Sacramento City Council
June 13, 2023

City of Sacramento
City Council - 5PM Report
915 I Street Sacramento, CA 95814
www.cityofsacramento.org
File ID: 2023-00671 6/13/2023 Consent Item 26.

Suspend Competitive Bidding and Issue a Request for Qualifications to Establish On-Call Agreements with Contractors for Large Diameter Pipe Cleaning and Inspection Services (Two- thirds Vote Required)
File ID: 2023-00671
Location: Citywide
Recommendation: Pass a Motion by two-thirds vote to suspend competitive bidding in the best interests of the City to use an alternative process for the procurement of Large Diameter Pipe Cleaning and Inspection Services for the City’s wastewater and storm drainage collection systems.

Contact: Deanne Neighbours, Program Specialist [email protected]; (916) 808- 3536; Roxanne Dilley, Supervising Engineer [email protected] (916) 808-1458; Sherill Huun, Engineering & Water Resources Division Manager, [email protected] (916) 808- 1455; Pravani Vandeyar, Department of Utilities Director, [email protected] (916) 808 -3765
Presenter: None
Attachments:
1-Description/Analysis
2-Non-Professional Services Master Services Agreement
3-Sample Task Order
Additional Description/Analysis
Issue Detail: Staff requests that the City Council suspend competitive bidding, in the City’s best interest, to implement an alternative process for the procurement of Large Diameter Pipe Cleaning and Inspection Services. Cleaning and inspection of large diameter wastewater and storm drainage pipes requires a variety of experience and inspection technologies and equipment. Use of the alternative process described in this report will allow the City to select a group of the most qualified contractors to assist Department of Utilities’ staff in maintaining and inspecting wastewater and storm drainage pipe infrastructure in an efficient, cost-effective, and timely manner.

File ID: 2023-00671 6/13/2023 Consent Item 26.

Policy Considerations: City staff is proposing the use of an alternative competitive procedural process for the services required, utilizing a Request for Qualifications (RFQ) process to select a group of the most qualified contractors to perform the work and distribute the work through Master Services Agreements with the selected contractors. To authorize use of such a process, the City Council must suspend the City’s normal competitive bidding requirement that would otherwise require a separate bidding and award process for each portion of the work required to implement and complete the work.

City Code Section 3.56.230(C) allows the City Council to suspend competitive bidding for the purchase of services and supplies upon a two-thirds vote, if the City Council determines that it is in the best interests of the City to do so. City staff believes that it is in the City’s best interests to suspend competitive bidding and use the proposed alternative process because:
· The City’s standard competitive bidding process requires bidding and contract award to a single contractor based on price alone, provided the contractor meets the minimum qualifications specified to perform the work, and the City has no leeway to distinguish between bidders that meet minimal qualifications and more qualified bidders that exceed the minimum qualifications, nor to select contractors based on their specific experience and equipment for each task or project.
· Using the proposed alternative process rather than bidding and awarding contracts based on price alone will allow the City to evaluate and retain a group of the most qualified contractors for performance of the work based on a combination of price and other qualification considerations, including cleaning experience, inspection experience, ability to provide specific equipment or technologies and experience using them, past performance with the City, schedule availability, and other relevant factors.
· Using the proposed process will create a stable, reliable pool of contractors and will expedite the performance of work, as staff is able to assign task order awards based on need and factors related to the individual task or project scope rather than having to provide a separate bidding and award process for each portion of the work required. · Using the proposed process will be cost-effective and provide the best value to the City because it will promote cost and schedule efficiencies and enable the City to coordinate work between cleaning services and inspection services, which can be provided by separate companies or the same company, in a more efficient way. · Using this process will provide a significant ongoing incentive for the selected contractors to maintain high levels of service and responsiveness in order to continue performing work during the term of the contract, as a contractor whose performance under one task order is unsatisfactory would not be considered for successive task orders.

File ID: 2023-00671 6/13/2023 Consent Item 26.

Economic Impacts: None.

Environmental Considerations: This report concerns administrative activities and governmental fiscal activities that do not constitute a “project” as defined by California Environmental Quality Act (CEQA) Guidelines Sections 15378(b)(2) and 15378 (b)(4) and are not subject to the provisions of CEQA [CEQA Guidelines Section 15060(c)(3)].

Sustainability: Not applicable.

Commission/Committee Action: Not applicable.

Rationale for Recommendation: Cleaning and condition assessment of wastewater and storm drainage system pipes is necessary to ensure continuation of services to customers, protect public health and safety, protect the environment, and meet federal, state, and local regulations. DOU has an ongoing need to clean, inspect, and assess the condition of large diameter pipes (36” or larger), force mains, and levee pipes. The use of Master Services Agreements will assist the Department of Utilities in cleaning and inspecting these pipes. Contractors shall be used when the City does not have the proper equipment or staffing to do the work; when specialized work is required; or when City needs assistance in completing its own scheduled workload in a timely manner.

The number of experienced contractors that provide large-diameter pipe cleaning and/or inspection services is extremely limited. Establishing Master Services Agreements gives DOU the flexibility to use Contractors with the appropriate technology for the scope of each task or project, to use Contractors that have the best availability and/or price, as well as the ability to use multiple Contractors at one time to reduce work backlog and maintain schedules.

Financial Considerations: The recommendations in this report do not result in any financial impact to the City. Upon approval of this recommendation, staff will proceed with the RFQ process and return to City Council with recommendations for approval of the qualified contractors and establishment of Master Services Agreements with qualified Contractors.

The project has no impact on the City’s General Fund.

Local Business Enterprise (LBE): The requirement for LBE participation has been waived by the Director of Utilities as there are a limited number of contractors that provide these services, with few to no local contractors.

Background: Wastewater utility industry standards and best management practices for preventative maintenance of utility pipe systems includes periodic cleaning and inspection. The Department of Utilities (DOU) does not have the equipment nor the staff necessary to properly clean and inspect

File ID: 2023-00671 6/13/2023 Consent Item 26.
large-diameter pipe mains. DOU currently has a backlog of large diameter pipes that need cleaning, inspection, or both cleaning and inspection.

Between 2010 and 2020, DOU utilized Contractors with a variety of inspection technologies to clean and evaluate the condition of its large diameter combined wastewater pipes. At the end of the assessments, about 3.5 miles of 36 to 114-inch diameter pipe remained uninspected for various reasons, including high water flows, large amounts of accumulated wastewater debris, and occasional obstructions in the pipe. As a result, staff will use this on-call master services list to provide services to clean and inspect these uninspected combined wastewater pipe segments. In addition, DOU has other large diameter pipes within the separated wastewater and storm drainage systems that need to be inspected, including aging gravity and force mains. Pipes penetrating levees or located near levee toes, many of which are large diameter pipes, are scheduled to be inspected every 5 years to reduce risk of pipe failure and impact on the levees. To reduce or eliminate backlog and to meet scheduled preventative maintenance requirements, the Department of Utilities (DOU) will have an ongoing need for large diameter wastewater and storm drainage pipe cleaning and inspection services.

Proposed Master Services Agreements with the qualified contractors will be brought to City Council for approval. Upon approval of the Master Services Agreements, Task Orders will be issued to assign specific tasks or projects throughout the term of the contract. · Task Orders for individual tasks or larger projects will be developed based on need and may include, but are not limited to, cleaning and/or inspection of large diameter pipe, both gravity and force mains, and pipes in or near levees within both the wastewater and storm drainage systems. Task work for emergency pipe cleaning and inspection, regardless of pipe size, may also be issued at the City’s discretion. It is anticipated that the City will utilize these services on tasks or projects where the budgets are estimated between $15,000 to $500,000. · Task order award will be based on a combination of qualification considerations including cleaning experience, inspection experience, ability to provide specific equipment or technologies and experience using them, past performance with the City schedule availability, and other relevant factors. For each individual task order assignment, staff will assign the work in one of two ways:
o Request a quote for the work from each Master Services Contractor that provides the required areas of expertise and award from quotes received. If selection variables like price and expertise are consistently equal or equitable across multiple Contractor’s quotes, the City intends to rotate the assignment of subsequent task orders, wherever possible, so that no one Contractor is assigned all work. OR o Assign the task order directly to a chosen Master Services Contractor if specific expertise or equipment is required that only one Contractor can provide.

REQUEST FOR QUALIFICATIONS

MASTER SERVICES AGREEMENT FOR

LARGE DIAMETER PIPE

CLEANING AND INSPECTION SERVICES
Bid Transaction #Q2314131100X

Issue Date: TBD
Questions Due Date: TBD at 3:00 PM

RFQ SUBMITTAL DEADLINE

Submittal Deadline TBD 3:00 p.m.

Submit Statements of Qualification Electronically Via:
http://www.planetbids.com/portal/portal.cfm?CompanyID=15300

Contact for Additional Information:

Questions regarding this Request for Qualifications should be directed via PlanetBids only per the instructions and deadlines outlined in the RF Q timeline below.

Table of contents

A. INTRODUCTION

1. Purpose

2. Background

3. Scope of Services

4. Project Budget and Term of the Contract

5. Deadline

6. Local Business Enterprise ( LBE) Requirements
B. SOQ SUBMITTAL REQUIREMENTS

1. General

2. Contents of Submittal
C. SELECTION PROCESS

1. General

2. Addenda and Supplements

3. Plannned Schedule
D. ADMINISTRATIVE INFORMATION

1. Agreement

2. Tax Forms

3. Business Operations Tax Certificate (B.O.T.C.)

4. Miscellaneous
E. ATTACHMENTS

1. SUBMITTAL SIGNATURE

2. RATING FORM

3. NON-PROFESSIONAL SERVICES A GREEMENT

4. SAMPLE TASK ORDER

REQUEST FOR QUALIFICATIONS (RFQ)

NON-PROFESSIONAL SERVICES
for the

DEPARTMENT OF UTILITIES

MASTER SERVICES AGREEMENT FOR

LARGE DIAMETER PIPE

CLEANING AND INSPECTION SERVICES

A. INTRODUCTION

1. Purpose

The City of Sacramento, Department of Utilities (hereinafter “City”) is requesting the submittal of Statements of Q ualification (SOQ) from Contractors for the purpose of establishing Master Services Agreements with qualified on -call Contractors to provide cleaning and inspection of large diameter pipes for the separated wastewater, combined wastewater, and/or storm drainage collection systems using a variety of cleaning and inspection technologies . System pipes will include large diameter wastewater and storm drainage pipes (36-inches in diameter and larger), including both gravity and force mains, and small and large diameter pipes in or near a levee. Task work for other pipe cleaning and inspection , regardless of pipe size, may be issued at the City’s discretion.

Using the selection process discussed herein, the City anticipates entering into Master Services Agreements with multiple Contractors deemed to be the most qualified under this RFQ. Entering into a Master Services Agreement with the City does not guarantee that any task and/or project assignment will be made . The assignment process is discussed further in the scope of services below.

Interested contractors are invited to submit their qualification statements in ac cordance with the requirements of this Request for Qualifications (RFQ). Contractors may submit information in the SOQ for one or both of the areas of expertise. Contractors must have knowledge and experience in at least one area of expertise to be considered for qualification.

Qualification statements (SOQs) shall be considered complete only if all the items listed in Section B of this RFQ are included in the submittal. Firms that do not submit a proposal by the closing date and time will n ot be considered . The term “Contractor(s)” is used interchangeably to mean any person or persons, firm, partnership, corporation, company, or combination thereof, that proposes to perform work for the City or enters into an agreement with the City.

2. Background

City Collection Systems

The City maintains wastewater collection systems for about 65 percent of the geographical area of the City, which includes a combined wastewater system in the older, central areas of the City and a separated sewer system in the remaining areas. The balance of the City residents and businesses is served by the Sacramento Area Sewer District (SASD). The City maintains a service area for both wastewater and combined wastewater systems of about 40,480 acres with about 827 miles of 4 - to 120 -inch diameter collector, trunk interceptor and force main pipe; 19,670 manholes; 42 individual pump stations; and two off-line storage/primary treatment facilities.

The City’s storm drainage collection system comprises of 54,800 acres and approximately 854 miles of 8 -inch to 114 -inch diameter of collector, trunk interceptor and force main pipe; manholes and individual pump stations; 21000 manholes; 107 individual pump stations.

Past & Recent Pipe Cleaning & Inspection Efforts

Between 2010 and 2017, the City utilized a variety of inspection technologies to evaluate the condition of its large diameter combined wastewater pipes. At the end of the assessments, almost four miles of 36 - to 114-inch diameter gravity pipe and about one mile of 60 - to 84 -inch diameter force main w ere not inspected due to the amount of accumulated wastewater debris and occasional obstructions.

