City of Sacramento
City Council - 2PM Report
915 I Street Sacramento, CA 95814
www.cityofsacramento.org
File ID: 2022-02100 12/13/2022 Consent Item 10.
Contract: Ambulance Billing Services [Published for 10-Day Review 12/01/2022] File ID: 2022-02100
Location: Citywide
Recommendation: Pass a Motion: 1) awarding an initial three-year contract to Wittman Enterprises, LLC expiring December 22, 2025, with the possibility of two (2) one-year extension periods, for ambulance billing services in a total amount not to exceed $8 million; and 2) authorizing the City Manager or City Manager’s designee to execute the contract and enter into the extension periods provided that sufficient funding is provided in the adopted budget for the applicable fiscal year.
Contact: Tilden Billiter, Deputy Chief, (916) 808-2203, [email protected] Presenter: None
Attachments:
1-Description/Analysis
2-Wittman Enterprises, LLC Contract
Description/Analysis
Issue Detail: The Fire Department has an ongoing requirement for ambulance billing services for the recovery of costs associated with the implementation of the City’s Advanced Life Support (ALS) program. The Fire Department’s ALS program currently responds to over 51,000 emergency medical calls per year that result in the generation of an electronic Patient Care Report (ePCR) that requires review, coding, and analysis prior to sending out a claim to an insurance company or a bill to the patient.
In October 2022, the Fire Department conducted a competitive bidding process and posted a Request for Proposal (RFP) for ambulance billing services under RFP No. P23121441001. The Fire Department recommends suspending competitive bidding in the best interest of the City because the Fire Department used the RFP process to evaluate proposals on a broader range of criteria than just price for the procurement of the non-professional service for ambulance billing. Proposals submitted were evaluated based on the following criteria: experience and qualifications, methodology and approach of work, pricing, and references.
During the evaluation, it was determined the most important factor was the experience and ability of the service provider to handle a high volume of patient accounts with a high rate of accuracy and attention to detail. As a result of the evaluation of the proposals submitted, staff recommends
File ID: 2022-02100 12/13/2022 Consent Item 10.
Wittman Enterprises, LLC as having the capability and capacity to meet the department’s needs.
Policy Considerations: This recommendation is consistent with City requirements for competitive bidding as detailed in the Sacramento City Code 3.56 including suspending competitive bidding in the best interest of the City for using the RFP Process for procurement of non-professional services.
The Sacramento City Code Section 4.04.020 and Council Rules of Procedure (Chapter 7, Section E.2.d) mandate that unless waived by a 2/3 vote of the City Council, all labor agreements and all agreements greater than $1million shall be made available to the public at least ten (10) days prior to council action. This item was published for 10-day review on December 1, 2022, in compliance with the City Code.
Economic Impacts: Not applicable.
Environmental Considerations: This report concerns administrative activities that will not have a significant effect on the environment and does not constitute a “project” as defined by the California Environmental Quality Act (CEQA) [CEQA Guidelines Section 15061 (b) (3); 15378 (b) (2)].
Sustainability: Not applicable.
Commission/Committee Action: Not applicable.
Financial Considerations: The annual cost of the contact is approximately $1.2 million. Sufficient funding is available in the FY2022/23 approved Fire Department Budget for costs anticipated to be incurred through June 30, 2023. Funding for future years of the contract after June 30, 2023 is subject to funding availability in the adopted budget of the applicable fiscal year.
Local Business Enterprise (LBE): The minimum LBE participation requirement is waived as the City has suspended competitive bidding and utilized an alternate procurement method to select a vendor(s). Wittman Enterprises, LLC is not an LBE.