Staff Report - City Council COVID-19 Response - ARPA Framework and Funding Priorities - Workforce Development Framework

City Council Report
915 I Street, 1st Floor
Sacramento, CA 95814
www.cityofsacramento.org

File ID: 2022-00620 June 14, 2022

Title: City Council COVID-19 Response: ARPA Framework and Funding Priorities:

Workforce Development Framework and Spending Plan for ARPA Funds

Location: Citywide

Recommendation: Adopt a Resolution: 1) approving the Workforce Development Framework and Spending Plan; 2) authorizing the City Manager or the City Manager’s designee to transfer $2,750,000 from the available fund balance of the American Rescue Plan Act (ARPA) Reinvestment Fund (Fund 1003) to the expenditure budget of ARPA Youth and Workforce Training Project (I02612020); 3) authorizing the City Manager or the City Manager’s designee to execute a $6,980,080 Californians for All: Youth Workforce grant agreement with the State of California; 4) authorizing the City Manager or the City Manager’s designee to increase the revenue and expenditure budgets in the ARPA Youth and Workforce Training Project (I02612020) by $6,980,080 (Operating Grants, Fund 2702); and 5) authorizing the City Manager or the City Manager’s designee to conduct all negotiations and to sign and submit all documents, including but not limited to applications, agreements, amendments, and payment requests related to the Californians for All: Youth Workforce grant agreement with the State of California.

Contact: Kriztina Palone, Workforce Development Manager, (916) 808-2260, [email protected]; Aubree Taylor, Development Project Manager, (916) 808-7191, [email protected]
; Denise Malvetti, Deputy Director, (916) 808-7064,
[email protected], City Manager’s Office of Innovation and Economic Development

Presenters: Kriztina Palone, Workforce Development Manager, (916) 808-2260, [email protected], Aubree Taylor, Development Project Manager, (916) 808-7191, [email protected], City Manager’s Office of Innovation and Economic Development

Attachments:
1-Description/Analysis
2-ARPA Reinvestment Fund Programs
3-Resolution
4-Exhibit A: Workforce Development Framework and Spending Plan 5-Exhibit B: Californians For All: Youth Workforce grant agreement

Description/Analysis

Issue Detail: On August 24, 2021, the City Council held a workshop to discuss the Mayor’s proposed ARPA Framework and Funding Priorities. During the workshop City Council and stakeholders expressed overall interest in funding programs and projects in the following areas:

• Small Business and Commercial Corridor Revitalization • Homeless and Housing
• Youth, Workforce Training and Gang Prevention
• Arts and the Creative Economy
• Valuing City Employees and Addressing Organizational Needs.

On September 14, 2021, City Council adopted the proposed ARPA Framework and Funding Priorities and directed the City Manager, City Attorney, City Auditor, City Treasurer, and City Clerk to implement City Council direction consistent with the adopted ARPA Framework. The framework included an allocation of approximately $9.73 million for workforce development training and services. This total is comprised of $2.75 million from the City’s ARPA allocation combined with a $6.98 million Californians for All (CFA) grant awarded to the City of Sacramento, targeting youth (ages 16-30yrs) for workforce training and job placement into public-sector and non-profit employment opportunities. In addition to the ARPA and CFA funding, on February 15, 2022, as part of the Fiscal Year (FY) 2021/22 Midyear Budget discussions, the City Council allocated $5 million to workforce development services for youth workforce organizations that participated in the CARES Workforce Recovery Portfolio, bringing the total for workforce development investments to $14.73 million.

These additional workforce investments build off the success and lessons learned from the City’s first large-scale external workforce portfolio, the CARES Workforce Recovery Program.

The workforce allocation of the City’s ARPA funding will address and target employment and educational gaps that emerged during the implementation of the City’s FY2020/21 CARES Workforce Recovery Program. Offering more intensive workforce development services to our most in-need young people and families that continue to face negative economic impacts from the pandemic is critical. This additional portfolio of workforce funding and programming will provide expanded case management, job coaching/job placement services, with an infusion of more career-development through greater career exposure and exploration into high- growth/high-demand (based on regional occupational data) jobs and industries in our city.

The proposed workforce spending strategy incorporates extensive feedback and insight over the course of the last 18-months, from a multitude of workforce stakeholders and leaders, including program participants/jobseekers, workforce CBO (community-based organization) providers, youth development organizations and leaders, elected offices, workforce system partners that include SETA (Sacramento Employment Training Agency), SCUSD (Sacramento City Unified School District (Career Technical Education Division)), Los Rios Community College District/Sacramento City College/Consumnes River College, California State University Sacramento (CSUS), UC Davis, and a variety of employers and industry-partners.

This important feedback by our stakeholders and community members helped to identify critical workforce priorities and improved programmatic goals to support increased success and job placements of our young people and residents that will be accessing the City-funded workforce development services. All ARPA funding outlined below would be released through a 30-day solicitation process beginning in early July of 2022 and implementation of programming beginning in late August/early September of 2022.

