Staff Report - Cooperative Agreement: Public Safety Supplies and Equipment

City of Sacramento
City Council - 2PM Report
915 I Street Sacramento, CA 95814
www.cityofsacramento.org
File ID: 2023-00270 3/28/2023 Consent Item 19.

Cooperative Agreement: Public Safety Supplies and Equipment File ID: 2023-00270
Location: Citywide
Recommendation: Pass a Motion: 1) authorizing the use of a BuyBoard National Purchasing Cooperative agreement BuyBoard (Contract # 603-20) with Galls, LLC for the purchase of Paraclete Omega protective plates in the amount of $600,000; and 2) authorizing the City Manager or the City Manager’s designee to execute the purchase specified above.

Contact: Rudy Chan, Police Captain, Office of Investigations, (916) 808-3783, [email protected], Police Department
Presenter: None
Attachments:
1-Description/Analysis
2-Agreement
3-Ancillary Agreement
Additional Description/Analysis
Issue Detail: The Sacramento Police Department (SPD) has a need to provide its officers with rifle- rated protective equipment. Currently, SPD only issues rifle-rated ballistic protection to its specialty units (e.g., SWAT). Rifle threats and shootings involving such weapons are becoming increasingly common, as evidenced by SPD’s seizures of rifles and modified pistols (AR and AK pistols).

Between 2020 and 2022, SPD seized a total of 360 rifles - the equivalent of one rifle every three days.

In June of 2019, SPD Officer Tara O’Sullivan was shot and killed by a suspect armed with a rifle and many involved officers attempted her rescue by navigating the deadly incident without wearing any rifle-rated protection. This gap in protection against rifle-rated threats has not been resolved and must be addressed to prevent injury and/or death.

Page 1 of 3 ends

File ID: 2023-00270 3/28/2023 Consent Item 19.

The SPD recommends the purchase of insertable plates that work in conjunction with existing safety equipment to enhance protection against rifle fire. These plates are compatible with the protective vests and carriers currently used by Department personnel, negating the need to purchase additional vests, carriers, or separate shields. These plates will enhance protection from common rifle ammunition such as M193, PS Ball, Ball LC, and M80.

The SPD recommends purchasing this safety equipment as it will decrease risk of injury and/or death of SPD personnel and it will decrease the City’s liability exposure to workplace safety investigations and findings, such as those found by the Occupational Safety and Health Administration (OSHA) following a 2017 incident where two officers were shot. As a result of that investigation, the City now installs rifle rated protective panels in patrol vehicles.

Policy Considerations: The recommendations in this report are in accordance with: 1) City Code Section 3.56.240 which authorizes the City Manager, where advantageous to the City, to utilize cooperative purchasing agreements approved by City Council to purchase supplies or nonprofessional services through legal contracts of other governmental agencies without separate competitive bidding by the City; and 2) Sacramento City Code 3.56.090 which requires City Council approval for purchases equal to or greater than $250,000.

Economic Impacts: None
Environmental Considerations: The proposed activity is not a project pursuant to the California Environmental Quality Act (CEQA), CEQA Guidelines Section 15378(b)(5). The activity is an organizational or administrative activity of governments that will not result in direct or indirect physical changes in the environment and is not subject to CEQA. CEQA Guidelines Section 15060(c)(3).

Sustainability: Not applicable
Commission/Committee Action: Not applicable
Rationale for Recommendation: After reviewing the available purchase options, SPD recommends the use of the BuyBoard National Purchasing Cooperative agreement. The agreement has been competitively bid (Proposal No. 603-20) and it maximizes cost savings and use of staff time and resources.

The City has used both regional and national cooperative purchasing agreements to complement its own contracting initiatives. Cooperative purchasing enables City departments to evaluate a broader range of contracting opportunities and to share resources with other jurisdictions. Cooperative purchasing also leverages internal and external resources to maximize cost-saving opportunities for the City.

Financial Considerations: Existing Fiscal Year (FY) 2022/23 resources are available for this

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File ID: 2023-00270 3/28/2023 Consent Item 19.
purchase. However, manufacturer recommendations specify that this protective equipment should be replaced every five years. To that end, the SPD will be requesting additional resources as part of FY2023/24 budget development activities to secure permanent resources for this safety equipment.

Local Business Enterprise (LBE): Cooperative purchasing agreements are created, evaluated, and awarded by other government agencies that may or may not have similar local business programs.

Galls, LLC is not an LBE vendor.

Page 3 of 3 ends

January 25, 2022

Sent via email to: [email protected]
Amelia Smeltzer
Galls, LLC
1340 Russell Cave Rd.

Lexington, KY 40505

Re: Public Safety and Firehouse Supplies and Equipment
BuyBoard Contract 603-20

The Local Government Purchasing Cooperative (BuyBo ard) awarded your company a contract under Public Safety and Firehouse Supplies and Equipment, Contract 603-20, for which the current term is set to expire March 31, 2022. At this time, the BuyBoard is renewing your contract through March 31, 2023. This will be the final renewal of this contract.

All discounts, terms, and conditions of your contract will remain the same. If you agree to this renewal, there is nothing you need to do. However, if you do not agree to this renewal, you must notify me via email at [email protected] prior to the start of the renewal term.

If you have questions or comments concerning this rene wal, please contact me as soon as possible at

[email protected]. We appreciate your interest in The Local Government Purchasing Cooperative.

Sincerely,

Lisa Maraden
Contract Administrator

final renewal v.02.13.2020

February 10, 2020

Sent Via Email: [email protected]

Amelia Smeltzer
Galls, LLC
1340 Russell Cave Rd.

Lexington, KY 40505

Welcome to BuyBoard!

Re:

Notice of The Local Government Purchasing Cooperative Award Proposal Name and Number: Public Safety and Firehouse Supplies and Equipment, Proposal No. 603-20

Congratulations, The Local Government Purchasing Cooperative (Cooperative) has awarded your company a BuyBoard® contract based on the above-referenced Proposal. The contract is effective 4/1/2020 through 3/31/2021, with two possible one-year renewals. The contract documents are those identified in Section 3 of the General Terms and Conditions of the specifications.

To view the items your company has been awarded, please review the proposal tabulation No. 603-20 on the following web-site: www.buyboard.com/vendor. Only items marked as awarded to your company can be sold through the BuyBoard contract. In addition, on this website you will find the membership list which will provide you with the names of all entities with membership in our purchasing cooperative.

Enclosed with this letter you will find the following documents:

1. Vendor Quick Reference Guide 2. BuyBoard License and Identity Standards

You are advised that receipt of a purchase order dire ctly from a Cooperative member is not within the guidelines of the Cooperative. Accepting purchase orders directly from Cooperative members may result in a violation of the State of Texas competitive bid statute and termination of this Cooperative BuyBoard contract. Therefore, all purchase orders must be processed through the BuyBoard in order to comply . Please forward by email to [email protected] any order received directly from a Cooper ative member. If you inadvertently process a purchase order sent directly to you by a Cooperative member, please email the order [email protected] and note it as RECORD ONLY to prevent duplication.

As an awarded vendor a BuyBoard user id and password will be sent via e-mail 2 to 3 business days prior to the start of your contract.

On behalf of the Texas Association of School Boards, we appreciate your interest in the Cooperative and we are looking forward to your participation in the program. If you have any questions, please contact Cooperative Procurement Staff at 800-695-2919.

Sincerely,

Arturo Salinas
Department Director, Cooperative Procurement

v.6.5

February 10, 2020

Sent Via Email: [email protected]

Amelia Smeltzer
Galls, LLC
1340 Russell Cave Rd.

Lexington, KY 40505

Welcome to BuyBoard!

Re: Notice of National Purchasing Cooperative Award
Proposal Name and Number: Public Safety and Firehouse Supplies and Equipment, Proposal No. 603-20

Congratulations, The National Purchasing Cooperative (Nat ional Cooperative) has awarded your company a BuyBoard® contract based on the above-referenced Proposal. As prov ided for in the Proposal and your National Purchasing Cooperative Vendor Award Agreement, you are authorized to sell the goods and services awarded under the Proposal to National Cooperative members in states other than Texa s through the BuyBoard. The contract is effective 4/1/2020 through 3/31/2021, with two possible one-year renewals.

The National Cooperative membership list is available at our website www.buyboard.com/vendor. The list identifies the
current members that may purchase awarded goods and services under your National Cooperative BuyBoard contract.

You are advised that receipt of a purchase order direct ly from a National Cooperative member is not within BuyBoard guidelines. Accepting purchase orders directly from Cooper ative members may result in a violation of applicable competitive procurement law and termination of this National Cooperative BuyBoard contract. Therefore, all purchase orders from National Cooperative members must be processed through the BuyBoard . Please forward by e-mail to info@buy board.com any order received directly from a National Cooperative member. If you inadvertently process a purchase order sent directly to you by a National Cooperative member, please fax the order to the above number and note it as RECORD ONLY to prevent duplication.

As an awarded vendor a BuyBoard user id and p assword will be sent via e-mail 2 to 3 business days prior to the start of your contract.

On behalf of the National Cooperative, we are looking forwar d to your participation in th e program. If you have any questions, please contact Cooperative Procurement Staff at 800-695-2919.

Sincerely,

Arturo Salinas
Department Director, Cooperative Procurement
v.6.5

12007 Research Boulevard · Austin, Texas 78759-2439 · PH: 800-695-2919 · FAX: 800-211-5454 · buyboard.com

Proposal Forms COMM/SVCS v.05.31.2019
PROPOSER ’S AGREEMENT AND SIGNATURE

Proposal Name: Public Safety and Firehouse
Supplies and Equipment

Proposal Due Date/Opening Date and Time:

July 31, 2019 at 4:00 PM

Proposal Number: 603-20
Location of Proposal Opening:

Texas Association of School Boards, Inc.

BuyBoard Department
12007 Research Blvd.

Austin, TX 78759

Anticipated Cooperative Board Meeting Date:

Contract Time Period: April 1, 2020 through
March 31, 2021 with two (2) possible one-year
renewals

January/February 2020

Name of Proposing Company Date

_________________________________
Street Address Signature of Authorized Company Official

City, State, Zip Printed Name of Authorized Company Official

Telephone Number of Authorized Company Official Position or Title of Authorized Company Official

_________________________________________
Fax Number of Authorized Company Official Federal ID Number

12007 Research Boulevard · Austin, Texas 78759-2439 · PH: 800-695-2919 · FAX: 800-211-5454 · buyboard.com

Proposal Forms COMM/SVCS v.05.31.2019
The proposing company (“you” or “your”) hereby acknowledges and agrees as follows:

1. You have c arefully examined and understand all Cooperative information and documentation associated with this Proposal Invitation, including the Instructions to Proposers, General Terms and Conditions, attachments/forms, item specifications, and line items (collectively “Requirements”);

2. By your response (“Proposal”) to this Proposal Invitation, you propose to supply the products or services submitted at the prices quoted in your Proposal and in strict compliance with the Requirements, unless specific deviations or exceptions are noted in the Proposal;

3. Any and all deviations and exceptions to the Requirements have been noted in your Proposal and no others will be claimed;

4. If the Cooperative accepts any part of your Proposal and awards you a contract, you will furni sh all awarded products or services at the prices quoted and in strict compliance with the Requirements (unless specific exceptions are noted in the Proposal and accepted by the Cooperative), including without limitation the Requirements related to:
a. conducting business with Cooperative members, including offering pricing to members that is the best you offer compared to similar customers;
b. payment of a service fee in the amount specified and as provided for in this Proposal Invitation; c. the possible award of a piggy -back contract by another governmental entity or nonprofit entity , in which event you will offer the awarded goods and services in accordance with the Requirements; and d. submitting price sheets or catalogs in the proper format as required by t he Cooperative as a prerequisite to activation of your contract;

5. You have clearly identified on the included form any information in your Proposal that you believe to be confidential or proprietary or that you do not consider to be public information sub ject to public disclosure under a Texas Public Information Act request or similar public information law;

6. The individual signing this Agreement is duly authorized to enter into the contra ctual relationship represented by this Proposal Invitation on your behalf and bind you to the Requirements, and such individual (and any individual signing a form) is authorized and has the requisite knowledge to provide the information and make the repres entations and certifications required in the Requirements;

7. You have carefully reviewed your Proposal, and certify that all information provided is true, complete and accurate, and you authorize the Cooperative to take such action as it deems appropriate to verify such information; and

8. Any misstatement, falsificatio n, or omission in your Proposal, whenever or however discovered, may disqualify you from consideration for a contract award under this Proposal Invitation or result in termination of an award or any other remedy or action provided for in the General Terms and Conditions or by law.

