Ci
ty Council Report
915 I Street, 1st Floor
Sacramento, CA 95814
www.cityofsacramento.org
File ID: 2022-01033 May 31, 2022
T
itle: Grant: Fiscal Year 2021 State Homeland Security Grant Program Location: Citywide
R
ecommendation: Adopt a Resolution authorizing the City Manager or City Manager’s designee to: 1) accept an amount up to $230,550 in grant funding from the 2021 State Homeland Security Grant Program (SHSGP) for the purchase of Unmanned Maritime System (ROV) and Hazmat Detection Monitors; 2) accept all eligible grant expenditures related to the 2021 SHSGP grant and approve all terms and conditions to implement this grant and to assure adherence to all grant regulations; 3) establish the 2021 SHSGP operating grant project (G12903400) for grant; and 4) establish the revenue and expenditure budgets in G12903400 in the amount of $230,550 in the Operating Grants Fund (Fund 2702).
C
ontact: Allison Narramore, Administrative Officer, (916) 808-8065, [email protected], Fire Department
Presenter: None
A
ttachments:
1-Description/Analysis
2-Resolution
3-Notification of Sub-Recipient Award Letter and Subaward Agreement
Description/Analysis
Issue Detail: The Fire Department is seeking approval to accept grant funding from the 2021State Homeland Security Grant Program (SHSGP) in an amount up to $230,550 for the purchase of Unmanned Maritime System (ROV) and Hazmat Detection Monitors. This is a Federal grant administered by the Sacramento County Office of Emergency Services that is passed through the State of California and the Sacramento Operational Area and is provided directly to public safety agencies within the County of Sacramento. The purpose of the grant is to support and build capabilities to protect against, prevent, respond to, and recover from terrorist acts and other types of emergencies or disasters.
The Fire Department is seeking to strengthen its Hazmat Programs with the purchase and implementation of equipment that would enhance protection of critical infrastructure and key resources, and bolster regional catastrophic incident planning, response and recovery. In addition, this equipment would increase the operational capability of the Fire Department and other public safety agencies in the County of Sacramento.
Policy Considerations: The continued response to community, industry, construction, and business for rescue services is consistent with the Council goal of improving and expanding public safety. Acceptance of SHSGP funding is consistent with Council actions relative to State and Federal grant awards and the City’s goal of establishing and strengthening community and regional partnerships.
Economic Impacts: None.
Environmental Considerations:
California Environmental Quality Act (CEQA): This report concerns administrative activities that do not constitute a “project” as defined by section 15378 of the California Environmental Quality Act (CEQA) Guidelines and is otherwise exempt pursuant to sections 15061(b)(3); 15378(b)(2).
Sustainability: There are no sustainability considerations applicable to the acceptance of Federal funds through the 2021 SHSGP grant.
Commission/Committee Action: None.
Rationale for Recommendation: The funding received through the 2021 SHSGP grant would provide an opportunity to replace a portion of obsolete and dated equipment and enhance the current Fire Department inventory with updated equipment.
Financial Considerations: The total grant award is for an amount up to $230,550. The acceptance of the 2021 SHSGP funding does not augment the Fire Department General Fund budget; nor is there any obligation on the part of the City for matching funds. The cost to purchase the equipment will be fully funded through the 2021 SHSGP grant.
Staff is recommending that an operating grant for the 2021 SHSGP grant (G12903400) be established with revenue and expenditure budgets in the amount of $230,550 in the Operating Grants Fund (Fund 2702) to allow for the purchase of hazmat, water rescue and rescue taskforce equipment as outlined in the award of the 2019 SHSGP grant.
Local Business Enterprise (LBE): If awarded, City procurement policies will be adhered to in the acquisition of goods and services related to this grant.
RESOLUTION NO.
Adopted by the Sacramento City Council
GRANT: PURCHASE OF FIRE DEPARTMENT EMERGENCY MEDICAL,
COMMUNICATION AND HAZMAT EQUIPMENT THROUGH THE 2021 STATE
HOMELAND SECURITY GRANT PROGRAM (SHSGP)
BACKGROUND
A. The Fire Department is seeking approval to accept grant funding from the 2021 State Homeland Security Grant Program (SHSGP) in an amount up to $230,550 for the purchase of Unmanned Maritime System (ROV) and Hazmat Detection Monitors.
