City of Sacramento
City Council Report
915 I Street, 1st Floor
Sacramento, CA 95814
www.cityofsacramento.org
File ID: 2022-01555 9/6/2022 Consent Item 2.
Grant/Agreement: California Task Force Seven (CA-TF7) Urban Search and Rescue (US&R) Team’s Kentucky Floods Deployment (G12705200)
File ID: 2022-01555
Location: Citywide
Recommendation: Adopt a Resolution authorizing the City Manager, or the City Manager’s designee to: 1) execute Amendments M017, M018, and M019 to Assistance Award/Amendment No.
EMW-2018-CA-USR-0008 with the Department of Homeland Security, Federal Emergency Management Agency, for CA-TF7 US&R Team Kentucky Floods Deployment; 2) accept federal funding for the Amendments in a total amount not to exceed $84,000 for the CA-TF7 US&R Team Kentucky Floods Deployment; 3) establish an operating grant for the CA-TF7 US&R Team Kentucky Floods Deployment grant project (G12705200); and 4) establish revenue and expenditure budgets for the CA-TF7 US&R Team Kentucky Floods Deployment (G12705200) in the operating grant fund (Fund 2702).
Contact: Allison Narramore, Administrative Officer, (916) 808-8065, [email protected], Fire Department
Presenter: None
Attachments:
1-Description/Analysis
2-Resolution
3-Assistance Award Amendments M017, M018, M019
Description/Analysis
Issue Detail: On July 28, 2022, a California Task Force Seven (CA-TF7) Blue Incident Support Team (IST) representative was activated by the Department of Homeland Security/Federal Emergency Management Agency (DHS/FEMA). On July 30, 2022, an additional CA-TF7 Blue IST representative was activated. As the sponsoring agency for CA-TF7 Urban Search and Rescue (US&R) program, the City of Sacramento (Fire Department) is responsible for providing trained personnel to staff City of Sacramento Page 1 of 2
File ID: 2022-01555 9/6/2022 Consent Item 2.
positions on federal task force teams and incident support teams, and as a result of this deployment, the City must sign the DHS/FEMA Assistance Award/Amendment contracts (EMW-2018-CA-USR- 0008, Amendments M017, M018, and M019) in the amount of $84,000 to receive reimbursement for costs associated with deployment activities.
Policy Considerations: Acceptance of the federal US&R funding is consistent with City Council action relative to state and federal grant awards.
Economic Impacts: None.
Environmental Considerations: Ongoing administrative maintenance activities, such as purchases of supplies, equipment, or materials that are not made for purposes of a public construction project, do not constitute a “project” and are exempt from the California Environmental Quality Act (CEQA) CEQA Guidelines, Section 15061(b) (3), 15378(b) (2).
Sustainability: There are no sustainability considerations applicable to the acceptance of federal funding reimbursing DHS/FEMA directed activities.
Commission/Committee Action: Not applicable.
Rationale for Recommendation: DHS/FEMA Assistance Award/Amendment contract (EMW2018- CA-USR-0008, Amendments M017, M018, and M019) in the amount of $84,000 must be signed and submitted to DHS/FEMA to receive reimbursement for costs associated with the Kentucky Floods.
Financial Considerations: As the sponsoring agency, the City of Sacramento incurs costs related to the activation of the CA-TF7 US&R Team; and DHS/FEMA reimburses expenses directly related to these deployment activities. This amendment allows DHS/FEMA to obligate $84,000 of federal funds (Fund 2702) to cover labor and equipment expenses incurred by the City for activities associated with the Kentucky Floods. Staff recommends the CA-TF7 US&R Team Kentucky Floods operating grant project (G12705200) be established with revenue and expenditure budgets in the amount $84,000.
Local Business Enterprise (LBE): Not applicable.
City of Sacramento Page 2 of 2
Resolution September 6, 2022 Page 1 of 2
RESOLUTION NO.
