Staff Report - Cooperative Purchase Contracts -Refuse Trucks — Sacramento City Council, June 28, 2022

City Council Report
915 I Street, 1st Floor
Sacramento, CA 95814
www.cityofsacramento.org

File ID: 2022-01204 June 28, 2022

Title: Cooperative Purchase Contracts: Refuse Trucks [Published for 10-Day Review 06/17/2022]

Location: Citywide

Recommendation: Adopt a Resolution: 1) approving the use of a cooperative purchase contract between Sourcewell and Autocar Truck, LLC/Autocar Industries, LLC (Contract No. 060920-ATC) for the purchase of 30 Autocar chassis from an authorized dealer, Dobbs Peterbilt, in an amount not to exceed $8,074,140; 2) approving the use of a cooperative purchase contract between Sourcewell and Scranton Manufacturing Company, Inc. (Contract No. 091219-NWY) for the purchase of 30 New Way bodies from an authorized dealer, Ray Gaskin, in an amount not to exceed $6,393,135; 3) authorizing the City Manager or the City Manager’s designee to increase the expenditure and revenue budgets in the Department of Public Works FY2022/23 operating budget (Fleet Fund, Fund 6501) in the amount of $711,116; 4) authorizing the City Manager or the City Manager’s designee to transfer $711,116 from the Recycling and Solid Waste Fund Balance (Fund 6007) to the Department of Public Works Solid Waste Fleet Project (I06147000, Fund 6007); 5) authorizing the City Manager or the City Manager’s designee to execute the purchases specified above.

Contact: Alison Kerstetter, Program Specialist, (916) 808-1163, [email protected]
; Mark Stevens, Fleet Manager, (916) 808-5869,
[email protected]; Department of Public Works

Presenter: None

Attachments:
1-Description/Analysis
2-Contracts
3-Resolution

Description/Analysis

Issue Detail: The Department of Public Works, Fleet Management Division, has a customer requirement to purchase 17 replacement refuse trucks and 13 new refuse trucks for the Department of Public Works, Recycling & Solid Waste Division. These trucks are used to pick- up and transport recycling materials and refuse to facilities for processing. The 13 additional trucks have been approved in the budget to provide pick-ups due to increased customers and services.

Policy Considerations: The recommendations in this report are in accordance with Sacramento City Code Chapter 3.56 and Sacramento City Code Section 4.040.020 and Council Rules of Procedure, Chapter 7, Section E.2.d, which requires additional posting time for labor agreements and agreements greater than $1 million. This item was published for 10- day review on June 17, 2022, in compliance with the City Code.

Economic Impacts: None.

Environmental Considerations:

California Environmental Quality Act (CEQA): No environmental review is necessary because the recommendations in this report involve the purchase of vehicles and are not considered to be a project in accordance with Section 15378(b)(2) of the CEQA guidelines.

Sustainability: The recommended purchases are consistent with the updated Fleet Sustainability Policy, adopted by City Council on December 12, 2017 (Resolution No. 2017-0478).

Commission/Committee Action: None.

Rationale for Recommendation: After reviewing the available purchase options, Fleet Management has determined that using the Sourcewell cooperative purchase contracts with Autocar Truck, LLC/Autocar Industries, LLC and Scranton Manufacturing Company, Inc. represents the most advantageous purchasing strategy. The recommended cooperative purchase agreements were competitively bid nationally, and Sourcewell receive greater discounts from the manufacturers, due to higher purchase volume, than the City would receive if issuing its own bid.

In an ongoing effort to maximize cost savings and staff resources, many government agencies share contracting efforts through cooperative purchasing. This procurement method increases pricing competitiveness and lowers capital costs through volume buying. When comparing the administrative costs of procurement, staff considers product research, source selection, specifications, advertising, staff reports, awarding, protest, and administration of the contract.

The City has used both regional and national cooperative purchase agreements to complement its own contracting initiatives. Cooperative purchasing enables City departments to evaluate a broader range of contracting opportunities and to share resources with other jurisdictions. Cooperative purchasing also leverages internal and external resources to maximize cost savings opportunities for the City.

Financial Considerations: The recommended purchases in a total amount not to exceed $14,467,275 will be made from the Department of Public Works Fiscal Year (FY) 2022/23 operating budget (Fleet Fund, Fund 6501) and charged to the Department of Public Works Solid Waste Fleet Project (I06147000, Fund 6007).

An increase to the Department of Public Works operating revenue and expenditure budgets (Fund 6501) in the amount of $711,116 is necessary as the original amount budgeted for the refuse trucks was unable to take into effect the additional cost from the vendor regarding steel surcharges and price increases. A transfer in the amount of $711,116 from the Recycling and Solid Waste Fund balance (Fund 6007) to the Department of Public Works Solid Waste Fleet Project (Fund 6007) is requested to cover the cost of the refuse trucks. Upon completion of the suggested budget adjustments, sufficient funding will exist in the Recycling and Solid Waste Fund and the Public Works Fleet Project (I06147000) to support the recommended purchases.

Local Business Enterprise (LBE): Autocar Truck, LLC/Autocar Industries, LLC and Scranton Manufacturing Company, Inc. are not LBE’s. The minimum LBE participation requirement is waived for the City’s use of cooperative purchase agreements that have been competitively bid, evaluated, and awarded by other governmental agencies that may or may not have similar LBE programs.

June 7, 2022
Ms. Alison Kerstetter
City of Sacramento
5730 24th Street, Building 1
Sacramento, CA 95822

Dear Alison:

Thank you for your interest in two 2023 Autocar ACX chassis, set up for an automated side loader body.

These units are quoted through the Sourcewell contract #060920-ATC. Due to rising cost of components, precious metals and steel, the cab and chassis prices have increased dramatically over last year’s price. Autocar is currently scheduling trucks in mid September 2023, which means the trucks will not get to New Way until October 2023.

The cost to purchase one ACX Autocar cab and chassis is as follows:

2023 Autocar TWO AXLE ACX cab and chassis set up for an ASL Body: $ 249,609.00 Chassis cost: $ 216,809.00, CNG fuel System cost: $32,800.00 Licensing fees: $ 85.00
Title fee $ 23.00
Subtotal: $ 249,717.00

Sales Tax- 8.75%: $ 21,850.24
Fee $ 17.50
Total Cost: $ 271,584.74*
Total cost for 2 units: (2 x $ 271,584.74) $ 543,169.48*

*This price is good until 07/28/2022
The Autocar chassis will have a one year warranty from the date the unit is placed in service (DIS). The engine has an extended warranty for 5 years/ 150,000 miles, and the Allison transmission has a 5 year extended warranty. The quote also includes adding a mirror on the outside left corner, clean out air hose, replace the ignition key to a keyless version and add an interior fan. Each truck will be delivered to the City of Sacramento’s yard at 2812 Meadowview Road, Sacramento.

Please call me at 916-225-1435 if you have any questions.

Thanks again,
Ron Thoensen
Ron Thoensen
Truck Sales Representative- Dobbs Peterbilt

June 1, 2022
Ms. Alison Kerstetter
City of Sacramento
5730 24th Street, Building 1
Sacramento, CA 95822

Dear Alison:

Thank you for your interest in twenty-five 2023 Autocar ACX chassis, set up for an automated side loader body. These units are quoted through the Sourcewell contract #060920-ATC. Due to rising cost of components, precious metals and steel, the cab and chassis prices have increased dramatically over last year’s price. Autocar is currently scheduling trucks in mid August 2023, which means the trucks will not get to New Way until early September/ October 2023.

The cost to purchase one ACX Autocar cab and chassis is as follows:

2023 Autocar ACX cab and chassis set up for an ASL Body: $ 246,675.00 Chassis cost: $ 216,375.00, CNG fuel System cost: $30,300.00 Licensing fees: $ 85.00
Title fee $ 23.00
Subtotal: $ 246,783.00

Sales Tax- 8.75%: $ 21,593.51
Tire Fee $ 17.50
Total Cost: $ 268,394.01*
Total cost for 25 units: (25 x $ 268,394.01) $ 6,709,850.25*

*This price is good until 07/15/2022
The Autocar chassis will have a one year warranty from the date the unit is placed in service (DIS). The engine has an extended warranty for 5 years/ 150,000 miles, and the Allison transmission has a 5 year extended warranty. The quote also includes adding a mirror on the outside left corner, clean out air hose, replace the ignition key to a keyless version and add an interior fan. Each truck will be delivered to the City of Sacramento’s yard at 2812 Meadowview Road, Sacramento.

Please call me at 916-225-1435 if you have any questions.

Thanks again,
Ron Thoensen
Ron Thoensen
Truck Sales Representative- Dobbs Peterbilt

June 1, 2022
Ms. Alison Kerstetter
City of Sacramento
5730 24th Street, Building 1
Sacramento, CA 95822

Dear Alison:

Thank you for your interest in three 2023 Autocar ACX chassis, set up for a rear loader body. These units are quoted through the Sourcewell contract #060920-ATC. Due to rising cost of components, precious metals and steel, the cab and chassis prices have increased dramatically over last year’s price. Autocar is currently scheduling trucks in August 2023, which means the trucks will not get to New Way until early October/ November 2023.

The cost to purchase one ACX Autocar cab and chassis is as follows:

2023 Autocar ACX cab and chassis set up for an Rear Loader Body: $ 251,560.00 Chassis cost: $ 216,455.00, CNG fuel System cost: $35,105.00 Licensing fees: $ 85.00
Title fee $ 23.00

Subtotal: $ 251,668.00
Sales Tax- 8.75%: $ 22,020.95
Tire Fee $ 17.50
Total Cost: $ 273,706.45*
Total cost for 3 units: (3 x $ 273,706.45) $ 821,119.35*

Please call me at 916-225-1435 if you have any questions.

Thanks again,
Ron Thoensen
Ron Thoensen
Truck Sales Representative- Dobbs Peterbilt

06/07/2022
Chassis Specification

Description Front Weight Rear Weight

AUTOCAR TRUCKS
O ENG0001 ENGINEERING GROUP

IDENTIFIER
AUTOCAR ENGINEERING 0 0
S 0040001 MODELS ACX42 10,535 3,121
O 5000002 CAB SHELL SINGLE RIGHT HAND DRIVE
CAB
0 0
O 100U200 CUSTOMER TYPE NJPA/SOURCEWELL 0 0

VEHICLE ADAPTATION
O 1140005 COUNTRY OF USE CALIFORNIA SPECIFIC U.S.

VEHICLE ADAPTATION
0 0

SOLUTION
O C049999 BODY COMPANY UNDETERMINED / ALTER TO

SPECIFY
0 0
O C02004 BODY TYPE AUTOMATED SIDE LOADER 0 0
O C070006 FUEL SYSTEM TYPE BOC CABINET MOUNTED
CNG
0 0
O C069999 BODY STYLE UNDETERMINED / ALTER TO

SPECIFY
0 0
O C05018 TOTAL BODY CAPACITY -

BODY/HOPPER
18 YARD 0 0
S C090002 AXLE QUANTITY 2 AXLE 0 0
O C080001 REAR SUSPENSION TYPE STD/BEAM TYPE REAR

SUSPENSION
0 0
O C01004 APPLICATION REFUSE - TRANSFER

STATION
0 0
O C03002 TERRITORY WEST COAST 0 0
O D010200 FRONT GAWR 20000 LBS 0 0
O D020240 REAR GAWR 24000 LBS 0 0
A D100440 GVWR 44000 LBS 0 0
ENGINE
O 1012201 ENGINE ASSY L9N, 320 HP / 2200RPM / 1000

LB-FT, CUMMINS
0 0
O 972A201 SPECIAL EMISSION

CERTIFICATION LABELS

CARB HHDE CERT NAT GAS
(NO LABEL REQUIRED
–GVWR OVER 40K)
0 0
S 9722022 CERTIFICATION-

EMISSIONS
COMPLIES WITH 2022 U.S.

EMISSIONS
0 0
O 4460002 FUEL TYPE COMPRESSED NATURAL GAS 0 0

ENGINE EQUIP
Prepared By Ronald Thoensen
Quote Id : City of Sacramento 2 axle ASL
Phone : 916-319-5219
Quote Number : Q0045388
Model : 2023 - ACX42 Class 8
Prepared For Alison Kerstetter
City of Sacramento - 24th St.

Price Level : 202201102023A Tuesday, June 7, 2022
1:03:42 PM EST

Page 1 ends

9 O 1222000 PTO-ENGINE FRONT FEPTO ADAPTER (3.75" BCD
with 2.75" MALE PILOTED
FLANGE YOKE - 7/16-20
BOLTS)
40 -9
S 128071 ENGINE CONTROL

SPECIFICATIONS
DEFAULT SPECS 0 0
S 1290004 ENGINE ELECTRONICS CUMMINS 500K

COMMUNICATION
0 0
O 438998 FILTER-FUEL, CHASSIS

MOUNTED

NO ADDITIONAL FUEL

FILTER PROVIDED
-3 0
O 170104 FILTER-FUEL, ENGINE

MOUNTED

NATURAL GAS FUEL

CLEANER
0 0
S 2080001 FAN & DRIVE-ENGINE 2-SPEED FAN 0 0
S 2120003 RADIATOR SURGE TANK STANDARD SURGE TANK W/

SIGHT GLASS
0 0
O 220052 AIR CLEANER 16" TWO STAGE 28 3
S 226001 AIR INTAKE RAIN CAP BLACK, HOOD TYPE 0 0
O 2300011 MUFFLER SYSTEM HORZ CATALYST W/ LH

VERT OUTLET
0 0
O 2310005 EXHAUST SHIELDS STAINLESS STEEL MUFFLER

SHIELD-SINGLE W/EXHAUST

BLANKET (FOR NATURAL

GAS ENGINES)
0 0
S 2322001 EXHAUST STACKS 90 DEGREE SIDE OUT

DIFFUSER
0 0
O 234001 EXHAUST RAIN CAP SINGLE 1 0
S 115A200 TURBO HEAT SHIELD TURBO HEAT SHIELD 0 0
O 239998 UREA DELIVERY SYSTEM NO DEF TANK PROVIDED -30 -4 S 5300001 ENGINE/EXHAUST COVER ALUM TURBO/EXHAUST PIPE

DEBRIS SHIELD
0 0
S 700026 AIR COMPRESSOR CUMMINS WABCO 18.7 CFM

COMPRESSOR
0 0
S 8200003 STARTING MOTOR DELCO REMY 12V 39 MT
W/OCP
0 0
S 8020004 ALTERNATOR DELCO REMY 36SI 12V 160
AMP
13 0
S P020001 ENGINE IDLE SHUT DOWN ENGINE IDLE SHUT DOWN
ENABLED ( 5 MINUTES )
0 0
S P030001 CRUISE CONTROL

PARAMETER
CRUISE CONTROL ENABLED 0 0
S P630006 MAX VEHICLE SPEED -

PTO MODE

MAX VEHICLE SPEED IN PTO
MODE = 6 MPH
0 0
S P641200 RPM PTO MODE 1200 RPM MAX IN PTO 0 0
S P701200 PTO SET SWITCH PTO SET SWITCH = 1200 RPM 0 0
S P711000 PTO RESUME SWITCH PTO RESUME SWITCH = 1000
RPM
0 0
Prepared By Ronald Thoensen
Quote Id : City of Sacramento 2 axle ASL
Phone : 916-319-5219
Quote Number : Q0045388
Model : 2023 - ACX42 Class 8
Prepared For Alison Kerstetter
City of Sacramento - 24th St.

Price Level : 202201102023A Tuesday, June 7, 2022
1:03:42 PM EST

Page 2 ends

9 A P010057 VEHICLE GOVERNED

SPEED LIMIT
SPEED LIMIT 57 MPH
(LIMITED BY PROP SHAFT
CALCS)
0 0

TRANSMISSION
S 2580003 VOCATION RDS REFUSE - VOC 400-XXX 0 0
O 2690019 CONTROL MODULE
(ELECT)

REFUSE W/ AUTO-NEUTRAL
& SERVICE BRAKE, VP170
0 0
O 27A0001 TRANSMISSION

RETARDER

ALLISON OUTPUT

RETARDER RDS

TRANSMISSION
125 25
S 26A0001 TRANSMISSION SHIFT

SCHEDULE / FUEL SENSE

PRIMARY PERFORMANCE /

SECONDARY ECONOMY
0 0
S PT10001 TRANS DIRECTION

CHANGE SHIFT INHIBIT
SHIFT INHIBIT ENABLED 0 0
O 27P0001 TRANSMISSION

RETARDER AUDIBLE
ALARM

TRANSMISSION RETARDER

AUDIBLE ALARM
0 0
S 2700021 TRANSMISSION ALLISON 3000 SERIES, 5-
SPEED
0 0
S 287A200 TRANSMISSION

BREATHER

TRANSMISSION REMOTE

BREATHER
0 0
S 284016 TRANSMISSION

CONTROLS

ALLISON PUSHBUTTON

CONTROLS
0 0
S 286005 COOLER-TRANSMISSION
OIL
OIL TO WATER TYPE 0 0
S 290003 TRANSMISSION OIL

FILL/CHECK

OIL FILL TUBE / DIPSTICK W/

LEVEL SENSOR
0 0
S 300011 DRIVESHAFT-MAIN SPICER 1760HD HALF ROUND 0 0

FRONT AXLE
S 3700002 FRONT AXLE MERITOR MFS-20 STEER
AXLE, 20000# CAPACITY
0 0
S 3690005 FRONT AXLE POSITION 52.5 INCHES 0 0
O 3710003 FRONT SUSPENSION 10200 LB TAPER LEAF

REDUCED RIDE HEIGHT,
22000 LB GROUND CAPACITY
-90 5
O 371T01 SUSPENSION, FRONT AUX AUX LOAD CUSHION 10 0
S 373002 SHOCK ABSORBERS-
FRONT

DOUBLE ACTING SINGLE -

HEAVY DUTY
0 0
S 904011 HUBS-FRONT STEEL HUB PILOTED,285MM

BOLT CIRCLE
0 0
S 9400001 WHEEL OIL SEALS-FRONT SCOTSEAL PLUS XL 0 0
S 9210001 HUB CAPS - FRONT AXLE CR ZYTEL HUBCAP 0 0
S 374002 FRONT AXLE LUBRICANT SYNTHETIC,DANA SPICER
EP75W90,OR EQUIV
0 0
S 7510003 BRAKES-FOUNDATION,

FRONT AXLE
MERITOR 16.5X6 QP 0 0
Prepared By Ronald Thoensen
Quote Id : City of Sacramento 2 axle ASL
Phone : 916-319-5219
Quote Number : Q0045388
Model : 2023 - ACX42 Class 8
Prepared For Alison Kerstetter
City of Sacramento - 24th St.

Price Level : 202201102023A Tuesday, June 7, 2022
1:03:42 PM EST

Page 3 ends

9 S 754009 BRAKE SLACK ADJUSTERS
-FRONT AXLE
MERITOR AUTOMATIC 0 0
S 755001 DUST SHIELDS - FRT
BRAKES

DUST SHIELDS - FRONT
BRAKES
0 0
S 901001 BRAKE DRUM-FRONT CAST IRON 0 0
O 383107 STEERING GEAR INTEGRAL POWER STEERING

W/LEFT HAND RAM
0 0
S 387003 POWER STEERING

RESERVOIR

FOUR QUART REMOTE

MOUNTED
0 0

REAR AXLE
O 330328 REAR DRIVE AXLE-SINGLE
& TANDEM
ARVIN MERITOR RS30-185,

SINGLE REDUCTION AXLE
0 137
O 331614 REAR DRIVE AXLE RATIO 6.14 0 0
O 333015 REAR DRIVE AXLE ANTI-

SPIN DEVICES

SINGLE AXLE FULL LOCKING
WHEEL DIFF.
0 17
O 350338 REAR SUSPENSION REYCO 102CC 31000 LB

GROUND CAPACITY
0 210
O 358001 TORQUE RODS LONGITUDINAL ONLY -

RUBBER BUSHED
0 0
S 9130001 HUBS-REAR IRON HUB, HP 10 STUD 0 0
S 3400001 REAR AXLE BREATHER STANDARD AXLE BREATHER 0 0 O 9412004 WHEEL OIL SEALS-REAR CHICAGO RAWHIDE SEAL

WITH ZIP-TORQ NUT
0 0
S 7610003 BRAKES-FOUNDATION,

REAR AXLE
MERITOR 16.5X7 Q PLUS 0 0
S 764012 BRAKE SLACK ADJUSTERS
-REAR AXLE

MERITOR AUTOMATIC-

SINGLE AXLE
0 0
S 765001 DUST SHIELDS - REAR
BRAKES

DUST SHIELDS - REAR
BRAKES
0 0
S 781011 BRAKE CHAMBERS-

PARKING, TYPE/VENDOR
CAM TYPE M\G\M STOPGARD
(2)
0 0
S 910001 BRAKE DRUM-REAR CAST IRON 0 0
BRAKES
S 729002 AIR LINES-PARKING

BRAKE, CHASSIS

AIR LINES CHASSIS PARK
BRAKE
0 0
O 7412000 BRAKE CONTROL SYSTEM MERITOR WABCO ABS 4S/4M

W/PLC AND ATC
0 0

CHASSIS
O 400198 WHEELBASE 198 INCHES -17 -21
O 402098 FRAME-REAR OVERHANG 98" -81 337
S 403012 FRAME RAILS 3/8" VARIABLE DROP STEEL,
EXT B
0 0
O 4090001 FRAME CROSSMEMBER-
CENTER
7-PIECE STEEL W/ ALUM BOC

X-MEMBER ORIENTATION B
22 118
O 4100002 MISC TSO OPTIONS KEEP RH RAIL CLEAR 0 0
Prepared By Ronald Thoensen
Quote Id : City of Sacramento 2 axle ASL
Phone : 916-319-5219
Quote Number : Q0045388
Model : 2023 - ACX42 Class 8
Prepared For Alison Kerstetter
City of Sacramento - 24th St.

Price Level : 202201102023A Tuesday, June 7, 2022
1:03:42 PM EST

Page 4 ends

9 S 4110002 FRAME CROSSMEMBER-

END CLOSING

ALUMINUM MEMBER-IF

REQUIRED
0 0
S 460001 BUMPER-FRONT STEEL PAINTED 0 0
S 480002 TOWING DEVICE-FRONT TWO REMOVABLE TOW PINS 0 0 S 8742000 WIRING, BODY

INTERFACE
RP 170 COMPLIANT 0 0
O 892009 BACKUP ALARM ECCO RMS 917 WITH MOTION

DETECTOR
0 2
O 430800 FUEL TANK-LEFT ALTERNATE FUEL ENGINE-

NO LH TANK
-29 -59
O 431800 FUEL TANK-RIGHT ALTERNATE FUEL ENGINE-

NO RH TANK
0 0
O 436023 FUEL LINES STAINLESS STEEL FOR CNG

OR LNG (FILTER TO ENGINE)
0 0
O 8120006 BATTERY BOX STEEL BOX, 3 BATTERY, RHS 0 0
O 8160004 BATTERY BOX SPACERS BATTERY BOX SPACED 2",
DROPPED 4"
5 1
S 8090001 BATTERY BOX DRILLING BOX LOCATED AS FAR

FORWARD AS POSSIBLE
0 0
S 810089 BATTERY 3 JOHNSON CONTROL 31ECL
12V 2250CCA
0 0
O 8140003 BATTERY SHUT-OFF
SWITCH

SHUTOFF W/ LOCKOUT &

EMERGENCY JUMPER STUDS
5 2
S 7110001 AIR TANK-BRAKE STEEL AIR TANKS 0 0
S 7090002 AIR TANK DRILLING AIR TANKS IN STANDARD

POSITION
0 0
O 7380001 EMERGENCY AIR SYSTEM

CHARGING

SCHRADER VALVE, WET

TANK MTD
1 0
S 7152000 WET TANK DRAIN WABCO DV-2 AUTOMATIC 0 0
O 715T003 AIR RESERVOIR DRAIN
SYSTEM

CENTRAL MANIFOLD W/

PETCOCKS
2 2
O 713023 AIR DRYER BENDIX ADIP W/HEAT 0 0
S 7100003 AIR DRYER DRILLING AIR DRYER MOUNTED

OUTSIDE RAIL, LHS
0 0
S 724001 AIR LINES-CAB SAE J844 NYLON TUBING 0 0

CAB EXTERIOR
S 4510001 STEP-CAB ACCESS, CAB

MOUNTED

DUAL SELF CLEANING CAB

ENTRANCE STEPS
0 0
S 502001 CAB DOORS STEEL 0 0
O 5120001 POWER WINDOWS DUAL INTERNAL

REGULATOR POWER

WINDOWS
4 0
O 6220017 MIRRORS-DUAL WEST
COAST

MIRROR, BLACK, HTD,

REMOTE W / LWR HTD
CONVEX
0 0
S 630026 HORN-AIR TWIN MOUNTED UNDER CAB 0 0
S 631001 HORN-ELECTRIC SINGLE 0 0
Prepared By Ronald Thoensen
Quote Id : City of Sacramento 2 axle ASL
Phone : 916-319-5219
Quote Number : Q0045388
Model : 2023 - ACX42 Class 8
Prepared For Alison Kerstetter
City of Sacramento - 24th St.

Price Level : 202201102023A Tuesday, June 7, 2022
1:03:42 PM EST

Page 5 ends

9 O 661002 CAB TILT MECHANISM-
C.O.E.

HYDRAULIC TILT WITH AIR
ASSIST
20 0
S 6720001 GRILLE AUTOCAR GRILLE 0 0
S 675001 BUG SCREENS BUG SCREEN MOUNTED

BEHIND GRILLE
0 0

CAB INTERIOR
S 3800001 STEERING WHEEL 16" DIA. WHEEL, 2 SPOKE 0 0
S 3810002 STEERING COLUMN TILT AND TELESCOPIC

STEERING COLUMN
0 0
O 5200001 SEAT-DRIVER BOSTROM 910 HIGH BACK,

AIR RIDE
4 0
S 521110 SEAT-PASSENGER FIXED TYPE, LOW BACK 0 0
S 5222000 SEAT BELTS-DRIVER THREE POINT

RETRACTABLE, W/O

COMFORT LATCH
0 0
S 5232000 SEAT BELTS-PASSENGER THREE POINT

RETRACTABLE, W/O

COMFORT LATCH
0 0
S 526014 SEAT INSERT BLACK CORDURA 0 0
S 538001 CARPET & MAT MAT WITH FOAM BACK 0 0
S 5500001 CENTER CONSOLE CENTER CONSOLE 0 0
S 5510001 REAR CONSOLE REAR CONSOLE 0 0
O 5942001 CIGAR LIGHTER ONE (1) POWER PORT AND
ONE (1) USB POWER PORT
0 0

CAB CLIMATE CONTROL
O 0602003 CAB TEMPERATURE
SYSTEM

INTEGRAL A/C WITH ROOF

MOUNT CONDENSER (GHG)
0 0
O 6092000 AIR CONDITIONER AIR

INTAKE FILTER
AIR INLET 30 PPI DUST
FILTER
0 0
O 612002 AIR CONDITIONER

CONDENSER
ROOF MTD. (DISTRIBUTOR

RESPONSIBILITY TO ENSURE

CLEARANCE WITH FEL

CANOPY)
0 0

GAUGES & INSTRUMENTATION
S 0572001 INSTRUMENTS SALES PKG ADVANCED DIAGNOSTIC
DISPLAY - V1
0 0
S 1430001 TRUCK ELECTRICAL

CONTROL MODULE
VEHICLE CONTROL UNIT 0 0
S 1362000 TACHOMETER/RPM

TACHOGRAPH
ELECTRONIC TACHOMETER 0 0
S 1372000 GAUGE-HOURMETER HOURMETER INCLUDED IN

ON BOARD DISPLAY
0 0
S 225009 AIR INTAKE RESTRICTION

INDICATOR

GRADUATED, AIR CLEANER

MOUNTED
0 0
S 5712003 GAUGE PANELS ALL GAUGES IMPERIAL 0 0
Prepared By Ronald Thoensen
Quote Id : City of Sacramento 2 axle ASL
Phone : 916-319-5219
Quote Number : Q0045388
Model : 2023 - ACX42 Class 8
Prepared For Alison Kerstetter
City of Sacramento - 24th St.

Price Level : 202201102023A Tuesday, June 7, 2022
1:03:42 PM EST

Page 6 ends

9 S 1472001 VEHICLE MONITORING
SYSTEM

AUTOCAR ADVANCED

TELEMATICS - FULL

INSTALLATION
0 0

LIGHTING
S 8360003 LAMPS-HEAD LED HEADLAMPS 0 0
S 8410002 LAMPS-TURN SIGNAL -
FRONT
LED FRONT TURN SIGNALS 0 0
S 8510002 LAMPS-MARKER AMBER LED ROOF MARKERS 0 0
S 859001 LAMPS-RUNNING DAYTIME 0 0
S 8700001 CIRCUIT PROTECTION
DEVICE
AUTO CIRCUIT BREAKERS 0 0

RADIO/MISC
O 509002 KEY & LOCK SETS-

IGN/DOORS

DOOR & IGNITION SAME -
SAME FOR FLEET - D324
0 0
S 509Q2000 KEY QTY. 0 ADDITIONAL KEYS PER
TRUCK (2 TOTAL)
0 0
O 5902002 RADIO AM/FM/USB/MP3/WB/BT 0 0
O 59A0002 RADIO MOUNTING

LOCATION

RADIO MOUNTED IN RHS

HEADLINER
0 0
O 5910002 ANTENNA/POWER SUPPLY ANTENNA - ROOF MOUNTED 0 0 O 596005 RADIO SPEAKERS 2 DUAL CONE SPEAKERS 0 0
O 9620001 FIRE EXTINGUISHER DUAL 5LB ABC

EXTINGUISHERS, ONE

UNDER EACH SEAT
5 0

FRONT TIRES / WHEELENDS
S 9312009 TIRE MANUFACTURER &

TREAD - FRONT
BRIDGESTONE M870 0 0
S 930469 TIRE SIZE & LOAD RANGE
- FRONT
315/80R22.5L 0 0
O 9050037 WHEELS-DISC FRONT 22.5X9.0" ALUMINUM, 3.12"

INSET, ALCOA
-94 0

REAR TIRES / WHEELENDS
S 9342002 TIRE MANUFACTURER &

TREAD - REAR
BRIDGESTONE M853 0 0
S 933062 TIRE SIZE & LOAD RANGE
- REAR
11R22.5H 0 0
O 9140022 WHEELS-DISC REAR 22.5X8.25" ALUMINUM, 5.8"

INSET, ALCOA
0 -148
PAINT
S 950001 CAB PAINT SCHEME SINGLE COLOR PAINT 0 0
O 9550002 CAB PAINT TYPE CAB FIRST COLOR OTHER

THAN STD, NON METALLIC
0 0
A 9801000 CAB COLOR-FIRST Approved -=- DPSS-N0436EX -=- Sierra Blue
0 0
S 9861U1 CHASSIS COLOR BLACK P3036 0 0
Prepared By Ronald Thoensen
Quote Id : City of Sacramento 2 axle ASL
Phone : 916-319-5219
Quote Number : Q0045388
Model : 2023 - ACX42 Class 8
Prepared For Alison Kerstetter
City of Sacramento - 24th St.

Price Level : 202201102023A Tuesday, June 7, 2022
1:03:42 PM EST

Page 7 ends

9 S 987949 BUMPER COLOR SAME AS

CHASSIS,UNPAINTED ALUM

OR CHROME
0 0
S 988401 DISC WHEEL OR RIM
COLOR

STEEL, E-COAT WHITE /

ALUM-UNPAINTED
0 0

ADDITIONAL OPTIONS
S 899002 CHASSIS WARRANTY STANDARD WARRANTY 0 0
O 899A204 TRANSMISSION

WARRANTY
ALLISON 5YR. EXT

WARRANTY W/ TRANS

RETARDER
0 0
O 899B250 ENGINE WARRANTY L9N GE1 5 YRS/150K MILES
EXTENDED WARRANTY PP1
MATRIX 334195
0 0
S 978015 FLOOR PLAN 15 DAYS FLOORING 0 0
OTHERS
S 9722022 CERTIFICATION-

EMISSIONS
COMPLIES WITH 2022 U.S.

EMISSIONS
0 0
O 4232001 FUEL MANAGEMENT
MODULE

FMM PREP KIT FOWARD

FRAME MTD
0 0

SUB TOTALS
BASE WEIGHT 10,535 3,121
FACTORY OPTION WEIGHT -59 618

DISTRIBUTOR OPTION
WEIGHT
0 0
TOTALS
TOTAL WEIGHT (LB) 10,476 3,739 14,215
Prepared By Ronald Thoensen
Quote Id : City of Sacramento 2 axle ASL
Phone : 916-319-5219
Quote Number : Q0045388
Model : 2023 - ACX42 Class 8
Prepared For Alison Kerstetter
City of Sacramento - 24th St.

Price Level : 202201102023A Tuesday, June 7, 2022
1:03:42 PM EST

Page 8 ends

9 06/07/2022
GAWR, GVWR & Tire Pressure

GVW Rating – 44,000#
Front GAWR 20,000#
Front Suspension 22,000#
Front Wheels 20,000#
Front Tire Size And
Tread 20,000#
Front Brakes 20,000#
Front Axle 20,000#
Rear GAWR 24,000#
Rear Suspension 31,000#
Rear Wheels 29,600#
Rear Tire Size And
Tread 24,000#
Rear Brakes 26,000#
Rear Axle 30,000#
PSI
Front PSI 130.0 Rear PSI 120.0
Prepared By Ronald Thoensen
Quote Id : City of Sacramento 2 axle ASL
Phone : 916-319-5219
Quote Number : Q0045388
Model : 2023 - ACX42 Class 8
Prepared For Alison Kerstetter
City of Sacramento - 24th St.

Price Level : 202201102023A Tuesday, June 7, 2022
1:03:42 PM EST

Page 9 ends

9 06/01/2022
Chassis Specification

Description Front Weight Rear Weight

AUTOCAR TRUCKS
O ENG0001 ENGINEERING GROUP

IDENTIFIER
AUTOCAR ENGINEERING 0 0
A 100AQXX REFERENCE CHASSIS REFERENCE SERIAL
NUMBER...SIMILAR TO
20018616
0 0
S 0040002 MODELS ACX64 10,431 6,154
O 5000002 CAB SHELL SINGLE RIGHT HAND DRIVE
CAB
0 0
O 100U200 CUSTOMER TYPE NJPA/SOURCEWELL 0 0

VEHICLE ADAPTATION
O 1140005 COUNTRY OF USE CALIFORNIA SPECIFIC U.S.

VEHICLE ADAPTATION
0 0

SOLUTION
O C04012 BODY COMPANY NEW WAY 0 0
O C02004 BODY TYPE AUTOMATED SIDE LOADER 0 0
O C070003 FUEL SYSTEM TYPE GAS/CNG/BODY MOUNTED

TANKS AND RAIL MOUNTED
TANK
0 0
O C06706 BODY STYLE NEW WAY SIDEWINDER 0 0
O C05029 TOTAL BODY CAPACITY -

BODY/HOPPER
29 YARD 0 0
S C090003 AXLE QUANTITY 3 AXLE 0 0
S C080001 REAR SUSPENSION TYPE STD/BEAM TYPE REAR

SUSPENSION
0 0
O C01003 APPLICATION REFUSE - LANDFILL 0 0
O C03002 TERRITORY WEST COAST 0 0
O D010200 FRONT GAWR 20000 LBS 0 0
O D020400 REAR GAWR 40000 LBS 0 0
O D100600 GVWR 60000 LBS 0 0
ENGINE
O 1012201 ENGINE ASSY L9N, 320 HP / 2200RPM / 1000

LB-FT, CUMMINS
0 0
O 972A201 SPECIAL EMISSION

CERTIFICATION LABELS

CARB HHDE CERT NAT GAS
(NO LABEL REQUIRED
–GVWR OVER 40K)
0 0
S 9722022 CERTIFICATION-

EMISSIONS
COMPLIES WITH 2022 U.S.

EMISSIONS
0 0
O 4460002 FUEL TYPE COMPRESSED NATURAL GAS 0 0
Prepared By Ronald Thoensen
Quote Id : 3 ax CNG ASL SOURCEWLL
Phone : 916-319-5219
Quote Number : Q0045366
Model : 2023 - ACX64 Class 8
Prepared For Ron Kammerer
City of Sacramento, CA
Price Level : 202201102023A Wednesday, June 1, 2022
4:43:31 PM EST

Page 1 ends

9 ENGINE EQUIP
O 1222000 PTO-ENGINE FRONT FEPTO ADAPTER (3.75" BCD
with 2.75" MALE PILOTED
FLANGE YOKE - 7/16-20
BOLTS)
40 -9
S 128071 ENGINE CONTROL

SPECIFICATIONS
DEFAULT SPECS 0 0
S 1290004 ENGINE ELECTRONICS CUMMINS 500K

COMMUNICATION
0 0
O 438998 FILTER-FUEL, CHASSIS

MOUNTED

NO ADDITIONAL FUEL

FILTER PROVIDED
-3 0
O 170104 FILTER-FUEL, ENGINE

MOUNTED

NATURAL GAS FUEL

CLEANER
0 0
S 2080001 FAN & DRIVE-ENGINE 2-SPEED FAN 0 0
S 2120003 RADIATOR SURGE TANK STANDARD SURGE TANK W/

SIGHT GLASS
0 0
O 220052 AIR CLEANER 16" TWO STAGE 28 3
S 226001 AIR INTAKE RAIN CAP BLACK, HOOD TYPE 0 0
O 2300011 MUFFLER SYSTEM HORZ CATALYST W/ LH

VERT OUTLET
0 0
O 2310005 EXHAUST SHIELDS STAINLESS STEEL MUFFLER

SHIELD-SINGLE W/EXHAUST

BLANKET (FOR NATURAL

GAS ENGINES)
0 0
S 2322001 EXHAUST STACKS 90 DEGREE SIDE OUT

DEBRIS SHIELD
0 0
S 700026 AIR COMPRESSOR CUMMINS WABCO 18.7 CFM

PARAMETER
CRUISE CONTROL ENABLED 0 0
S P630006 MAX VEHICLE SPEED -

PTO MODE

MAX VEHICLE SPEED IN PTO
MODE = 6 MPH
0 0
S P641200 RPM PTO MODE 1200 RPM MAX IN PTO 0 0
S P701200 PTO SET SWITCH PTO SET SWITCH = 1200 RPM 0 0
S P711000 PTO RESUME SWITCH PTO RESUME SWITCH = 1000
RPM
0 0
Prepared By Ronald Thoensen
Quote Id : 3 ax CNG ASL SOURCEWLL
Phone : 916-319-5219
Quote Number : Q0045366
Model : 2023 - ACX64 Class 8
Prepared For Ron Kammerer
City of Sacramento, CA
Price Level : 202201102023A Wednesday, June 1, 2022
4:43:31 PM EST

Page 2 ends

9 S P730500 PTO RAMP RATE

INCREMENT

PTO RAMP RATE INCREMENT
= 500 RPM
0 0
A P010060 VEHICLE GOVERNED

SPEED LIMIT
SPEED LIMIT 60 MPH
(ENGINE GOVERNED AT
2200RPM, 5-SPEED TRANS)
0 0

TRANSMISSION
S 2580003 VOCATION RDS REFUSE - VOC 400-XXX 0 0
O 2690019 CONTROL MODULE
(ELECT)

REFUSE W/ AUTO-NEUTRAL
& SERVICE BRAKE, VP170
0 0
S 26A0001 TRANSMISSION SHIFT

SCHEDULE / FUEL SENSE

PRIMARY PERFORMANCE /

SECONDARY ECONOMY
0 0
S PT10001 TRANS DIRECTION

CHANGE SHIFT INHIBIT
SHIFT INHIBIT ENABLED 0 0
S 27P0000 TRANSMISSION

RETARDER AUDIBLE
ALARM

NO TRANSMISSION

RETARDER AUDIBLE ALARM
0 0
S 2700021 TRANSMISSION ALLISON 3000 SERIES, 5-
SPEED
0 0
S 287A200 TRANSMISSION

BREATHER

TRANSMISSION REMOTE

BREATHER
0 0
S 284016 TRANSMISSION

CONTROLS

ALLISON PUSHBUTTON

CONTROLS
0 0
S 286005 COOLER-TRANSMISSION
OIL
OIL TO WATER TYPE 0 0
S 290003 TRANSMISSION OIL

FILL/CHECK

OIL FILL TUBE / DIPSTICK W/

LEVEL SENSOR
0 0
S 300011 DRIVESHAFT-MAIN SPICER 1760HD HALF ROUND 0 0

FRONT AXLE
S 3700002 FRONT AXLE MERITOR MFS-20 STEER
AXLE, 20000# CAPACITY
0 0
S 3690005 FRONT AXLE POSITION 52.5 INCHES 0 0
O 3710003 FRONT SUSPENSION 10200 LB TAPER LEAF

REDUCED RIDE HEIGHT,
22000 LB GROUND CAPACITY
-90 5
O 371T01 SUSPENSION, FRONT AUX AUX LOAD CUSHION 10 0
S 373002 SHOCK ABSORBERS-
FRONT

DOUBLE ACTING SINGLE -

HEAVY DUTY
0 0
S 904011 HUBS-FRONT STEEL HUB PILOTED,285MM

FRONT AXLE
MERITOR 16.5X6 QP 0 0
S 754009 BRAKE SLACK ADJUSTERS
-FRONT AXLE
MERITOR AUTOMATIC 0 0
Prepared By Ronald Thoensen
Quote Id : 3 ax CNG ASL SOURCEWLL
Phone : 916-319-5219
Quote Number : Q0045366
Model : 2023 - ACX64 Class 8
Prepared For Ron Kammerer
City of Sacramento, CA
Price Level : 202201102023A Wednesday, June 1, 2022
4:43:31 PM EST

Page 3 ends

9 S 755001 DUST SHIELDS - FRT
BRAKES

DUST SHIELDS - FRONT
BRAKES
0 0
S 901001 BRAKE DRUM-FRONT CAST IRON 0 0
O 383107 STEERING GEAR INTEGRAL POWER STEERING

W/LEFT HAND RAM
0 0
S 387003 POWER STEERING

RESERVOIR

FOUR QUART REMOTE

MOUNTED
0 0

REAR AXLE
S 3300041 REAR DRIVE AXLE-SINGLE
& TANDEM
MERITOR MT40-14X W/ .5"
HOUSING (40000 LBS)
0 0
O 330U001 REAR AXLE LUBE PUMP DIFFERENTIAL PUMP -

MERITOR
0 30
O 331586 REAR DRIVE AXLE RATIO 5.86 0 0
S 3500003 REAR SUSPENSION HENDRICKSON HMX-400
SUSP @ 54" AS
0 0
S 351013 REAR SUSPENSION BEAMS 54 INCH STEEL RUBBER
BUSHED
0 0
S 358005 TORQUE RODS LONGITUDINAL &

TRANSVERSE - RUBBER
BUSHED
0 0
S 9130001 HUBS-REAR IRON HUB, HP 10 STUD 0 0
S 3400001 REAR AXLE BREATHER STANDARD AXLE BREATHER 0 0 S 9410001 WHEEL OIL SEALS-REAR SCOTSEAL PLUS XL 0 0
S 7610003 BRAKES-FOUNDATION,

REAR AXLE
MERITOR 16.5X7 Q PLUS 0 0
S 764013 BRAKE SLACK ADJUSTERS
-REAR AXLE

MERITOR

AUTOMATIC,TANDEM AXLE
0 0
S 765001 DUST SHIELDS - REAR
BRAKES

DUST SHIELDS - REAR
BRAKES
0 0
S 781012 BRAKE CHAMBERS-

PARKING, TYPE/VENDOR

CAM TYPE MGM STOPGARD
(4)
0 0
S 910001 BRAKE DRUM-REAR CAST IRON 0 0
BRAKES
S 729002 AIR LINES-PARKING

BRAKE, CHASSIS

AIR LINES CHASSIS PARK
BRAKE
0 0
S 7410004 BRAKE CONTROL SYSTEM MERITOR WABCO ABS 4S/4M
W/PLC
0 0

CHASSIS
O 400225 WHEELBASE 225 INCHES 26 31
S 402104 FRAME-REAR OVERHANG 104" 0 0
S 403012 FRAME RAILS 3/8" VARIABLE DROP STEEL,
EXT B
0 0
S 409002 FRAME CROSSMEMBER-
CENTER
ALUMINUM ORIENTATION B 0 0
S 4110002 FRAME CROSSMEMBER-

END CLOSING

ALUMINUM MEMBER-IF

REQUIRED
0 0
Prepared By Ronald Thoensen
Quote Id : 3 ax CNG ASL SOURCEWLL
Phone : 916-319-5219
Quote Number : Q0045366
Model : 2023 - ACX64 Class 8
Prepared For Ron Kammerer
City of Sacramento, CA
Price Level : 202201102023A Wednesday, June 1, 2022
4:43:31 PM EST

Page 4 ends

9 S 460001 BUMPER-FRONT STEEL PAINTED 0 0
S 480002 TOWING DEVICE-FRONT TWO REMOVABLE TOW PINS 0 0 S 8742000 WIRING, BODY

INTERFACE
RP 170 COMPLIANT 0 0
O 892009 BACKUP ALARM ECCO RMS 917 WITH MOTION

DETECTOR
0 2
O 430800 FUEL TANK-LEFT ALTERNATE FUEL ENGINE-

NO LH TANK
-29 -59
O 431800 FUEL TANK-RIGHT ALTERNATE FUEL ENGINE-

NO RH TANK
0 0
O 436023 FUEL LINES STAINLESS STEEL FOR CNG

OR LNG (FILTER TO ENGINE)
0 0
O 8120006 BATTERY BOX STEEL BOX, 3 BATTERY, RHS 0 0
O 8160004 BATTERY BOX SPACERS BATTERY BOX SPACED 2",
DROPPED 4"
5 1
S 8090001 BATTERY BOX DRILLING BOX LOCATED AS FAR

FORWARD AS POSSIBLE
0 0
S 810089 BATTERY 3 JOHNSON CONTROL 31ECL
12V 2250CCA
0 0
O 8140003 BATTERY SHUT-OFF
SWITCH

SHUTOFF W/ LOCKOUT &

EMERGENCY JUMPER STUDS
5 2
S 7110001 AIR TANK-BRAKE STEEL AIR TANKS 0 0
S 7090002 AIR TANK DRILLING AIR TANKS IN STANDARD

POSITION
0 0
O 7380001 EMERGENCY AIR SYSTEM

CHARGING

SCHRADER VALVE, WET

TANK MTD
1 0
S 7152000 WET TANK DRAIN WABCO DV-2 AUTOMATIC 0 0
O 715T003 AIR RESERVOIR DRAIN
SYSTEM

CENTRAL MANIFOLD W/

PETCOCKS
2 2
O 713023 AIR DRYER BENDIX ADIP W/HEAT 0 0
O 7100001 AIR DRYER DRILLING MOUNT AIR DRYER INSIDE

RAIL, LHS
0 0
S 724001 AIR LINES-CAB SAE J844 NYLON TUBING 0 0

CAB EXTERIOR
S 4510001 STEP-CAB ACCESS, CAB

MOUNTED

DUAL SELF CLEANING CAB

ENTRANCE STEPS
0 0
S 502001 CAB DOORS STEEL 0 0
O 5120001 POWER WINDOWS DUAL INTERNAL

REGULATOR POWER

WINDOWS
4 0
O 6220017 MIRRORS-DUAL WEST
COAST

MIRROR, BLACK, HTD,

REMOTE W / LWR HTD
CONVEX
0 0
S 630026 HORN-AIR TWIN MOUNTED UNDER CAB 0 0
S 631001 HORN-ELECTRIC SINGLE 0 0
O 661002 CAB TILT MECHANISM-
C.O.E.

HYDRAULIC TILT WITH AIR
ASSIST
20 0
Prepared By Ronald Thoensen
Quote Id : 3 ax CNG ASL SOURCEWLL
Phone : 916-319-5219
Quote Number : Q0045366
Model : 2023 - ACX64 Class 8
Prepared For Ron Kammerer
City of Sacramento, CA
Price Level : 202201102023A Wednesday, June 1, 2022
4:43:31 PM EST

Page 5 ends

9 S 6720001 GRILLE AUTOCAR GRILLE 0 0
S 675001 BUG SCREENS BUG SCREEN MOUNTED

BEHIND GRILLE
0 0

CAB INTERIOR
S 3800001 STEERING WHEEL 16" DIA. WHEEL, 2 SPOKE 0 0
S 3810002 STEERING COLUMN TILT AND TELESCOPIC

STEERING COLUMN
0 0
O 5200001 SEAT-DRIVER BOSTROM 910 HIGH BACK,

AIR RIDE
4 0
S 521110 SEAT-PASSENGER FIXED TYPE, LOW BACK 0 0
S 5222000 SEAT BELTS-DRIVER THREE POINT

RETRACTABLE, W/O

COMFORT LATCH
0 0
S 5232000 SEAT BELTS-PASSENGER THREE POINT

RETRACTABLE, W/O

SWITCHES
2 DASH SWITCHES, WIRED

TO POWER
1 0

CAB CLIMATE CONTROL
O 0602003 CAB TEMPERATURE
SYSTEM

INTEGRAL A/C WITH ROOF

MOUNT CONDENSER (GHG)
0 0
O 6092000 AIR CONDITIONER AIR

INTAKE FILTER
AIR INLET 30 PPI DUST
FILTER
0 0
O 612002 AIR CONDITIONER

CONDENSER
ROOF MTD. (DISTRIBUTOR

RESPONSIBILITY TO ENSURE

CLEARANCE WITH FEL

CANOPY)
0 0

GAUGES & INSTRUMENTATION
S 0572001 INSTRUMENTS SALES PKG ADVANCED DIAGNOSTIC
DISPLAY - V1
0 0
S 1430001 TRUCK ELECTRICAL

CONTROL MODULE
VEHICLE CONTROL UNIT 0 0
S 1362000 TACHOMETER/RPM

TACHOGRAPH
ELECTRONIC TACHOMETER 0 0
S 1372000 GAUGE-HOURMETER HOURMETER INCLUDED IN

ON BOARD DISPLAY
0 0
S 225009 AIR INTAKE RESTRICTION

INDICATOR

GRADUATED, AIR CLEANER

MOUNTED
0 0
S 5712003 GAUGE PANELS ALL GAUGES IMPERIAL 0 0
Prepared By Ronald Thoensen
Quote Id : 3 ax CNG ASL SOURCEWLL
Phone : 916-319-5219
Quote Number : Q0045366
Model : 2023 - ACX64 Class 8
Prepared For Ron Kammerer
City of Sacramento, CA
Price Level : 202201102023A Wednesday, June 1, 2022
4:43:31 PM EST

Page 6 ends

9 S 1472001 VEHICLE MONITORING
SYSTEM

AUTOCAR ADVANCED

TELEMATICS - FULL

INSTALLATION
0 0

RADIO/MISC
O 509005 KEY & LOCK SETS-

IGN/DOORS

DOOR & IGNITION SAME -
SAME FOR FLEET - N324
0 0
S 509Q2000 KEY QTY. 0 ADDITIONAL KEYS PER
TRUCK (2 TOTAL)
0 0
O 5902002 RADIO AM/FM/USB/MP3/WB/BT 0 0
O 59A0002 RADIO MOUNTING

LOCATION

RADIO MOUNTED IN RHS

HEADLINER
0 0
O 5910002 ANTENNA/POWER SUPPLY ANTENNA - ROOF MOUNTED 0 0 O 596005 RADIO SPEAKERS 2 DUAL CONE SPEAKERS 0 0
O 9620001 FIRE EXTINGUISHER DUAL 5LB ABC

EXTINGUISHERS, ONE

UNDER EACH SEAT
5 0

FRONT TIRES / WHEELENDS
S 9312009 TIRE MANUFACTURER &

TREAD - FRONT
BRIDGESTONE M870 0 0
S 930469 TIRE SIZE & LOAD RANGE
- FRONT
315/80R22.5L 0 0
O 9050037 WHEELS-DISC FRONT 22.5X9.0" ALUMINUM, 3.12"

INSET, ALCOA
-94 0

REAR TIRES / WHEELENDS
O 9340054 TIRE MANUFACTURER &

TREAD - REAR
BRIDGESTONE M799 0 -56
S 933062 TIRE SIZE & LOAD RANGE
- REAR
11R22.5H 0 0
O 9140022 WHEELS-DISC REAR 22.5X8.25" ALUMINUM, 5.8"

INSET, ALCOA
0 -296
PAINT
S 950001 CAB PAINT SCHEME SINGLE COLOR PAINT 0 0
O 9550002 CAB PAINT TYPE CAB FIRST COLOR OTHER

THAN STD, NON METALLIC
0 0
A 9801000 CAB COLOR-FIRST Approved -=- DPSS-N0436EX -=-

SIERRA BLUE IMRON ELITE

SINGLE STAGE
0 0
Prepared By Ronald Thoensen
Quote Id : 3 ax CNG ASL SOURCEWLL
Phone : 916-319-5219
Quote Number : Q0045366
Model : 2023 - ACX64 Class 8
Prepared For Ron Kammerer
City of Sacramento, CA
Price Level : 202201102023A Wednesday, June 1, 2022
4:43:31 PM EST

Page 7 ends

9 S 9861U1 CHASSIS COLOR BLACK P3036 0 0
S 987949 BUMPER COLOR SAME AS

CHASSIS,UNPAINTED ALUM

OR CHROME
0 0
S 988401 DISC WHEEL OR RIM
COLOR

STEEL, E-COAT WHITE /

ALUM-UNPAINTED
0 0

ADDITIONAL OPTIONS
S 899002 CHASSIS WARRANTY STANDARD WARRANTY 0 0
O 899A203 TRANSMISSION

WARRANTY
ALLISON 5YR. EXT

WARRANTY
0 0
O 899B250 ENGINE WARRANTY L9N GE1 5 YRS/150K MILES
EXTENDED WARRANTY PP1
MATRIX 334195
0 0
O 9492050 OUTSIDE CONTRACT-

SERVICE PROGRAM

DISTRIBUTOR CONTRACTED

OUTSIDE MODIFICATION AT
W.W. WILLIAMS OF

BIRMINGHAM
0 0
S 978015 FLOOR PLAN 15 DAYS FLOORING 0 0
OTHERS
S 9722022 CERTIFICATION-

EMISSIONS
COMPLIES WITH 2022 U.S.