This is a Federal grant administered by the Sacramento County Office of Emergency Services that is passed through the State of California and the Sacramento Operational Area and is provided directly to public safety agencies within the County of Sacramento.
B. The purpose of the grant is to support and build capabilities to protect against, prevent, respond to, and recover from terrorist acts and other types of emergencies or disasters.
C. The Fire Department is seeking to strengthen its Emergency Medical Response, Communication, and Hazmat Program with the purchase and implementation of equipment that would enhance protection of critical infrastructure and key resources, and bolster regional catastrophic incident planning, response and recovery.
D. The total grant award is for an amount up to $230,550. The acceptance of the 2021 SHSGP funding does not augment the Fire Department General Fund budget; nor is there any obligation on the part of the City for matching funds.
BASED ON THE FACTS SET FORTH IN THE BACKGROUND, THE CITY COUNCIL RESOLVES AS FOLLOWS:
Section 1. The City Manager, or his designee, is hereby authorized to execute, and assure adherence to all grant regulations listed in the agreement in order to accept federal funding for the 2021 State Homeland Security Grant Program (SHSGP) in the amount of $230,550 for the purchases of Unmanned Maritime System (ROV) and Hazmat Detection Monitors.
Section 2. The 2021 SHSGP operating grant (G12903400) for the purchase of Unmanned Maritime System (ROV) and Hazmat Detection Monitors, hereby established.
Section 3. Establish the revenue and expenditure budgets to the 2021 SHSGP operating grant project (G12903400) in the amount of $230,550 in the Operating Grants Fund (Fund 2702).
Subaward
Agreement
This Subaward Agreement is made by and between the COUNTY OF SACRAMENTO, a political subdivision of the State of California, hereinafter referred to as "COUNTY" and SACRAMENTO FIRE DEPARTMENT, hereinafter referred to as "SUB-RECIPIENT".
RECITALS
WHEREAS, COUNTY has been designated as the pass-through agent for the local administration of the State Homeland Security Grant Program (SHSGP) which consists of federally awarded funds from the Federal Emergency Management Agency (FEMA) through the California Governor's Office of Emergency Services (CalOES); and
WHEREAS, SUB-RECIPIENT has submitted an application to COUNTY for an award of a portion of the SHSGP that has been awarded to COUNTY; and
WHEREAS, COUNTY's Approval Authority has approved SUB-RECIPIENT's application for such grant funds conditioned on SUB-RECIPIENT's approval and execution of this Agreement; and
WHEREAS, the purpose of this Agreement is to memorialize SUB- RECIPIENT's legal obligations with respect to its use of the grant funds and its compliance with the terms and conditions of the SHSGP; and
WHEREAS, pursuant to Sacramento County Board of Supervisors Resolution# 2021-0814 dated December 14, 2021, which is attached hereto and incorporated herein as Exhibit D, the Chief of the Sacramento County Office of Emergency Services (SacOES) has been authorized to execute this Agreement on behalf of COUNTY; and
WHEREAS, pursuant to Sacramento County Code section 2.61.440, the department or agency which has authority to execute this Agreement on behalf of COUNTY has authority to amend this Agreement so as to increase the maximum payment amount, provided that such increase does not exceed the lesser of ten percent (10%) of the annual payment amount or $25,000.
WHEREAS, COUNTY and SUB-RECIPIENT desire to enter into this Agreement on the terms and conditions set forth herein.
NOW, THEREFORE, in consideration of the mutual promises hereinafter set forth, COUNTY and SUB-RECIPIENT agree as follows:
1. SCOPE OF GRANT ACTIVITIES. SUB-RECIPIENT shall expend the 2021 SHSGP (Grant Funds) awarded to it in the amount, type and manner described in Exhibit A (entitled Scope of Grant Activities), which is attached hereto and incorporated herein.
