Staff Report - Approve Modification to Freeway Agreement and Maintenance Agreement with the State of California Department of Transportation (Caltrans): South Sacramento Parkway Trail West Project (K15155000) — Sacramento City Council, September 20, 2022

City of Sacramento
City Council Report
915 I Street, 1st Floor
Sacramento, CA 95814
www.cityofsacramento.org
File ID: 2022-01582 9/20/2022 Consent Item 12.

Approve Modification to Freeway Agreement and Maintenance Agreement with the State of California Department of Transportation (Caltrans): South Sacramento Parkway Trail West Project (K15155000)
File ID: 2022-01582
Location: State Highway Route 5 between 0.6 mile south of Cosumnes River Blvd (South City limit near Freeport) to 0.3 mile south of Meadowview Road, District 8 Recommendation: 1) Adopt a Resolution: a) approving the proposed revisions to the Freeway Agreement with the State of California dated February 19, 2009, by adding the South Sacramento Parkway Trail West project as depicted within Exhibit “A” (Attachment 3); b) authorizing the City Manager or City Manager’s designee to execute a modification to the Freeway Agreement with the State of California which incorporates the revision depicted herein as Exhibit “A” (Attachment 3) and 2) adopt a Resolution: a) approving the Maintenance Agreement for the South Sacramento Parkway Trail West with the State of California, as described and depicted herein as Attachment 5; and b) authorizing the City Manager or the City Manager’s designee to execute the Maintenance Agreement for the South Sacramento Parkway Trail West with the State of California.

Contact: Amber Castle-Keane, Project Manager, (916) 808-8141, acastle- [email protected]; Judy Matsui-Drury, Supervising Engineer, (916) 808-7610, jmatsui- [email protected]; Ofelia Avalos, Engineering Services Division Manager, (916) 808-5054, [email protected]; Department of Public Works Presenter: None
Attachments:
1-Description/Analysis
2-Resolution: Modifying the 2009 Freeway Agreement with the State of California 3-Exhibit “A”: Modification of Freeway Agreement for Route 5 4-Resolution: Freeway Maintenance Agreement for South Sacramento Parkway Trail West 5-Freeway Maintenance Agreement for the South Sacramento Parkway Trail West with Exhibit A-Location Map and Plan View and Exhibit B-Statement of Self Insurance Description/Analysis
Issue Detail: The South Sacramento Parkway Trail West Project (K15155000) will construct a new Class I bike trail facility adjacent to Interstate 5 south of Pocket Road/Meadowview Road and Freeport Boulevard. The new trail will connect the Freeport Shores Bike Trail to the North Delta City of Sacramento Page 1 of 3
File ID: 2022-01582 9/20/2022 Consent Item 12.

Shores Bike Trail.

The project will eliminate a significant barrier created by Interstate 5. The closest crossing of Interstate 5 for bicycles and pedestrians is at the Pocket Road/Meadowview Road interchange, approximately one-half mile north of the project site. The new trail will provide a key link in the planned South Sacramento Parkway, which was envisioned as a bicycle/pedestrian corridor connecting the Sacramento River Trail to the southeast corner of the City and the City of Elk Grove.

Executing a Freeway Maintenance Agreement and a Freeway Agreement with Caltrans are required to move forward with construction of the Class I bike trail facility within the State right-of-way.

Policy Considerations: The proposed project is consistent with the City’s General Plan goals and policies as follows:
· M 1.2.1 - Multimodal Choices: to develop “multimodal transportation system that improves the attractiveness of walking and bicycling”
· M 1.3 - Barrier Removal: to “improve accessibility and system connectivity by removing physical and operational barriers to safe travel,” specifically · M 1.3.2 - Eliminate Gaps: which states “the City shall eliminate ‘gaps’ in roadways, bikeways, and pedestrian networks.”
Economic Impacts: None
Environmental Considerations:

California Environmental Quality Act (CEQA): The Project is exempt from CEQA pursuant to CEQA Guidelines Sections 15303. The City filed a Notice of Exemption on May 18, 2015.

The Project is covered by CEQA Guidelines Class 3 and Section 15303 because the Project consists of the construction of a new segment of trail. There are no unusual circumstances that might lead to a significant effect on the environment.

National Environmental Policy Act (NEPA): The California Department of Transportation (Caltrans) is the lead agency for NEPA, as assigned by the Federal Highway Administration for these federal grant funds. Caltrans senior environmental planning staff reviewed the project and determined a finding of categorical exclusion under 23 CFR 771 activity (c) (3).

Sustainability: The project is consistent with sustainability goals of promoting walking and cycling by developing a universally accessible, safe, convenient, integrated, and well- connected pedestrian and cycling system. Transportation is also responsible for 57% of Sacramento’s local greenhouse gas emissions, the single largest sector. Providing safe and bikeable transportation alternatives helps to reduce single-occupant vehicle use and contribute City of Sacramento Page 2 of 3
File ID: 2022-01582 9/20/2022 Consent Item 12.
towards Sacramento’s climate change goals.