Based on the feedback, recommendations and guidance provided by our workforce stakeholders and decision-makers, staff is requesting that Council approve the following proposed details:

Workforce Development Framework
Goal #1 Develop Pipeline Access for Our Most Economically Impacted Communities to In-Demand, Quality Jobs Aligned to the City’s Scale-Up Strategy and the Prosperity Strategy CEDs

Goal #2 Build Capacity and Expand the Reach of Workforce Development Activities Deeper into Sacramento Neighborhoods Promoting Equity, Justice and Accountability In-Line with the City’s DEI Goals and Priorities

Goal #3 Expand Outreach and Engagement to Employers, Incentivizing Connections and Hiring from City-Funded Workforce Training Programs, Leading to Quality Jobs, Retention and Career Advancement

Goal #4 Create a Balanced Portfolio of Workforce Programs that Includes:
 Seeding Innovative Programs/Providers (25%)
 Funding Programs/Providers with Proven Track Records (75%) that Train in High-Growth, High-Demand Industries and Sectors for the Sacramento Region

Goal #5 Ensure Funded Workforce Providers Incorporate Data Informed Strategies in the Design and Implementation of their Programs (utilizing Emsi/Burning Glass occupational data for Sacramento)

Workforce Development Spending Plan
Funding Source Program Goals
City’s ARPA Workforce Allocation -
$2.75M
Target Population in Marginalized
Neighborhoods and Communities that are:
 Unemployed/Under-Employed Adults,
 Parents
 Families

CA State CaliforniansForAll (CFA)
ARPA Youth Workforce Grant - $6.98M
Target Populations in Marginalized
Neighborhoods and Communities that are:
 Young People Between ages 16-30
 Prioritization to Foster Care Youth,
 Justice-Involved + Re-Entry Young
People
 Immigrant and Refugee Young People

Services to Be Provided:
 Wages for stipends and internships
 Workforce Readiness and Training into
Public Sector Careers/Jobs
 Public Sector Pathway + Pipeline
Development
 Internship + Job Placement Services in
Public Jobs
 Wrap-Around Services: Case
Management/Job Coaching/Addressing
Barriers
 Community-Based Workforce Projects +
Initiatives
 Coordination with City’s Existing Youth
Workforce/WBL Programs
 Clean + Green Career Pathways
Development (coordination with targeted
City departments)

Mid-Yr. Allocation for Continued Youth
Workforce Programming of CARES
Workforce Recovery Portfolio - $5M

Priority Population:
 Young People Between ages 18-25
 Prioritization to Foster care Youth,
 Justice-Involved + Re-Entry Young
People
 Immigrant and Refugee Young People

Services to Be Provided:
 Address Remedial Education Needs
 Work Readiness + Life Skills Training
 Career Exploration, Career Exposure
and Development
 Workforce Training in High-Growth/High-
Wage/High-Demand Jobs + Careers
 Introduction of New/Innovative Ways of
Work:
o Employee/Owner Co-Operatives
o Social Enterprise
Models/Strategies
o Social/Entrepreneurship
Development

 Intensive Case-Management, Job
Coaching, Job Development, Job, or
Internship (paid) Placements; Addressing
Barriers to Employment

Additional Use of the Funds:
 $750K to #SacYouthWorks enhanced
Summer 2022 programming
 Allocation of $300K for Capacity Building
+ Technical Assistance for Youth
Workforce Providers to Stabilization
Fund
 Identify consultants to assist City staff on
entire youth workforce portfolio
 Merger and alignment of Thousand
Strong Program to overall youth
workforce portfolio

Policy Considerations: The City continues to help its residents respond to the negative economic impacts of the COVID pandemic. The actions contained in this staff report are consistent with the ARPA Framework and Funding Priorities and FY2021/22 Midyear Budget actions.

Economic Impacts: American Rescue Plan Act (ARPA) funds and other eligible federal and state grants will assist the City in providing economic relief to residents and business that have been impacted by COVID-19. Additionally, ARPA spending will support and advance inclusive economic growth, improve the health of neighborhoods and support people, places, and actions that promote overall economic recovery and impacts immediately and well beyond this pandemic.

Environmental Considerations: The proposed action is not a project under CEQA because it relates to government fiscal activities that do not involve any commitment to a specific project which may result in a potentially significant physical impact on the environment. (Cal. Code Regs., tit. 14, §§15060(c)(3), 15378(b)(4)). The proposed action involves activities that are exempt from NEPA under title 24, section 58.34, of the Code of Federal Regulations.

Sustainability: None.

Commission/Committee Action: None.

Rationale for Recommendation: The COVID pandemic significantly magnified existing disparities in Sacramento, particularly for our marginalized and vulnerable communities and neighborhoods. From lack of proper access to broadband or internet, technology deficiencies, virtual-learning burn-out, increased stress from health/mental-health related conditions, job loss or limited job training availability and limited job placement services due to the closures of companies and businesses. Continuing to invest in workforce programming will address these disparities and will allow the City to provide economic recovery to its residents that have been impacted by COVID-19.

Financial Considerations: On September 14, 2021, Council approved Motion No. 2021-0257, which provided a framework committing $2.75 million for workforce development and training. On October 19, 2021, City Council adopted Resolution No. 2021-0313 authorizing the City Manager or City Manager’s Designee to accept $112.2 million of American Rescue Plan Act (ARPA) funding from the federal government. Staff recommends transferring $2.75 million from the available fund balance of the ARPA Reinvestment Fund (Fund 1003) to the ARPA Youth and Workforce Training Project (I02612020). Sufficient funding is available in the available fund balance of the ARPA Reinvestment Fund (Fund 1003) to support the recommended transfer.