2. SHSGP OBLIGATIONS. SUB-RECIPIENT's obligations with respect to the Grant Funds awarded to it pursuant to this Agreement shall include, but are not limited to, compliance with the following specific requirements:
a. Federal, State and Local Requirements. SUB-RECIPIENT's use of the Grant Funds provided pursuant to this Agreement is subject to compliance with the laws and regulations of the United States.
SUB-RECIPIENT further agrees to abide by all requirements, laws and regulations of the federal, state and local government, including but not limited to, those requirements set forth in Exhibit B (entitled rogram 2021 which is
attached hereto and incorporated herein.
b. Notification of Adverse Developments. The SUB-RECIPIENT shall immediately notify the COUNTY of any developments that have a significant impact on the Grant Activities. Sixty (60) days notification to COUNTY shall be given in the case of problems, delays, modifications to t he b u d g e t or p r o je c t, a n d a n y adverse conditions that materially impair the ability to meet the objectives of the Grant Activities. This notification shall include a statement of the action taken or contemplated, and any assistance needed to resolve the situation.
c. Standards for Financial Management Systems, Administration and Cost Principles. The accounting system of all SUB-RECIPIENTS must ensure that agency funds are not commingled with funds from other Federal agencies. Each federal award must be accounted for separately. Sub-recipients are prohibited from commingling funds on either a program-by-program or project-by-project basis, including separate fiscal year(s). SUB-RECIPIENT's use of the grant funds shall be
subject to all applicable Federal statutes, regulations, policies, guidelines and requirements, including but not limited to 2 CFR 200 subpart A-F, E.O. 12372 and the current Administrative Requirements, Cost Principles, Audit Requirements and those listed below. For purposes of this paragraph, the term "applicable" is determined by the organizational nature of the SUB-RECIPIENT (educational institution, nonprofit organization, state or local government).
I. All provisions of 2 CFR 200 subpart A-F.
II. Applicable Federal, State and Local laws including but not limited to those listed in grant assurances.
III. Federal and State Supplemental Grant Guidance.
IV. All sections of California Governor's Office of Emergency Services Grant Assurances.
d. Prior Approvals. All changes, including but not limited to the list below, shall be requested 60 days in writing and in advance from the SUB-RECEPIENT and approved in writing by the COUNTY prior to any changes being authorized:
I. Change of scope, objectives, project, budget, cost changes among different budgeted items in the FMFW workbook and program design.
II. Extension of the Performance Period of the approved project, or of the over-all Grant.
III. The need for additional Federal funding.
IV. Inclusion of costs that require prior approval in accordance with all provisions of 2 CFR 200 subpart E and Appendix E to 45 CFR part 75, as applicable.
V. The Subaward, transfer, or contracting out any work under this award, unless described in the SUB-RECIPIENT's
proposal and specifically approved and funded in the Grant Schedule. The s request for approval shall
include the following supporting data:
A.Basis for contractor selection;
B.Justification for lack of competition when competitive bids or offers are not obtained;
C.Basis for award cost or price, to include price or cost analysis performed; and
D.Approval of the COUNTY.
e. Pre -award Costs. SUB-RECIPIENT may not incur pre-award
costs prior to the effective date of the Performance Period as determined by CalOES. Any pre-award costs incurred by SUB-RECIPIENT shall be at SUB-RECIPIENT's risk. The incurring of pre- award costs by the SUB-RECIPIENT does not impose any obligation on the COUNTY.
f. Unexpended Allocation. SUB-RECIPIENT is not authorized to carry forward any unexpended allocation of Grant Funds. As soon as it is known any allocation of Grant Funds that will not be expended, SUB-RECIPIENT shall notify the COUNTY in writing and immediately return the unused allocation of Grant Funds to the COUNTY.
g. Audits, Monitoring and Access to Records. The SUB-
RECIPIENT shall be subject to the audit requirements contained in the Single Audit Act Amendments of 1996 (31 U.S.C. 7501-7507) and revised in 2 CFR 200 subpart F. The Controller or Inspector General of the Department of Homeland Security, FEMA, CalOES and SacOES shall have direct access to sufficient records and information of the SUB- RECIPIENT, as may be determined at their discretion, to ensure full accountability for federal funds. Audit requirements shall be set forth as required in 2 CFR 200 subpart F. SUB-RECIPIENTS will be monitored by the County to ensure grant funds are expended according to the 2 CFR 200, FEMA and CalOES grant guidance Monitoring of grant funds is a requirement for the SHSGP program.
