City of Sacramento
City Council - 5PM Report
915 I Street Sacramento, CA 95814
www.cityofsacramento.org
File ID: 2022-01432 11/15/2022 Consent Item 20.
Agreement with the Robla School District (RSD) for START After School Education and Safety (ASES) Program to Accept Funding for Expanded Learning Opportunity Program (ELOP) for FY2022/23 [Published for 10-Day Review 11/03/2022]
File ID: 2022-01432
Location: Districts 1 and 2
Recommendation: Adopt a Resolution: 1) authorizing the City Manager or the City Manager’s designee to execute a Memorandum of Understanding (MOU) agreement with the Robla School District (RSD) to accept Expanded Learning Opportunity Program (ELOP) funding for the incoordination with the After School Education and Safety (ASES) Program at five elementary schools in the Robla School District for an amount not-to-exceed $1,380,829 during Fiscal Year (FY) 2022/23; 2) establishing the ELOP project (I19150000); and 3) establishing revenue and expenditure budgets of $1,380,829 in the ELOP Project (I19150000) in the Externally Funded Program Fund (Fund 2703) to implement and administer the MOU agreement; and 4) authorize an increase of 20.70 Full-Time Equivalent (FTE) staff for the ELOP program expansion.
Contact: Joyce Wenger Johnson, Recreation General Supervisor, (916) 808-3849, [email protected]; Monica Blanco, Youth Division Manager, (916) 808-6308, [email protected], Department of Youth, Parks, & Community Enrichment Attachments:
1-Description/Analysis
2-Resolution
3-Memorandum of Understanding (MOU)
4-Robla School District Superintendent Letter
5-Robla School District Expanded Learning Opportunity Program (ELOP) Plan Additional Description/Analysis
Issue Detail: The Department of Youth, Parks & Community Enrichment (YPCE) has provided after school services for the Robla School District (RSD) since 2006 through the After School Education and Safety (ASES) Program at five elementary schools. The program is a collaboration between the district and the City of Sacramento. The RSD community's response to the ASES
File ID: 2022-01432 11/15/2022 Consent Item 20.
program has been extremely positive. Parents see the after-school program as an important service that is necessary to keep their children safe. The schools served are Bell Avenue Elementary (D2), Glenwood Elementary (D1), Main Avenue Elementary (D2), Robla Elementary (D2), and Taylor Street Elementary (D2).
Expanded Learning Opportunity Program (ELOP) funding will allow for the expansion of our existing ASES program. This will mean that hundreds more families will be allowed to take advantage of this service. Not only will the number of students served be increased, but new grade levels will be able to benefit from the service. Previously, Transitional Kindergarten (TK) and Kindergarten students were not included in the after-school program. The additional funding will expand the ASES program to these grade levels. ELOP funding will allow new enrichment opportunities and further coordination of the academic part of the program. The $1,380,829 of ELOP funding from RSD will be used to hire 45 part-time positions totaling 20.70 FTE , fund training, supplies, and take small administrative cost of fifteen percent. The detailed budget is included in Attachment 2. The ASES program has three components: homework assistance, physical activity, and enrichment opportunities. All program components are planned with input from Robla School District staff to ensure that they are enhancements to the learning that happens during the school day. ASES funding and ELOP funding will be braided in a way that allows for the maintenance of all ASES goals and the alignment of the goals of expanded learning.
The City’s Finance Department, YPCE, and the Chief Business Official of the RSD will work together closely to ensure all program requirements are met for both programs and no disruption to services will be experienced by students, parents, or RSD staff. The RSD Board of Trustees approved unanimously the ELOP Plan on 5/26/2022 (Attachment 5) and the City of Sacramento, Youth Division Manager received a letter (Attachment 4) from Superintendent Reyes confirming RSD will direct $1,380,829 to cover the complete costs of the START ASES after school program expansion for the FY 2022/23.
Policy Considerations: Continued delivery of expanded learning programs is consistent with the City’s Citywide Youth Development Plan of providing resources, support, and connection to effective programs and services that lead to success in education.
The Sacramento City Code Section 4.04.020 and Council Rules of Procedure (Chapter 7, Section E.2.d) mandate that unless waived by a 2/3 vote of the City Council, all labor agreements, and all agreements greater than $1 million shall be made available to the public at least ten (10) days prior to council action. This item was published for 10-day review on November 3, 2022, in compliance with the City Code.
Economic Impacts: None.
Environmental Considerations: None.
File ID: 2022-01432 11/15/2022 Consent Item 20.
Sustainability: Not applicable.
Commission/Committee Action: None.
Rationale for Recommendation: YPCE has provided after school services for RSD since 2006 through the ASES Program at five elementary schools. ELOP funding will allow for the expansion of our existing ASES program.