EMISSIONS
0 0
O 4232001 FUEL MANAGEMENT
MODULE

FMM PREP KIT FOWARD

FRAME MTD
0 0

SUB TOTALS
BASE WEIGHT 10,431 6,154
FACTORY OPTION WEIGHT -81 -375

DISTRIBUTOR OPTION
WEIGHT
0 0
TOTALS
TOTAL WEIGHT (LB) 10,350 5,779 16,129
Prepared By Ronald Thoensen
Quote Id : 3 ax CNG ASL SOURCEWLL
Phone : 916-319-5219
Quote Number : Q0045366
Model : 2023 - ACX64 Class 8
Prepared For Ron Kammerer
City of Sacramento, CA
Price Level : 202201102023A Wednesday, June 1, 2022
4:43:31 PM EST

Page 8 ends

9 06/01/2022
GAWR, GVWR & Tire Pressure

GVW Rating – 60,000#
Front GAWR 20,000#
Front Suspension 22,000#
Front Wheels 20,000#
Front Tire Size And
Tread 20,000#
Front Brakes 20,000#
Front Axle 20,000#
Rear GAWR 40,000#
Rear Suspension 40,000#
Rear Wheels 59,200#
Rear Tire Size And
Tread 48,000#
Rear Brakes 52,000#
Rear Axle 40,000#
PSI
Front PSI 130.0 Rear PSI 90.0
Prepared By Ronald Thoensen
Quote Id : 3 ax CNG ASL SOURCEWLL
Phone : 916-319-5219
Quote Number : Q0045366
Model : 2023 - ACX64 Class 8
Prepared For Ron Kammerer
City of Sacramento, CA
Price Level : 202201102023A Wednesday, June 1, 2022
4:43:31 PM EST

Page 9 ends

9 06/01/2022
Chassis Specification

Description Front Weight Rear Weight

AUTOCAR TRUCKS
O ENG0001 ENGINEERING GROUP

IDENTIFIER
AUTOCAR ENGINEERING 0 0
A 100AQXX REFERENCE CHASSIS REFERENCE SIMILAR ORDER
20020107 FOR COMPONENT
LOCATIONS.
0 0
S 0040002 MODELS ACX64 10,431 6,154
S 5000001 CAB SHELL SINGLE LEFT HAND DRIVE
CAB
0 0
O 100U200 CUSTOMER TYPE NJPA/SOURCEWELL 0 0

VEHICLE ADAPTATION
O 1140005 COUNTRY OF USE CALIFORNIA SPECIFIC U.S.

VEHICLE ADAPTATION
0 0

SOLUTION
O C04012 BODY COMPANY NEW WAY 0 0
O C02003 BODY TYPE REAR END LOADER 0 0
O C070003 FUEL SYSTEM TYPE GAS/CNG/BODY MOUNTED

TANKS AND RAIL MOUNTED
TANK
0 0
O C06704 BODY STYLE NEW WAY KING COBRA 0 0
O C059999 TOTAL BODY CAPACITY -

BODY/HOPPER

UNDETERMINED / ALTER TO

SPECIFY
0 0
S C090003 AXLE QUANTITY 3 AXLE 0 0
S C080001 REAR SUSPENSION TYPE STD/BEAM TYPE REAR

LB-FT, CUMMINS
0 0
O 972A201 SPECIAL EMISSION

CERTIFICATION LABELS

CARB HHDE CERT NAT GAS
(NO LABEL REQUIRED
–GVWR OVER 40K)
0 0
S 9722022 CERTIFICATION-

EMISSIONS
COMPLIES WITH 2022 U.S.

EMISSIONS
0 0
O 4460002 FUEL TYPE COMPRESSED NATURAL GAS 0 0
Prepared By Ronald Thoensen
Quote Id : 3 ax Rear L CNG SOURCEWELL
Phone : 916-319-5219
Quote Number : Q0045365
Model : 2023 - ACX64 Class 8
Prepared For Ron Kammerer
City of Sacramento CA
Price Level : 202201102023A Wednesday, June 1, 2022
5:20:37 PM EST

Page 1 ends

9 ENGINE EQUIP
S 128071 ENGINE CONTROL

SPECIFICATIONS
DEFAULT SPECS 0 0
S 1290004 ENGINE ELECTRONICS CUMMINS 500K

COMMUNICATION
0 0
O 438998 FILTER-FUEL, CHASSIS

MOUNTED

NO ADDITIONAL FUEL

FILTER PROVIDED
-3 0
O 170104 FILTER-FUEL, ENGINE

MOUNTED

NATURAL GAS FUEL

CLEANER
0 0
S 2080001 FAN & DRIVE-ENGINE 2-SPEED FAN 0 0
S 2120003 RADIATOR SURGE TANK STANDARD SURGE TANK W/

SIGHT GLASS
0 0
O 220052 AIR CLEANER 16" TWO STAGE 28 3
S 226001 AIR INTAKE RAIN CAP BLACK, HOOD TYPE 0 0
O 2300012 MUFFLER SYSTEM HORZ CATALYST W/ RH

VERT OUTLET
0 0
O 2310005 EXHAUST SHIELDS STAINLESS STEEL MUFFLER

SHIELD-SINGLE W/EXHAUST

BLANKET (FOR NATURAL

GAS ENGINES)
0 0
S 2322001 EXHAUST STACKS 90 DEGREE SIDE OUT

DEBRIS SHIELD
0 0
S 700026 AIR COMPRESSOR CUMMINS WABCO 18.7 CFM

PARAMETER
CRUISE CONTROL ENABLED 0 0
S P630006 MAX VEHICLE SPEED -

PTO MODE

INCREMENT

PTO RAMP RATE INCREMENT
= 500 RPM
0 0
Prepared By Ronald Thoensen
Quote Id : 3 ax Rear L CNG SOURCEWELL
Phone : 916-319-5219
Quote Number : Q0045365
Model : 2023 - ACX64 Class 8
Prepared For Ron Kammerer
City of Sacramento CA
Price Level : 202201102023A Wednesday, June 1, 2022
5:20:37 PM EST

Page 2 ends

9 A P010060 VEHICLE GOVERNED

SPEED LIMIT
SPEED LIMIT 60 MPH
(ENGINE GOVERNED AT
2200RPM, 5-SPEED TRANS)
0 0

TRANSMISSION
S 2580003 VOCATION RDS REFUSE - VOC 400-XXX 0 0
O 2690019 CONTROL MODULE
(ELECT)

REFUSE W/ AUTO-NEUTRAL
& SERVICE BRAKE, VP170
0 0
S 26A0001 TRANSMISSION SHIFT

SCHEDULE / FUEL SENSE

PRIMARY PERFORMANCE /

SECONDARY ECONOMY
0 0
S PT10001 TRANS DIRECTION

CHANGE SHIFT INHIBIT
SHIFT INHIBIT ENABLED 0 0
S 27P0000 TRANSMISSION

RETARDER AUDIBLE
ALARM

NO TRANSMISSION

RETARDER AUDIBLE ALARM
0 0
S 2700021 TRANSMISSION ALLISON 3000 SERIES, 5-
SPEED
0 0
S 287A200 TRANSMISSION

BREATHER

TRANSMISSION REMOTE

BREATHER
0 0
S 284016 TRANSMISSION

CONTROLS

ALLISON PUSHBUTTON

CONTROLS
0 0
S 286005 COOLER-TRANSMISSION
OIL
OIL TO WATER TYPE 0 0
S 290003 TRANSMISSION OIL

FILL/CHECK

OIL FILL TUBE / DIPSTICK W/

LEVEL SENSOR
0 0
S 300011 DRIVESHAFT-MAIN SPICER 1760HD HALF ROUND 0 0

FRONT AXLE
O 3700011 FRONT AXLE DANA D-2200W STEER AXLE,
22,000 LB CAPACITY
0 0
S 3690005 FRONT AXLE POSITION 52.5 INCHES 0 0
O 3710003 FRONT SUSPENSION 10200 LB TAPER LEAF

REDUCED RIDE HEIGHT,
22000 LB GROUND CAPACITY
-90 5
O 371T01 SUSPENSION, FRONT AUX AUX LOAD CUSHION 10 0
S 373002 SHOCK ABSORBERS-
FRONT

DOUBLE ACTING SINGLE -

HEAVY DUTY
0 0
S 904011 HUBS-FRONT STEEL HUB PILOTED,285MM

FRONT AXLE
MERITOR 16.5X6 QP 0 0
S 754009 BRAKE SLACK ADJUSTERS
-FRONT AXLE
MERITOR AUTOMATIC 0 0
O 755998 DUST SHIELDS - FRT
BRAKES

NO FRONT BRAKE DUST

SHIELDS PROVIDED
-1 0
Prepared By Ronald Thoensen
Quote Id : 3 ax Rear L CNG SOURCEWELL
Phone : 916-319-5219
Quote Number : Q0045365
Model : 2023 - ACX64 Class 8
Prepared For Ron Kammerer
City of Sacramento CA
Price Level : 202201102023A Wednesday, June 1, 2022
5:20:37 PM EST

Page 3 ends

9 S 901001 BRAKE DRUM-FRONT CAST IRON 0 0
S 383101 STEERING GEAR INTEGRAL POWER STEERING

W/RIGHT HAND RAM
0 0
S 387003 POWER STEERING

RESERVOIR

FOUR QUART REMOTE

MOUNTED
0 0

REAR AXLE
S 3300041 REAR DRIVE AXLE-SINGLE
& TANDEM
MERITOR MT40-14X W/ .5"
HOUSING (40000 LBS)
0 0
O 330U001 REAR AXLE LUBE PUMP DIFFERENTIAL PUMP -

MERITOR
0 30
O 331586 REAR DRIVE AXLE RATIO 5.86 0 0
O 3500004 REAR SUSPENSION HENDRICKSON HMX-460
SUSP @ 54" AS
0 0
S 351013 REAR SUSPENSION BEAMS 54 INCH STEEL RUBBER
BUSHED
0 0
S 358005 TORQUE RODS LONGITUDINAL &

TRANSVERSE - RUBBER
BUSHED
0 0
O 359001 SHOCK ABSORBERS-REAR 4 SHOCK ABSORBERS

HENDRICKSON SUSPENSION
0 31
S 9130001 HUBS-REAR IRON HUB, HP 10 STUD 0 0
S 3400001 REAR AXLE BREATHER STANDARD AXLE BREATHER 0 0 S 9410001 WHEEL OIL SEALS-REAR SCOTSEAL PLUS XL 0 0
S 7610003 BRAKES-FOUNDATION,

REAR AXLE
MERITOR 16.5X7 Q PLUS 0 0
S 764013 BRAKE SLACK ADJUSTERS
-REAR AXLE

MERITOR

AUTOMATIC,TANDEM AXLE
0 0
S 765001 DUST SHIELDS - REAR
BRAKES

DUST SHIELDS - REAR
BRAKES
0 0
S 781012 BRAKE CHAMBERS-

PARKING, TYPE/VENDOR

CAM TYPE MGM STOPGARD
(4)
0 0
S 910001 BRAKE DRUM-REAR CAST IRON 0 0
BRAKES
S 729002 AIR LINES-PARKING

BRAKE, CHASSIS

AIR LINES CHASSIS PARK
BRAKE
0 0
S 7410004 BRAKE CONTROL SYSTEM MERITOR WABCO ABS 4S/4M
W/PLC
0 0

CHASSIS
O 400213 WHEELBASE 213 INCHES 7 8
S 402104 FRAME-REAR OVERHANG 104" 0 0
S 403012 FRAME RAILS 3/8" VARIABLE DROP STEEL,
EXT B
0 0
S 409002 FRAME CROSSMEMBER-
CENTER
ALUMINUM ORIENTATION B 0 0
S 4110002 FRAME CROSSMEMBER-

END CLOSING

ALUMINUM MEMBER-IF

REQUIRED
0 0
Prepared By Ronald Thoensen
Quote Id : 3 ax Rear L CNG SOURCEWELL
Phone : 916-319-5219
Quote Number : Q0045365
Model : 2023 - ACX64 Class 8
Prepared For Ron Kammerer
City of Sacramento CA
Price Level : 202201102023A Wednesday, June 1, 2022
5:20:37 PM EST

Page 4 ends

9 S 460001 BUMPER-FRONT STEEL PAINTED 0 0
S 480002 TOWING DEVICE-FRONT TWO REMOVABLE TOW PINS 0 0 S 8742000 WIRING, BODY

INTERFACE
RP 170 COMPLIANT 0 0
O 892009 BACKUP ALARM ECCO RMS 917 WITH MOTION

DETECTOR
0 2
O 430800 FUEL TANK-LEFT ALTERNATE FUEL ENGINE-

NO LH TANK
-29 -59
O 431800 FUEL TANK-RIGHT ALTERNATE FUEL ENGINE-

NO RH TANK
0 0
O 436023 FUEL LINES STAINLESS STEEL FOR CNG

OR LNG (FILTER TO ENGINE)
0 0
S 8120005 BATTERY BOX STEEL BOX, 3 BATTERY, LHS 0 0
O 8160005 BATTERY BOX SPACERS BATTERY BOX SPACED 2",
DROPPED 6"
5 1
S 8090001 BATTERY BOX DRILLING BOX LOCATED AS FAR

FORWARD AS POSSIBLE
0 0
S 810089 BATTERY 3 JOHNSON CONTROL 31ECL
12V 2250CCA
0 0
O 8140003 BATTERY SHUT-OFF
SWITCH

SHUTOFF W/ LOCKOUT &

EMERGENCY JUMPER STUDS
5 2
S 7110001 AIR TANK-BRAKE STEEL AIR TANKS 0 0
S 7090002 AIR TANK DRILLING AIR TANKS IN STANDARD

POSITION
0 0
O 7380001 EMERGENCY AIR SYSTEM

CHARGING

SCHRADER VALVE, WET

TANK MTD
1 0
S 7152000 WET TANK DRAIN WABCO DV-2 AUTOMATIC 0 0
O 715T003 AIR RESERVOIR DRAIN
SYSTEM

CENTRAL MANIFOLD W/

PETCOCKS
2 2
O 713023 AIR DRYER BENDIX ADIP W/HEAT 0 0
O 7100001 AIR DRYER DRILLING MOUNT AIR DRYER INSIDE

RAIL, LHS
0 0
S 724001 AIR LINES-CAB SAE J844 NYLON TUBING 0 0

CAB EXTERIOR
S 4510001 STEP-CAB ACCESS, CAB

MOUNTED

DUAL SELF CLEANING CAB

ENTRANCE STEPS
0 0
S 502001 CAB DOORS STEEL 0 0
O 5120001 POWER WINDOWS DUAL INTERNAL

REGULATOR POWER

WINDOWS
4 0
O 6220017 MIRRORS-DUAL WEST
COAST

MIRROR, BLACK, HTD,

REMOTE W / LWR HTD
CONVEX
0 0
O 6230006 MIRRORS-AUXILIARY

HIGH MOUNT
HIGH MOUNT 8" CONVEX,
BLACK
0 0
S 630026 HORN-AIR TWIN MOUNTED UNDER CAB 0 0
S 631001 HORN-ELECTRIC SINGLE 0 0
Prepared By Ronald Thoensen
Quote Id : 3 ax Rear L CNG SOURCEWELL
Phone : 916-319-5219
Quote Number : Q0045365
Model : 2023 - ACX64 Class 8
Prepared For Ron Kammerer
City of Sacramento CA
Price Level : 202201102023A Wednesday, June 1, 2022
5:20:37 PM EST

Page 5 ends

9 O 661002 CAB TILT MECHANISM-
C.O.E.

HYDRAULIC TILT WITH AIR
ASSIST
20 0
S 6720001 GRILLE AUTOCAR GRILLE 0 0
S 675001 BUG SCREENS BUG SCREEN MOUNTED

BEHIND GRILLE
0 0

CAB INTERIOR
S 3800001 STEERING WHEEL 16" DIA. WHEEL, 2 SPOKE 0 0
S 3810002 STEERING COLUMN TILT AND TELESCOPIC

STEERING COLUMN
0 0
O 5200001 SEAT-DRIVER BOSTROM 910 HIGH BACK,

AIR RIDE
4 0
S 521110 SEAT-PASSENGER FIXED TYPE, LOW BACK 0 0
S 5222000 SEAT BELTS-DRIVER THREE POINT

RETRACTABLE, W/O

COMFORT LATCH
0 0
S 5232000 SEAT BELTS-PASSENGER THREE POINT

RETRACTABLE, W/O

SWITCHES
2 DASH SWITCHES, WIRED

TO POWER
1 0

CAB CLIMATE CONTROL
O 0602003 CAB TEMPERATURE
SYSTEM

INTEGRAL A/C WITH ROOF

MOUNT CONDENSER (GHG)
0 0
O 6092000 AIR CONDITIONER AIR

INTAKE FILTER
AIR INLET 30 PPI DUST
FILTER
0 0
O 612002 AIR CONDITIONER

CONDENSER
ROOF MTD. (DISTRIBUTOR

RESPONSIBILITY TO ENSURE

CLEARANCE WITH FEL

CANOPY)
0 0

GAUGES & INSTRUMENTATION
S 0572001 INSTRUMENTS SALES PKG ADVANCED DIAGNOSTIC
DISPLAY - V1
0 0
S 1430001 TRUCK ELECTRICAL

CONTROL MODULE
VEHICLE CONTROL UNIT 0 0
S 1362000 TACHOMETER/RPM

TACHOGRAPH
ELECTRONIC TACHOMETER 0 0
S 1372000 GAUGE-HOURMETER HOURMETER INCLUDED IN

ON BOARD DISPLAY
0 0
S 225009 AIR INTAKE RESTRICTION

INDICATOR

GRADUATED, AIR CLEANER

MOUNTED
0 0
Prepared By Ronald Thoensen
Quote Id : 3 ax Rear L CNG SOURCEWELL
Phone : 916-319-5219
Quote Number : Q0045365
Model : 2023 - ACX64 Class 8
Prepared For Ron Kammerer
City of Sacramento CA
Price Level : 202201102023A Wednesday, June 1, 2022
5:20:37 PM EST

Page 6 ends

9 S 5712003 GAUGE PANELS ALL GAUGES IMPERIAL 0 0
S 1472001 VEHICLE MONITORING
SYSTEM

AUTOCAR ADVANCED

TELEMATICS - FULL

INSTALLATION
0 0

RADIO/MISC
O 509005 KEY & LOCK SETS-

IGN/DOORS

DOOR & IGNITION SAME -
SAME FOR FLEET - N324
0 0
S 509Q2000 KEY QTY. 0 ADDITIONAL KEYS PER
TRUCK (2 TOTAL)
0 0
O 5902002 RADIO AM/FM/USB/MP3/WB/BT 0 0
O 59A0001 RADIO MOUNTING

LOCATION

RADIO MOUNTED IN LHS

HEADLINER
0 0
O 5910002 ANTENNA/POWER SUPPLY ANTENNA - ROOF MOUNTED 0 0 O 596005 RADIO SPEAKERS 2 DUAL CONE SPEAKERS 0 0
O 9620001 FIRE EXTINGUISHER DUAL 5LB ABC

EXTINGUISHERS, ONE

UNDER EACH SEAT
5 0

FRONT TIRES / WHEELENDS
S 9312009 TIRE MANUFACTURER &

TREAD - FRONT
BRIDGESTONE M870 0 0
S 930469 TIRE SIZE & LOAD RANGE
- FRONT
315/80R22.5L 0 0
O 9050037 WHEELS-DISC FRONT 22.5X9.0" ALUMINUM, 3.12"

INSET, ALCOA
-94 0

REAR TIRES / WHEELENDS
O 9340054 TIRE MANUFACTURER &

TREAD - REAR
BRIDGESTONE M799 0 -56
S 933062 TIRE SIZE & LOAD RANGE
- REAR
11R22.5H 0 0
O 9140022 WHEELS-DISC REAR 22.5X8.25" ALUMINUM, 5.8"

INSET, ALCOA
0 -296
PAINT
S 950001 CAB PAINT SCHEME SINGLE COLOR PAINT 0 0
O 9550002 CAB PAINT TYPE CAB FIRST COLOR OTHER

THAN STD, NON METALLIC
0 0
Prepared By Ronald Thoensen
Quote Id : 3 ax Rear L CNG SOURCEWELL
Phone : 916-319-5219
Quote Number : Q0045365
Model : 2023 - ACX64 Class 8
Prepared For Ron Kammerer
City of Sacramento CA
Price Level : 202201102023A Wednesday, June 1, 2022
5:20:37 PM EST

Page 7 ends

9 A 9801000 CAB COLOR-FIRST Approved -=- DPSS-N0436EX -=-

SIERRA BLUE IMRON ELITE

SINGLE STAGE
0 0
S 9861U1 CHASSIS COLOR BLACK P3036 0 0
S 987949 BUMPER COLOR SAME AS

CHASSIS,UNPAINTED ALUM

OR CHROME
0 0
S 988401 DISC WHEEL OR RIM
COLOR

STEEL, E-COAT WHITE /

ALUM-UNPAINTED
0 0

ADDITIONAL OPTIONS
S 899002 CHASSIS WARRANTY STANDARD WARRANTY 0 0
O 899A203 TRANSMISSION

WARRANTY
ALLISON 5YR. EXT

WARRANTY
0 0
O 899B250 ENGINE WARRANTY L9N GE1 5 YRS/150K MILES
EXTENDED WARRANTY PP1
MATRIX 334195
0 0
O 9492050 OUTSIDE CONTRACT-

SERVICE PROGRAM

DISTRIBUTOR CONTRACTED

OUTSIDE MODIFICATION AT
W.W. WILLIAMS OF

BIRMINGHAM
0 0
S 978015 FLOOR PLAN 15 DAYS FLOORING 0 0
OTHERS
S 9722022 CERTIFICATION-

EMISSIONS
COMPLIES WITH 2022 U.S.

EMISSIONS
0 0
O 4232001 FUEL MANAGEMENT
MODULE

FMM PREP KIT FOWARD

FRAME MTD
0 0

SUB TOTALS
BASE WEIGHT 10,431 6,154
FACTORY OPTION WEIGHT -141 -358

DISTRIBUTOR OPTION
WEIGHT
0 0
TOTALS
TOTAL WEIGHT (LB) 10,290 5,796 16,086
Prepared By Ronald Thoensen
Quote Id : 3 ax Rear L CNG SOURCEWELL
Phone : 916-319-5219
Quote Number : Q0045365
Model : 2023 - ACX64 Class 8
Prepared For Ron Kammerer
City of Sacramento CA
Price Level : 202201102023A Wednesday, June 1, 2022
5:20:37 PM EST

Page 8 ends

9 06/01/2022
GAWR, GVWR & Tire Pressure

GVW Rating – 60,000#
Front GAWR 20,000#
Front Suspension 22,000#
Front Wheels 20,000#
Front Tire Size And
Tread 20,000#
Front Brakes 20,000#
Front Axle 22,000#
Rear GAWR 40,000#
Rear Suspension 46,000#
Rear Wheels 59,200#
Rear Tire Size And
Tread 48,000#
Rear Brakes 52,000#
Rear Axle 40,000#
PSI
Front PSI 130.0 Rear PSI 90.0
Prepared By Ronald Thoensen
Quote Id : 3 ax Rear L CNG SOURCEWELL
Phone : 916-319-5219
Quote Number : Q0045365
Model : 2023 - ACX64 Class 8
Prepared For Ron Kammerer
City of Sacramento CA
Price Level : 202201102023A Wednesday, June 1, 2022
5:20:37 PM EST

Page 9 ends

9 8553 Weyand Ave.

