City of Sacramento
City Council - 2PM Report
915 I Street Sacramento, CA 95814
www.cityofsacramento.org
File ID: 2022-02020 12/13/2022 Consent Item 6.
Citywide Cleanup Contract Extension
File ID: 2022-02020
Location: Citywide
Recommendation: Pass a Motion: 1) authorizing the City Manager or City Manager’s designee to execute Supplemental Agreement No. 1 to City Agreement No. 2022-0749 with Forensiclean LLC in an amount not to exceed $537,038 for a total agreement amount of $1,570,016.
Contact: Nicholas Golling, Homeless Services Manager, [email protected], (916) 808- 7816, Bridgette Dean, Director, [email protected], (916) 808-0597, Department of Community Response
Attachments:
1-Description/Analysis
2-Forensiclean LLC Supplemental Agreement
Additional Description/Analysis
Issue Detail:
In July 2022, Council voted to enter into a new agreement for six months with Forensiclean LLC to partner with DCR and provide Citywide clean up services, through January 31, 2023.
To date, DCR has received over 14,000 calls for service relative to trash at homeless encampments.
Teams average over 1,000 calls per month, and 35 calls per day. Forensiclean teams respond to calls seven days a week, between the hours of 8am-5pm.
DCR has been directed to issue a Request for Proposals (RFP) in search of continued Citywide cleanup services. Due to the nature and volume of calls received, staff is recommending increasing Forensiclean’s current contract by $537,038 and extend through February 28, 2023. This will allow adequate time for staff to review proposals and negotiate agreements without a lapse in time for services.
File ID: 2022-02020 12/13/2022 Consent Item 6.
On November 15, 2022, Council voted to stop competitive bidding in favor of issuing an RFP for expanded Citywide cleanup. Staff anticipates having selected agencies in contract by March 2023, for one full year of services.
Policy Considerations:
Pursuant to Sacramento City Code section 3.56.090, any agreement for non-professional services that is for $250,000 or more requires City Council approval.
Economic Impacts: None.
Environmental Considerations: This report concerns administrative activities and government fiscal activities that do not constitute a “project” and is not subject to the provisions of California Environmental Quality Act (CEQA) (CEQA Section 15378(b)(2)).
Sustainability: Homeless encampment cleanup services support the safe collection and disposal of waste to reduce impacts on public health and natural resources.
Commission/Committee Action: Not applicable.
Rationale for Recommendation: Services provided under this agreement address the ongoing mitigation of the impacts that homelessness has had on the City.
Time is of the essence as the Agreement with Forensiclean expires January 31, 2023.
Financial Considerations: Sufficient funding is available in the Community Response MYOP (I23000100) to execute a Supplemental Agreement with Forensiclean in an amount not to exceed $537,038 (Measure U, Fund 2401).
Local Business Enterprise (LBE): All businesses that the Department of Community Response is partnering with are LBEs in the City of Sacramento.
CONTRACT ROUTING SHEETContract Cover/Routing Form: Must Accompany ALL Contracts; however, it is NOT part of the contract.General Information (Required)Original Contract # (supplements only): ________ Supplement/Addendum #: ___________________Assessors Parcel Number(s): ________________________________________________________________Contract Effective Date: _________ Contract Expiration Date (if applicable): _________$ Amount (Not to Exceed): ______________________ Adjusted $ Amount (+/-): _____________________Other Party: ______________________________________________________________________________Project Title: _____________________________________________________________________________Project #: ____________________________________ Bid/RFQ/RFP #: ___________________________City Council Approval: if YES, Council File ID#: __________Contract Processing ContactsDepartment: ______________________________Contract Coordinator: _______________________Project Manager: _________________________________Department Review and Routing(Signature) (Date)(Signature) (Date)(Signature) (Date)(Signature) (Date)Special Instruction/Comments (i.e. recording requested, other agency signatures required, etc.)_______________________________________________________________________________________------------------FOR CLERK & IT DEPARTMENTS ONLY DO NOT WRITEBELOW THIS LINE------------------ 2022-0749112/13/202202/28/2023$ 1,570,016.00 $ 537,038.00Forensiclean LLCCitywide Cleanup ServicesI230001112022-02020Bridgette DeanRichele Polezhako [email protected]
SUPPLEMENTAL CONTRACT
(Rev. 11-1-19)
Project Title and Job Number: Citywide Cleanup Services Date: 12/13/22 Purchase Order #: 67188 Supplemental Contract No.: 01 The City of Sacramento ("City") and _Forensiclean LLC_("Contractor"), as parties to that certain Non-Professional Services Agreement designated as Contract Number 2022-0749, including any and all prior supplemental contracts modifying the contract (the contract and all supplemental contracts are hereafter collectively referred to as the "Contract"), hereby supplement and modify the Contract as follows: 1. The Scope of Services specified in Exhibit A of the Contract is amended as follows: The Scope of Services shall remain the same. The contract is extended through February 28, 2023. 2. In consideration of the additional and/or revised services described in section 1, above, the maximum not-to-exceed amount that is specified in Exhibit B of the Contract for payment of Contractor's fees and expenses, is increased/decreased by $537,038, and the Contract’s maximum not-to-exceed amount is amended as follows: Agreement's original not-to-exceed amount: $1,032,978 Net change by previous supplemental contracts: $0 Not-to-exceed amount prior to this supplemental contract: $1,032,978 Increase/decrease by this supplemental contract: $537,038 New not-to exceed amount including all supplemental contracts: $1,570,016 3. Contractor agrees that the amount of increase or decrease in the not-to-exceed amount specified in section 2, above, shall constitute full compensation for the additional and/or revised services specified in section 1, above, and shall fully compensate Contractor for any and all direct and indirect costs that may be incurred by Contractor in connection with such additional and/or revised services, including costs associated with any changes and/or delays in schedules or in the delivery of other services by Contractor. 4. Contractor warrants and represents that the person or persons executing this supplemental contract on behalf of Contractor has or have been duly authorized by Contractor to sign this supplemental contract and bind Contractor to the terms hereof. 5. Except as specifically revised herein, all terms and conditions of the Contract shall remain in full force and effect, and Contractor shall perform all of the services, duties, obligations, and conditions required under the Contract, as supplemented and modified by this supplemental contract. [SIGNATURES ON FOLLOWING PAGE]
SUPPLEMENTAL CONTRACT
(Rev. 11-1-19)
Approval Recommended By: Approved As To Form By: Project Manager City Attorney Approved By: Attest: ____________________________________ City Clerk Approved By: