City Council Report
915 I Street, 1st Floor
Sacramento, CA 95814
www.cityofsacramento.org
File ID: 2022-00712 June 28, 2022
Title: Agreement: Closed-Circuit Television (CCTV) Pipeline Inspection Equipment, Parts, and Software (Two-Thirds Vote Required) [Published for 10-Day Review 06/17/2022]
Location: Citywide
Recommendation: Pass a Motion authorizing the City Manager or City Manager’s designee to: 1) suspend competitive bidding, in the best interests of the City, for the purchase of closedcircuit television (CCTV) pipeline inspection equipment, parts, and software; 2) execute an Agreement with WECO Industries, Inc. to purchase CUES CCTV wastewater pipeline inspection parts, equipment, and software for a one-year term with up to four one-year renewal options, for a total amount not to exceed $1,500,000.
Contact: Stacy Larkin, Administrative Analyst, (916) 808-6356, [email protected]; Kevin Guerra, Superintendent, (916) 808-4022, [email protected]; Doug Henry, Division Manager, (916) 808-6955, [email protected]; Bill Busath, Director, (916) 808-1434, [email protected]; Department of Utilities Presenter: None.
Attachments:
1-Description/Analysis
2-Agreement
Description/Analysis
Issue Detail: The Department of Utilities (DOU) deploys a fleet of CCTV camera trucks, manufactured by CUES, Inc., that allow staff to quickly view and assess cause of blocked sanitary sewer mains. This technology reduces overflows and is used to determine maintenance time frames and pinpointing areas that need repair. This capability eliminates the need to excavate large areas during repairs minimizing cost, environmental impacts, and disruption to City residents. DOU’s preventative maintenance program for the separated and combined sewer systems requires staff to use CUES CCTV vehicles to inspect a total of 839 miles of mains, service connections, and manholes in a five-year cycle.
To meet this objective and comply with regulatory mandates, DOU has an ongoing need to purchase the parts, equipment, and software necessary to maintain, repair, and upgrade the CUES CCTV pipeline inspection equipment.
Policy Considerations: City Code Section 3.56.230(c) authorizes the City Council to suspend competitive bidding for the purchase of supplies when the City Council determines it is in the best interests of the City to do so.
The Sacramento City Code Section 4.04.020 and Council Rules of Procedure (Chapter 7, Section E.2.d) mandate that unless waived by a 2/3 vote of the City Council, all labor agreements and all agreements greater than $1,000,000 shall be made available to the public at least ten (10) days prior to council action. This item was published for 10-day review on June 17, 2022, in compliance with the City Code.
Economic Impacts: None.
Environmental Considerations:
California Environmental Quality Act (CEQA): The proposed activity is not a project pursuant to the California Environmental Quality Act (CEQA). The activity is a continuing administrative or maintenance activity involving the purchase of supplies that is not a project pursuant to CEQA Guidelines Section 15378(b) and is not subject to CEQA [CEQA Guidelines Section 15060(c)(3)]. Future repair and maintenance activities at existing City facilities, that may utilize the purchased supplies, would be exempt from CEQA review pursuant to CEQA Guidelines Section 15301.
Sustainability: The purchase of CUES CCTV pipeline inspection parts, equipment, and software furthers the City’s Sustainability Master Plan goal of continuing to reduce sanitary sewer overflows.
Commission/Committee Action: Not Applicable.
Rationale for Recommendation: The DOU has an ongoing need to purchase CUES CCTV wastewater pipeline inspection equipment from WECO Industries, Inc. to ensure continuation of services to its customers and compliance with regulatory mandates.
City Code Section 3.56.230 allows the City Council to suspend competitive bidding by twothirds vote when the City Council determines that it is in the best interest of the City.
Suspension of competitive bidding is in the City’s best interest because WECO Industries is the only authorized supplier for CUES products for Northern California. The parts, equipment, and software are necessary to maintain, repair, and upgrade the CUES CCTV pipeline inspection equipment.
Financial Considerations: The proposed agreement is for an initial term of one-year with four renewal options for a total amount not-to-exceed of $1,500,000. Sufficient funding is available in the DOU’s Fiscal Year 2022/23 operating budget to fund the first year of the agreement.
Funding for future fiscal years shall be subject to funding availability in the budget adopted for the applicable fiscal year.
There are no General Funds allocated or planned for this project.
Local Business Enterprise (LBE): Weco Industries, LLC is not an LBE. The minimum LBE participation requirement is waived as the City is suspending competitive bidding and utilizing an alternate procurement method to select a vendor.