City of Sacramento
City Council - 5PM Report
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File ID: 2023-00545 5/30/2023 Consent Item 9.
Supplemental Agreement and Budgetary Adjustments: Bell Avenue Complete Streets Rehabilitation Project (T15145600)
File ID: 2023-00545
Location: Bell Avenue from the cul-de-sac at Bollenbacher Avenue to Astoria Street, District 2, Represented by Councilmember Loloee
Recommendation: Adopt a Resolution: 1) authorizing the City Manager or City Manager’s designee to transfer $30,000 (Road Maintenance and Rehabilitation, Fund 2036) from the expenditure budget of the 2020 Transportation Corridor Program (R15200000) to the expenditure budget of the Bell Avenue Complete Street Rehabilitation Project (T15145600); 2) authorizing the City Manager or City Manager’s designee to execute Supplemental Agreement No. 1 to City Agreement No 2022- 0745 with UNICO Engineering, Inc. for an amount not to exceed $96,973, bringing the agreement’s total not-to-exceed amount to $418,658; and 3) resetting the City Manager’s administrative authority to issue supplemental agreements for City Agreement No. 2022- 0745.
Contact: Amber Castle-Keane, Associate Civil Engineer, (916) 808-8141, ACastle- [email protected]; Judith Matsui-Drury, Supervising Engineer, (916) 808-7610, JMatsui- [email protected]; Ofelia Avalos, Engineering Manager (916) 808-5054, [email protected]; Department of Public Works Presenter: None.
Attachments:
1-Description/Analysis
2-Resolution
3-Supplemental Agreement No. 1 to City Agreement 2022-0745 Additional Description/Analysis
Issue Detail: The City was granted federal funds to rehabilitate the corridor and improve the pedestrian and bicycle connectivity along Bell Avenue.
The Bell Avenue Complete Streets Rehabilitation Project has completed a majority of the planned
File ID: 2023-00545 5/30/2023 Consent Item 9.
pavement rehabilitation, streetlighting, pedestrian, and bicycle improvements. The construction phase of the project is nearly complete but has required additional inspection, management, and testing by the consultant management team due to weather delays on the project, and additional pavement work and traffic design changes during construction. The required supplemental agreement for the construction management team will also require an additional fund transfer. City staff recommends the approval of the transfer of $30,000 (Road Maintenance and Rehabilitation, Fund 2036) and approval of Supplemental Agreement No. 1 with UNICO Engineering, Inc. to provide additional construction management services to complete the construction of this project.
Policy Considerations: City Council action is required to approve change orders or supplemental agreements to contracts with a cumulative total that exceed the City Manager’s authority per City Code 3.60.210.
Economic Impacts: None.
Environmental Considerations:
California Environmental Quality Act (CEQA): The City of Sacramento Environmental Planning Services has reviewed the proposed project and determined that it is exempt from the provisions of CEQA under the Categorical Exemption for the operation, repair or minor alteration of existing public facilities involving negligible or no expansion of use and for new construction or conversion of small facilities, including street improvements, set forth in CEQA Guidelines Sections 15301(c) and 15303(d)(e) respectively.
National Environment Policy Act (NEPA): The California Department of Transportation (Caltrans) is the lead agency for NEPA, as assigned by the Federal Highway Administration for these federal grant funds. Caltrans senior environmental planning staff reviewed the project and determined a finding of categorical exclusion under 23 CFR 771 activity (c) (3 and 15).
Sustainability: This project advances active modes of transportation by designing a pedestrian- and bicycle-friendly corridor that provides improved accessibility to a wide range of users. A vibrant, multi-modal transportation system reduces vehicle miles traveled, helping the City to achieve reductions of greenhouse gas emissions. Transportation accounts for 57% of community-wide greenhouse gas emissions, the largest single sector in the community. This project implements strategies in the City’s Climate Action Plan to reduce vehicle trips and greenhouse gas emissions.
Commission/Committee Action: None.
Rationale for Recommendation: Supplemental Agreement No. 1 is needed to provide additional consultant support required for an extended construction phase due to weather delays and additional
File ID: 2023-00545 5/30/2023 Consent Item 9.
traffic design changes during construction. The requested funding transfer will provide the funding needed to execute this supplemental agreement and complete construction.
Financial Considerations: The estimated total cost to complete the Bell Avenue Complete Streets Rehabilitation Project (T15145600) is approximately $6.84 million. With the transfer of $30,000 (Road Maintenance and Rehabilitation, Fund 2036) from the 2020 Transportation Corridor Program (R15200000), there will be sufficient funding to execute Supplemental Agreement No 1 to City Agreement No. 2022-0745 with UNICO Engineering, Inc. for a not to exceed amount of $96,973, for total contract not-to-exceed amount to $418,658, and to cover all other remaining project related costs.
There is sufficient funding within the 2020 Transportation Corridor Program (R15200000) to support the transfer of $30,000 to the Bell Avenue Complete Streets Rehabilitation Project (T15145600).
Local Business Enterprise (LBE): The contract with UNICO Engineering, Inc. is a federally funded contract and as a result Disadvantaged Business Enterprise (DBE) project participation requirements apply. LBE rules are held in abeyance. The contract award will comply with all federal DBE participation requirements. UNICO Engineering Services, Inc. has pledged 80.56% DBE project participation, meeting the 12.00% DBE goal set for this contract.
Version Dated 10/16/19
RESOLUTION NO. 2023-
Adopted by the Sacramento City Council
Supplemental Agreement and Budgetary Adjustments: Bell Avenue Complete Streets Rehabilitation Project (T15145600)
BACKGROUND
A. The Bell Avenue Complete Streets Rehabilitation Project (T15145600) has completed most of the planned pavement rehabilitation, streetlighting, pedestrian, and bicycle improvements.
B. There have been project delays due to weather, additional paving repairs, and traffic design changes during construction beyond the original scoped project.
C. Supplemental Agreement No. 1 to City Agreement No 2022-0745 with UNICO Engineering, Inc. provides compensation for additional inspection time, construction management, design change approvals and material testing.
D. The Staff recommends the transfer of $30,000 (Road Maintenance and Rehabilitation , Fund 2036) from the 2020 Transportation Corridor Program (R15200000) to the expenditure budget of the Bell Avenue Complete Streets Rehabilitation Project (T15145600).
BASED ON THE FACTS SET FORTH IN THE BACKGROUND, THE CITY COUNCIL RESOLVES AS FOLLOWS:
Section 1. The City Manager or the City Manager’s designee is authorized to transfer $30,000 (Road Maintenance and Rehabilitation, Fund 2036) from the expenditure budget of the 2020 Transportation Corridor Program (R15200000) to the expenditure budget of the Bell Avenue Complete Streets Rehabilitation Project (T15145600).
Section 2. The City Manager or the City Manager’s designee is authorized to execute Supplemental Agreement No. 1 to City Agreement No 20 22-0745 with UNICO Engineering, Inc. for an amount not -to-exceed $96,973 bringing the agreement’s total not-to-exceed amount to $418,658.
Section 3. The City Manager’s administrative authority to issue supplemental agreements for City Agreement No. 2022-0745 is reset.
Adopted by the City of Sacramento City Council on May 30, 2023, by the following vote:
Version Dated 10/16/19
Ayes:
Noes: None
Abstain: None
Absent: None
Attest:
_____________________________________
Mindy Cuppy, City Clerk
The presence of an electronic signature certifies that the foregoing is a true and correct copy as approved by the Sacramento City Council.