City of Sacramento
City Council - 5PM Report
915 I Street Sacramento, CA 95814
www.cityofsacramento.org
File ID: 2023-00103 2/21/2023 Consent Item 9.
Citywide Cleanup Contract Extension
File ID: 2023-00103
Location: Citywide
Recommendation: Pass a Motion: 1) authorizing the City Manager or the City Manager’s designee to execute Supplemental Agreement No. 2 to City Agreement No. 2022-0749 with Forensiclean LLC in an amount not to exceed $250,000 for a total not to exceed amount of $1,820,016.
Contact: Nicholas Golling, Homeless Services Manager, [email protected], (916) 808-7816, Department of Community Response
Attachments:
1-Description/Analysis
2-Forensiclean LLC Supplemental Agreement
Additional Description/Analysis
Issue Detail: In July 2022, Council voted to enter into a new agreement for six months with Forensiclean LLC to partner with DCR and provide Citywide clean up services, through February 28, 2023.
To date, DCR and Forensiclean have received over 18,000 calls for service relative to trash at homeless encampments. Between July 2021 - January 2023, teams average 957 calls per month and 32 calls per day. Forensiclean teams respond to calls seven days a week, between the hours of 8am-5pm.
In November 2022, DCR released a Request for Proposals (RFP) in search of expanding Citywide cleanup services. Due to the nature and volume of calls received, staff is recommending an increase to Forensiclean’s current contract by $250,000 and an extension through March 31, 2023. This will allow adequate time to negotiate an expanded Citywide cleanup agreement, without a lapse in time for services.
File ID: 2023-00103 2/21/2023 Consent Item 9.
Policy Considerations: Pursuant to Sacramento City Code section 3.56.090, any agreement for non -professional services that is for $250,000 or more requires City Council approval.
Economic Impacts: None.
Environmental Considerations: This report concerns administrative activities and government fiscal activities that do not constitute a “project” and is not subject to the provisions of California Environmental Quality Act (CEQA) (CEQA Section 15378(b)(2)).
Sustainability: Homeless encampment cleanup services support the safe collection and disposal of waste to reduce impacts on public health and natural resources.
Commission/Committee Action: Not Applicable
Rationale for Recommendation: Services provided under this agreement address the ongoing mitigation of the impacts that homelessness has had on the City.
Time is of the essence as the Agreement with Forensiclean expires February 28, 2023.
Financial Considerations: Sufficient funding is available in the Community Response MYOP (I23000100) to execute a Supplemental Agreement with Forensiclean in an amount not to exceed $250,000. (Measure U, Fund 2401).
Local Business Enterprise (LBE): Forensiclean LLC is a business local to the City of Sacramento and is a registered LBE.
SUPPLEMENTAL CONTRACT
(Rev. 11-1-19)
Project Title and Job Number: Citywide Cleanup Services Date: 2/21/2023 Purchase Order #: 67188 Supplemental Contract No.: 02 The City of Sacramento ("City") and Forensiclean LLC ("Contractor"), as parties to that certain Non-Professional Services Agreement designated as Contract Number 2022-0749, including any and all prior supplemental contracts modifying the contract (the contract and all supplemental contracts are hereafter collectively referred to as the "Contract"), hereby supplement and modify the Contract as follows: The Scope of Services specified in Exhibit A of the Contract is amended as follows:The Scope of Services shall remain the same. The contract is extended through March 31, 2023.In consideration of the additional and/or revised services described in section 1, above, the maximum not-to-exceedamount that is specified in Exhibit B of the Contract for payment of Contractor's fees and expenses, isincreased by $250,000, and the Contrac-to-exceed amount is amended as follows:$1,032,978 $537,038 $1,570,016 $250,000 Agreement's original not-to-exceed amount: Net change by previous supplemental contracts: Not-to-exceed amount prior to this supplemental contract: Increase by this supplemental contract: New not-to exceed amount including all supplemental contracts: $1,820,016 3. Contractor agrees that the amount of increase or decrease in the not-to-exceed amount specified in section 2, above,shall constitute full compensation for the additional and/or revised services specified in section 1, above, and shall fullycompensate Contractor for any and all direct and indirect costs that may be incurred by Contractor in connection withsuch additional and/or revised services, including costs associated with any changes and/or delays in schedules or in thedelivery of other services by Contractor.4. Contractor warrants and represents that the person or persons executing this supplemental contract on behalf ofContractor has or have been duly authorized by Contractor to sign this supplemental contract and bind Contractor to theterms hereof.5. Except as specifically revised herein, all terms and conditions of the Contract shall remain in full force and effect, andContractor shall perform all of the services, duties, obligations, and conditions required under the Contract, assupplemented and modified by this supplemental contract.[SIGNATURES ON FOLLOWING PAGE]
SUPPLEMENTAL CONTRACT
(Rev. 11-1-19)
Approval Recommended By: Approved As To Form By: Project Manager City Attorney Approved By: Attest: ____________________________________ City Clerk Approved By: Mario Lara, Assistant City Manager For Howard Chan, City Manager