In 2020, the City cleaned and inspected approximately one mile of the remaining 36- to 72-inch diameter gravity pipe.

Large Diameter Pipe Cleaning & Inspection Needs

Through this request for qualificati ons, the City is seeking qualification statements to conduct cleaning and debris off -haul to a City owned waste collection site and perform condition assessments (inspect ions) of both wastewater and storm dra in system pipe.

The work will be divided into various task orders to offer the City the flexibility to tailor the work in smaller segments based on varying criteria such as budget, pipe diameter size, geographic location, priority, etc. until all pipe segm ents are inspected, or funding is exhausted.

The overall task order work could entail the cleaning and inspecting of the remaining 3- miles of separated and combination sewer pipes described above, some of which falls into the force main, or levee penetration categories noted below , as well as gravity and force main pipes located in or near levees and select large diameter drainage pipes. The debris removed will be delivered to the City’s waste collection site identified in task orders.

The wastewater pipes to be cleaned and inspected consist mostly of cast -in-place and reinforced concrete pipe constructed between 20 to 115 years ago. About 2,100 -feet of the 60- and 72-inch diameter pipe consists of fiberglass reinforced pipe constructed about 10 to 18 years ago. The work also includes about 250 -feet of cured-in-place lined pipe and about 225-feet of steel pipe. None of the pipe is known to have been cleaned since original construction.

The wastewater pipe segments vary in length from as little as 50-feet to about 1,000-feet between manholes or access points. Pipe segments will mostly be gravity type with some

force main pipe segments. Manhole will mostly be 36-inch diameter (typical) frames and covers. It’s likely that some of the manhole frames and covers are 24-inches in diameter, while others may be as large as 48-inches in diameter.

Force Mains

The f orce main pipe segment is estimated to be 1,100-feet in length between sealed access points and only convey s flow during wet weather periods. The access points range from manholes with bolted -down covers that can be removed manually, to an access port in a surge tower, to concrete vaults with la rge rectangular shaped concrete lids that require cranes to remove. Standing water may be located in low points or sags along the alignments.

Levee Penetrations

Levee penetration pipes can either directly penetrate through the profile of a levee or exist parallel to the levee at the toe of the levee slope. Pipes to be inspected total approximately 12,859 linear feet with 2,896 linear feet ranging from 36” to 120” in diameter and 9,963 linear feet ranging from 2” to 24” in diameter. Levee penetrations are mostly gravity with some force main pipe segments. Pipe segments, including some force mains, that penetrate levees are currently scheduled to be inspected every 5 years. Access and processes may require alternative methodology and equipment due to fluctuating river water levels a nd daily tides. For example, o ne 78 -inch diameter force main segment outfalls to the Sacramento River where the outfall is submerged by daily tides and involves man entry to inspect.

3. Scope of Services
The following scope of work section details the qualifications required to provide services for each of the areas of expertise noted below. Please address each point of the scope of work within your SOQ. Contractors shall provide qualifications for each of the following areas of expertise they are proposing to provide services for.

Area of Expertise #1: CLEANING & DEBRIS REMOVAL
Cleaning wastewater and/or storm drainage system pipe, including the removal of debris from the wastewater or storm drainage pipes and off hauling the debris to a specified City owned waste collection facility.

Area of Expertise #2: INSPECTION AND CONDITION ASSESSMENT Evaluating the condition of wastewater and/or storm drainage system pipes, using a variety of inspection technologies, and documenting the condition found.

Contractors deemed to be the most qualified under this RFQ will be offered Master Services Agreements (MSAs) to perform work in one or both of the areas of expertise .

For more information on the proposed Scope of Work and Terms of the Non-Professional Services Master Services Agreement Template see Attachment 3. A sample task order has also been attached for your review. (See Attachment 4).

After Master Services Agreements have been finaliz ed, City shall issue individual task orders to Contractors who have entered into Master Services Agreements. The task order assignment process is discussed further in the task order section below. For a sample

3.1 General Requirements

1. Contractor shall observe and comply with all Federal, State, and local laws, ordinances, codes, orders, and regulations which in any manner affect the conduct of the work, specifically as it relates to wastewater spills. Contractor shall also observe and comply with all applicable Cal -OSHA requirements.

2. Contractor will be expected to provide all labor, materials, tools, and equipment to perform all work necessary in accordance with the applicable sections of the City of Sacramento Standard Specifications for Public Construction, dated November 2020, identified in task orders, or otherwise directed.

3. Contractor is expected to incorporate its own expertise into task order scope of work.

Contractor shall be solely responsible for and have control over means, methods, techniques, and procedures for coordi nating and performing all portions of work and providing adequate safety precautions. Contractor shall clearly describe the approach and procedures that will be implemented to meet the general and technical requirements in this RFQ. Additional alternative approaches and procedures may also be included.

4. Contractor shall be responsible for possessing and acquiring all necessary licenses , certifications, and permits to perform the work specified herein and in subsequent task orders, including but not limite d to:
• NASSCO certification (PACP & MACP) for CCTV operations only • Confined space certification
• Encroachment permits and traffic control plans as outlined in City of Sacramento Code.
• Compliance with Federal, State, and local regulations • All applicable Cal-OSHA requirements which, in any manner, affect the conduct of the work and as it relates to wastewater spills.
• Vehicle and equipment licenses, endorsements, and certifications

Contractor shall list all licenses and certifications currently held by the Contractor and proposed staff for purposes of performing the work .

5. Contractor shall have the ability to communicate with its site crew(s) at all times via cellular phone, radio, or other means of prompt communication.

6. Most work will be performed in City right -of-way, in easements, or on property owned by the City . Levee penetration work may be done on non -City property and require coordination with one or more outside agencies, including but not limited to , Regional Transit, Union Pacific Railroad, US Army Corp of Engineers, or various Levee Maintaining Agencies (LMA’s).
a. Contractor shall have the ability to provide advance notification to property owners prior to performing work in any Easement/Right -of-Way. b. Contractor shall have the ability to provide traffic control pursuant to Section 6-10, Traffic Control Requirements of the City’s Standard Specifications, dated June 2007.

7. All electrical equipment, including CCTV cameras, for use in hazardous location and wet environments must be approved by a Nationally Recognized Testing Laboratory.

Equipment must be approved for using at Class I, Division I, Group D Hazardous Locations as defined by the National Fire Protection Association (NFPA) Code 820 - 1999.

8. Contractor shall have the ability to have replacement equipment available within twenty-four (24) hours in the event of equipment breakdown.

3.2 Area of Expertise #1 – Cleaning and Debris Removal Services to be provided under this area of expertise include cleaning wastewater and/or storm drainage system pipe s, including the removal of debris from the pipes and off hauling the debris to a specified City owned waste collection facility.

Contractors must meet the minimum requirements listed herein to qualify for performing services within this area of expertise.

Minimum Requirements for Cleaning and Debris Removal

1. List any relevant certifications or licenses required for pipe cleaning and general debris hauling.

2. List any relevant certifications, agency memberships, or networks that enhance your knowledge and expertise in pipe cleaning.

3. Firm and/or personnel must demonstrate a minimum of two (2) years of direct experience in cleaning wastewater and/or storm drainage pipes. Such work experience must be direct, and the work must have been performed by the firm’s own crews. The firm must have cleaned a minimum of 500 miles or performed other jobs similar in size and scope to the work specified herein. Any above -mentioned work performed by subcontractors for the Contractor will not be considered direct firm experience.

4. List experience and equipment used for the following categories of pipe cleaning separately.
• Large diameter wastewater pipes (36 inches in diameter and larger) • Force Mains
• Levee Penetrations
• Small diameter pipes (24 inches in diameter and smaller) a. For each category, include the following experience:
• Years of experience,
• Whether work was performed on a separated wastewater, combined wastewater, or storm drainage system,
• Pipe size range work was performed on, and
• Approximate number of miles performed.

b. For each category, list all equipment, whether owned or rented, that would be used to clean, including the following information :
• Include the make, model, size of water and debris tanks, and • Provide a brief description of your experience using the equipment in either a separated wastewater, combined wastewater, or storm drainage system.

3.3 Area of Expertise #2 – Inspection and Condition Assessment Services to be provided under this area of expertise include inspection and documentation of wastewater and/or storm drainage system pipe condition. Contractors must meet the minimum and technical requirements listed herein to qualify for performing services within this area of expertise.

Contractors must meet the minimum requirements listed herein to qualify for performing services within this area of expertise.

Minimum Requirements for Inspections and Condition Assessment using Closed Caption Television (CCTV)

1. List any relevant certifications or licenses required for pipe condition assessment and inspection .

2. List any relevant certifications, agency memberships, or networks that enhance your knowledge and expertise in pipe inspection a nd condition assessment .

3. Firm and/or personnel must demonstrate a minimum of two (2) years of direct experience in inspecting and assessing pipe condition by performing CCTV. Such work experience must be direct, and the work must have been performed by the firm’s own crews. The firm must have assessed condition by performing CCTV on a minimum of 300 miles of pipe or performed at least other jobs similar in size and scope to the work specified herein. Any above-mentioned work performed by subcontractors for the Contractor will not be considered direct firm experience.

4. List experience and equipment used for the following categories of p ipe inspection and condition assessment separately.
• Large diameter wastewater pipes (36 inches in diameter and larger) • Force Mains
• Levee Penetrations
• Small diameter pipes (24 inches in diameter and smaller) a. For each category, include the following experience:
• Years of experience,
• Whether work was performed on a separated wastewater, combined wastewater, or storm drainage system,

• Pipe size range work was performed on, and
• Approximate number of miles performed.
b. For each category, list all equipment, whether owned or rented, that would be used to inspect, including the following information:
• Include the make , model, and equipment description
• Provide a brief description of your experience using the equipment in either a separated wastewater, combined wastewater, or storm drainage system.

Minimum Requirements for Inspections and Condition Assessment using Sonar and Laser/LIDAR Profiling

1. Contractor must d emonstrate a minimum of two (2) years of direct experience in inspecting and assessing pipe condition by performing Sonar Profiling and Laser/LIDAR Profiling on large diameter pipes (36 inches and larger). Such work experience must be direct, and the work must have been performed by the firm’s own crews. The firm must have assessed condition by performing Sonar and Laser/LIDAR Profiling on a minimum of 50 miles of pipe or performed at least other jobs similar in size and scope to the work specified herein. Any above-mentioned work performed by subcontractors for the Contractor will not be considered direct firm experience.

2. When using Sonar Profiling to survey the pipe , Contractor shall have the ability to create pipeline reports, containing visual profile, profile comparison, and dimension data of significant defects. The report shall include the longitudinal pipeline cross sections showing the crowning corrosion profil e and/or debris

3. When using Laser/LIDAR Profiling to survey the pipe with the CCTV camera , Contractor shall have the ability to create pipeline reports, containing the measurement of faults and other features inside the pipeline. This includes measurements of pipe size, laterals, water levels, and other features, as well as automatic analysis of pipe ovality and pipe available capacity up to 30 times per second.

3.4 Task Orders
City will divide work into various task orders on an as needed basis. Using various task orders offers the City the flexibility to tailor the work in smaller segments based on varying criteria such as budget, pipe diameter size, location, workload need, or priority until all pipe segments are completed or funding is exhausted.

Each task order may include cleaning, debris off -haul to a City owned waste collection site, inspection and condition assessment, or any combination thereof, as determined by the scope of each task order. In addition to the requirements listed herein, Contractor shall follow all requirements listed within an individual task order. If any requirements, terms, or conditions outlined in a task order differ from those in the Master Servic es Agreement, the requirements, terms, and conditions documented in the task order shall prevail.

1. The City reserves the right to consider more than just price when making assignments; to assign an y task order to an y one MSA Contractor or to multiple MSA Contractors; or to perform some of the work using City crews if staff believes to do so is in the best interest of the City and/or the project.

Task Order award will be based on a combination of qualification considerations, including cleaning experience, inspection experience, ability to provide specific equipment or technologies and experience using them, past performance with the City, schedule availability, and other relevant factors.

2. For each individual task order assignment, staff will assign the work in one of two ways:
a. Request a quote for the work from each Master Services Contractor that provides the required areas of expertise and award from quotes received. If selection variables like price and expertise are consistently equal or equitable across multiple Contractor's quotes, the City intends to rotate the assignment of subsequent task orders, wherever possible, so that no one Contractor is assigned all the work.

