City of Sacramento
Personnel and Public Employees Committee Report
915 I Street Sacramento, CA 95814
www.cityofsacramento.org
File ID: 2023-00432 4/18/2023 Discussion Item 6.
Update on Sacramento Children’s Fund Planning and Oversight Commission Implementation File ID: 2023-00432
Location: Citywide.
Recommendation: Review Draft Implementation Timeline for the Sacramento Children’s Fund Planning and Oversight Commission and provide direction regarding recruitment for commissioners.
Contact: Mindy Cuppy, City Clerk, (916) 808-5442, [email protected], Office of the City Clerk
Presenter: Mindy Cuppy, City Clerk, (916) 808-5442, [email protected], Office of the City Clerk
Attachments:
1-Description/Analysis
2-Sacramento City Charter § 120 Sacramento Children’s Fund 3-Draft Implementation Timeline
Additional Description/Analysis
Issue Detail: In November 2022 City of Sacramento voters approved Measure L, the Sacramento Children’s Fund which established a nine-member Sacramento Children’s Fund Planning and Oversight Commission.
In preparing to open the recruitment for this new commission, the City Clerk is soliciting feedback from the Personnel and Public Employees (P&PE) Committee as well as the Sacramento Youth Commission to frame the recruitment process.
The recruitment will be opened in May with the intent to seat the commission in August. Staff intends to open the recruitment on our website (<https://boards.cityofsacramento.org/> ), advertise on the
city’s website, via our media and communications channels, and social media collateral will be provided to the mayor and councilmembers to include in their newsletters and outreach to constituents.
File ID: 2023-00432 4/18/2023 Discussion Item 6.
Each member of the city council (including the mayor) shall appoint one member to the commission.
In making these appointments, the members of the city council shall endeavor to constitute a commission that reflects the demographic profile of the city’s youth. Each commission member must have:
· Personal experience as a consumer (past or present) of youth services; or · Demonstrated knowledge and professional experience in youth development theory, youth program implementation, or youth program evaluation.
The commission has the power and duty to:
· In consultation with the Sacramento Youth Commission, develop Five-Year Strategic Investment Plans and submit them to the city council for adoption; · Conduct a review of each Five-Year Strategic Investment Plan before the end of the third year of that plan;
· Review and accept annual Service Performance Reports, Three-Year Youth Impact Evaluation Reports, Five-Year Youth Impact Performance Reports, and fiscal and performance audit reports; and
· Make recommendations to the city council as a result of its review of the plans and reports.
The commission is responsible for developing a Five-Year Strategic Investment Plan which may be amended from time to time. The first Five-Year Strategic Investment Plan covers the period of July 1, 2024 through June 30, 2029; subsequent plans cover succeeding five-year periods. Each Five-Year Strategic Investment Plan must include the following:
· Problems and challenges to be addressed in each of the fund goals; · Target populations to be served within each of the fund goals, using multiple data sources to identify those populations most impacted by poverty, trauma, and violence; · Service performance measures and youth outcome metrics to evaluate progress toward achieving the fund goals;
· Strategies to achieve outcomes for the target populations for each of the fund goals; · Alignment, leveraging, and coordination of other public and private resources, including resources of the County of Sacramento, local school districts, and philanthropy, to maximize program performance and impact beyond what Sacramento Children’s Fund monies can achieve alone.
The city manager shall develop for the commission’s review an annual report evaluating all services funded by the Sacramento Children’s Fund, assessing those services’ performance and progress toward youth outcome metrics established in the Five-Year Strategic Investment Plan.
After the third year of each Five-Year Strategic Investment Plan, as well as after the end of each Five - Year Strategic Investment Plan, the city manager shall develop for the commission’s review Youth Impact Evaluation Reports that assess progress in youth services performance and youth outcome metrics.
File ID: 2023-00432 4/18/2023 Discussion Item 6.
Policy Considerations: Sacramento City Charter § 120 Sacramento Children’s Fund.
Environmental Considerations: Not applicable.
Environmental Considerations: Not applicable.
Sustainability: Not applicable.
Commission/Committee Action: Not applicable.
Rationale for Recommendation: In November 2022 City of Sacramento voters approved Measure L, the Sacramento Children’s Fund which established a nine-member Sacramento Children’s Fund Planning and Oversight Commission. Input from the Personnel and Public Employees Committee on recruitment of commissioners will help frame the recruitment process.
Financial Considerations: Not applicable.
Local Business Enterprise (LBE): Not applicable.
4/4/23, 12:09 PM § 120 Sacramento Children’s Fund.
https://library.qcode.us/lib/sacramento_ca/pub/city_code/item/city_of_sacramento_charter-article_ix-120 1/7 Sacramento, California City Code
CITY OF SACRAMENTO CHARTER
Article IX. Fiscal Administration
§ 120 Sacramento Children’s Fund.
(a) Definitions. The following definitions apply in this section:
(1) “Administrative costs” means the City of Sacramento’s costs for strategic planning, grant making, grants management, data collection and evaluation, technical assistance, organizational capacity-building, communications, community engagement, and service performance and impact evaluation.
(2) “Baseline funding” means the amount of general fund revenue expended in the 2022-2023 fiscal year on baseline services, as calculated and annually adjusted pursuant to subsection (e).
(3)
“Baseline services” means services provided to youth that are designed to meet the same objectives as the fund goals (as defined herein), but excluding any amounts that would be considered prohibited expenditures under subsection (d)(2). (4) “Budget” means the city’s fiscal year budget adopted by the city council pursuant to section 111.
(5) “Cannabis business operations tax” or “CBOT” means the tax imposed by Sacramento City Code section 3.08.205, as amended from time to time, or any successor tax on cannabis businesses.
(6) “Commission” means the Sacramento Children’s Fund Planning and Oversight Commission. (7) “Estimated CBOT” means the amount of cannabis business operations tax revenue in the next fiscal year, as estimated by the city manager no later than January 15 immediately preceding the next fiscal year.
(8)
“Five-Year Strategic Investment Plan” means the plan developed by the Sacramento Children’s Fund Planning and Oversight Commission and approved by the city council, as provided in this section.
(9) “Fund goals” means the following: supporting the mental health and emotional wellness of youth; preventing and reducing homelessness among youth, including youth transitioning out of foster care; preventing and reducing youth substance abuse; preventing and reducing youth violence; and supporting the healthy development of children ages 0 to 5 years old. 4/4/23, 12:09 PM § 120 Sacramento Children’s Fund.
https://library.qcode.us/lib/sacramento_ca/pub/city_code/item/city_of_sacramento_charter-article_ix-120 2/7 (10) “General fund” means all revenue received by the city that is unrestricted and that can be used for any lawful purpose.
(11) “Operational department” means an office or department of the city funded primarily from general fund revenue.
(12) “Qualified organization” means a public entity (including the city through its offices and departments) or any organization exempt from taxation under United States Internal Revenue Code section 501(c)(3).
(13) “Sacramento Youth Commission” means the commission established pursuant to Sacramento City Code chapter 2.126 or any successor commission. (14) “Sacramento Children’s Fund” means the fund that receives the general fund revenue allocation required by subsection (c), and that is maintained and accounted for separately and apart from the remainder of the general fund.
(15) “Youth” means persons under 25 years of age.
(16) “Youth services” means qualified-organization-provided services and programs that support and implement the Five-Year Strategic Investment Plan. Youth services may include, but are not limited to:
(A) Mental health counseling and wellness services; (B) Substance abuse prevention services;
(C) Street outreach, violence intervention, and case management; (D) Youth workforce development, including career pathways that advance the city’s climate-action goals;
(E) Summer programs and after-school programs; and
(F) Early childhood education and family support services. (b) Sacramento Children’s Fund.
(1) There is hereby established a fund to be known as the Sacramento Children’s Fund, which shall be maintained and accounted for separately and apart from the remainder of the general fund.
(2) The Sacramento Children’s Fund shall consist of:
(A) The annual allocation from the general fund required by subsection (c); (B) All interest earned on the Sacramento Children’s Fund; 4/4/23, 12:09 PM § 120 Sacramento Children’s Fund.
https://library.qcode.us/lib/sacramento_ca/pub/city_code/item/city_of_sacramento_charter-article_ix-120 3/7 (C) All amounts in the Sacramento Children’s Fund not spent or encumbered at the end of a fiscal year, which amounts shall carry over to the next fiscal year as a supplement to the amount required to be allocated in that next fiscal year; and (D) Any other money specifically directed to the Sacramento Children’s Fund, from sources such as grants, gifts, and council-approved additional allocations. (c) Annual funding required; calculation; adjustments (1) Each budget adopted after the effective date of this section must allocate an amount equal to at least 40% of the estimated CBOT, as adjusted according to subsection (c)(2), to the Sacramento Children’s Fund.
(2) Starting in 2025, by each January 15 the city auditor shall publish an audited amount of CBOT for the prior fiscal year. If 40% of that audited amount is greater than the amount allocated to the Sacramento Children’s Fund in the prior fiscal year, the difference shall be added to the amount required to be allocated the next fiscal year. If 40% of the audited amount is less than the amount allocated to the Sacramento Children’s Fund in the prior fiscal year, the difference shall be deducted from the amount required to be allocated the next fiscal year.
(d) Expenditures.
(1) Money in the Sacramento Children’s Fund may only be used to engage qualified organizations to provide youth services in accordance with an adopted Five-Year Strategic Investment Plan, plus allowable administrative costs.
(A) Notwithstanding the lack of a Five-Year Strategic Plan during the 2023-2024 fiscal year, money in the Sacramento Children’s Fund may be used during the 2023-2024 fiscal year for administrative costs.
(2) Prohibited expenditures. Sacramento Children’s Fund money may not be spent for:
(A) Services that only incidentally benefit youth;
(B) Acquisition, lease, or maintenance of any capital item or real property that is not for primary and direct use by youth; or
(C) Services for which a fixed or minimum level of expenditure is mandated by state or federal law, to the extent of that fixed or minimum level of expenditure. (3) Recipient organizations.
(A) The city shall select qualified organizations to receive Sacramento Children’s Fund money based on an open, transparent, and competitive process, as may be established by the city.
4/4/23, 12:09 PM § 120 Sacramento Children’s Fund.
https://library.qcode.us/lib/sacramento_ca/pub/city_code/item/city_of_sacramento_charter-article_ix-120 4/7 (B) All qualified organizations receiving money under this section are subject to, and shall cooperate in, performance and financial audits by the city and its representatives. (C) Before receiving money from the Sacramento Children’s Fund, any non-city public agency must demonstrate a cash match for each dollar it receives from the fund. (4) Administrative costs.
(A) For fiscal year 2023-2024, no more than 20% of the Sacramento Children’s Fund may be spent on administrative costs.
(B) For fiscal year 2024-2025, no more than 15% of the Sacramento Children’s Fund may be spent on administrative costs.
(C) Beginning with fiscal year 2025-2026, no more than 10% of the Sacramento Children’s Fund may be spent on administrative costs.
(e) Maintenance of effort.
(1) The Sacramento Children’s Fund does not supplant baseline funding. In addition to the annual allocation required by subsection (c), the budget must include the baseline funding amount for baseline services, subject to this subsection (e). (A) The city auditor shall calculate and publish the baseline funding amount no later than December 31, 2023.
(B) Recognizing that the baseline funding amount will not be calculated before adoption of the budget for fiscal year 2023- 2024, that budget need not expressly comply with this subsection (e)(1). However, if the auditor’s verification pursuant to subsection (e)(1)(C) establishes the fiscal year 2023-2024 expenditures on baseline services fell below the baseline funding amount, the difference shall be added to the fiscal year 2025-2026 budget as a one-time addition to fund baseline services, as provided in subsection (e)(1) (C).
(C) Beginning in 2025, by January 15 of each year the city auditor shall verify that the baseline funding amount was expended in the previous fiscal year. If in any year the auditor determines expenditures for baseline services fell below the baseline funding amount, the difference between amount expended and the baseline funding amount shall be added to the succeeding fiscal year budget as a one-time addition to fund baseline services.
(2) The baseline funding amount may be reduced in any year during which general fund revenue support for operational departments is reduced; provided, however, the percentage reduction in baseline funding cannot exceed the percentage reduction of general fund revenue support to operational departments.
4/4/23, 12:09 PM § 120 Sacramento Children’s Fund.
https://library.qcode.us/lib/sacramento_ca/pub/city_code/item/city_of_sacramento_charter-article_ix-120 5/7 (3) Following any reduction pursuant to subsection (e)(2) above, in subsequent years during which there are increases in general fund revenue support to operational departments, the reduced baseline funding amount must receive the same percentage increase as the percentage increase of general fund revenue support to operational departments, until such time as the baseline funding amount returns to the amount described in subsection (e)(1). (f) Planning and Oversight Commission.
(1) There is hereby established a nine-member Sacramento Children’s Fund Planning and Oversight Commission.
(2) The commission has the power and duty to:
(A) In consultation with the Sacramento Youth Commission, develop Five-Year Strategic Investment Plans and submit them to the city council for adoption; (B) Conduct a review of each Five-Year Strategic Investment Plan before the end of the third year of that plan;
(C) Review and accept annual Service Performance Reports, Three-Year Youth Impact Evaluation Reports, Five-Year Youth Impact Performance Reports, and fiscal and performance audit reports; and
(D) Make recommendations to the city council as a result of its review of the plans and reports described in subsections (f)(2)(B), (C).
(3) Appointment; qualifications.
(A) Notwithstanding section 230 of this charter, each member of the city council (including the mayor) shall appoint one member to the commission. In making these appointments, the members of the city council shall endeavor to constitute a commission that reflects the demographic profile of the city’s youth.
(B) Each commission member must have:
(i) Personal experience as a consumer (past or present) of youth services; or (ii) Demonstrated knowledge and professional experience in youth development theory, youth program implementation, or youth program evaluation. (4) Except as otherwise provided in this section, the commission and commissioners shall be subject to the same rules and regulations as other city boards and commissions. (5) The city manager shall assign sufficient staff to support the commission in the discharge of its duties, including the preparation of plans and reports. (g) Plans and Reports.
(1) Five-Year Strategic Investment Plan.
4/4/23, 12:09 PM § 120 Sacramento Children’s Fund.
https://library.qcode.us/lib/sacramento_ca/pub/city_code/item/city_of_sacramento_charter-article_ix-120 6/7 (A) The commission shall develop and submit to the city council for final adoption Five-Year Strategic Investment Plans, which may be amended from time to time. (B) The first Five-Year Strategic Investment Plan covers the period of July 1, 2024 through June 30, 2029; subsequent plans cover succeeding five-year periods. (C) Contents. Each Five-Year Strategic Investment Plan must include the following:
(i) Problems and challenges to be addressed in each of the fund goals; (ii) Target populations to be served within each of the fund goals, using multiple data sources to identify those populations most impacted by poverty, trauma, and violence;
(iii) Service performance measures and youth outcome metrics to evaluate progress toward achieving the fund goals;
(iv) Strategies to achieve outcomes for the target populations for each of the fund goals;
(v) Alignment, leveraging, and coordination of other public and private resources, including resources of the County of Sacramento, local school districts, and philanthropy, to maximize program performance and impact beyond what Sacramento Children’s Fund monies can achieve alone.
