City of Sacramento
City Council - 2PM Report
915 I Street Sacramento, CA 95814
www.cityofsacramento.org
File ID: 2022-01839 10/25/2022 Consent Item 05.
Grant/Agreement: California Task Force Seven (CA-TF7) Urban Search and Rescue (US&R) Team’s Hurricane Fiona (G12705300)
File ID: 2022-01839
Location: Citywide
Recommendation: Adopt a Resolution authorizing the City Manager, or the City Manager’s designee to: 1) execute Amendment M020 to Assistance Award/Amendment No. EMW-2018-CA- USR-0008 with the Department of Homeland Security, Federal Emergency Management Agency, for CA-TF7 US&R Team Hurricane Fiona Deployment; 2) accept federal funding for the Amendment in a total amount not to exceed $63,000 for the CA-TF7 US&R Team Hurricane Fiona Deployment; 3) establish an operating grant for the CA-TF7 US&R Team Hurricane Fiona Deployment grant project (G12705300); and 4) establish revenue and expenditure budgets for the CA-TF7 US&R Team Hurricane Fiona Deployment (G12705300) in the operating grant fund (Fund 2702).
Contact: Allison Narramore, Administrative Officer, (916) 808-8065, [email protected], Fire Department
Presenter: None.
Attachments:
1-Description/Analysis
2-Resolution
3-Assistance Award Amendment M020
Description/Analysis
Issue Detail: On September 17, 2022, a California Task Force Seven (CA-TF7) White Incident Support Team (IST) representative was activated by the Department of Homeland Security/Federal Emergency Management Agency (DHS/FEMA). As the sponsoring agency for CA-TF7 Urban Search and Rescue (US&R) program, the City of Sacramento (Fire Department) is responsible for providing trained personnel to staff positions on federal task force teams and incident support teams, and as a result of this deployment, the City must sign the DHS/FEMA Assistance Award/Amendment contracts (EMW-2018-CA-USR-0008, Amendment M020) in the amount of $63,000 to receive reimbursement
File ID: 2022-01839 10/25/2022 Consent Item 05.
for costs associated with deployment activities.
Policy Considerations: Acceptance of the federal US&R funding is consistent with City Council action relative to state and federal grant awards and cost recovery for services provided.
Economic Impacts: None.
Environmental Considerations: Ongoing administrative maintenance activities, such as purchases of supplies, equipment, or materials that are not made for purposes of a public construction project, do not constitute a “project” and are exempt from the California Environmental Quality Act (CEQA) CEQA Guidelines, Section 15061(b) (3), 15378(b) (2).
Sustainability: There are no sustainability considerations applicable to the acceptance of federal funding reimbursing DHS/FEMA directed activities.
Commission/Committee Action: Not applicable.
Rationale for Recommendation: DHS/FEMA Assistance Award/Amendment contract (EMW2018- CA-USR-0008, Amendment M020) in the amount of $63,000 must be signed and submitted to DHS/FEMA to receive reimbursement for costs associated with the Hurricane Fiona deployment.
Financial Considerations: As the sponsoring agency, the City of Sacramento incurs costs related to the activation of the CA-TF7 US&R Team; and DHS/FEMA reimburses expenses directly related to these deployment activities. This amendment allows DHS/FEMA to obligate $63,000 of federal funds (Fund 2702) to cover labor and equipment expenses incurred by the City for activities associated with the Hurricane Fiona. Staff recommends the CA-TF7 US&R Team Hurricane Fiona operating grant project (G12705300) be established with revenue and expenditure budgets in the amount $63,000.
Local Business Enterprise (LBE): Not applicable.
Resolution October 25, 2022 Page 1 of 2
RESOLUTION NO.
Adopted by the Sacramento City Council
October 25, 2022
GRANT/AGREEMENT: CALIFORNIA TASK FORCE SEVEN (CA-TF7) URBAN SEARCH AND RESCUE (US&R) TEAM’S HURRICANE FIONA DEPLOYMENT (G12705300)
BACKGROUND
A. The City of Sacramento Fire Department has been the sponsoring agency for the CA-TF7 US&R Team sponsored by the Federal Emergency Management Agency (FEMA) since the inception of the Federal Urban Search & Rescue program in the early 1990’s. CA-TF7 has responded for emergency assistance to the terrorist attack on the World Trade Center in New York, to the Gulf Coast in the aftermath of Hurricane Katrina, to the Oso Washington mudslides, and various other events.
B. CA-TF7 can be deployed as an entire team, or individual Incident Support Team (IST) members, to provide overhead support to man-made and natural disasters as well as national special security events.