OR
b. Assign the task order directly to a chosen Master Services Contractor if specific
expertise or equipment is required that only one Contractor can provide.

3. If a quote is requested for a task order assignment, the quote request will be sent via email concurrently to all Master Services Contractors qualified for the areas of expertise required by the task order, and will provide information such as plans, sketches, annotated photos, descriptive text and/or comparable information that is considered sufficient to describe the task order assignment, including how measurement and payment will be handled. Contractor(s) shall be responsible for examining project areas,
existing system maps, pipe main data, drawings, and all other available documents to sufficiently determine its ability to perform the work herein.

4. Task order quote responses from Contractors that are interested in performing the work, unless otherwise indicated, will be due at the date and time indicated (typically within five (5) to ten (10) working days from when the task order information was first emailed) and submitted in the man ner indicated in the task order.

5. The submission of a quote to the City shall conclude that the Contractor has investigated and is satisfied as to the conditions to be encountered, the character, quantity, and scope of work to be performed, and is prepared to meet the requirements of the Task Order.

6. Upon completion of the analysis of task order quote responses, the City shall notify all responsive Master Services Agreement Contractors of selection by email.

7. Selected Contractor shall coordinate its operations with the City. After assignment of task order and prior to commencement of work, the City will schedule a kick-off meeting at a date, time, and location arranged with the Contractor to review and discu ss the schedule and sequence of the Contractors operation. No work shall be performed unless the City has received the schedule and the City has provided authorization to proceed.

8. Work performed thereu nder shall comply with the requirements of Chapter 3.60 of the Sacramento City Code. No bid security will be required to accompan y any quote request, but each assignment shall have an allotted duration for completion time, with provisions to apply liquidated damages of $200 per day in the event work is not completed on time. Every quote shall include the current California Department of Industrial Relations (DIR) registration number of the Contractor and any participating Subcontractor. The City reserves the right to reject quotes or to waive any error or omission in any quotes received.

9. Payment and performance bonds are not required with completion of the Agreement. When a Contractor is select ed for a task order assignment, any required payment or performance bond for the task order shall be submitted within five days of the award of the task order assignment. Field work shall not be performed until the bonds are in -place and received by the Ci ty.

4. Project Budget and Performance Period
The Department of Utilities is proposing individual Master Services Agreements for a total amount not to exceed $4 million over a 3-year period with an option to extend yearly for an additional two years for a total period of 5 years. The Master Services Agreements will be valid for the approved timeframe , or until they reach the not -to-exceed amount , whichever occurs first. Entering into a Master Services Agreement with the City does not guarantee that any task and/or project assignment will be made.

Selected firm(s) will enter into a Master Services Agreement with the City and individual task orders will then be issued that identify the specific tasks and/or project, schedule, and budget. Individual task order assignments may be for amounts as small as $15,000, to over $250,000.

5. Deadline
SOQs must be received by 3:00 p.m. on TBD, as described in Section B of this RFQ.

6. Local Business Enterprise (LBE) Requirements
For more information about the City’s LBE Program, see the City’s website:
http://www.cityofsacramento.org/Finance/Procurement/Contract -Ordinances The City’s LBE program applies to this RFQ process in two ways.:
a. Minimum LBE Participation : This requirement applies to Non -professional service agreements of $250,000 or more. A minimum 5% LBE participation level is required for a bidder to be considered responsive Participation requires qualified LBE or LBEs to perform services in an amount equal to at least 5% of the total agreement amount.

The City has obtained an LBE Participation waiver through the City Manager or his authorized designee. Therefore, the LBE Participation requirement does not apply to this RFQ or subsequent Master Services Agreements.
b. LBE Evaluation Preference: This requirement applies to Non -professional service agreements of less than $250,000. Firms that qualify as an LBE will receive a point preference as part of the evaluation process .

This LBE Evaluation Preference requirement does not apply to this RFQ or subsequent Master Services Agreements as the proposed contract amount exceeds $250,000.

B. SOQ SUBMITTAL REQUIREMENTS

1. General
To be considered, interested f irms must submit a written Statement of Q ualifications (SOQ) providing all the information requested below. SOQ should include information for each area of expertise and category of pipe proposed. The SOQ will be considered complete only if all of the items listed in this section are included in the submittal.

Please note that the SOQ submittal must include a completed and signed form titled “Submittal Signature Page ”, included herein as Attachment 1.

2. Contents of Submittal

The SOQ submittal is limited to five (5) 8½x11” pages (font 11 or larger), not including introductory letter, signature page ( Attachment 1), and other attachments requested below. The SOQ must be submitted by uploading it to PlanetBids as the “Response File”.

Organize and provide the following information in the order listed, in a clear and concise format:

a. Completed submittal signature page from Attachment 1 of the RFQ. This page includes contact information for the firm, indicates how LBE requirements will be met, and acknowledges any addenda.
b. Provide an introductory cover letter that addresses the following (maximum two pages):
i. A brief history of the firm, background, specialties, and ownership . Include any unique or special skills or experiences to be considered for selection.

Describe the firm’s basic understanding of the services to be provided, and any summary information that may be useful or informative to the City. ii. An expression of the fi rm’s interest in the work; a statement regarding the firm’s qualifications to do the work, and the ability of the firm to respond quickly to bid requests and to complete task order assignments on time .

Include a statement regarding any known or potential conflicts of interest that may result from selection to the on-call list, or from performance of any of the likely task order assignments.
iii. Identify any concerns your firm has regarding completing the standard agreement, included herein as Attachment 3.
c. List any public general contracting experience that qualifies the firm as uniquely qualified to perform this work. Experience of the firm on similar or related public facilities projects should be included. For each project listed, indicate if labor compliance and prevailing wage documentation was required and indicate if submission of Labor Compliance Reports was utilized .

d. List at least four references, if available, list similar public -sector projects completed by the firm in the last five years. Provide th e following for each project reference:
i. Project name, location, date of completion.
ii. Identify which members of the firm’s team worked on the project and what service they provided.
iii. Provide the actual contract amount of the project, contracted days to perform the project, number and amount of change orders, and the number of days required to complete the project form the notice to proceed to final acceptance.
iv. Provide a reference name, phone number, and email contact information for the reference. The reference contact person should be part of the firm’s staff with direct project experience.
v. Indicate if labor compliance and prevailing wage documentation was required and if the jurisdictions required the use of an electronic system for the submission of labor compliance reports.
e. Attach resumes for the proposed project manager and key individuals. f. Attach completed Minimum Qualifications Questionnaire, included herein as Attachment X
For more information, including Contractor's Q&As, see the following website:
http://www.planetbids.com/portal/portal.cfm?CompanyID=15300 C. SELECTION PROCESS

1. General
After the submittal deadline has passed, a selection committee comprised of staff members from the Department of Utilities and one staff member from an outside agency or other City of Sacramento department will review and rate each of the responsive SOQs received and rank each in accordance with the criteria listed in the Rating Form, included herein as Attachment 2. Staff may select firms based solely on the section’s review and ranking of the SOQs. However, the City reserves the right to conduct interviews prior to making the selection. The City will then enter into Master Services Agreements with the top qualified firms. Entering into a Master Services Agreement with the City does not guarantee that any task order assignment will be made.

The task order assignment process is discussed further in the Scope of the Non - Professional Services Master Services Agreement (See Attachment 3).

The issuance of this RFQ shall not be interpreted as, and does not constitute, a representation by the City that any specific firm or firms will be retained to perform any of the services described herein, and a firm shall not acquire any right or entitlement to be retained for such purpose by virtue of submitting SOQ in response to this RFQ.

The City reserves the right to issue additional RFQs or RFPs for the performance of these services at any time. The City may select qualified firms that submit SOQs in response to this RFQ, and/or any subsequent RFQ or RFP , to perform all, some or any of the

consulting services required by the City. The City also reserves the op tion to cancel or modify this RFQ and the selection process at any time.

2. Addenda and Supplements
Staff reserves the right to cancel, postpone, extend, or revise this RFQ or the RFQ process at any time. If it becomes necessary to revise any part of this R FQ, any or all addenda will be posted on the following website:
http://www.planetbids.com/portal/portal.cfm?CompanyID=15300#

Registration is free and allows viewing of all City of Sacramento postings.

3. Planned Schedule
Questions regarding this R F Q should be directed via Planetbids by dates listed below, unless otherwise noted on addenda .

Request for Qualifications issued ............................................................. December 15, 2023 Last Day to Ask Questions (if necessary) ............................................... December 29, 2023 Last Addendum Posting Date (if necessary) .................................................January 5, 2023 SOQs due ......................................................................................................... January 12, 2023 Selection Panel Review...........................................................January 30 – February 1, 2023 Interviews (optional) ......................................................................................... February 3, 2023 Scope and Cost Negotiations .................................................................. February 6 -10, 2023 Executed Agreement .............................................................(Approximately) March 21, 2023

This is a tentative schedule that is subject to change, particularly if any addenda are issued prior to the SOQ due date and/or if interviews are held.

D. ADMINISTRATIVE INFORMATION

1. Non-Professional Services Agreement
Attachment 3 is a copy of the City’s Master Nonprofessional Services Agreement . If the City’s Agreement is updated prior to Council approval, the updated Agreement template will be used.

The selected firm must comply with the standard provisions set forth in the Agreement, including compliance with the City’s Equal Benefits Ordinance and Ban -the-Box Ordinance. For additional information regarding the City’s Equal Benefits Ordinance or Ban-the-Box Ordinance, contact Procurement Services at (916) 808 -6240. Information also is available on the following website:

http://www.cityofsacramento.org/Finance/Procureme nt/Contract-Ordinances .

The Agreement also requires Commercial General Liability, Automobile Liability, Workers’ Compensation and Employer’s Liability insurance.

2. Tax Forms

Links to tax forms needed for the City to release payments for services completed are provided below. The selected firm must provide a W-9 form and either a California form 587 or California form 590 with the executed Professional Service Agreement.

Forms and instructions are available on the following websites:

California forms: https://www.ftb.ca.gov/forms/search/index.aspx Federal forms: https://apps.irs.gov/app/picklist/list/formsPublications.html

3. Business Operations Tax Certificate (B.O.T.C.)
Sacramento City Code Chapter 3.08 requires any person or firm conducting business with or within the City of Sacramento to pay a Business Operations Tax and to have a current Business Operations Tax Certificate. To obtain information about the Business Operations Tax Certificate, contact the City of Sacramento Revenue Division, 915 I Street, Sacramento, CA 95814, or telephone 916 -808-8500.

4. Miscellaneous
By submitting a SOQ, the submitting firm acknowledges and agrees that the SOQ and all other materials submitted shall become the property of the City of Sacramento, may be reviewed, and evaluated by any person(s) at the discretion of the City, and may be publicly disclosed as public records.

E. ATTACHMENTS
REQUIRED SUBMITTAL DOCUMENT ATTACHMENT 1
ATTACHMENT 1 SUBMITTAL SIGNATURE PAGE Page 1 of 1

SUBMITTAL SIGNATURE

All FIRMS must complete and sign this form. Failure to complete and sign this form may result in rejection of submittal.

Name of Firm:

Business Address:

Telephone: Fax:

Type of Business:

Corporation
Partnership
Individual doing business under own name
Individual doing business using a firm name
Joint Venture (Attach Joint Venture Agreement)

Federal Tax I.D. Number:

City of Sacramento Business Operations Tax Number:
(Mandatory only if recommended for contract award)

Signature Date

Print Name Title

FOR INFORMATIONAL PURPOSES ONLY ATTACHMENT 2
ATTACHMENT 2 STATEMENT OF QUALIFICATION RATING FORM Page 1 of 1

RATING FORM

MSA FOR LARGE DIAMETER WASTEWATER PIPE CLEANING AND INSPECTION

Firm:

Evaluator:

Date:

Evaluator Signature:

Evaluation Criteria Maximum
Points Score

1. Introductory letter 20

2. Firm’s experience providing similar services 60

3. SOQ completeness and clarity 10

4. Responses to Minimum Qualifications Questionnaire 10

Total 100

Interview Criteria (Optional) Maximum
Points Score

1. Interview 20

LBE Participation (Only for agreements of $ 250,000
or more)

Yes No

Waived
Must meet or exceed 5% LBE participation to be
responsive, unless LBE participation requirement is
waived
X
REQUIRED SUBMITTAL DOCUMENT ATTACHMENT 3
ATTACHMENT 3 NON-PROFESSIONAL SERVICES AGREEMENT Page 1 of 1

Place Holder for
City’s Non-professional Services Agreement Template
and Draft Scope of Work

Place Holder for Sample Task Order

1 Attachment 1 to Exhibit A

MASTER SERVICES AGREEMENT FOR

LARGE DIAMETER PIPE

CLEANING AND INSPECTION SERVICES

SCOPE OF SERVICES

Based on the evaluation of responses to RFQ #Q2314131100X, Contractor has qualified to provide services in the following areas of expertise (section below will be revised for each Master Services Agreement based on expertise qualifications met by each Contractor):

Area of Expertise #1: Cleaning wastewater or storm drainage system pipe, including the removal of debris from the wastewater or storm drainage pipes and off hauling the debris to a specified City owned waste collection facility. Contractors will not be responsible for transporting debris from the City owned waste collection fac ility to the landfill.