Financial Considerations: For FY2022/23, RSD will direct up to $1,380,829 to cover the complete costs of the START ASES after school program expansion at five elementary schools. The funding is sufficient to cover the City’s costs of operating the expansion. YPCE is requesting the following positions:
Sr. Recreation Aides (15 @ .46) 6.90 FTE
Recreation Aides (30 @ .46) 13.80 FTE
Total 20.70 FTE
Cost for the additional 20.70 FTE staff needed to operate the ELPO expansion program will be covered by the ELOP funding. Staff recommends establishing the ELOP project (I19150000) and establishing the revenue and expenditure budgets to properly account for the grant funding of up to $1,380,829 the Externally Funded Program Fund (Fund 2703).
Local Business Enterprise (LBE): Not applicable.
@BCL@2809CCF4, Rev. 09/09/2020
RESOLUTION NO. 2022-
Adopted by the Sacramento City Council
APPROVING AGREEMENT WITH THE ROBLA SCHOOL DISTRICT (RSD) FOR START
AFTER SCHOOL EDUCATION AND SAFETY (ASES) PROGRAM TO ACCEPT FUNDING
FOR EXPANDED LEARNING OPPORTUNITY PROGRAM (ELOP) FOR FISCAL YEAR (FY) 2022/23
BACKGROUND
A. The Department of Youth, Parks & Community Enrichment (YPCE) has provided after school services for the RSD since 2006 through the ASES Program at five elementary schools.
B. For FY2022/23, RSD will direct up to $1,380,829 to cover the complete costs of the START ASES program expansion at the five elementary schools. The funding is sufficient to cover the City’s costs of operating the expansion.
C. City Council approval is required for the establishment of an externally funded program and Memorandum of Understanding (MOU) agreements of over $250,000.
BASED ON THE FACTS SET FORTH IN THE BACKGROUND, THE CITY COUNCIL RESOLVES AS FOLLOWS:
Section 1. The City Manager or the City Manager’s designee is authorized to execute an agreement with RSD for the ASES Program at five elementary schools and accept ELOP funding in the not-to-exceed amount of $1,380,829 for FY2022/23.
Section 2. The City Manager or the City Manager’s designee is authorized to establish the ELOP Project (I19150000).
Section 3. The City Manager or the City Manager’s designee is authorized to establish the revenue and expenditure budgets of $1,380,829 in the ELOP Project (I19150000) in the Externally Funded Program Fund (Fund 2703). @BCL@2809CCF4, Rev. 09/09/2020
Section4. The City Manager and the City Manager’s designee is authorized to add a total of
20.70 Full-Time Equivalent (FTE), which includes 15 Sr. Recreation Aides @
0.46 FTE and 30 Recreation Aides @ 0.46 FTE for the ASES Program.
Robla School District
5248 Rose Street, Sacramento, CA 95838-1633
(916) 649-5248 ~ Fax (916) 992-0308
July 14, 2022
Monica Blanco, Youth Division Manager
City of Sacramento
Ruben Reyes, Superintendent
BOARD OF TRUSTEES
Dennis Boyd
Ken Barnes
Sharona Devine
Craig Deluz
Nuvia Cardona
RE: Rohla School District Expanded Learning Opportunity Plan Dear Ms. Blanco,
Our Board of Trustees and I wish to thank you and your team for your partnership to serve some of the neediest students in Sacramento.
In addition, we want to confirm that Rohla School District (RSD) has ongoing Expanded Learning Opportunity (ELO) funds to support the partnership with the city to continue this partnership for many years. As part of the 2022-23 Budget Act, RSD will direct $1,380,828.94 to cover the complete costs of the START ASES after school program expansion.
Again, thank you for working with us, and let me know if you need anything else.
Sr:
Ruben Rey: , Superintendent
C: Gerardo Castillo, Chief Business Official
Expanded Learning OpportunitiesProgram Plan Guide
EXPANDED LEARNING OPPORTUNITIESPROGRAM PLAN
Robla Elementary School District5248 Rose StreetSacramento, California 95838916-649-5248robla.k12.ca.us California Department of Education 1Created September 30, 2021
Expanded Learning OpportunitiesProgram Plan Guide
Name of Local Educational Agency and Expanded LearningOpportunities Program Site(s) Local Educational Agency (LEA) Name: Robla ElementarySchool District Contact Name: Ruben Reyes, Superintendent
Contact Email: [email protected]
Contact Phone: 916-649-5248 extension 507
Instructions:Please list the school sites that yourLEA selected to operate the ExpandedLearning Opportunities Program (ELO-P). Add additional rows as needed.