(2) Annual Service Performance Reports. The city manager shall develop for the commission’s review an annual report evaluating all services funded by the Sacramento Children’s Fund, assessing those services’ performance and progress toward youth outcome metrics established in the Five-Year Strategic Investment Plan. (3) Youth Impact Evaluation Reports. After the third year of each Five-Year Strategic Investment Plan, as well as after the end of each Five- Year Strategic Investment Plan, the city manager shall develop for the commission’s review Youth Impact Evaluation Reports that assess progress in youth services performance and youth outcome metrics. (h) Implementation.
(1) The city council may adopt ordinances and resolutions to implement this section, to the extent those are consistent with this section and effectuate its purpose. (2) If the Sacramento Youth Commission, including any successor, ceases to exist, the city council shall identify another city board, commission, or committee to perform the duties of the Sacramento Youth Commission under this section. (Added by Res. 2022-0231, 7/21/22) 4/4/23, 12:09 PM § 120 Sacramento Children’s Fund.
https://library.qcode.us/lib/sacramento_ca/pub/city_code/item/city_of_sacramento_charter-article_ix-120 7/7 Contact:
City Clerk: 916-808-7200
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DRAFT Implementation Timeline – City Clerk’s Office Page 1 of 1 Sacramento Children’s Fund Planning and Oversight Commission (Measure L) Rev 04-07-2023 DRAFT Implementation Timeline - Sacramento Children’s Fund Planning and Oversight Commission (Measure L)
Due Date Deliverable Responsible
April/May P&PE to provide input on commissioner recruitment Clerk April/May B&A to provide input on commission scope CMO
May SYC to provide input on commissioner recruitment Clerk/YPCE May Council to receive update on commission CMO
May/June Recruitment Open: recruitment, provide recruitment collateral to mayor/council offices Clerk June/July Mayor/Council review applications and choose their recommended commissioners Mayor/Council August 2023 First Commission Meeting – Orientation Clerk/CMO/CAO Sept.-Dec. 2023 Commission develops 5-year plan (July 1, 2024-June 30, 2029) Commission Oct.-Nov. 2023 Commission consults with Sacramento Youth Commission (SYC) Commission/SYC December 31, 2023 Auditor calculates and publishes the baseline funding amount Auditor January 2024 Commission adopts 5-year plan Commission
February 2024 Council adopts 5-year plan Council
April 2024 Proposed budget released CMO
June 2024 Budget adoption CMO
July 2024 Begin Receipt Organizations grant process (if applicable) CMO January 15, 2025 Auditor publishes audited amount of CBOT for prior fiscal year (annually) Auditor October 2025 Review and accept Annual Service Performance Reports from Prior Year (July 1, 2024-June 30, 2025) Commission November 2025 Review 5-year plan and amend if applicable. Commission January 15, 2026 Auditor publishes audited amount of CBOT for prior fiscal year (annually) Auditor October 2026 Review and accept Annual Service Performance Reports from Prior Year (July 1, 2025-June 30, 2026) Commission November 2026 Review 5-year plan and amend if applicable. Commission January 15, 2027 Auditor publishes audited amount of CBOT for prior fiscal year (annually) Auditor June 30, 2027 Commission conducts review of 5-year plan (before end of third year of the plan Commission October 2027 Review and accept Annual Service Performance Reports from Prior Year (July 1, 2026-June 30, 2027) Commission October 2027 Review and accept Three-Year Youth Impact Evaluation Report(s) (July 1, 2024-June 30, 2027) Commission November 2027 Review 5-year plan and amend if applicable. Commission January 15, 2028 Auditor publishes audited amount of CBOT for prior fiscal year (annually) Auditor October 2028 Review and accept Annual Service Performance Reports from Prior Year (July 1, 2027-June 30, 2028) Commission January 15, 2029 Auditor publishes audited amount of CBOT for prior fiscal year (annually) Auditor October 2029 Review and accept Annual Service Performance Reports from Prior Year (July 1, 2028-June 30, 2029) Commission October 2029 Review and accept Five-year Youth Impact Performance Reports (July 1, 2024-June 30, 2029) Commission January 2030 Next 5-year cycle begins.