12007 Research Boulevard · Austin, Texas 78759-2439 · PH: 800-695-2919 · FAX: 800-211-5454 · buyboard.com

Proposal Forms COMM/SVCS v.05.31.2019

VENDOR CONTACT INFORMATION

Name of Company: ____________________________________________________________________________________

Vendor Proposal/Contract Contact Name: __________________________________________________________________

Vendor Proposal/Contract Contact E-mail Address: ___________________________________________________________

Vendor Contact Mailing Address for Proposal/Contract Notices: _________________________________________________

____________________________________________________________________________________________________

Company Website: ____________________________________________________________________________________

Purchase Orders: All purchase orders from Cooperative members will be available through the Internet. Vendors need Internet access and at least one e-mail address so that notification of new orders can be sent to the Internet contact when a new purchase order arrives. An information guide will be provided to vendors to assist them with retrieving their orders.

Please select options below for receipt of purchase orders and provide the requested information:

I will use the internet to receive purchase orders at the following address:

Purchase Order E-mail Address: ____________________________________________________________

Purchase Order Contact: _____________________________________ Phone: ______________________

Alternate Purchase Order E-mail Address: ____________________________________________________

Alternate Purchase Order Contact: ______________________________ Phone: _____________________

Purchase orders may be received by the Designated Dealer(s) identified on my company’s Dealer Designation form as prov ided t o the Cooperative administrator. I understand that my company shall remain responsible for the Contract and the performance of all Designate d Dealers under and in accordance with the Contract.

Request for Quotes (“RFQ”): Cooperative members will send RFQs to you by e-mail. Please provide e-mail addresses for the receipt of RFQs:

RFQ E-mail Address: ____________________________________________________________________________

RFQ Contact: _____________________________________________ Phone: ______________________________

Alternate RFQ E-mail Address: ____________________________________________________________________

Alternate RFQ Contact: __________________________________ Phone: _________________________________

12007 Research Boulevard · Austin, Texas 78759-2439 · PH: 800-695-2919 · FAX: 800-211-5454 · buyboard.com

Proposal Forms COMM/SVCS v.05.31.2019
Invoices: Y our company will be billed monthly for the service fee due under a contract awarded under this Proposal Invitation. All invoices are available on the BuyBoard website and e-mail notifications will be sent when they are ready to be retrieved. Please provide the following address, contact and e-mail information for receipt of service fee invoices and related communications:

Please choose only one (1) of the following options for receipt of invoices and provide the requested information:

Service fee invoices and related communications should be provided directly to my company at:

Invoice Mailing address: ____________________________________ Department: __________________

City: _____________________________ State: __________________ Zip Code: ___________________

Contact Name: _____________________________________ Phone: _____________________________

Invoice Fax: ________________ Invoice E-mail Address: _______________________________________

Alternative Invoice E-mail Address: ________________________________________________________

In lieu of my company, I request and authorize all service fee invoices to be provided directly to the following billing agent**:

Billing agent Mailing address: ____________________________________ Department: _______________

City: _____________________________ State: __________________ Zip Code: ___________________

Billing Agent Contact Name: _____________________________________ Phone: ___________________

Billing Agent Fax: ________________ Billing Agent E-mail Address: _______________________________

Alternative Billing Agent E-mail Address: ____________________________________________________

** If Vendor aut horizes a billing agent to receive and process service fee invoices, in accordance wi th the General Terms and Conditions of the Contr act, Ven dor specifically ackn owledges and agrees that nothing in that designation shall relieve Vendor of its responsibilit ies and obligations under the Contract including, but not limited to, payment of all service fees under any Contract awarded Vendor.

12007 Research Boulevard · Austin, Texas 78759-2439 · PH: 800-695-2919 · FAX: 800-211-5454 · buyboard.com

Proposal Forms COMM/SVCS v.05.31.2019

FELONY CONVICTION DISCLOSURE AND DEBARMENT CERTIFICATION

FELONY CONVICTION DISCLOSURE
Subsection (a) of Section 44.034 of the Texas Education Code (Notification of Criminal History of Contractor) states: “A person or business entity that enters into a contract with a school district must give advance notice to the district if the person or an owner or operator has been convicted of a felony. The notice must include a general description of the conduct resulting in the conviction of a felony.”

Section 44.034 further states in Subsection (b): “A school district may terminate a contract with a person or business entity if the district determines that the person or business entity failed to give notice as required by Subsection (a) or misrepresented the conduct resulting in the conviction. The district must compensate the person or business entity for services performed before the termination of the contract.”

Please check
(√) one of the following:

My company is a publicly-held corporation. (Advance notice requirement does not apply to publicly-held corporation.) My company is not owned or operated by anyone who has been convicted of a felony.

My company is owned/operated by the following individual(s) who has/have been convicted of a felony:

Name of Felon(s): _____________________________________________________________________________________

Details of Conviction(s):________________________________________________________________________________

____________________________________________________________________________________________________

By signature below, I certify that t he above information is true, complete and accurate and that I am authorized by my company to make this certification.

________________________________________________
Company Name

_________________________________________ ________________________________________ Signature of Authorized Company Official Printed Name

DEBARMENT CERTIFICATION
Neither my company nor an owner or principal of my company has been debarred, suspended or otherwise made ineligible for participation in Federal Assistance p rograms under Executive Order 12549, “Debarment and Suspension,” as described in the Federal Register and Rules and Regulations. Neither my company nor an owner or principal of my company is currently listed on the government -wide exclusions in SAM, debarred, suspended, or otherwise excluded by agencies or declared ineligible under any statutory or regulatory authority. My company agrees to immediately notify the Cooperative and all Cooperative members with pending purchases or seeking to purchase from my company if my c ompany or an owner or principal is later listed on the government -wide exclusions in SAM, or is debarred, suspended, or otherwise excluded by agencies or declared ineligible under any statutory or regulatory authority.

By signature b elow, I certify that the above is true, complete and acc urate and that I am authorized by my company to make this certification.

________________________________________
Company Name

________________________________________ _______________________________________ Signature of Authorized Company Official Printed Name

12007 Research Boulevard · Austin, Texas 78759-2439 · PH: 800-695-2919 · FAX: 800-211-5454 · buyboard.com

Proposal Forms COMM/SVCS v.05.31.2019

RESIDENT/NONRESIDENT CERTIFICATION

Chapter 2252, Subchapter A, of the Texas Government Code establis hes certain requirements applicable to proposers who are not Texas residents. Under the statute, a “resident” proposer is a person whose principal place of business is in Texas, including a contractor whose ultimate parent company or majority owner has it s principal place of business in Texas. A “nonresident” proposer is a person who is not a Texas resident. Please indicate the status of your company as a “resident” proposer or a “nonresident” proposer under these definitions.

Please check (√) one of the following:

I certify that my company is a Resident Proposer.

I certify that my company is a Nonresident Proposer.

If your company is a Nonresident Proposer, you must provide the following information for your resident state (the state in which your company’s principal place of business is located):

______________________________________________ _______________________________________________ Company Name Address

______________________________________________ _____________ ___________________________ City State Zip Code

A. Does your resident state require a proposer whose principal place of business is in Texas to under-price proposers whose resident state is the same as yours by a prescribed amount or percentage to receive a comparable contract? Yes No

B. W hat is the prescribed amount or percentage? $_______________ or ______________%

VENDOR EMPLOYMENT CERTIFICATION
Section 44.031(b) of the Texas Education Code establishes certain criteria that a school district must consider when determining to whom to award a contract. Among the criteria for certain contracts is whether the vendor or the vendor’s ultimate parent or majority owner (i) has its principal place of business in Texas; or (ii) employs at least 500 people in Texas.

If neither your company nor the ultimate parent company or majority owner has its principal place of business in Texas, does your company, ultimate parent company, or majority owner employ at least 500 people in Texas?

Please check (√) one of the following:

Yes No

By signature below, I certify that the information in Sections 1 ( Resident/Nonresident Certifica tion) and 2 (Vendor
Employment Certification) above is true, complete and ac curate and that I am authorized by my company to make this certification.

________________________________________
Company Name

________________________________________ ________________________________ Signature of Authorized Company Official Printed Name

12007 Research Boulevard · Austin, Texas 78759-2439 · PH: 800-695-2919 · FAX: 800-211-5454 · buyboard.com

Proposal Forms COMM/SVCS v.05.31.2019

NO ISRAEL BOYCOTT CERTIFICATION

Effective September 1, 2017, as amended effective May 7, 2019 (H.B. 793), a Texas governmental entity may not enter into a contract with a value of $100,000 or more that is to be paid wholly or partly from public funds with a company (excluding a sole proprietorship) that has 10 or more full-time employees for goods or services unless the contract contains a written verification from the company that it: (1) does not boycott Israel; and (2) will not boycott Israel during the term of the contract. (T
EX. GOV’T CODE Ch. 2270). Accordingly, this certification form is included to the extent required by law.

“Boycott Israel” means refusing to deal with, terminating business activities with, or otherwise taking any action that is intended to penalize, inflict economic harm on, or limit commercial relations specifically with Israel, or with a person or entity doing business in Israel or in an Israeli-controlled territory, but does not include an action made for ordinary business purposes. T
EX. GOV’T CODE §808.001(1).

By signature below, I certify and verify that Vendor does not boycott Israel and will not boycott Israel during the term of any contract awarded under this Proposal Invitation, that this certifica tion is true, complete and accurate , and that I am authorized by my company to make this certification.

________________________________________
Company Name

________________________________________ ________________________________ Signature of Authorized Company Official Printed Name

Note : If Vendor does not wish to make this cert ification, return the blank form in lie u of a completed certification.

NO EXCLUDED NATION OR FOREIGN TERRORIST ORGANIZATION CERTIFICATION

Effective September 1, 2017, Chapter 2252 of the Texas Government Code provides that a Texas governmental entity may not enter into a contract with a company engaged in active business operations with Sudan, Iran, or a foreign terrorist organization – specifically, any company identified on a list prepared and maintained by the Texas Comptroller under Texas Government Code §§806.051, 807.051, or 2252.153. (A company that the U.S. Government affirmatively declares to be excluded from its federal sanctions regime relating to Sudan, Iran, or any federal sanctions regime relating to a foreign terrorist organization is not subject to the contract prohibition.)

By signature below, I certify and verify that Vendor is not on the T exas Comptroller’s list identified above; that this certification is true, complete and accurate; and that I am authorized by my company to make this certification.

________________________________________
Company Name

________________________________________ ________________________________ Signature of Authorized Company Official Printed Name

12007 Research Boulevard · Austin, Texas 78759-2439 · PH: 800-695-2919 · FAX: 800-211-5454 · buyboard.com

Proposal Forms COMM/SVCS v.05.31.2019

HISTORICALLY UNDERUTILIZED BUSINESS CERTIFICATION

A proposer that has been certified as a Historically Underutilized Business (also known as a Minority/Women Business Enterprise or “MWBE” and all referred to in this fo rm as a “HUB”) is encouraged to indicate its HUB certification status when responding to this Proposal Invitation. The electronic catalogs will indicate HUB certifications for vend ors that properly indicate and document their HUB certification on this form.

Please check (√) all that apply:

I certify that my company has been certified as a HUB in the following categories:

Minority Owned Business

Women Owned Business

Service-Disabled Veteran Owned Business (veteran defined by 38 U.S.C. §101(2), who has a service-connected disability as defined by 38 U.S.C. § 101(16), and who has a disability rating of 20% or more as determined by the U. S. Department of Veterans Affairs or Department of Defense)

Certification Number:

____________________________________________________

Name of Certifying Agency:

____________________________________________________

My company has NOT been certified as a HUB.