Sacramento, CA 95828 DATE 6/2/2022
www.raygaskinservice.com
Cell: 216-952-7060 VALID FOR 7 Days
Local: 916-701-9889 TERMS TBD
Prepared by: John Laine
Sourcewell Contract # 091219-NWY

CUSTOMER
City of Sacramento
915 I St 2nd FL
Sacramento, CA 95814
Attn: Alison Kerstetter & Justin Shaw
Quantity AMOUNT
1 152,633.89$
Trough Cleanout Tool
RoadWay Sign Brackets - 32"x96"
Electronic Fliter By-Pass indicator in Cab
High Temperature Fluid & Low Fluid Switch with Shut down Breaker Bar Cleanout
140867 JOYSTICK - Thinner Joystick
Steel Surcharge 5% 1 7,631.69$
Dealer Installed Equipment
1 9,895.00$
1 450.00$
1 250.00$
1 10,500.00$
Warranty: 2yr Warranty on Cylinders
1yr Warranty on Body, Arm, Hydraulics
[42] Subtotal 181,360.59$
Taxable
Tax rate
Tax due -$
Other -$
TOTAL 181,360.59$
RoadWay Sign Sign Boards - 32"x96"
OPTION: Front Mount Hydraulic Oil tank with Cooler ADD $6,124.00 Options
Shovel/Broom Rack - 2 Tools Mounted on Body
CNG Chassis Service Fee
Used Oil Jug Container Bins - Leading edge 6" Back From Front Bulkhead - Curbside Paint: Body Acrylic Urethane Enamel Color - N00436EX - Sierra Blue Zone Defense Triple Camera Systems 7" Color Monitor (Center Tailgate, Hopper, SS Facing Rear Blindspot on Cab) Front Mremote Grease System - Packer & Body Lift Pins
Two Hy-Pro High Pressure Hydraulic Filters
Arm Control Switches under the Seat
20 lb Fire Extinguisher, Triangle Kit
OPTION: AR 450 Hopper Floor Liner ADD $1,823.78
OPTION: Green Half-Pack Button ADD $253.06
Tailgate Drip Pan
Anti-Skid Tape on Arm Cover Shield
Vulcan Scale System
Spill Kit Bag in Cab
Vinyl Striping

TERMS AND CONDITIONS

1. Does not include taxes or fees unless otherwise noted

3. Please return after signing or submit PO to confirm
Customer Acceptance (sign below):

2. Quote Valid for 30 days unless otherwise noted, Body build time is 210 days AFTER RECIEPT OF CHASSIS Thank You For Your Business!
If you have any questions about this price quote, please contact John Laine - [email protected]
x ___________________________________________ Date:___________ Print Name:
17 DGE Aux CNG Tank Mounted BOC
Freight - Scranton, IA to Sacramento, CA (RGN)
QUOTERay Gaskin Service
Rake Teeth Breaker Bar

DESCRIPTION
2023 NewWay Sidewinder ASL 18yd (2yd Tailgate) w/ 96gal Arm 6x6 Chains Front Mount Tandem Vane Pump
Hydraulic Hopper Cover
LED Works Lights (1 light in hopper, 1 curbside toward arm, 2 on tailgate) LED Strobe Light (2 Round Upper and 2 Round Lower Tailgate) Hopper Access Ladder with Prox Switch
LH Cleanout Chute Extension
LED Mid-Body Back-up Lights (2) Lights
Hinged Front Cylinder Splash Shield
Expanded Metal Screen Front of Body
Tax 8.75% - $15,869.05
Total per Unit- $197,229.63
Total for 2 Units - $394,459.26
8553 Weyand Ave.

Sacramento, CA 95828 DATE 6/2/2022
www.raygaskinservice.com
Cell: 216-952-7060 VALID FOR 7 Days
Local: 916-701-9889 TERMS TBD
Prepared by: John Laine
Sourcewell Contract # 091219-NWY

CUSTOMER
City of Sacramento
915 I St 2nd FL
Sacramento, CA 95814
Attn: Justin Shaw
Quantity AMOUNT
1 160,487.74$
Trough Cleanout Tool
RoadWay Sign Brackets - 32"x96"
Electronic Fliter By-Pass indicator in Cab
High Temperature Fluid & Low Fluid Switch with Shut down AR 450 Hopper Floor Liner
Breaker Bar Cleanout
140867 JOYSTICK - Thinner Joystick
Steel Surcharge 5% 1 8,024.39$
Dealer Installed Equipment
1 9,895.00$
1 450.00$
1 250.00$
1 998.00$
1 13,825.00$
1 10,500.00$
Options
Warranty: 2yr Warranty on Cylinders
1yr Warranty on Body, Arm, Hydraulics
[42] Subtotal 204,430.13$
Taxable
Tax rate
Tax due -$
Other -$
TOTAL 204,430.13$
LED Works Lights (1 light in hopper, 1 curbside toward arm, 2 on tailgate) LED Strobe Light (2 Round Upper and 2 Round Lower Tailgate) Hopper Access Ladder with Prox Switch
LH Cleanout Chute Extension
LED Mid-Body Back-up Lights (2) Lights
Hinged Front Cylinder Splash Shield
Expanded Metal Screen Front of Body
QUOTERay Gaskin Service
Rake Teeth Breaker Bar

DESCRIPTION
2023 NewWay Sidewinder ASL 29yd (2yd Tailgate) w/ 96gal Arm 6x6 Chains Front Mount Tandem Vane Pump
Hydraulic Hopper Cover
Thank You For Your Business!
If you have any questions about this price quote, please contact John Laine - [email protected]
x ___________________________________________ Date:___________ Print Name:

Vinyl Striping

TERMS AND CONDITIONS

1. Does not include taxes or fees unless otherwise noted

3. Please return after signing or submit PO to confirm
Customer Acceptance (sign below):

2. Quote Valid for 30 days unless otherwise noted, Body build time is 210 days AFTER RECIEPT OF CHASSIS 17 DGE Aux CNG Tank Mounted BOC
Freight - Scranton, IA to Sacramento, CA (RGN)
RoadWay Sign Sign Boards - 32"x96"
Shovel/Broom Rack - 2 Tools Mounted on Body
CNG Chassis Service Fee
Used Oil Jug Container Bins - Leading edge 6" Back From Front Bulkhead - Curbside Paint: Body Acrylic Urethane Enamel Color - N00436EX - Sierra Blue Zone Defense Triple Camera Systems 7" Color Monitor (Center Tailgate, Hopper, SS Facing Rear Blindspot on Cab) Front Mremote Grease System - Packer & Body Lift Pins
Two Hy-Pro High Pressure Hydraulic Filters
Arm Control Switches under the Seat
20 lb Fire Extinguisher, Triangle Kit
OPTION: Green Half-Pack Button ADD $253.06
Tailgate Drip Pan
Anti-Skid Tape on Arm Cover Shield
Vulcan Scale System
Spill Kit Bag in Cab
Tax 8.75% - $17,887.64
Total per Unit - $222,317.77
Total for 25 Units - $5,557,944.16
8553 Weyand Ave.

Sacramento, CA 95828 DATE 6/1/2022
www.raygaskinservice.com
Cell: 216-952-7060 VALID FOR 7 Days
Local: 916-701-9889 TERMS TBD
Prepared by: John Laine
Sourcewell Contract # 091219-NWY

CUSTOMER
City of Sacramento
915 I St 2nd FL
Sacramento, CA 95814
Attn: Alison Kerstetter & Justin Shaw
Quantity AMOUNT
1 104,591.82$
RoadWay Sign Brackets - 32"x96"
HyPro 6000 High Pressure Filter
Upgraded Steel Wear Shoes and Tracks in Hopper
10lb Fire Extinguisher and Triangle kit
Brush Guards for Uppper Light Bar
Steel Surcharge 11% 1 11,505.10$
1 9,895.00$
1 450.00$
1 250.00$
1 998.00$
1 7,400.00$
Warranty: Standard 2yr Warranty on Cylinders
Standard 1yr Warranty on Body, Arm, Hydraulics
[42] Subtotal 135,089.92$
Taxable
Tax rate
Tax due -$
Other -$
TOTAL 135,089.92$
4" x 6" Brackets for Bang Board Above Hopper
Reinforce Bang Board
QUOTERay Gaskin Service
LED Mid-Body Back-up Lights (2) Lights

DESCRIPTION
2023 NewWay King Cobra REL 25yd (160" CT)
Auto-Trans Gear Pump (Hot Shift w/Overspeed)
Frame Mounted Hydraulic Tank
Hopper Liner and Back, 3/16" 100K
Access Door 30" x 30" with Interlock and Steps (ladder w/handles) Safety Shut-down & Driver Alert Buzzer on Curb Side
Strobe Light Package - 2 Round Upper Tailgate
LED Work Lights (2 mounted inside upper tailgate shining in hopper, 2 shining rearward) Shovel/Broom Rack - Street Side Tailgate
Thank You For Your Business!
If you have any questions about this price quote, please contact John Laine - [email protected]
x ___________________________________________ Date:___________ Print Name:

TERMS AND CONDITIONS

1. Does not include taxes or fees unless otherwise noted

3. Please return after signing or submit PO to confirm
Customer Acceptance (sign below):

2. Quote Valid for 30 days unless otherwise noted, Body build time is 180 days AFTER RECIEPT OF CHASSIS Rubber mud Flaps Behind rear Axle
Paint: Body Acrylic Urethane Enamel Color - N00436EX - Sierra Blue Low Fuild Level Switch w/Shutdown
Zone Defense Dual Camera System - Center Tailgate, CS Facing Rear Blindspot on Cab Auto Tailgate Locks, NO In-Cab Controls
Rubber Mud Flaps Ahead of Rear Axle
CNG Chassis Service Fee
Vulcan Scale System
Spill Kit Mounted Curbside - Bucket
Freight - Scranton, IA to Sacramento, CA (Drive-away)
RoadWay Sign Boards - 32"x96"
Vinyl Striping
Dealer Installed Equipment
Hopper Extension
Tax 8.75% - $11,820.37
Total per Unit - $146,910.29
Total for 3 Units - $440,730.86
060920-ATC

Rev. 2/2020 1

Solicitation Number: RFP #060920

CONTRACT

This Contract is between Sourcewell, 202 12th Street Northeast, P.O. Box 219, Staples, MN 56479 (Sourcewell) and Autocar Truck, LLC/Autocar Industries LLC, 4680 Pinson Valley Parkway, Birmingham, AL 35215 (Vendor).

Sourcewell is a State of Minnesota local government agency and service cooperative created under the laws of the State of Minnesota (Minnesota Statutes Section 123A.21) that offers cooperative procurement solutions to government entities. Participation is open to federal, state/province, and municipal governmental entities, higher education, K-12 education, nonprofit, tribal government, and other public entities located in the United States and Canada.

Vendor desires to contract with Sourcewell to provide equipment, products, or services to Sourcewell and the entities that access Sourcewell’s cooperative purchasing contracts (Participating Entities).

1. TERM OF CONTRACT

A. EFFECTIVE DATE. This Contract is effective upon the date of the final signature below.

B. EXPIRATION DATE AND EXTENSION. This Contract expires August 1, 2024, unless it is cancelled sooner pursuant to Article 24. This Contract may be extended up to one additional one-year period upon request of Sourcewell and with written agreement by Vendor.

C. SURVIVAL OF TERMS. Articles 11 through 16 survive the expiration or cancellation of this Contract.

2. EQUIPMENT, PRODUCTS, OR SERVICES

A. EQUIPMENT, PRODUCTS, OR SERVICES. Vendor will provide the Equipment, Products, or Services as stated in its Proposal submitted under the Solicitation Number listed above.

Vendor’s Equipment, Products, or Services Proposal (Proposal) is attached and incorporated into this Contract.

All Equipment and Products provided under this Contract must be new/current model. Vendor may offer close-out or refurbished Equipment or Products if they are clearly indicated in

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Vendor’s product and pricing list. Unless agreed to by the Participating Entities in advance, Equipment or Products must be delivered as operational to the Participating Entity’s site.

This Contract offers an indefinite quantity of sales, and while substantial volume is anticipated, sales and sales volume are not guaranteed.

B. WARRANTY. Vendor warrants that all Equipment, Products, and Services furnished are free from liens and encumbrances, and are free from defects in design, materials, and workmanship.

In addition, Vendor warrants the Equipment, Products, and Services are suitable for and will perform in accordance with the ordinary use for which they are intended. Vendor’s dealers and distributors must agree to assist the Participating Entity in reaching a resolution in any dispute over warranty terms with the manufacturer. Any manufacturer’s warranty that is effective past the expiration of the Vendor’s warranty will be passed on to the Participating Entity.

C. DEALERS, DISTRIBUTORS, AND/OR RESELLERS. Upon Contract execution, Vendor will make available to Sourcewell a means to validate or authenticate Vendor’s authorized dealers, distributors, and/or resellers relative to the Equipment, Products, and Services related to this Contract. This list may be updated from time-to-time and is incorporated into this Contract by reference. It is the Vendor’s responsibility to ensure Sourcewell receives the most current version of this list.

3. PRICING

All Equipment, Products, or Services under this Contract will be priced as stated in Vendor’s Proposal.

When providing pricing quotes to Participating Entities, all pricing quoted must reflect a Participating Entity’s total cost of acquisition. This means that the quoted cost is for delivered Equipment, Products, and Services that are operational for their intended purpose, and includes all costs to the Participating Entity’s requested delivery location.

Regardless of the payment method chosen by the Participating Entity, the total cost associated with any purchase option of the Equipment, Products, or Services must always be disclosed in the pricing quote to the applicable Participating Entity at the time of purchase.

Participating Entities reserve the right to inspect the Equipment and Products at a reasonable time after delivery where circumstances or conditions prevent effective inspection of the Equipment and Products at the time of delivery.

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Vendor must arrange for and pay for the return shipment on Equipment and Products that arrive in a defective or inoperable condition.

Sourcewell may declare the Vendor in breach of this Contract if the Vendor intentionally delivers substandard or inferior Equipment or Products. In the event of the delivery of nonconforming Equipment and Products, the Participating Entity will notify the Vendor as soon as possible and the Vendor will replace nonconforming Equipment and Products with conforming Equipment and Products that are acceptable to the Participating Entity.

B. SALES TAX. Each Participating Entity is responsible for supplying the Vendor with valid tax- exemption certification(s). When ordering, a Participating Entity must indicate if it is a tax- exempt entity.

C. HOT LIST PRICING. At any time during this Contract, Vendor may offer a specific selection of Equipment, Products, or Services at discounts greater than those listed in the Contract.

When Vendor determines it will offer Hot List Pricing, it must be submitted electronically to Sourcewell in a line-item format. Equipment, Products, or Services may be added or removed from the Hot List at any time through a Sourcewell Price and Product Change Form as defined in Article 4 below.

Hot List program and pricing may also be used to discount and liquidate close-out and discontinued Equipment and Products as long as those close-out and discontinued items are clearly identified as such. Current ordering process and administrative fees apply. Hot List Pricing must be published and made available to all Participating Entities.

4. PRODUCT AND PRICING CHANGE REQUESTS

Vendor may request Equipment, Product, or Service changes, additions, or deletions at any time. All requests must be made in writing by submitting a signed Sourcewell Price and Product Change Request Form to the assigned Sourcewell Contract Administrator. This form is available from the assigned Sourcewell Contract Administrator. At a minimum, the request must:

x Identify the applicable Sourcewell contract number;
x Clearly specify the requested change;
x Provide sufficient detail to justify the requested change; x Individually list all Equipment, Products, or Services affected by the requested change, along with the requested change (e.g., addition, deletion, price change); and x Include a complete restatement of pricing documentation in Microsoft Excel with the effective date of the modified pricing, or product addition or deletion. The new pricing restatement must include all Equipment, Products, and Services offered, even for those items where pricing remains unchanged.

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A fully executed Sourcewell Price and Product Request Form will be become an amendment to this Contract and be incorporated by reference.

5. PARTICIPATION, CONTRACT ACCESS, AND PARTICIPATING ENTITY REQUIREMENTS

A. PARTICIPATION. Sourcewell’s cooperative contracts are available and open to public and nonprofit entities across the United States and Canada; such as federal, state/province, municipal, K-12 and higher education, tribal government, and other public entities.

The benefits of this Contract should be available to all Participating Entities that can legally access the Equipment, Products, or Services under this Contract. A Participating Entity’s authority to access this Contract is determined through its cooperative purchasing, interlocal, or joint powers laws. Any entity accessing benefits of this Contract will be considered a Service Member of Sourcewell during such time of access. Vendor understands that a Participating Entity’s use of this Contract is at the Participating Entity’s sole convenience and Participating Entities reserve the right to obtain like Equipment, Products, or Services from any other source.

Vendor is responsible for familiarizing its sales and service forces with Sourcewell contract use eligibility requirements and documentation and will encourage potential members to join Sourcewell. Sourcewell reserves the right to add and remove Participating Entities to its roster during the term of this Contract.

B. PUBLIC FACILITIES. Vendor’s employees may be required to perform work at government- owned facilities, including schools. Vendor’s employees and agents must conduct themselves in a professional manner while on the premises, and in accordance with Participating Entity policies and procedures, and all applicable laws.

6. PARTICIPATING ENTITY USE AND PURCHASING

A. ORDERS AND PAYMENT. To access the contracted Equipment, Products, or Services under this Contract, a Participating Entity must clearly indicate to Vendor that it intends to access this Contract; however, order flow and procedure will be developed jointly between Sourcewell and Vendor. Typically, a Participating Entity will issue an order directly to Vendor. If a Participating Entity issues a purchase order, it may use its own forms, but the purchase order should clearly note the applicable Sourcewell contract number. All Participating Entity orders under this Contract must be issued prior to expiration of this Contract; however, Vendor performance, Participating Entity payment, and any applicable warranty periods or other Vendor or Participating Entity obligations may extend beyond the term of this Contract.

Vendor’s acceptable forms of payment are included in Attachment A. Participating Entities will be solely responsible for payment and Sourcewell will have no liability for any unpaid invoice of any Participating Entity.

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B. ADDITIONAL TERMS AND CONDITIONS/PARTICIPATING ADDENDUM. Additional terms and conditions to a purchase order may be negotiated between a Participating Entity and Vendor, such as job or industry-specific requirements, legal requirements (e.g., affirmative action or immigration status requirements), or specific local policy requirements. Some Participating Entitles may require the use of a Participating Addendum; the terms of which will be worked out directly between the Participating Entity and the Vendor. Any negotiated additional terms and conditions must never be less favorable to the Participating Entity than what is contained in this Contract.

C. PERFORMANCE BOND. If requested by a Participating Entity, Vendor will provide a performance bond that meets the requirements set forth in the Participating Entity’s order.

D. SPECIALIZED SERVICE REQUIREMENTS. In the event that the Participating Entity requires service or specialized performance requirements (such as e-commerce specifications, specialized delivery requirements, or other specifications and requirements) not addressed in this Contract, the Participating Entity and the Vendor may enter into a separate, standalone agreement, apart from this Contract. Sourcewell, including its agents and employees, will not be made a party to a claim for breach of such agreement.

E. TERMINATION OF ORDERS. Participating Entities may terminate an order, in whole or in part, immediately upon notice to Vendor in the event of any of the following events:

1. The Participating Entity fails to receive funding or appropriation from its governing body at levels sufficient to pay for the goods to be purchased;

2. Federal, state, or provincial laws or regulations prohibit the purchase or change the Participating Entity’s requirements; or

3. Vendor commits any material breach of this Contract or the additional terms agreed to between the Vendor and a Participating Entity.

F. GOVERNING LAW AND VENUE. The governing law and venue for any action related to a Participating Entity’s order will be determined by the Participating Entity making the purchase.

7. CUSTOMER SERVICE

A. PRIMARY ACCOUNT REPRESENTATIVE. Vendor will assign an Account Representative to Sourcewell for this Contract and must provide prompt notice to Sourcewell if that person is changed. The Account Representative will be responsible for:

x Maintenance and management of this Contract;
x Timely response to all Sourcewell and Participating Entity inquiries; and x Business reviews to Sourcewell and Participating Entities, if applicable.

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B. BUSINESS REVIEWS. Vendor must perform a minimum of one business review with Sourcewell per contract year. The business review will cover sales to Participating Entities, pricing and contract terms, administrative fees, supply issues, customer issues, and any other necessary information.

8. REPORT ON CONTRACT SALES ACTIVITY AND ADMINISTRATIVE FEE PAYMENT

A. CONTRACT SALES ACTIVITY REPORT. Each calendar quarter, Vendor must provide a contract sales activity report (Report) to the Sourcewell Contract Administrator assigned to this Contract. A Report must be provided regardless of the number or amount of sales during that quarter (i.e., if there are no sales, Vendor must submit a report indicating no sales were made).

The Report must contain the following fields:

x Customer Name (e.g., City of Staples Highway Department); x Customer Physical Street Address;
x Customer City;
x Customer State/Province;
x Customer Zip Code;
x Customer Contact Name;
x Customer Contact Email Address;
x Customer Contact Telephone Number;
x Sourcewell Assigned Entity/Participating Entity Number; x Item Purchased Description;
x Item Purchased Price;
x Sourcewell Administrative Fee Applied; and
x Date Purchase was invoiced/sale was recognized as revenue by Vendor.

B. ADMINISTRATIVE FEE. In consideration for the support and services provided by Sourcewell, the Vendor will pay an administrative fee to Sourcewell on all Equipment, Products, and Services provided to Participating Entities. The Administrative Fee must be included in, and not added to, the pricing. Vendor may not charge Participating Entities more than the contracted price to offset the Administrative Fee.

The Vendor will submit a check payable to Sourcewell for the administrative fee amount stated in the Proposal multiplied by the total number of trucks purchased by Participating Entities under this Contract during each calendar quarter. Payments should note the Sourcewell- assigned contract number in the memo and must be mailed to the address above “Attn:

Accounts Receivable.” Payments must be received no later than 45 calendar days after the end of each calendar quarter.

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Vendor agrees to cooperate with Sourcewell in auditing transactions under this Contract to ensure that the administrative fee is paid on all items purchased under this Contract.

In the event the Vendor is delinquent in any undisputed administrative fees, Sourcewell reserves the right to cancel this Contract and reject any proposal submitted by the Vendor in any subsequent solicitation. In the event this Contract is cancelled by either party prior to the Contract’s expiration date, the administrative fee payment will be due no more than 30 days from the cancellation date.

9. AUTHORIZED REPRESENTATIVE

Sourcewell's Authorized Representative is its Chief Procurement Officer.

Vendor’s Authorized Representative is the person named in the Vendor’s Proposal. If Vendor’s Authorized Representative changes at any time during this Contract, Vendor must promptly notify Sourcewell in writing.

10. ASSIGNMENT, AMENDMENTS, WAIVER, AND CONTRACT COMPLETE

A. ASSIGNMENT. Neither the Vendor nor Sourcewell may assign or transfer any rights or obligations under this Contract without the prior consent of the parties and a fully executed assignment agreement. Such consent will not be unreasonably withheld.

B. AMENDMENTS. Any amendment to this Contract must be in writing and will not be effective until it has been fully executed by the parties.

C. WAIVER. If either party fails to enforce any provision of this Contract, that failure does not waive the provision or the right to enforce it.

D. CONTRACT COMPLETE. This Contract contains all negotiations and agreements between Sourcewell and Vendor. No other understanding regarding this Contract, whether written or oral, may be used to bind either party.

E. RELATIONSHIP OF THE PARTIES. The relationship of the parties is one of independent contractors, each free to exercise judgment and discretion with regard to the conduct of their respective businesses. This Contract does not create a partnership, joint venture, or any other relationship such as master-servant, or principal-agent.

11. LIABILITY

Vendor must indemnify, save, and hold Sourcewell and its Participating Entities, including their agents and employees, harmless from any claims or causes of action, including attorneys’ fees, arising out of the performance of this Contract by the Vendor or its agents or employees; this indemnification includes injury or death to person(s) or property alleged to have been caused

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by some defect in the Equipment, Products, or Services under this Contract to the extent the Equipment, Product, or Service has been used according to its specifications.

12. AUDITS

Sourcewell reserves the right to review the books, records, documents, and accounting procedures and practices of the Vendor relevant to this Contract for a minimum of 6 years from the end of this Contract. This clause extends to Participating Entities as it relates to business conducted by that Participating Entity under this Contract.

13. GOVERNMENT DATA PRACTICES

Vendor and Sourcewell must comply with the Minnesota Government Data Practices Act, Minnesota Statutes Chapter 13, as it applies to all data provided by or provided to Sourcewell under this Contract and as it applies to all data created, collected, received, stored, used, maintained, or disseminated by the Vendor under this Contract.

If the Vendor receives a request to release the data referred to in this article, the Vendor must immediately notify Sourcewell and Sourcewell will assist with how the Vendor should respond to the request.

14. INDEMNIFICATION

As applicable, Vendor agrees to indemnify and hold harmless Sourcewell and its Participating Entities against any and all suits, claims, judgments, and costs instituted or recovered against Sourcewell or Participating Entities by any person on account of the use of any Equipment or Products by Sourcewell or its Participating Entities supplied by Vendor in violation of applicable patent or copyright laws.

15. INTELLECTUAL PROPERTY, PUBLICITY, MARKETING, AND ENDORSEMENT

A. INTELLECTUAL PROPERTY

1. Grant of License. During the term of this Contract:
a. Sourcewell grants to Vendor a royalty-free, worldwide, non-exclusive right and license to use theTrademark(s) provided to Vendor by Sourcewell in advertising and promotional materials for the purpose of marketing Sourcewell’s relationship with Vendor.
b. Vendor grants to Sourcewell a royalty-free, worldwide, non-exclusive right and license to use Vendor’s Trademarks in advertising and promotional materials for the purpose of marketing Vendor’s relationship with Sourcewell.

2. Limited Right of Sublicense. The right and license granted herein includes a limited right of each party to grant sublicenses to its and their respective distributors, marketing representatives, and agents (collectively “Permitted Sublicensees”) in advertising and

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promotional materials for the purpose of marketing the Parties’ relationship to Participating Entities. Any sublicense granted will be subject to the terms and conditions of this Article.