Staff also recommends authorizing the City Manager or the City Manager’s designee to execute a $6,980,080 Californians for All: Youth Workforce grant agreement with the State of California and to establish the revenue and expenditure budgets in the amount of $6,980,080 (Operating Grants, Fund 2702) in ARPA Youth and Workforce Training Project (I02612020).

Use of these grant funds requires the City to front the costs associated with services rendered as this is a reimbursement-model grant.

The $5 million allocated in the FY2021/22 Midyear Budget have already been placed in MYOP I02180910.

Local Business Enterprise (LBE): Not applicable.

Attachment 2
ARPA Reinvestment Fund (Fund 1003) $112,313,331
Program Description Approved
Expenditure Category
Aggie Square Job Center 1,000,000 3
Animal Services for the Homeless (ASHR) Response Team 753,230 2 ARPA Grant Liaison Consulting Services 530,490 5
Arts and Cultural Nonprofits 2,250,000 4
Arts Journalism Grant Program 250,000 4
Business Compliance Unit (BCU) Night Team 1,656,101 5
Center for Workers' Rights 550,000 3
Citywide Equity Study 250,000 1
Code Enforcement 205,683 2
Community Response Staffing Expansion 1,025,157 2
Comprehensive Siting Plan - Location Buildout 3,634,400 2 Comprehensive Siting Plan - Property Acquisition 12,783,299 2 Continuation of Existing Homelessness Programming 7,933,277 2 Creative Businesses 1,750,000 4
Creative Economy Focused Youth Workforce Development 1,500,000 4 Downtown Core and Old Sacramento Revitalization 5,000,000 1 Forensiclean Extended Services 1,000,000 2
Gang Prevention and Intervention 1,500,000 3
Homeless and Housing Commitment 8,765,664 2
Illegal Dumping Support 787,000 2
Individual Artists and Creatives 2,750,000 4
Labor Negotiations 9,893,510 5
North Sacramento Code Enforcement and Outreach 450,000 1 Public Records Staffing 3,639,334 5
Public Works Support of Homelessness Programming 572,000 2 Respite Centers Program 2,240,290 2
Sacramento Inclusive Economic Development Collaborative 3,500,000 1 Sacramento Native American Health Center 100,000 1
Small Business Priorities 8,200,000 1
Substance Use Respite and Engagement Program 1,300,000 2 Tourism Recovery through Iconic Event Production 1,500,000 4 Towing Administration Fee Reform 200,000 1
Vaccine Outreach and Education 1,000,000 1
Youth Pop-Up Program 1,300,000 3
$89,769,435
ARPA Balance $22,543,896
Allocation of ARPA by Mayor/Council Priorities Category Funding Small Business and Commercial Corridor Revitalization 1 18,700,000 Homeless and Housing Commitment 2 41,000,000
Youth, Workforce Training, and Gang Prevention 3 4,350,000 Arts, Creative Economy, and Tourism 4 10,000,000
Citywide Organizational Needs 5 15,719,435
Total 89,769,435$
American Rescue Plan Act (ARPA) Reinvestment Fund Programs (reflects Council actions through 5/31/2022)
RESOLUTION NO. 2022-

Adopted by the Sacramento City Council

ARPA Framework and Funding Priorities: Workforce Development Framework and Spending Plan

BACKGROUND

A. On March 4, 2020, Governor Newsom proclaimed a State of Emergency as a result of the threat of the coronavirus disease (COVID-19) in the State of California.

B. On March 5, 2020, the County of Sacramento proclaimed a public health emergency as a result of the threat of COVID-19 (pandemic) in the county.

C. On March 13, 2020, the City Council adopted a resolution declaring a local emergency relating to the pandemic.

D. On March 11, 2021, the American Rescue Plan Act of 2021 (ARPA) was signed into law making available $350 billion through the State and Local Fiscal Recovery Funds (SLFRF) to assist states, tribal governments, and local governments with the reopening and recovery from the adverse health and economic impacts caused by COVID-19. The City of Sacramento became eligible for $112.2 million.

E. On August 24, 2021, the City Council held a workshop to discuss the Mayor’s proposed ARPA Framework and Funding Priorities. During the workshop, the City Council and stakeholders expressed overall interest in funding programs and projects in the following areas: Small Business and Commercial Corridor Revitalization; Homeless and Housing; Youth, Workforce Training and Gang Prevention; Arts and the Creative Economy; and Valuing City Employees and Addressing Organizational Needs.

F. On September 14, 2021, City Council adopted the Mayor’s proposed ARPA Framework and Funding Priorities and directed the City Manager, City Attorney, City Auditor, City Treasurer, and City Clerk to implement City Council direction consistent with the adopted ARPA Framework. The adopted Framework and Funding Priorities included an allocation of $2.75 million for workforce development and training.

G. The State of California allocated $150M to the 13 largest cities in California for the Californians for All Youth Workforce grants. The City of Sacramento allocation is $6,980,080.

H. On February 15, 2022 as part of the 2021-2022 Mid-year budget discussions, the City Council allocated $5M for youth workforce development.