By signature below, I certify that the above is true, complete and accurate and that I am authorized by my company to make this certification.

__ _________________________________________________________ Company Name

___________________________________________________________ Printed Name

___________________________________________________________ Signature of Authorized Company Official

12007 Research Boulevard · Austin, Texas 78759-2439 · PH: 800-695-2919 · FAX: 800-211-5454 · buyboard.com Pro
posal Forms COMM/SVCS v.05.31.2019

CONSTRUCTION-RELATED GOODS AND SERVICES AFFIRMATION
A co
ntract awarded under this Proposal Invitation covers only the specific goods and services awarded by the BuyBoard. As explained in the BuyBoard Procurement and Construction Related Goods and Servic es Advisory for Texas Members (“Advisory”), Texas law prohibits the procurement of architecture or engineering se rvices through a purchasing cooperative. This BuyBoard contract doe s not include such services. Architecture or engineering services must be pr ocured by a Cooperative member sepa rately, in accordance with the Professional Services Procurement Act (Chapter 2254 of the Texas Government Code) and other applicable law and loc al policy.

The
Advisory, available at buyboard.com/Vendor/Resources.aspx, provides an overview of certain le gal requirements that are potentially relevant to a Cooperative member’s procurement of construction or construction-related goods and services, including those for projects that may involve or require architecture, engineering or independent testing servi ces. A copy of the Advisory can also be provided upon request.

By s
ignature below, the undersigned affirms that Proposer has obtained a copy of the Advisory, has read and understands the Advisor y, and is authorized by Proposer to make this affirmation. If Proposer sel ls construction -related goods or services to a Cooperative member under a BuyBoard contract awarded under this Proposal Invitation, Proposer will comply with the Advisory and ap plicable legal requirements, make a good faith effort to make its Cooperati ve member customers or potential Cooperative member customers aware of such requirements, and provide a Cooperative member with a copy of the Advis ory before executing a Member Cons truction Contract with the member or accepting the member’s purchase order for construction-related goods or services, whichever comes first. _______________________________________________
C
ompany Name
_______________________________________ ______________________________________

Signature of Authorized Company Official Printed Name
____________________________________
____
Date

12007 Research Boulevard · Austin, Texas 78759-2439 · PH: 800-695-2919 · FAX: 800-211-5454 · buyboard.com Propo
sal Forms COMM/SVCS v.05.31.2019

DEVIATION AND COMPLIANCE
If your
company intends to deviate from the General Terms and Conditions , Proposal Specifications or other requirements associated with this Proposal Invitation, you MUST list all such deviations on this form, and provide complete and detailed information regarding the deviations on this form or an attachment to this form. The Cooperative will consider any deviations in its contract award decision, and reserves the right to accept or reject a proposal based upon any submitted deviation.

In the
absence of any deviation identified and de scribed in accordance with the above , your company must fully comply with the Gen eral Terms and Conditions, Pro posal Specifications and all other requirements associated with this Proposal Invitation if awarded a contract under this Proposal Invitation . A deviation will not be effective unless accepted by the Cooperative. The Cooperative may, in its sole discretion, seek clarification from and/or communicate with Proposer(s) regarding any submitted deviation, consistent with general procurement principles of fair competition. The Cooperative reserves the right to accept or reject a proposal based upon any submitted deviation.

Please check (√) one of the following:

No; Deviations
Yes; Deviations
List and
fully explain any deviations you are submitting:
____________________________________________________________________________________________________ ____________________________________________________________________________________________________ PLEASE PROVIDE THE FOLLOWING INFORMATION:

1. Shipping Via: Common Carrier Company Truck Prepaid and Add to Invoice Other:
____________________________________________________________________________________________________

2. Payment Terms: Net 30 days 1% in 10/Net 30 days Other:
____________________________________________________________________________________________________

3. Numbe
r of Days for Delivery: ________ARO

4. Vend
or Reference/Quote Number: ___________________________

5. State your
return policy: _____________________________________________________________________________ ____________________________________________________________________________________________________

6. Are electronic payments acceptable? Yes No

7. Are credit card payments acceptable? Yes No
______________________________________
Company Name
______________________________________ _____________________________________ S
ignature of Authorized Company Official Printed Name
- Non Embellished items: 15 Business days ARO for customization

Returns & Exchanges

Galls LLC will repair, replace or refund an item if the customer is not completely satisfied with the recent purchase. Items can be returned up to one year from purchase date. Return instructions are available on the reverse side of the packing slip.

Printable Flat Rate UPS return labels are available through order history with a registered web account or labels can be created manually. A deduction from the return credits or refund amount is made in an amount equal to Galls standard return shipping rates in effect at time of purchase (refer to the Galls website for current rates and instructions). If the return credit/refund is in an amount less than the applicable shipping cost, then the original pay method will be charged the difference. If the package is returned without a Galls return label, then it is recommended to insure the package and ship by a trackable method.

To ensure fast processing, ship to:

Return Department, 1340 Russell Cave Road, Lexington, KY 40505

Galls will refund or credit the value of the item and any taxes that were charged (except where an item is repaired and returned). Original shipping charges are nonrefundable unless the return is related to a Galls error.

Special order items or items that have been altered, decorated. engraved, customized, or otherwise embellished at the request of a customer cannot be returned unless the return is related to a Galls error.

Body worn cameras. audio recording devices and memory cards cannot be returned to a Galls store or at Galls.com; they must be returned directly to the manufacturer in accordance with that manufacturers returns policy.

All clearance items are sold "as is " and cannot be returned.

Gift certificates cannot be returned or redeemed for ca ·h or credit except where required by law.

A Returns Authorization number is required for ALL purchases made by government agency or business customers; contact an assigned account manager or customer service representative.
12007 Research Boulevard · Austin, Texas 78759-2439 · PH: 800-695-2919 · FAX: 800-211-5454 · buyboard.com Proposal Forms COMM/SVCS v.05.31.2019

LOCATION /A UTHORIZED SELLER LISTINGS
I
f you have more than one location/ authorized seller that will service a contract awarded under this Proposal Invitation, please list each location/authorized seller below. If additional sheets are required, please duplicate this form as necessary.

NOTE: Awarded Vendors shall remain responsible for all aspects of the Contract, including processing of Purchase Orders, and shall be responsible for the performance of all locations and authorized sellers under and in accordance with the Contract. If you are a product manufacturer and wish to designate Designated Dealers as defined in the General Terms and Conditions to receive Cooperative member Purchase Orders on your behalf, you must complete the Manufacturer Designated Dealer form.
______________________________________________________________________ ______________________________
Company Name
________________
____________________________________________________________________________________ Address
___
__________________________________ _________________________ _________________ City State Zip
__________
_______________________________ _______________________________________ Phone Number Fax Number
______________________________________________________________________ ______________________________
Contact Person
________________________________________________
____________________________________________________
Company Name
______________________________________________________________________ ______________________________
Address
___
__________________________________ _________________________ _________________ City State Zip
__________
_______________________________ _______________________________________ Phone Number Fax Number
______________________________________________________________________ ______________________________
Contact Person
12007 Research Boulevard • Austin, Texas 78759-2439 · PH: 800-695-2919 • FAX: 800-211-5454 • buyboard.com

LOCATION /AUTHORIZED SELLER LISTINGS
If you have more than one location/authorized seller that will service a contract awarded under this Proposal Invitation, please list each location/authorized seller below. If additional sheets are required, please duplicate this form as necessary.

Galls, LLC Service Center- SAFD Personnel Only
Company Name
8507 McCullough Ave, Suite C11
Address
San Antonio
City
210-927-3129
Phone Number
Contact Person
Galls, LLC
Company Name
2111 West Ave #100
Address
San Antonio
City
210-523-0976
Phone Number
Contact Person
TX
State
TX
State
Fax Number
Fax Number
78216
Zip
78201
Zip
Proposal Forms COMM/SVCS v.05.31.2019
12007 Research Boulevard· Austin, Texas 78759-2439 · PH: 800-695-2919 • FAX: 800-211-5454 • buyboard.com

LOCATION /AUTHORIZED SELLER LISTINGS
If you have more than one location/authorized seller that will service a contract awarded under this Proposal Invitation, please list each location/authorized seller below. If additional sheets are required, please duplicate this form as necessary.

Galls, LLC
Company Name
8430 N Sam Houston Parkway W.

Address
Houston
City
832-237-8000
Phone Number
Contact Person
Galls, LLC
Company Name
TX
State
Fax Number
11707 South Sam Houston Parkway W.

Address
Houston
City
346-201-5958
Phone Number
Contact Person
TX
State
Fax Number
77044
Zip
77031
Zip
Proposal Forms COMM/SVCS v.05.31.2019
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12007 Research Boulevard • Austin, Texas 78759-2439 · PH: 800-695-2919 • FAX: 800-211-5454 • buyboard.com

LOCATION /AUTHORIZED SELLER LISTINGS
If you have more than one location/authorized seller that will service a contract awarded under this Proposal Invitation, please list each location/authorized seller below. If additional sheets are required, please duplicate this form as necessary.

Galls, LLC
Company Name
71 Esplanade Blvd. Suite 200
Address
Houston
City
281-931-0006
Phone Number
Contact Person
Galls, LLC
Company Name
1314 Houston Ave
Address
Houston
City
713-292-1481
Phone Number
Contact Person
TX 77060
State Zip
Fax Number
TX 77007
State Zip
Fax Number
Proposal Forms COMM/SVCS v.05.31.2019
12007 Research Boulevard· Austin, Texas 78759-2439 · PH: 800-695-2919 • FAX: 800-211-5454 • buyboard.com

LOCATION /AUTHORIZED SELLER LISTINGS
If you have more than one location/authorized seller that will service a contract awarded under this Proposal Invitat ion, please list each location/authorized seller below. If additional sheets are required, please duplicate this form as necessary.

Galls, LLC
Company Name
1630 111 st Street
Address
Grand Prairie
City
972-660-8433
Phone Number
Contact Person
Galls, LLC
Company Name
TX
State
3200 Commander Drive, Suite 114
Address
Carrolton
City
972-246-3633
Phone Number
Contact Person
TX
State
75050
Zip
Fax Number
75006
Zip
Fax Number
Proposal Forms COMM/SVCS v.05.31.2019
Pw!!'!..I!!!!®
12007 Research Boulevard· Austin, Texas 78759-2439 · PH: 800-695-2919 • FAX: 800-211-5454 • buyboard.com

LOCATION /AUTHORIZED SELLER LISTINGS
If you have more than one location/authorized seller that will service a contract awarded under this Proposal Invitation, please list each location/authorized seller below. If additional sheets are required, please duplicate this form as necessary.

Galls, LLC
Company Name
1340 Russell Cave Road
Address
Lexington
City
800-876-4242
Phone Number
Contact Person
Company Name
Address
City
Phone Number
Contact Person
KY 40505
State Zip
Fax Number
State Zip
Fax Number
Proposal Forms COMM/SVCS v.05.31.2019
12007 Research Boulevard · Austin, Texas 78759-2439 · PH: 800-695-2919 · FAX: 800-211-5454 · buyboard.com Proposal Forms COMM/SVCS v.05.31.2019

MANUFACTURER DEALER DESIGNATION
I
f Vendor is a manufacturer that sells products through a dealer network and wishes to designate a dealer or multiple dealers (“Designated Dealers”) to receive Cooperative member Purc hase Orders on Vendor’s behalf, you must complete this form for each dealer you wish to designate.

R
egardless of any Designated Dealers submitted by Vendor, Vendor specifically agrees and acknowledges that any such designations are for Vendor’s convenience only and shall not, if Vendor is awarded a Contract, relieve Vendor of any obligations under the Contract, including payment of Cooperative service fees on all Purchase Orders submitted to Vendor or any Designated Dealer. In accordance with the General Terms and Conditions, an awarded Vendor shall remain responsible and liable for all of its obligations under the Contract and the performance of both Vendor and any of Vendor’s Designated Dealers under and in accordance with the Contract and remain subject to all remedies for default thereunder, including, but not limited to suspension and termination of Vendor’s Contract for nonpayment of service fees.

