City of Sacramento
City Council Report
915 I Street, 1st Floor
Sacramento, CA 95814
www.cityofsacramento.org
File ID: 2022-01300 7/19/2022 Consent Item 09.
Title: Supplemental Agreement for Appliance Disposal and Processing File ID: 2022-01300
Location: Citywide
Recommendation: Pass a Motion: 1) authorizing the City Manager or the City Manager’s designee to a) execute Supplemental Agreement No. 3 to City Agreement No. PRC000557 with Simply Appliances, Inc. dba Eco Appliance, for appliance processing and disposal, in an amount not-to- exceed $300,000, for a revised not-to-exceed amount of $620,000, and b) extend the agreement to June 30, 2024; and 2) resetting the City Manager’s authority to issue supplemental agreements for City Agreement No. PRC000557.
Contact: Adam Roitman, Program Specialist, (916) 808-3508, [email protected]; Janice Conerly-Coleman, Support Services Manager, (916) 808-2683, [email protected]; John Febbo, General Manager, (916) 808-4949, [email protected], Department of Public Works Presenter: None
Attachments:
1-Description/Analysis
2-Supplemental Agreement
Description/Analysis
Issue Detail: The Department of Public Works, Recycling and Solid Waste Division (RSW) collects appliances through the City of Sacramento’s appliance and e-waste pickup and illegal dumping programs. RSW needed to obtain a new vendor for appliance disposal and processing and posted two bid events (B19155731007 and EV00000012) in June 2019. No responses were received from the two bid events. RSW staff solicited three quotes from appliance processing vendors and entered into an agreement with Simply Appliances, Inc. dba Eco Appliance (Eco Appliance) because they were the lowest-priced responsive option. On October 12, 2019, RSW executed Agreement No.
PRC000557 with Eco Appliance to provide appliance processing and disposal services.
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File ID: 2022-01300 7/19/2022 Consent Item 09.
On July 1, 2020, Supplemental Agreement No. 1 was executed to increase the agreement by $240,000 for a not-to-exceed amount of $320,000 and extended the agreement through June 30, 2023. Eco Appliance has sufficiently demonstrated they have capacity to handle the City’s demand of appliances and e-waste.
On May 6, 2021, Supplemental Agreement No. 2 was executed, and the contract was assigned from Mozingo Ventures LLC. dba Eco Appliance to Simply Appliances, Inc. dba Eco Appliance.
Eco Appliance has continued to demonstrate that they are able to handle items from the City’s appliance and e-waste and illegal dumping programs. Staff is requesting approval of Supplemental Agreement No. 3 to extend the contract through June 30, 2024, and to increase the not-to-exceed amount to by $300,000 for a new not-to-exceed amount of $620,000.
Policy Considerations: Pursuant to Sacramento City Code section 3.56.090, any agreement for non -professional services that is more than $250,000 requires City Council approval.
Economic Impacts: None.
Environmental Considerations:
California Environmental Quality Act (CEQA): This report concerns administrative activities and government fiscal activities that do not constitute a “project” and is not subject to the provisions of CEQA (CEQA Guideline Sections 15060(c)(3), 15378(b)(2), and 15378(b)(4)).
Sustainability: Not applicable.
Commission/Committee Action: None.
Rationale for Recommendation: Supplemental Agreement No. 3 to City Agreement No.
PRC000557 is necessary to continue the proper disposal of appliances collected through the City’s appliance and e-waste collection program and illegally dumped appliances throughout the City.
Financial Considerations: Supplemental Agreement No. 3 to City Agreement No. PRC000557 will increase the not-to-exceed amount by $300,000, for a revised total of $620,000. Sufficient funding exists in the Department of Public Works, Recycling and Solid Waste Division’s Fiscal Year (FY) 2022/23 Operating Budget (Solid Waste Fund, Fund 6007) for services through June 30, 2023.
Services provided after June 30, 2023, are subject to funding availability in the adopted budget of the applicable fiscal year.
Local Business Enterprise (LBE): Eco Appliance is not an LBE. The minimum LBE participation City of Sacramento Page 2 of 3
File ID: 2022-01300 7/19/2022 Consent Item 09.
requirement is waived as the City had suspended competitive bidding and utilized an alternate procurement method to select a vendor.
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