' ability to suppress fires and evaluate their public fire-protection services.
Implementing the EMS Internship Program to recruit, train, and employ Paramedic professionals reflecting the community we serve. DOR Division will accomplish this by providing an EMS pathway to qualit y education, work experience, and resources.
BUDGET CHANGES
Division Description Fund
Revenue/
Offset
Adjustme nt
Expenditure
Change
FTE
Change
Diversity, Outreach &
Recruitment (DOR)
Add positions (1.0 FTE Firefighter (Admin), 10.0 FTE
Fire EMS Interns) to the DOR Program along with
infrastructure/facility funding to provide quality programs and an inclusive environment towards future workforce.
Measure U 1,384,829 11.00
Emergency Medical
Services (EMS)
A position (1.0 FTE EMS Coordinator) was added in the
Emergency Medical Services Division (EMS) to allow
the department to meet federal, state, and county
mandates for reporting, training, education, incident
review, and infections control. Costs are being offset with increased revenue in the EMS division budget.
General Fund (167,780) 167,780 1.00
Fire Prevention A position (1.0 FTE Sr. Staff Assistant) was added in the Fire Prevention/Arson Divisions to enhance
statistical reporting, perform photo & video redaction; monitor/track budgetary items, arson residency and
movement, and maintain records for the divisions.
Costs are being offset with increased revenue in the
Fire Prevention Services division.
General Fund (95,487) 95,487 1.00
Total Change: $ (263,267) $ 1,648,096 13.00
207
FY2022/23 Proposed Budget
Department Budget Summary
Division Budget Summary
Staffing Levels
MEASURE U
The following chart summarizes the Department’s Measure U programs.
Change
Fire FY2019/20 FY2020/21 FY2021/22 FY2021/22 FY2022/23 More/(Less) Budget Summary Actuals Actuals Approved Amended Proposed Proposed/Amended Employee Services $ 133,148,407 $ 132,413,633 $ 149,175,112 $ 149,064,962 $ 153,255,029 $ 4,190,06 7 Other Services and Supplies 16,089,186 16,741,409 17,885,124 18,290,524 18,888,879 598,355 City Property 296,379 210,217 482,113 487,113 955,488 468,375 Multi-Year Operating Projects - - 498,045 - 775,000 775,000 Transfers 23,380 20,765 - - - -
Labor and Supply Offset (20,394,790) (26,640,614) (691,202) (691,202) (701,797) (10,595) Total $ 129,162,562 $ 122,745,410 $ 167,349,192 $ 167,151,397 $ 173,172,599 $ 6,0 21,202 Change
FY2019/20 FY2020/21 FY2021/22 FY2021/22 FY2022/23 More/(Less) Funding Summary by Fund/Special District Actuals Actuals Approved Amended Proposed Proposed/Amended General Fund $ 128,662,562 $ 122,245,410 $ 158,259,692 $ 158,389,628 $ 162,769,299 $ 4,379,67 1 Measure U - - 8,589,500 8,261,769 9,903,300 1,641,531
Risk Mgmt 500,000 500,000 500,000 500,000 500,000 -
Total $ 129,162,562 $ 122,745,410 $ 167,349,192 $ 167,151,397 $ 173,172,599 $ 6,0 21,202 Change Fire FY2019/20 FY2020/21 FY2021/22 FY2021/22 FY2022/23 More/(Less) Budget Summary Actuals Actuals Approved Amended Proposed Proposed/Amended Office of the Fire Chief Division $ 456,324 $ 592,372 $ 776,112 $ 774,212 $ 804,110 $ 29,898 Fire Ops/ EMS Division 104,646,778 98,631,421 135,715,501 135,686,106 137,757,255 2,071,149 Training/ Professional Standards Divsion 3,247,224 2,005,979 6,741,931 6,444,975 8,478,076 2,033,101 Tech Services Division 19,305,381 20,151,909 22,255,467 22,447,343 24,208,591 1,761,248 Fire Administrative Services Division 1,506,855 1,363,729 1,860,181 1,798,761 1,924,566 125,805 Total $129,162,562 $122,745,410 $167,349,192 $167,151,397 $173,172,599 $ 6,021,202 Change
Fire FY2019/20 FY2020/21 FY2021/22 FY2021/22 FY2022/23 More/(Less) Budget Summary Actuals Actuals Approved Amended Proposed Proposed/Amended Office of the Fire Chief Division 3.00 3.00 3.00 3.00 3.00 - Fire Ops/ EMS Division 616.00 616.00 614.00 614.00 615.00 1.00 Training/ Professional Standards Divsion 27.50 28.50 35.50 35.50 46.50 11.00 Tech Services Division 51.00 51.00 51.00 51.00 52.00 1.00 Fire Administrative Services Division 14.00 14.00 14.00 14.00 14.00 - Total 711.50 712.50 717.50 717.50 730.50 13.00
Funding Category Program Name FTE
FY2022/23
Proposed
Public Safety - Fire
Operations Diversity/Outreach/Recruitment 18.00 3,534,343 Fire Suppression - 6,368,957
Grand Total 18.00 $ 9,903,300
208
FY2022/23 Proposed Budget
PERFORMANCE MEASURES
Emergency Operations Division
The accepted national standard for response times is 5:00 minutes in an urban environment. Response time is defined by 4:00 minutes travel time plus 1:00 minute turnout time, which is the time from dispatch received until time leaving the station.