Adopted by the Sacramento City Council
September 6, 2022
GRANT/AGREEMENT: CALIFORNIA TASK FORCE SEVEN (CA-TF7) URBAN SEARCH AND RESCUE (US&R) TEAM’S KENTUCKY FLOODS DEPLOYMENT (G12705200)
BACKGROUND
A. The City of Sacramento Fire Department has been the sponsoring agency for the CA-TF7 US&R Team since the inception of the Federal Urban Search & Rescue program in the early 1990’s. CA-TF7 has responded for emergency assistance to the terrorist attack of the World Trade Center in New York, to the Gulf Coast in the aftermath of Hurricane Katrina, to the Oso Washington mudslides, and various other events.
B. CA-TF7 can be deployed as an entire team, or individual Incident Support Team (IST) members, to provide overhead support to man-made and natural disasters as well as national special security events.
C. On July 28, 2022, a CA-TF7 Blue IST representative was activated by the Department of Homeland Security/Federal Emergency Management Agency (DHS/FEMA) for deployment to Kentucky Floods. On July 30, 2022, an additional CA-TF7 Blue IST representative was activated.
D. To receive reimbursement for costs associated with the deployment activities for the Kentucky Floods deployment, the City must pass a resolution granting signature authority for the City Manager, or the City Manager’s designee, to sign Amendments M017, M018, and M019 respectively, regarding DHS/FEMA Assistance Award/Amendment No. EMW-2018-CA-USR-0008.
BASED ON THE FACTS SET FORTH IN THE BACKGROUND, THE CITY COUNCIL RESOLVES AS FOLLOWS:
Section 1. The City Manager or the City Manager’s designee, including the Fire Chief, is authorized to execute Amendments M017, M018, and M019 to DHS/FEMA Assistance Award/Amendment No. EMW-
2018-CA-USR-0008.
Section 2. The City Manager or the City Manager’s designee, including the Interim Fire Chief, is authorized to accept the federal funding for CA-TF7 US&R Team in the amount of $84,000 for Amendments M017, M018, and M019.
Section 3. An operating grant shall be established for the CA-TF7 US&R Team Kentucky Floods (G12705200).
Resolution September 6, 2022 Page 2 of 2
Section 4. A revenue and expenditure budget in the amount of $84,000 shall be established for the CA-TF7 US&R Team Kentucky Floods
Deployment (G12705200) in the operating grant fund (Fund 2702).
DEPARTMENT OF HOMELAND SECURITY
FEDERAL EMERGENCY MANAGEMENT AGENCY
ASSISTANCE AWARD/AMENDMENT
FEMA Form 40-21
3. INSTRUMENT NUMBER 6. CONTROL NUMBER4. AMENDMENT NUMBER
9. RECIPIENT PROJECT MANAGER 10. FEMA PROJECT OFFICER
5. EFFECTIVE DATE
Recipient is required to sign and return one (1) copy of this document to the issuing/administration office in Block 8.
17. RECIPIENT REQUIREMENT
18. RECIPIENT (Typed name and title) 19. ASSISTANCE OFFICER (Typed name and title)
20. SIGNATURE OF RECIPIENT 20a. DATE 21. SIGNATURE OF ASSISTANCE OFFICER 21a. DATE Recipient is not required to sign this document.
16. DESCRIPTION OF PROJECT
14. ASSISTANCE AMOUNT 15. ACCOUNTING & APPROPRIATION DATA
COST REIMBURSEMENT
11. ASSISTANCE ARRANGEMENT
COST SHARING
FIXED PRICE
OTHER
TREASURY CHECK
REIMBURSEMENT
12. PAYMENT METHOD
ADVANCE CHECK
LETTER OF CREDIT
13. PAYMENT OFFICE
FEDERAL EMERGENCY MANAGEMENT AGENCY
Office of the Chief Financial Officer
Finance Services Branch
500 C Street, S.W., Patriot Plaza
Washington, D.C. 20472
7. RECIPIENT NAME AND ADDRESS
COOPERATIVE AGREEMENT
1. ASSISTANCE INSTRUMENT
AMENDMENT
2. TYPE OF ACTION
GRANT AWARD
8. ISSUING/ADMINISTRATION OFFICE
FEDERAL EMERGENCY MANAGEMENT AGENCY
Grants Management Division
500 C Street, S.W.
Washington, D.C. 20472
Specialist:
EMW-2018-CA-USR-0008
Scott Williams, 916-808-1604
The purpose of this Amendment, M017 is to provide funding for support of the Kentucky Floods.
