City of Sacramento
City Council Report
915 I Street, 1st Floor
Sacramento, CA 95814
www.cityofsacramento.org
File ID: 2022-01419 8/9/2022 Consent Item 8.
Grant: 2021 High Frequency Communications Equipment Program File ID: 2022-01419
Location: Citywide
Recommendation: Adopt a Resolution authorizing the City Manager, or the City Manager’s designee to: 1) accept the 2021 High Frequency Communications Equipment Program grant awards of $60,000 each to the Office of Emergency Management, the Fire Department and the Police Department, respectively, for a total amount of $180,000 from the California Office of Emergency Services; 2) establish an operating grant project (G02000810, Fund 2702); and 3) adjust the operating grant expense and revenue budgets of G0200810 for receipt of the award amount of $180,000.
Contact: Dan Bowers, Director, (916) 808-1833, [email protected], Office of Emergency Services; Crystal Harland, Administrative Officer, (916) 808-7868, [email protected], Office of the City Manager Presenter: None.
Attachments:
1-Description/Analysis
2-Cal OES Award Package
3-Resolution
Description/Analysis
Issue Detail: The California Office of Emergency Services (CalOES) has issued three grant awards of $60,000 each to the Office of Emergency Management, the Sacramento Fire and Police Departments to purchase portable high frequency radio equipment. The equipment enables public safety entities to maintain communications during disasters that enables long-range voice and data radio communications. CalOES requires written governing body authorization to enter into a Grant Award.
City of Sacramento Page 1 of 2
File ID: 2022-01419 8/9/2022 Consent Item 8.
Policy Considerations: The recommendations in this report are consistent with Resolution 2021- 0198, which requires governing body approval when such action is required by a grantor.
Economic Impacts: Not applicable.
Environmental Considerations: Not applicable.
California Environmental Quality Act (CEQA): This report concerns administrative activities and governmental fiscal activities that do not constitute a “project” as defined by the CEQA Guidelines Sections 15378(b)(2) and 15378(b)(4) and are not subject to the provisions of CEQA (CEQA Guidelines Section 15060(c)(3)).
Sustainability: Not applicable.
Commission/Committee Action: Not applicable.
Rationale for Recommendation: The grant funds will provide radio equipment that will improve the City’s radio interoperability with other regional public safety agencies. Regionally, radios function on a variety of bands including VHF Hi, VHF Low, UFH and 80-0 MHz in digital, analog, and encrypted configurations. This portable radio will enhance the capability to communicate with other public agencies from mobile command posts while responding to emergencies and disasters.
Financial Considerations: In accordance with the terms of the grant program, CalOES 2022 Subrecipient Handbook, state funds must be used to supplement existing operational resources.
Grant funds shall not replace or supplant non-state funds that have been appropriated for the same purpose
Local Business Enterprise (LBE): Not applicable.
City of Sacramento Page 2 of 2
Notification of Grant Subaward Application Approval
High Frequency Communications Equipment Program
Grant Subaward #: FH21 B1 7901
Dear Chief Gary E. Loesch:
Gary E. Loesch, Fire Chief, CFO
Sacramento, City of
5770 Freeport Boulevard, Suite 200
Sacramento, CA 95822-3519
Subject:
June 3, 2022
3650 SCHRIEVER AVENUE l MATHER, CALIFORNIA 95655
www.CalOES.ca.gov
GAVIN NEWSOM
GOVERNOR
MARK S. GHILARDUCCI
DIRECTOR
Congratulations! The California Governor's Office of Emergency Services (Cal OES) has approved your Grant Subaward application in the amount of $60,000, subject to Budget approval. A copy of your approved Grant Subaward is enclosed for your records.
Cal OES will make every effort to process payment requests within 45 days of receipt of your Report of Expenditures & Request for Funds (Cal OES Form 2-201).
This Grant Subaward is subject to the Cal OES Subrecipient Handbook. You are encouraged to read and familiarize yourself with the Cal OES Subrecipient Handbook, which can be viewed on the Cal OES website at www.caloes.ca.gov.
Any funds received in excess of current needs, approved amounts, or those funds owed as a result of a close-out or audit, must be refunded to Cal OES within 30 days upon receipt of an invoice.
Please contact your Program Specialist, Nicolas Martin, at (916) 539-3501 with questions about this notice.