h. Procurement. SUB- for acquiring goods and
services under this Agreement shall comply with applicable federal regulations. All contracts awarded by SUB-RECIPIENT, including, but not limited to, those in the amounts less than the simplified acquisition threshold, shall contain the provisions set forth in 2 CFR 200 subpart A-D, as applicable.
i.Sub-awards and Contracts/Subcontracts. The applicable 2 CFR 200 subpart E, Federal Cost Principles for sub-awards and contracts/subcontracts under this Agreement shall be those applicable to the type of organization receiving the sub-award, contract or subcontract.
j. Use of Grant Funds for Fee or Profit. The use of Federal funds provided by this Agreement for the SHSGP for the payment of any fee or profit under a sub-award, as defined in 2 CFR 200 subpart A-E, is not allowable. The term sub-award does not include the SUB-RECIPIENT's procurement of goods and services needed to carry out
the grant activities.
k. Ownership of Work Product. All technical data, evaluations, plans, specifications, reports, documents, or other work products developed by SUB-RECIPIENT hereunder shall be the property of the federal government, State and COUNTY and shall be delivered to by SUB-RECIPIENT to COUNTY upon completion of the services authorized hereunder. SUB-RECIPIENT may retain copies thereof for its files and internal use. Publication of the information directly derived from work performed or data obtained in connection with services rendered under this Agreement must first be approved in writing by COUNTY and State as applicable.
l. Property. Title to all nonexpendable and expendable tangible personal property purchased by the SUB-RECIPIENT with Grant Funds shall be deemed to have vested in the SUB-RECIPIENT upon purchase, unless stated otherwise in this Grant Schedule, in accordance with the provisions of 2 CRF 200 subpart A-D, without further obligation to the Government. Title to any federally owned property remains vested in the Federal Government. No real property may be acquired with SHSGP Grant Funds.
m. Reports. Reports shall be provided by SUB-RECIPIENT as specified below:
I. Quarterly Status Report. This report form provided by COUNTY, is due 15 days after quarter end, shall keep the COUNTY informed of SUB-RECIPIENT activity and progress
toward accomplishment of the objectives of the grant
activities.
II.Updated Excel Workbook. This report document, provided by COUNTY, will be updated quarterly to include any activity on the project and any requested modifications. This report will no longer be required if the project has been completed and the final report has been submitted last quarter.
III. Mandatory biennial equipment tracking as required by 2 CFR 200. Physical inventory report of all equipment that was purchased with the Homeland Security Grant funds is
required. Equipment will be tracked every two years and a tracking report will need to be updated by your agency.
Equipment that falls under $5,000 is to be reported to
SacOES and approval is needed in order to remove it from the equipment tracking list. Equipment that is lost, stolen or destroyed needs to be reported to our office immediately and
h
may need to be replaced by your agency at agency cost.
n. Electronic Reporting. Excel workbook shall be submitted electronically to the COUNTY. Reimbursement claims, quarterly reports, biennial equipment inventory, and all other required forms must be sent electronically.
o. Post-Award Requirements. Closeout and continuing
responsibilities, such as equipment tracking, sub monitoring, auditing and records retention shall be subject to the requirements in the 2 CFR 200 subpart D, FEMA NOFO and State Supplement requirements.
3. PAYMENTS.
a. There are no advance payments associated with the SHSGP.
SHSGP utilizes the reimbursement payment method, under which reimbursement requests are made quarterly on a Reimbursement Request form that is submitted by the SUB-RECIPIENT. The reimbursement request form shall include all required back-up documentation and shall be due by the 15th of any month following the end of a quarter (i.e., March 31, June 30, September 30, or December 31). The COUNTY shall review the Reimbursement Request form and, if approved, submit the request for
reimbursement to CalOES on behalf of SUB-RECIPIENT. If the COUNTY identifies any deficiencies in the Reimbursement Request form, it shall identify the deficiencies to the SUB-RECIPIENT along with and what appropriate corrective action necessary in order to allow COUNTY to submit the request for reimbursement to CalOES.