C. On September 17, 2022, CA-TF7 White IST representatives were activated by the Department of Homeland Security/Federal Emergency Management Agency (DHS/FEMA) for deployment to Hurricane Fiona.
D. To receive reimbursement for costs associated with the deployment activities for the Hurricane Fiona Deployment, the City must pass a resolution granting signature authority for the City Manager, or the City Manager’s designee, to sign Amendment M020 regarding DHS/FEMA Assistance Award/Amendment No. EMW-2018-CA-USR-0008.
BASED ON THE FACTS SET FORTH IN THE BACKGROUND, THE CITY COUNCIL RESOLVES AS FOLLOWS:
Section 1. The City Manager or the City Manager’s designee, including the Fire Chief, is authorized to execute Amendment M020 to DHS/FEMA Assistance Award/Amendment No. EMW-2018-CA-USR-0008.
Section 2. The City Manager or the City Manager’s designee, including the Fire Chief, is authorized to accept the federal funding for CA-TF7 US&R Team in the amount of $63,000 for Amendment M020.
Section 3. An operating grant shall be established for the CA-TF7 US&R Team Hurricane Fiona Deployment (G12705300).
Resolution October 25, 2022 Page 2 of 2
Section 4. A revenue and expenditure budget in the amount of $63,000 shall be established for the CA-TF7 US&R Team Hurricane Fiona
Deployment (G12705300) in the operating grant fund (Fund 2702).
DEPARTMENT OF HOMELAND SECURITY FEDERAL EMERGENCY MANAGEMENT AGENCY ASSISTANCE AWARD/AMENDMENT FEMA Form 40-21
3. INSTRUMENT NUMBER6. CONTROL NUMBER4. AMENDMENT NUMBER9. RECIPIENT PROJECT MANAGER10. FEMA PROJECT OFFICER5. EFFECTIVE DATE Recipient is required to sign and return one (1) copy of this document to the issuing/administration office in Block 8.17. RECIPIENT REQUIREMENT18. RECIPIENT (Typed name and title)19. ASSISTANCE OFFICER (Typed name and title)20. SIGNATURE OF RECIPIENT20a. DATE21. SIGNATURE OF ASSISTANCE OFFICER 21a. DATERecipient is not required to sign this document.16. DESCRIPTION OF PROJECT14. ASSISTANCE AMOUNT15. ACCOUNTING & APPROPRIATION DATACOST REIMBURSEMENT11. ASSISTANCE ARRANGEMENTCOST SHARINGFIXED PRICEOTHERTREASURY CHECK REIMBURSEMENT12. PAYMENT METHODADVANCE CHECKLETTER OF CREDIT13. PAYMENT OFFICE FEDERAL EMERGENCY MANAGEMENT AGENCY Office of the Chief Financial Officer Finance Services Branch 500 C Street, S.W., Patriot Plaza Washington, D.C. 204727. RECIPIENT NAME AND ADDRESSCOOPERATIVE AGREEMENT1. ASSISTANCE INSTRUMENTAMENDMENT2. TYPE OF ACTIONGRANTAWARD8. ISSUING/ADMINISTRATION OFFICE FEDERAL EMERGENCY MANAGEMENT AGENCY Grants Management Division 500 C Street, S.W. Washington, D.C. 20472Specialist:EMW-2018-CA-USR-0008Scott Williams, 916-808-1604 The purpose of this Amendment, M020 is to obligate funding used for support of the Hurricane Fiona. The total amount obligated under this agreement is hereby increased by $63,000.00 from $1,569,200.00 to $1,632,200.00 All terms and conditions remain unchanged and in full force and effect. Assistance Listing, formerly (formerly, Catalog of Federal Domestic Assistance - CFDA) No. 97.025 applies. End of Amendment M020. *For each Activation, the grantee is reminded that all project related materials, both programmatic and financial, must be retained at least three years from the date the final expenditure report (not the date of this Amendment Notice) is submitted for each disaster.Nica Mathes, Section Chief - Mitigation BranchSep 22, 2022 PREVIOUS AMOUNT AMOUNT THIS ACTIONTOTAL AMOUNT$1,632,200.00 M020See block 21aNN00817N2022T City of Sacramento (CA-TF7) 5770 Freeport Blvd. Suite #200 Sacramento, CA 95822 Kandace Kimber, 202.506.0924Elwood Ey, 202.646.40132022-06-3583EM-9024-XXXX-4104-D $1,569,200.00 $63,000.00