VS Grants Processing Unit
cc: Subrecipient's file
Program Specialist
21PSC1
VSPS Budget Summary Report
06/03/22
F/S/L (Funding Types): F=Federal, S=State, L=Local Match Paid/Expended=posted in ledger w/Claim Schedule, Pending=Processed, but not yet in Claim Schedule Total Local Match: 0
F/S/L
F/S/L
F/S/L
Funding Source
Funding Source
Funding Source
0 Budget Amount
Budget Amount
Budget Amount
Paid/Expended
Paid/Expended
Paid/Expended
A. Personal Services - Salaries/Employee Benefits
B. Operating Expenses
C. Equipment
Balance
Balance
Balance
0 21PSC1
21PSC1
21PSC1
S
S
S
0 0
0 0
0 60,000
0 0
60,000
High Frequency Communications Equipment Program
Sacramento, City of
FH21 High Frequency Communications Equipment Program
Total Funded:
Total Project Cost:
0 60,000 60,000
0 60,000 60,000
Budget Amount Paid/Expended Balance
0 0
0 0
0 60,000
0 0
60,000
Total A. Personal Services - Salaries/Employee Benefits:
Total B. Operating Expenses:
Total C. Equipment:
Pending
Pending
Pending
Pending Balance
Pending Balance
Pending Balance
0 0
0 0
0 60,000
0 0
0 0
0 60,000
0 0
0 60,000
0 60,000
Pending Pending Balance
Performance Period: 04/01/22 - 10/31/23
blank filler
blank filler
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Subaward #: FH21 B1 7901
Latest Request: , Not Final 201
Notification of Grant Subaward Application Approval
High Frequency Communications Equipment Program
Grant Subaward #: FH21 01 7901
Dear Daniel Bowers:
Daniel Bowers, Director of Office of Emergency Management Sacramento, City of
7397 San Joaquin Street
Sacramento, CA 95820-2174
Subject:
June 7, 2022
3650 SCHRIEVER AVENUE l MATHER, CALIFORNIA 95655
www.CalOES.ca.gov
GAVIN NEWSOM
GOVERNOR
MARK S. GHILARDUCCI
DIRECTOR
Congratulations! The California Governor's Office of Emergency Services (Cal OES) has approved your Grant Subaward application in the amount of $60,000, subject to Budget approval. A copy of your approved Grant Subaward is enclosed for your records.
Cal OES will make every effort to process payment requests within 45 days of receipt of your Report of Expenditures & Request for Funds (Cal OES Form 2-201).
This Grant Subaward is subject to the Cal OES Subrecipient Handbook. You are encouraged to read and familiarize yourself with the Cal OES Subrecipient Handbook, which can be viewed on the Cal OES website at www.caloes.ca.gov.
Any funds received in excess of current needs, approved amounts, or those funds owed as a result of a close-out or audit, must be refunded to Cal OES within 30 days upon receipt of an invoice.
Please contact your Program Specialist, Nicolas Martin, at (916) 539-3501 with questions about this notice.
VS Grants Processing Unit
cc: Subrecipient's file
Program Specialist
21PSC1
21PSC1
VSPS Budget Summary Report
06/07/22
F/S/L (Funding Types): F=Federal, S=State, L=Local Match Paid/Expended=posted in ledger w/Claim Schedule, Pending=Processed, but not yet in Claim Schedule Total Local Match: 0
F/S/L
F/S/L
F/S/L
Funding Source
Funding Source
Funding Source
0 Budget Amount
Budget Amount
Budget Amount
Paid/Expended
Paid/Expended
Paid/Expended
A. Personal Services - Salaries/Employee Benefits
B. Operating Expenses
C. Equipment
Balance
Balance
Balance
0 21PSC1
21PSC1
21PSC1
S
S
S
0 0
0 0
0 60,000
0 0
60,000
High Frequency Communications Equipment Program
Sacramento, City of
FH21 High Frequency Communications Equipment Program
Total Funded:
Total Project Cost:
0 60,000 60,000
0 60,000 60,000
Budget Amount Paid/Expended Balance
0 0
0 0
0 60,000
0 0
60,000
Total A. Personal Services - Salaries/Employee Benefits:
Total B. Operating Expenses:
Total C. Equipment:
Pending
Pending
Pending
Pending Balance
Pending Balance
Pending Balance
0 0
0 0
0 60,000
0 0
0 0
0 60,000
0 0
0 60,000
0 60,000
Pending Pending Balance
Performance Period: 04/01/22 - 10/31/23
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Subaward #: FH21 01 7901
Latest Request: , Not Final 201
Notification of Grant Subaward Application Approval
High Frequency Communications Equipment Program
Grant Subaward #: FH21 A1 7901
Dear Deputy Chief Norman Leong:
Norman Leong, Deputy Police Chief
Sacramento, City of
5770 Freeport Boulevard, #100
Sacramento, CA 95822-3516
Subject:
June 3, 2022
3650 SCHRIEVER AVENUE l MATHER, CALIFORNIA 95655
www.CalOES.ca.gov
GAVIN NEWSOM
GOVERNOR
MARK S. GHILARDUCCI
DIRECTOR
Congratulations! The California Governor's Office of Emergency Services (Cal OES) has approved your Grant Subaward application in the amount of $60,000, subject to Budget approval. A copy of your approved Grant Subaward is enclosed for your records.
Cal OES will make every effort to process payment requests within 45 days of receipt of your Report of Expenditures & Request for Funds (Cal OES Form 2-201).
This Grant Subaward is subject to the Cal OES Subrecipient Handbook. You are encouraged to read and familiarize yourself with the Cal OES Subrecipient Handbook, which can be viewed on the Cal OES website at www.caloes.ca.gov.