I
f awarded, Vendor authorizes the Cooperative, in its sole discretion, to list any Vendor Designated Dealers in the BuyBoard system and to receive Purchase Orders directly from Cooperative members on behalf of Vendor. To the extent a Vendor with Designated Dealers receives a Purchase Order directly, it shall be the responsibility of Vendor to appropriately process such Purchase Order in accordance with the Contract, including but not limited to timely forwarding such Purchase Order to a Designated Dealer for processing.

T
he Cooperative reserves the right, in its sole discretion, to refuse addition of, or request removal of, any Designated Dealer, and Vendor agrees to immediately require such Designated Dealer to cease accepting Purchase Orders or otherwise acting on Vendor’s behalf under the Contract. Further, the Cooperative’s administrator shall be authorized to remove or suspend any or all Designated Dealers from the BuyBoard at any time in its sole discretion.

If
you wish to designate a dealer to service a contract awarded under this Proposal Invitation, please list the Designated Dealer below and have this form signed by an official of your company authorized to make such designation. If you wish to designate multiple dealers, please duplicate this form as necessary. ______________________________________________________________________ ______________________________
Designated Dealer Name
______________________________________________________________________ ______________________________
Designated Dealer Address
___
__________________________________ _________________________ _________________ City State Zip
__________
_______________________________ _______________________________________ Phone Number Fax Number
__________
_______________________________ _____________________________________________________ Email address Designated Dealer Tax ID Number* (*attach W-9) ______________________________________________________________________ ______________________________
Designated Dealer Contact Person
______________________________
__________ ___________________________________________________ Your Company Name Signature of Authorized Company Official N/A
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posal Forms COMM/SVCS v.05.31.2019

TEXAS REGIONAL SERVICE DESIGNATION
The Cooperative (referred to as “Texas Cooperative” in this form and in the State Service Designation form) offers vendors the opportunity to service its members throughout the entire State of Texas. If you do not plan to service all Texas Cooperative members statewide, you must indicate the specific regions you will service on this form. If yo u propose to serve different regions for different products or services included in your proposal, you must complete and submit a separate Texas Regional Service Designation form for each group of products and clearly indicate the products or services to w hich the designation applies in the space provided at the end of this form. By designating a region or regions, you are certifying that you are authorized and willing to provide the proposed products and services in those regions. Designating regions in which you are either unable or unwilling to provide the specified products and services shall be grounds for either rejection of your proposal or, if awarded, termination of your Contract. Additionally, if you do not plan to service Texas Cooperative members (i.e., if you will service only states other than Texas), you must so indicate on this form. _____________________________________________________
Company Name
_________________________________________________
Si
gnature of Authorized Company Official
_________________________________________________
Pri
nted Name
 I will service Texas
Cooperative members
statewide.
 I will not service Texas
Cooperative members
statewide. I will only
service members in the
regions checked below:

Regio n Headquarters
 1 Edinburg
 2 Corpus Christi
 3 Victoria
 4 Houston
 5 Beaumont
 6 Huntsville
 7 Kilgore
 8 Mount Pleasant
 9 Wichita Falls
 10 Richardson
 11 Fort Worth
 12 Waco
 13 Austin
 14 Abilene
 15 San Angelo
 16 Amarillo
 17 Lubbock
 18 Midland
 19 El Paso
 20 San Antonio
 I will not service members
of the Texas Cooperative.

12007 Research Boulevard · Austin, Texas 78759-2439 · PH: 800-695-2919 · FAX: 800-211-5454 · buyboard.com

Proposal Forms COMM/SVCS v.05.31.2019
If this Texas Regional Service Designation form applies to only one or some of the products and services proposed by Vendor, list the products and services to which this form applies here:

____________________________________________________________________________________________________

12007 Research Boulevard · Austin, Texas 78759-2439 · PH: 800-695-2919 · FAX: 800-211-5454 · buyboard.com

Proposal Forms COMM/SVCS v.05.31.2019

STATE SERVICE DESIGNATION

The Cooperative offers vendors the opportunity to service other governmental entities in the United States , including intergovernmental purchasing cooperatives such as the National Purchasing Cooperative BuyBoard. You must complete this form if you plan to service the entire United States, or will service only the specific states indicated. (Note: If you plan to service Texas Cooperative members, be sure that you complete the Texas Regional Service Designation form.)

If you serve different states for different products or services included in your proposal, you must complete and submit a separate State Service Designation form for each group of p roducts and clearly indicate the products or services to which the designation applies in the space provided at the end of this form. By designating a state or states , you are certifying that you are authorized and willing to provide the proposed products and services in those states . Designating states in which you are either unable or unwilling to provide the specified products and services shall be grounds for either rejection of your proposal or, if awarded, termination of your Contract.

Please check (√) all that apply:

I will service all states in the United States.

I will not service all states in the United States. I will service only the states checked below:

Alabama
Alaska Nebraska
Arizona Nevada
Arkansas New Hampshire
California (Public Contract Code 20118 & 20652) New Jersey Colorado New Mexico
Connecticut New York
Delaware North Carolina
District of Columbia North Dakota
Florida Ohio
Georgia Oklahoma
Hawaii Oregon
Idaho Pennsylvania
Illinois Rhode Island
Indiana South Carolina
Iowa South Dakota
Kansas Tennessee
Kentucky Texas
Louisiana Utah
Maine Vermont
Maryland Virginia
Massachusetts Washington
Michigan West Virginia
Minnesota Wisconsin
Mississippi Wyoming
Missouri
Montana

12007 Research Boulevard · Austin, Texas 78759-2439 · PH: 800-695-2919 · FAX: 800-211-5454 · buyboard.com

Proposal Forms COMM/SVCS v.05.31.2019

___________________________________________________
Company Name

___________________________________________ ________________________________ Signature of Authorized Company Official Printed Name

If this State Service Designation form applies to only one or some of the products and services proposed by Vendor, list the products and services to which this form applies here:

________________________________________________________________________________________________

________________________________________________________________________________________________ This form will be used to ensu re that you can service other gover nmental entities throughout the United Sta tes as indicated. Your signature below confirms that you understand your service commitments during the term of a contract awarded under this proposal.

12007 Research Boulevard · Austin, Texas 78759-2439 · PH: 800-695-2919 · FAX: 800-211-5454 · buyboard.com

Proposal Forms COMM/SVCS v.05.31.2019

NATIONAL PURCHASING COOPERATIVE VENDOR AWARD AGREEMENT

In accordance with the Terms and Conditions associated with this Proposal Invitation, a contract awarded under this Proposal Invitation may be “piggy-backed” by another governmental entity. The National Purchasing Cooperative is an intergovernmental purchasing cooperative formed by certain school districts outside of Texas to serve its members throughout the United States . If you agree to be considered for a piggy -back award by the National Purchasing Cooperative, you agree to the following terms and agree to serve National Purchasing Cooperative members in the states you have indicated on the State Service Designation form, in your Proposal.

By signing this form, Proposer (referred to in this Agreement as “Vendor”) agrees as follows:

1. Vendor acknowledges that if The Local Government Purchasing Cooperative (“ Texas Cooperative”) awards Vendor a contract under this Proposal Invitation (“Underlying Award”), the National Purchasing Cooperative (“National Cooperative”) may - but is not required to - “piggy-back” on or re-award all or a portion of that Underlying Award (“Piggy-Back Award”).

By signing this National Cooperative Vendor Award Agreement (“Agreement”), Vendor accepts and agrees to be bound by any such Piggy-Back Award as provided for herein.

2. In the event National Cooperative awards Vendor a Piggy -Back Award, the National Cooperative Administrator (“BuyBoard Administrator”) will notify Vendor in writing of such Piggy- Back Award, which award shall commence on the effective date stated in the Notice and end on the expiration date of the Underlying Award, subject to annual renewals as authorized in writing by the BuyBoard Administrator. Vendor agrees that no further signature or other action is required of Vendor in order for the Piggy- Back Award and this Agreement to be binding upon Vendor. Vendor further agrees that no interlineations or changes to this Agreement by V endor will be binding on National Cooperative, unless such changes are agreed to by its BuyBoard Administrator in writing.

3. Vendor agrees that it shall offer its goods and services to National Cooperative members at the same unit pricing and same general terms and conditions, subject to applicable state laws in the state of purchase, as required by the Underlying Award. However, nothing in this Agreement prevents Vendor from offering National Cooperative members better (i.e., lower) competitive pricing and more favorable terms and conditions than those in the Underlying Award.

4. Vendor hereby agrees and confirms that it will serve those s tates it has designated on the State Service Designation Form of this Proposal Invitation. Any changes t o the st ates designated on the State Service Designation Form must be approved in writing by the BuyBoard Administrator.

5. Vendor agrees to pay National Cooperative the service fee provided for in the Underlying Award based on the amount of purchases generated from National Cooperative members through the Piggy- Back Award. Vendor shall remit payment to National Cooperative on such schedule as it specifies (which shall not be more often than monthly). Further, upon request, Vendor shall provide National Coope rative with copies of all purchase orders generated from National Cooperative members for purposes of reviewing and verifying purchase activity. Vendor further agrees that National Cooperative shall have the right, upon reasonable written notice, to revie w Vendor’s records pertaining to purchases made by National Cooperative members in order to verify the accuracy of service fees.

6. Vendor agrees that the Underlying Award, including its General Terms and Conditions, are adopted by reference to the fullest extent such provisions can reasonably apply to the post -proposal/contract award phase. The rights and responsibilities that would ordinarily inure to the Texas Cooperative pursuant to the Underlying Award shall inure to National Cooperative; and, conversely, the rights and responsibilities that would ordinarily inure to Vendor in the Underlying Award shall inure to Vendor in this Agreement. Vendor recognizes and agrees that Vendor and National Cooperative are the only parties to this Agreement, and th at nothing in this Agreement has application to other third parties, including the Texas Cooperative. In the event of conflict between this Agreement and the terms of the Underlying Award, the terms of this Agreement shall control, and then only to the extent necessary to reconcile the conflict.

12007 Research Boulevard · Austin, Texas 78759-2439 · PH: 800-695-2919 · FAX: 800-211-5454 · buyboard.com

Proposal Forms COMM/SVCS v.05.31.2019

7. This Agreement shall be governed and construed in accordance with the laws of the State of Rhode Island and venue for any dispute shall lie in the federal district court of Alexandria, Virginia.

8. Vendor a cknowledges and agrees that the award of a Piggy- Back Award is within the sole discretion of National Cooperative, and that this Agreement does not take effect unless and until National Cooperative awards Vendor a Piggy- Back Award and the BuyBoard Administrator notifies Vendor in writing of such Piggy-Back Award as provided for herein.

WHEREFORE, by signing below Vendor agrees to the foregoing and warrants that it has the authority to enter into this Agreement.

_______________________________________ _ __________________________________________ Name of Vendor Proposal Invitation Number

_______________________________________ ___________________________________________ Signature of Authorized Company Official Printed Name of Authorized Company Official

__________________________________
Date

12007 Research Boulevard · Austin, Texas 78759-2439 · PH: 800-695-2919 · FAX: 800-211-5454 · buyboard.com

Proposal Forms COMM/SVCS v.05.31.2019

FEDERAL AND STATE/PURCHASING COOPERATIVE EXPERIENCE

The Cooperative strives to provide its members with the best services and products at the best prices available from vendors with the technical resources and ability to serve Cooperative members. Please respond to the following questions.

1. Provide the dollar value of sales to or through purchasing cooperatives at or based on an established catalog or market price during the previous 12- month period or the last fiscal year: $______________. (The period of the 12 month period is _________/_________). In the event that a dollar value is not an a ppropriate measure of the sales, provide and describe your own measure of the sales of the item(s).