SUB-RECIPIENT shall be responsible for correcting all identified deficiencies in the submittal. Upon receipt of reimbursement funds from CalOES, COUNTY will process and submit a payment request to the County Department of Finance.
b. SUB-RECIPIENT understands and acknowledges that COUNTY does not control either the process for approving reimbursement requests submitted to CalOES or the decision that is made by CalOES with respect to the reimbursement request. Responsibility for processing, approving and making payment in connection with any reimbursement request submitted by SUB-RECIPIENT lies exclusively with CalOES and COUNTY shall have no financial liability to SUB-RECIPIENT for CalOES's failure to process, approve or make
payment in connection with any such reimbursement request. a.SUB-RECIPIENT shall assure that expenditures are proper and in accordance with the terms and conditions of the Federal award and approved project budgets. The annual and final fiscal reports or/and reimbursement requests under this agreement must include a certification, signed by an official who is authorized to legally bind the non-this report, I certify to the best of my knowledge and belief that the report is true, complete, and accurate, and the expenditures, disbursements and cash receipts are for the purposes and objectives set forth in the terms and conditions of the Federal award. I am aware that any false, fictitious, or fraudulent information, or the omission of any material fact, may subject me to criminal, civil or administrative penalties for fraud, false statements, and false claims otherwise. (U.S. Code Title 18, Section 1001 and Title 31, Sections 3729-3730 and 3801-
4. DEMANDS FOR REPAYMENT OF GRANT FUNDS. SUB-RECIPIENT understands and acknowledges that its failure to comply with the requirements of this Agreement, including but not limited to its failure to comply with the rules and regulations governing the use of SHSGP grant funds, may result in an audit or monitoring of SUB-RECIPIENT's use of the Grant Funds, or SUB-RECIPIENT's compliance with the rules and regulations governing its use of Grant Funds, or both, by FEMA or CalOES. SUB-RECIPIENT further understands and acknowledges that the result of any such audit may be a demand by FEMA, CalOES and County that some or all of the Grant Funds be repaid. SUB- RECIPIENT shall indemnify, defend, and hold harmless the COUNTY, its Board of Supervisors, officers, directors, agents, and employees from and against any and all claims, demands, actions, losses, liabilities, damages, and costs, including reasonable attorneys' fees, arising out of or resulting from a demand from FEMA or CalOES, or both, for repayment of some or all of the Grant Funds as a result of SUB-RECIPIENT's failure to comply with any term or condition of this Agreement.
5. TERM OF AGREEMENT. The term of this Agreement commences as of last date signed by signatories and shall terminate on December 31, 2023. SUB- RECIPIENT is authorized to commence the grant activities consistent within Exhibit A upon the issuance of a Notice of Award by COUNTY. SUB-RECIPIENT shall be required to complete all grant activities set forth in Exhibit A as of the termination date of this Agreement. This Agreement further prescribes milestones for project achievement as set forth in Exhibit A that will be used to assess timely performance of the approved grant activities and SUB- RECIPIENT shall be required to complete the grant activities consistent with the timeline for each such milestone, unless an extension of the relevant milestone is granted.
Extensions of milestones must be requested in writing and approved by COUNTY 60 days prior to the milestone deadline.
6. NOTICE. Any notice, demand, request, consent, or approval that either party hereto may or is required to give the other pursuant to this Agreement shall be in writing and shall be sent either by email or mail to the addressed as follows:
TO COUNTY TO SUB-RECIPIENT
Mary Jo Flynn-Nevins, Chief Gary Loesch, CFO,Fire Chief Sacramento County Sacramento Fire Department
Office of Emergency Services 5770 Freeport Blvd., Suite 200 3720 Dudley Blvd., Rm. #122 Sacramento, CA 95822 McClellan, CA 95652
Either party may change the address to which subsequent notice and/or other communications can be sent by giving written notice designating a change of address to the other party, which shall be effective upon receipt.
