City of Sacramento
City Council - 5PM Report
915 I Street Sacramento, CA 95814
www.cityofsacramento.org
File ID: 2023-00714 6/13/2023 Consent Item 8.
Surplus Property Donation to El Dorado Hills County Water District File ID: 2023-00714
Location: Citywide
Recommendation: Adopt a Resolution: 1) authorizing the donation of a surplus (2004 Pierce Hazmat, Unit 9975) to El Dorado Hills County Water District; and 2) authorizing the City Manager or the City Manager’s designee to execute any necessary documentation to complete the property transfers, including a hold harmless agreement.
Contact: Bobbie Small, Program Specialist, (916) 808-6711, [email protected]; Alison Kerstetter, Fleet Manager, (916) 808-1163, [email protected]; Department of Public Works
Presenter: None
Attachments:
1 - Description/Analysis
2 - Hold Harmless Agreement
3 - Resolution
Additional Description/Analysis
Issue Detail: The Department of Public Works (DPW), Fleet Management Division, has received a donation request from El Dorado Hills County Water district for a surplus vehicle to be used to assist in hazardous material clean up in their area. It is no longer useful to the City since it was replaced in 2021 by a new truck.
Policy Considerations: City Code Chapter 3.80.030 (F) provides that surplus personal property may be donated to any other public agency or charitable organization exempt under section 501(c)(3) of the Internal Revenue Code by resolution of the City Council. In this instance, the recipient meets this criterion, making the organization eligible to receive donated surplus items.
File ID: 2023-00714 6/13/2023 Consent Item 8.
Economic Impacts: None.
Environmental Considerations:
California Environmental Quality Act (CEQA): No environmental review is necessary because the recommendations in this report involve the donation of a vehicle and is not considered to be a project in accordance with Section 15378(b)(2) of the California Environmental Quality Act guidelines.
Sustainability: Not applicable.
Commission/Committee Action: None.
Rationale for Recommendation: Unit 9975, a 2004 Pierce Hazmat (VIN- 4PICT02A64A004216) is no longer in service and is surplus to the City’s needs. This vehicle was purchased in 2004 and was used by the city for hazardous material cleanup. It was replaced by a new vehicle in 2021 and has been taken out of service.
Financial Considerations: The salvage value of this vehicle, in its current condition, is approximately $1,000 if the City were to sell the vehicle.
Local Business Enterprise (LBE): Not applicable.
( ti) 11/
SACRAMENTO
Office of the City Clerk
CONTRACT
ROUTING SHEET
Contract Cover/Routing Form: Must Accompany ALL Contracts; however, it is NOT part of the contract.
General Information (Required)
Original Contract# (supplements only): ___ _ SupplemenUAddendum #: _______ _ Assessor's Parcel Number(s): ___________________________ _ Contract Effective Date: 6 / 1 3 / 2 0 2 3 Contract Expiration Date (if applicable):
$ Amount (Not to Exceed): .:,:__ ________ _ Adjusted$ Amount (+/-): _______ _ _ Other Party: El Dorado Hills County Water District
Project Title: Surplus Property Donation to El Dorado Hills County Water District Project#:________________ Bid/RFQ/RFP #: ------------
City Council Approval: YES if YES, Council File ID#: 2023-00714 Contract Processing Contacts
Department: Public Works
Contract Coordinator: -=S=on:..:.:g'-'M=ou=a=--------
Department Review and Routing
Accounting:
Supervisor:
Division Manager:
Other:
(Signature)
(Signature)
· (Signature)
(Signature)
Project Manager: =B=ob=-=b=ie=-S=m..:.:.a=l.:....I ______ _ Email: smoua@city ofsacramento.org
(Date)
(Date)
(Date)
(Date)
Special Instruction/Comments (i.e. recording requested, other agency signatures required, etc.) D Recording Requested D Other Party Signature Required
------------------FOR CLERK & IT DEPARTMENTS ONLY - DO NOT WRITE BELOW THIS LINE------------------ CC Rev. 12.19.2018
RESOLUTION NO. 2023-
Adopted by the Sacramento City Council
June 13, 2023
Approval to Donate One 2004 Pierce Hazmat Truck from the City of Sacramento to El Dorado Hills County Water District
BACKGROUND
A. El Dorado Hills County Water District needs a Hazmat Truck, and the City of Sacramento has one that is no longer being used, as it was recently replaced.
B. The Department of Public Works, Fleet Management Division, has requested approval to donate surplus Unit 9975, no longer in service, to El Dorado Hills County Water District.
C. City Code Chapter 3.80.030 (F) provides that surplus personal property may be donated to any other public agency or charitable organization exempt under section 501(c)(3) of the Internal Revenue Code by resolution of the City Council.
BASED ON THE FACTS SET FORTH IN THE BACKGROUND, THE CITY COUNCIL RESOLVES AS FOLLOWS:
Section 1. The donation of the surplus Pierce Hazmat Truck, Unit 9975, is approved.
Section 2. The City Manager or the City Manager’s designee is hereby authorized to enter into a hold harmless agreement, in substantially the same form as attached hereto, between the City of Sacramento and El Dorado Hills County Water District and any other documentation required to compete the donation.