The acceptable standard measurement of ambulance usage is UHU. UHU is the ratio of the number of hours spent delivering emergency medical services to the total number of hours the medic units are available. For example, a UHU of 0.50 indicates that a unit was utilized 50% of the total amount of time available throughout the year. A high UHU means lower availability for calls. Poor availability can negatively affect response times.
The ambulance industry has utilized the following general scale when evaluating overall UHU:
The Fire Department's goal over the next tw o years is to lower its ambulance UHU to an acceptable level while maximizing efficienc y and capturing lost revenue. This will be accomplished by revamping the current EMS deployment model. The department will also continue to work with its EMS partners in the surrounding area to develop a priority dispatch system that would distribute EMS ca lls according to the urgency and severity of the call, helping to further reduce UHU.
Fire Administration Division
The Division is responsible for performing fire plan review services. Over the last year, fire plan review services were on time at a rate of over 90%. Although this is an impressive statistic, the reality is that each customer expects their projects to be reviewed within our published turnaround times. Moreover, the department is working on implementing an expedited plan revi ew service (for customers willing to pay for a faster turnaround time).
The Fire Prevention Division is responsible for inspecting new construction and tenant improvement projects. This year the department is projected to increase the number of ins pections conducted as the cons truction forecast continues to accelerate. By 2022, the Division is projected to have higher inspection numbers due to the volume of new construction projects and the improved local economy.
209
FY2022/23 Proposed Budget
26 SECTION - 26
Staffing
285
FY2022/23 Proposed Budget
Fire
FY2021/22
Amended
FY2022/23
Proposed Change
Account Clerk II 3.00 3.00 -
Administrativ e Analyst 9.00 9.00 - Administrativ e Assistant 1.00 1.00 - Administrativ e Officer 1.00 1.00 - Administrativ e Technician 11.00 11.00 - Cache Logistics Coordinator 2.00 2.00 - Contract and Compliance Specialist 1.00 1.00 - Customer Service Representative 3.00 3.00 - Deputy Fire Chief 3.00 3.00 -
EMS Coordinator 1.00 2.00 1.00
Fire Assistant Chief 6.00 6.00 - Fire Battalion Chief 15.00 15.00 -
Fire Captain 119.00 119.00 -
Fire Chief 1.00 1.00 -
Fire Engineer 107.00 107.00 -
Fire Investigator I 5.00 5.00 - Fire Investigator II 1.00 1.00 - Fire Marshal 1.00 1.00 -
Fire Prevention Officer I 1.00 1.00 - Fire Prevention Officer II 14.00 14.00 - Fire Prevention Officer Trainee 1.00 1.00 - Fire Recruit 11.50 11.50 -
Fire Service Worker 3.00 3.00 - Firefighter 369.00 370.00 1.00
Investigator 1.00 1.00 -
Media and Communications Specialist 1.00 1.00 - Office Specialist 6.00 6.00 -
Pick Up Driver 2.00 2.00 -
Program Specialist 1.00 1.00 -
Program Supervisor 1.00 1.00 -
Public Safety Administrativ e Manager 1.00 1.00 - Senior Accountant Auditor 1.00 1.00 - Senior Fire Prevention Officer 4.00 4.00 - Senior Staff Assistant - 1.00 1.00 Staff Aide TMP 3.00 3.00 -
Stores Administrator 1.00 1.00 - Stores Clerk I 1.00 1.00 -
Stores Clerk II 3.00 3.00 -
Student Trainee - 10.00 10.00
Supervising Fire Service Worker 1.00 1.00 - Support Services Manager 1.00 1.00 - Total 717.50 730.50 13.00
300