City of Sacramento
City Council - 2PM Report
915 I Street Sacramento, CA 95814
www.cityofsacramento.org
File ID: 2023-00252 3/28/2023 Consent Item 7.
Department of Community Response Citywide Cleanup Services Agreement [Published for 10- Day Review on 03/16/2023]
File ID: 2023-00252
Location: Citywide
Recommendation: Adopt a Resolution: 1) authorizing the City Manager or the City Manager’s designee to transfer $655,003 (American Rescue Plan Act Reinvestment Fund, Fund 1003) from the Homeless Mitigation Multi-Year Operating Project (MYOP) (I15200200) to the Community Response MYOP (I23000100); 2) authorizing the City Manager or the City Manager’s designee to transfer $188,219 (Measure U Fund, Fund 2401) from the Homeless Mitigation MYOP (I15200200) to the Community Response MYOP (I23000100); 3) authorizing the City Manager or the City Manager’s designee to transfer $666,217 (General Fund, Fund 1001) from the Homeless and Community Outreach MYOP (I23004000) to the Community Response MYOP (I23000100); 4) authorizing the City Manager or the City Manager’s designee to transfer $833,783 (Measure U Fund, Fund 2401) from the Homeless and Community Outreach MYOP (I23004000) to the Community Response MYOP (I23000100); and 5) authorizing the City Manager or the City Manager’s designee to execute an Agreement with Forensiclean LLC for Citywide Cleanup Services for an amount not-to-exceed $4,001,701.
Contact: Nicholas Golling, Homeless Services Manager, (916) 808-7816, [email protected], Department of Community Response Attachments:
1-Description/Analysis
2-ARPA Reinvestment Fund Programs
3-Resolution
4-Forensiclean Citywide Cleanup Agreement
Description/Analysis
Issue Detail: In August 2022, the City adopted an ordinance amending Chapter 12.24 of the Sacramento City Code relating to Sidewalk obstructions. As a result of the ordinance amendment, the Department of Community Response (“DCR”) sought Council approval to suspend competitive
File ID: 2023-00252 3/28/2023 Consent Item 7.
bidding in favor of issuing Requests for Proposals (RFP) to further expand a Citywide Cleanup initiative.
After a review of seven proposals, Forensiclean was chosen by the RFP review team. Forensiclean LLC has proven to be a valuable partner that provides the expertise, community relationships, and cost effectiveness necessary to assist the City in addressing the effects of homeless encampments.
To continue DCR’s efforts to mitigate the impacts of homeless encampments in the City, DCR recommends awarding Forensiclean LLC $4,001,701 to provide cleanup services for one year, beginning April 1, 2023 through March 31, 2024. Forensiclean LLC provides encampment cleanup and litter abatement services dispatched via the City’s 311 service. Forensiclean teams will respond to 311 calls throughout the City 7-days a week, between 7:00 a.m. - 5:00 p.m.
Since July 2021, Forensiclean has responded to nearly 17,753 cases, collected over 79,373 cubic yards of trash and collected nearly 76,440 hypodermic needles.
Forensiclean Cases July 2021 - early March 2023
District Cases Closed Cubic Yards
Collected
Hypodermic Needles
Collected
1 314 1,728.5 428
2 4,995 28,566.8 18,819
3 1,145 5,331 2,752
4 6,106 21,710 32,836
5 1,560 5,735 5,756
6 2,030 9,446 9,531
7 399 890 494
8 389 1,845 2,890
(uncategorized) 815 4,121 2,934
Grand Total 17,753 79,373.3 76,440
*Note: “uncategorized” designates a Council district was not identified when the case was entered into 311.
Policy Considerations: Pursuant to Sacramento City Code section 3.56.090, any agreement for non-professional services that is for $250,000 or more requires City Council approval.
The Sacramento City Code Section 4.04.020 and Council Rules of Procedure (Chapter 7, Section E.2.d) mandate that unless waived by a 2/3 vote of the City Council, all labor agreements and all agreements greater than $1,000,000 shall be made available to the public at least ten (10) days prior to council action. This item was published for 10-day review on March 16, 2023, in compliance with the City Code.
File ID: 2023-00252 3/28/2023 Consent Item 7.
Economic Impacts: None.
Environmental Considerations: This report concerns administrative activities and government fiscal activities that do not constitute a “project” and is not subject to the provisions of California Environmental Quality Act (CEQA) (CEQA Section 15378(b)(2)).
Sustainability: Homeless encampment cleanup services support the safe collection and disposal of waste to reduce impacts on public health and natural resources.
Commission/Committee Action: Not applicable.
Rationale for Recommendation: Services provided under this agreement address the ongoing mitigation of the impacts that homelessness has had on the City.
Time is of the essence in addressing these needs as the current Citywide Cleanup Agreement expires on March 31, 2023.
Financial Considerations: Sufficient funding is available in the Homeless Mitigation MYOP (I15200200) and in the Homeless and Community Outreach MYOP (I23004000) to support the recommended budgetary transfers. Upon completion of the recommended budgetary transfers, sufficient funding will be available in the Community Response MYOP (I23000100) to execute the Agreement with Forensiclean LLC in an amount not-to-exceed $4,001,701.
Local Business Enterprise (LBE): Forensiclean LLC is a business local to the City of Sacramento and is a registered LBE.