The total amount obligated under this agreement is hereby increased by $42,000.00 from $1,485,200.00 to $1,527,200.00.
All terms and conditions remain unchanged and in full force and effect.
Assistance Listing, formerly (formerly, Catalog of Federal Domestic Assistance - CFDA) No. 97.025 applies.
End of Amendment M017.
*For each Activation, the grantee is reminded that all project related materials, both programmatic and financial, must be retained at least three years from the date the final expenditure report (not the date of this Amendment Notice) is submitted for each disaster.
Nica Mathes, Section Chief - Mitigation Branch
Aug 9, 2022
PREVIOUS AMOUNT
AMOUNT THIS ACTION
TOTAL AMOUNT $1,527,200.00
M017 See block 21a AN00572N2022T
City of Sacramento (CA-TF7)
5770 Freeport Blvd.
Suite #200
Sacramento, CA 95822
Kandace Kimber, 202.506.0924
Elwood Ey, 202.646.4013
2022-06-4663DR-9044-XXXX-4104-D $1,485,200.00 $42,000.00
DEPARTMENT OF HOMELAND SECURITY
FEDERAL EMERGENCY MANAGEMENT AGENCY
ASSISTANCE AWARD/AMENDMENT
FEMA Form 40-21
3. INSTRUMENT NUMBER 6. CONTROL NUMBER4. AMENDMENT NUMBER
9. RECIPIENT PROJECT MANAGER 10. FEMA PROJECT OFFICER
5. EFFECTIVE DATE
Recipient is required to sign and return one (1) copy of this document to the issuing/administration office in Block 8.
17. RECIPIENT REQUIREMENT
18. RECIPIENT (Typed name and title) 19. ASSISTANCE OFFICER (Typed name and title)
20. SIGNATURE OF RECIPIENT 20a. DATE 21. SIGNATURE OF ASSISTANCE OFFICER 21a. DATE Recipient is not required to sign this document.
16. DESCRIPTION OF PROJECT
14. ASSISTANCE AMOUNT 15. ACCOUNTING & APPROPRIATION DATA
COST REIMBURSEMENT
11. ASSISTANCE ARRANGEMENT
COST SHARING
FIXED PRICE
OTHER
TREASURY CHECK
REIMBURSEMENT
12. PAYMENT METHOD
ADVANCE CHECK
LETTER OF CREDIT
13. PAYMENT OFFICE
FEDERAL EMERGENCY MANAGEMENT AGENCY
Office of the Chief Financial Officer
Finance Services Branch
500 C Street, S.W., Patriot Plaza
Washington, D.C. 20472
7. RECIPIENT NAME AND ADDRESS
COOPERATIVE AGREEMENT
1. ASSISTANCE INSTRUMENT
AMENDMENT
2. TYPE OF ACTION
GRANT AWARD
8. ISSUING/ADMINISTRATION OFFICE
FEDERAL EMERGENCY MANAGEMENT AGENCY
Grants Management Division
500 C Street, S.W.
Washington, D.C. 20472
Specialist:
EMW-2018-CA-USR-0008
Scott Williams, 916-808-1604
The purpose of this Amendment, M018 is to obligate funding used for support of the Kentucky Floods.
The total amount obligated under this agreement is hereby increased by $21,000 from $$1,527,200.00 to $1,548,200.00.
All terms and conditions remain unchanged and in full force and effect.
Assistance Listing, formerly (formerly, Catalog of Federal Domestic Assistance - CFDA) No. 97.025 applies.