1. Bell Avenue Elementary School
2. Glenwood Elementary School
3. Main Avenue Elementary School
4. Robla Elementary School
5. Taylor Street Elementary School
PurposeThis template will aid LEAs in the development of a program plan as required byECSection46120(b)(2). In this program plan, LEAs will describe program activities that support the wholechild, and students’ Social and Emotional Learning (SEL) and development.
Definitions
“Expanded learning” means before school, after school, summer, or intersession learningprograms that focus on developing the academic, social, emotional, and physical needs andinterests of pupils through hands-on, engaging learning experiences. It is the intent of theLegislature that expanded learning programs are pupil-centered, results driven, includecommunity partners, and complement, but do not replicate, learning activities in the regularschool day and school year. (ECSection 8482.1[a]) “Expanded learning opportunities” has the same meaning as “expanded learning” as defined inECSection 8482.1. “Expanded learning opportunities”does not mean an extension of California Department of Education 2Created September 30, 2021 Expanded Learning OpportunitiesProgram Plan Guide
instructional time, but rather, opportunities to engage pupils in enrichment, play, nutrition, andother developmentally appropriate activities. (ECSection 46120[e][1]) Instructions
This Program Plan needs to be approved by the LEA’s Governing Board in a public meeting andposted on the LEA’s website.
The program plan template guide is considered a living document that is periodically reviewedand adjusted to reflect the needs of the community, updates in the law, and to providecontinuous improvement in the development of an effective ELO-P.
The LEA is responsible for creating, reviewing, and updating the program plan every three yearsin accordance withECSection 8482.3(g)(1). LEAs areencouraged to work collaboratively withpartners and staff to develop and review the program plan. The LEA is responsible for the planand the oversight of any community partners or subcontractors. The LEA should include anypartners in the development and review of the plan. It is recommended that the plan bereviewed annually.
The Expanded Learning Division adopted theQualityStandards for Expanded Learning inCalifornia(Quality Standards) and introduced requirementsfor Continuous Quality Improvement(CQI) to help programs engage in reflection and be intentional about program managementpractices and activities delivered to students. To create the program plan, provide a narrativedescription in response to the prompts listed under each Quality Standard below. The LEA maycustomize and include additional prompts, such as describing SEL activities, or refining theplan. In addition to the narrative response, it may be useful to include tables, charts, or othervisual representations that contribute to the understanding of the ELO-P. LEAs are encouragedto download and reference the Quality Standards in order to provide ongoing improvements tothe program. The Quality Standards can be found on the California Department of Education’s(CDE) Quality Standards and CQI web page, located athttps://www.cde.ca.gov/ls/ex/qualstandcqi.asp.
California Department of Education 3Created September 30, 2021 Expanded Learning OpportunitiesProgram Plan Guide
1—Safe and Supportive Environment
Describe how the program will provide opportunities for students to experience a safe andsupportive environment. Include if the program will be offered on the schoolsite or off campus. Ifnot on site, describe where in the community it will be and how students will be supported to getthere.
The Robla School District Local Control Accountability Plan’s goal #3 focuses on creatingand maintaining learning environments that are physically and emotionally safe andsupportive at all Robla Schools. Expanded Learning Opportunities described in this planwill outline how all activities will be aligned with all district safety efforts. ExpandedLearning Opportunity activities will take place before and after school at all Roblaelementary schools. Summer Expanded learning Opportunities will also take place ateach Robla elementary school, allowing students to stay at their home school andengage with staff members with whom they already have relationships. Students whoparticipate in the after school program will remain on their own school campus.Expectations, procedures and guidelines students are taught during the school day willbe maintained during Expanded Learning Opportunity times. All safety measures in placeon our school campuses will remain in place during ELO times. These include physicalsafety measures such as security fences, cameras and adequate adult supervision.Procedures in place during the school day will also be followed during ELO times. Theseinclude campus visitors checking in at the school office before being allowed on campusand guidelines with students which help maintain an orderly and calm environment at alltimes. 2—Active and Engaged Learning
Describe how the program will provide opportunities for students to experience active andengaged learning that either supports or supplements, but does not duplicate, the instructionalday.
California Department of Education 4Created September 30, 2021 Expanded Learning OpportunitiesProgram Plan Guide
The Expanded Learning Opportunity activities in the Robla School District will be anexpansion of our existing after school program. The program is a collaboration with theCity of Sacramento Department of Youth, Parks and Community Enrichment. The cityhires employees and trains them to provide a balanced program to students. Theprogram has three components: homework assistance, physical activity and enrichmentopportunities. All program components are planned with input from Robla School Districtstaff to ensure that they are enhancements to the learning that happens during theschool day. Enrichment opportunities are provided by community partner organizations.For example, visual art enrichment is part of the instructional week for all Robla students.Arts enrichment during the Expanded Learning Opportunity time will focus on other artsdisciplines such as music, dance and theater. Homework assistance providesone-on-one and small group instruction that supplements the teaching that happensduring the school day. ELO staff and community-based tutors will provide individualizedtutoring and small group work and concept reinforcement as they assist students withacademic tasks. An Expanded Learning Opportunity Coordinator and AcademicAlignment Coaches will coordinate with ELO staff to ensure that activities are supportiveand supplemental. 3—Skill Building
Describe how the program will provide opportunities for students to experience skill building.