Each party will be responsible for any breach of this Article by any of their respective sublicensees.

3. Use; Quality Control.
a. Sourcewell must not alter Vendor’s Trademarks from the form provided by Vendor and must comply with Vendor’s removal requests as to specific uses of its trademarks or logos.
b. Vendor must not alter Sourcewell’s Trademarks from the form provided by Sourcewell and must comply with Sourcewell’s removal requests as to specific uses of its trademarks or logos.
c. Each party agrees to use, and to cause its Permitted Sublicensees to use, the other party’s Trademarks only in good faith and in a dignified manner consistent with such party’s use of the Trademarks. Upon written notice to the breaching party, the breaching party has 30 days of the date of the written notice to cure the breach or the license will be terminated.

4. Termination. Upon the termination of this Contract for any reason, each party, including Permitted Sublicensees, will have 30 days to remove all Trademarks from signage, websites, and the like bearing the other party’s name or logo (excepting Sourcewell’s pre-printed catalog of vendors which may be used until the next printing). Vendor must return all marketing and promotional materials, including signage, provided by Sourcewell, or dispose of it according to Sourcewell’s written directions.

B. PUBLICITY. Any publicity regarding the subject matter of this Contract must not be released without prior written approval from the Authorized Representatives. Publicity includes notices, informational pamphlets, press releases, research, reports, signs, and similar public notices prepared by or for the Vendor individually or jointly with others, or any subcontractors, with respect to the program, publications, or services provided resulting from this Contract.

C. MARKETING. Any direct advertising, marketing, or offers with Participating Entities must be approved by Sourcewell. Materials should be sent to the Sourcewell Contract Administrator assigned to this Contract.

D. ENDORSEMENT. The Vendor must not claim that Sourcewell endorses its Equipment, Products, or Services.

16. GOVERNING LAW, JURISDICTION, AND VENUE

Minnesota law governs this Contract. Venue for all legal proceedings out of this Contract, or its breach, must be in the appropriate state court in Todd County or federal court in Fergus Falls, Minnesota.

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17. FORCE MAJEURE

Neither party to this Contract will be held responsible for delay or default caused by acts of God or other conditions that are beyond that party’s reasonable control. A party defaulting under this provision must provide the other party prompt written notice of the default.

18. SEVERABILITY

If any provision of this Contract is found to be illegal, unenforceable, or void then both Sourcewell and Vendor will be relieved of all obligations arising under such provisions. If the remainder of this Contract is capable of performance, it will not be affected by such declaration or finding and must be fully performed.

19. PERFORMANCE, DEFAULT, AND REMEDIES

A. PERFORMANCE. During the term of this Contract, the parties will monitor performance and address unresolved contract issues as follows:

1. Notification. The parties must promptly notify each other of any known dispute and work in good faith to resolve such dispute within a reasonable period of time. If necessary, Sourcewell and the Vendor will jointly develop a short briefing document that describes the issue(s), relevant impact, and positions of both parties.

2. Escalation. If parties are unable to resolve the issue in a timely manner, as specified above, either Sourcewell or Vendor may escalate the resolution of the issue to a higher level of management. The Vendor will have 30 calendar days to cure an outstanding issue.

3. Performance while Dispute is Pending. Notwithstanding the existence of a dispute, the Vendor must continue without delay to carry out all of its responsibilities under the Contract that are not affected by the dispute. If the Vendor fails to continue without delay to perform its responsibilities under the Contract, in the accomplishment of all undisputed work, any additional costs incurred by Sourcewell and/or its Participating Entities as a result of such failure to proceed will be borne by the Vendor.

B. DEFAULT AND REMEDIES. Either of the following constitutes cause to declare this Contract, or any Participating Entity order under this Contract, in default:

1. Nonperformance of contractual requirements, or

2. A material breach of any term or condition of this Contract.

Written notice of default and a reasonable opportunity to cure must be issued by the party claiming default. Time allowed for cure will not diminish or eliminate any liability for liquidated or other damages. If the default remains after the opportunity for cure, the non-defaulting party may:

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x Exercise any remedy provided by law or equity, or
x Terminate the Contract or any portion thereof, including any orders issued against the Contract.

20. INSURANCE

A. REQUIREMENTS. At its own expense, Vendor must maintain insurance policy(ies) in effect at all times during the performance of this Contract with insurance company(ies) licensed or authorized to do business in the State of Minnesota having an “AM BEST” rating of A- or better, with coverage and limits of insurance not less than the following:

1. Workers’ Compensation and Employer’s Liability.

Workers’ Compensation: As required by any applicable law or regulation.

Employer's Liability Insurance: must be provided in amounts not less than listed below:

Minimum limits:
$500,000 each accident for bodily injury by accident
$500,000 policy limit for bodily injury by disease
$500,000 each employee for bodily injury by disease

2. Commercial General Liability Insurance. Vendor will maintain insurance covering its operations, with coverage on an occurrence basis, and must be subject to terms no less broad than the Insurance Services Office (“ISO”) Commercial General Liability Form CG0001 (2001 or newer edition), or equivalent. At a minimum, coverage must include liability arising from premises, operations, bodily injury and property damage, independent contractors, products-completed operations including construction defect, contractual liability, blanket contractual liability, and personal injury and advertising injury. All required limits, terms and conditions of coverage must be maintained during the term of this Contract.

Minimum Limits:
$1,000,000 each occurrence Bodily Injury and Property Damage $1,000,000 Personal and Advertising Injury
$2,000,000 aggregate for Products-Completed operations
$2,000,000 general aggregate

3. Commercial Automobile Liability Insurance. During the term of this Contract, Vendor will maintain insurance covering all owned, hired, and non-owned automobiles in limits of liability not less than indicated below. The coverage must be subject to terms no less broad than ISO Business Auto Coverage Form CA 0001 (2010 edition or newer), or equivalent.

Minimum Limits:
$1,000,000 each accident, combined single limit

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4. Umbrella Insurance. During the term of this Contract, Vendor will maintain umbrella coverage over Workers’ Compensation, Commercial General Liability, and Commercial Automobile.

Minimum Limits:
$2,000,000

5. Professional/Technical, Errors and Omissions, and/or Miscellaneous Professional Liability. During the term of this Contract, Vendor will maintain coverage for all claims the Vendor may become legally obligated to pay resulting from any actual or alleged negligent act, error, or omission related to Vendor’s professional services required under this Contract.

Minimum Limits:
$2,000,000 per claim or event
$2,000,000 – annual aggregate

6. Network Security and Privacy Liability Insurance. During the term of this Contract, Vendor will maintain coverage for network security and privacy liability. The coverage may be endorsed on another form of liability coverage or written on a standalone policy. The insurance must cover claims which may arise from failure of Vendor’s security resulting in, but not limited to, computer attacks, unauthorized access, disclosure of not public data – including but not limited to, confidential or private information, transmission of a computer virus, or denial of service.

Minimum limits:
$2,000,000 per occurrence
$2,000,000 annual aggregate

Failure of Vendor to maintain the required insurance will constitute a material breach entitling Sourcewell to immediately terminate this Contract for default.

B. CERTIFICATES OF INSURANCE. Prior to commencing under this Contract, Vendor must furnish to Sourcewell a certificate of insurance, as evidence of the insurance required under this Contract. Prior to expiration of the policy(ies), renewal certificates must be mailed to Sourcewell, 202 12th Street Northeast, P.O. Box 219, Staples, MN 56479 or sent to the Sourcewell Contract Administrator assigned to this Contract. The certificates must be signed by a person authorized by the insurer(s) to bind coverage on their behalf. All policies must include there will be no cancellation, suspension, non-renewal, or reduction of coverage without 30 days’ prior written notice to the Vendor.

Upon request, Vendor must provide to Sourcewell copies of applicable policies and endorsements, within 10 days of a request. Failure to request certificates of insurance by Sourcewell, or failure of Vendor to provide certificates of insurance, in no way limits or relieves Vendor of its duties and responsibilities in this Contract.

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C. ADDITIONAL INSURED ENDORSEMENT AND PRIMARY AND NON-CONTRIBUTORY INSURANCE CLAUSE. Vendor agrees to list Sourcewell and its Participating Entities, including their officers, agents, and employees, as an additional insured under the Vendor’s commercial general liability insurance policy with respect to liability arising out of activities, “operations,” or “work” performed by or on behalf of Vendor, and products and completed operations of Vendor. The policy provision(s) or endorsement(s) must further provide that coverage is primary and not excess over or contributory with any other valid, applicable, and collectible insurance or self-insurance in force for the additional insureds.

D. WAIVER OF SUBROGATION. Vendor waives and must require (by endorsement or otherwise) all its insurers to waive subrogation rights against Sourcewell and other additional insureds for losses paid under the insurance policies required by this Contract or other insurance applicable to the Vendor or its subcontractors. The waiver must apply to all deductibles and/or self-insured retentions applicable to the required or any other insurance maintained by the Vendor or its subcontractors. Where permitted by law, Vendor must require similar written express waivers of subrogation and insurance clauses from each of its subcontractors.

E. UMBRELLA/EXCESS LIABILITY. The limits required by this Contract can be met by either providing a primary policy or in combination with umbrella/excess liability policy(ies).

F. SELF-INSURED RETENTIONS. Any self-insured retention in excess of $10,000 is subject to Sourcewell’s approval.

21. COMPLIANCE

A. LAWS AND REGULATIONS. All Equipment, Products, or Services provided under this Contract must comply fully with applicable federal laws and regulations, and with the laws in the states and provinces in which the Equipment, Products, or Services are sold.

B. LICENSES. Vendor must maintain a valid and current status on all required federal, state/provincial, and local licenses, bonds, and permits required for the operation of the business that the Vendor conducts with Sourcewell and Participating Entities.

22. BANKRUPTCY, DEBARMENT, OR SUSPENSION CERTIFICATION

Vendor certifies and warrants that it is not in bankruptcy or that it has previously disclosed in writing certain information to Sourcewell related to bankruptcy actions. If at any time during this Contract Vendor declares bankruptcy, Vendor must immediately notify Sourcewell in writing.

Vendor certifies and warrants that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from programs

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operated by the State of Minnesota; the United States federal government or the Canadian government, as applicable; or any Participating Entity. Vendor certifies and warrants that neither it nor its principals have been convicted of a criminal offense related to the subject matter of this Contract. Vendor further warrants that it will provide immediate written notice to Sourcewell if this certification changes at any time.

23. PROVISIONS FOR NON-UNITED STATES FEDERAL ENTITY PROCUREMENTS UNDER

UNITED STATES FEDERAL AWARDS OR OTHER AWARDS

Participating Entities that use United States federal grant or FEMA funds to purchase goods or services from this Contract may be subject to additional requirements including the procurement standards of the Uniform Administrative Requirements, Cost Principles and Audit Requirements for Federal Awards, 2 C.F.R. § 200. Participating Entities may also require additional requirements based on specific funding specifications. Within this Article, all references to “federal” should be interpreted to mean the United States federal government.

The following list only applies when a Participating Entity accesses Vendor’s Equipment, Products, or Services with United States federal funds.

A. EQUAL EMPLOYMENT OPPORTUNITY. Except as otherwise provided under 41 C.F.R. § 60, all contracts that meet the definition of “federally assisted construction contract” in 41 C.F.R. § 60-

1.3 must include the equal opportunity clause provided under 41 C.F.R. §60-1.4(b), in accordance with Executive Order 11246, “Equal Employment Opportunity” (30 FR 12319, 12935, 3 C.F.R. §, 1964-1965 Comp., p. 339), as amended by Executive Order 11375, “Amending Executive Order 11246 Relating to Equal Employment Opportunity,” and implementing regulations at 41 C.F.R. § 60, “Office of Federal Contract Compliance Programs, Equal Employment Opportunity, Department of Labor.” The equal opportunity clause is incorporated herein by reference.

B. DAVIS-BACON ACT, AS AMENDED (40 U.S.C. § 3141-3148). When required by federal program legislation, all prime construction contracts in excess of $2,000 awarded by non- federal entities must include a provision for compliance with the Davis-Bacon Act (40 U.S.C. § 3141-3144, and 3146-3148) as supplemented by Department of Labor regulations (29 C.F.R. § 5, “Labor Standards Provisions Applicable to Contracts Covering Federally Financed and Assisted Construction”). In accordance with the statute, contractors must be required to pay wages to laborers and mechanics at a rate not less than the prevailing wages specified in a wage determination made by the Secretary of Labor. In addition, contractors must be required to pay wages not less than once a week. The non-federal entity must place a copy of the current prevailing wage determination issued by the Department of Labor in each solicitation. The decision to award a contract or subcontract must be conditioned upon the acceptance of the wage determination. The non-federal entity must report all suspected or reported violations to the federal awarding agency. The contracts must also include a provision for compliance with the Copeland “Anti-Kickback” Act (40 U.S.C. § 3145), as supplemented by Department of Labor regulations (29 C.F.R. § 3, “Contractors and Subcontractors on Public Building or Public Work

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Financed in Whole or in Part by Loans or Grants from the United States”). The Act provides that each contractor or subrecipient must be prohibited from inducing, by any means, any person employed in the construction, completion, or repair of public work, to give up any part of the compensation to which he or she is otherwise entitled. The non-federal entity must report all suspected or reported violations to the federal awarding agency. Vendor must be in compliance with all applicable Davis-Bacon Act provisions.

C. CONTRACT WORK HOURS AND SAFETY STANDARDS ACT (40 U.S.C. § 3701-3708). Where applicable, all contracts awarded by the non-federal entity in excess of $100,000 that involve the employment of mechanics or laborers must include a provision for compliance with 40 U.S.C. §§ 3702 and 3704, as supplemented by Department of Labor regulations (29 C.F.R. § 5).

Under 40 U.S.C. § 3702 of the Act, each contractor must be required to compute the wages of every mechanic and laborer on the basis of a standard work week of 40 hours. Work in excess of the standard work week is permissible provided that the worker is compensated at a rate of not less than one and a half times the basic rate of pay for all hours worked in excess of 40 hours in the work week. The requirements of 40 U.S.C. § 3704 are applicable to construction work and provide that no laborer or mechanic must be required to work in surroundings or under working conditions which are unsanitary, hazardous or dangerous. These requirements do not apply to the purchases of supplies or materials or articles ordinarily available on the open market, or contracts for transportation or transmission of intelligence. This provision is hereby incorporated by reference into this Contract. Vendor certifies that during the term of an award for all contracts by Sourcewell resulting from this procurement process, Vendor must comply with applicable requirements as referenced above.

D. RIGHTS TO INVENTIONS MADE UNDER A CONTRACT OR AGREEMENT. If the federal award meets the definition of “funding agreement” under 37 C.F.R. § 401.2(a) and the recipient or subrecipient wishes to enter into a contract with a small business firm or nonprofit organization regarding the substitution of parties, assignment or performance of experimental, developmental, or research work under that “funding agreement,” the recipient or subrecipient must comply with the requirements of 37 C.F.R. § 401, “Rights to Inventions Made by Nonprofit Organizations and Small Business Firms Under Government Grants, Contracts and Cooperative Agreements,” and any implementing regulations issued by the awarding agency. Vendor certifies that during the term of an award for all contracts by Sourcewell resulting from this procurement process, Vendor must comply with applicable requirements as referenced above.

E. CLEAN AIR ACT (42 U.S.C. § 7401-7671Q.) AND THE FEDERAL WATER POLLUTION CONTROL ACT (33 U.S.C. § 1251-1387). Contracts and subgrants of amounts in excess of $150,000 require the non-federal award to agree to comply with all applicable standards, orders or regulations issued pursuant to the Clean Air Act (42 U.S.C. § 7401- 7671q) and the Federal Water Pollution Control Act as amended (33 U.S.C. § 1251- 1387). Violations must be reported to the Federal awarding agency and the Regional Office of the Environmental Protection Agency (EPA). Vendor certifies that during the term of this Contract will comply with applicable requirements as referenced above.

060920-ATC

Rev. 2/2020 16

F. DEBARMENT AND SUSPENSION (EXECUTIVE ORDERS 12549 AND 12689). A contract award (see 2 C.F.R. § 180.220) must not be made to parties listed on the government wide exclusions in the System for Award Management (SAM), in accordance with the OMB guidelines at 2 C.F.R. §180 that implement Executive Orders 12549 (3 C.F.R. § 1986 Comp., p. 189) and 12689 (3 C.F.R. § 1989 Comp., p. 235), “Debarment and Suspension.” SAM Exclusions contains the names of parties debarred, suspended, or otherwise excluded by agencies, as well as parties declared ineligible under statutory or regulatory authority other than Executive Order 12549. Vendor certifies that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation by any federal department or agency.

G. BYRD ANTI-LOBBYING AMENDMENT, AS AMENDED (31 U.S.C. § 1352). Vendors must file any required certifications. Vendors must not have used federal appropriated funds to pay any person or organization for influencing or attempting to influence an officer or employee of any agency, a member of Congress, officer or employee of Congress, or an employee of a member of Congress in connection with obtaining any federal contract, grant, or any other award covered by 31 U.S.C. § 1352. Vendors must disclose any lobbying with non-federal funds that takes place in connection with obtaining any federal award. Such disclosures are forwarded from tier to tier up to the non-federal award. Vendors must file all certifications and disclosures required by, and otherwise comply with, the Byrd Anti-Lobbying Amendment (31 U.S.C. § 1352).

H. RECORD RETENTION REQUIREMENTS. To the extent applicable, Vendor must comply with the record retention requirements detailed in 2 C.F.R. § 200.333. The Vendor further certifies that it will retain all records as required by 2 C.F.R. § 200.333 for a period of 3 years after grantees or subgrantees submit final expenditure reports or quarterly or annual financial reports, as applicable, and all other pending matters are closed.

I. ENERGY POLICY AND CONSERVATION ACT COMPLIANCE. To the extent applicable, Vendor must comply with the mandatory standards and policies relating to energy efficiency which are contained in the state energy conservation plan issued in compliance with the Energy Policy and Conservation Act.

J. BUY AMERICAN PROVISIONS COMPLIANCE. To the extent applicable, Vendor must comply with all applicable provisions of the Buy American Act. Purchases made in accordance with the Buy American Act must follow the applicable procurement rules calling for free and open competition.

K. ACCESS TO RECORDS (2 C.F.R. § 200.336). Vendor agrees that duly authorized representatives of a federal agency must have access to any books, documents, papers and records of Vendor that are directly pertinent to Vendor’s discharge of its obligations under this Contract for the purpose of making audits, examinations, excerpts, and transcriptions. The right

060920-ATC

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also includes timely and reasonable access to Vendor’s personnel for the purpose of interview and discussion relating to such documents.

L. PROCUREMENT OF RECOVERED MATERIALS (2 C.F.R. § 200.322). A non-federal entity that is a state agency or agency of a political subdivision of a state and its contractors must comply with Section 6002 of the Solid Waste Disposal Act, as amended by the Resource Conservation and Recovery Act. The requirements of Section 6002 include procuring only items designated in guidelines of the Environmental Protection Agency (EPA) at 40 C.F.R. § 247 that contain the highest percentage of recovered materials practicable, consistent with maintaining a satisfactory level of competition, where the purchase price of the item exceeds $10,000 or the value of the quantity acquired during the preceding fiscal year exceeded $10,000; procuring solid waste management services in a manner that maximizes energy and resource recovery; and establishing an affirmative procurement program for procurement of recovered materials identified in the EPA guidelines.

24. CANCELLATION

Sourcewell or Vendor may cancel this Contract at any time, with or without cause, upon 60 days’ written notice to the other party. However, Sourcewell may cancel this Contract immediately upon discovery of a material defect in any certification made in Vendor’s Proposal.

Cancellation of this Contract does not relieve either party of financial, product, or service obligations incurred or accrued prior to cancellation.

Sourcewell Autocar Truck, LLC/Autocar Industries LLC
By: __________________________ By: __________________________ Jeremy Schwartz Hilton Diamond
Title: Director of Operations &
Procurement/CPO
Title: CFO

Date: ________________________
Date: ________________________
Approved:

By: __________________________
Chad Coauette
Title: Executive Director/CEO

Date: ________________________

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Bid Number: RFP 060920 Vendor Name: Autocar Truck, LLC

Page 1 of 2 ends

AMENDMENT #1
TO
CONTRACT #060920-ATC

THIS AMENDMENT is by and between Sourcewell and Autocar Truck, LLC/Autocar Industries, LLC. (Vendor).

Vendor was awarded a Sourcewell Contract for Class 4-8 Chassis with Related Equipment, Accessories, and Services effective August 28, 2020, through August 1, 2024, relating to the provision of services by Vendor to Sourcewell and its Members (Original Agreement).

The parties agree that certain terms within the Original Agreement will be updated and amended and only to the extent as hereunder provided.

IN CONSIDERATION OF the mutual covenants and agreements described in this Amendment, the parties agree as follows:

1. This Amendment is effective upon the date of the last signature below.

2. Section 20. Insurance, Subsection A. Requirements, Item 5 Professional/Technical Errors and Omissions of the Original Agreement is deleted in its entirety.

Remainder of page intentionally left blank.

Page 2 of 2 ends

Except as amended by this Amendment, the Original Agreement remains in full force and effect.

Sourcewell Autocar Truck, LLC/Autocar Industries, LLC

B y : B y :

Authorized Signature Authorized Signature

Jeremy Schwartz Hilton Diamond
Name – Printed Name – Printed

Title: Director of Operations & Procurement/CPO Title:

D a t e : D a t e :

Sourcewell–APPROVED:

B y :

Authorized Signature

Chad Coauette
Name – Printed

Title: Executive Director/CEO

D a t e :

Rev. 2/2020 Sourcewell RFP #060920
Class 4-8 Chassis with Related Equipment, Accessories, and Services

Page 1 ends

RFP #060920

REQUEST FOR PROPOSALS
for
Class 4-8 Chassis with Related Equipment, Accessories, and Services

Proposal Due Date: June 9, 2020, 4:30 p.m., Central Time

Sourcewell, a State of Minnesota local government agency and service cooperative, is requesting proposals for Class 4-8 Chassis with Related Equipment, Accessories, and Services to result in a contracting solution for use by its Participating Entities. Sourcewell Participating Entities include thousands of governmental, higher education, K-12 education, nonprofit, tribal government, and other public agencies located in the United States and Canada. A full copy of the Request for Proposals can be found on the Sourcewell Procurement Portal [https://proportal.sourcewell- mn.gov]. Only proposals submitted through the Sourcewell Procurement Portal will be considered. Proposals are due no later than June 9, 2020, at 4:30 p.m. Central Time, and late proposals will not be considered.

Solicitation Schedule

Public Notice of RFP Published: April 16, 2020
Pre-proposal Conference: May 19, 2020 10:00 a.m., Central Time Question Submission Deadline: June 2, 2020, 4:30 p.m., Central Time Proposal Due Date: June 9, 2020, 4:30 p.m., Central Time Late responses will not be considered.

Opening: June 9, 2020, 6:30 p.m., Central Time **
** SEE RFP SUB-SECTION V. G. “OPENING”

Rev. 2/2020 Sourcewell RFP #060920
Class 4-8 Chassis with Related Equipment, Accessories, and Services

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I. ABOUT SOURCEWELL PARTICIPATING ENTITIES

A. SOURCEWELL

Sourcewell is a State of Minnesota local government agency and service cooperative created under the laws of the State of Minnesota (Minnesota Statutes Section 123A.21) that facilitates a competitive public solicitation and contract award process for the benefit of its 50,000+ participating entities across the United States and Canada. Sourcewell’s solicitation process complies with State of Minnesota law and policies, conforms to Canadian trade agreements, and results in cooperative contracting solutions from which Sourcewell’s Participating Entities procure equipment, products, and services.

Cooperative contracting provides participating entities and vendors increased administrative efficiencies and the power of combined purchasing volume that result in overall cost savings. At times, Sourcewell also partners with other purchasing cooperatives to combine the purchasing volume of their membership into a single solicitation and contract expanding the reach of contracted vendors’ potential pool of end users.

Sourcewell uses a website-based platform, the Sourcewell Procurement Portal, through which all proposals to this RFP must be submitted.

B. USE OF RESULTING CONTRACTS

In the United States, Sourcewell’s contracts are available for use by:
 Federal and state government entities;
 Cities, towns, and counties/parishes;
 Education service cooperatives;
 K-12 and higher education entities;
 Tribal government entities;
 Some nonprofit entities; and
 Other public entities.

In Canada, Sourcewell’s contracts are available for use by:
 Provincial and territorial government departments, ministries, agencies, boards, councils, committees, commissions, and similar agencies;  Regional, local, district, and other forms of municipal government, municipal organizations, school boards, and publicly-funded academic, health, and social service entities referred to as MASH sector (this should be construed to include but not be limited to the Cities of Calgary, Edmonton, Toronto, Calgary, Ottawa, and Winnipeg), as well as any corporation or entity owned or controlled by one or more of the preceding entities;

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 Crown corporations, government enterprises, and other entities that are owned or controlled by these entities through ownership interest;  Members of the Rural Municipalities of Alberta (RMA) and their represented Associations, Saskatchewan Association of Rural Municipalities (SARM), Saskatchewan Urban Municipalities Association (SUMA), Association of Manitoba Municipalities (AMM), Local Authority Services (LAS), Municipalities Newfoundland and Labrador (MNL), Nova Scotia Federation of Municipalities (NSFM), and Federation of Prince Edward Island Municipalities (FPEIM).

For a listing of current United States and Canadian Participating Entities visit Sourcewell’s website (note: there is a tab for each country’s listing): https://www.sourcewell- mn.gov/sourcewell-for-vendors/member-locator.

Access to contracted equipment, products, or services by Participating Entities is typically through a purchase order issued directly to the applicable vendor. A Participating Entity may request additional terms or conditions related to a purchase. Use of Sourcewell contracts is voluntary and Participating Entities retain the right to obtain similar equipment, products, or services from other sources.

To meet Participating Entities’ needs, public notice of this RFP has been broadly published, including notification in the United States to each state-level procurement department for possible re-posting.