Area of Expertise #2: Evaluating the condition of wastewater or storm drainage system pipes, using a variety of inspection technologies, and documenting the condition found.

Entering into this Master Service Agreement with the City does not guarantee that any task and/or project assignment will be made using task orders.

Having Master Services Agreements does not preclude the City from publicly advertising any task or project for bids, nor does being a Master Services Contractor preclude those Contractors from submitting bids/quotes for any publicly advertised task or project.

1. Task Order Award
City will divide work into various task orders on an as needed basis. Using various task orders offers the City the flexibility to tailor the work in smaller segments based on varying criteria such as budget, pipe diameter size, location, workload need, or priority until all pipe segments are completed or funding is exhausted.

Each task order may include cleaning, debris off -haul to a City owned waste collection site, inspection and condition assessment, or any combination thereof, as determined by the scope of each task order. In addition to the requirements listed herein, Contractor shall follow all requirements listed within an individual task order. If any requirements, terms, or conditions outlined in a task order differ from those in the Master Servic es Agreement, the requirements, terms, and conditions documented in th e task order shall prevail.

1. The City reserves the right to consider more than just price when making assignments; to assign any task order to any one MSA Contractor or to multiple MSA Contractors; or to perform some of the work using City crews if staff believes to do so is in the best interest of the City and/or the project.

Task Order award will be based on a combination of qualification considerations, including cleaning experience, inspection experience, ability to provide specific ATTACHMENT 1 TO EXHIBIT A
2 equipment or technologies and experience using t hem, past performance with the City, schedule availability, and other relevant factors .

2. For each individual task order assignment, staff will assign the work in one of two ways:
a. Request a quote for the work from each Master Services Contractor that provides the required areas of expertise and award from quotes received. If selection variables like price and expertise are consistently equal or equitable across multiple Contractor's quotes, the City intends to rotate the assignment of subsequent task orders, wherever possible, so that no one Contractor is assigned all work.

OR
b. Assign the task order directly to a chosen Master Services Contractor if specific
expertise or equipment is required that only one Contractor can provide.

3. If a quote is requeste d for a task order assignment, the quote request will be sent via email concurrently to all Master Services Contractors qualified for the areas of expertise required by the task order, and will provide information such as plans, sketches, an notated photos, descriptive text and/or comparable information that is considered sufficient to describe the task order assignment, including how measurement and payment will be handled. Contractor(s) shall be responsible for examining project areas, existing system maps, pipe main data, drawings, and all other available documents to sufficiently determine its ability to perform the work herein.

4. Task order quote responses from Contractors that are interested in performing the work, unless otherwise indicated, will be due at the date and time indicated (typically within five (5) to ten (10) working days from when the task order information was first emailed) and submitted in the man ner indicated in the task order.

5. The submission of a quote to the City shall conclude that the Contractor has investigated and is satisfied as to the condition s to be encountered, the character, quantity, and scope of work to be performed, and is prepared to meet the requirements of
the Task Order.

6. Upon completion of the analysis of task order quote responses, the City shall notify all responsive Master Services Agreement Contractors of selection by email.

7. Selected Contractor shall coordinate its operation s with the City. After assignment of task order and prior to commencement of work, the City will schedule a kick-off meeting at a date, time, and location arranged with the Contractor to review and discu ss the schedule and sequence of the Contractors operation. No work shall be performed unless the City has received the schedule and the City has provided authorization to proceed.

8. Work performed thereunder shall comply with the requirements of Chapter 3.60 of the Sacramento City Code. No bid security will be req uired to accompan y an y quote request, but each assignment shall have an allotted duration for completion time, with provisions to apply liquidated damages of $200 per day in the event work is not completed on time. Every quote shall include the current California Department of Industrial Relation s (DIR) registration number of the Contractor and an y participating Subcontractor. The City reserves the right to reject quotes or to waive an y error or omission in an y quote received.

9. Payment and performance bonds are not required with completion of the Agreement.

When a Contractor is selected for a task order assignment, an y required payment or performance bond for the task order shall be submitted within five days of the award ATTACHMENT 1 TO EXHIBIT A
3 of the task order assignment. Field work shall not be performed until the bonds are in- place and received by the City.

2. Contractor Responsibilities

2.1 General Requirements

1. During the term of the work, Contractor shall be an independent Contractor and shall not under any circumstances be considered an employee, agent, or other representative of the City. Contractor is not authorized to bind City to any obligation.

Nothing in this contract creates any relationship of joint venture, partnership or a ny other association of any nature whatsoever between City and Contractor other than that of owner and independent Contractor. City has the right to control Contractor only insofar as provided in this contract and only insofar as the results of Contractor’s work pursuant to the work.

The City’s right of supervision does not reduce or abrogate Contractor’s liability for any and all damage or injury to persons, public or private property that may arise directly or indirectly from Contractor’s performance of the work.

2. Contractor shall be solely responsible for and have control over means, methods, techniques, and procedures for coordinating and performing all portions of work and providing adequate safety precautions. If an individual task order requires spe cific means, methods, techniques, and procedures, Contractor shall be responsible for following the City requirements outlined in the task order.

3. Contractor shall provide all labor, materials, tools, and equipment to perform all work necessary in accordance with the applicable sections of the City of Sacramento Standard Specifications for Public Construction, dated November 2020, identified in task orders, or otherwise directed.
a. If services cannot be performed due to complications such as low/high water level, major debris accumulation and/or blockage, Contractor shall recommend an alternate procedure or method to be approved by City.

4. Contractor shall be responsible for possessing and maintain ing all necessary licenses, certifications, and permits to perform the work specified herein and in subsequent task orders, including but not limited to:
• NASSCO certification (PACP & MACP) for CCTV operations only • Confined space certification
• Encroachment permits and traffic control plans as outlined in City of Sacramento Code.
• Compliance with Federal, State, and local regulations • Vehicle and equipment licenses, endorsements, and certifications

5. Contractor shall observe and comply with all Federal, State, and local laws, ordinances, codes, orders, and regulations which in any manner affect the conduct of the work, specifically as it relates to wastewater spills.

ATTACHMENT 1 TO EXHIBIT A
4 6. Contractor is responsible for strict compliance with applicable requirements of the California Occupational Safety and Health Act (Labor Code Sections 6500 et seq.).

This includes, but is not limited to, all applicable Construction Safety Order issued by the State of California, Division of Industrial Safety, under Title 8 of the California Code of Regulations.

This includes a ll applicable Cal-OSHA requirements which, in any manner, affect the conduct of the work and as it relates to wastewater spills.

7. City Code Chapter 12.20 establishes administrative penalties for non-compliance with minimum requirements relating to activities within the City right -of-way. Contractor may be assessed an administrative penalty for each violation of any provision addressed by the ordinance, and amounts can be deducted from the task order. The ordinance includes the following general categories:
• Working hours for the City’s “Primary Streets”
• Traffic control plan requirements
• Access to private property
• Maintenance of traffic, public s afety and convenience • Repair of traffic control systems
• Care of existing know n facilities
• Protection of existing improvements
• Noise levels
Copies of the ordinance are available from the City Clerk’s office, 915 I Street, Sacramento, CA 95814, and at www.cityofsacramento.org.

2.2 General Safety Requirements

1. Contractor shall protect and preserve the safety of the public during the progress of the work. Contractor shall not unnecessarily cause inconvenience to the public during the progress of the work and shall minimize the inconvenience caused by Contractor’s operations. Such operations include, but are not limited to, work performed on or adjacent to the work site, traffic lane and pedestrian closures and deliveries of material and equipment.
a. Contractor shall follow the City Of Sacramento Gas Monitoring SOP. Contractor shall provide all equipment and perform all work needed to check for a safe atmosphere before opening any access points. Contractor shall not leave any open pipe access points unattended.
b. Contractor shall furnish such guards, fences, warning signs, walks, and lights as is necessary, or as may be ordered by the City, and shall take all other necessary precautions to prevent damage or injury to persons or property. c. Any damage caused to public or priv ate property by the operations of the Contractor or its employees , Subcontractors, or agents, shall be repaired immediately and returned to its original pre-damaged condition or better.

Contractor shall be required to make the repairs or replacement of damaged property at their expense unless the City elects to make repairs or replacements and deduct the cost of such monies due or to become due to Contractor under this ATTACHMENT 1 TO EXHIBIT A
5 or any other contract with th e City. All repair and/or replacement must be performed to the satisfaction of the City.

2. Contractor is solely responsible for the proper and safe routing of vehicular traffic during the performance of the work . This requirement is for the duration of the work. a. Storage of material and equipment on City streets will not be permitted. b. Contractor shall f urnish, install, and maintain all warning signs and devices necessary to safeguard the public and the work from traffic. c. The use of flagmen, barricades, and construction sign age shall comply with the current edition of the California “Manual on Uniform Traffic Control Device” and in accordance with the City’s Standard Specifications.
d. An encroachment permit shall be acquired by the Contractor which includes a traffic control plan. The approved traffic control plan is required prior to beginning any onsite work and must be kept onsite at all times while performing the work of the task order.
i. Unless otherwise approved, Contractor shall maintain at least one tra vel lane in each direction at all times on two -way Primary Streets pursuant to Section 6 -10, Traffic Control Requirements of the City’s Standard Specifications, dated June 2007. On working days, between 7:00 a.m. to 8:30 a.m. and 4:00 p.m. to 6:00 p.m., th e Contractor shall maintain the number of lanes normally available on all Primary Streets unless otherwise approved in writing by the City Traffic Engineer.
ii. In accordance with City Code Section 12.20, Contractors shall not impede traffic in any fashion outside “City working hours:”. Traffic control shall be included in the schedule information submitted to the City.

3. Contractor shall provide for safe pedestrian, bicycle, and disabled access through or around the work area.
a. If work activities wil l block or limit access to a Class IV bikeway, as designated in the City Bicycle Master Plan, Contractor may be require d to provide minimum Class II bike lane as an alternative in the traffic control plan to provide continuity in the protected bicycle netw ork.
b. Sidewalk closure shall comply with the “Policy for Sidewalk Closures” established by the City pursuant to federal and state disability access laws and regulations.

4. The City may make unannounced inspections to ensure compliance with safety requirements. If the City deems that the Contractor is working in an unsafe manner, it may result in termination .

2.3 Work Schedule Requirements
ATTACHMENT 1 TO EXHIBIT A
6 1. Contractor shall create a detailed schedule showing all items of work and submit it for City review at least five (5) days prior to initiating on -site work. The schedule shall :
• Provide full information as to the Contractor’s plans for carrying on any part of the work before commencing on -site work,
• Provide in detail an achievable sequence of the various items of work and for completion of the work as a whole
• Include quote items that have both definable quantity items and discreet items of work such as mobilization, administration, testing, etc. , • Incorporate activities for all special event s within the City that will require Contractor to suspend operations at any worksite.

NOTE: All work performed at or near the City’s Golden One Entertainment Center may only be completed during a time at which no events are scheduled to occur, unless approved by the City.

2. The schedule shall be submitted, reviewed, and approved by the City. No work shall be performed unless the City has reviewed the schedule and provided authorization to proceed. Should changes in scheduled work areas be required, the Contractor shall immediately notify the City.

3. Schedule updates identifying the progress of the work being performed shall be submitted to the City on a weekly basis unless otherwise directed by the City. Updates shall also be made available to the City as requested.

4. If work schedule proposed by Contractor places the City at an inconvenience with respect to City inspection of the work, the City may require Contractor to halt or delay the work, reduce the number of crews on the job, or take any other steps deemed necessary by the City to enable the City to exercise the right to inspect.