2. By submitting a proposal, you agree that, based on your written discounting policies, the discounts you offer the Cooperative are equal to or better than the best price you offer other purchasing cooperatives for the same items under equivalent circumstances.

3. Provide the information requested below for other purchasing cooperatives for which Proposer currently serves, or in the past has served, as an aw arded vendor . Rows should be added to accommodate as many purchasing cooperatives as required.

PURCHASING
GROUP

CURRENT
VENDOR?
(Y/N)
FORMER VENDOR (Y/N)? –

IF YES, LIST YEARS

AS VENDOR

AWARDED

COMMODITY

CATEGORY(IES)

1. Federal General Services Administration

2. T-PASS (State of Texas)

3. U.S. Communities Purchasing Alliance

4. National IPA/TCPN

5. Houston-Galveston Area Council (HGAC)

6. National Joint Powers Alliance (NJPA)

7. E&I Cooperative

8. The Interlocal Purchasing System (TIPS)

9. Other

MY COMPANY DOES NOT CURRENTLY HAVE ANY OF THE ABOVE OR SIMILAR TYPE CONTRACTS.

CURRENT BUYBOARD VENDORS
If you are a current BuyBoard vendor in the same contract category as proposed i n this Proposal Invitation, indicate the discount for your current BuyBoard contract and the proposed discount in this Proposal. Explain any difference between your current and proposed discounts.

Current Discount (%): _________________________ Proposed Discount (%): ________________________

Explanation: _________________________________________________________________________________________

____________________________________________________________________________________________________

12007 Research Boulevard · Austin, Texas 78759-2439 · PH: 800-695-2919 · FAX: 800-211-5454 · buyboard.com

Proposal Forms COMM/SVCS v.05.31.2019
By signature below, I certify that the above is true , complete and accurate and that I am authorized by my company to make this certification.

________________________________________________
Company Name

_______________________________________ _____________________________________ Signature of Authorized Company Official Printed Name

12007 Research Boulevard · Austin, Texas 78759-2439 · PH: 800-695-2919 · FAX: 800-211-5454 · buyboard.com Propo
sal Forms COMM/SVCS v.05.31.2019

GOVERNMENTAL REFERENCES
For yo
ur Proposal to be considered, you must supply a minimum of five (5) individual governmental entity references. The Cooperative may contact any and all references provided as part of the Proposal evaluation. Provide the information requested below, including the existing price/discounts you offer each customer. The Cooperative may determine whether prices/discounts are fair and reasonable by com paring prices/discounts stated in your Proposal with the prices/discounts you offer other governmental customers. Attach additional pages if necessary.

Quantity/
Entity Name Contact Phone# Email Address Discount Volume______

1._________________________________________________________________________________________________

2.__________________________________________________________________________________________________

3.__________________________________________________________________________________________________

4.__________________________________________________________________________________________________

5.__________________________________________________________________________________________________ Do you ever modify your written policies or standard governmental sales practices as identified in the above chart to give better discounts (lower prices) than indicated? YES NO If YES, please explain:
________________________________________________
_______________________________________________________________ _______________________________________________________________________________________________________________ _______________________________________________________________________________________________________________ By signature below, I certify that the above is true and correct and that I am a uthorized by my company to make this certification.
________________________________________________
Com
pany Name
________________________________________________
Sig
nature of Authorized Company Official
________________________________________________
Printe
d Name
Dallas County
Sheriff's Dept.

Debra
Morris
214-653
-7933
20% $28,000.00
Dallas Police
Dept.

Kimberly
Brewer
214-670
-6098
>25% $450,000.00
Denton County
Sheriff's Dept.

Vanessa
Freeman
940-349
-3145
>20% $131,000.00
San Antonio
Fire Dept.

Joe
Arrington
210-393
-2907
15% under MSRP $800,000.00
Houston
Police
Mike Barrow 832-316
-5664
15% under MSRP $1,200,000.00

12007 Research Boulevard · Austin, Texas 78759-2439 · PH: 800-695-2919 · FAX: 800-211-5454 · buyboard.com

Proposal Forms COMM/SVCS v.05.31.2019

MARKETING STRATEGY

For your Proposal to be considered, you must submit the Marketing Strategy you will use if the Cooperative accepts all or part of your Proposal. (Example: Explain how your company will initially inform Cooperative members of your BuyBoard contract, and how you will continue to support the BuyBoard for the duration of the contract period.)

Attach additional pages if necessary.

_____________________________________________________________________________________________________________

________________________________________________
Company Name

________________________________________________
Signature of Authorized Company Official

________________________________________________
Printed Name

12007 Research Boulevard · Austin, Texas 78759-2439 · PH: 800-695-2919 · FAX: 800-211-5454 · buyboard.com

Proposal Forms COMM/SVCS v.05.31.2019

CONFIDENTIAL/PROPRIETARY INFORMATION

A. Public Disclosure Laws
All Proposals, forms, documentation, or other materials submitted by Vendor to the Cooperative in response to this Proposal Invitation, including catalogs and pricelists, may be subject to the disclosure requirements of the Texas Public Information Act (Texas Government Code chapter 552.001, et. seq. ) or similar disclosure law. Proposer must clearly identify on this form any information in its Proposal (including forms, documentation, or ot her materials submitted with the Proposal) that Proposer considers proprietary or confidential. If Proposer fails to properly identify the information, the Cooperative shall have no obligation to notify Vendor or seek protection of such information from public disclosure should a member of the public or other third party request access to the information under the Texas Public Information Act or similar disclosure law. Proposer will be notified of any third party request for information in a Proposal th at Proposer has identified in this form as proprietary or confidential.

Does your Proposal (including forms, documentation, or other materials submitted with the Proposal) contain information which Vendor considers proprietary or confidential?

Please check (√) one of the following:

NO, I certify that none of the information included with this Proposal is considered confidential or proprietary.

YES, I certify that this Proposal contains information considered confidential or proprietary and all such information is specifically identified on this form.

If you responded “YES”, you must identify below the specific information you consider confidential or proprietary. List each page number, form number, or other informat ion sufficient to make the information readily identifiable. The Cooperative and its Administrator will not be responsible for a Proposer’s failure to clearly identify information considered confidential or proprietary. Further, by submitting a Prop osal, Proposer acknowledges that the Cooperative and its Administrator will disclose information when required by law, even if such information has been identified herein as information the vendor considers confidential or proprietary.

Confidential / Proprietary Information:

____________________________________________________________________________________________________

____________________________________________________________________________________________________ (Attach additional sheets if needed.)

12007 Research Boulevard · Austin, Texas 78759-2439 · PH: 800-695-2919 · FAX: 800-211-5454 · buyboard.com

Proposal Forms COMM/SVCS v.05.31.2019
B. Copyright Information
Does your Proposal (including forms, documentation, or other materials submitted with the Proposal) contain copyright information?

Please check (√) one of the following:

NO, Proposal (including forms, documentation, or other materials submitted with the Proposal) does not contain copyright information.

YES, Proposal (including forms, documentation, or other materials submitted with the Proposal) does contain copyright information.

If you responded “YES”, identify below the specific documents or pages containing copyright information.

____________________________________________________________________________________________________

____________________________________________________________________________________________________ (Attach additional sheets if needed.)

C. Consent to Release Confidential/Proprietary/Copyright Information to BuyBoard Members BuyBoard members (Cooperative and nonprofit members) seeking to make purchases through the BuyBoard may wish to view information included in the Proposals of awarded Vendors. If you identified information on this form as confidential, proprietary, or subject to copyright, and you are awarded a BuyBoard contract, your acceptance of the BuyBoard contrac t award constitutes your consent to the disclosure of such information to BuyBoard members, including posting of such information on the secure BuyBoard website for members. Note: Neither the Cooperative nor its Administrator will be responsible for the use or distribution of information by BuyBoard members or any other party.

D. Consent to Release Proposal Tabulation
Notwithstanding anything in this Confidential/Proprietary Information form to the contrary, by submitting a Proposal, Vendor consents and agrees that, upon Contract award, the Cooperative may publically release, including posting on the public BuyBoard website, a copy of the proposal tabulation for the Contract including Vendor name; proposed catalog/pricelist name(s); proposed percentage di scount(s), hourly labor rate (s), or other specified pricing; and Vendor award or non-award information.

By signature below, I certify that the information in this form is true, complete, and accurate and that I am authorized by my company to make this certification and all consents and agreements contained herein.

_______________________________________
Company Name

_______________________________________
Signature of Authorized Company Official

_______________________________________
Printed Name

_______________________________________
Date

12007 Research Boulevard · Austin, Texas 78759-2439 · PH: 800-695-2919 · FAX: 800-211-5454 · buyboard.com

Proposal Forms COMM/SVCS v.05.31.2019

VENDOR BUSINESS NAME

By submitting a Proposal, Proposer is seeking to enter into a legal contract with the Cooperative. As such, a Proposer must be an individual or legal business entity capable of entering into a binding contract. Proposers, must completely and accurately provide the information requested below or your Proposal may be deemed non-responsive.

Name of Proposing Company: ____________________________________________________________ (List the legal name of the company seeking to contract with the Cooperative. Do NOT list an assumed name, dba, aka, etc. here. Such information may be provided below. If you are submitting a joint proposal with another entity to provide the same prop osed goods or services, each submitting entity should complete a separate vendor information form. Separately operating legal business entities, even if affiliated entitie s, which propose to provide goods or services separately must submit their own Proposals.)

Please check (√) one of the following:

Type of Business:

Individual/Sole Proprietor _____
Corporation _____
Limited Liability Company _____
Partnership _____
Other _____ If other, identify ________________________ ________________________
________________________

State of Incorporation (if applicable): ___________________________

Federal Employer Identification Number: ___________________________ (Vendor must include a completed IRS W-9 form with their proposal)

List the Name(s) by which Vendor, if awarded, wishes to be identified on the BuyBoard: (Note: If different than the Name of Proposing Company listed above, only valid trade names (dba, aka, etc.) of the Proposing Company may be used and a copy of your As sumed Name Certificate(s), if applicable, must be attached.)

____________________________________________________________________________________________________

12007 Research Boulevard · Austin, Texas 78759-2439 · PH: 800-695-2919 · FAX: 800-211-5454 · buyboard.com

Proposal Forms COMM/SVCS v.05.31.2019

EDGAR VENDOR CERTIFICATION
(2 CFR Part 200 and Appendix II)

When a Cooperative member seeks to procure goods and services using funds un der a federal grant or contract, specific federal laws, regulations, and requirements may apply in addition to those under state law. This includes, but is not limited to, the procurement standards of the Uniform Administrative Requirements, Cost Princip les and Audit Requirements for Federal Awards, 2 CFR 200 (sometimes referred to as the “Uniform Guidance” or new “EDGAR”). All Vendors submitting proposals must complete this EDGAR Certification Form regarding Vendor’s willingness and ability to comply wi th certain requirements which may be applicable to specific Cooperative member purchases using federal grant funds. This completed form will be made available to Cooperative members for their use while considering their purchasing options when using federa l grant funds. Cooperative members may also require Vendors to enter into ancillary agreements, in addition to the BuyBoard contract’s general terms and conditions, to address the member’s specific contractual needs, including contract requirements for a procurement using federal grants or contracts.

For each of the items below, Vendor should certify Vendor’s agreement and ability to comply, where applicable, by having Vendor’s authorized representative complete and initial the applicable boxes and sign the acknowledgment at the end of this form. If you fail to complete any item in this form, the Cooperative will consider and may list the Vendor’s response on the BuyBoard as “NO,” the Vendor is unable or unwilling to comply. A “NO” response to any of the items may, if applicable, impact the ability of a Cooperative member to purchase from the Vendor using federal funds.

1. Vendor Violation or Breach of Contract Terms:

Contracts for more than the Simplified Acquisition Threshold, which is the inflation a djusted amount determined by the Civilian Agency Acquisition Council and the Defense Acquisition Regulations Council (Councils) as authorized by 41 USC 1908, must address administrative, contractual, or legal remedies in instances where contractors violate or breach contract terms, and provide for such sanctions and penalties as appropriate.