Any funds received in excess of current needs, approved amounts, or those funds owed as a result of a close-out or audit, must be refunded to Cal OES within 30 days upon receipt of an invoice.
Please contact your Program Specialist, Nicolas Martin, at (916) 539-3501 with questions about this notice.
VS Grants Processing Unit
cc: Subrecipient's file
Program Specialist
Grant Subaward Budget Pages
Multiple Fund Sources
A. Personnel Costs - Line-item
description and calculation PSC1
Fund
Source
2 Fund
Source
3 Fund
Source
4 Fund
Source
5 Total
Amount
Allocated
Personnel Costs Fund Source Totals
PERSONNEL COSTS CATEGORY TOTAL ** ***
Grant Subaward #: FH21 A1 7901Subrecipient: City of Sacramento Grant Subaward Budget Pages Multiple Fund Sources - Cal OES 2-106a (Revised 10/2020) Grant Subaward Budget Pages
Multiple Fund Sources
B. Operating Costs - Line-item
description and calculation PSC1
Fund
Source
2 Fund
Source
3 Fund
Source
4 Fund
Source
5 Total
Amount
Allocated
Operating Costs Fund Source Totals
OPERATING COSTS CATEGORY TOTAL *****
Grant Subaward #: FH21 A1 7901Subrecipient: City of Sacramento Grant Subaward Budget Pages Multiple Fund Sources - Cal OES 2-106a (Revised 10/2020) Grant Subaward Budget Pages
Multiple Fund Sources
C. Equipment Costs - Line-item
description and calculation PSC1
Fund
Source
2 Fund
Source
3 Fund
Source
4 Fund
Source
5 Total
Amount
Allocated
Codan Envoy X2 FLYK-125 Kit $60,000 $60,000
Equipment Costs Fund Source Totals $60,000 $60,000
$60,000
Grant Subaward Totals - Totals
must match the Grant Subaward
Face Sheet
PSC1
Fund
Source
2 Fund
Source
3 Fund
Source
4 Fund
Source
5 Total
Project
Cost
Fund Source Totals $60,000 $60,000
EQUIPMENT COSTS CATEGORY TOTAL
Subrecipient: City of Sacramento Grant Subaward #: FH21 A1 7901 Grant Subaward Budget Pages Multiple Fund Sources - Cal OES 2-106a (Revised 10/2020) 21 VSPS Budget Summary Report
06/03/22
F/S/L (Funding Types): F=Federal, S=State, L=Local Match Paid/Expended=posted in ledger w/Claim Schedule, Pending=Processed, but not yet in Claim Schedule Total Local Match: 0
F/S/L
F/S/L
F/S/L
Funding Source
Funding Source
Funding Source
0 Budget Amount
Budget Amount
Budget Amount
Paid/Expended
Paid/Expended
Paid/Expended
A. Personal Services - Salaries/Employee Benefits
B. Operating Expenses
C. Equipment
Balance
Balance
Balance
0 21PSC1
21PSC1
21PSC1
S
S
S
0 0
0 0
0 60,000
0 0
60,000
High Frequency Communications Equipment Program
Sacramento, City of
FH21 High Frequency Communications Equipment Program
Total Funded:
Total Project Cost:
0 60,000 60,000
0 60,000 60,000
Budget Amount Paid/Expended Balance
0 0
0 0
0 60,000
0 0
60,000
Total A. Personal Services - Salaries/Employee Benefits:
Total B. Operating Expenses:
Total C. Equipment:
Pending
Pending
Pending
Pending Balance
Pending Balance
Pending Balance
0 0
0 0
0 60,000
0 0
0 0
0 60,000
0 0
0 60,000
0 60,000
Pending Pending Balance
Performance Period: 04/01/22 - 10/31/23
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Subaward #: FH21 A1 7901
Latest Request: , Not Final 201
RESOLUTION NO. 2022-
Adopted by the Sacramento City Council
[DATE]
Grant: 2021 High Frequency Communications Equipment Program
BACKGROUND
A. The California Office of Emergency Services (CalOES) has issued a total of $180,000 in grant awards to the City of Sacramento through $60,000 awards to the Fire Department, Police Department, and Office of Emergency Management, respectively, to purchase portable high-frequency radio equipment. The equipment enables public safety entities to maintain communications during disasters that enables long-range voice and data radio communications. CalOES requires written governing body authorization to enter into a Grant Subaward Agreement.
BASED ON THE FACTS SET FORTH IN THE BACKGROUND, THE CITY COUNCIL RESOLVES AS FOLLOWS:
Section 1. The City Manager, or the City Manager’s designee, is authorized to accept the 2021 High Frequency Communications Equipment Program grant awards from the California Office of Emergency Services.
Section 2. The City Manager, or the City Manager’s designee, is authorized to establish an operating grant project (G02000810, Fund 2702).
Section 3. The City Manager, or the City Manager’s designee, is authorized to adjust the operating expense and revenue budgets of G0200810 for receipt of the award amount of $180,000.