7. TERMINATION AND ENFORCEMENT. This Agreement may be
terminated by the COUNTY if SUB-RECIPIENT materially fails to comply with the terms and conditions of this Agreement. Such termination shall be effective upon service of written notice of termination on SUB-RECIPIENT. If the SUB-RECIPIENT fails to materially comply with these terms and conditions, the COUNTY may impose, as an alternative to termination, appropriate special conditions or take the appropriate action as listed at 2 CFR 200 subpart D.
8. INDEMNIFICATION. In addition to the indemnification provided for in Section 4 hereof, SUB-RECIPIENT shall indemnify, defend, and hold harmless the COUNTY, its Board of Supervisors, officers, directors, agents, employees and volunteers from and against any and all claims, demands, actions, losses, liabilities, damages, and costs, including reasonable attorneys' fees, arising out of or resulting from the grant activities described in Exhibit A.
9. ENTIRE UNDERSTANDING. This Agreement represents the entire understanding of COUNTY and SUB-RECIPIENT as to those matters contained herein. No prior oral or written understanding shall be of any force or effect with respect to those matters covered hereunder. This Agreement may only be modified by amendment in writing signed by both Parties.
10. SUCCESSORS AND ASSIGNS. This Agreement is to be binding on the successors and assigns of the parties hereto. The services called for herein are deemed unique and SUB-RECIPIENT shall not assign, transfer or otherwise substitute its interest in this Agreement.
11. VALIDITY OF ALL PARTS OF THE AGREEMENT. Should any part of this Agreement be declared by a final decision by a court or tribunal of competent jurisdiction to be unconstitutional, invalid or beyond the authority of either party to enter into or carry out, such decision shall not affect the validity of the remainder of this Agreement, which shall continue in full force and effect, provided that the remainder of this Agreement can be interpreted to give effect to the intentions of the parties.
12. DUPLICATE COUNTERPARTS. This Agreement may be executed in counterparts, each of which shall be deemed an original, but which together shall constitute a single document.
Signatures scanned and transmitted electronically shall be deemed original signatures for purposes of this Agreement, with such scanned signatures having the same legal effect as original signatures. This Agreement may be executed through the use of an electronic signature and will be binding on each party as if it were physically executed.
13. GOVERNING STATE LAWS AND JURISDICTION. This Agreement shall be deemed to have been executed and to be performed within the State of California and shall be construed and governed by the internal laws of the State of California. Any legal proceedings arising out of or relating to this Agreement shall be brought in Sacramento County, California.
14. WAIVERS IN PART. COUNTY's waiver of the performance of any covenant, condition, obligation, representation, warranty or promise in this Agreement shall not invalidate this Agreement or be deemed a waiver of any other covenant, condition, obligation, representation, warranty or promise.
COUNTY's waiver of the time for performing any act or condition hereunder does not constitute a waiver of the act or condition itself.
15. DISCRIMINATION PROHIBITED. There shall be no discrimination against any person on account of race, color, religion, creed, national origin, ancestry, gender, age, marital status, disability, or sexual orientation in the performance of this Agreement.
16. ADDITTIONAL PROVISIONS. The additional provisions contained in Exhibits A, B, C, and D attached hereto are part of this Agreement and are incorporated herein by reference.
17. INTERPRETATION. This Agreement shall be deemed to have been prepared equally by both of the parties, and the Agreement and its individual provisions shall not be construed or interpreted more favorably for one party on the basis that the other party prepared it.
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be duly executed as of the day and year first written above.
COUNTY OF SACRAMENTO, SACRAMENTO FIRE DEPARTMENT a political subdivision of the
State of California
By: ____________________ By: ____________________
Mary Jo Flynn-Nevins, Chief Gary Loesch, CFO, Fire Chief Date: _______________ Date: _____________ By: _______________________________
Krista Whitman, Assistant County Counsel
Date: _____________
APPROVED AS TO FORM:
BY: ____________________ DATE: ________________
City of Sacramento Attorney
ATTESTED BY:
BY: ______________________ DATE: __________________
City of Sacramento Clerk
EXHIBIT A to Agreement
between the COUNTY OF SACRAMENTO,
hereinafter referred to as "COUNTY," and
SACRAMENTO FIRE DEPARTMENT,
hereinafter referred to as "SUB-
SCOPE OF GRANT ACTIVITIES
I. I. Total Allocation
The following are the projects awarded for funding for the 2021 SHSGP:
2021 SHSGP Funding Approved
Unmanned Maritime System (ROV) $78,300
HazMat Detection Monitors $152,250
Subrecipient Total Funding: $230,550
The maximum total payment amount under this agreement is $230,550 from the 2021 Homeland Security Grant.