Proof of publication will be available at the conclusion of the solicitation process.

II. EQUIPMENT, PRODUCTS, AND SERVICES

A. SOLUTIONS-BASED SOLICITATION

This RFP and contract award process is a solutions-based solicitation; meaning that Sourcewell is seeking equipment, products, or services that meet the general requirements of the scope of this RFP and that are commonly desired or are required by law or industry standards.

B. REQUESTED EQUIPMENT, PRODUCTS, OR SERVICES

It is expected that Proposers will offer a wide array of equipment, products, or services at lower prices and with better value than what they would ordinarily offer to a single government entity, a school district, or a regional cooperative.

1. Sourcewell is seeking proposals for Class 4-8 Chassis with Related Equipment, Accessories, and Services, including, but not to be limited to:

a. Chassis and cabs as classified by gross vehicle weight ratings (GVWR):

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Class 4: 14,001-16,000 lbs
Class 5: 16,001-19,500 lbs
Class 6: 19,501-26,000 lbs
Class 7: 26,001-33,000 lbs
Class 8: 33,001+ lbs

b. A wide range of Class 4-8 chassis types and classifications, including conventional internal combustion, natural gas or propane autogas, hybrid or alternative fuel, and electric powered Class 4-8 Chassis.

c. Proposers may include Class 3 chassis provided that they are complementary to Proposer’s offering of Class 4-8 chassis.

d. Proposers may include related equipment, accessories, and services to the extent that the solutions are an incidental portion of the response.

2. The primary focus of this solicitation is on Class 4-8 Chassis with Related Equipment, Accessories, and Services. This solicitation should NOT be construed to include:

a. Transit buses.

3. This solicitation does not include those equipment, products, or services covered under categories included in contracts currently maintained by Sourcewell:

a. School Buses with Related Supplies, Parts and Services (RFP #102115); and b. Vehicles, Cars, Vans, SUVs, and Light Trucks with Related Equipment, Accessories, and Services (RFP #120716).

Generally, the solutions for Participating Entities are turn-key solutions, providing a combination of equipment, products and services, delivery, and installation to a properly operating status. However, equipment or products only solutions may be appropriate for situations where Participating Entities possess the ability, either in-house or through local third- party contractors, to properly install and bring to operation the equipment or products being proposed.

Sourcewell prefers vendors that provide a sole source of responsibility for the products and services provided under a resulting contract. If Proposer requires the use of dealers, resellers, or subcontractors to provide the products or services, the Proposal should address how the products or services will be provided to Participating Entities and describe the network of dealers, resellers, and/or subcontractors that will be available to serve Participating Entities under a resulting contract.

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Class 4-8 Chassis with Related Equipment, Accessories, and Services

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Sourcewell desires the broadest possible selection of equipment, products, and services being proposed over the largest possible geographic area and to the largest possible cross-section of Sourcewell current and future Participating Entities.

C. REQUIREMENTS

It is expected that Proposers have knowledge of all applicable industry standards, laws, and regulations and possess an ability to market and distribute the equipment, products, or services to Participating Entities.

1. Safety Requirements. All items proposed must comply with current applicable safety or regulatory standards or codes.

2. Deviation from Industry Standard. Deviations from industry standards must be identified with an explanation of how the equipment, products, and services will provide equivalent function, coverage, performance, and/or related services.

3. New Equipment and Products. Proposed equipment and products must be for new, current model; however, Proposer may offer certain close-out equipment or products if it is specifically noted in the Pricing proposal.

4. Delivered and operational. Unless clearly noted in the Proposal, equipment and products must be delivered to the Participating Entity as operational.

5. Warranty. All equipment, products, supplies, and services must be covered by a warranty that is the industry standard or better.

D. ANTICIPATED CONTRACT TERM

Sourcewell anticipates that the term of any resulting contract(s) will be four (4) years. Up to two one-year extensions may be offered based on the best interests of Sourcewell and its Participating Entities.

E. ESTIMATED CONTRACT VALUE AND USAGE

Based on past volume of similar contracts, the estimated annual value of all transactions from contracts resulting from this RFP are anticipated to be USD $150 Million; therefore, proposers are expected to propose volume pricing. Sourcewell anticipates considerable activity under the contract(s) awarded from this RFP; however, sales and sales volume from any resulting contract are not guaranteed.

F. MARKETING PLAN

Proposer’s sales force will be the primary source of communication with Participating Entities.

The Proposer’s Marketing Plan should demonstrate Proposer’s ability to deploy a sales force or dealer network to Participating Entities, as well as Proposer’s sales and service capabilities. It is expected that Proposer will promote and market any contract award.

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Class 4-8 Chassis with Related Equipment, Accessories, and Services

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G. ADDITIONAL CONSIDERATIONS

1. Contracts will be awarded to Proposers able to best meet the need of Participating Entities. Proposers should submit their complete line of equipment, products, or services that are applicable to the scope of this RFP.

2. Proposers should include all relevant information in its proposal, since Sourcewell cannot consider information that is not included in the Proposal. Sourcewell reserves the right to verify Proposer’s information and may request clarification from a Proposer, including samples of the proposed equipment or products.

3. Depending upon the responses received in a given category, Sourcewell may need to organize responses into subcategories in order to provide the broadest coverage of the requested equipment, products, or services to Participating Entities. Awards may be based on a subcategory.

4. A Proposer’s documented negative past performance with Sourcewell or its Participating Entities occurring under a previously awarded Sourcewell contract may be considered in the evaluation of a proposal.

III. PRICING

A. REQUIREMENTS

All proposed pricing must be:

1. Either Line-Item Pricing or Percentage Discount from Catalog Pricing, or a combination of these:
a. Line-item Pricing is pricing based on each individual product or services. Each line must indicate the Vendor’s published “List Price,” as well as the “Contract Price.” b. Percentage Discount from Catalog or Category is based on a percentage discount from a catalog or list price, defined as a published Manufacturer’s Suggested Retail Price (MSRP) for the products or services. Individualized percentage discounts can be applied to any number of defined product groupings. Proposers will be responsible for providing and maintaining current published MSRP with Sourcewell, and this pricing must be included in its proposal and provided throughout the term of any Contract resulting from this RFP.

2. The Proposer’s ceiling price (Ceiling price means that the proposed pricing will be considered as the highest price for which equipment, products, or services may be billed to a Participating Entity). However, it is permissible for vendors to sell at a price that is lower than the contracted price;

3. Stated in U.S. and Canadian dollars (as applicable); and

4. Clearly understood, complete, and fully describe the total cost of acquisition (e.g., the cost of the proposed equipment, products, and services delivered and operational for its intended purpose in the Participating Entity’s location).

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Proposers should clearly identify any costs that are NOT included in the proposed product or service pricing. This may include items such as installation, set up, mandatory training, or initial inspection. Include identification of any parties that impose such costs and their relationship to the Proposer. Additionally, Proposers should clearly describe any unique distribution and/or delivery methods or options offered in the Proposal.

B. ADMINISTRATIVE FEES

Proposers are expected to pay to Sourcewell an administrative fee in exchange for Sourcewell facilitating the resulting contracts. The administrative fee is normally calculated as a percentage of the total sales to Participating Entities for all contracted equipment, products, or services made during a calendar quarter, and is typically one percent (1%) to two percent (2%). In some categories, a flat fee may be an acceptable alternative.

IV. CONTRACT

Proposers awarded a contract will be required to execute a contract with Sourcewell (see attached template). Only those modifications the Proposer indicates in its proposal will be available for discussion. Much of the language in the Contract reflects Minnesota legal requirements and cannot be altered. Numerous and/or onerous exceptions that contradict Minnesota law may result in the Proposal being disqualified from further review and evaluation.

To request a modification to the Contract terms, conditions, or specifications, a Proposer must complete and submit the Exceptions to Terms, Conditions, or Specifications table, with all requested modifications, through the Sourcewell Procurement Portal at the time of submitting the Proposer’s Proposal. Exceptions must:

1. Clearly identify the affected article and section, and

2. Clearly note what language is requested to be modified.

Unclear requests will be automatically denied.

Only those exceptions that have been accepted by Sourcewell will be included in the contract document provided to the awarded vendor for signature.

If a Proposer receives a contract award resulting from this solicitation it will have up to 30 days to sign and return the contract. After that time, at Sourcewell’s sole discretion, the contract award may be revoked.

V. RFP PROCESS

A. PRE-PROPOSAL CONFERENCE

Sourcewell will hold an optional, non-mandatory pre-proposal conference via webcast on the date and time noted on page one of this RFP and on the Sourcewell Procurement Portal. The

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Class 4-8 Chassis with Related Equipment, Accessories, and Services

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purpose of this conference is to allow potential Proposers to ask questions regarding this RFP and Sourcewell’s competitive contracting process. Information about the webcast will be sent to all entities that have registered for this solicitation opportunity through their Sourcewell Procurement Portal Vendor Account. Pre-proposal conference attendance is optional.

B. QUESTIONS REGARDING THIS RFP AND ORAL COMMUNICATION

Questions regarding this RFP must be submitted through the Sourcewell Procurement Portal.

The deadline for submission of questions is found in the Solicitation Schedule and on the Sourcewell Procurement Portal. Answers to questions will be issued through an addendum to this RFP. Repetitive questions will be summarized into a single answer and identifying information will be removed from the submitted questions.

All questions, whether specific to a Proposer or generally related to the RFP, must be submitted using this process. Do not contact individual Sourcewell staff to ask questions or request information as this may disqualify the Proposer from responding to this RFP. Sourcewell will not respond to questions submitted after the deadline.

C. ADDENDA

Sourcewell may modify this RFP at any time prior to the proposal due date by issuing an addendum. Addenda issued by Sourcewell become a part of the RFP and will be delivered to potential Proposers through the Sourcewell Procurement Portal. Sourcewell accepts no liability in connection with the delivery of any addenda.

Before a proposal will be accepted through the Sourcewell Procurement Portal, all addenda, if any, must be acknowledged by the Proposer by checking the box for each addendum. It is the responsibility of the Proposer to check for any addenda that may have been issued up to the solicitation due date and time.

If an addendum is issued after a Proposer submitted its proposal, the Sourcewell Procurement Portal will WITHDRAW the submission and change the Proposer’s proposal status to INCOMPLETE. The Proposer can view this status change in the “MY BIDS” section of the Sourcewell Procurement Portal Vendor Account. The Proposer is solely responsible to check the “MY BIDS” section of the Sourcewell Procurement Portal Vendor Account periodically after submitting its Proposal (and up to the Proposal due date). If the Proposer’s Proposal status has changed to INCOMPLETE, the Proposer is solely responsible to:
i) make any required adjustments to its proposal;
ii) acknowledge the addenda; and
iii) ensure the re-submitted proposal is received through the Sourcewell Procurement Portal no later than the Proposal Due Date and time shown in the Solicitation Schedule above.

D. PROPOSAL SUBMISSION

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Proposer’s complete proposal must be submitted through the Sourcewell Procurement Portal no later than the date and time specified in the Solicitation Schedule. Any other form of proposal submission, whether electronic, paper, or otherwise, will not be considered by Sourcewell. Late proposals will not be considered. It is the Proposer’s sole responsibility to ensure that the proposal is received on time.

It is recommended that Proposers allow sufficient time to upload the proposal and to resolve any issues that may arise. The time and date that a Proposal is received by Sourcewell is solely determined by the Sourcewell Procurement Portal web clock.

In the event of problems with the Sourcewell Procurement Portal, follow the instructions for technical support posted in the portal. It may take up to twenty-four (24) hours to respond to certain issues.

Upon successful submission of a proposal, the Portal will automatically generate a confirmation email to the Proposer. If the Proposer does not receive a confirmation email, contact Sourcewell’s support provider at [email protected].

To ensure receipt of the latest information and updates via email regarding this solicitation, or if the Proposer has obtained this solicitation document from a third party, the onus is on the Proposer to create a Sourcewell Procurement Portal Vendor Account and register for this solicitation opportunity.

Within the Procurement Portal, all proposals must be digitally acknowledged by an authorized representative of the Proposer attesting that the information contained in in the proposal is true and accurate. By submitting a proposal, Proposer warrants that the information provided is true, correct, and reliable for purposes of evaluation for potential contract award. The submission of inaccurate, misleading, or false information is grounds for disqualification from a contract award and may subject the Proposer to remedies available by law.

E. GENERAL PROPOSAL REQUIREMENTS

Proposals must be:
 In substantial compliance with the requirements of this RFP or it will be considered nonresponsive and be rejected.
 Complete. A proposal will be rejected if it is conditional or incomplete.  Submitted in English.
 Valid and irrevocable for 90 days following the Proposal Due Date.

Any and all costs incurred in responding to this RFP will be borne by the Proposer.

F. PROPOSAL WITHDRAWAL

Prior to the proposal deadline, a Proposer may withdraw its proposal.

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Class 4-8 Chassis with Related Equipment, Accessories, and Services

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G. OPENING

The Opening of Proposals will be conducted electronically through the Sourcewell Procurement Portal. A list of all Proposers will be made publicly available in the Sourcewell Procurement Portal after the Proposal Due Date, but no later than the Opening time listed in the Solicitation Schedule.

To view the list of Proposers, verify that the Sourcewell Procurement Portal opportunities list search is set to “All” or “Closed.” The solicitation status will automatically change to “Closed” after the Proposal Due Date and Time.

VI. EVALUATION AND AWARD

A. EVALUATION

It is the intent of Sourcewell to award one or more contracts to responsive and responsible Proposer(s) offering the best overall quality, selection of equipment, products, and services, and price that meet the commonly requested specifications of Sourcewell and its Participating Entities. The award(s) will be limited to the number of Proposers that Sourcewell determines is necessary to meet the needs of Participating Entities. Factors to be considered in determining the number of contracts to be awarded in any category may include the following:
 The number of and geographic location of:
o Proposers necessary to offer a comprehensive selection of equipment, products, or services for Participating Entities’ use.
o A Proposer’s sales and service network to assure availability of product supply and coverage to meet Participating Entities’ anticipated needs.  Total evaluation scores.
 The attributes of Proposers, and their equipment, products, or services, to assist Participating Entities achieve environmental and social requirements, preferences, and goals. Information submitted as part of a proposal should be as specific as possible when responding to the RFP. Do not assume Sourcewell’s knowledge about a specific vendor or product.

B. AWARD(S)

Award(s) will be made to the Proposer(s) whose proposal conforms to all conditions and requirements of the RFP, and consistent with the award criteria defined in this RFP.

Sourcewell may request written clarification of a proposal at any time during the evaluation process.

Proposal evaluation will be based on the following scoring criteria and the Sourcewell Evaluator Scoring Guide (available in the Sourcewell Procurement Portal):

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Conformance to RFP Requirements 50
Financial Viability and Marketplace Success 75
Ability to Sell and Deliver Service 100
Marketing Plan 50
Value Added Attributes 75
Warranty 50
Depth and Breadth of Offered Equipment, Products, or Services 200 Pricing 400
TOTAL POINTS 1000

C. PROTESTS OF AWARDS

Any protest made under this RFP by a Proposer must be in writing, addressed to Sourcewell’s Executive Director, and delivered to the Sourcewell office located at 202 12th Street NE, P.O.

Box 219, Staples, MN 56479. The protest must be received no later than 10 calendar days’ following Sourcewell’s notice of contract award(s) or non-award and must be time stamped by Sourcewell no later than 4:30 p.m., Central Time.

A protest must include the following items:
 The name, address, and telephone number of the protester;  The original signature of the protester or its representative;  Identification of the solicitation by RFP number;
 A precise statement of the relevant facts;
 Identification of the issues to be resolved;
 Identification of the legal or factual basis;
 Any additional supporting documentation; and
 Protest bond in the amount of $20,000, except where prohibited by law or treaty.

Protests that do not address these elements will not be reviewed.

D. RIGHTS RESERVED

This RFP does not commit Sourcewell to award any contract and a proposal may be rejected if it is nonresponsive, conditional, incomplete, conflicting, or misleading. Proposals that contain false statements or do not support an attribute or condition stated by the Proposer may be rejected.

Sourcewell reserves the right to:
 Modify or cancel this RFP at any time;
 Reject any and all proposals received;
 Reject proposals that do not comply with the provisions of this RFP;  Select, for contracts or for discussion, a proposal other than that with the lowest cost;

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 Independently verify any information provided in a Proposal;  Disqualify any Proposer that does not meet the requirements of this RFP, is debarred or suspended by the United States or Canada, State of Minnesota, Participating Entity’s state or province; has an officer, or other key personnel, who have been charged with a serious crime; or is bankrupt, insolvent, or where bankruptcy or insolvency are a reasonable prospect;
 Waive or modify any informalities, irregularities, or inconsistencies in the proposals received;
 Clarify any part of a proposal and discuss any aspect of the proposal with any Proposer; and negotiate with more than one Proposer;
 Award a contract if only one responsive proposal is received if it is in the best interest of Participating Entities; and
 Award a contract to one or more Proposers if it is in the best interest of Participating Entities.

E. DISPOSITION OF PROPOSALS

All materials submitted in response to this RFP will become property of Sourcewell and will become public record in accordance with Minnesota Statutes Section 13.591, after negotiations are complete. Sourcewell considers that negotiations are complete upon execution of a resulting contract. It is the Proposer’s responsibility to clearly identify any data submitted that it considers to be protected. Proposer must also include a justification for the classification citing the applicable Minnesota law.

Sourcewell will not consider the prices submitted by the Proposer to be confidential, proprietary, or trade secret materials. Financial information, including financial statements, provided by a Proposer is not considered trade secret under the statutory definition.

The Proposer understands that Sourcewell will reject proposals that are marked confidential or nonpublic, either substantially or in their entirety.

4/17/2020
Addendum No. 1
Solicitation Number: RFP 060920
Solicitation Name: Class 4-8 Chassis with Related Equipment, Accessories, and Services

Consider the following Questions and Answers to be part of the above-titled solicitation documents. The remainder of the documents remain unchanged.

Question 1:

Do you have a list of specifications for both the vehicles and equipment needed? Answer 1:

Sourcewell utilizes a competitive, solutions-based solicitation approach that is not based on detailed specifications or finite quantities for our cooperative contract awards. A respondent is allowed to propose the entire line of products and services falling within the scope of the RFP. Section II. B. of the RFP addresses the requested equipment, products, or services for this solicitation.

Question 2:

How are delivery charges handled at the time of order? Is there a list of potential destinations?
Answer 2:

It is left to the discretion of each proposer to propose a method for delivery charges that fits with their business practices. Proposals are evaluated based on the criteria stated in the RFP.

Sourcewell participating entities include thousands of governmental, higher education, K-12 education, not-for-profit, tribal government, and other public agencies located in the United States and Canada.

Question 3:

How do I join the Pre-proposal conference on May 19, 2020? Answer 3:

Refer to Section V. A. of the RFP for additional detail on the pre-proposal conference. All entities that have registered for this solicitation opportunity in the Sourcewell Procurement Portal will receive log-in instructions via email two business days prior to the webcast.

End of Addendum
Acknowledgement of this Addendum to RFP 060920 posted to the Sourcewell Procurement Portal on 4/16/2020, is required at the time of proposal submittal.

4/22/2020
Addendum No. 2
Solicitation Number: RFP 060920
Solicitation Name: Class 4-8 Chassis with Related Equipment, Accessories, and Services

Consider the following Questions and Answers to be part of the above-titled solicitation documents. The remainder of the documents remain unchanged.

Question 1:

Will this bid be awarded by Class and Fuel type within that class? For example, separate awardees for Class 4 Gasoline, Class 4 Electric, Class 4 CNG, Class 4 Propane, Class 4 Diesel?
Answer 1:

Sourcewell is seeking “… the broadest possible selection of products/equipment and services being proposed over the largest possible geographic area and to the largest possible cross-section of Sourcewell current and future Participating Entities ” (see, RFP Section II. B.). A Proposer should submit their complete line of equipment, products, or services that are applicable to the scope. Depending on the responses received, Sourcewell may need to organize responses into subcategories, and awards may be based on a subcategory (see, RFP Section II. G. 1 & 3). However, Sourcewell typically does not find it necessary to award by subcategory.

Question 2:

Will it now be mandatory for a Saskatchewan Rural Municipality to use this system to purchase class 4 - 8 trucks?
Answer 2:
 Refer to RFP Section I. B., …“Use of Sourcewell contracts is voluntary and Participating Entities retain the right to obtain similar equipment, products, or services from other sources.”

Question 3:

Are the references that are to be submitted, required to be an existing participating entity of Sourcewell?
Answer 3:

It is left to the discretion of each proposer to determine how to best demonstrate their ability to serve Sourcewell participating entities and satisfy all the requirements included in the questionnaire tables. Table 4 – References/Testimonials, Line Item 21, seeks information from “three customers who are eligible to be Sourcewell participating entities.”

End of Addendum
Acknowledgement of this Addendum to RFP 060920 posted to the Sourcewell Procurement Portal on 4/22/2020, is required at the time of proposal submittal.

4/29/2020
Addendum No. 3
Solicitation Number: RFP 060920
Solicitation Name: Class 4-8 Chassis with Related Equipment, Accessories, and Services

Consider the following Question and Answer to be part of the above-titled solicitation documents. The remainder of the documents remain unchanged.

Question 1:

In demonstrating Financial Strength as part of Question 9, will the supporting documents provided, end up in the public domain or is this just for Sourcewell internal use only?

Answer 1:

RFP Section VI., E., Disposition of Proposals, addresses the handling of materials submitted in response to the RFP under Minnesota Statutes Section 13.591. Financial information, including financial statements, provided by a Proposer is not considered trade secret under the statutory definition.

End of Addendum

Acknowledgement of this Addendum to RFP 060920 posted to the Sourcewell Procurement Portal on 4/29/2020, is required at the time of proposal submittal.

5/4/2020
Addendum No. 4
Solicitation Number: RFP 060920
Solicitation Name: Class 4-8 Chassis with Related Equipment, Accessories, and Services

Consider the following Question and Answer to be part of the above-titled solicitation documents. The remainder of the documents remain unchanged.

Question 1:

Would we be allowed to just bid the equipment we manufacture as we do not manufacture chassis?
Answer 1:

Each proposer, in its discretion, will propose the equipment, products, and services that it deems to fall within Sourcewell’s requested equipment, products, and services as described in RFP Section II. B (Requested Equipment, Products and Services). A proposal that is not in substantial compliance with the requirements of the RFP will be considered nonresponsive.

End of Addendum
Acknowledgement of this Addendum to RFP 060920 posted to the Sourcewell Procurement Portal on 5/4/2020, is required at the time of proposal submittal.

5/12/2020
Addendum No. 5
Solicitation Number: RFP 060920
Solicitation Name: Class 4-8 Chassis with Related Equipment, Accessories, and Services

Consider the following Question and Answer to be part of the above-titled solicitation documents. The remainder of the documents remain unchanged.

Question 1:

How will the Administrative Fees for the resulting contracts from this RFP be determined? At what percentage rate or what flat fee can we expect to be charged? Answer 1:

Refer to RFP Section III. B. – Administrative Fees, for directions on proposing an administrative fee. It is left to the discretion of each proposer to determine and propose an administrative fee that is consistent with its business and its industry.

End of Addendum
Acknowledgement of this Addendum to RFP 060920 posted to the Sourcewell Procurement Portal on 5/12/2020, is required at the time of proposal submittal.

5/13/2020
Addendum No. 6
Solicitation Number: RFP 060920
Solicitation Name: Class 4-8 Chassis with Related Equipment, Accessories, and Services

Consider the following Questions and Answers to be part of the above-titled solicitation documents. The remainder of the documents remain unchanged.

Question 1:

Is Sourcewell responsible for the registration of vehicles, or for the determination and collection of State/Provincial or Federal taxes due, on participating entity purchases under the contract (or contracts) awarded as a result of the RFP? Answer 1:

No, Sourcewell is not involved in vehicle registration, or tax determination or collection, for participating entity transactions under the awarded contracts. A Proposer is to identify any transaction costs or fees that are not included in equipment pricing as described in RFP Section III. A. – Pricing and in template Contract Section 3. A. – Pricing.

To the extent that a participating entity may be exempt from taxes or fees, the participating entity is responsible for providing a tax exemption certificate as described in template Contract Section 3. B. – Sales Tax.

Question 2:

Is Sourcewell financially responsible for participating entity purchases under the contract (or contracts) awarded as a result of the RFP? Answer 2:

Participating entities are solely responsible for payment. See template Contract Section

6. A. – Participating Entity Use and Purchasing.

Question 3:

Does Sourcewell bear the risk of loss in the event that a vehicle is damaged or stolen, or a transaction is terminated, before title passes to the participating entity? Answer 3:

No. Transactions under the contract are between the participating entity and the awarded vendor. Sourcewell has no liability for a participating entity’s transaction or payment, and bears no risk of loss in the events described.

End of Addendum
Acknowledgement of this Addendum to RFP 060920 posted to the Sourcewell Procurement Portal on 5/13/2020, is required at the time of proposal submittal.

5/18/2020
Addendum No. 7
Solicitation Number: RFP 060920
Solicitation Name: Class 4-8 Chassis with Related Equipment, Accessories, and Services

Consider the following Questions and Answers to be part of the above-titled solicitation documents. The remainder of the documents remain unchanged.

Question 1:

What will be the effective dates (start and ending) for pricing submitted with the bid? Will that time frame be consistent for the 3 remaining annual periods? Answer 1:

Refer to Section 3. - Pricing and Section 4. – Product and Pricing Change Requests, in the Sourcewell template Contract (available on the Sourcewell Procurement Portal), for guidance on pricing during the term of awarded contracts.

Question 2:

To what extent will Sourcewell make public the pricing files (IE: data books) supplied by bidders?
Answer 2:

Refer to RFP Section VI. E. - Disposition of Proposals for guidance on pricing material submitted in response to the RFP and applicable public data laws.

Question 3:

Can respondents to the solicitation expect that references provided to Sourcewell will not become public?
Answer 3:

Refer to RFP Section VI. E. - Disposition of Proposals, for guidance on materials submitted in response to the RFP and applicable public data laws.