Students will build skills through engagement in learning activities that are interesting,rigorous and meaningful. Current Robla School District initiatives outlined in the RoblaSchool District Local Control Accountability Plan (LCAP) focus on areas of need andareas of great importance to the Robla community. One such area is student wellness.Current initiatives focus on physical wellness, emotional wellness and good nutrition.Expanded Learning Opportunity activities will support the building of students’ skills inthese areas beyond what happens during the school day. A recent activity focused oncooking skills preparing healthy, delicious dishes. A professional chef was engaged toteach students knife skills, food handling and other skills they can use to help preparefood at home. Students also learned about making healthy choices when they aredeciding what to eat. Other skills will be the focus in a wide variety of areas includingacademics, physical motor skills, skills within the arts, problem-solving skills as well ascoding and technology.
California Department of Education 5Created September 30, 2021 Expanded Learning OpportunitiesProgram Plan Guide
4—Youth Voice and Leadership
Describe how the program will provide opportunities for students to engage in youth voice andleadership.
Robla students are given opportunities to use their voice in a variety of ways. Studentleadership groups are an important part of the programs offered at all five districtelementary schools. Student leaders engage with staff about student interests andconcerns. Students design activities to engage their classmates throughout the schoolyear. The Robla School District also surveys students each school year. Students ratethe effectiveness of programs at the school and are given a forum for expressingconcerns and needs. The results of our annual student survey are taken quite seriouslyby staff, and student input is an important part of program evaluation and planning for thefuture. Future surveys will be amended to seek student input regarding the effectivenessand value of Expanded Learning Opportunity activities.
California Department of Education 6Created September 30, 2021 Expanded Learning OpportunitiesProgram Plan Guide
5—Healthy Choices and Behaviors
Describe how the program will provide opportunities for students to engage in healthy choicesand behaviors. Describe how students will be served nutritious meals and/or snacks during theELO-P hours of programming.
The Robla School District has long-maintained a focus on student wellness. A DistrictWellness Coordinator has created a variety of programs which enhance studentwellness. These include a Wellness Committee, Wellness Field Trips, Fresh Fruit andVegetable Program, Harvest of the Month as well as important collaborations with localwellness organizations and local farmers. The Expanded Learning Opportunity programwill allow these activities to expand beyond the school day - something that has alreadybegun to take place. Students who participate in the ELO program will have theopportunity to eat three nutritious meals at school each school day. Currently, Roblaserves breakfast in the classroom to ensure that all students receive a healthy start totheir day. All students eat lunch at school - currently we are non-pricing, which allows allstudents to receive their lunch at no cost. Supper is served to students in our currentafter school program. That program will expand to serve all students who participate inour Expanded Learning Opportunity activities. 6—Diversity, Access, and Equity
Describe how the program is designed to address cultural and linguistic diversity and provideopportunities for all students to experience diversity, access, and equity. Describe how theELO-P will provide access and opportunity for students with disabilities.
The Robla School District values greatly the diversity of the community it serves. Currently,and for over ten years, the Robla School District has trained hundreds of staff members aspart of a Professional Learning program called the Robla Resilience Project (RRP) The RRPhas provided training to staff members and will provide training to Expanded LearningOpportunity staff members in cultural sensitivity, equity and anti-racism. This work makes itsway into the classroom as teachers expand their skills developing relationships with studentsfrom diverse backgrounds. We see great evidence of curriculum and instructional approacheswhich now more clearly reflect who our students are. Currently, and as part of ELO we willcontinue to create partnerships with local artists who are people of color who can shareunique perspectives and honor the cultures of our students. Such focus areas includestudents with disabilities who have full access to all programs. Programs are adapted, asneeded to meet the unique needs of any individual student. The Robla School District servesa very diverse, high-poverty community. Because this is so, equity has always been a focusof our work. This philosophy will permeate the ELO program as access to resources will beequitable across all schools and programs. Students will have equal access to all services,programs, and resources no matter where they enroll in ELO activities.
California Department of Education 7Created September 30, 2021 Expanded Learning OpportunitiesProgram Plan Guide
7—Quality Staff
Describe how the program will provide opportunities for students to engage with quality staff.
