City of Sacramento
City Council - 5PM Report
915 I Street Sacramento, CA 95814
www.cityofsacramento.org
File ID: 2023-00323 4/4/2023 Consent Item 4.
2023 Pre-Disaster Mitigation Funding for Resiliency Improvements to the Sam and Bonnie Pannell Community Center
File ID: 2023-00323
Location: District 8, Represented by Mayor Pro Tem Mai Vang Recommendation: Adopt a Resolution authorizing the City Manager or the City Manager’s designee to: 1) apply for up to $1,977,200 in funding from the 2023 Pre-Disaster Mitigation (PDM) Congressionally Directed Spending from the Federal Emergency Management Agency (FEMA) for the Sam and Bonnie Pannell Community Center; and 2) accept and execute the grant agreement, and submit any related documents necessary to support the grant application and award.
Contact: Jennifer Venema, Climate Action Lead, (916) 808-1859, [email protected]; Sarah Kolarik, Sustainability Analyst, (916) 808-1421, [email protected]; Office of the City Manager; Anthony Munoz, Recreation Superintendent, 916-808-6251, [email protected], Youth, Parks, and Community Enrichment Presenter: None
Attachments:
1-Description/Analysis
2-Resolution
3-Clean Air Center Grant Approval Letter
Additional Description/Analysis
Issue Detail: This resolution will authorize City staff to proceed with application for a $1,977,200 federal award allocation that has been dedicated to improvements to the Sam & Bonnie Pannell Community Center (Pannell Community Center) for backup power and facility retrofits. Federal funding is available to advance initial phases of the “Pannell Community Center Resilience Hub.” Although federal funding is committed to this project, the City must submit a grant application by April
14. Staff are confirming the final scope of work based on a Notice of Funding Opportunity released on March 2, 2023, and ongoing direction from FEMA and the California Office of Emergency Services (CalOES). FEMA is anticipated to award funds by September 30, 2023. After FEMA award and confirmation of the scope of work, City staff will return to City Council to establish the capital improvement project (CIP).
File ID: 2023-00323 4/4/2023 Consent Item 4.
The full project scope envisioned for the Pannell Community Resiliency Center Hub includes building electrification, onsite solar photovoltaics, battery back-up storage, microgrid capabilities, air filtration upgrades, electric vehicle DC fast chargers, and other associated building upgrades. FEMA funding will support the first phase of improvements only, which are anticipated to include backup power and air filtration improvements.
In mid-2022, Representative Doris Matsui solicited project requests for Fiscal Year 2023 Congressionally Directed Spending Requests. In response to these requests, the City submitted a request for $2,300,000 to advance Phase 1 of the larger Pannell Community Resiliency Center Project. The City was notified in December 2022 that the Phase 1 Project was recommended for $1,977,200 in funding through FEMA PDM funds, administered through CalOES.
In order to secure the PDM funding award for the Pannell Community Center, the City must also submit a successful PDM application. City staff recommend completing this application to apply for up to $1,977,200, which includes submitting a Letter of Match Commitment. City staff have identified strategies and funding sources for the match.
Full detail on the PDM program is available on the website at:
<https://www.fema.gov/grants/mitigation/pre-disaster>
Policy Considerations: The 2021 Local Hazard Mitigation Plan adopted by the City Council in February 2022 (Resolution No. 2022-0034) identifies community centers such as the Pannell Community Center as critical facilities for at-risk populations. This grant application will fund building upgrades that support the resiliency of this critical facility. Investments will support the continuity of shelter services during disasters and extreme climatic events, which are increasing in frequency with climate change. The 2040 General Plan Vision Statement and Guiding Principles (Resolution No. 2019-0433) also commit to proactively prepare for climate change impacts, which this funding would advance for the Pannell Community Center.
Economic Impacts: None.
Environmental Considerations:
California Environmental Quality Act (CEQA): This report involves authorization for a grant application and does not involve activities that constitute a “project” as defined by Sections 15061(b)(3) and 15378(b)(4) of the California Environmental Quality Act (CEQA) Guidelines.
