City of Sacramento
City Council - 5PM Report
915 I Street Sacramento, CA 95814
www.cityofsacramento.org
File ID: 2023-00090 3/7/2023 Consent Item 18.
Change Order No. 13: Fire Station 14 Project (F13000800) File ID: 2023-00090
Location: 1400 North B Street, District 4, Represented by Mayor Steinberg Recommendation: Adopt a Resolution: 1) authorizing the City Manager or the City Manager’s designee to execute Change Order No. 13 to Contract No. 2019-1831 with D.L. Falk Construction, Inc. in the amount of $400,000 for a new not to exceed amount of $11,298,674; 2) ratifying Change Orders No. 8 through No. 12 for this project issued under the City Manager’s authority; 3) resetting the City Manager’s authority to issue change orders for Contract No. 2019-1831; and 4) authorizing the City Manager or the City Manager’s designee to transfer $400,000 from the General Fund (Fund 1001) Administrative Contingency (80001055) to the Fire Station Replacement Program (F13000800).
Contact: Ezra Roati, Senior Architect, (916) 808-5877, [email protected]; James Christensen, Facilities Manager, (916) 808-5863, [email protected], Department of Public Works
Presenter: None
Attachments:
1-Description/Analysis
2-Resolution
3-Change Order No. 13 DL Falk Construction, Inc.
Additional Description/Analysis
Issue Detail: The Fire Station 14 project involves construction of a new fire station at 1400 North B Street to replace the former Fire Station 14 which has exceeded its useful life. The project includes new on-site and off-site improvements and a new 10,374 square foot fire station with three apparatus bays, and accommodations for 10 fire personnel. Fire Station 14 is now occupied by City fire staff as of December 16, 2022.
Council awarded a construction contract with D.L. Falk Construction, Inc. (DLF) on December 10,
File ID: 2023-00090 3/7/2023 Consent Item 18.
2019, for $9,472,790 and a notice to proceed was issued to DLF on March 4, 2020. On March 19, 2020, both the Statewide Stay-at-Home Order and the Order of the Health Officer of the County of Sacramento were issued in response to the ongoing COVID-19 pandemic (pandemic), effectively requiring persons to “secure in place.” Construction was allowed to continue on Fire Station 14 as essential and critical City infrastructure, consistent with local orders. Construction was substantially completed at the end of calendar year 2022.
Insufficient bearing capacity within existing poor soil conditions, design issues, construction coordination challenges, and ongoing impacts from labor and material shortages due to the pandemic have lengthened the project delivery schedule, creating significant additional project management and general conditions expenditures not originally anticipated in the project budget. A total of 801 calendar days have been added to the project delivery schedule.
Change Orders No. 1 through 12, totaling $1,425,833 have been executed to address changes to the bid documents, material cost escalation, unforeseen site conditions, and City-initiated changes encountered during construction. Change Order No. 13 entails extension of contract days and a settlement for all outstanding change order requests.
Policy Considerations: The recommendations in this report are in accordance with the provisions of City Code Section 3.60.
Economic Impacts: None
Environmental Considerations:
California Environmental Quality Act (CEQA): The Community Development, Environmental Services Manager has determined the project is exempt from environmental review pursuant to the California Environmental Quality Act (CEQA) Guidelines, Section 15332, which provides an exemption from CEQA review for qualified infill projects. A Notice of Exemption was filed on January 15, 2019.
Sustainability: Not applicable.
Commission/Committee Action: Not applicable.
Rationale for Recommendation: Ratifying Change Orders No. 8 through 12 and approving Change Order No. 13 will facilitate the closeout of the construction contract with DLF and the completion of the Fire Station 14 project.
Financial Considerations: The project was funded through a combination of sources, including the
File ID: 2023-00090 3/7/2023 Consent Item 18.
General Fund (Fund 1001), the Measure U Fund (Fund 2401), the River District Impact Fee Fund (Fund 3212), and the 800K/L Merged Downtown TE Fund (Fund 3820).