Robla School District’s vision statement speaks of a growth-minded mindset with reflectivelearning for all. This statement illustrates our belief that we are all lifelong learners.Professional Learning activities are plentiful in Robla and are a required part of the work yearfor employees at all levels. Professional Learning opportunities are based upon currenteducational requirements and employee needs. Professional Learning opportunities areavailable not only to district staff but to staff members in partner organizations as well. Recenttrainings have focused on Positive Behavior Interventions and Supports, Resilience,Social/Emotional Learning, Assessments and Effective Instructional Strategies in EnglishLanguage Arts and Mathematics. Providing ongoing training helps ensure that our highlyqualified staff members remain highly qualified no matter where they are in their career path.As new staff members come on board professional learning will be part of the hiring process.Staff members will be trained in district approaches to instruction, behavior management andequity. 8—Clear Vision, Mission, and Purpose
Describe the program’s clear vision, mission, and purpose.
The Robla School District’s vision statement is as follows: “Every student reaches theirpotential in a growth-minded environment rich in challenging practices and reflective learningfor all.” This vision will guide the Robla School District Expanded Learning Opportunityprogram. All students will succeed because the adults who work with them believe that theycan. This growth-minded way of thinking applies in all aspects of the program and isexemplified in activities that are challenging and that meet individual students where they are.The growth-mindedness applies to adults as well, as they continue to learn about theirstudents and about innovative approaches that are based in research. Reflective learning forall speaks to our approach to metacognition which has long been an identified instructionalapproach in Robla classrooms. Thinking about your thinking helps provide us with insights.The ability to articulate your thinking allows students to be more actively engaged in theirlearning as they teach each other new approaches to solving a problem or completing a task.Access is another part of the vision for our ELO program. The community served by theRobla School District has very limited resources. By expanding our learning opportunities, wecan further enrich our student’s lives. They will have access to a wide range of activities andresources, allowing them to open their minds to new experiences and new ways of thinking.
California Department of Education 8Created September 30, 2021 Expanded Learning OpportunitiesProgram Plan Guide
9—Collaborative Partnerships
Describe the program’s collaborative partnerships. Local educational agencies are encouragedto collaborate with non-LEA entities to administer and implement ELO-P programs.
The Robla School District has many long-standing partnerships that have allowed us toexpand the array of services that we are able to offer our students and their families. At thecore of our Expanded Learning Opportunity activities is the partnership with the City ofSacramento and the Department of Youth, Parks and Community Enrichment. The twoagencies hold in common a desire to engage children in the Sacramento area in positivelearning activities that build upon their strengths and talents and provide them with engagingactivities which help them gain skills that can help them succeed in life. We also work closelywith the Roberts Family Development Center, and have done so for many years. RFDCprovides Freedom School created by the Children's Defense Fund and has roots in ourcountry’s civil rights movement. We also partner with Capital Region United Way, the FoodLiteracy Center, the Sacramento Republic Football League, and the Sacramento Foodbankwho all support our students and the community in significant ways. 10—Continuous Quality Improvement
Describe the program’s Continuous Quality Improvement plan.
The Robla School District has provided ongoing training in the improvement cycle for manyyears. Our effectiveness as a district is based upon the continued examination of data, bothanecdotal and summative, to monitor the effectiveness of programs and services. Ourcommitment to continuous quality improvement will be part of our Expanded LearningOpportunity program from the start. This commitment is exemplified in our ongoing work withProfessional Learning Communities. PLC’s, where groups of educators meet regularly toexamine all types of student data, have been built into our systems. Administrators andteachers meet in various configurations to examine the effectiveness of what is happening inour classrooms and what is happening at our schools. We analyze local benchmarkassessment data, state testing data, participation rates, attendance rates, survey results,parent feedback and observational data regularly to determine when and where programrefinement must take place. A similar system of improvement is part of the design for newELO activities. Program data will include attendance numbers; parent feedback, formal andinformal; principal observations; and student academic progress. This data will be examinedand discussed amongst leaders and program staff in their constant search for improvementopportunities.
California Department of Education 9Created September 30, 2021 Expanded Learning OpportunitiesProgram Plan Guide
11—Program Management
Describe the plan for program management.
The Robla School District Expanded Learning Opportunity program will be overseen by anELO Coordinator. This newly appointed certificated staff member will help ensure that the planfor Robla’s ELO program is implemented effectively. The ELO Coordinator will supervise theprogram at all five school sites. they will communicate directly with site directors, AcademicAlignment Coaches, program staff and school principals. They will monitor the implementationclosely and report directly to the district superintendent. They will coordinate services with alldistrict departments, including transportation, nutrition services and curriculum. The ELOCoordinator will also work directly with City of Sacramento leadership to monitor all aspects ofthe program, to ensure that academic work supplements initiatives in the district, will helpguide the selection of enrichment providers to ensure that enrichment activities supplementcurrent activities and that the organizations that we collaborate with are a reflection of thediversity of our student body. The Expanded Learning Opportunity Coordinator will attend allcabinet meetings and report about progress regularly to all district leaders.