When staff return to City Council for approval of the final scope of work and establishment of a project budget, staff will complete the necessary environmental review steps for compliance with CEQA guidelines and any applicable federal environmental review requirements.
Sustainability: This project will support the electrification and resiliency tasks identified in the
File ID: 2023-00323 4/4/2023 Consent Item 4.
2021 Climate Work Plan. Although confirmation of the final scope of work is in process, the project is anticipated to include improvements for improved air filtration and installation of back -up power to support facility operations during potential power outages. Both tasks will ensure continuity of shelter and emergency services during disaster events. Investments will also prepare the Pannell Community Center for future electrification of the heating, ventilation and air conditioning (HVAC) system, in addition to retrofits to other equipment and gas fixture replacements (e.g., kitchen retrofit). These building electrification efforts will support the City commitment to achieve carbon neutrality by 2045 and to prepare for the effects of climate change (Resolution No. 2019-0433).
Commission/Committee Action: Not applicable.
Rationale for Recommendation: This funding will support cost-effective implementation of resiliency upgrades at one of the City’s critical facilities in South Sacramento. Funding will improve the reliability of the facility during disaster events and prepare for the increasing impacts of climate change. Investment will also support services that the City provides to the larger Sacramento region.
For example, the City activated the Pannell Community Center to provide shelter to residents from Elk Grove and Sacramento county that were displaced by flooding during the recent winter storms in early 2023. Air filtration improvements will also allow the City to operate the Pannell Community Center as a clean air center during wildfire smoke events.
This project builds on ongoing collaboration with the Sacramento Municipal Utility District (SMUD).
The City and SMUD previously identified the Pannell Community Center as a primary candidate for enhanced resiliency improvements, due to facility characteristics and the importance of the facility’s mass shelter functions. The City and SMUD partnered to apply for grant funding from the Department of Energy’s Renewables Advancing Community Energy Resilience (RACER) Program. While the RACER grant was unsuccessful, it advanced resiliency planning for the Pannell Community Center.
SMUD has secured complementary funding for microgrid planning which may support construction for Phase 2 of the project.
Financial Considerations: The City of Sacramento was recommended to receive $1,977,200 in PDM Congressionally Directed Spending from FEMA for Phase 1 of the Pannell Community Center Resilience Hub. FEMA requires a 25% local cost share for this PDM funding, or approximately $659,100, for a total project budget of $2,636,300. An initial plan for match funding is presented below.
Staff will return to City Council seeking budget authority in late 2023 for approval of final match funding amounts, based on the final scope of work. The resolution in Attachment 3 will authorize staff to proceed in the FEMA application process and develop an eligible scope of work to access the Pannell Community Center set-aside in the Fiscal Year 2023 Congressionally Directed Spending Requests.
File ID: 2023-00323 4/4/2023 Consent Item 4.
Maximum project budget
Maximum FEMA award (75%) $1,977,200
Minimum local cost share (25%) 659,067
Total project cost $2,636,267
Anticipated local cost share
California Air Pollution Control Officers Association (CAPCOA) Clean Air Center Grant (Pending formal award)
$228,417
PSAF Generator Upgrades (F13000300, Fund 1001)$300,000
Climate Action Initiatives (I02002300, Fund 1001)$130,650 Subtotal $659,067
Staff have received written notice of a recommended grant award for the Pannell Community Center which is anticipated to be eligible for match as documented in Attachment 3 (Clean Air Center Grant Approval Letter). Staff are in the process of preparing a grant award agreement with the California Air Pollution Control Officers Association (CAPCOA) for $228,417 for air filtration improvements and will return to Council to accept the CAPCOA award and to establish the project.
To meet FEMA’s April 14, 2023, deadline and secure the federal funding, City staff require City Council authorization to proceed with this local match plan prior to establishment of the CAPCOA CIP. Preparation of the CAPCOA grant agreement and the FEMA application are underway simultaneously.
FEMA funding only supports Phase 1 of the project. Full project buildout for the second phase of the project will be dependent on securing future grants. Staff anticipate continuing to work in close partnership with SMUD to identify funding opportunities for Phase 2.