Question 4:

For a Proposer that is a dealer representing multiple OEM brands, some of which will be submitting a response and some of which will not be submitting a response to the Sourcewell RFP, do we leave out our OEM's who are responding from our proposed solution?
Answer 4:

In the competitive process, Sourcewell will not advise a proposer on the content of the proposal. So, it is left to the discretion of each proposer to determine the equipment, products, and services that the proposer will include. The solicitation is a competitive process and proposals are evaluated on the content submitted.

End of Addendum
Acknowledgement of this Addendum to RFP 060920 posted to the Sourcewell Procurement Portal on 5/18/2020, is required at the time of proposal submittal.

5/21/2020
Addendum No. 8
Solicitation Number: RFP 060920
Solicitation Name: Class 4-8 Chassis with Related Equipment, Accessories, and Services

Consider the following Questions and Answers to be part of the above-titled solicitation documents. The remainder of the documents remain unchanged.

Question 1:

What is expected in the Marketing Plan requirement? Is the marketing plan to be reviewed by the agency?
Answer 1:

Refer to RFP Section II. F. – Marketing Plan for guidance on the marketing plan requirements. Each proposer, in its discretion, will determine the content of its marketing plan. The solicitation is a competitive process and proposals will be evaluated on the content submitted.

Question 2:

Will the Marketing Plan be given to participating entities? Or is this just for Sourcewell? Answer 2:

Refer to RFP Section VI. E. – Disposition of Proposals, for guidance on materials submitted in response to the RFP and applicable data laws.

Question 3:

Will the agency/customer be willing to sign an NDA in order for a vendor to share technical specification details?
Answer 3:

Refer to RFP Section VI. E. – Disposition of Proposals, for guidance on materials submitted in response to the RFP and applicable data laws.

Question 4:

Will the agency accept redlines on the contract during the procurement process? Answer 4:

Refer to RFP Section IV. - Contract for guidance on the process for requesting a modification to the template contract terms, conditions, or specifications.

Question 5:

Is the administrative fee set or is this fee negotiable prior to the award or when awarded?
Answer 5:

Refer to Addendum 5, Answer 1, posted to the Sourcewell Procurement Portal on May 12, 2020.

Question 6:

What marketing support does Sourcewell provide to an awarded vendor after a contract is issued?
Answer 6:

Refer to the “Sourcewell Vendor Resources” link provided on the Sourcewell Procurement Portal “Bids Homepage.”
Question 7:

Are all cutaway passenger buses considered a transit bus, regardless of size, for this solicitation?
Answer 7:

Each proposer, in its discretion, will propose the equipment, products, and services that it deems to fall within Sourcewell’s requested equipment, products, and services as described in RFP Section II. B. (Requested Equipment, Products and Services). A proposal that is not in substantial compliance with the requirements of the RFP will be considered nonresponsive.

Question 8:

Will purchase orders originate from Sourcewell or the participating entity? Answer 8:

Refer to RFP Section I. B. – Use of Resulting Contracts, for additional guidance on the order process.

Question 9:

Do we need to register with the Secretary of State for a certificate to transact business in the State of MN?
Answer 9:

Each proposer, in its discretion, will determine the documentation necessary to best demonstrate its ability to serve Sourcewell participating entities and fulfill the requirements set forth in the RFP. A Certificate of the Minnesota Secretary of State is not a mandatory submittal requirement for this solicitation.

End of Addendum
Acknowledgement of this Addendum to RFP 060920 posted to the Sourcewell Procurement Portal on 5/21/2020, is required at the time of proposal submittal.

5/26/2020
Addendum No. 9
Solicitation Number: RFP 060920
Solicitation Name: Class 4-8 Chassis with Related Equipment, Accessories, and Services

Consider the following Question and Answer to be part of the above-titled solicitation documents. The remainder of the documents remain unchanged.

Question 1:

Federal and State incentives typically apply when quoting electric-powered truck chassis. Should we quote prices before incentives with a note that we will apply any applicable incentives? If not, how do you suggest we handle this issue? Answer 1:

In the competitive process, Sourcewell will not advise a proposer on the content of the proposal. So, each proposer, in its discretion, will determine and propose the pricing approach that aligns with their business methods and satisfies all the requirements of RFP Article III - Pricing. Proposals are evaluated based on the criteria stated in the RFP.

End of Addendum
Acknowledgement of this Addendum to RFP 060920 posted to the Sourcewell Procurement Portal on 5/26/2020, is required at the time of proposal submittal.

5/27/2020
Addendum No. 10
Solicitation Number: RFP 060920
Solicitation Name: Class 4-8 Chassis with Related Equipment, Accessories, and Services

Consider the following Question and Answer to be part of the above-titled solicitation documents. The remainder of the documents remain unchanged.

Question 1:

Can Sourcewell Participating Entities include US or Canadian Federal entities? Answer 1:

Refer to RFP Section I. B. Use of Resulting Contracts for information on Sourcewell Participating Entities.

End of Addendum
Acknowledgement of this Addendum to RFP 060920 posted to the Sourcewell Procurement Portal on 5/27/2020, is required at the time of proposal submittal.

6/3/2020
Addendum No. 11
Solicitation Number: RFP 060920
Solicitation Name: Class 4-8 Chassis with Related Equipment, Accessories, and Services

Consider the following Questions and Answers to be part of the above-titled solicitation documents. The remainder of the documents remain unchanged.

Question 1:

Can we attach videos & power points, if so, how do we accomplish this? What size videos or product literature is permitted on each attachment? Answer 1:

All relevant information should be included in the proposal (RFP Section II., G.). It is left to the discretion of each proposer to determine the method it deems best suited to submit its relevant information in a timely fashion through the Sourcewell Procurement Portal. The maximum upload size is 500 MB per upload, however, items may be combined in a zipped file format should they exceed the 500MB limit.

Question 2:

Is there a way to download our Table responses to a hard copy for proof reading? Answer 2:

After selecting “Start Submission,” a proposer may navigate to Step 4 – “Preview Bid” and select “Preview My Bid in PDF,” if a downloadable PDF of the questionnaire tables is desired.

Question 3:

Table 8 Value Added Attributes - 40. Please define what a hub partner constitutes?

Answer 3:

A hub partner is identified as a historically underutilized business partner. Examples of historically underutilized businesses are listed in Table 8, Question 40.

End of Addendum
Acknowledgement of this Addendum to RFP 060920 posted to the Sourcewell Procurement Portal on 6/3/2020, is required at the time of proposal submittal.

Sourcewell RFP #091219
Mobile Refuse Collection Vehicles with Related Equipment, Accessories, and Services

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RFP #091219

REQUEST FOR PROPOSALS
for
Mobile Refuse Collection Vehicles with Related Equipment, Accessories, and Services

Proposal Due Date: September 12, 2019, 4:30 p.m., Central Time

Sourcewell, a State of Minnesota local government agency and service cooperative, is requesting proposals for Mobile Refuse Collection Vehicles with Related Equipment, Accessories , and Services to result in a national contracting solution for use by its members. Sourcewell members include thousands of governmental, higher education, K -12 education, not -for-profit, tribal government, and other public agencies located in the United S tates and Canada. A full copy of the Request for Proposals can be found on the Sourcewell Procurement Portal [https://proportal.sourcewell-mn.gov]. Only proposals submitted through the Sourcewell Procurement Portal will be considered. Proposals are due no later than September 12, 2019, at 4:30 p.m. Central Time, and late proposals will not be considered.

Solicitation Schedule

Public Notice of RFP Published: July 11, 2019
Pre-proposal Conference: August 12, 2019, 10:00 a.m., Central Time Question Submission Deadline: September 5, 2019, 4:30 p.m., Central Time Proposal Due Date: September 12, 2019 4:30 p.m., Central Time Late responses will not be considered.

Opening: September 12, 2019, 6:30 p.m., Central Time ** ** SEE RFP SUB-SECTION V. G. “OPENING”

Sourcewell RFP #091219
Mobile Refuse Collection Vehicles with Related Equipment, Accessories, and Services

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I. ABOUT SOURCEWELL AND MEMBERS

A. SOURCEWELL

Sourcewell is a State of Minnesota local government agency and service cooperative created under the laws of the State of Minnesota (Minnesota Statutes Section 123A.21) that facilitates a competitive public solicitation and contract award process for the benefit of its 50,000+ members across the United States and Canada. Sourcewell’s solicitation process complies with Minnesota law and policies, and results in cooperative contracting solutions from which Sourcewell’s members procure equipment, products, and services.

Cooperative contracting provides members and vendors increased administrative efficiencies and the power of combined purchasing volume that result in overall cost savings. At times, Sourcewell also partners with other purchasing cooperatives to combine the purchasing volume of their membership into a single solicitation and contract expanding the reach of contracted vendors potential pool of end users.

Sourcewell uses a website-based platform, the Sourcewell Procurement Portal, through which all proposals to this RFP must be submitted.

B. MEMBERS AND USE OF RESULTING CONTRACTS

Membership in Sourcewell is open to government and non-profit entities across the United States and Canada; such as municipal, state/province, K-12 and higher education, tribal government, and other public entities. Access to contracted equipment, products, or services by Members is typically through a purchase order issued directly to the applicable vendor. A Member may request additional terms or conditions related to a purchase. Use of Sourcewell contracts is voluntary and Members retain the right to obtain similar equipment, products, or services from other sources.

To meet Members’ needs, public notice of this RFP has been broadly published, including notification to each state-level procurement departments for possible re-posting. As required by certain states, an Appendix of Members is included in this RFP and can be found in the Sourcewell Procurement Portal. Affidavits of Publication will be available at the conclusion of the solicitation process.

For Canadian entities: This RFP is intended to include municipalities and publicly-funded academic institutions, school boards, health authorities, and social services (MASH sectors); including members of the Rural Municipalities of Alberta (RMA), and their represented Associations: Saskatchewan Association of Rural Municipalities (SARM), Saskatchewan Urban Municipalities Association (SUMA), and Association of Manitoba Municipalities (AMM).

Sourcewell RFP #091219
Mobile Refuse Collection Vehicles with Related Equipment, Accessories, and Services

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II. EQUIPMENT, PRODUCTS, AND SERVICES

A. SOLUTIONS-BASED SOLICITATION

B. REQUESTED EQUIPMENT, PRODUCTS, OR SERVICES

It is expected that Proposers offer a wide array of equipment, products, or services at lower prices and with better value than what they would ordinarily offer to a single government entity, a school district, or a regional cooperative.

1. Sourcewell is seeking proposals for Mobile Refuse Collection Vehicles with Related Equipment, Accessories, and Services, including, but not to be limited to:
a. Front-load, side-load, rear-load, and multi-compartment refuse vehicles, including hybrid or electric powered vehicles.

Proposer may elect to offer a product-only solution, a turn-key solution, or an alternative solution. Generally, a turn-key solution is most desirable to Sourcewell and its Members, however, it is not mandatory or required.

2. The primary focus of this solicitation is on mobile refuse collection vehicles. Proposers may offer related equipment, accessories and services to the extent that they are complementary to mobile refuse collection vehicles:
a. Technological, logistical or mechanical accessories primarily intended and designed to increase operator or vehicle safety and efficiency;
b. Preventative maintenance, maintenance, and repair services.

3. This solicitation should NOT be construed to include:
a. Chassis-only solutions;
b. Technology-only solutions;
c. Body or upfitting solutions for low speed vehicles; and d. Refuse collection services.

This solicitation does not include those equipment, products, or services covered under categories included in contracts currently maintained by Sourcewell:

1. Solid Waste and Recycling Collection and Transport Equipment with Related Equipment, Supplies, and Accessories (Sourcewell RFP #041217)

Sourcewell RFP #091219
Mobile Refuse Collection Vehicles with Related Equipment, Accessories, and Services

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2. Grounds Maintenance Equipment, Attachments, Accessories, and Related Services (Sourcewell RFP #062117)

3. Low Speed Vehicles, Medium Speed Vehicles, and Utility Vehicles, with Related Equipment, Accessories, and Supplies (Sourcewell RFP #051717)

Proposers may include related equipment, accessories, and services to the extent that these solutions are complementary to the equipment, products, or service(s) being proposed.

Generally, the solutions for Sourcewell Members are turn-key solutions, providing a combination of equipment, products and services, delivery, and installation to a properly operating status. However, equipment or products only solutions may be appropriate for situations where Sourcewell Members possess the ability, either in-house or through local third-party contractors, to properly install and bring to operation those equipment/products being proposed.

Sourcewell prefers vendors that provide a sole source of responsibility for the products and services provided under a resulting contract. If Proposer requires the use of dealers, resellers, or subcontractors to provide the products or services, the Proposal should address how the products or services will be provided to Members and describe the network of dealers, resellers, and/or subcontractors that will be available to serve Sourcewell Members under a resulting contract.

Sourcewell desires the broadest possible selection of products/equipment and services being proposed over the largest possible geographic area and to the largest possible cross-section of Sourcewell current and potential Members.

C. REQUIREMENTS

1. Safety Requirements. All items proposed must comply with current applicable safety or regulatory standards or codes.

4. Delivered and operational. Unless clearly noted in the Proposal, equipment and products must be delivered to the Member as operational.

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Mobile Refuse Collection Vehicles with Related Equipment, Accessories, and Services

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5. Warranty. All equipment, products, supplies, and services must be covered by a warranty that is the industry standard or better.

D. ANTICIPATED CONTRACT TERM

Sourcewell anticipates that the term of any resulting contract(s) will be four (4) years. An extension may be offered based on the best interests of Sourcewell and its members.

E. ESTIMATED CONTRACT VALUE AND USAGE

Based on past volume of similar contracts, the estimated annual value of all transactions from contracts resulting from this RFP are anticipated to be USD $90 Million; therefore, proposers are expected to propose volume pricing. Sourcewell anticipates considerable activity under the contract(s) awarded from this RFP; however, sales and sales volume from any resulting contract are not guaranteed.

F. MARKETING PLAN

Proposer’s sales force will be the primary source of communication with Members. The Proposer’s Marketing Plan should demonstrate Proposer’s ability to deploy a sales force or dealer network to Members, as well as Proposer’s sales and service capabilities. It is expected that Proposer will promote and market any contract award.

G. ADDITIONAL CONSIDERATIONS

1. Contracts will be awarded to Proposers able to best meet the need of Members.

Proposers should submit their complete line of equipment, products, or services that are applicable to the scope of this RFP.

2. Proposers should include all relevant information in its proposal. Sourcewell cannot consider information that is not provided in the Proposal. Sourcewell reserves the right to verify Proposer’s information and may request clarification from a Proposer, including samples of the proposed equipment or products.

4. A Proposer’s documented negative past performance with Sourcewell or its Members occurring under a previously awarded Sourcewell contract may be considered in the evaluation of a proposal.

Sourcewell RFP #091219
Mobile Refuse Collection Vehicles with Related Equipment, Accessories, and Services

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II. PRICING

A. REQUIREMENTS

All proposed pricing must be:

1. Either Line-Item Pricing or Percentage Discount from Catalog Pricing, or a combination of these:
a. Line-item Pricing is pricing based on each individual product or services. Each line must indicate the Vendor’s published “List Price,” as well as the “Contract Price.” b. Percentage Discount from Catalog or Category is based on a percentage discount from a catalog or list price, defined as a published Manufacturer’s Suggested Retail Price (MSRP) for the products or services. Individualized percentage discounts can be applied to any number of defined product groupings. Proposer s will be responsible for providing and maintaining current published MSRP with Sourcewell, and this pricing must be included in its proposal a nd provided throughout the term of any Contract resulting from this RFP.

2. The Proposer’s ceiling price (Ceiling price means that the proposed pricing will be considered as the highest price for which equipment, products, or services may be billed to a Member). However, it is permissible for vendors to sell at a price that is lower than the contracted price;

3. Stated i n U.S., and Canadian dollars for Proposers intending to sell in Canada (as applicable); and

4. Clearly understood, complete , and fully describe the total cost of acquisition (e.g., the cost of the proposed equipment, products, and services delivered and operational for its intended purpose in the Member’s location).

B. ADMINISTRATIVE FEES

Proposers are expected to pay to Sourcewell an administrative fee in exchange for Sourcewell facilitating the resulting contracts. The administrative fee is normally calculated as a percentage of the total sales to Members for all contracted equipment, products, or services made during a calendar quarter, and is typically one percent (1%) to two percent (2%). In some categories, a flat fee may be an acceptable alternative.

Sourcewell RFP #091219
Mobile Refuse Collection Vehicles with Related Equipment, Accessories, and Services

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III. CONTRACT

Proposers awarded a contract will be required to execute a contract with Sourcewell. Only those modifications the Proposer indicates in its proposal will be available for discussion. Much of the language in the Contract reflects Minnesota legal requirements and cannot be altered.

Numerous and/or onerous exceptions that contradict Minnesota law may result in a proposal being disqualified from further review and evaluation.

To request a modification to the Contract terms, conditions, or specifications, a Proposer must complete and submit an Exceptions to Terms, Conditions, or Specifications Form, with all requested modifications, through the Sourcewell Procurement Portal at the time of submitting the Proposer’s response.

IV. RFP PROCESS

A. PRE-PROPOSAL CONFERENCE

Sourcewell will hold an optional, non-mandatory pre-proposal conference via webcast on the date and time noted on page one of this RFP and on the Sourcewell Procurement Portal. The purpose of this conference is to allow potential Proposers to ask questions regarding this RFP and Sourcewell’s competitive contracting process. Information about the webcast will be sent to all entities that requested a copy of this RFP through the Sourcewell Procurement Portal.

Pre-proposal conference attendance is optional.

B. QUESTIONS REGARDING THIS RFP AND ORAL COMMUNICATION

Questions regarding this RFP must be submitted through the Sourcewell Procurement Portal.

C. ADDENDA

Sourcewell may modify this RFP at any time prior to the proposal due date by issuing an addendum. Addenda issued by Sourcewell become a part of the RFP and will be delivered to

Sourcewell RFP #091219
Mobile Refuse Collection Vehicles with Related Equipment, Accessories, and Services

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potential Proposers through the Sourcewell Procurement Portal. Sourcewell accepts no liability in connection with the delivery of any addenda.

D. PROPOSAL SUBMISSION

Proposer’s complete proposal must be submitted through the Sourcewell Procurement Portal no later than the date and time specified in the Solicitation Schedule. Any other form of proposal submission, whether electronic, paper, or otherwise, will not be considered by Sourcewell. Only complete proposals that are timely submitted through the Sourcewell Procurement Portal will be considered. Late proposals will not be considered. It is the Proposer’s sole responsibility to ensure that the proposal is received on time.

All proposals must be received through the Sourcewell Procurement Portal no later than the Proposal Due Date and time noted in the Solicitation Schedule above. It is recommended that Proposers allow sufficient time to upload the proposal and to resolve any issues that may arise.

The closing time and date is determined by the Sourcewell Procurement Portal web clock.

To ensure receipt of the latest information and updates via email regarding this solicitation, or if the Proposer has obtained this solicitation document from a third party, the onus is on the

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Mobile Refuse Collection Vehicles with Related Equipment, Accessories, and Services

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Proposer to create a Sourcewell Procurement Portal Vendor Account and register for this solicitation opportunity.

All proposals must be acknowledged digitally by an authorized representative of the Proposer attesting that the information contained in in the proposal is true and accurate. By submitting a proposal, Proposer warrants that the information provided is true, correct, and reliable for purposes of evaluation for potential contract award. The submission of inaccurate, misleading, or false information is grounds for disqualification from a contract award and may subject the Proposer to remedies available by law.

E. GENERAL PROPOSAL REQUIREMENTS

Proposals must be:
• In substantial compliance with the requirements of this RFP or it will be considered nonresponsive and be rejected.
• Complete. A proposal will be rejected if it is conditional or incomplete. • Submitted in English.
• Valid and irrevocable for ninety (90) days following the Proposal Due Date.

Any and all costs incurred in responding to this RFP will be borne by the Proposer.

F. PROPOSAL WITHDRAWAL

Prior to the proposal deadline, a Proposer may withdraw its proposal.

G. OPENING

V. EVALUATION AND AWARD

A. EVALUATION

It is the intent of Sourcewell to award one or more contracts to responsive and responsible Proposer(s) offering the best overall quality, selection of equipment, products, and services,

Sourcewell RFP #091219
Mobile Refuse Collection Vehicles with Related Equipment, Accessories, and Services

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and price that meet the commonly requested specifications of Sourcewell and its Members.

The award(s) will be limited to the number of offerors that Sourcewell determines is necessary to meet the needs of Sourcewell members. Factors to be considered in determining the number of contracts to be awarded in any category may include the following:
• The number of and geographic location of:
o Proposers necessary to offer a comprehensive selection of equipment, products, or services for Members’ use.
o A Proposer’s sales and service network to assure availability of product supply and coverage to meet Members’ anticipated needs.
• Total evaluation scores.
• The attributes of Proposers, and their equipment, products, or services, to assist Members achieve environmental and social requirements, preferences, and goals.

Information submitted as part of a proposal should be as specific as possible when responding to the RFP. Do not assume Sourcewell’s knowledge about a specific vendor or product.

B. AWARD(S)

Award(s) will be made to the Proposer(s) whose proposal conforms to all conditions and requirements of the RFP, and consistent with the award criteria defined in this RFP.

Sourcewell may request written clarification of a proposal at any time during the evaluation process.

Proposal evaluation will be based on the following scoring criteria and the Sourcewell Evaluator Scoring Guide (available in the Sourcewell Procurement Portal):

C. PROTESTS OF AWARDS

Any protest made under this RFP by a Proposer must be in writing, addressed to Sourcewell’s Executive Director, and delivered to the Sourcewell office located at 202 12th Street NE, P.O.

Box 219, Staples, MN 56479. The protest must be received no later than ten (10) calendar days’

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Mobile Refuse Collection Vehicles with Related Equipment, Accessories, and Services

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following Sourcewell’s notice of contract award(s) or non-award and must be time stamped by Sourcewell no later than 4:30 p.m., Central Time.

A protest must include the following items:
• The name, address, and telephone number of the protester; • The original signature of the protester or its representative; • Identification of the solicitation by RFP number;
• A precise statement of the relevant facts;
• Identification of the issues to be resolved;
• Identification of the legal or factual basis;
• Any additional supporting documentation; and
• Protest bond in the amount of $20,000.

Protests that do not address these elements will not be reviewed.

D. RIGHTS RESERVED

Sourcewell reserves the right to:
• Modify or cancel this RFP at any time;
• Reject any and all proposals received;
• Reject proposals that do not comply with the provisions of this RFP; • Select, for contracts or for discussion, a proposal other than that with the lowest cost; • Waive or modify any informalities, irregularities, or inconsistencies in the proposals received;
• Discuss any aspect of the proposal with any Proposer and negotiate with more than one Proposer;
• Award a contract if only one responsive proposal is received if it is in the best interest of Members; and
• Award a contract to one or more Proposers if it is in the best interest of Members.

E. DISPOSITION OF PROPOSALS

All materials submitted in response to this RFP will become property of Sourcewell and will become public record in accordance with Minnesota Statutes Section 13.591, after negotiations are complete. Sourcewell determines that negotiations are complete upon execution of the resulting contract. If the Proposer submits information in response to this RFP that it believes to

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Mobile Refuse Collection Vehicles with Related Equipment, Accessories, and Services

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be trade secret materials, as defined by the Minnesota Government Data Practices Act, Minnesota Statutes Section 13.37, the Proposer must:
• Clearly mark all trade secret materials in its proposal at the time the proposal is submitted;
• Include a statement with its proposal justifying the trade secret designation for each item; and
• Defend any action seeking release of the materials it believes to be trade secret, and indemnify and hold harmless Sourcewell, its agents and employees, from any judgments or damages awarded against Sourcewell in favor of the party requesting the materials, and any and all costs connected with that defense. This indemnification survives Sourcewell’s award of a contract. In submitting a proposal to this RFP, the Proposer agrees that this indemnification survives as long as the trade secret materials are in possession of Sourcewell.

Sourcewell will not consider the prices submitted by the Proposer to be proprietary or trade secret materials. Financial information provided by a Proposer is not considered trade secret under the statutory definition.

8/9/2019
Addendum No. 1
Solicitation Number: RFP 091219
Solicitation Name: Mobile Refuse Collection Vehicles with Related Equipment, Accessories, and Services

Consider the following Questions and Answers to be part of the above-titled solicitation documents. The remainder of the documents remain unchanged.

Question 1:

Is it possible to include video hyperlinks, image files, or customer testimonial documentation when responding in the Portal?
Answer 1:

End of Addendum
Acknowledgement of this Addendum to RFP 091219 distributed via email and posted to the Sourcewell Procurement Portal on 8/9/2019, is required at the time of proposal submittal.

8/16/2019
Addendum No. 2
Solicitation Number: RFP 091219
Solicitation Name: Mobile Refuse Collection Vehicles with Related Equipment, Accessories, and Services

Consider the following Questions and Answers to be part of the above-titled solicitation documents. The remainder of the documents remain unchanged.

Question 1:

In what format will the proposal be reviewed by the committee? Will it be a printed out of the Sourcewell Procurement Portal or will it be reviewed online? Answer 1:

All proposals must be submitted through the Sourcewell Procurement Portal. The evaluation committee has access to each proposal in a variety of formats through the Portal, any or all of which may be utilized in the discretion of the evaluation committee and its members.

End of Addendum
Acknowledgement of this Addendum to RFP 091219 distributed via email and posted to the Sourcewell Procurement Portal on 8/16/2019, is required at the time of proposal submittal.

8/19/2019
Addendum No. 3
Solicitation Number: RFP 091219
Solicitation Name: Mobile Refuse Collection Vehicles with Related Equipment, Accessories, and Services

Consider the following Questions and Answers to be part of the above-titled solicitation documents. The remainder of the documents remain unchanged.

Question 1:

Will technical specifications regarding cab-chassis and body requirements be made available?
Answer 1:

Please refer to Section II, A. Solutions-Based Solicitations, within the RFP, for guidance related to the equipment, products and services requested.

