City Council Report
915 I Street, 1st Floor
Sacramento, CA 95814
www.cityofsacramento.org
File ID: 2022-01115 June 28, 2022
Title: Supplemental Agreement: Clean-Up Services
Location: Citywide
Recommendation: Pass a Motion: 1) authorizing the City Manager or the City Manager’s designee to execute Supplemental Agreement No. 4 to City Agreement PRC001092 with Forensiclean LLC for Clean-Up Services for the period of July 1, 2022 - June 30, 2024, for an amount not-to-exceed $936,000; and 2) approving one one-year renewal option for Fiscal Year 2024/25 in an amount not-to-exceed $468,000, bringing the total not-to-exceed amount to $2,679,000 over the maximum five-year term.
Contact: Stacy Larkin, Administrative Analyst, (916) 808-6356, [email protected]; Doug Henry, Division Manager, (916) 808-6955, [email protected]; Bill Busath, Director, (916) 808-1434, [email protected]; Department of Utilities
Presenter: None
Attachments:
1-Description/Analysis
2-Supplemental Agreement
Description/Analysis
Issue Detail: The City has a continuing need for cleanup of waste, debris and property at Department of Utilities (DOU) critical infrastructure.
An increase in the discarded personal property at DOU Water and Drainage critical infrastructure has impacted the day-to-day maintenance operations, the safety of DOU staff, the level of service provided to citizens, and the overall appearance of the waterways. These sites accumulate significant amounts of waste including, but not limited to, bikes, paper trash, and grocery carts, and a coordinated effort is necessary for the disposal of this waste. Waste and debris can further plug screens within waterways causing localized flooding. Additionally, the abundance of human waste and needles found at these sites presents a serious public health risk, especially to our waterways.
This supplemental agreement will allow DOU to continue the expanded and enhanced mitigation and clean up activities.
Policy Considerations: This supplemental agreement, including one-year extension authority, exceed the City Manager’s authority and requires City Council approval.
Economic Impacts: None.
Environmental Considerations:
California Environmental Quality Act (CEQA): The activity described in this report has been determined to not be a project pursuant to the California Environmental Quality Act (CEQA). CEQA Guidelines Section 15378(b). The activity is a continuing administrative and maintenance activity [CEQA Guidelines section 15378 (b)] and is not subject to CEQA [CEQA Guidelines Section 15060(c)(3)].
Sustainability: None.
Commission/Committee Action: Not applicable.
Rationale for Recommendation: In August 2020, Council approved City Agreement PRC001092 to provide cleanup services related to discarded personal property throughout the City, starting September 1, 2020. Supplemental Agreement No. 1 extended the time of performance and lowered the not-to-exceed amount of this contract due to funding constraints.
Supplemental No. 2 extended the agreement for two additional option years and increased the not-to-exceed amount. Supplemental No. 3 extended the time of performance through June 30, 2022.
Supplemental No. 4 will allow the City to continue enhanced cleanup services on City owned vacant lots, public rights-of-way, and all critical infrastructure through June 30, 2024, and give DOU the option to extend the contract for one additional year. Clean up provided by this contract will enhance the Department’s ability to operate and maintain its facilities during and after the COVID-19 crisis.
Financial Considerations: Supplemental agreement No. 4 will extend the time of performance through June 30, 2024, in an amount not to exceed $936,000 with an optional extension period of one year, not to exceed $468,000, bringing the total not to exceed amount to $2,679,000.
Sufficient funding exists in DOU’s Fiscal Year (FY) 2022/2023 DOU Operating Budget in the Water Fund (Fund 6005) and the Storm Drainage Fund (Fund 6011) for this agreement. The agreement will be funded equally by each fund. Funding for future fiscal years shall be subject to funding availability in the budget adopted for the applicable fiscal year(s).
There are no General Funds allocated or planned for this project.
Local Business Enterprise (LBE): Forensiclean is an LBE.