Attachment 2
ARPA Reinvestment Fund (Fund 1003) $112,313,331
Program Description Approved
Expenditure Category
Aggie Square Job Center 1,000,000 3
Al Fresco Dining Program Development 189,139 1
Animal Services for the Homeless (ASHR) Response Team 753,230 2 ARPA Grant Liaison Consulting Services 530,490 5
Arts and Cultural Nonprofits 250,000 4
Arts and Cultural Nonprofits Grant Matching Funds 2,000,000 4 Arts Journalism Grant Program 250,000 4
Business Compliance Unit (BCU) Night Team 1,656,101 5
Center for Workers' Rights 550,000 3
Childcare Services 1,500,000 3
Citywide Equity Study 250,000 1
Code Enforcement 205,683 2
Community Response Staffing Expansion 1,025,157 2
Comprehensive Siting Plan - Location Buildout 1,568,236 2 Comprehensive Siting Plan - Meadowview Acres Tree Removal 224,999 5 Comprehensive Siting Plan - Property Acquisition 12,312,624 2 Continuation of Existing Homelessness Programming 5,033,277 2 COPS Hiring Program Grant Matching Funds 4,057,327 5
COVID-19 Homeless Response Program 2,900,000 2
Creative Businesses 1,750,000 4
Creative Economy Focused Youth Workforce Development 1,500,000 4 Digital Equity Response Program 250,000 3
Direct Investment Program 750,000 3
Downtown Core and Old Sacramento Revitalization 3,675,000 1 Food Justice Task Force 1,000,000 3
Forensiclean Extended Services 1,000,000 2
FY2022/23 Affordable Housing Project 11,210,003 2
Gang Prevention and Intervention 1,500,000 3
Grove Emergency Bridge Housing 92,500 2
Illegal Dumping Support 787,000 2
Individual Artists and Creatives 2,750,000 4
K Street Lighting 619,150 1
Labor Negotiations 9,893,510 5
Lighting and Safety Enhancement 1,325,000 1
Local Food Bank Provider Support 500,000 3
Northgate Boulevard Economic Recovery Plan 3,000,000 1
Northgate Boulevard Fence Repair Project 2,000,000 1
North Sacramento Code Enforcement and Outreach 450,000 1 North Sacramento Economic Recovery Plan 5,000,000 1
American Rescue Plan Act (ARPA) Reinvestment Fund Programs (reflects Council actions through 3/7/2023)
Attachment 2
Program Description Approved
Expenditure Category
Public Records Staffing 3,639,334 5
Public Works Support of Homelessness Programming 572,000 2 Respite Centers Program 2,240,290 2
Sacramento Inclusive Economic Development Collaborative 3,500,000 1 Sacramento Native American Health Center 100,000 1
#SacYouthWorks Summer 2022 Program 720,000 3
Small Business Priorities 7,391,711 1
Substance Use Respite and Engagement Program 1,300,000 2 Tourism Recovery through Iconic Event Production 1,500,000 4 Towing Administration Fee Reform 200,000 1
Vaccine Outreach and Education 1,000,000 1
Workforce Training Programs 2,750,000 3
Youth Pop-Up Program 1,300,000 3
$111,521,761
ARPA Balance $791,570
Allocation of ARPA by Mayor/Council Priorities Category Funding Small Business and Commercial Corridor Revitalization 1 28,700,000 Homeless and Housing Commitment 2 41,000,000
Youth, Workforce Training, and Gang Prevention 3 11,820,000 Arts, Creative Economy, and Tourism 4 10,000,000
Citywide Organizational Needs 5 20,001,761
Total 111,521,761$
RESOLUTION NO. 2023-XXXX
Adopted by the Sacramento City Council
March 28, 2023
Transfer Funding from Homeless and Community Outreach Multi-Year Operating Project (MYOP) (I23004000) and Public Works Homeless Mitigation MYOP (I15200200) to Community Response MYOP (I23000100)
BACKGROUND
A. In July 2021, DCR entered into it’s first Agreement with Forensiclean LLC to assist the City in mitigating the effect unsheltered homelessness has had on the City of Sacramento.
B. In January 2022, DCR entered into an Agreement with Forensiclean LLC to expand their scope of work in an effort to be more responsive to address the impacts of unsheltered homelessness.
C. In August 2022, the City adopted an ordinance amending Chapter 12.25 of the Sacramento City Code relating to Sidewalk obstructions.
D. As a result of the ordinance amendment, DCR sought Council approval to suspend competitive bidding in favor of issuing Requests for Proposals (RFP) to further expand a Citywide Cleanup initiative.
E. An RFP review team determined that due to Forensiclean’s expertise and cost effectiveness, they were the best choice to continue our ongoing partnership and continue to mitigate the impacts of unsheltered homelessness.
F. Funding will provide 12 months of service to all 8 Council Districts between the hours of 7am-5pm, 7 days/ week.
BASED ON THE FACTS SET FORTH IN THE BACKGROUND, THE CITY COUNCIL RESOLVES AS FOLLOWS:
Section 1. The City Manager or the City Manager’s designee is authorized to transfer $655,003 (ARPA Reinvestment Fund, Fund 1003) from the Homeless Mitigation MYOP (I15200200) to the Community Response MYOP (I23000100).
Section 2. The City Manager or the City Manager’s designee is authorized to transfer $188,219 (Measure U Fund, Fund 2401) from the Homeless Mitigation MYOP (I15200200) to the Community Response MYOP (I23000100).
Section 3. The City Manager or the City Manager’s designee is authorized to transfer $666,217 (General Fund, Fund 1001) from the Homeless and Community Outreach MYOP (I23004000) to the Community Response MYOP (I23000100).
Section 4. The City Manager or the City Manager’s designee is authorized to transfer $833,783 (Measure U Fund, Fund 2401) from the Homeless and Community Outreach MYOP (I23004000) to the Community Response MYOP (I23000100).
Section 5. The City Manager or the City Manager’s designee is authorized to execute an agreement with Forensiclean LLC. for an amount not to exceed $4,001,701.