General Questions
Existing After School Education and Safety (ASES) and 21 st
Community LearningCenters (21
st
CCLC) Elementary and Middle Schoolgrantees.
ASES, 21
st
CCLC Elementary/Middle School, and theELO-P should be considered a single,comprehensive program. In coordinating all these funding streams to move towards a singleprogram, the expectation is that the most stringent requirements will be adopted for programguidance. If one or both grants are held, please describe how the ELO-P funding will be used tocreate one comprehensive and universal Expanded Learning Program.
The Robla School District has been part of an ASES grant implementation for over ten years.The program is a collaboration between the district and the City of Sacramento. Thecommunity's response to the program has been extremely positive. Parents see the afterschool program as an important service that is necessary to keep their children safe.Expanded Learning Opportunity funding will allow for the expansion of our existing program.This will mean that hundreds more families will be allowed to take advantage of this service.Not only will the number of students served be increased, but new grade levels will be able tobenefit from the service. Previously, TK and Kindergarten students were not included in theafter school program. The ELO program will be open to these grade levels. ELO funding willallow new enrichment opportunities and further coordination of the academic part of theprogram. ASES funding and ELO funding will be braided in a way that allows for themaintenance of all ASES goals and the alignment of the goals of expanded learning. Thefinance department at the City of Sacramento and the Chief Business Official of the RoblaSchool District will work together closely to ensure all program requirements are met for bothprograms and no disruption to services will be experienced by students, parents or RoblaSchool District staff.
California Department of Education 10Created September 30, 2021 Expanded Learning OpportunitiesProgram Plan Guide
Transitional Kindergarten and Kindergarten
Programs serving transitional kindergarten or kindergarten pupils shall maintain a pupil to-staffmember ratio of no more than 10 to 1. (ECSection46120[b][2][D]). Please address theproposed schedule and plan for recruiting and preparing staff to work in the program, includingsupporting them to understand how to work with younger children. How will the lowerpupil-to-staff ratio be maintained? How will the curriculum and program bedevelopmentally-informed to address this younger age group? The Robla School District has been implementing Transitional Kindergarten for approximately6 years. The state of California is expanding TK beginning with the 2022-2023 school year,and the Robla School District has been planning for this expansion for many months. Aprogram guide describes all aspects of the program based upon experience and research inthe early learning world. Curriculum materials, supplies, furniture, schedules and effectivepractices are all outlined in the document. Planning efforts have also included the intentionaldesign of Expanded Learning Opportunity program activities to meet the needs of theyoungest learners in the Robla School District. Training for staff at all levels will be providedduring a Transitional Kindergarten Institute which will take place before the start of the2022-2023 school year. This professional learning opportunity will utilize the expertise ofdistrict early learning staff and staff from theSacramento County Office of Education EarlyLearning division. TK staff and support staff, including ELO program staff will learn aboutresearch that outlines the most effective approaches with young learners. Ongoing supportwill be provided by an Early Childhood Education Professional Learning Support Teacher andfuture Professional Learning days. Group sizes in the ELO program will adhere to requiredTK staffing ratios. A specific number of enrollment spaces will be reserved for TK andKindergarten students in the ELO program at each school to ensure program access for theseyoung learners.
California Department of Education 11Created September 30, 2021 Expanded Learning OpportunitiesProgram Plan Guide
Sample Program Schedule
Please submit a sample program schedule that describes how the ELO-P or other fund sources,including the California State Preschool Program for children enrolled in transitionalkindergarten or kindergarten, will be combined with the instructional day to create a minimum ofnine hours per day of programming (instructional day plus ELO-P or other supports). Also,submit a sample schedule for a minimum nine-hour summer or intersession day.