II. Project Performance Period.
Performance period expires 12/31/2023.
III. Milestones.
Request quotes and check vendors against sam.gov to ensure they are not suspended or debarred. Purchase equipment, pay invoice and inspect equipment upon delivery. Ensure that the equipment is delivered and payed by the 2021 SHSGP deadlines, such as the performance period for this grant 12/31/2023. At the end of the Performance period (December 31, 2023) this project will be 100% completed and the $230,550 grant funds will be fully expended.
1. Milestones can be adjusted upon agreement of both parties without amendment to the contract.
2. the milestone end date.
3. Failure to meet milestones without prior extension agreement can result in termination and deobligation of funds.
IV. Scope of Project and Budget.
Sacramento Fire Department will purchase HazMat Detection Monitor and Unmanned Maritime System (ROV) with 2021 SHSGP grant funds.
All project modifications require 60 day notification to Sacramento OES and modification approval from Cal OES before beginning the project. In addition, justifications for each modification is required per the new requirements from Cal OES.
The accounting system of all SUB-RECIPIENTS must ensure that agency funds are not commingled with funds from other Federal agencies. Each federal award must be accounted for separately.
Total available allocation for this project is $230,550.
EXHIBIT B to Agreement
between the COUNTY OF SACRAMENTO,
hereinafter referred to as "COUNTY," and
SACRAMENTO FIRE DEPARTMENT,
hereinafter referred to as "SUB-RECIPIENT
Homeland Security Grant Program 2021 Grant Assurances
EXHIBIT C to Agreement
between the COUNTY OF SACRAMENTO,
hereinafter referred to as and
SACRAMENTO FIRE DEPARTMENT,
hereinafter referred to as - .
CERTIFICATION REGARDING DEBARMENT AND SUSPENSION
SUB-RECIPIENT agrees to comply with 45 CFR Part 76.100 (Code of Federal Regulations), which provides that federal funds may not be used for any contracted services, if SUB-RECIPIENT is debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions by any federal department or agency.
I (We) certify to the best of my (our) knowledge and belief, that SUB- RECIPIENT named below and its principals:
1. Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions by any federal department or agency;
2. Have not within a three (3)-year period preceding this proposal been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (federal, state, or local) transaction or contract under a public transaction; violation of federal or state antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property;
3. Are not presently indicted or otherwise criminally or civilly charged by a governmental entity (federal, state, or local) with commission of any of the offenses enumerated in paragraph (2) of this certification; and
4. Have not within a three (3)-year period preceding this application/proposal/agreement had one or more public transactions (Federal, State, or local) terminated for cause or default.
5. Shall notify COUNTY within ten (10) days of receipt of notification that SUB-RECIPIENT is subject to any proposed or pending debarment, suspension, indictments or termination of a public transaction.
6. Shall obtain a certification regarding debarment and suspension from all its contractors that will be funded through this Agreement.
7. will be/are funded through this Agreement, upon discovery that the contractor is ineligible or voluntarily excluded from covered transactions by any federal department or agency.
8.NEW: On March 4, 2022, Governor Gavin Newsom issued Executive Order N-6-22 (EO) regarding economic sanctions against Russia and Russian entities and individuals. Each agency/department should carefully review their department issued contracts and promptly begin compliance efforts and any future contracts.
SACRAMENTO FIRE DEPARTMENT
BY: _______________________ DATE: _____________________ Gary E. Loesch, CFO, Fire Chief
EXHIBIT D to Agreement
between the COUNTY OF SACRAMENTO,
hereinafter referred to as "COUNTY," and
SACRAMENTO FIRE DEPARTMENT,
hereinafter referred to as "SUB-RECIPIENT
COUNTY RESOLUTION FOR 2021 SHSGP