Provisions regarding Vendor default are included in the BuyBoard General Terms and Conditions, including Section E.18, Remedies for Defaul t and Termination of Contract . Any Contract award will be subject to such BuyBoard General Terms and Conditions, as well as any additional terms and conditions in any Purchase Order, Cooperative member ancillary contract, or Member Construction Contract agreed upon by Vendor and the Cooperative member which must be consistent with and protect the Cooperative member at least to the same extent as the BuyBoard Terms and Conditions.

The remedies under the Contract are in addition to any other remedies that m ay be available under law or in equity. By submitting a Proposal, you agree to these Vendor violation and breach of contract terms.

2. Termination for Cause or Convenience:

For any Cooperative member purchase or contract in excess of $10,000 made using federal funds, you agree that the following term and condition shall apply:

The Cooperative member may terminate or cancel any purchase order under this Contract at any time, with or without cause, by providing seven (7) business days advance written noti ce to the Vendor. If this Ag reement is terminated in accordance with this Paragraph, the Cooperative member shall only be required to pay Vendor for goods or services delivered to the Cooperative member prior to the termination and not otherwise returned in accordance with Vendor’s return policy. If the Cooperative member has paid Vendor for goods or services not yet provided as of the date of termination, Vendor shall immediately refund such payment(s).

If an alternate provision for termination of a Co operative member purchase for cause and convenience, including the manner by which it will be effected and the basis for settlement, is included in the Cooperative member’s purchase order, ancillary agreement, or Member Construction Contract agreed to by t he Vendor, the Cooperative member’s provision shall control.

12007 Research Boulevard · Austin, Texas 78759-2439 · PH: 800-695-2919 · FAX: 800-211-5454 · buyboard.com

Proposal Forms COMM/SVCS v.05.31.2019

3. Equal Employment Opportunity:

Except as otherwise provided under 41 CFR Part 60, all Cooperative member purchases or contracts that meet the definition of “federally assisted construction c ontract” in 41 CFR Part 60 -1.3 shall be deemed to include the equal opportunity clause provided under 41 CFR 60- 1.4(b), in accordance with Executive Order 11246, “Equal Employment Opportunity” (30 FR 12319, 12935, 3 CFR Part, 1964- 1965 Comp., p. 339), as a mended by Executive Order 1137 5, “Amending Executive Order 11246 Relating to Equal Employment Opportunity,” and implementing regulations at 41 CFR Part 60, “Office of Federal Contract Compliance Programs, Equal Employment Opportunity, Department of Labor.”

The equal opportunity cla use provided under 41 CFR 60- 1.4(b) is hereby incorporated by reference. Vendor agrees that such provision applies to any Cooperative member purchase or contract that meets the definition of “federally assisted construction contract” in 41 CFR Part 60-1.3 and Vendor agrees that it shall comply with such provision.

4. Davis-Bacon Act:

When required by Federal program legislation, Vendor agrees that, for all Cooperative member prime construction contracts/purchases in excess of $2,000, Vendor shall comply w ith the Davis -Bacon Act (40 USC 3141- 3144, and 3146- 3148) as supplemented by Department of Labor regulations (29 CFR Part 5, “Labor Standards Provisions Applicable to Contracts Covering Federally Financ ed and Assisted Construc tion”). In accordance with the statute, Vendor is required to pay wages to laborers and mechanics at a rate not less than the prevailing wages specified in a wage determinate made by the Secretary of Labor. In addition, Vendor shall pay wages not less than once a week.

Current prevailing wage determinations issued by the Department of Labor are available at wdol.gov. Vendor agrees that, for any purchase to which this requirement applies, t he award of the purchase to the Vendor is conditioned upon Vendor’s acceptance of the wage determination.

Vendor further agrees that it shall also comply with the Copeland “Anti -Kickback” Act (40 USC 3145), as supplemented by Department of Labor regulatio ns (29 CFR Part 3, “Contrac tors and Subcontractors on Pub lic Building or Public Work Financed in Whole or in Part by Loans or Grants from the United States”). The Act provides that each contractor or subrecipient must be prohibited from inducing, by any m eans, any person employed i n the construction, completion, or repair of public work, to give up any part of the compensation to which he or she is otherwise entitled.

5. Contract Work Hours and Safety Standards Act:

Where applicable, for all Cooperative member contracts or purchases in excess of $100,000 that involve the employment of mechanics or laborers, Vendor agrees to comply with 40 USC 3702 and 3704, as supplemented by Department of Labor regulations (29 CFR Part 5). Und er 40 USC 3702 of the Act , Vendor is required to compute the wages of every mechanic and laborer on the basis of a standard work week of 40 hours. Work in excess of the standard work week is permissible provided that the worker is compensated at a rate of not less than one and a half times the basic rate of pay for all hours worked in excess of 40 hours in the work week. The requirements of 40 USC 3704 are applicable to construction work and provide that no laborer or mechanic must be required to work in surroundings or under working conditions which are unsanitary, hazardous or dangerous. These requirements do not apply to the purchases of supplies or materials or articles ordinarily available on the open market, or contracts for transportation or transmission of intelligence.

6. Right to Inventions Made Under a Contract or Agreement:

If the Cooperative member’s Federal award meets the definition of “funding agreement” under 37 CFR 401.2(a) and the recipient or subrecipient wishes to enter into a co ntract with a small business firm or nonprofit organization regarding the substitution of parties, assignment or performance or experimental, developmental, or research work under that “funding agreement,” the recipient or subrecipie nt must comply with the requirements of 37 CFR Part 401, “Rights to Inventions Made by Nonprofit Organizations and Small Business Firms Under Government Grants, Contracts and Cooperative Agreements,” and any implementing regulations issued by the awarding agency.

Vendor agrees to comply with the above requirements when applicable.

12007 Research Boulevard · Austin, Texas 78759-2439 · PH: 800-695-2919 · FAX: 800-211-5454 · buyboard.com

Proposal Forms COMM/SVCS v.05.31.2019

7. Clean Air Act and Federal Water Pollution Control Act:

Clean Air Act (42 USC 7401- 7671q.) and the Federal Water Pollution Control Act (33 USC 1251- 1387), as amended – Contracts and subgrants of amounts in excess of $150,000 must contain a provision that requires the non-Federal award to agree to comply with all applicable standards, orders, or regulations issued pursuant to the Clean Air Act (42 USC 7401 - 7671q.) and the Federal Water Pollution Control Act, as amended (33 USC 1251-1387). Violations must be reported to the Federal awarding agency and the Regional Office of the Environmental Protection Agency (EPA).

When required, Vendor agrees to comply with all applicable st andards, orders, or regulations issued pursuant to the Clean Air Act and the Federal Water Pollution Control Act.

8. Debarment and Suspension:

Debarment and Suspension (Executive Orders 12549 and 12689) – A contract award (see 2 CFR 180.220) must not be made to parties listed on the government-wide exclusions in the System for Award Management (SAM), in accordance with the OMB guidelines at 2 CFR 180 that implement Executive Orders 12549 (3 CFR Part 1966 Comp. p. 189) and 12689 (3 CFR Part 1989 Com p. p. 235 ), “Debarment and Suspension.” SAM Exclusions contains the names of parties debarred, suspended, or otherwise excluded by agencies, as well as parties declared ineligible under statutory or regulatory authority other than Executive Order 12549.

Vendor certifies that Vendor is not currently listed on the government -wide exclusions in SAM, is not debarred, suspe nded, or otherwise excluded by agencies or declared ineligible under statutory or regulatory authority other than Executive Order 12549. Vendor further agrees to immediately notify the Cooperative and all Cooperative members with pending purchases or seeking to purchase from Vendor if Vendor is later listed on the government -wide exclusions in SAM, or is debarred, suspended, or otherwise exc luded by agencies or declared ineligible under statutory or regulatory authority other than Executive Order 12549.

9. Byrd Anti-Lobbying Amendment:

Byrd Anti-Lobbying Amendment (31 USC 1352) -- Vendors that apply or bid for an award exceeding $100,000 must file the required certification. Each tier certifies to the tier above that it will not and has not used Federa l appropriated funds to pay any person or organization for influencing or attempting to influence an officer o r employee of any agency, a member of Congress, officer or employee of Congress, or an employee of a member of Congress in connection with obtaining any Federal contract, grant or any other award covered by 31 USC 1352. Each tier must al so disclose any lobbying with non- Federal funds that takes place in connection with obtaining any Federal award. Such disclosures are forwarded from tier to tier up to the non -Federal award. As applicable, Vendor agrees to file all certifications and disc losures required b y, and otherwise comply with, the Byrd Anti-Lobbying Amendment (31 USC 1352).

10. Procurement of Recovered Materials:

For Cooperative member purchases utilizing Federal funds, Vendor agrees to comply with Sect ion 6002 of the Solid Waste Disposal Act, as amended by the Resource Conservation and Recovery Act where applicable and provide such information and certifications as a Cooperative member may require to confirm estimates and otherwise comply. The requirem ents of Section 6002 include procuring only items designated in guidelines of the Environmental Protection Agency (EPA) at 40 CFR Part 247 that contain the highest percentage of recovered mat erials practicable, consistent with maintaining a satisfactory level of competition, where the purchase price of the item exceeds $10,000 or the value of the quantity acquired during the preceding fiscal year exceeded $10,000; procuring solid waste managem ent services in a manner that maximizes energy and resource recovery, and establishing an affi rmative procurement program for procurement of recovered materials identified in the EPA guidelines.

11. Profit as a Separate Element of Price:

For purchases using federal funds in excess of the Simplified Acquisition Threshold, a Cooperative member may be required to negotiate profit as a separate element of the price. See, 2 CFR 200.323(b). When required by a Cooperative member, Vendor agrees to provide info rmation and negotiate with the Cooperative member regarding profit as a separate element of the price for a particular purchase. However, Vendor agrees that the total price, including profit, charged by Vendor to the Cooperative member shall not exceed th e awarded pricing, including a ny applicable discou nt, under Vendor’ s Cooperative Contract.

12007 Research Boulevard · Austin, Texas 78759-2439 · PH: 800-695-2919 · FAX: 800-211-5454 · buyboard.com

Proposal Forms COMM/SVCS v.05.31.2019

12. General Compliance and Cooperation with Cooperative Members:

In addition to the foregoing specific requirements, Vendor agrees, in accepting any Purchase Order from a Cooperative member, it shall make a good faith effort to wo rk with Cooperative members to provide such information and to satisfy such requirements as may apply to a particular Cooperative member purchase or purchases including, but not limited to, applicable recordkeeping and record retention requirements.

Vendor Certification Item No.

Vendor Certification:

YES, I agree or
NO, I do NOT agree

Initial

1. Vendor Violation or Breach of Contract Terms

2. Termination for Cause or Convenience

3. Equal Employment Opportunity

4. Davis-Bacon Act

5. Contract Work Hours and Safety Standards Act

6. Right to Inventions Made Under a Contract or Agreement

7. Clean Air Act and Federal Water Pollution Control Act

8. Debarment and Suspension

9. Byrd Anti-Lobbying Amendment

10. Procurement of Recovered Materials

11. Profit as a Separate Element of Price

12. General Compliance and Cooperation with Cooperative Members

By signature below, I certify that the information in this form is true, complete, and ac curate and that I am authorized by my company to make this certification and all consents and agreements contained herein.

__________________________________________
Company Name

__________________________________________
Signature of Authorized Company Official

__________________________________________
Printed Name

12007 Research Boulevard · Austin, Texas 78759-2439 · PH: 800-695-2919 · FAX: 800-211-5454 · buyboard.com

Proposal Forms COMM/SVCS v.05.31.2019

PROPOSAL INVITATION QUESTIONNAIRE

The Cooperative will use your responses to the questions below in evaluating your Proposal and technical and financial resources to provide the goods and perform the servic es (“Work”) under the BuyBoard contract contemplated by this Proposal Invitation (“Contract”). Proposers must fully answer each question, numbering your responses to correspond to the questions/numbers below. Proposers must complete b elow or attach your responses to this questionnaire, sign where indicated below, and submit the signed questionnaire and your responses to all questions in one document with your Proposal. You must submit the signed questionna ire and responses with your P roposal or the Proposal will not be considered.