Robla Expansion Program Schedule
Monday Tuesday Wednesday
Thursday-Early Out
Friday
Pick up & SignIn
30 Minutes
Project Activity(PBL)
30 Minutes
OutdoorRecreation
10 Minutes
Pick up & SignIn
Pick up & SignIn
Pick up & SignIn
Quiet Time
Pick up & SignIn
50-60Minutes
Lesson/Activity-SightLetter/Words
Lesson/Activity-SightLetter/Words
Lesson/Activity-SightLetter/Words
Lesson/Activity-SightLetter/Words
Lesson/Activity-SightLetter/Words
15 Minutes
Clean Up/WashUp
Clean Up/WashUp
Clean Up/WashUp
Clean Up/WashUp
Clean Up/WashUp
15 Minutes SUPPER SUPPER SUPPER SUPPER SUPPER
15 Minutes
CommunityCircle/ClassMeeting
CommunityCircle/ClassMeeting
CommunityCircle/ClassMeeting
CommunityCircle/ClassMeeting
CommunityCircle/ClassMeeting
50-60Minutes
HomeworkAssistance
HomeworkAssistance
HomeworkAssistance
HomeworkAssistance
HomeworkAssistance
EnrichmentBlock 45Minutes(3:45-4:45)
Community Partner Community Partner Community Partner Community Partner Centers
K-RA- Enrichment K-RA- Enrichment K-RA- Enrichment K-RA- EnrichmentK-RA- Recreation K-RA- Recreation K-RA- Recreation K-RA- RecreationPrim RA 1(20kids)-Enrichment Prim RA 1(20kids)-Enrichment
Prim RA 1(20kids)-Enrichment
Prim RA 1(20kids)-EnrichmentPrim RA 2(20kids)-Enrichment Prim RA 2(20kids)-Enrichment
Prim RA 2(20kids)-Enrichment
Prim RA 2(20kids)-EnrichmentPrim RA 3(20kids)-Enrichment Prim RA 3(20kids)-Enrichment
Prim RA 3(20kids)-Enrichment
Prim RA 3(20kids)-EnrichmentINT RA 1(20kids)-Recreation INT RA 1(20kids)-Recreation
INT RA 1(20kids)-Recreation
INT RA 1(20kids)-RecreationINT RA 2(20kids)-Recreation
INT RA 2(20kids)-Recreation
INT RA 2(20kids)-Recreation
INT RA 2(20kids)-RecreationINT RA 3(20kids)-Recreation
INT RA 3(20kids)-Recreation
INT RA 3(20kids)-Recreation
INT RA 3(20kids)-RecreationTK/K 1 (10kids) TK/K 1 (10kids) TK/K 1 (10kids) TK/K 1 (10kids) California Department of Education 12Created September 30, 2021 Expanded Learning OpportunitiesProgram Plan Guide
TK/K 2 (10kids) TK/K 2 (10kids) TK/K 2 (10kids) TK/K 2 (10kids) TK/K 3 (10kids) TK/K 3 (10kids) TK/K 3 (10kids) TK/K 3 (10kids) RecreationBlock 45Minutes(4:45-5:45)
Community Partner Community Partner Community Partner Community Partner Clubs
K-RA- Recreation K-RA- Recreation K-RA- Recreation K-RA- RecreationK-RA- Enrichment K-RA- Enrichment K-RA- Enrichment K-RA- EnrichmentPrim RA 1(20kids)-Recreation Prim RA 1(20kids)-Recreation
Prim RA 1(20kids)-Recreation
Prim RA 1(20kids)-RecreationPrim RA 1(20kids)-Recreation Prim RA 1(20kids)-Recreation
Prim RA 1(20kids)-Recreation
Prim RA 1(20kids)-RecreationPrim RA 1(20kids)-Recreation Prim RA 1(20kids)-Recreation
Prim RA 1(20kids)-Recreation
Prim RA 1(20kids)-RecreationINT RA 1(20kids)-Enrichment INT RA 1(20kids)-Enrichment
INT RA 1(20kids)-Enrichment
INT RA 1(20kids)-EnrichmentINT RA 2(20kids)-Enrichment
INT RA 2(20kids)-Enrichment
INT RA 2(20kids)-Enrichment
INT RA 2(20kids)-EnrichmentINT RA 3(20kids)-Enrichment
INT RA 3(20kids)-Enrichment
INT RA 3(20kids)-Enrichment
INT RA 3(20kids)-EnrichmentTK/K 1 (10kids) TK/K 1 (10kids) TK/K 1 (10kids) TK/K 1 (10kids)TK/K 2 (10kids) TK/K 2 (10kids) TK/K 2 (10kids) TK/K 2 (10kids)TK/K 3 (10kids) TK/K 3 (10kids) TK/K 3 (10kids) TK/K 3 (10kids) 15 Minutes Sign Out Sign Out Sign Out Sign Out Sign Out The Expanded Learning Opportunity Plan will be subject to review every year andrevisions made in order to better serve our students and community.
California Department of Education 13Created September 30, 2021 Expanded Learning OpportunitiesProgram Plan Guide
Below are additional legal requirements for the ELO-P. Please ensure yourProgram Planmeets all of these legal requirements:
ECSection 46120(b)(2):
[LEAs] operatingexpandedlearningopportunitiesprogramsmayoperateabeforeschool component of aprogram, anafterschool componentofaprogram,orboththe before and after school componentsof aprogram, ononeor multipleschoolsites, and shall comply with subdivisions (c), (d), and (g) of Section 8482.3,including the development of a program plan based on the following; (2) [LEAs] operating expanded learning opportunity programs pursuant to thissection may operate a before school component of a program, an after schoolcomponent of a program, or both the before and after school components of aprogram, on one or multiple schoolsites, and shall comply withsubdivisions(c),(d),and(g)ofSection8482.3,includingthedevelopmentofaprogramplanbasedon all of the following:
(A) The department’s guidance.