BASED ON THE FACTS SET FORTH IN THE BACKGROUND AND STAFF REPORT, THE CITY COUNCIL RESOLVES AS FOLLOWS:

Section 1. The Workforce Development Framework and Spending Plan attached as Exhibit A is approved.

Section 2. The City Manager or the City Manager’s designee is authorized to transfer $2,750,000 from the available fund balance of the ARPA Reinvestment Fund (Fund 1003) to the expenditure budget of the ARPA Youth and Workforce Training Project (I02612020).

Section 3. The City Manager or the City Manager’s designee is authorized to execute the Californians for All: Youth Workforce grant agreement with the State of California in the amount of $6,980,080 attached as Exhibit B.

Section 4. The City Manager or the City Manager’s designee is authorized to increase the revenue and expenditure budgets in the ARPA Youth and Workforce Training Project (I02612020) by $6,980,080 (Operating Grants, Fund 2702).

Section 5. The City Manager or the City Manager’s designee is authorized to conduct all negotiations, sign and submit all documents, including, but not limited to applications, agreements, amendments, and payment requests related to the Californians for All: Youth Workforce grant agreement with the State of California.

Section 6. Exhibits A and B are part of this resolution.

Table of Contents
Exhibit A – Workforce Development Framework and Spending Plan Exhibit B – Californians for All: Youth Workforce grant agreement

Exhibit A
1 Workforce Development Framework

Goal #1 Develop Pipeline Access for Our Most Economically Impacted Communities to In-Demand, Quality Jobs Aligned to the City’s Scale-Up Strategy and the Prosperity Strategy CEDs

Goal #3 Expand Outreach and Engagement to Employers, Incentivizing Connections and Hiring from City-Funded Workforce Training Programs, Leading to Quality Jobs, Retention and Career Advancement

Goal #5 Ensure Funded Workforce Providers Incorporate Data Informed Strategies in the Design and Implementation of their Programs (utilizing Emsi/Burning Glass occupational data for Sacramento)

Workforce Spending Plan
Funding Source Program Goals
City’s ARPA Workforce Allocation - $2.75M Target Population in Marginalized Neighborhoods and Communities that are:
 Unemployed/Under-Employed Adults
 Parents
 Families

Services to Be Provided:
 Work Readiness, Remedial Education,
Life Skills Training, Career Exploration,
Career Exposure + Development
 Workforce Training in High-Growth/High-
Wage Jobs + Careers
 Case-Management, Job Coaching, Job
Development/Placement; Addressing
Barriers to Employment
 Neighborhood Career Navigators
 Targeted Employer Engagement Initiative
Exhibit A
2 CA State CaliforniansForAll (CFA)
ARPA Youth Workforce Grant - $6.98M
Target Populations in Marginalized
Neighborhoods and Communities that are:
 Young People Between ages 16-30
 Prioritization to Foster Care Youth,
 Justice-Involved + Re-Entry Young People
 Immigrant and Refugee Young People

Mid-Yr. Allocation for Continued Youth
Workforce Programming of CARES
Workforce Recovery Portfolio - $5M

Priority Population:
 Young People Between ages 18-25
 Prioritization to Foster care Youth,
 Justice-Involved + Re-Entry Young People
 Immigrant and Refugee Young People

Services to Be Provided:
 Address Remedial Education Needs
 Work Readiness + Life Skills Training
 Career Exploration, Career Exposure and
Development
 Workforce Training in High-Growth/High-
Wage/High-Demand Jobs + Careers
 Introduction of New/Innovative Ways of
Work:
o Employee/Owner Co-Operatives
o Social Enterprise
Models/Strategies
Exhibit A
3 o Social/Entrepreneurship
Development

 Intensive Case-Management, Job
Coaching, Job Development, Job, or
Internship (paid) Placements; Addressing
Barriers to Employment

Additional Use of the Funds:
 $750K to #SacYouthWorks enhanced
Summer 2022 programming
 Allocation of $300K for Capacity Building +
Technical Assistance for Youth Workforce
Providers to Stabilization Fund
 Identify consultants to assist City staff on
entire youth workforce portfolio
 Merger and alignment of Thousand Strong
Program to overall youth workforce
portfolio

2. The term of this Agreement is:

Californians for All: Youth Workforce Grant Application City of Sacramento

Section 1: Program Goal
What does your city hope to gain from this program/are there strategic goals this program can help your city meet?
The City of Sacramento will utilize the Californians for All Youth Workforce Development Grant to fortify career pathways into public sector and high-growth jobs, and institute a more cohesive youth workforce ecosystem that better aligns the efforts of public agencies, education systems, community-based organizations (CBOs), and employers within growing local industries.

This grant will support the City’s efforts to develop public sector pathways including training youth to step into existing high-need positions and building out sustainable pre-apprenticeship and on- the-job training (OJT) programs that support long-term COVID-19 recovery and climate change mitigation goals. In addition to furthering pathways to public service, this funding will bolster regional capacity to connect youth to careers in high-growth sectors that pay sustainable wages by strengthening Sacramento’s continuum of work -based learning and wor kforce development opportunities for youth and young adults ages 16-30.

Section 2: Program Design
Which focus area(s) will youth be working on (food insecurity, climate change, etc.)? If other focus areas are addressed, please describe.