1. List the number of years Proposer has been in business and former business names (if applicable). Note whether your company is currently for sale or involved in any transaction that would significantly alt er its business or result in acquisition by another entity.

____________________________________________________________________________________________________

2. Describe the resources Proposer has to mana ge staff and success fully perform the Work contemplated under this Contract. State the number and summarize the experience of company personnel who may be utilized for the Work, including those who will be available to Cooperative members for assistance with project development, technical issues, and product selection for Work associated with this Contract.

____________________________________________________________________________________________________

3. Describe Proposer ’s financial capability to perform the Contract. State or describe the firm’s financial strength and rating, bonding capacity, and insurance coverage limits. State whether the firm, or any of the firm’s past or present owners, principal shareholders or stockholders, or officers, have been a debtor party to a bankruptcy, receivership, or insolvency proceeding in the last 7 years, and identify any such debtor party by name and relationship to or position with your firm.

____________________________________________________________________________________________________

12007 Research Boulevard · Austin, Texas 78759-2439 · PH: 800-695-2919 · FAX: 800-211-5454 · buyboard.com

Proposal Forms COMM/SVCS v.05.31.2019

4. Does your company have any outstanding financial judgments and/or is it currently in default on any loan or financing agreement? If so, provide detailed information on the nature of such items and prospects for resolution. ____________________________________________________________________________________________________

____________________________________________________________________________________________________

5. List all contracts, if any, in the last 10 years on which Proposer has defaulted, failed to complete or deliver the work, or that have been terminated for any reason. For each such contract, provide the project name, scope, value and date and the name of the procuring entity. Fully explain the circumstances of the default, failure to complete or deliver the work, or termination.

____________________________________________________________________________________________________

6. List all li tigation or other legal proceedings (including arbitration proceedings), if any, in the last 10 years brought against your firm, or any of the firm’s past or present owners, principal shareholders or stockholders, officers, agents or employees, that relate s to or arises from a contract similar to this Contract or the work contemplated under this Contract. Provide the style of the lawsuit or proceeding (name of parties and court or tribunal in which filed), nature of the claim, and resolution or current status.
____________________________________________________________________________________________________

____________________________________________________________________________________________________

____________________________________________________________________________________________________ By signature below, I certify that the information contained in and/or attached to this Proposal Invitation Questionnaire in response to the above questions is true and correct and that I a m authorized by my company to make this certification.

________________________________________________
Company Name

________________________________________________
Signature of Authorized Company Official

Galls, LLC Subsidiaries/ Other Business Name:

Galls, LLC dba Galls Long Beach Uniforms Quartermaster, LLC Roy Tailors Uniform Co., LLC
Roy Tailors Uniform Company of Columbus, LLC Postal Uniform Xpress Best Uniforms, LLC
Lone Star Uniforms, LLC
Postal Uniforms Direct
Postal Uniforms Online
Postal Uniform Discounters
American Postal Uniforms
Wasserman Uniforms
A.M.E.'s Uniforms
Sterling's Uniforms
McCain Uniforms dba Azar Uniforms US Calvary, LLC
Galls Blumenthal Uniform Company, LLC Galls Blumenthal Postal Uniform, LLC Alamar Uniforms
Rosens Uniforms
Neve's Uniforms
Uniforms Unlimited
Arslan Uniforms
Patriot Outfitters, LLC
Carpenter Uniforms and Promotional Products Red the Uniform Tailor Miller Uniforms and Emblems Inc.

KEEPRS Inc.

Staff Information and Contacts

Larry Skinker
Account Manager
[email protected]
(859) 800-1298

Cameron Bronski
Account Manager
[email protected]
(859) 800-1374

Matt Rose
Account Manager
[email protected]
(859) 800-1305

Tara Beulah
Account Manager
[email protected]
(713) 574-5137

Alecia Kimball
Account Manager
[email protected]
(859) 800-1251

Rob Hauswald
Account Manager
[email protected]
(859) 800-1348

Andrea Griffiths
Account Manager
[email protected]
(832) 397-6832

Cecilia Ramirez
Account Manager
[email protected]
(512) 351-4337

Jordan Dunphy
Account Manager
[email protected]
(512) 351-4418

Lina Hester
Account Manager
[email protected]
(859) 800-1139
Kevin Glover
Account Manager
[email protected]
(859) 800-1351

Joe Clements
Inside Sales Team Lead
[email protected]
(859) 800-1368

Paul Bennet
Regional Account Executive
[email protected]
(713) 574-9378

Joe Braaksma
Regional Account Executive
[email protected]
(713) 581-8077

Ken Stoelke
Regional Account Executive
[email protected]
(713) 659-0622

Wayne Cook
District Sales Manager
[email protected]
(850) 443-4924

Dave Mitrani
Regional Account Executive
[email protected]
(713) 588-0723

Jack Conoly
Regional Account Executive
[email protected]
(972) 358-1095

Norma Borrego
Regional Account Executive
[email protected]
(520) 965-4000

Terry Jones
District Sales Manager
[email protected]
(859) 537-9805

12007 Research Boulevard · Austin, Texas 78759-2439 · PH: 800-695-2919 · FAX: 800-211-5454 · buyboard.com

Proposal Forms COMM/SVCS v.05.31.2019

R EQUIRED F ORMS C HECKLIST
(Please check (√) the following)

Completed: Proposer’s Agreement and Signature

Completed: Vendor Contact Information

Completed: Felony Conviction Disclosure and Debarment Certification

Completed: Resident/Nonresident Certification

Completed: No Israel Boycott Certification

Completed: No Excluded Nation or Foreign Terrorist Organization Certification

Completed: Historically Underutilized Business (HUB) Certification)

Completed: Construction Related Goods and Services Affirmation

Completed: Deviation/Compliance

Completed: Location/Authorized Seller Listings

Completed: Manufacturer Dealer Designation

Completed: Texas Regional Service Designation

Completed: State Service Designation

Completed: National Purchasing Cooperative Vendor Award Agreement

Completed: Federal and State/Purchasing Cooperative Experience

Completed: Governmental References

Completed: Marketing Strategy

Completed: Confidential/Proprietary Information

Completed: Vendor Business Name with IRS Form W-9

Completed: EDGAR Vendor Certification

Completed: Proposal Invitation Questionnaire

Completed: Required Forms Checklist

Completed: Proposal Specification Form with Catalogs/Pricelists and Texas Department of Public Safety License
*Catalogs/Pricelists must be submitted with proposal response or response will not be considered.

Proposal Invitation No. 603-20-Public Safety and Firehouse Supplies and Equipment (Catalogs/Pricelists must be submitted with Proposal or Proposal will not be considered¹.) Item
No. Short Description Full Description
State Percent (%) of
Discount off
Catalog/Pricelist¹
State Name of
Catalog/Pricelist¹
Exceptions to
Discount
1 Discount (%) Off
Catalog/Pricelist for
Firearms and
Ammunition
Please state the discount (%) off catalog/pricelist for Firearms and Ammunition. Catalog/Pricelist MUST be included or proposal will not be considered.
______________%
2 Discount (%) Off
Catalog/Pricelist for
Tactical Equipment
Please state the (%) off catalog/pricelist for Tactical Equipment.

Catalog/Pricelist MUST be included or proposal will not be considered. ______________% 3 Discount (%) Off
Catalog/Pricelist for
Night Sticks and
Batons
Please state the (%) off catalog/pricelist for Night Sticks and Batons. Catalog/Pricelist MUST be included or proposal will not be considered.
______________%
4 Discount (%) Off
Catalog/Pricelist for
Riot Equipment/Body
Armor
Please state the (%) off catalog/pricelist for Riot Equipment/Body Armor. Catalog/Pricelist MUST be included or proposal will not be considered.
______________%
5 Discount (%) Off
Catalog/Pricelist for
Public Safety Vehicle
Equipment and related
accessories
Please state the (%) off catalog/pricelist for Public Safety Vehicle Equipment and Related Accessories. Catalog/Pricelist MUST be included or proposal will not be considered.
______________%
NOTE: Vendors proposing various manufacturer product lines per line item on the Proposal Specification Form must submit the information as follows or proposal may not be considered:
 Manufacturers shall be listed in alphabetical order
 Vendor’s must list one specific percentage discount for each Manufacturer listed.

If a vendor’s response to Proposal Specification Form states “please see attachment sheet,” all manufacturers listed on the attachment sheet must indicate per manufacturer the line item that correlates to Proposal Specification Form or Vendor’s proposal may not be considered.

Section I: Public Safety Supplies and Equipment

PROPOSAL NOTE

1. Catalogs/Pricelists are required to be submitted with Proposal

PROPOSAL SPECIFICATION FORM
Proposal Invitation No. 603-20-Public Safety and Firehouse Supplies and Equipment (Catalogs/Pricelists must be submitted with Proposal or Proposal will not be considered¹.) Item
No. Short Description Full Description
State Percent (%) of
Discount off
Catalog/Pricelist¹
State Name of
Catalog/Pricelist¹
Exceptions to
Discount
6 Discount (%) Off
Catalog/Pricelist for
Tear Gas/Mace and
related items
Please state the (%) off catalog/pricelist for Tear Gas/Mace and related items. Catalog/Pricelist MUST be included or proposal will not be considered.
______________%
7 Discount (%) Off
Catalog/Pricelist for
Night Vision Equipment
Please state the (%) off catalog/pricelist for Night Vision Equipment. Catalog/Pricelist MUST be included or proposal will not be considered.
______________%
8 Discount (%) Off
Catalog/Pricelist for
Thermal Imaging
Equipment
Please state the (%) off catalog/pricelist for Thermal Imaging Equipment. Catalog/Pricelist MUST be included or proposal will not be considered.
______________%
9 Discount (%) Off
Catalog/Pricelist for
Flashlights, Batteries,
and related items
Please state the (%) off catalog/pricelist for Flashlights, Batteries, and related items. Catalog/Pricelist MUST be included or proposal will not be considered.
______________%
10 Discount (%) Off
Catalog/Pricelist for
Electronic Stand-up
Vehicle (ESV)
Please state the (%) off catalog/pricelist for Electronic Stand-up Vehicle (ESV). Catalog/Pricelist MUST be included or proposal will not be considered.
______________%
11 Discount (%) Off
Catalog/Pricelist for All
Types of Public Safety
Patrol Bicycles,
Supplies and Related
Accessories
Please state the (%) off catalog/pricelist for All Types of Public Safety Patrol Bicycles, Supplies and Related Accessories.