2.4 General Equipment Requirements

1. Cleaning and Inspection Equi pment shall meet the following requirements:
a. All electrical equipment, including CCTV cameras, for use in hazardous locations and wet environments must be approved by a Nationally Recognized Testing Laboratory and meet all OSHA and NFPA requirements for electrical equipment used in a wastewater or storm drainage system.
b. Contractor shall have replacement equipment available within twenty -four (24) hours in the event of equipment breakdown. Should the time required for replacement equipmen t exceed twenty-four (24) hours, the selected Contractor shall notify the City immediately. Failure to return the equipment into operating condition within the specified time may require additional cleaning of the pipe segment unless the Contractor can demonstrate, to the satisfaction of the City, that the pipe has at least 95 percent of its total conveyance capacity at the time of the inspection.

2.5 Work Operations Requirements
ATTACHMENT 1 TO EXHIBIT A
7 1. Contractor shall coordinate its operations with the City.

2. Contractor shall have the ability to communicate with its site crew(s) at all times via cellular phone, radio, or other means of prompt communication.

3. Contractor shall protect the work, and all equipment used in connection with the work, whether located on or off the work -site, and all public and private improvements and facilities within the work-site, from damage due to the nature of the work, the action of the elements, trespassers, vandalism fire or any other cause whatsoever, until the completion and acceptance of the work.
a. The city does not have or assume any responsibility for collecting indemnity from any person or persons causing damage to the work or property of Contractor. Any and all cost incurred by Contractor to protect the work, materials, equipment, and facilities as provided above shall be included in Contractor’s quote and Contractor shall not be entitled to any additional compensation or damage from the City.

4. It is anticipated that most work will be performed in the City’s public right-of-way, in easements, or on property owned by the City. Levee penetration work may be done on non -City property and require coordination with one or more outside agencies, including but not limited to , Regional Transit, Union Pacific Railroad, US Army Corp of Engineers , or various Levee Maintaining Agencies (LMA’s). a. Contractor shall provide advance notification to property owners prior to performing work in any Easement/Right -of-Way.
b. If easement access is required on private property, the Contractor shall provide advanced notification to the property owner and make all necessary arrangements with the owner for encroachments prior to performing the work . A copy of any written agreement between Contractor and private property owner must be provided to the City upon request. A minimum of 72 hours of advance notification to private property owners is required prior to doing any work on private property. c. If access is required on secured City facilities (i.e., pump stations ) the Contractor must coordinate with the City and provide notification a minimum of ten (10) working days in advance. City crews will provide entry and closure to all access points along force mains. In the event of an emergency at any secured City facilities without the presence of City staff, the Contractor shall immediately contact the City by dialing 311.

5. Applicable Public Utilities Commission regulations are in effect at railroad grade crossings. Contractor shall not interfere with or impair railroad operations. If the work could affect railroad operations, Contractor shall contact the railroad prior to construction and comply with all requirements pertaining to railroad operations or facilities.

6. Contractor shall progress with all work in an orderly manner at approp riate times not to interfere excessively with the normal routine of the neighborhood. All work within public streets and/or right-of-way shall be done in an expeditious manner to cause as little inconvenience to the public as possible.

ATTACHMENT 1 TO EXHIBIT A
8 a. Work during other h ours, weekends, or holidays observed by the City, may only be permitted with permission from the City.
b. Contractor shall provide access to all existing driveways, adjacent parking areas, and buildings at all times unless other arrangements are made with the property owner. Access for emergency vehicles shall be clear at all times.

7. Contractor shall take adequate measu res to prevent impairment of the wastewater and/or storm drain system operation.
a. Contractor shall prevent material from the cleaning and inspection operations from entering other wastewater or storm drain lines, structures, or storm drain inlets.
b. Contractor’s performance of work shall not result in the interruption of wastewater or storm drain service to any customer in the City. c. Wastewater must be controlled within the pipe at all times . d. All equipment must be removed from the pipeline at the end of each work session.

8. Contractor shall not make any modifications to the City’s system infrastructure. a. No special requirements or preparations are needed to prepare the wastewater and/or storm drain pipe for cleaning or inspection activities. Should the Contractor deem that a special arrangement is needed to proceed with work in the pipe, Contractor shall notify the City Project Manager and request a review to determine if the special arrangement is needed.
b. If a manhole within the gravity collection system cannot be located or is inaccessible, Contractor shall move to the next manhole where work can be performed. Contractor shall notify the City of the problem so the City can locate or investigate the situation. Contractor will be required to return to the site to complete any unfinished work after the problem has been rectified. c. If a manhole is discovered that is not identified on the City wastewater and/or storm drain maps, Contractor shall assign a tempora ry manhole identification number and continue work on the pipeline. Cleaning and inspections with unidentified manhole(s) shall include comments within the documentation and an inspection record that will allow for accurate referencing of the manhole. d. Contractor shall notify and request City assistance, if needed, in connection with removal, dismantling, and replacement of any special equipment such as flow monitors, level monitors (i.e., smart manhole covers) or diversion gates within the manhole structures. A minimum of two working days of advanced notice is required prior to any inspection activities requiring City assistance. e. Contractor shall re-seal all manholes encountered during the scope of work that were sealed for the control of odors or entry of extraneous water. Re-sealing shall occur during each work period.

ATTACHMENT 1 TO EXHIBIT A
9 f. If during work, the Contractor encounters a condition where personnel and/or public safety is threatened (such as, but not limited to, a pipe hole, pipe collapse, stoppage, blockage and/or eminent wastewater spill) , the Contractor shall:
• Immediately notify the City 311, dial (916) 808-5011 or (916) 264-5011. The City’s 311 service will dispatch information to the department. • Immediately notify the Project Manager at (916) 808-1456. i. Contractor is required to indicate the location, nature of the problem, and when the problem was first detected.
ii. Contractor may continue working but shall stay onsite or nearby until City staff arrives, unless otherwise instructed by a City representative. iii. Furthermore, a copy of any video record providing evidence of the situation or section of the line containing the condition shall be provided to the City upon request.
iv. The work on this pipeline may need to be re -scheduled. v. If a blockage/surcharge is caused by Contractor, Contractor shall clear the blockage at its own expense under the observation of a City representative.

9. Contractor shall not remove any trees, shrubs, or ornamental vegetation without the written consent of the City.

10. City reserves the right to inspect all work as it is performed, and to reject any work product that in the opinion of the City is defective or does not meet the requirements of the agreement.

11. If services provided by the Contractor fail to meet the standards and requirements set forth in this scope of work and such failure is reported to the Contractor in writing by the City:
a. Contractor shall provide corrective services without charge to the City for a period of sixty (60) days after the performance of any services. b. Costs from delays and losses due to non -conformance to applicable standards shall be solely borne by Contractor.
i. Should the Contractor fail or refuse to promptly fulfil its obligations under this warranty, the City may render or undertake the performance thereof and the Contractor shall be liable for any expenses thereby incurred.

12. Contractor shall submit documentation of work performed, reports, and other deliverables to the City as required in the Technical Requirements. a. If the City is not satisfied with the quality of a report submitted by the Contractor, the City may request the Contractor to revise and resubmit the report at no extra cost to the City.

ATTACHMENT 1 TO EXHIBIT A
10 2.4.1. Area of Expertise #1 – Cleaning and Debris Removal Services to be provided under this area of expertise include cleaning wastewater and/or storm drain system pipes, including the removal of debris from the pipes and off hauling the debris to a specified City owned waste collection facility.

Technical Requ irements for Cleaning and Debris Removal

1. Debris is defined herein as any sludge, dirt, grease, grit, rocks, sand, and other solids or semi-solid materials and obstructions resulting from the cleaning operations.

2. Contractor is required to complete each pipe segment in its entirety. Partial work on any pipe segment will not be allowed. The City reserves the right to inspect all work as it is performed and to reject any work product that in the opinion of the City does not meet the requirements of th e contract or individual task order.

3. If Contractor needs to use potable or recycled water to clean pipes, Contractor shall apply for a hydrant use permit and obtain a portable hydrant meter from the City.

Construction water used for cleaning operations shall be paid for by Contractor.

Current water use rates (Cost per 100 cubic feet) will be provided in each Task Order.

4. Contractor shall ensure that cleaning operations, including water pressure created by cleaning operations , does not cause damage to existing pipes and manholes or cause flooding of public or private property. If such assets or properties are damaged due to the Contractor’s operations, they shall be replaced or restored to a condition as good or better than the condition of the asset or property prior to the start of the Contractors work. The cost of such repairs shall be borne by the Contractor.

5. Contractor shall, with reasonable effort, remove debris from all pipes during the cleaning process. At least 95% of the total conveyance capacity should be restored to each pipe cleaned. Cleaning shall ensure that pipes are accessible to inspection equipment and defects are not obscured during inspection. a. Contractor providing only Cleaning services. Inspection provided by a separate Contractor:
i. Cleaning Contractor shall provide an estimated date of completion to the City Project Manager so that they can arrange for Inspection in a timely manner after cleaning is completed.
ii. When the Inspection Contractor begins work, if it is determined that the required level of cleanliness was not achieved , and it is within 30 days of the initial cleaning date, original Cleaning Contractor shall provide a reclean free of charge . All cleaning costs, including re - mobilization, debris hauling, and demobilization shall be the responsibility of the original Cleaning Contractor.
b. Contractor providing both Cleaning and Inspection Services :

ATTACHMENT 1 TO EXHIBIT A
11 i. If during Inspection it is determined that the required level of cleanliness was not achieved after the initial cleaning, Contractor shall provide additional cleaning passes at no additional cost to the City until the 95% threshold is reached . All cleaning and inspection costs, including re -mobilization and demobilization for insu fficient cleaning and debris removal shall be the responsibility of the Contractor.
c. For pipes where there are challenges or unreasonable costs involved in reaching this threshold, Contractor shall notify the City. City shall approve any alternate plan for debris removal.

6. Debris resulting from cleaning operations shall be removed at the downstream manhole of the pipe segment being cleaned and become the property of the Contractor. Contractor shall be responsible for removal and disposal of all debris removed during the cleaning process. Contractor shall be responsible for transporting debris to the specified City owned waste collection facility.

7. Contractor shall continuously maintain and provide debris information containing the amount (volume) and type (characteristics) of the debris removed for each pipe segment. Debris information shall be recorded in the provided City spreadsheet template.

8. Contractor shall haul debris removed from pipe cleaning locations to the designated City owned waste collection facility at 7800 Freeport Blvd., Sacramento, CA 95832.

Contractor shall off-load debris at a designated location within the City waste collection facility for drying. Contractor shall coordinate all hauling activities with the City.

Contractor shall comply with all Federal, State, and local regulations regarding storage, hauling, and disposal of debris.
a. The City will not provide a debris staging area at each project location. b. All trucks shall be loaded in a manner which will prevent spill age of materials, debris, or liquids. Spillage resulting from hauling operations sh all be remedied immediately at the Contractor’s expense.

B) Cleaning and Debris Removal Equipment

1. All pipe cleaning shall be performed using high-velocity cleaning equipment. Selection of the equipment shall be based on field conditions such as access condi tions, size and condition of the pipe, etc. The equipment shall have a minimum working pressure of 2,000 psi at a 50-gpm rate.
a. If a high velocity jetter is ineffective in cleaning the pipeline, Contractor may use an alternate method of cleaning with City’ s approval at no extra cost to the City.

2. Hydraulic or mechanical driven cutters may be used as necessary to remove roots obstructing or that will obstruct the inspection progress. Chain flail nozzles shall be used for root removal in the following areas: (1) easements, (2) under freeways, (3) ATTACHMENT 1 TO EXHIBIT A
12 under railroad tracks, and (4) at creek crossings. No chemicals will be allowed for use in root removal.

3. Sewer balls, movable dams, or mechanically powered equipment (i.e., bucket machines) WILL NOT be allowed for cleaning of pipes.

C) Cleaning Operations
The City understands that issues can arise during the inspection operations. Contractor shall notify the City Project Manager of any operational issues that are encountered that may cause an issue or a change in the proposed work methodology, equipment, or schedule before proceeding or continuing with performance of work. The following guidelines address the most common occurrences found during inspection:

1. For wastewater pipes, Contractor shall use waste water effluent to clean pipes wherever possible.

2. If Contractor needs to use potable or recycled water to clean pipes, Contractor shall apply for a hydrant use permit and obtain a portable hydrant meter from the City.

Construction water used for cleaning operations shall be billed at the City’s current water use rate and shall be paid for by Contractor.

