City of Sacramento
City Council - 5PM Report
915 I Street Sacramento, CA 95814
www.cityofsacramento.org
File ID: 2022-01722 10/11/2022 Consent Item 11.
Agreement: Evidence Impound Towing and Storage Services [Published for 10-Day Review 09/29/2022]
File ID: 2022-01722
Location: Citywide
Recommendation: Pass a Motion authorizing the City Manager, or the City Manager’s designee, to execute a five-year agreement with Central Valley Towing through September 30, 2027 for evidence impound towing and storage services in an amount not to exceed $1,000,000, provided that sufficient funding is available.
Contact: Bryce Heinlein, Police Captain, Metro Division, (916) 808-4504, [email protected], Police Department
Presenter: None
Attachments:
1-Description/Analysis
2-Agreement
Description/Analysis
Issue Detail: The Sacramento Police Department (SPD) has an operational requirement to tow and ensure the secure and safe storage of all crime scene vehicles. These vehicles have been identified by law enforcement as potential involvement of serious felony crimes and/or possibly contain evidence that may be critical to the successful prosecution in a criminal case. When a vehicle is taken into police custody, the vehicle must be kept in the same condition until it is released back to the owner. To manage this requirement, the vehicle storage facility must be enclosed, secure, and large enough to accommodate multiple vehicles simultaneously. This secured environment protects any potential evidentiary value the vehicle poses by allowing access only to authorized personnel, such as crime scene investigators and detectives. It also serves as a storage area for vehicles requested to be held by the District Attorney’s Office awaiting the adjudication process. Additionally, City of Sacramento Page 1 of 4
File ID: 2022-01722 10/11/2022 Consent Item 11.
the storage facility must also be located within the City limits to ensure that staff can quickly access the vehicles for evidence processing and coordinate vehicle releases.
Policy Considerations: The recommendations contained in this report are consistent with: 1) City Code 3.56.090 requiring City Council approval for agreements equal to or greater than $250,000; 2) City Administrative Policy 4101, which requires formal competitive bidding for all non-professional service contracts of $250,000 or more; and City Code Section 4.04.020 and Council Rules of Procedure (Chapter 7, Section E.2.d) which mandate that unless waived by a 2/3 vote of the City Council, all labor agreements and all agreements greater than $1,000,000 shall be made available to the public at least ten (10) days prior to council action. This item was published for 10-day review on September 29, 2022, in compliance with the City Code.
Economic Impacts: None.
Environmental Considerations: As defined in the CEQA Guidelines, this proposal does not constitute a “project” and is therefore exempt, per Sections 15061(b)(c) and 15673(a) of the California Public Resources Code.
Sustainability: None.
Commission/Committee Action: Not applicable.
Rationale for Recommendation: The SPD issued an invitation to bid for evidence impound towing and storage services on August 23, 2022 (B231100113101) through PlanetBids. Central Valley Towing, Inc. was the only responsive bidder.
SPD staff conducted external research with several tow companies in the region and found Central Valley Towing to have a bid that is in line with current regional contract rates. In addition, SPD staff contacted local police agencies in the area that utilize evidence impound towing through a private contractor and verified that tow rates were in line with the bid given to the Sacramento Police Department.
Financial Considerations: Since the last evidence impound towing and storage services contract was signed in 2017, the number of tows, number of storage days and rates have increased significantly. Factors affecting the increased rates include, but are not limited to, the previous bid was submitted in September 2017, gas prices, insurance costs, and inflation. Upon further review of the submitted bid, the increased tow and storage rates are lower than general consumer rates and are generally consistent within other regional law enforcement agencies. The tables below illustrate the current year contract usage and rate increases for the new contract.
Current Evidence Impound Towing & Storage Contract
Fiscal Year # Tows % Change # Storage
Days
% Change Expended % Change
2017/18* 176 8,669 $58,918
2018/19 251 11,233 $109,311
2019/20 280 11.55% 12,151 8.17% $104,916 -4.02%
2020/21 301 7.50% 12,438 2.36% $123,816 18.01%
2021/22 363 20.60% 11,536 -7.25% $157,384 27.11%
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File ID: 2022-01722 10/11/2022 Consent Item 11.
Current Evidence Impound Towing & Storage Contract
Fiscal Year # Tows % Change # Storage
Days
% Change Expended % Change
2017/18* 176 8,669 $58,918
2018/19 251 11,233 $109,311
2019/20 280 11.55% 12,151 8.17% $104,916 -4.02%
2020/21 301 7.50% 12,438 2.36% $123,816 18.01%
2021/22 363 20.60% 11,536 -7.25% $157,384 27.11%
*10/31/17 through 6/30/18.
New Contract Pricing Schedule
Rate Type Unit of Measure Current
Contract Rate
New Contract Rate
Tow Fee Hourly $44 $120
Storage Daily $8 $14
Winching Per 100 feet of cable$14 $50
Out-of-Town, Base RateHourly $40 $120
Labor Rate Hourly $60 $120
Subcontractor Mark Up 10% 10%
Additional Standby TimePer Minute $1 Included in tow fee Charge per mile after 10
miles
Per Mile $2 Included in tow fee
Additional Street Clean up $1 Included in tow fee
New Contract Estimates
Rate Type New
Contract
Rate
Estimated
Yearly
Quantity
Estimated
Yearly Cost
Estimated 5-
Year Total
Hourly Tow Fee$120 320 $38,400 $192,000
Daily Storage Fee$14 11,000 $154,000 $770,000
Total: $962,000
Because of the usage and rate increases, SPD will monitor the contract spending and usage to ensure sufficient funds are available in the Fiscal Year 2022/23 operating budget for these services.
Should SPD determine additional funding is necessary, it will make a formal request during the midyear or budget year process. Services provided after June 30, 2023 are subject to funding availability in the adopted budget of the applicable fiscal year.
Local Business Enterprise (LBE): Central Valley Towing is an LBE.
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File ID: 2022-01722 10/11/2022 Consent Item 11.
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