Upon approval of the transfer of $400,000 from the General Fund (Fund 1001) Administrative Contingency (80001055) to the Fire Station Replacement Program (F13000800), there will be sufficient funding to execute Change Order No.13 with D.L. Falk Construction, Inc in the amount of $400,000 for the Fire Station 14 project.
Local Business Enterprise (LBE): DLF is not an LBE, but subcontracted with Townsend & Schmidt Masonry, Top Notch Mechanical, Inc. and Alcal Specialty Contracting, Inc. to exceed the minimum LBE participation. Townsend & Schmidt Masonry provided masonry services. Top Notch Mechanical, Inc. provided heating, ventilation, and air conditioning services. Alcal Specialty Contracting, Inc. provided insulation services.
RESOLUTION NO. 2023-XXXX
Adopted by the Sacramento City Council
Change Order No. 13 for Fire Station 14 Project (F13000800)
BACKGROUND
A. The Fire Station 14 project constructed new Fire Station 14 to replace the existing Fire Station 14, which has exceeded its useful life. The improvements include new on-site and off-site improvements and a new 10,374 square foot fire station with three apparatus bays, and accommodations for 10 fire personnel.
B. A notice to proceed under Construction Contract C2019-1831 was issued to D.L.
Falk Construction, Inc. on March 4, 2020, at the early stage of the COVID-19 pandemic. Construction was allowed to continue on Fire Station 14 as essential and critical city infrastructure, consistent with local orders.
C. Construction of new Fire Station 14 was substantially completed in December 2022, and final completion is expected by Summer 2023.
D. Poor soil conditions and ongoing impacts from labor and material shortages related to the COVID-19 pandemic have lengthened the project delivery schedule by 801 calendar days, creating additional project management and general conditions expenditures not originally anticipated in the project budget.
E. Approval of Change Order No. 13 to Contract No. 2019-1831 with D.L. Falk Construction, Inc. in the amount of $400,000, for a new not to exceed total of $11,298,674, and closeout of the construction contract with DL Falk Construction, Inc. and completion of the Fire Station 14 project. Funding will come from the available fund balance within the General Fund (Fund 1001).
BASED ON THE FACTS SET FORTH IN THE BACKGROUND, THE CITY COUNCIL RESOLVES AS FOLLOWS:
Section 1: The City Manager is authorized to execute Change Order No. 13 to Contract No. 2019-1831 with D.L. Falk Construction, Inc., in the amount of $400,000, for a new not to exceed total of $11,298,674.
Section 2: Ratifying Change Orders No. 8 through No. 12 for this project issued under the City Manager’s authority.
Section 3: Resetting the City Manager’s authority to issue change orders.
Section 4: The City Manager or the City Manager’s designee is authorized to transfer of $400,000 from the General Fund (Fund 1001) administrative contingency (80001055) to the Fire Station Replacement Program (F13000800).
CONTRACT
ROUTING SHEET
Contract Cover/Routing Form: Must Accompany ALL Contracts; however, it is NOT part of the contract.
General Information (Required)
Original Contract # (supplements only): ________ Supplement/Addendum #: ___________________ Assessor’s Parcel Number(s): ________________________________________________________________ Contract Effective Date: _________ Contract Expiration Date (if applicable): _________ $ Amount (Not to Exceed): ______________________ Adjusted $ Amount (+/-): _____________________ Other Party: ______________________________________________________________________________ Project Title: _____________________________________________________________________________ Project #: ____________________________________ Bid/RFQ/RFP #: ___________________________ City Council Approval: if YES, Council File ID#: __________ Contract Processing Contacts
Department: ______________________________
Contract Coordi
nator: _______________________
Project Manager: ___________________________
Email: ______________________________
Department Review and Routing
(Signature) (Date)
(Signature) (Date)
(Signature) (Date)
Department Director:
Division Manager:
Accounting:
Contracts:
(Signature) (Date)
Special Instruction/Comments (i.e. recording requested, other agency signatures required, etc.) _______________________________________________________________________________________ ------------------FOR CLERK & IT DEPARTMENTS ONLY – DO NOT WRITE BELOW THIS LINE------------------ CC Rev. 12.19.2018
Construction Related Other Party Signature Required
01/31/2023