End of Addendum
Acknowledgement of this Addendum to RFP 091219 distributed via email and posted to the Sourcewell Procurement Portal on 8/19/2019, is required at the time of proposal submittal.

091219-NWY

1 Rev. 4/2019

Solicitation Number: RFP#091219

CONTRACT

This Contract is between Sourcewell, 202 12th Street Northeast, P.O. Box 219, Staples, MN 56479 (Sourcewell) and Scranton Manufacturing Company/New Way Trucks, 101 State Street Scranton, IA 51462(Vendor).

Sourcewell is a State of Minnesota local government agency and service cooperative created under the laws of the State of Minnesota (Minnesota Statutes Section 123A.21) that offers cooperative procurement solutions to its members. Participation is open to all levels of governmental entity, higher education, K-12 education, nonprofit, tribal government, and other public entities located in the United States and Canada.

Vendor desires to contract with Sourcewell to provide equipment, products, or services to Sourcewell and its Members (Members).

1. TERM OF CONTRACT

A. EFFECTIVE DATE. This Contract is effective upon the date of the final signature below.

B. EXPIRATION DATE AND EXTENSION. This Contract expires November 15, 2023, unless it is cancelled sooner pursuant to Article 24. This Contract may be extended up to one additional one-year period upon request of Sourcewell and with written agreement by Vendor.

C. SURVIVAL OF TERMS. Articles 11 through 16 survive the expiration or cancellation of this Contract.

2. EQUIPMENT, PRODUCTS, OR SERVICES

A. EQUIPMENT, PRODUCTS, OR SERVICES. Vendor will provide the Equipment, Products, or Services as stated in its Proposal submitted under the Solicitation Number listed above.

Vendor’s Equipment, Products, or Services Proposal (Proposal) is attached and incorporated into this Contract.

All Equipment and Products provided under this Contract must be new/current model. Vendor may offer close-out or refurbished Equipment or Products if they are clearly indicated in Vendor’s product and pricing list. Unless agreed to by the Member in advance, Equipment or Products must be delivered as operational to the Member’s site.

DocuSign Envelope ID: 98DDEB30-163C-4FDE-9EA8-5074B1C4EA7A 091219-NWY

2 Rev. 4/2019

This Contract offers an indefinite quantity of sales, and while substantial volume is anticipated, sales and sales volume are not guaranteed.

B. LAWS AND REGULATIONS. All Equipment, Products, or Services must comply fully with applicable federal laws and regulations, and with the laws of the state or province in which the Equipment, Products, or Services are sold.

C. WARRANTY. Vendor warrants that all Equipment, Products, and Services furnished are free from liens and encumbrances, and are free from defects in design, materials, and workmanship.

In addition, Vendor warrants the Equipment, Products, and Services are suitable for and will perform in accordance with the ordinary use for which they are intended. Vendor’s dealers and distributors must agree to assist the Member in reaching a resolution in any dispute over warranty terms with the manufacturer. Any manufacturer’s warranty that is effective past the expiration of the Vendor’s warranty will be passed on to the Member.

D. DEALERS AND DISTRIBUTORS. Upon Contract execution, Vendor will make available to Sourcewell a means to validate or authenticate Vendor’s authorized Distributors/Dealers relative to the Equipment, Products, and Services related to this Contract. This list may be updated from time-to-time and is incorporated into this Contract by reference. It is the Vendor’s responsibility to ensure Sourcewell receives the most current version of this list.

3. PRICING

All Equipment, Products, or Services under this Contract will be priced as stated in Vendor’s Proposal.

Regardless of the payment method chosen by the Member, the total cost associated with any purchase option of the Equipment, Products, or Services must always be disclosed in the pricing quote to the applicable Member at the time of purchase.

When providing pricing quotes to Members, all pricing quoted must reflect a Member’s total cost of acquisition. This means that the quoted cost is for delivered Equipment, Products, and Services that are operational for their intended purpose, and includes all costs to the Member’s requested delivery location.

A. SHIPPING AND SHIPPING COSTS. All delivered Equipment and Products must be properly packaged. Damaged Equipment and Products may be rejected. If the damage is not readily apparent at the time of delivery, Vendor must permit the Equipment and Products to be returned within a reasonable time at no cost to Sourcewell or its Members. Members reserve the right to inspect the Equipment and Products at a reasonable time after delivery where circumstances or conditions prevent effective inspection of the Equipment and Products at the time of delivery.

DocuSign Envelope ID: 98DDEB30-163C-4FDE-9EA8-5074B1C4EA7A 091219-NWY

3 Rev. 4/2019

Vendor must arrange for and pay for the return shipment on Equipment and Products that arrive in a defective or inoperable condition.

Sourcewell may declare the Vendor in breach of this Contract if the Vendor intentionally delivers substandard or inferior Equipment or Products. In the event of the delivery of nonconforming Equipment and Products, the Member will notify the Vendor as soon as possible and the Vendor will replace nonconforming Equipment and Products with conforming Equipment and Products that are acceptable to the Member.

B. SALES TAX. Each Member is responsible for supplying the Vendor with valid tax-exemption certification(s). When ordering, Members must indicate if it is a tax-exempt entity.

C. HOT LIST PRICING. At any time during this Contract, Vendor may offer a specific selection of Equipment, Products, or Services at discounts greater than those listed in the Contract.

4. PRODUCT AND PRICING CHANGE REQUESTS

x Identify the applicable Sourcewell contract number
x Clearly specify the requested change
x Provide sufficient detail to justify the requested change x Individually list all Equipment, Products, or Services affected by the requested change, along with the requested change (e.g., addition, deletion, price change) x Include a complete restatement of pricing documentation in Microsoft Excel with the effective date of the modified pricing, or product addition or deletion. The new pricing restatement must include all Equipment, Products, and Services offered, even for those items where pricing remains unchanged.

A fully executed Sourcewell Price and Product Request Form will be become an amendment to this Contract and be incorporated by reference.

DocuSign Envelope ID: 98DDEB30-163C-4FDE-9EA8-5074B1C4EA7A 091219-NWY

4 Rev. 4/2019

5. MEMBERSHIP, CONTRACT ACCESS, AND MEMBER REQUIREMENTS

A. MEMBERSHIP. Membership in Sourcewell is open to public and nonprofit entities across the United States and Canada; such as municipal, state/province, K-12 and higher education, tribal government, and other public entities.

The benefits of this Contract should be available to all Members that can legally access the Equipment, Products, or Services under this Contract. A Member’s authority to access this Contract is determined through its cooperative purchasing, interlocal, or joint powers laws. Any entity accessing benefits of this Contract will be considered a Service Member of Sourcewell during such time of access. Vendor understands that a Member’s use of this Contract is at the Member’s sole convenience and Members reserve the right to obtain like Equipment, Products, or Services from any other source.

Vendor is responsible for familiarizing its sales and service forces with Sourcewell membership requirements and documentation and will encourage potential members to join Sourcewell.

Sourcewell reserves the right to add and remove Members to its roster during the term of this Contract.

B. PUBLIC FACILITIES. Vendor’s employees may be required to perform work at government- owned facilities, including schools. Vendor’s employees and agents must conduct themselves in a professional manner while on the premises, and in accordance with Member policies and procedures, and all applicable laws.

6. MEMBER ORDERING AND PURCHASE ORDERS

A. PURCHASE ORDERS AND PAYMENT. To access the contracted Equipment, Products, or Services under this Contract, Member must clearly indicate to Vendor that it intends to access this Contract; however, order flow and procedure will be developed jointly between Sourcewell and Vendor. Typically a Member will issue a purchase order directly to Vendor. Members may use their own forms for purchase orders, but it should clearly note the applicable Sourcewell contract number. Members will be solely responsible for payment and Sourcewell will have no liability for any unpaid invoice of any Member.

B. ADDITIONAL TERMS AND CONDITIONS. Additional terms and conditions to a purchase order may be negotiated between a Member and Vendor, such as job or industry-specific requirements, legal requirements (such as affirmative action or immigration status requirements), or specific local policy requirements. Any negotiated additional terms and conditions must never be less favorable to the Member than what is contained in Vendor’s Proposal.

C. PERFORMANCE BOND. If requested by a Member, Vendor will provide a performance bond that meets the requirements set forth in the Member’s purchase order.

DocuSign Envelope ID: 98DDEB30-163C-4FDE-9EA8-5074B1C4EA7A 091219-NWY

5 Rev. 4/2019

D. SPECIALIZED SERVICE REQUIREMENTS. In the event that the Member requires service or specialized performance requirements (such as e-commerce specifications, specialized delivery requirements, or other specifications and requirements) not addressed in this Contract, the Member and the Vendor may enter into a separate, standalone agreement, apart from this Contract. Sourcewell, including its agents and employees, will not be made a party to a claim for breach of such agreement.

E. TERMINATION OF PURCHASE ORDERS. Members may terminate a purchase order, in whole or in part, immediately upon notice to Vendor in the event of any of the following events:

1. The Member fails to receive funding or appropriation from its governing body at levels sufficient to pay for the goods to be purchased;

2. Federal or state laws or regulations prohibit the purchase or change the Member’s requirements; or

3. Vendor commits any material breach of this Contract or the additional terms agreed to between the Vendor and a Member.

F. GOVERNING LAW AND VENUE. The governing law and venue for any action related to a Member’s purchase order will be determined by the Member making the purchase.

7. CUSTOMER SERVICE

x Maintenance and management of this Contract;
x Timely response to all Sourcewell and Member inquiries; and x Business reviews to Sourcewell and Members, if applicable.

B. BUSINESS REVIEWS. Vendor must perform a minimum of one business review with Sourcewell per contract year. The business review will cover sales to members, pricing and contract terms, administrative fees, supply issues, customer issues, and any other necessary information.

8. REPORT ON CONTRACT SALES ACTIVITY AND ADMINISTRATIVE FEE PAYMENT

DocuSign Envelope ID: 98DDEB30-163C-4FDE-9EA8-5074B1C4EA7A 091219-NWY

6 Rev. 4/2019

The Report must contain the following fields:

x Customer Name (e.g., City of Staples Highway Department); x Customer Physical Street Address;
x Customer City;
x Customer State;
x Customer Zip Code;
x Customer Contact Name;
x Customer Contact Email Address;
x Customer Contact Telephone Number;
x Sourcewell Assigned Entity/Member Number;
x Item Purchased Description;
x Item Purchased Price;
x Sourcewell Administrative Fee Applied; and
x Date Purchase was invoiced/sale was recognized as revenue by Vendor.

B. ADMINISTRATIVE FEE. In consideration for the support and services provided by Sourcewell, the Vendor will pay an administrative fee to Sourcewell on all Equipment, Products, and Services provided to Members. The Vendor will submit a check payable to Sourcewell for the percentage of administrative fee stated in the Proposal multiplied by the total sales of all Equipment, Products, and Services purchased by Members under this Contract during each calendar quarter. Payments should note the Sourcewell-assigned contract number in the memo and must be mailed to the address above “Attn: Accounts Receivable.” Payments must be received no later than forty-five (45) calendar days after the end of each calendar quarter.

Vendor agrees to cooperate with Sourcewell in auditing transactions under this Contract to ensure that the administrative fee is paid on all items purchased under this Contract.

9. AUTHORIZED REPRESENTATIVE

Sourcewell's Authorized Representative is its Chief Procurement Officer.

DocuSign Envelope ID: 98DDEB30-163C-4FDE-9EA8-5074B1C4EA7A 091219-NWY

7 Rev. 4/2019

10. ASSIGNMENT, AMENDMENTS, WAIVER, AND CONTRACT COMPLETE

B. AMENDMENTS. Any amendment to this Contract must be in writing and will not be effective until it has been fully executed by the parties.

C. WAIVER. If either party fails to enforce any provision of this Contract, that failure does not waive the provision or the right to enforce it.

E. RELATIONSHIP OF THE PARTIES. The relationship of the parties is one of independent contractors, each free to exercise judgment and discretion with regard to the conduct of their respective businesses. This Contract does not create a partnership, joint venture, master- servant, principal-agent, or any other relationship.

11. LIABILITY

Vendor must indemnify, save, and hold Sourcewell and its Members, including their agents and employees, harmless from any claims or causes of action, including attorneys’ fees, arising out of the performance of this Contract by the Vendor or its agents or employees; this indemnification includes injury or death to person(s) or property alleged to have been caused by some defect in the Equipment, Products, or Services under this Contract to the extent the Equipment, Product, or Service has been used according to its specifications.

12. AUDITS

Sourcewell reserves the right to review the books, records, documents, and accounting procedures and practices of the Vendor relevant to this Contract for a minimum of six (6) years from the end of this Contract. This clause extends to Members as it relates to business conducted by that Member under this Contract.

13. GOVERNMENT DATA PRACTICES

DocuSign Envelope ID: 98DDEB30-163C-4FDE-9EA8-5074B1C4EA7A 091219-NWY

8 Rev. 4/2019

14. INTELLECTUAL PROPERTY

As applicable, Vendor agrees to indemnify and hold harmless Sourcewell and its Members against any and all suits, claims, judgments, and costs instituted or recovered against Sourcewell or Members by any person on account of the use of any Equipment or Products by Sourcewell or its Members supplied by Vendor in violation of applicable patent or copyright laws.

15. PUBLICITY, MARKETING, AND ENDORSEMENT

A. PUBLICITY. Any publicity regarding the subject matter of this Contract must not be released without prior written approval from the Authorized Representatives. Publicity includes notices, informational pamphlets, press releases, research, reports, signs, and similar public notices prepared by or for the Vendor individually or jointly with others, or any subcontractors, with respect to the program, publications, or services provided resulting from this Contract.

B. MARKETING. Any direct advertising, marketing, or offers with Members must be approved by Sourcewell. Materials should be sent to the Sourcewell Contract Administrator assigned to this Contract.

C. ENDORSEMENT. The Vendor must not claim that Sourcewell endorses its Equipment, Products, or Services.

16. GOVERNING LAW, JURISDICTION, AND VENUE

17. FORCE MAJEURE

18. SEVERABILITY

If any provision of this Contract is found to be illegal, unenforceable, or void then both Sourcewell and Vendor will be relieved of all obligations arising under such provisions. If the DocuSign Envelope ID: 98DDEB30-163C-4FDE-9EA8-5074B1C4EA7A 091219-NWY

9 Rev. 4/2019

remainder of this Contract is capable of performance, it will not be affected by such declaration or finding and must be fully performed.

19. PERFORMANCE, DEFAULT, AND REMEDIES

A. PERFORMANCE. During the term of this Contract, the parties will monitor performance and address unresolved contract issues as follows:

3. Performance while Dispute is Pending. Notwithstanding the existence of a dispute, the Vendor must continue without delay to carry out all of its responsibilities under the Contract that are not affected by the dispute. If the Vendor fails to continue without delay to perform its responsibilities under the Contract, in the accomplishment of all undisputed work, any additional costs incurred by Sourcewell and/or its Members as a result of such failure to proceed will be borne by the Vendor.

B. DEFAULT AND REMEDIES. Either of the following constitutes cause to declare this Contract, or any Member order under this Contract, in default:

1. Nonperformance of contractual requirements, or

2. A material breach of any term or condition of this Contract.

x Exercise any remedy provided by law or equity, or
x Terminate the Contract or any portion thereof, including any orders issued against the Contract.

20. INSURANCE

DocuSign Envelope ID: 98DDEB30-163C-4FDE-9EA8-5074B1C4EA7A 091219-NWY

10 Rev. 4/2019

1. Workers’ Compensation and Employer’s Liability.

Workers’ Compensation: As required by any applicable law or regulation.

Employer's Liability Insurance: must be provided in amounts not less than listed below:

Minimum limits:
$500,000 each accident for bodily injury by accident
$500,000 policy limit for bodily injury by disease
$500,000 each employee for bodily injury by disease

2. Commercial General Liability Insurance. Vendor will maintain insurance covering its operations, with coverage on an occurrence basis, and must be subject to terms no less broad than the Insurance Services Office (“ISO”) Commercial General Liability Form CG0001 (2001 or newer edition). At a minimum, coverage must include liability arising from premises, operations, bodily injury and property damage, independent contractors, products-completed operations including construction defect, contractual liability, blanket contractual liability, and personal injury and advertising injury. All required limits, terms and conditions of coverage must be maintained during the term of this Contract.

Minimum Limits:
$1,000,000 each accident, combined single limit

4. Umbrella Insurance. During the term of this Contract, Vendor will maintain umbrella coverage over Workers’ Compensation, Commercial General Liability, and Commercial Automobile.

Minimum Limits:
$2,000,000

5. Professional/Technical, Errors and Omissions, and/or Miscellaneous Liability.

During the term of this Contract, Vendor will maintain coverage for all claims the Vendor may become legally obligated to pay resulting from any actual or alleged negligent act, error, or omission related to Vendor’s professional services required under this Contract.

Minimum Limits:
$2,000,000 per claim or event
DocuSign Envelope ID: 98DDEB30-163C-4FDE-9EA8-5074B1C4EA7A 091219-NWY

11 Rev. 4/2019

$2,000,000 – annual aggregate

Minimum limits:
$2,000,000 per occurrence
$2,000,000 annual aggregate

Failure of Vendor to maintain the required insurance will constitute a material breach entitling Sourcewell to immediately terminate this Contract for default.

Upon request, Vendor must provide to Sourcewell copies of applicable policies and endorsements, within ten (10) days of a request. Failure to request certificates of insurance by Sourcewell, or failure of Vendor to provide certificates of insurance, in no way limits or relieves Vendor of its duties and responsibilities in this Contract.

C. ADDITIONAL INSURED ENDORSEMENT AND PRIMARY AND NON-CONTRIBUTORY INSURANCE CLAUSE. Vendor agrees to name Sourcewell and its Members, including their officers, agents, and employees, as an additional insured under the Vendor’s commercial general liability insurance policy with respect to liability arising out of activities, “operations,” or “work” performed by or on behalf of Vendor, and products and completed operations of Vendor. The policy provision(s) or endorsement(s) must further provide that coverage is primary and not excess over or contributory with any other valid, applicable, and collectible insurance or self-insurance in force for the additional insureds.

D. WAIVER OF SUBROGATION. Vendor waives and must require (by endorsement or otherwise) all its insurers to waive subrogation rights against Sourcewell and other additional insureds for losses paid under the insurance policies required by this Contract or other insurance applicable to the Vendor or its subcontractors. The waiver must apply to all deductibles and/or self-insured retentions applicable to the required or any other insurance DocuSign Envelope ID: 98DDEB30-163C-4FDE-9EA8-5074B1C4EA7A 091219-NWY

12 Rev. 4/2019

maintained by the Vendor or its subcontractors. Where permitted by law, Vendor must require similar written express waivers of subrogation and insurance clauses from each of its subcontractors.

E. UMBRELLA/EXCESS LIABILITY. The limits required by this Contract can be met by either providing a primary policy or in combination with umbrella/excess liability policy(ies).

F. SELF-INSURED RETENTIONS. Any self-insured retention in excess of $10,000 is subject to Sourcewell’s approval.

21. COMPLIANCE

B. LICENSES. Vendor must maintain a valid status on all required federal, state, and local licenses, bonds, and permits required for the operation of the business that the Vendor conducts with Sourcewell and Members.

22. BANKRUPTCY, DEBARMENT, OR SUSPENSION CERTIFICATION

Vendor certifies and warrants that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from programs operated by the State of Minnesota, the United States federal government, or any Member.

Vendor certifies and warrants that neither it nor its principals have been convicted of a criminal offense related to the subject matter of this Contract. Vendor further warrants that it will provide immediate written notice to Sourcewell if this certification changes at any time.

23. PROVISIONS FOR NON-UNITED STATES FEDERAL ENTITY PROCUREMENTS UNDER

UNITED STATES FEDERAL AWARDS OR OTHER AWARDS

Members that use United States federal grant or FEMA funds to purchase goods or services from this Contract may be subject to additional requirements including the procurement standards of the Uniform Administrative Requirements, Cost Principles and Audit Requirements for Federal Awards, 2 C.F.R. § 200. Members may also require additional requirements based on specific funding specifications. Within this Article, all references to “federal” should be interpreted to mean the United States federal government. The following list only applies when DocuSign Envelope ID: 98DDEB30-163C-4FDE-9EA8-5074B1C4EA7A 091219-NWY

13 Rev. 4/2019

a Member accesses Vendor’s Equipment, Products, or Services with United States federal funds.

A. EQUAL EMPLOYMENT OPPORTUNITY. Except as otherwise provided under 41 C.F.R. § 60, all contracts that meet the definition of “federally assisted construction contract” in 41 C.F.R. § 60-

C. CONTRACT WORK HOURS AND SAFETY STANDARDS ACT (40 U.S.C. § 3701-3708). Where applicable, all contracts awarded by the non-federal entity in excess of $100,000 that involve the employment of mechanics or laborers must include a provision for compliance with 40 U.S.C. § 3702 and 3704, as supplemented by Department of Labor regulations (29 C.F.R. § 5).

14 Rev. 4/2019

work and provide that no laborer or mechanic must be required to work in surroundings or under working conditions which are unsanitary, hazardous or dangerous. These requirements do not apply to the purchases of supplies or materials or articles ordinarily available on the open market, or contracts for transportation or transmission of intelligence. This provision is hereby incorporated by reference into this Contract. Vendor certifies that during the term of an award for all contracts by Sourcewell resulting from this procurement process, Vendor must comply with applicable requirements as referenced above.

15 Rev. 4/2019

covered by 31 U.S.C. § 1352. Vendors must disclose any lobbying with non-federal funds that takes place in connection with obtaining any federal award. Such disclosures are forwarded from tier to tier up to the non-federal award. Vendors must file all certifications and disclosures required by, and otherwise comply with, the Byrd Anti-Lobbying Amendment (31 U.S.C. § 1352).

H. RECORD RETENTION REQUIREMENTS. To the extent applicable, Vendor must comply with the record retention requirements detailed in 2 C.F.R. § 200.333. The Vendor further certifies that it will retain all records as required by 2 C.F.R. § 200.333 for a period of three (3) years after grantees or subgrantees submit final expenditure reports or quarterly or annual financial reports, as applicable, and all other pending matters are closed.

24. CANCELLATION

DocuSign Envelope ID: 98DDEB30-163C-4FDE-9EA8-5074B1C4EA7A 091219-NWY

16 Rev. 4/2019

Sourcewell or Vendor may cancel this Contract at any time, with or without cause, upon sixty (60) days’ written notice to the other party. However, Sourcewell may cancel this Contract immediately upon discovery of a material defect in any certification made in Vendor’s Proposal.

Termination of this Contract does not relieve either party of financial, product, or service obligations incurred or accrued prior to termination.

Sourcewell Scranton Manufacturing Company/
New Way Trucks
By: __________________________ By: __________________________ Jeremy Schwartz Don Ross
Title: Director of Operations &
Procurement/CPO
Title: Vice President od Sales and Marketing
Date: ________________________ Date: ________________________ Approved:

By: __________________________
Chad Coauette
Title: Executive Director/CEO
Date: ________________________

DocuSign Envelope ID: 98DDEB30-163C-4FDE-9EA8-5074B1C4EA7A

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DocuSign Envelope ID: 98DDEB30-163C-4FDE-9EA8-5074B1C4EA7A DocuSign Envelope ID: 98DDEB30-163C-4FDE-9EA8-5074B1C4EA7A RESOLUTION NO. 2022-

Adopted by the Sacramento City Council

June 28, 2022

COOPERATIVE PURCHASE AGREEMENT: REFUSE TRUCKS

BACKGROUND

A. The Department of Public Works, Fleet Management Division, has a customer requirement to purchase 17 replacement refuse trucks and 13 new refuse trucks for the Department of Public Works, Recycling & Solid Waste Division. These trucks are used to pick-up and transport recycling materials and refuse to facilities for processing. The 13 additional trucks have been approved in the budget to provide pick-ups due to increased customers and services.

B. The recommended purchase in an amount not to exceed $14,467,274 will be made from the Department of Public Works FY2022/23 operating budget (Fleet Fund, Fund 6501). The purchase will be charged to the Department of Public Works Solid Waste Fleet Project (I06147000, Fund 6007).

C. An increase to the Department of Public Works operating revenue and expenditure budgets (Fund 6501) in the amount of $711,116 is necessary as the original amount budgeted for the refuse trucks was unable to take into effect the additional cost from the vendor regarding steel surcharges and price increases. A transfer in the amount of $711,116 from the Recycling and Solid Waste Fund Balance (Fund 6007) to the Department of Public Works Solid Waste Fleet Project (I06147000, Fund 6007) is requested to cover the cost of the refuse trucks. Upon completion of the recommended budget adjustments, sufficient funds will be available to make the purchase.

D. In accordance with City Code Section 3.56.240, the City Manager, where advantageous to the City, may, by cooperative purchase agreements approved by the City Council, purchase supplies or nonprofessional services through legal contracts of other governmental jurisdictions or public agencies without separate competitive bidding by the City.

BASED ON THE FACTS SET FORTH IN THE BACKGROUND, THE CITY COUNCIL RESOLVES AS FOLLOWS:

Section 1. The City Manager or the City Manager’s designee is authorized to:
a) Increase the expenditure and revenue budgets in the Department of Public Works FY2022/23 operating budget (Fleet Fund, Fund 6501) in the amount of $711,116;
b) Transfer $711,116 from the Recycling and Solid Waste Fund Balance (Fund 6007) to the Department of Public Works Solid Waste Fleet Project (I06147000, Fund 6007);
c) Execute the purchase with Autocar Truck, LLC/Autocar Industries, LLC using the cooperative purchase agreement between Sourcewell and Autocar Truck, LLC/Autocar Industries, LLC (Contract No.060920- ATC) for the purchase of a 30 Autocar refuse truck chassis in an amount not to exceed $8,074,140;
d) Execute the purchase with Scranton Manufacturing Company, Inc. using the cooperative purchase agreement between Sourcewell and Scranton Manufacturing Company, Inc. (Contract 091210-NWY) for the purchase of 30 New Way refuse truck bodies in an amount not to exceed $6,393,135.

Sacramento City CouncilJune 28, 2022

Sacramento City Council
June 28, 2022