City of Sacramento
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File ID: 2023-00273 4/18/2023 Consent Item 6.
Construction Change Order: West El Camino Avenue Rehabilitation Project (R15210000) File ID: 2023-00273
Location: District 3, Represented by Councilmember Talamantes Recommendation: Pass a Motion: 1) authorizing the City Manager or the City Manager’s designee to execute Construction Change Order No. 2 to City Agreement No. 2022-0849 with All-American Construction Inc. in an amount not to exceed $36,539, for a new total not-to-exceed amount of $1,693,158 for the West El Camino Avenue Rehabilitation Project; and 2) resetting the City Manager’s authority to issue Change Orders for City Agreement No. 2022-0849.
Contact: Kelli Lacy, Assistant Civil Engineer, (916) 808-8157, [email protected]; Judy Matsui-Drury, Supervising Engineer, 916-808-7610,
[email protected]; Ofelia Avalos, Engineering Services Division Manager, (916) 808-5054, [email protected], Department of Public Works Presenter: None
Attachments:
1-Description/Analysis
2-Construction Change Order #2 - All-American Construction Inc.
Additional Description/Analysis
Issue Detail: The City’s Transportation Corridor Program implements a comprehensive corridor rehabilitation strategy to improve pavement condition, incorporate or expand active transportation elements, address safety concerns, and implement upgraded technology solutions.
The West El Camino Avenue Rehabilitation Project Plans and Specifications were completed and approved by the City Council on August 23, 2022 (Resolution No. 2022-0277).
Change Order No. 1 totaling $120,050 has been executed within the City Manager’s authority to address City initiated changes encountered during construction that extended the contract completion time and costs associated with the cold plane and overlay at the intersection of Truxel Road and West El Camino Avenue.
File ID: 2023-00273 4/18/2023 Consent Item 6.
Staff recommends the City Council approve Change Order No. 2 with All- American Construction Inc. for City Agreement No. 2022-0849 to provide funding for various items over the original bid quantity amount associated with the additional construction performed on the intersection of Truxel Road and West El Camino Avenue in the amount of $36,539. With the approval of Change Order No. 2, in addition to the original contract amount of $1,536,569 and executed Change Order No. 1 of $120,050, the new total not-to-exceed amount is $1,693,158.
No contract time is added for this change order.
Policy Considerations: City Council action is required to approve change orders with a cumulative total that exceed the City Manager’s authority per City Code 3.60.210.
Economic Impacts: The execution of Change order No. 2 is expected to create 0.15 total jobs (0.08 direct jobs and 0.07 jobs through indirect and induced actives) and create $22,560 in total economic output ($14,220 of direct output and another $8,340 of output through indirect and induced activities).
The indicated economic impacts are estimates calculated using a calculation tool developed by the Center for Strategic Economic Research (CSER). CSER utilized the IMPLAN input-output model (2009 coefficients) to quantify the economic impacts of a hypothetical $1 million of spending in various construction categories within the City of Sacramento in an average one-year period. Actual impacts could differ significantly from the estimates and neither the City of Sacramento nor CSER shall be held responsible for consequences resulting from such differences.
Environmental Considerations:
California Environmental Quality Act (CEQA): The Community Development Department, Environmental Planning Services Division has determined that West El Camino Avenue Rehabilitation is categorically exempt from the provisions of the California Environmental Quality Act (CEQA) under Categorical Exemption-State Class 1 & 3 and Section Number(s) 15301(c) and 15303.
Projects exempted under Class 1 & 3 and Section Number(s) 15301(c) and 15303 consists of the operation, repair, or minor alteration of public streets, sidewalks, gutters, bicycle lanes, and similar facilities involving no expansion of use [15301(c)]. The project also consists of the construction, location, installation of new small equipment (15303). There would be no significant effect on the environment.
