City of Sacramento
City Council - 5PM Report
915 I Street Sacramento, CA 95814
www.cityofsacramento.org
File ID: 2023-00279 4/4/2023 Consent Item 3.
Request for Qualifications Process to Establish On-Call Contracts for Traffic Signal and Street Light Maintenance, Repair and Modification - Suspend Competitive Bidding (Two-Thirds Vote Required)
File ID: 2023-00279
Location: Citywide
Recommendation: Pass a Motion: 1) finding that suspending competitive bidding is in the best interests of the City; 2) suspending competitive bidding; and 3) authorizing the use of Request for Qualifications (RFQ) process to establish on-call traffic signal and street light maintenance, repair and modification contracts..
Contact: Evangeline Lucas Lee, Associate Engineer (916) 808-7612, [email protected]; David Edrosolan, City Traffic Engineer (916) 808-5974, [email protected], Department of Public Works.
Presenter: None.
Attachments:
1-Description/Analysis
Additional Description/Analysis
Issue Detail: On-call contracts are often established to augment staff during times of peak workload, to provide specialized work and assist with essential duties. Contractors are able to provide the needed services within short notice through an on-call agreement. The City of Sacramento currently has on-call contracts with five contractors. There is a need to re-establish the on-call contractor list to provide signal and street light maintenance and repair to ensure that traffic signals and street lights are maintained and function in a good condition.
Policy Considerations: The action requested supports sustainable budget goals to address peak workload needs without adding permanent City employees. In addition, the recommendations in this report are in accordance with the provisions of City Code Section 3.60.170, which states “the restrictions and provisions of City Code requiring the award of contracts by competitive bidding shall
File ID: 2023-00279 4/4/2023 Consent Item 3.
not apply when, upon two-thirds vote of the City Council, it is determined that it is in the best interests of the City to suspend competitive bidding for any contract.” Economic Impacts: None.
Environmental Considerations:
California Environmental Quality Act (CEQA): The recommendations in this report involve the administrative activity of contracting for nonprofessional services and are exempt from CEQA review pursuant to CEQA Guidelines Section 15061(b)(3) because it can be seen with certainty that there is no possibility that the activity may have a significant effect on the environment.
Sustainability: Not applicable.
Commission/Committee Action: Not applicable.
Rationale for Recommendation: An RFQ process is more appropriate to establish on-call contracts for public project work than a typical Request for Bid (RFB) process because: 1) the RFB process is not practicable since there is no specific project on which to bid; and 2) the RFQ process allows for contractor selection based on qualifications in addition to price.
Suspending competitive bidding is required because the RFQ process is an alternative to the typical RFB method in which contractors are selected on the basis of low bid.
On-call contracts are created to provide timely services during times of peak work load, when operations of traffic signals are being interrupted. Establishing on-call contracts is a best management practice, and these contracts are not proposed to be used as routine substitute for the RFB process.
Financial Considerations: There are no financial considerations associated with this report. Upon approval of this recommendation, staff will return to City Council with a recommendation to establish on-call general contractor contracts, and a recommendation to award up to five on- call contracts.
Local Business Enterprise (LBE): Not applicable.