Over the last several years, particularly over the last 6-8 months - due in part to COVID-19 - the City of Sacramento has endured a mass exodus of staffing. From staff retirements to staff identifying outside employment, the labor shortages that several City departments are currently facing are alarming. Additionally, it is well known that certain Sacramento neighborhoods have been historically under-resourced leading to significant economic inequities. These are the same communities that have, and continue to be, negatively impacted by the COVID-19 pandemic at disproportionate rates.

Through this grant the City of Sacramento will take a two-fold approach to addressing these disparities at both the systems level and program level. Systems Level: Build a cohesive workforce ecosystem made up of regional partners that lead to greater employment success and career attainment. Program Level: Build a robust citywide public sector youth workforce program targeting young people from qualified census tracks and who’s workforce conditions were negatively impacted by COVID-19.

The City of Sacramento will develop a youth workforce pipeline into specific City departments that have the greatest labor needs. Those departments include Department of Utilities (DOU), Public Works, Youth, Parks & Community Enrichment (YPCE) and others that may emerge as we perform a deeper internal analysis.

We will also be reaching out to adjacent local municipalities, such as the County of Sacramento, City of West Sacramento, City of Rancho Cordova, City of Elk Grove, and others, that may have internship or entry -level vacancies that this program can assist with providing competitive and trained young people to meet their labor-force needs.

City of Sacramento
JP1003
Exhibit A Scope of Work
2 Moreover, in alignment with CFA priority pathways, departments such as DOU and YPCE work to mitigate and reduce the impacts of climate change. Sacramento has ambitions de- carbonization goals, with the DOU playing a key role in these efforts. Creating pathways into the DOU will expose and connect young people to careers that align with Sacramento’s carbon reduction and water conservation efforts. Furthermore, YPCE works to empower youth while sustaining parks and neighborhoods. YPCE plays a key role in Sacramento’s efforts to expand its tree canopy – this is an essential strategy to improve air quality, reduce urban health islands, and support healthy communities. These pathways will incorporate existing City-led programs such as Summer at City Hall (S@CH) and Landscape and Learning (L&L) and will serve as recruitment pipelines.

Exposing our youth and young adults to the variety of career options in the nonprofit sector is another pathway we intend to incorporate into our public sector youth workforce program by including internships and job placement paths into community-based organizations (CBOs). Due to the pandemic, our CBO partners have consistently expressed need for increased infrastructure and staff capacity support. In this way, the CFA Grant would help our CBO partners continue the critical frontline work they do every day, including responding to and meeting the needs of our most marginalized and vulnerable youth and families that are still recovering from the economic impacts of the pandemic.

Do you plan on subgranting with CBOs? If so, please name each organization and any prior experience they have running similar programs or the process by which you will select CBO partners.

The City will subgrant with CBOs to provide wrap-around services and job readiness for youth participating in the program. Wrap-around services includes case management, job coaching and navigation, providing referrals, and continuous follow up. The City is well positioned to manage these partnerships as evidenced by existing partnerships that utilize CBOs to support youth in similar ways across a variety of City-led work-based learning and youth development programs.

The City will release an RFQ/NOFA to solicit qualified CBOs to support workforce readiness and job coaching. This process works to align CBO expertise with needed job skills, ultimately bringing in CBOs to coach youth working in a similar sector. Another role that will be included in our RFP/NOFA process is the implementation of a series of bootcamps (or intensive trainings) for all youth/young adults, department supervisors, CBO staff, academic partners and administrative staff involved in Sacramento’s CFA youth workforce program. These trainings will be co-designed and co-facilitated by CBO partners and the City of Sacramento.

A portion of this funding will also be subgranted to CBOs to manage youth internships within their organizations. These CBOs will be selected through an RFP process that emphasizes experience in work-based learning. This branch of programming will connect youth with work experience in the key areas of climate, food insecurity, and local COVID-19 recovery.

Sacramento also plans to subgrant with the Sacramento Metro Chamber Foundation (SMCF) to support all youth onboarding, human resource and payroll management, youth/young adult tracking, evaluation and a final comprehensive report that summarizes the metrics, outcomes, successes, areas of need and recommendations for continued support of the Sacramento CFA Youth Workforce Program.

3 What activities will youth be working on? Please offer a brief, several sentence description of each job activity youth will be undertaking and any partners that will be involved in running that opportunity.

There will be a variety of activities and roles that our young people will occupy in the Sacramento public sector youth workforce program, including administrative support, program coordination, basic accounting support, social media and website support and community engagement and outreach efforts just to name a few of the tasks that our youth participants will be involved in. More specific duties, may include:

Department of Utilities (DOU)
• Work with field crews throughout the city
• Learn the fundamentals of water infrastructure maintenance • Investigate and resolve customer complaints
• Develop communication skills and play an active role in investigating and resolving customer complaints.

Department of Youth, Parks & Community Enrichment (YPCE) Landscape and Learning Program:
• Learn the fundamentals and basic duties on what it takes to keep our city parks maintained and clean.
• Landscape and Safety – Proper handling and installation of plant materials and irrigation as well as general site safety and safe operation of equipment • Estimating – Gathering, calculating, and compiling take off data and assembling bid proposal estimates
• Project Coordination – Working with a Project Manager, manage document control including change orders, billings, field production tracking, purchasing documentation and contract administration

What is the proposed start date for programming? Summer 2022 Section 3: Youth Recruitment/Development
How will the City Recruit Youth?