Sustainability Considerations: The project is consistent with sustainability goals of promoting walking by developing a universally accessible, safe, convenient, integrated, and well- connected pedestrian system. Transportation is also responsible for 57% of Sacramento’s local greenhouse gas emissions, the single largest sector. Providing safe and bikeable
File ID: 2023-00273 4/18/2023 Consent Item 6.
transportation alternatives helps to reduce single-occupant vehicle use and contribute towards Sacramento’s climate change goals.
Commission/Committee Action: The West El Camino Avenue Rehabilitation Project was presented to the Active Transportation Commission August 18, 2022, and the Disabilities Advisory Commission September 7, 2022. Project input was received.
Rationale for Recommendation: Change Order No. 2 is needed to provide compensation for quantity item overages associated with the construction on the intersection of Truxel Road and West El Camino Avenue.
Financial Considerations: The estimated total cost to complete design and construction activities for the 2021 Transportation Corridor Program-West El Camino Avenue Rehabilitation Project (R15210000) is approximately $2.8 million. There is sufficient funding available in the 2021 Transportation Corridor Program to execute the Change Order No. 2 in an amount not to exceed $36,539 and cover the remaining staff time for the West El Camino Avenue Rehabilitation Project and other program related costs.
Local Business Enterprise (LBE): All-American Construction, Inc. is not an LBE, but has partnered with two LBEs, Anrak Corporation and Pavement Coatings Inc. for this project to exceed the minimum LBE participation requirement. Anrak Corporation will provide 2% and Pavement Coatings Inc. will provide13.4% services. The contract award will comply with the LBE participation requirement goal of 5%.
Sacramento, CaliforniaTO: All-American Construction, Inc., ContractorCONTRACT FOR: West El Camino Rehabilitation ProjectUpon Mutual acceptance of this document by the City of Sacramento, hereinafter referred to as "City", and your firm, hereinafter referred to as "Contractor", in accordance with the terms and conditions of the original contract documents, you are hereby directed to make the following changes for the consideration set forth below:
Approval Recommended by:Project ManagerApproved by:City of SacramentoApproved by:ContractorAttested to by:City Clerk The original contract sum was $1,536,568.30The net change by previous Change Orders was $120,050.00The contract sum prior to this Change Order was $1,656,618.30The contract sum will be increased by this Change Order$36,538.60The new contract sum including all Change Orders$1,693,156.90Description:See Exhibit ACity of SacramentoCHANGE ORDERContract #:2022-0849Purchase Order #: Change Order #:2 Rev 10/22/96Approved as to form:City Attorney
Contractor agrees that the amount of increase or decrease in the contract sum specified in this Change Order shall constitute full compensation for the work required by this Change Order, including but not limited to all compensation for the additional and/or revised work specified herein, and shall fully compensate Contractor for any and all direct and indirect costs that may be incurred by Contractor in connection with such additional and/or revised work, including any changes disruptions or delays in work schedules or in the performance of other work by Contractor. The time for the performance of the contract is increased by 0 Working Days by reason of the performance of the work required by this Change Order. Except as herein above expressly provided, Contractor further agrees that the performance of the work specified in this Change Order or the rescheduling of other project work made necessary by this Change Order, shall not constitute a delay which will extend the timelimit for completion of the work as said term is used in the contract between the City and the Contractor for the project.
Project #: R15210025
Executed Date04/11/2023
ExtDays: 0
Description Amount2022-0849West El Camino Rehabilitation ProjectExhibit AChange Order #2PCO #9.0 Changed/Unforeseen ConditionsThe purpose of the Construction Change Order (CCO) is to balance the contract quantities for items that ran over the bid quantity. The items balanced are presented with cost in Exhibit B. No contract time is added for this change order.$36,538.6002/03/23$36,538.60Total for Change Order # 2Items1 $36,538.60Total for Contract #2022-0849Items1$36,538.60Changed/Unforeseen Conditions$0.00Changes to Bid Documents$0.00Client Initiated Changes$0.00Totals By ReasonChange Orders1