Local Business Enterprise (LBE): Not applicable.
RESOLUTION NO. 2023-
Adopted by the Sacramento City Council
April 4, 2023
2023 Pre-Disaster Mitigation Funding for Resiliency Improvements to the Sam and Bonnie Pannell Community Center
BACKGROUND
A. In 2022, Representative Doris Matsui solicited project requests for the Fiscal Year 2023 Congressionally Directed Spending Requests.
B. The City submitted a funding request for the Pannell Community Resiliency Center Project (Pannell Project) for backup power and facility retrofits.
C. In December 2022, the City was notified that the Phase 1 Pannell Project was recommended for $1,977,200 in funding.
D. The recommended funding is from Federal Emergency Management Agency (FEMA) Pre-Disaster Mitigation (PDM) funds, administered through the California Office of Emergency Services.
E. The PDM program requires a 25% cost share, which totals approximately $659,100. Local cost share is anticipated from PSAF Generator Upgrades (F13000300, Fund 1001), Climate Action Initiatives (I02002300, Fund 1001), and a forthcoming grant from the California Air Pollution Control Officers Association (CAPCOA) Clean Air Center Grant Program.
F. To secure funding, staff must submit a PDM application to FEMA by April 14, 2023.
G. Staff are confirming the final scope of work and project budget for compliance with FEMA eligibility requirements, and will return to City Council to seek budget authority in late 2023 after the FEMA award, with a final plan for local cost share that reflects approved tasks.
BASED ON THE FACTS SET FORTH IN THE BACKGROUND, THE CITY COUNCIL RESOLVES AS FOLLOWS:
Section 1. The City Manager or the City Manager’s designee is authorized to apply for up to $1,977,200 in funding from the 2023 PDM from FEMA.
Section 2. The City Manager or the City Manager’s designee is authorized to accept and execute the grant agreement, and submit any and all related documents necessary to support the grant application and award.
1107 Ninth Street, Suite 801
Sacramento, CA 95814
(916) 441-5700 (916) 441-5708 FAX
www.capcoa.org
PRESIDENT
Erik White
Placer County APCD
VICE PRESIDENT
Samir Sheikh
San Joaquin Valley APCD
SECRETARY/CHIEF
FINANCIAL OFFICER
Joseph Tona
Tehama County APCD
PAST PRESIDENT
Aeron Arlin Genet
Santa Barbara County APCD
DIRECTORS
Alberto Ayala, PhD
Sacramento Metro AQMD
Phillip Fine
Bay Area AQMD
Brad Poiriez
Mojave Desert AQMD
Doug Gearhart
Lake County APCD
Joseph Tona
Tehama County APCD
Paula Forbis
San Diego County APCD
Richard Stedman
Monterey Bay ARD
Robert Bamford
Northern Sonoma County APCD
Wayne Nastri
South Coast AQMD
EXECUTIVE DIRECTOR
Tung T. Le
[email protected]
March 13th, 2023
Howard Chan
City of Sacramento
915 I Street
Sacramento, CA 95814
RE: Applications for Wildfire Smoke Clean Air Centers for Vulnerable Populations Incentive Pilot Program
Dear Mr. Chan:
The California Air Pollution Control Officers Association (CAPCOA) and the California Air Resources Board have completed review of all applications received for funding under the Wildfire Smoke Clean Air Centers for Vulnerable Populations Incentive Pilot Program. These funds are made available through Assembly Bill 836 to provide air cleaning equipment to create a statewide network of Clean Air Centers for use during wildfire smoke events. We are pleased to inform you that your project has been selected to receive $228,417.00 of funding through this program.
We will soon send your organization a contract for review and signature to participate in this program. Please remember that contract terms will include a requirement for five years of Clean Air Center operation and annual reporting.
Thank you for your participation in this program to help provide access to Clean Air Centers to vulnerable Californians. If you have any questions, please contact me at 916-747-5606 or
[email protected].
Sincerely,
Kalie Bonomo
Air Quality Specialist