3. Infrastructure Issues
a. In the event that a manhole cannot be located, is located in an incorrect location, or is inaccessible, Contractor shall move to the next manhole where work can be performed. Contractor shall notify the City of the problem on the next working day and the City will make an investigation. Contractor will then be required to return to the site to complete any unfinished pipe inspection after the problem has been rectified.
b. If a pipe has a flow level of more than thirty percent (30%), Contractor shall notify the City Project Manager, so that the City Project Manager can coordinate with the CCTV Contractor to provide alternative recommendations for performing the subsequent CCTV work.
c. If the Contractor encounters a pipe that is surcharged due to a blockage, Contractor shall immediately notify the City Project Manager. The City will take the responsibility of clearing the blockage until the surcharge condition is relieved. The inspection of th e pipe segment(s) may need to be rescheduled.

1. If the surcharge due to a blockage was caused by the Contractor, Contractor shall repair it at the Contractor's expense.

2.2. Area of Expertise #2 – Inspection and Condition Assessment Services to be provided under this area of expertise include inspection and condition assessment documentation of wastewater and/or storm drainage system pipe condition.

ATTACHMENT 1 TO EXHIBIT A
13 Contractors must meet the minimum technical requirements listed herein to qualify for performing services within this area of expertise.

A) Technical Requirements for Inspection and Condition Assessment Inspections shall be performed using various inspection methods, which may include:

1. Closed-Circuit Television (CCTV)
a. All CCTV pipe inspections shall be completed by certified National Association of Sewer Service Companies (NASSCO) Pipeline Assessment and Certification Program (PACP) trained operator(s) using established and current PACP coding and observations.
b. PACP coding and observation results shall be recorded and presented on a per asset basis, manhole-to-manhole. A pipe “asset” is defined as one continuous pipe from the upstream manhole to the downstream manhole.
c. Contractor shall make a clear video recording of the CCTV inspection . CCTV picture should be clear and free of any obstruction within the full viewing window. i. If the City is not satisfied with the quality of the CCTV inspection, the City may request the Contractor to re-CCTV the pipe and resubmit the records at no extra cost to the City.
d. Contractor shall provide documentation of the CCTV inspection and submit it to the City Project Manager as outlined in subsection 2.3 Documentation and Record Management.

2. Laser/LIDAR Profiling
a. When using Laser/LIDAR Profiling to survey the pipe , Laser/LIDA data shall be continuously collected throughout each pipe segment reach and shall contain sufficient reportable information to produce a visual profile above the water line, a profile comparison, and dimension data of significant defects and/o r debris. b. Laser/LIDAR dwell scans shall be completed at a frequency of every 50-foot and at locations of major defects to allow for a comprehensive collection of data. c. Laser/LIDAR pipeline reports shall contain the measurement of faults and other features inside the pipeline. This includes measurements of pipe size, laterals, water levels, and other features, as well as automatic analysis of pipe ovality and pipe available capacity up to 30 times per second.

3. Sonar Profiling
a. When flow depth at the flow lin e of the pipe is equal to or greater than 12 inches during inspection, Sonar profiling shall be used continuously, along with CCTV and Laser/LIDAR profiling to provide simultaneous images of the pipe both above and below the waterline.

ATTACHMENT 1 TO EXHIBIT A
14 b. When using Sonar Pro filing to survey the pipe, Sonar data collected below the water line shall contain sufficient reportable information to produce a visual profile, profile comparison, and dimension data of significant defects/debris. c. Contractor shall create pipeline reports, containing visual profile, profile comparison, and dimension data of significant defects. The report shall include the longitudinal pipeline cross sections showing the crowning corrosion profile and/or debris
B) Inspection and Condition Assessment Equipment

1. Contractor shall have replacement equipment available within twenty -four (24) hours in the event of equipment breakdown. Should the time required for replacement equipment exceed twenty-four (24) hours, the Co ntractor shall notify the City Project Manager immediately. Failure to return the equipment into operating condition within the specified time may require additional cleaning of the pipe segment unless the Contractor can demonstrate, to the satisfaction o f the City, that the pipe has at least 95 percent of its total conveyance capacity at the time of the inspection.

2. Inspections shall be conducted using a floating, wheeled and/or tractor driven platform employing one or more sensors, includ ing digital CCTV, Sonar, and Laser/LIDAR.

3. For inspection task orders, firm shall provide camara equipment that meets the following requirements:
a. Camera shall be operative in one hundred percent (100%) humidity and specifically designed for submerged inspection of pipelines ranging from 36-inches to 120-inches in diameter.
b. Camera shall be capable of utilizing electronic data collection. c. Camera shall produce a continuously monitored picture with the resolution capability to discern small hairline cracks and other min or/major defects in the pipeline. Camera should have a minimum horizontal resolution of 1080 lines and a minimum vertical resolution of 1920 lines.
d. Camera shall be equipped with a ring of low intensity lights around the camera to obtain maximum periphera l vision and prevent fogging . c. Camera shall be equipped with the ability to video record digitally using side scan technology to record the full circumference of the pipe and have the ability to digitally pan, zoom, and tilt to recorded defects using compu ter software or have the capability to remotely control real-time the camera head to pan and rotate with remote adjustable optical focus and automatic light compensating iris. Focal distance shall be adjustable through a range from 6 -inches to infinity. e. NTSC color standard shall be used.
f. Continuously displayed on the monitors shall be the date of inspection, number designation of the upstream and downstream manholes corresponding to the line ATTACHMENT 1 TO EXHIBIT A
15 reach being inspected and a continuous forward and reverse reado ut of the camera distance from the manhole of reference.
g. The camera, television monitor, and other components of the video system shall be capable of producing a minimum 600 -line resolution. h. The TV transmission and tow cable assembly must have the capability to reach CCTV lengths of up to 2,000 feet. The remote footage counter shall be accurate to one percent (1%) over the length of the particular section being inspected.

4. If applicable, Contractor shall provide Laser/LIDAR equipment that meets the following requirements:
a. Laser/LIDAR profiler shall be able to attach to a CCTV camera to capture or record a Laser/LIDAR profile, as well as use machine vision software to analyze CCTV images.
b. Laser/LIDAR unit shall be capable for use in pipes 36-inches to 120 -inches in diameter and have an accuracy of plus or minus 0.5% of the pipe’s diameter. c. Laser/LIDAR unit shall support automatic analysis of pipe ovality and capacity at a rate of 30 times per second and must be Class 1: eye -safe for operator safety. d. Laser/Lidar unit shall be capable of being repeatedly actuated to provide data that eliminates six-degree-of freedom sensor alignment problems. e. Laser/LIDAR unit sensor resolution shall be 10 millimeters, with a Laser/LIDAR sensor accuracy of 5 millimeters at 3 meters in pipelines 36 -inches or larger.

5. If applicable, Contractor shall provide Sonar equipment that meets the following requirements:
a. The Sonar profiler shall be able to operate in submerged and semi -submerged pipelines from 36 -inches to 120-inches in diameter.
b. Sonar unit shall be programmable multi -frequency profiling sonar which supports a range of frequencies from 600 kHz to 1.0 MHz
c. Sonar unit should be able to be used with CCTV and Laser/LIDAR to provide simultaneous image of the pipe both above and below waterline. d. The head of the Sonar profiler shall utilize a rotating transducer and shall transmit an acoustic signal toward the pipe walls in a radial fashion.

C) Inspection and Condition Assessment Operations

1. CCTV Pipe inspections may only be performed on pipes with a flow level of thirty percent (30%) or less of the pipe diameter.

2. Manual winches, power winches, TV cable powered rewind or other devices that do not obstruct the camera view or interfere with pro per documentation of the pipeline conditions shall be used to move the camera through the line.

ATTACHMENT 1 TO EXHIBIT A
16 a. Whenever non -remote powered and controlled winches are used to pull the television camera through the line, telephone, radios, or other suitable means of communication shall be set up between the two manholes of the section being inspected to ensure that adequate communications exist between members of the crew.

3. The camera shall be moved through the line in either direction at a uniform rate, stopping when nec essary to ensure proper documentation of the pipeline’s condition but in no case shall the television camera be pulled at a speed greater than thirty feet per minute (30 fpm).
a. As the camera approaches laterals, pipe joints, pipe intersections , or substantial defects, the camera progress shall be halted, and the camera lens panned to further view the pipe connection (including looking up the lateral/main) or defect to thoroughly evaluate its condition. Each connection or defect must be documented in the inspection along with the location ( footage) for each. b. For inspections of siphons, a Sonar Profiler shall be used. The Sonar Profiler shall be capable of being deployed upstream and downstream from an inlet or outlet manhole.

4. Footage measurements shall begin at the entry edge of pipe (invert) of the upstream manhole and shall terminate at the edge of pipe’s entry into the downstream manhole, unless specific permission is given to do otherwise by the City.

5. Accuracy of the measurement shall be che cked daily by use of a walking meter, roll- a-tape, or other suitable device.

D) Inspection and Condition Assessment Operation Issues The City understands that issues can arise during the inspection operations. Contractor shall notify the City Project Manager of any operational issues that are encountered that may cause an issue or a change in the proposed work methodology, equipment, or schedule before proceeding or continuing with performance of work. The following guidelines address the most common occurrences found during inspection and condition assessment :

1. Infrastructure Issues
a. In the event that a manhole cannot be located, is located in an incorrect location, or is inaccessible, if possible, Contractor shall move to the next manhole on the pipe segment where work can be performed. Contractor shall notify the City of the problem on the next working day and the City will make an investigation.

Contractor will then be required to return to the site to complete any unfinished pipe inspection after the problem has been rectified.
b. If the Contractor encounters a pipe that has less than 95% carrying capacity, Contractor shall notify the City Project Manager.
c. In the event inspections cannot be performed due to complications with low or high -water level, major debris accumulation and/or blockage, the selected ATTACHMENT 1 TO EXHIBIT A
17 Contractor shall move the equ ipment to a downstream manhole and attempt to inspect the section from the opposite direction. Contractor shall notify the City immediately upon discovery of any complications that prevents the collection of condition assessment data.
d. If the Contractor encounters a pipe that is surcharged due to a blockage, Contractor shall immediately notify the City Project Manager. The City will take the responsibility of clearing the blockage until the surcharge condition is relieved. The inspection of the pipe segment(s) may need to be rescheduled. i. If the surcharge due to a blockage was caused by the Contractor, Contractor shall repair it at the Contractor's expense. e. If the Contractor encounters a condition where public safety is threatened (such as, but not limited to, a pipe hole, pipe collapse, stoppage, blockage and/or other pipe defect that can cause eminent wastewater spill ), Contractor shall immediately notify the City Project Manager. Furthermore, Contractor shall provide a copy of the video recording of the section of the line containing the condition within 24 hours to the City Project Manager.

2. Equipment Issues
a. If during inspection, the camera will not pass through the entire pipeline segment, Contractor shall re-set its equipment in a manner so that the inspection can be performed from the downstream manhole. If the camera again fails to pass through the entire pipe seg ment, Contractor shall notify the City Project Manager prior to leaving the pipe location.
i. If during inspection, any inspection equipment becomes jammed inside the pipeline and cannot be retrieved, the Contractor shall not excavate the pipe to retrieve it. Contractor shall notify the City Project Manager immediately for assistance, but it is the Contractor’s responsibility to remove the inspection equipment and ensure that the pipeline is not damaged.

2.3 Documentation and Record Management
Contractor shall submit documentation of work performed, condition videos and reports, and other deliverables to the City as required below. All documentation and videos shall be uploaded to a City SharePoint Site designated by the City Project Manager.

1. Cleaning Documentation and Record Management
a. Contractor shall use reasonable methodology to provide footage cleaned and estimated quantity of debris removed for each pipe cleaned. b. Contractor shall provide electronic copies of all cleaning data using a spreadsheet template provided by the City for inclusion in the City’s records. c. Contractor shall provide a spreadsheet of cleaning data to the City Project Manager within two (2) weeks of completion of a task or project or by other written ATTACHMENT 1 TO EXHIBIT A
18 agreement betw een the City Project Manager and the Contractor. For larger or more complex tasks or projects, City may indicate a longer deliverable submission deadline in a Task Order.

2. Inspection Documentation and Record Management
a. Pipeline inspection records must be completed using NASSCO’s PACP standards Version 7.0 or what is currently used by the City , whichever is greater .

The City currently uses Granite NET, and requires data provided to be compatible with this system. Pipe insp ection data provided will be in NASSCOs PACP v7 format for import to the City system.
b. Records of the daily work, inspection logs and the video records shall be prepared and forwarded to the City upon the timeline indicated by the City . All records and video recordings shall become the property of the City. c. All pipe inspections should be recorded in high -definition digital color video as viewed from the television monitor. The video recording shall give clear pictures of the conditions of pipelines requiri ng cleaning and any other structural problems.
d. Video shall identify the pipe segment by manhole numbers and street location.