Commission/Committee Action: The South Sacramento Parkway Trail West project is scheduled be presented to the Active Transportation Commission and Disabilities Advisory Commission in Fall 2022.

Rationale for Recommendation: The South Sacramento Parkway Trail West project is a new Class I bike trail within State access control right-of-way. Allowing construction of the new Class I bike trail segment in State right-of-way requires modification of the Freeway Agreement with Caltrans, superseding the existing 2009 Freeway Agreement. In addition, execution of a Freeway Maintenance Agreement is required as a condition of State approval of the Project. It is necessary for the City of Sacramento and Caltrans to enter into a Freeway Maintenance Agreement to address the responsibilities of the City and Caltrans relating to maintenance issues regarding chain link fencing, bicycle paths, weed control, and legal relations and responsibilities. The City Council approval is needed to execute the freeway agreements with the State of California.

Financial Considerations: The estimated cost to complete design phase for the South Sacramento Parkway Trail West project (K1515000) is about $460,000. There is sufficient funding to cover this project to complete the design phase and the costs of processing the recommended action in this report. Staff will return to City Council for the necessary budgetary adjustments to award construction.

Local Business Enterprise (LBE): Not applicable.

City of Sacramento Page 3 of 3
RESOLUTION NO. 2022-XXXX

Adopted by the Sacramento City Council

Modifying the 2009 Freeway Agreement with the State of California to add the Proposed South Sacramento Parkway Trail West on Route 5 within the State Right of Way

BACKGROUND
A. The State of California Department of Transportation ("Caltrans") and the City of Sacramento ("City") entered into a Freeway Agreement dated February 19, 2009, relating to that portion of State Highway Route 5 in the City of Sacramento between

0.6 mile south of Cosumne s River B oulevard (South City limit near Freeport Boulevard) to 0.3 mile south of Meadowview Road.

B. The City of Sacramento proposes to construct the South Sacramento Parkway Trail West Project ("Project") crossing State Highway Route 5 at Postmile 15.6 beneath the Route 5/160 Separation and Overhead as shown on Attachment 3 (Exhibit A) herein.

C. The Project includes construction of a new Class I Multi-Use facility under State Highway Route 5 and an opening in access control to the west of State Highway Route 5.

D. The proposed Project will not impact the current nor planned future operations of State Highway Route 5.

E. The City and Caltrans desire to revise the Freeway Agreement to include the proposed Project.

BASED ON THE FACTS SET FORTH IN THE BACKGROUND, THE CITY COUNCIL RESOLVES AS FOLLOWS:

Section 1. Revisions to the Freeway Agreement with the State of California , dated February 19, 2009, by adding the South Sacramento Parkway Trail West project, as described herein and depicted in Exhibit “A” (Attachment 3), are approved.

Section 2. The City Manager or the City Manager’s designee is authorized to execute a modification to the Freeway Agreement , which incorporates the revision depicted herein as Exhibit “A” (Attachment 3).

Adopted by the City of Sacramento City Council on September 20, 2022, by the following vote:

Ayes:

Noes:

Abstain:

Absent:

Attest:

The presence of an electronic signature certifies that the foregoing is a true and correct copy as approved by the Sacramento City Council.

COUNTY OFSACRAMENTO

YOLO COUNTY
CITY OFSACRAMENTOCOSUMNESRIVERBlvd
RIVER BEND RdROUTE 5SOUTHSACRAMENTOPARKWAYTRAIL WEST
ROUTE 160LIMIT OF AGREEMENTROUTE 5 PM 15.6
ROUTE 5/160SEPARATIONAND OVERHEADBr No. 24-0296
STATE OF CALIFORNIADEPARTMENT OF TRANSPORTATION03-SAC-05 PM 15.6FREEWAYIN THE CITY OF SACRAMENTOON ROUTE 5 FROM 0.6 MILE SOUTHOF COSUMNES RIVER BLVD TO 0.3 MILESOUTH OF MEADOWVIEW ROAD

EXHIBIT A
03-SAC-05 PM 15.6
LEGEND

Version Dated 10/16/19

RESOLUTION NO. 2022-XXXX

Adopted by the Sacramento City Council

Approve Freeway Maintenance Agreement with the State of California Department of Transportation (Caltrans) for the South Sacramento Parkway Trail West (K15155000)

BACKGROUND
A. The City of Sacramento desires to construct a Class I bike trail connecting Freeport Shores Bike Trail to the North Delta Shores Bike Trail. T he South Sacramento Trail West Project will provide improvements to cross the barrier created by Interstate 5.

B. The City of Sacramento and State of California are parties to a Freeway Agreement which defines the boundaries of State Highway Route 5 within the City of Sacramento’s limits.

C. As a condition of State approval of the Project, it is necessary for the City of Sacramento and State of California to enter into a Freeway Maintenance Agreement for Route 5.

D. The Freeway Maintenance Agreement with Caltrans outlines the responsibilities of the City and State of California relating to maintenance issues regarding chain link fencing, bicycle paths, weed control, and legal relations and responsibilities.