We intend to leverage our local academic partners (K -12, Adult-Ed, Community Colleges and Universities) and community -based organizations for recruitment and outreach efforts.

Sacramento frequently partners with CBOs that serve historically disinvested communities and high-poverty zip codes and will leverage existing relationships to support the recruitment of youth within priority neighborhoods. Furthermore, Sacramento will leverage existing City -led youth programs such as #SacYouthWorks and Summer @ City Hall to recruit young people which in many cases, is the perfect next step along the work -based learning pipeline for that young person.

Another avenue for recruitment is to expand current City-led summer programs to include the previously mentioned 2–3-week Public Sector Bootcamp (series of trainings), where participants learn about the variety of public sector career opportunities and learn how to move forward into more-intensive programs. This component serves as an expansion of the City’s current Careers in Public Service Day program.

4 What wrap around services, if any, is the city or subgrantee planning on offering to youth? Wrap-around services include job readiness training, career coaching, financial literacy, job placement and transportation support to youth participating in employment opportunities.

Additionally, individualized case management will be provided to include but not be limited to resource referrals to address basic, physical, social, and emotional needs including academic support.

What wage will youth be paid, if known? What length of time do you anticipate the youth serving?
The two placement opportunities vary in length, and youth can expect to participate in either an 8-week summer cohort or a 4-month employment opportunity/on-the-job training (OJT) experience, employing youth at least 50% FTE:

1. Younger youth (16-24): 420 youth over 2yrs/160-hrs/8-week summer cohorts/$18.50 p/h

2. Young adults (18-30): 175 young adults over 2yrs/340-hours/4-month cohorts/$20p/h

Additional youth served:

Young adults (18-30): 4 young adults will serve in year-long City fellowships/$26 p/h All Youth (16-30): 200 youth/40-hour summer Public Sector Bootcamps and career coaching/$600 stipend
Total Youth Served: 799

Section 4: Metrics/Outcomes
Can the city provide the required metrics listed below to CaliforniaVolunteers? If not, please indicate which metrics the city is unable to provide.

Legend: ✓ = Yes, ✕ = Maybe/No with justification
✓ Number of youth employed in program who were previously unemployed

✓ Number of youth who complete full program

✕ Percentage of youth employed in program who remain in college or stable employment - This will be difficult to track beyond the terms of the grant without additional staffing resources.

✕ Percentage of youth employed after completion of program - This will also be difficult to track beyond the terms of the grant without additional staffing resources to coordinate.

✕ Percentage of youth who report job satisfaction after one year of employment, as reported by a survey - If the survey is conducted during the designated timeframe outlined in the terms of the grant, we will do our very best to capture this information from our graduated participants.

✕ Percentage of youth who report an interest in a career in public service after one year of employment, as measured by a survey - If the survey is conducted during the designated timeframe outlined in the terms of the grant, we will do our very best to capture this information from our graduated participants.

5 ✕ Percentage of youth employed in public service after one year of employment - If the one year occurs during the terms of the grant, we will be able to provide this information. If this information is being requested one year after the completion of our Sacramento CFA Youth Workforce Program, it may be difficult to capture this data without additional staff resources.

✓ Job training evaluations

Are there other metrics you will be collecting to determine success of program? If so, please indicate which metrics.

TBD

Section 5: Budget/Staffing/Communications
What is your proposed staffing plan for the program for the city and/or any subgrantees?

The proposed staffing plan includes two full-time City staff to manage, administer, and oversee the workforce programs. These staff will coordinate logistics with participating CBOs, collect metrics, manage reporting. Additionally, City staff will oversee four young adult interns that will assist with programmatic logistics and coordination, basic fiscal coordination and will provide administrative support and operate as liaisons to all program partners and stakeholders involved in the implementation of the Sacramento CFA Youth Workforce Program.

Does your city commit to using CaliforniaVolunteers developed branding for this program and participating in CaliforniaVolunteers-organized trainings/curriculum, if asked? Yes
Are you interested in participating in a program launch media event with CaliforniaVolunteers? Yes

City of Sacramento
JP1003
Applicant:

Items Description Calculation Total Budget
Payroll Oversight & HR
Management
The Foundation will centralize
onboarding and HR for youth
employment posistions. 8% of total wages 230,000
Youth/Young Adult
Program Participants
Tracking
As the employer of record, the
Foundation will track key outputs
including hours worked. 30,000
Program Evaluation &
Reporting by
External evaluators will support
with outcome tracking and report
generation. 40,000
Outreach &
Recruitment
This funding will support
recruitment events and materials. 34,908
Marketing & Promotion
This funding will support marketing
and educational materials for
youth and partners. 30,000
Consultant Support $240,092
Total 605,000.00$ 9%
# Requested
Hourly Salary/Paid-
Internship/Stipend # of Hours Total Budget
175 $20 340 $1,190,000
420 $ 18.50 160 $1,243,200 4 $29 4160 $474,240
Total = 599 $2,907,440 42%
Items Description Calculation Total Budget
FICA for Fellows 3% unemployment 87,396.00$
Worker's Compensation 5% workers comp 145,660.00$
Health Care 12% of wages for medicare 349,584.00$
Participation Incentives
This funding will provide
participation incentives for youth
who engage with the Pathways
to Public Service Bootcamp. $600 stipends for 225 youth $135,000 Total 717,640.00$ 10%
Items Description Calculation Total Budget % Allocation Cross Check Job Readiness &
Career Navigation by
CBO Partners
Bootcamps/Intensive
Trainings/Pubic Sector Career
Pathway Exploration/Exposure/
Program Orientations & Info
Sessions
500,000.00$
Case Management &
Career Coaching by
CBO Partners
CBOs will provide hands-on job
coaching and navigation support
to youth moving through
employment opportunities.
1,250,000.00$
Supportive Services by
CBO Partners
Transportation Support,
Scholarships for Specialized
Trainings & Certifications, Supplies
& Equipment
550,000.00$
Job Placement
Services & Employer
Coordination by CBO
Partner (SETA)
This service will centralize
employment opportunities for
youth and serve as a conduit for
placements.
450,000.00$
Total 2,750,000.00$ 39.4%
Total Budget Request $ 6,980,080.00 Total # of Fellows 824
Partner Status (Proposed or Secured) Contractual Amount SETA Proposed 450,000.00$
Metro Chamber
Foundation Proposed 300,000.00$
CBOs (contracted after
RFP) Proposed 2,300,000.00$
Workforce
Development
Consultants Proposed 2,400,092.00$
Total 5,450,092.00$
Exhibit B Budget Detail
List of Partners - TBD
IV. Program Wrap-Around Services (Not to Exceed 40% of Total Award = $2,750,000 ) III. CaliforniansForAll Youth Workforce Fellows - Other Fellow Costs CaliforniansForAll Youth Workforce Program (Revised 6/2/22) II. CaliforniansForAll Youth Workforce Fellows - Wages
I. Administration (Must Not Exceed 10% of Modified Direct Costs = $605,000.00) City of Sacramento
City of Sacramento
Agreement #JP1003

EXHIBIT B
Budget Payment Provisions

California Volunteers,
CaliforniansForAll Youth Workforce Development Program
And City of Sacramento

Page 1 of 1 ends

BUDGET PAYMENT PROVISIONS

1. Invoicing and Payment
a) For services satisfactorily rendered, and upon receipt and approval of the invoices, the State agrees to compensate the Contractor for actual expenditures incurred in accordance with the rates specified herein, which is attached hereto and made a part of this Agreement.

b) Invoices shall include the Agreement Number and shall be submitted via PDF to [email protected].

2. Budget Contingency Clause
a) It is mutually agreed that if the Budget Act of the current year and/or any subsequent years covered under this Agreement does not appropriate sufficient funds for the program, this Agreement shall be of no further force and effect. In this event, the State shall have no liability to pay any funds whatsoever to Contractor or to furnish any other considerations under this Agreement and Contractor shall not be obligated to perform any provisions of this Agreement.

b) If funding for any fiscal year is reduced or deleted by the Budget Act for purposes of this program, the State shall have the option to either cancel this Agreement with no liability occurring to the State, or offer an agreement amendment to Contractor to reflect the reduced amount.

3. Prompt Payment Clause
Payment will be made in accordance with, and within the time specified in, Government Code Chapter 4.5, commencing with Section 927.

City of Sacramento
JP1003
Exhibit D(1) California Volunteers Reporting Requirements, Invoicing, and Specific Requirements and Terms and Conditions

CaliforniansForAll Youth Jobs Corps Program
Outcome and Output Reporting
All CaliforniansForAll Youth Jobs Corps Program grantees will be responsible for providing periodic and timely reports on outcomes and outputs associated with the funding received from this program.

Reporting Metrics
Grantees will be required to report the following metrics on a quarterly and annual basis to California Volunteers in a format and method to be specified by California Volunteers. These metrics are subject to change, depending on the California Department of Finance’s review and approval:
• Required by Department of Treasury:
o Number of workers enrolled in sectoral job training programs o Number of workers completing sectoral job training programs o Number of people participating in summer youth employment programs
• Output: Total number of youth employed; number of hours of employment
• Outcome: Percentage of participants who enroll in higher education or gain employment following program end; Number of industries served; Disadvantaged areas served
Additionally, CaliforniaVolunteers requires cities to report the following data, where feasible, on a quarterly and annual basis to CaliforniaVolunteers in a format and method to be specified by California Volunteers. • Number of youth participating in program
• Number of youth employed in each focus area
• Number of youth enrolled in job training/readiness programs • Number of youth completing job training/readiness programs • Number of youth participating in summer program (if applicable) • Average wage and hours worked of participants across program Information/data/member stories as requested for annual report • Does this project serve an economically disadvantaged community? • Number of youth employed in program who were previously unemployed City of Sacramento
JP1003
Exhibit D(1) California Volunteers Reporting Requirements, Invoicing, and Specific Requirements and Terms and Conditions

• Number of youth who complete full program (1 year or summer program) • Percentage of youth employed in program who remain in college or stable employment
• Percentage of youth employed after completion of program • Percentage of youth who report job satisfaction after one year of employment, as reported by a survey
• Percentage of youth who report an interest in a career in public service after one year of employment, as measured by a survey
• Percentage of youth employed in public service after one year of employment
• Job training evaluations
Reporting Deadlines:

Report Reporting Period Partner Reports Due
1 (if applicable) Award Date – December 31, 2021 January 10, 2022 2 January 1 – March 31, 2022 April 8, 2022
3 April 1 – June 30, 2022 July 8, 2022
4 July 1 – September 30, 2022 October 7, 2022

California Volunteers will update this reporting timeline with additional reporting periods, upon receipt of updated reporting timelines established by the federal government for projects leveraging State Fiscal Recovery Funds, as further identified by the California Department of Finance. Reporting metrics may be updated, depending on updated guidance from the California Department of Finance.