(B) Section 8482.6.
(C) Paragraphs (1) to (9), inclusive, and paragraph(12) of subdivision (c) of Section8483.3. (D) Section 8483.4, except that programs servingtransitional kindergarten orkindergarten pupils shall maintain a pupil-to-staff member ratio of no more than10 to 1.
ECSection 46120(b)(1)(A):
On schooldays, as described in Section 46100 and Sections 46110 to 46119,inclusive, and days on which school is taught for the purpose of meeting the175-instructional-day offering as described in Section 11960 of Title 5 of theCalifornia Code of Regulations, in-person before or after school expandedlearningopportunitiesthat, whenaddedtodailyinstructional minutes,arenolessthan nine hours of combined instructional time and expanded learningopportunities per instructional day.
ECSection 46120(b)(1)(B):
For at least 30 nonschooldays, during intersessional periods, no less than nine hoursof in-person expanded learning opportunities per day.
California Department of Education 14Created September 30, 2021 Expanded Learning OpportunitiesProgram Plan Guide
ECSection 46120(b)(3):
[LEAs] shall prioritize servicesprovidedpursuant tothissectionat schoolsitesinthe lowest income communities, as determined by prior year percentages ofpupils eligible for free andreduced-pricemeals, whilemaximizingthenumber ofschools and neighborhoods with expanded learning opportunities programsacross their attendance area.
ECSection 46120(b)(4):
[LEAs] may serve all pupils, includingelementary, middle, andsecondaryschoolpupils, in expanded learning opportunity programs provided pursuant to thissection.
ECSection 46120(b)(6):
[LEAs] are encouraged to collaborate with community-based organizations andchildcare providers, especially those participatinginstateor federallysubsidizedchildcare programs, to maximize the number of expandedlearningopportunitiesprograms offered across their attendance areas.
ECSection 46120(c):
A [LEA] shall be subject to the audit conducted pursuant to Section 41020 todetermine compliance with subdivision (b).
ECSection 8482.3(d):
[LEAs] shall agreethatsnacksmadeavailablethroughaprogramshall conformtothenutritionstandardsinArticle2.5(commencingwithSection49430)ofChapter9 of Part 27 of Division 4 of Title 2. [LEAs] shall agreethat mealsmadeavailablethroughaprogramshall conformtothe nutrition standards of the United States Department of Agriculture’s at-riskafterschool meal component of the Child and Adult Care Food Program (42United States Code [U.S.C.] Section 1766).
ECSection 8482.6:
Everypupil attendingaschool operatingaprogram. ..iseligibletoparticipateintheprogram, subject toprogramcapacity. Aprogramestablished...maychargefamily fees. Programs that charge family fees shall waivethecost of thesefeesfor pupils who are eligible for free or reduced-price meals, for a child that is ahomelessyouth, asdefinedbythefederal McKinney-VentoHomelessAssistanceAct (42U.S.C. Section11434a), or for achildwhotheprogramknowsisinfoster California Department of Education 15Created September 30, 2021 Expanded Learning OpportunitiesProgram Plan Guide
care. A programthat charges family fees shall schedule fees onaslidingscalethat considers family income and ability to pay.
ECsections 8483.4 and 46120(b)(2)(D):
The administrator of every program established pursuant to this article shallestablishminimumqualificationsforeachstaffpositionthat,ataminimum,ensurethat all staff members who directly supervise pupils meet the minimumqualifications for an instructional aide, pursuant to the policies of the schooldistrict. Selectionof theprogramsitesupervisorsshall besubject totheapprovalof the school site principal. Theadministrator shall alsoensurethat theprogrammaintainsapupil-to-staff member ratioof nomorethan20to1. All programstaffand volunteers shall besubject tothehealthscreeningandfingerprint clearancerequirementsincurrent lawanddistrictpolicyforschool personnel andvolunteersin the school district, except that programs serving transitional kindergarten orkindergartenpupilsshall maintainapupil-to-staffmemberratioofnomorethan10to 1.
ECSection 8482.3(c)(1)(A–B):
Each component of a program established pursuant to this article shall consist of thefollowing two elements:
(A)Aneducational andliteracyelement inwhichtutoringorhomeworkassistanceis provided in one or more of the following areas: language arts, mathematics,history and social science, computer training, or science. (B) Aneducational enrichment element that mayinclude, but neednot belimitedto, fine arts, career technical education, recreation, physical fitness, andprevention activities.
California Department of Education 16Created September 30, 2021