Identification shall include, but is not limited to :
• Upstream and downstream manhole I.D. numbers,
• Pipe diameter and material,
• Date and time of CCTV inspection,
• Current distance along reach (tape counter footage),
• General conditions and observations of the wastewater pipe and pipe joints, • Location of all defects and problem areas by linear footage, and • Location of all connections (i.e., laterals/other mains) and problem areas by linear footage
e. Videos submitted to the City shall contain all required information and be clear enough to assess the condition of the pipe. Compatibility of data must allow for full functionalit y when imported into the City’s software application(s). Including, but not limited to, viewing specific pipe defects at a specific pipe location within the inspection record. Data, documentation, and reports submitted to the City shall be correct and complete.
i. Inspection data and video(s) deemed unacceptable by the City shall be reproduced at no cost to the City
ii. Substandard work may also result in the City terminating the contract with a Contractor.

ATTACHMENT 1 TO EXHIBIT A
19 f. Contractor shall backup inspection videos and data on a periodic basis to prevent accidental erasure. Contractor shall have all inspection videos and data and necessary playback equipment readily accessible for review by the City Project Manager during the life of the contract.
a. 3. Contractor shall provide all record deliverables within two (2) weeks of the completion of an inspection unless otherwise specified on a Task Order or by other written agreement between the City Project Manager and the Contractor. For larger or more comple x tasks or projects, City may indicate a longer deliverable submission deadline in a Task Order. Deliverables to the City Project Manager include :A final report for CCTV, Sonar Profiling and Laser/LIDAR Profiling. Within the final report, the Contractor shall provide:
i. The inspection of each pipeline asset (manhole-to-manhole) shall include a PACP pipeline report documenting the amount of structural and O&M defects and shall include a rating based on the PACP Quick Rating System. ii. The location, in relation to adjacent manholes (i.e., stations), of each lateral/main connection discovered. In addition, other data of significance including the location s of unusual conditions, cracks, misalignments, collapsed sections, presence of debris and deposits and other discernible features shall be included as brief and informative comments of the lateral/main connection conditions.
iii. Estimated re-inspection frequ encies and estimated remaining useful life of pipes per documented inspection defects.
b. Electronic database of all CCTV field inspection data for inclusion in the City’s records. Completed inspection shall be upload ready for GraniteNet, version

3.5.2.5 or newer.

c. A copy of all associated inspection videos , referenced to the database, to the City Project Manager. If requested by the City Project Manager, Contractor shall have the ability to provide copies of the inspection videos and data on a portable hard drive within 24 hours of the assignment.

d. A copy of all associated photographs, referenced to the database, to the City Project Manager. If requested by the City Project Manager, Contractor shall have the ability to provide copies of the inspection videos and data on a portable hard drive within 24 hours of the assignment.

4. Upon submission of delivera bles, City will review and provide comments. Contractor shall submit an electronic copy of the final report within two (2) weeks from the date the comments on the draft report were issued.

3. City Responsibilities

1. City will designate a Project Manager, representing the City in all matters within the scope relating to the conduct and approval of the work to be performed. Whenever the term “approval of the City”, “consult with the City”, “confer with the City”, or similar ATTACHMENT 1 TO EXHIBIT A
20 terms are used, they shall refer to the City’s Project Manager . The City’s Project Manager may designate one or more assistants to act on the Project Manager 's behalf. The Project Manager may be changed at the direction of the department manager at any time.

2. The City will provide maps and plans of the City’s wastewater systems which indicate the wastewater structures, mainly the manholes, and the pipelines identified by the City’s Geographic Info rmation System (GIS) and/or Computerized Maintenance Management System (CMMS). As-Built drawings may be available on an as needed basis, if available, and upon request.

3. The City will review and approve all work schedules provided by Contractor. City will also review proposed methodology and equipment and may provide requirements for alternative methods or equipment based on City experience of what is most cost efficient or effective within the City system .

4. The City will review and approve all deliverables.

PIPE CLEANING AND INSPECTION SERVICES

TASK ORDER EXAMPLE

TITLE OF TASK ORDER
(I14610200)

1. SCOPE OF WORK
This task order covers the cleaning, inspection, and condition assessment of approximately 560 lineal feet of a 110-inch diameter gravity pipe along Donner Way. A vicinity map is available in the appendix.

Assessment shall be performed using multi-sensor equipment that includes CCTV and Sonar .

2. GENERAL REQUIREMENTS

2.1. Contractor shall be held to all requirements, terms, and conditions as outlined in the Master Services Agreement and this Task Order. If any requirements, terms, or conditions outlined in this task order differ from those in the Master Service s Agreement, the requirements, terms, and conditions documented in this task order shall prevail.

2.2. Contractor shall observe and comply with all Federal, State, and local laws, ordinances, codes, orders, and regulations which in any manner affect the conduct of the work, specifically as it relates to wastewater spills.

2.3. Contractor shall be responsible for possessing and maintaining all necessary licenses, certifications, and permits to perform the work specified herein.

2.4. Contractor shall be solely responsible for and have control over means, me thods, techniques, and procedures for providing ade quate safety precautions and coordinating all portions of the work unless specific means, methods, techniques, and procedures are outlined in this Task Order.

2.5. Contractor shall provide all labor materials, tools, equipment, and incidentals, and shall perform all work necessary to complete the work described herein.

2.6. Contractor shall be responsible for examining project areas, existing system maps, pipe main data, drawings, and all other available documents to sufficiently determine its ability to perform the work herein.

2.7. The submission of a quote to the City shall conclude that the Contractor has investigated and is satisfied as to the conditions to be encountered, the character, quantity and scope of work to be performed, and is prepared to meet the requirements of the task order.

2.8. Selected Contractor shall coordinate its operations with the City’s Project Manager. After assignment of task order and prior to commencement of work, the City will schedule a

kick-off meeting at a date, time, and location arranged with the Contractor to review and discuss the schedule and sequence of the Contractors operation. No work shall be performed unless the City has received the schedule and the City’s Project Manager has provided authorization to proceed.

3. PIPE CLEANING

3.1. Pipe cleaning equipment and services shall be provided as outlined in the Master Services Agreement.

3.2. If Contractor needs to use potable or recycled water to clean pipes, Contractor shall apply for a hydrant use permit and obtain a portable hydrant meter from the City. Construction water used for cleaning operations shall be paid for by Contractor. The current water use rate is $1.4587 per 100 cubic feet of water used.

4. INSPECTION AND CONDITION ASSESSMENT

4.1. Contractor shall have replacement equipment available within twenty -four (24) hours in the event of equipment breakdown. Should the time required for replacement equipment exceed twenty -four (24) hours, the Contractor shall notify the City Project Manager immediately. Failure to return the equipment into operating condition within the specified time may require additional cleaning of the pipe segment unless the Contractor can demonstrate, to the satisfaction of the City, that the pipe has at least 95 percent of its total conveyance capacity at the time of the inspection.

4.2. Closed Circuit Television (CCTV)

1. Pipe inspection equipment and services shall be provided as outlined in the Master Services Agreement.

2. Contractor shall provide documentation of the CCTV inspection and submit it to the City Project Manager as outlined in the Documentation and Record Management section of the Master Services Agreement.

2.1. Laser/LIDAR Profiler
Laser/LIDAR Profiler work is not applicable to this Task Order.

2.2. Sonar Profiler
Contractor shall provide documentation of the Sonar inspection and submit it to the City Project Manager as outlined in the Documentation and Record Management section of the Master Services Agreement.

4.6 Documentation and Reports
Contractor shall submit documentation of work performed, condition videos and reports, and other deliverables to the City Project Manager as outlined in the Master Services Agreement. All documentation and videos shall be uploaded to a City SharePoint Site designated by the City Project Manager.

4.6.1 Cleaning Reports:

Contractor shall provide a spreadsheet of cleaning data to the City Project Manager within two (2) weeks of completion of a task or project or by other written agreement between the City Project Manager and the Contractor.

4.6.2 Inspection Reports:

1. Contractor shall provide all record deliverables within two (2) weeks of the completion of an inspection. Deliverables to the City Project Manager include:A “draft” final report for CCTV, Sonar Profiling and Laser/LIDAR Profiling. Within the final report, the Contractor shall provide:
a. The inspection of each pipeline asset (manhole -to-manhole) shall include a PACP pipeline report documenting the amount of structural and O&M defects and shall include a rating based on the PACP Quick Rating System. b. The location, in relation to adjacent manholes (i.e., stations), of each lateral/main connection discovered. In addition, other data of significance including the locations of unusual conditions, cracks, misalignments, collapsed sections, presence of debris and deposits and other discernible features shall be included as brief and informative comments of the lateral/main connection conditions.
c. Estimated re -inspection frequencies and estimated remaining useful life of pipes per documented inspection defects.

2. Electronic database of all CCTV field inspection data for inclusion in the City’s records. Completed inspection shall be upload ready for GraniteNet, version

3.5.2.5 or newer.

3. A copy of all associated inspection videos, referenced to the database, to the City Project Manager. If requested by the City Project Manager, Contractor shall have the ability to provide copies of the inspection videos and data on a por table hard drive within 24 hours of the assignment.

4. A copy of all associated photographs, referenced to the database, to the City Project Manager. If requested by the City Project Manager, Contractor shall have

the ability to provide copies of the inspe ction videos and data on a portable hard drive within 24 hours of the assignment.

4.6.3 Upon submission of deliverables, City will review and provide comments.

Contractor shall submit an electronic copy of the final report within two (2) weeks from the date the comments on the draft report were issued.

4.6.4 Review and correction process will continue until City has approved all deliverables.

4.6.5 All documentation shall be submitted to:

City of Sacramento
Department of Utilities
Engineering & Water Resources
1395 35th Avenue
Sacramento, CA 95822
Attn: Sonia Lopez
Email: [email protected]

LARGE DIAMETER PIPE CLEANING AND INSPECTION SERVICES

TASK ORDER #((EXAMPLE))
((TITLE OF TASK ORDER ))
(I14610200)

QUOTE

Item
No. Description
Estimated
Quantity Unit
Unit
Price Total
1 Less than 50” Gravity Sewer to Clean 12,874 LF $_________ $__________ 2 50” to 60” Gravity Sewer to Clean 3,185 LF $_________ $__________ 3 61” to 84” Gravity Sewer to Clean 2,935 LF $_________ $__________ 4 Greater than 84” Gravity Sewer to Clean 536 LF $_________ $__________ 5 Force Main to Clean 3,107 LF $_________ $__________
6 $_________ $__________
7 $_________ $__________
8 Less than 50” Gravity Sewer to Inspect 12,625 LF $_________ $__________ 9 50” to 60” Gravity Sewer to Inspect 3,320 LF $_________ $__________ 10 61” to 84” Gravity Sewer to Inspect 2,935 LF $_________ $__________ 11 Greater than 84” Gravity Sewer to
Inspect 536 LF $_________ $__________
12 Force Main to Inspect 3,107 LF $_________ $__________ 13 Force Main to Manually Inspect 1,060 LF $_________ $__________ 14 Draft and Final Report Preparation and
Submittal 1 LS $_________ $__________

Total Quote: $ ________________________

Contractor Name: ______________________________ DIR #: _________________________

Authorized Person

Name & Title: _________________________________ Signature: ________________________

ITEMS FOR QUOTE

Item No. 1 Less than 50” Gravity Sewer to Clean
Item No. 2 50” to 60” Gravity Sewer to Clean
Item No. 3 61” to 84” Gravity Sewer to Clean
Item No. 4 Greater than 84” Gravity Sewer to Clean
Item No. 5 Force Main to Clean

These items shall include all costs to clean and remove wastewater debris from about 22,768 linear feet of 36- to 114-inch diameter wastewater gravity and force main pipe.

Payment shall be at the unit price cost per lineal foot of pipe cleaned and shall include full compensation for furnishing all labor, materials, tools, equipment, and incidentals necessary to complete these items per the Scope of Work. The unit price costs shall include all preparatory work and operations, including, but not limited to, those necessary for traffic control, permitting, and access prior to beginning work, and the movement of personnel, equipment, supplies, and incidentals to and from all pipe segments to be cleaned.