Reporting Process:

California Volunteers will be providing a comprehensive reporting template for grantees upon execution of a contract. Additionally, this reporting template and process may be updated during the period of the contract. At the time when the reporting process is updated, California Volunteers will roll out communication regarding this process and provide updates to grantees.

City of Sacramento
JP1003
Exhibit D(1) California Volunteers Reporting Requirements, Invoicing, and Specific Requirements and Terms and Conditions

CaliforniansForAll Youth Jobs Corps Program
Invoicing
This grant is a cost-reimbursement grant. As such, grantees will be required to submit periodic and timely invoices to California Volunteers for expenses already incurred for processing and payment. Grantees have the discretion to invoice monthly or quarterly. However, California Volunteers will not allow invoices for periods in excess of three months due to the need to provide quarterly financial reporting to the California Department of Finance, as well as the federal government, over the use of State Fiscal Recovery Funds (SFRF), federal stimulus funding.

Invoicing Deadlines:

Grantees have the discretion to invoice monthly or quarterly. If monthly, invoices should be submitted by the 15th of the following month. If quarterly, invoices should be submitted with the financial report no later than the due date identified in the financial reporting deadlines below.

Financial Reporting Metrics:

Grantees will be required to report quarterly on expenditures and unliquidated obligations associated with the grant. As such, grantees will be required to provide the following:
• Expenditure Amounts
o Cumulative Expenditures (prior cycles)
o Expenditure Adjustments (+/-) prior cycles
o Expenditures (Current Cycle)
o Total Cumulative Expenditures
• Obligation Amounts
o Remaining Obligation
o Total Cumulative Expenditures
o Total Cumulative Expenditures + Obligation
o Award Amount
• Notes (if applicable)
These metrics are subject to change, depending on the California Department of Finance’s review and approval.

City of Sacramento
JP1003
Exhibit D(1) California Volunteers Reporting Requirements, Invoicing, and Specific Requirements and Terms and Conditions

Financial Reporting Deadlines:

Report Reporting Period Partner Reports Due
1 Award Date – December 31, 2021 January 10, 2022
2 January 1 – March 31, 2022 April 8, 2022
3 April 1 – June 30, 2022 July 8, 2022
4 July 1 – September 30, 2022 October 7, 2022

Reporting Process:

California Volunteers will be providing a comprehensive financial reporting template for grantees upon execution of a contract. Additionally, this reporting template and process may be updated during the period of the contract. At the time when the reporting process is updated, California Volunteers will roll out communication regarding this process and provide updates to grantees.

City of Sacramento
JP1003
Exhibit D(1) California Volunteers Reporting Requirements, Invoicing, and Specific Requirements and Terms and Conditions
CaliforniansForAll Youth Jobs Corps Program
State Fiscal Recovery Funds
This program is funded 100% from California Volunteers' award from the Coronavirus State Fiscal Recovery Funds (CSFRF). California Volunteers is making a subaward of CSFRF funds to the Grantee under this contract. The Assistance Listing number assigned to the CSFRF program is 21.027. Grantees leveraging this funding are required to follow specific terms and conditions, reporting requirements, guidance, etc. associated with these funds. The requirements for the use of these funds are incorporated in their entirety through the inclusion of the links to specific resource pages in this Exhibit (see below). This includes links and attachments referenced on the following pages.

Resources:
• Coronavirus State and Local Fiscal Recovery Funds:
https://home.treasury.gov/policy-issues/coronavirus/assistance-for-state- local-and-tribal-governments/state-and-local-fiscal-recovery-funds • State Fiscal Recovery Fund: https://www.dof.ca.gov/budget/COVID- 19/State_Fiscal_Recovery_Fund/
• State Fiscal Recovery Fund Reporting Portal:
https://www.dof.ca.gov/budget/COVID-
19/State_Fiscal_Recovery_Fund_Reporting_Portal/
Through execution of the contract, grantees agree to follow the rules, guidance, regulations, and terms and conditions as outlined in the above links, as well as any other requirements and policies outlined throughout the exhibits of the executed contract.

City of Sacramento
JP1003
Exhibit D(1) California Volunteers Reporting Requirements, Invoicing, and Specific Requirements and Terms and Conditions

Programmatic and Fiscal Document Retention
In line with State and Federal requirements regarding record retention, grantees are required to maintain all documentation, programmatic and fiscal, pertaining to this contract for a period of five years after the close out the contract and the payment of the final invoice. The grantee is required to maintain books, records, documents, and other evidence pertaining to the reimbursable costs and hold them available for audit and inspection by the State or Federal Government for the five years following the close out of the contract and payment of the final invoice. These retention requirements pertain to all contracts associated with this program, regardless of funding source.

Sacramento City CouncilJune 14, 2022

Sacramento City Council
June 14, 2022