Catalog/Pricelist MUST be included or proposal will not be considered ______________%

PROPOSAL NOTE

1. Catalogs/Pricelists are required to be submitted with Proposal

Catalog/Pricelist MUST be included or proposal will not be considered. ______________% 15 Discount (%) Off
Catalog/Pricelist for
Alcohol and Drug
Testing Products and
Related Services
Please state the (%) off catalog/pricelist for Alcohol and Drug Testing Products and Related Services. Catalog/Pricelist MUST be included or proposal will not be considered.
______________%
16 Discount (%) Off
Catalog/Pricelist for
Law Enforcement
Training Targets
Please state the (%) off catalog/pricelist for Law Enforcement Training Targets. Catalog/Pricelist MUST be included or proposal will not be considered.
______________%
17 Discount (%) Off
Catalog/Pricelist for
Fingerprint Equipment
and Supplies
Please state the (%) off catalog/pricelist for Fingerprint Equipment and Supplies. Catalog/Pricelist MUST be included or proposal will not be considered.
______________%

PROPOSAL NOTE

1. Catalogs/Pricelists are required to be submitted with Proposal

PROPOSAL SPECIFICATION FORM
Proposal Invitation No. 603-20-Public Safety and Firehouse Supplies and Equipment (Catalogs/Pricelists must be submitted with Proposal or Proposal will not be considered¹.) Item
No. Short Description Full Description
State Percent (%) of
Discount off
Catalog/Pricelist¹
State Name of
Catalog/Pricelist¹
Exceptions to
Discount
18 Discount (%) Off
Catalog/Pricelist for
Law Enforcement
Knives and Tools
Please state the (%) off catalog/pricelist for Law Enforcement Knives and Tools (multipurpose tools, clip tools, mini tools, and related accessories). Catalog/Pricelist MUST be included or proposal will not be considered.
______________%
19 Discount (%) Off
Catalog/Pricelist for
Public Safety Uniforms,
Rainwear, Jackets,
Footwear and
Accessories
Please state the (%) off catalog/pricelist for Public Safety Uniforms, Rainwear, Jackets, Footwear and Accessories. Catalog/Pricelist MUST be included or proposal will not be considered.
______________%
20 Discount (%) Off
Catalog/Pricelist for
Weather Monitoring
Systems
Please state the (%) off catalog/pricelist for Weather Monitoring Systems. Catalog/Pricelist MUST be included or proposal will not be considered.
______________%
21 Discount (%) Off
Catalog/Pricelist for
Red Light Monitoring
Systems
Please state the (%) off catalog/pricelist for Red Light Monitoring Systems. Catalog/Pricelist MUST be included or proposal will not be considered.
______________%
22 Discount (%) Off
Catalog/Pricelist for
Speed Enforcement
Equipment
Please state the (%) off catalog/pricelist for Speed Enforcement Equipment. Catalog/Pricelist MUST be included or proposal will not be considered.
______________%
23 Discount (%) Off
Catalog/Pricelist for
Public Safety Life
Preserver and Related
Items
Please state the (%) off catalog/pricelist for Public Safety Life Preserver and Related Items. Catalog/Pricelist MUST be included or proposal will not be considered.
______________%

PROPOSAL NOTE

1. Catalogs/Pricelists are required to be submitted with Proposal

Catalog/Pricelist MUST be included or proposal will not be considered. ______________%
27 Discount (%) Off
Catalog/Pricelist for All
Other Public Safety
Products and
Equipment
Please state the (%) off catalog/pricelist for All Other Public Safety Products and Equipment. Catalog/Pricelist MUST be included or proposal will not be considered.
______________%
28 Discount (%) Off
Catalog/Pricelist for
Public Safety
Equipment Repair
Parts
Please state the (%) off catalog/pricelist for Public Safety Equipment Repair Parts. Catalog/Pricelist MUST be included or proposal will not be considered.
______________%

PROPOSAL NOTE

1. Catalogs/Pricelists are required to be submitted with Proposal

Catalog/Pricelist MUST be included or proposal will not be considered. ______________%
Item
No. Short Description Full Description
State Percent (%) of
Discount off
Catalog/Pricelist¹
State Name of
Catalog/Pricelist¹
Exceptions to
Discount
30 Discount (%) Off
Catalog/Pricelist for
Breathing Apparatus
Please state the (%) off catalog/pricelist for Breathing Apparatus.

Catalog/Pricelist MUST be included or proposal will not be considered. ______________% 31 Discount (%) Off
Catalog/Pricelist for
Protective Clothing and
Rescue Gear including
Protective Boots,
Helmets and Gear
Bags
Please state the (%) off catalog/pricelist for Protective Clothing and Rescue Gear including Protective Boots, Helmets and Gear Bags. Catalog/Pricelist MUST be included or proposal will not be considered.
______________%
32 Discount (%) Off
Catalog/Pricelist for
Turnout Gear
Please state the (%) off catalog/pricelist for Turnout Gear.

Catalog/Pricelist MUST be included or proposal will not be considered. ______________% Section II: Firehouse Supplies and Equipment

PROPOSAL NOTE

1. Catalogs/Pricelists are required to be submitted with Proposal

PROPOSAL SPECIFICATION FORM
Proposal Invitation No. 603-20-Public Safety and Firehouse Supplies and Equipment (Catalogs/Pricelists must be submitted with Proposal or Proposal will not be considered¹.) Item
No. Short Description Full Description
State Percent (%) of
Discount off
Catalog/Pricelist¹
State Name of
Catalog/Pricelist¹
Exceptions to
Discount
33 Discount (%) Off
Catalog/Pricelist for
Nomex Station
Uniforms
Please state the (%) off catalog/pricelist for Nomex Station Uniforms. Catalog/Pricelist MUST be included or proposal will not be considered.
______________%
34 Discount (%) Off
Catalog/Pricelist for
Communication
Devices and Systems
Please state the (%) off catalog/pricelist for Communication Devices and Systems. Catalog/Pricelist MUST be included or proposal will not be considered.
______________%
35 Discount (%) Off
Catalog/Pricelist for
EMS Supplies and
Equipment
Please state the (%) off catalog/pricelist for EMS Supplies and Equipment. Catalog/Pricelist MUST be included or proposal will not be considered.
______________%
36 Discount (%) Off
Catalog/Pricelist for
Portable Lighting
Equipment
Please state the (%) off catalog/pricelist for Portable Lighting Equipment. Catalog/Pricelist MUST be included or proposal will not be considered.
______________%
37 Discount (%) Off
Catalog/Pricelist for
Vehicle Light Bars,
Sirens and Speakers
Please state the (%) off catalog/pricelist for Vehicle Light Bars, Sirens and Speakers. Catalog/Pricelist MUST be included or proposal will not be considered.
______________%
38 Discount (%) Off
Catalog/Pricelist for
Fire Extrication Rescue
Equipment
Please state the (%) off catalog/pricelist for Fire Extrication Rescue Equipment. Catalog/Pricelist MUST be included or proposal will not be considered.
______________%

PROPOSAL NOTE

1. Catalogs/Pricelists are required to be submitted with Proposal

Catalog/Pricelist MUST be included or proposal will not be considered. ______________% 41 Discount (%) Off
Catalog/Pricelist for
Fire Hose and Nozzles
Please state the (%) off catalog/pricelist for Fire Hose and Nozzles.

Catalog/Pricelist MUST be included or proposal will not be considered. ______________% 42 Discount (%) Off
Catalog/Pricelist for
Fire Extinguishers and
Fire Fighting Foam
Please state the (%) off catalog/pricelist for Fire Extinguishers and Fire Fighting Foam. Catalog/Pricelist MUST be included or proposal will not be considered.
______________%
43 Discount (%) Off
Catalog/Pricelist for
Fire Fighting Training
Materials and
Equipment
Please state the (%) off catalog/pricelist for Fire Fighting Training Materials and Equipment. Catalog/Pricelist MUST be included or proposal will not be considered.
______________%

PROPOSAL NOTE

1. Catalogs/Pricelists are required to be submitted with Proposal

PROPOSAL SPECIFICATION FORM
Proposal Invitation No. 603-20-Public Safety and Firehouse Supplies and Equipment (Catalogs/Pricelists must be submitted with Proposal or Proposal will not be considered¹.) Item
No. Short Description Full Description
State Percent (%) of
Discount off
Catalog/Pricelist¹
State Name of
Catalog/Pricelist¹
Exceptions to
Discount
44 Discount (%) Off
Catalog/Pricelist for
Optical Emergency
Traffic Pre-Emption
Supplies and
Equipment
Please state the (%) off catalog/pricelist for Optical Emergency Traffic Pre-Emption Supplies and Equipment. Catalog/Pricelist MUST be included or proposal will not be considered.
______________%
45 Discount (%) Off
Catalog/Pricelist for
Other Firehouse
Equipment and
Supplies
Please state the (%) off catalog/pricelist for All Other Firehouse Equipment and Supplies. Catalog/Pricelist MUST be included or proposal will not be considered.
______________%
46 Discount (%) Off
Catalog/Pricelist for
Firehouse Equipment
Repair Parts
Please state the (%) off catalog/pricelist for Firehouse Equipment Repair Parts. Catalog/Pricelist MUST be included or proposal will not be considered.
______________%
47 Discount (%) Off
Catalog/Pricelist for
Firehouse Equipment
and Products Safety
Maintenance/Warranty
Agreements
Please state the (%) off catalog/pricelist for Firehouse Equipment and Products Safety Maintenance/Warranty Agreements.

Catalog/Pricelist MUST be included or proposal will not be considered. ______________%

PROPOSAL NOTE

1. Catalogs/Pricelists are required to be submitted with Proposal

Catalog/Pricelist MUST be included or proposal will not be considered. ______________% 50 Discount (%) Off
Catalog/Pricelist for All
Other Traffic Signal
Products
Please state the (%) off catalog/pricelist for All Other Traffic Signal Products. Catalog/Pricelist MUST be included or proposal will not be considered.
______________%
51 Discount (%) Off
Catalog/Pricelist for
Traffic Signal Repair
Parts
Please state the (%) off catalog/pricelist for Traffic Signal Repair Parts. Catalog/Pricelist MUST be included or proposal will not be considered.
______________%
52 Discount (%) Off
Catalog/Pricelist for
Traffic Signal
Equipment and
Products
Maintenance/Warranty
Agreements
Please state the (%) off catalog/pricelist for Traffic Signal Equipment and Products Maintenance/Warranty Agreements.

Catalog/Pricelist MUST be included or proposal will not be considered. ______________%
Section III: Traffic Signal Supplies and Equipment

PROPOSAL NOTE

1. Catalogs/Pricelists are required to be submitted with Proposal

Catalog/Pricelist MUST be included or proposal will not be considered. $_______________
Item
No. Short Description Full Description
Not to Exceed Hourly
Labor Rate
Detailed
Information on
Hourly Labor Rate
Exceptions to
Hourly Labor
Rate
54 Not to Exceed Hourly
Labor Rate for
Installation/Repair
Service of Public Safety
Equipment and
Products
Hourly Labor Rate for Installation/Repair Service of Public Safety Equipment and Products - State the Not to Exceed hourly labor rate for Installation/Repair Service of Public Safety Equipment and Products.
$ ___________/Hour
55 Not to Exceed Hourly
Labor Rate for
Installation/Repair
Service of Firehouse
Equipment and
Products
Hourly Labor Rate for Installation/Repair Service of Firehouse Equipment and Products -State the Not to Exceed hourly labor rate for Installation/Repair Service of Firehouse Equipment and Products.
$ ___________/Hour
56 Not to Exceed Hourly
Labor Rate for
Installation/Repair
Service of Traffic
Signal Equipment and
Products
Hourly Labor Rate for Installation/Repair Service of Traffic Signal Equipment and Products - State the Not to Exceed hourly labor rate for Installation/Repair Service of Traffic Signal Equipment and Products.
$ ___________/Hour
Section IV: Security Personnel Services and Solutions - In accordance with Chapter 1702 of the Texas Occupations Code, vendors proposing to serve Cooperative members in Texas must hold, maintain, and submit with their proposal a copy of their current, valid license as issued by the Texas Department of Public Safety. Vendors proposing to serve Cooperative members outside of Texas must hold, maintain, and submit with their proposal a copy of their current, valid license(s) which are required by any legal authority in the jurisdiction(s) Vendors propose to serve.

Section V: Installation and Repair Service

PROPOSAL NOTE

1. Catalogs/Pricelists are required to be submitted with Proposal

PROPOSAL SPECIFICATION FORM
February 27, 2023
30 Days
Company / Agency:Sacramento Police Department 5285182
Customer / Contact:Jason Morgado
Galls Contact: Brandon Walter 916-292-0247
Item # Item Description Quantity Unit Price Extended Total BP1480 8x10 Omega Plate 1480 $355.00 $525,400.00
Buyboard Contract #603-20
Subtotal $525,400.00
Tax 45,972.50
Shipping 500.00$
Grand Total $571,872.50
*Prices quoted are for quantities listed. Changes to quantities could affect your price +/-. Please contact your account manager for latest pricing updates. Quote is good while supplies last or 7 days, please contact us for extensions.

Galls LLC - 17600 Fabrica Way - Cerritos - CA - 90703 www.galls.com Toll Free 866-673-7643 Price Quotation
Quotation Date:

Quote Duration:

Reference #:

Cust. Account #:

Sacramento City CouncilMarch 28, 2023

Sacramento City Council
March 28, 2023