City of Sacramento
City Council Report
915 I Street, 1st Floor
Sacramento, CA 95814
www.cityofsacramento.org
File ID: 2022-01234 7/19/2022 Consent Item 08.
Title: Agreement: Aircraft Maintenance and Repair Services [Published for 10-Day Review on 07/06/2022]
File ID: 2022-01234
Location: Citywide
Recommendation: Pass a Motion authorizing the City Manager, or the City Manager’s designee, to execute an agreement with DFC, Inc. dba Advanced Helicopter for aircraft maintenance and repair services for five (5) years, effective July 1, 2022, through June 30, 2027, for an amount not-to-exceed $2,300,000.
Contact: Bryce Heinlein, Police Captain, Metro Division, [email protected], (916) 808-4504, Police Department
Presenter: None
Attachments:
1-Description/Analysis
2-Agreement
Description/Analysis
Issue Detail: The Sacramento Police Department (SPD) must observe specific aircraft maintenance requirements, one of which is that the maintenance facility possess and maintain a valid Federal Aviation Administration (FAA) approved repair station certificate, as prescribed in Title 14, Part 145 of the Code of Federal Regulations (14 CFR 145). The facility must be available 24 hours a day, as needed, and be located within 50 nautical miles from McClellan Park, where the SPD aircraft are based.
DFC Inc. dba Advanced Helicopter Services satisfies the foregoing requirements. To ensure continuity of services, and for the safe maintenance and operation of the SPD fleet of aircraft, it is in the best interest of both the City of Sacramento and the SPD, in particular, to enter into an agreement with DFC Inc. dba Advanced Helicopter Services.
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File ID: 2022-01234 7/19/2022 Consent Item 08.
Policy Considerations: The City Code Section 4.04.020 mandates that, unless waived by a 2/3 vote of the City Council, all labor agreements and all agreements greater than $1,000,000 shall be made available to the public at least (10) day s prior to council action. This item was published for 10-day review on July 6, 2022, in compliance with the City Code.
Economic Impacts: Not applicable.
Environmental Considerations: Not applicable.
California Environmental Quality Act (CEQA): This action is not subject to the California Environmental Quality Act (CEQA) because it does not constitute a “project” as defined in section 15378 of the CEQA Guidelines and is otherwise exempt pursuant to section 15061 (b) (3) (no significant effect on the environment) of the CEQA Guidelines.
Sustainability: Not applicable.
Commission/Committee Action: Not applicable.
Rationale for Recommendation: In May of 2022, the SPD publicly solicitated a bid (Bid No.
B221100114109) to procure helicopter and airplane maintenance and repair services. DFC Inc. dba Advanced Helicopter Services was the sole respondent to submit a response for helicopter maintenance and services. While there were no other responsive bidders, DFC Inc. dba Advanced Helicopter Services has demonstrated its capability to conduct the requisite maintenance of SPD aircraft over the past five (5) years. Thus, SPD recommends to entering into a five-year agreement with DFC Inc. dba Advanced Helicopter Services.
The SPD has an aircraft fleet of three helicopters and one fixed-wing airplane. If the SPD cannot secure maintenance and repair services, it will have to ground its fleet and discontinue airborne law enforcement activities, adversely impacting the SPD’s law enforcement capabilities.
Financial Considerations: The SPD has identified a combination of funding via multiple operating grants. No general fund resources are required to support this action.
Local Business Enterprise (LBE): Not applicable due to federal grant funding.
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