City Council Report
915 I Street, 1st Floor
Sacramento, CA 95814
www.cityofsacramento.org
File ID: 2022-01225 June 28, 2022
Title: Supplemental Agreement: Department of Utilities (DOU) Supervisory Control and Data Acquisition (SCADA) Upgrade & License Renewal
Location: Citywide
Recommendation: Pass a Motion authorizing the City Manager or the City Manager’s designee to execute Supplemental Agreement No. 2 to City Agreement PRC001210 with Trihedral Inc. for DOU SCADA Upgrade & License Renewal for the period of October 1, 2021 – September 30, 2023, for an amount not-to-exceed $160,977 bringing the total not-to-exceed amount to $385,977 over the three-year term provided sufficient funding is available in the applicable Fiscal Year.
Contact: Stacy Larkin, Administrative Analyst, (916) 808-6356, [email protected]; Charley Cunningham, Superintendent, (916) 808-5518, [email protected]; Tony Bertrand, Division Manager, (916) 808-1461, [email protected]; Bill Busath, Director, (916) 808-1434, [email protected]; Department of Utilities
Presenter: None
Attachments:
1-Description/Analysis
2-Supplemental Agreement No. 2
Description/Analysis
Issue Detail: The City of Sacramento, Department of Utilities (DOU), utilizes a Supervisory Control and Data Acquisition (SCADA) system which allows for local and remote monitoring, control, and alarming of its operational water, wastewater, and storm drainage facilities located throughout the City. The SCADA system that DOU uses, VTScada (VTS), is critical to the daily operations of these facilities and also retrieves and records operational data and alarms from each of the sites. Trihedral, Inc. is the author and sole supplier of VTS software, licenses, training, and support.
Supplemental Agreement No. 2 is for licensing renewals and to continue services for VTS software support for security updates and enhancements from Trihedral Engineering as described in Exhibit A of PRC001210.
Policy Considerations: This supplemental agreement exceeds the City Managers authority and requires City Council approval.
Economic Impacts: None.
Environmental Considerations:
California Environmental Quality Act (CEQA): The activity described in this report has been determined to not be a project pursuant to the California Environmental Quality Act (CEQA). CEQA Guidelines Section 15378(b). The activity is a continuing administrative and maintenance activity [CEQA Guidelines section 15378 (b)] and is not subject to CEQA [CEQA Guidelines Section 15060(c)(3)].
Sustainability: The existence of a properly functioning SCADA System promotes sustainability by allowing the City to continue to monitor, control, and alarm the water treatment plants, combined wastewater treatment plants, drainage lift stations, combined sewer system and sewer lift stations, water reservoirs, wells, turnouts, and combined system level monitoring locations located throughout the City, both locally and remotely. By monitoring and controlling the sites remotely, there is a reduced need to send vehicles and personnel to the site, enhancing the efficient use of City resources.
Commission/Committee Action: Not applicable.
Rationale for Recommendation: The licensing period covered under City Agreement PRC001210 expired on September 30, 2021. Trihedral has continued to provide support while the details and structure of the renewal period were negotiated. Supplemental Agreement No. 2 will provide coverage through September 30, 2023 and allow the City to add additional licenses for an amount not-to-exceed $160,977 for a revised not-to-exceed amount of $385,977.
Financial Considerations: Supplemental Agreement No. 2 will extend the time of performance through September 30, 2023, for an amount not-to-exceed $160,977 for a revised not-to-exceed amount of $385,977.
Sufficient funding exists in DOU’s Fiscal Year 2022/23 operating budget to fund the first year of the agreement. Funding for future fiscal years shall be subject to funding availability in the budget adopted for the applicable fiscal year.
There are no general funds allocated or planned for this project.
Local Business Enterprise (LBE): Trihedral, Inc. is not an LBE. The minimum LBE participation requirement is waived as the City is suspending competitive bidding and utilizing an alternate procurement method to select a vendor.