End of Amendment M018.
*For each Activation, the grantee is reminded that all project related materials, both programmatic and financial, must be retained at least three years from the date the final expenditure report (not the date of this Amendment Notice) is submitted for each disaster.
Nica Mathes, Section Chief - Mitigation Branch
Aug 9, 2022
PREVIOUS AMOUNT
AMOUNT THIS ACTION
TOTAL AMOUNT $1,548,200.00
M018 See block 21a AN00573N2022T
City of Sacramento (CA-TF7)
5770 Freeport Blvd.
Suite #200
Sacramento, CA 95822
Kandace Kimber, 202.506.0924
Elwood Ey, 202.646.4013
2022-06-4663DR-9044-XXXX-4104-D $1,527,200.00 $21,000
DEPARTMENT OF HOMELAND SECURITY
FEDERAL EMERGENCY MANAGEMENT AGENCY
ASSISTANCE AWARD/AMENDMENT
FEMA Form 40-21
3. INSTRUMENT NUMBER 6. CONTROL NUMBER4. AMENDMENT NUMBER
9. RECIPIENT PROJECT MANAGER 10. FEMA PROJECT OFFICER
5. EFFECTIVE DATE
Recipient is required to sign and return one (1) copy of this document to the issuing/administration office in Block 8.
17. RECIPIENT REQUIREMENT
18. RECIPIENT (Typed name and title) 19. ASSISTANCE OFFICER (Typed name and title)
20. SIGNATURE OF RECIPIENT 20a. DATE 21. SIGNATURE OF ASSISTANCE OFFICER 21a. DATE Recipient is not required to sign this document.
16. DESCRIPTION OF PROJECT
14. ASSISTANCE AMOUNT 15. ACCOUNTING & APPROPRIATION DATA
COST REIMBURSEMENT
11. ASSISTANCE ARRANGEMENT
COST SHARING
FIXED PRICE
OTHER
TREASURY CHECK
REIMBURSEMENT
12. PAYMENT METHOD
ADVANCE CHECK
LETTER OF CREDIT
13. PAYMENT OFFICE
FEDERAL EMERGENCY MANAGEMENT AGENCY
Office of the Chief Financial Officer
Finance Services Branch
500 C Street, S.W., Patriot Plaza
Washington, D.C. 20472
7. RECIPIENT NAME AND ADDRESS
COOPERATIVE AGREEMENT
1. ASSISTANCE INSTRUMENT
AMENDMENT
2. TYPE OF ACTION
GRANT AWARD
8. ISSUING/ADMINISTRATION OFFICE
FEDERAL EMERGENCY MANAGEMENT AGENCY
Grants Management Division
500 C Street, S.W.
Washington, D.C. 20472
Specialist:
EMW-2018-CA-USR-0008
Scott Williams, 916-808-1604
The purpose of this Amendment, M019 is to obligate funding used for support of the Kentucky Floods.
The total amount obligated under this agreement is hereby increased by $21,000.00 from $1,548,200.00 to $1,569,200.00
All terms and conditions remain unchanged and in full force and effect.
Assistance Listing, formerly (formerly, Catalog of Federal Domestic Assistance - CFDA) No. 97.025 applies.
End of Amendment M019.
*For each Activation, the grantee is reminded that all project related materials, both programmatic and financial, must be retained at least three years from the date the final expenditure report (not the date of this Amendment Notice) is submitted for each disaster.
Nica Mathes, Section Chief - Mitigation Branch
Aug 18, 2022
PREVIOUS AMOUNT
AMOUNT THIS ACTION
TOTAL AMOUNT $1,569,200.00
M019 See block 21a AN00578N2022T
City of Sacramento (CA-TF7)
5770 Freeport Blvd.
Suite #200
Sacramento, CA 95822
Kandace Kimber, 202.506.0924
Elwood Ey, 202.646.4013
2022-06-4663DR-9044-XXXX-4104-D $1,548,200.00 $21,000.00