Item No. 8 Less than 50” Gravity Sewer to Inspect
Item No. 9 50” to 60” Gravity Sewer to Inspect
Item No. 10 61” to 84” Gravity Sewer to Inspect
Item No. 11 Greater than 84” Gravity Sewer to Inspect
Item No. 12 Force Main to Inspect

These items shall include all costs to inspect and assess the condition of about 22,519 linear feet of 36- to 114-inch diameter combined sewer gravity and force main pipe.

Payment shall be at the unit price cost per lineal foot of pipe inspected and shall include full compensations for furnishing all labor, materials, tools, equipment, and incidentals necessary to complete these items per the Scope of Work. The unit price costs shall include all preparatory work and operations, including, but not limited to, those necessary for traffic control, permitting, and access prior to beginning work, and the movement of personnel, equipment, supplies, and incidentals to and from all pipe segments to be cleaned.

Item No. 13 Force Main to Manually Inspect

This item shall include all costs to man enter, inspect, and assess the condition of about 1,060 linear feet of 78-inch diameter combined sewer force main pipe from manhole 117NN12 to the Sacramento River outfall (manhole 061NN11). This pipe segment has a vertical PVC pipe (injection diffuser) extending through the middle of the pipe that shall not be disturbed during the inspection.

Payment shall be at a unit price cost per lineal foot of pipe inspected and shall include full compensation for furnishing all labor, materials, tools, equipment, and incidentals necessary to complete this item per the Scope of Work. The unit price cost shall include all preparatory work and operations, including, but not limited to, those necessary for traffic control, permitting, confined space entry, and access prior to beginning work, and the movement of personnel, equipment, supplies, and incidentals to and from all pipe segments to be cleaned.

Item No. 14 Draft and Final Report Preparation and Submittal

This item shall include all costs to prepare and submit a draft report following completion of all pipe inspection and condition assessment for review and comment by City staff. Once the review is complete

and comments have been submitted to the Contractor, this item shall also include all costs to address and/or incorporate comments into the draft and submit a final report.

Payment for preparation and submittal of the draft and final report shall be on a lump sum basis and shall include full compensation for furnishing all labor, materials, tools, equipment, and incidentals necessary to complete this item per the Scope of Work.

PIPE CLEANING AND INSPECTION SERVICES

TASK ORDER EXAMPLE

TITLE OF TASK ORDER
(I14610200)

1. SCOPE OF WORK
This task order covers the cleaning, inspection, and condition assessment of approximately 560 lineal feet of a 110-inch diameter gravity pipe along Donner Way. A vicinity map is available in the appendix.

Assessment shall be performed using multi-sensor equipment that includes CCTV and Sonar .

2. GENERAL REQUIREMENTS

2.1. Contractor shall be held to all requirements, terms, and conditions as outlined in the Master Services Agreement and this Task Order. If any requirements, terms, or conditions outlined in this task order differ from those in the Master Service s Agreement, the requirements, terms, and conditions documented in this task order shall prevail.

2.2. Contractor shall observe and comply with all Federal, State, and local laws, ordinances, codes, orders, and regulations which in any manner affect the conduct of the work, specifically as it relates to wastewater spills.

2.3. Contractor shall be responsible for possessing and maintaining all necessary licenses, certifications, and permits to perform the work specified herein.

2.4. Contractor shall be solely responsible for and have control over means, me thods, techniques, and procedures for providing ade quate safety precautions and coordinating all portions of the work unless specific means, methods, techniques, and procedures are outlined in this Task Order.

2.5. Contractor shall provide all labor materials, tools, equipment, and incidentals, and shall perform all work necessary to complete the work described herein.

2.6. Contractor shall be responsible for examining project areas, existing system maps, pipe main data, drawings, and all other available documents to sufficiently determine its ability to perform the work herein.

2.7. The submission of a quote to the City shall conclude that the Contractor has investigated and is satisfied as to the conditions to be encountered, the character, quantity and scope of work to be performed, and is prepared to meet the requirements of the task order.

2.8. Selected Contractor shall coordinate its operations with the City’s Project Manager. After assignment of task order and prior to commencement of work, the City will schedule a

kick-off meeting at a date, time, and location arranged with the Contractor to review and discuss the schedule and sequence of the Contractors operation. No work shall be performed unless the City has received the schedule and the City’s Project Manager has provided authorization to proceed.

3. PIPE CLEANING

3.1. Pipe cleaning equipment and services shall be provided as outlined in the Master Services Agreement.

3.2. If Contractor needs to use potable or recycled water to clean pipes, Contractor shall apply for a hydrant use permit and obtain a portable hydrant meter from the City. Construction water used for cleaning operations shall be paid for by Contractor. The current water use rate is $1.4587 per 100 cubic feet of water used.

4. INSPECTION AND CONDITION ASSESSMENT

4.1. Contractor shall have replacement equipment available within twenty -four (24) hours in the event of equipment breakdown. Should the time required for replacement equipment exceed twenty -four (24) hours, the Contractor shall notify the City Project Manager immediately. Failure to return the equipment into operating condition within the specified time may require additional cleaning of the pipe segment unless the Contractor can demonstrate, to the satisfaction of the City, that the pipe has at least 95 percent of its total conveyance capacity at the time of the inspection.

4.2. Closed Circuit Television (CCTV)

1. Pipe inspection equipment and services shall be provided as outlined in the Master Services Agreement.

2. Contractor shall provide documentation of the CCTV inspection and submit it to the City Project Manager as outlined in the Documentation and Record Management section of the Master Services Agreement.

2.1. Laser/LIDAR Profiler
Laser/LIDAR Profiler work is not applicable to this Task Order.

2.2. Sonar Profiler
Contractor shall provide documentation of the Sonar inspection and submit it to the City Project Manager as outlined in the Documentation and Record Management section of the Master Services Agreement.

4.6 Documentation and Reports
Contractor shall submit documentation of work performed, condition videos and reports, and other deliverables to the City Project Manager as outlined in the Master Services Agreement. All documentation and videos shall be uploaded to a City SharePoint Site designated by the City Project Manager.

4.6.1 Cleaning Reports:

Contractor shall provide a spreadsheet of cleaning data to the City Project Manager within two (2) weeks of completion of a task or project or by other written agreement between the City Project Manager and the Contractor.

4.6.2 Inspection Reports:

1. Contractor shall provide all record deliverables within two (2) weeks of the completion of an inspection. Deliverables to the City Project Manager include:A “draft” final report for CCTV, Sonar Profiling and Laser/LIDAR Profiling. Within the final report, the Contractor shall provide:
a. The inspection of each pipeline asset (manhole -to-manhole) shall include a PACP pipeline report documenting the amount of structural and O&M defects and shall include a rating based on the PACP Quick Rating System. b. The location, in relation to adjacent manholes (i.e., stations), of each lateral/main connection discovered. In addition, other data of significance including the locations of unusual conditions, cracks, misalignments, collapsed sections, presence of debris and deposits and other discernible features shall be included as brief and informative comments of the lateral/main connection conditions.
c. Estimated re -inspection frequencies and estimated remaining useful life of pipes per documented inspection defects.

2. Electronic database of all CCTV field inspection data for inclusion in the City’s records. Completed inspection shall be upload ready for GraniteNet, version

3.5.2.5 or newer.

3. A copy of all associated inspection videos, referenced to the database, to the City Project Manager. If requested by the City Project Manager, Contractor shall have the ability to provide copies of the inspection videos and data on a por table hard drive within 24 hours of the assignment.

4. A copy of all associated photographs, referenced to the database, to the City Project Manager. If requested by the City Project Manager, Contractor shall have

the ability to provide copies of the inspe ction videos and data on a portable hard drive within 24 hours of the assignment.

4.6.3 Upon submission of deliverables, City will review and provide comments.

Contractor shall submit an electronic copy of the final report within two (2) weeks from the date the comments on the draft report were issued.

4.6.4 Review and correction process will continue until City has approved all deliverables.

4.6.5 All documentation shall be submitted to:

City of Sacramento
Department of Utilities
Engineering & Water Resources
1395 35th Avenue
Sacramento, CA 95822
Attn: Sonia Lopez
Email: [email protected]

LARGE DIAMETER PIPE CLEANING AND INSPECTION SERVICES

TASK ORDER #((EXAMPLE))
((TITLE OF TASK ORDER ))
(I14610200)

QUOTE

Item
No. Description
Estimated
Quantity Unit
Unit
Price Total
1 Less than 50” Gravity Sewer to Clean 12,874 LF $_________ $__________ 2 50” to 60” Gravity Sewer to Clean 3,185 LF $_________ $__________ 3 61” to 84” Gravity Sewer to Clean 2,935 LF $_________ $__________ 4 Greater than 84” Gravity Sewer to Clean 536 LF $_________ $__________ 5 Force Main to Clean 3,107 LF $_________ $__________
6 $_________ $__________
7 $_________ $__________
8 Less than 50” Gravity Sewer to Inspect 12,625 LF $_________ $__________ 9 50” to 60” Gravity Sewer to Inspect 3,320 LF $_________ $__________ 10 61” to 84” Gravity Sewer to Inspect 2,935 LF $_________ $__________ 11 Greater than 84” Gravity Sewer to
Inspect 536 LF $_________ $__________
12 Force Main to Inspect 3,107 LF $_________ $__________ 13 Force Main to Manually Inspect 1,060 LF $_________ $__________ 14 Draft and Final Report Preparation and
Submittal 1 LS $_________ $__________

Total Quote: $ ________________________

Contractor Name: ______________________________ DIR #: _________________________

Authorized Person

Name & Title: _________________________________ Signature: ________________________

ITEMS FOR QUOTE

Item No. 1 Less than 50” Gravity Sewer to Clean
Item No. 2 50” to 60” Gravity Sewer to Clean
Item No. 3 61” to 84” Gravity Sewer to Clean
Item No. 4 Greater than 84” Gravity Sewer to Clean
Item No. 5 Force Main to Clean

These items shall include all costs to clean and remove wastewater debris from about 22,768 linear feet of 36- to 114-inch diameter wastewater gravity and force main pipe.

Payment shall be at the unit price cost per lineal foot of pipe cleaned and shall include full compensation for furnishing all labor, materials, tools, equipment, and incidentals necessary to complete these items per the Scope of Work. The unit price costs shall include all preparatory work and operations, including, but not limited to, those necessary for traffic control, permitting, and access prior to beginning work, and the movement of personnel, equipment, supplies, and incidentals to and from all pipe segments to be cleaned.

Item No. 8 Less than 50” Gravity Sewer to Inspect
Item No. 9 50” to 60” Gravity Sewer to Inspect
Item No. 10 61” to 84” Gravity Sewer to Inspect
Item No. 11 Greater than 84” Gravity Sewer to Inspect
Item No. 12 Force Main to Inspect

These items shall include all costs to inspect and assess the condition of about 22,519 linear feet of 36- to 114-inch diameter combined sewer gravity and force main pipe.

Payment shall be at the unit price cost per lineal foot of pipe inspected and shall include full compensations for furnishing all labor, materials, tools, equipment, and incidentals necessary to complete these items per the Scope of Work. The unit price costs shall include all preparatory work and operations, including, but not limited to, those necessary for traffic control, permitting, and access prior to beginning work, and the movement of personnel, equipment, supplies, and incidentals to and from all pipe segments to be cleaned.

Item No. 13 Force Main to Manually Inspect

This item shall include all costs to man enter, inspect, and assess the condition of about 1,060 linear feet of 78-inch diameter combined sewer force main pipe from manhole 117NN12 to the Sacramento River outfall (manhole 061NN11). This pipe segment has a vertical PVC pipe (injection diffuser) extending through the middle of the pipe that shall not be disturbed during the inspection.

Payment shall be at a unit price cost per lineal foot of pipe inspected and shall include full compensation for furnishing all labor, materials, tools, equipment, and incidentals necessary to complete this item per the Scope of Work. The unit price cost shall include all preparatory work and operations, including, but not limited to, those necessary for traffic control, permitting, confined space entry, and access prior to beginning work, and the movement of personnel, equipment, supplies, and incidentals to and from all pipe segments to be cleaned.

Item No. 14 Draft and Final Report Preparation and Submittal

This item shall include all costs to prepare and submit a draft report following completion of all pipe inspection and condition assessment for review and comment by City staff. Once the review is complete

and comments have been submitted to the Contractor, this item shall also include all costs to address and/or incorporate comments into the draft and submit a final report.

Payment for preparation and submittal of the draft and final report shall be on a lump sum basis and shall include full compensation for furnishing all labor, materials, tools, equipment, and incidentals necessary to complete this item per the Scope of Work.