City of Sacramento
City Council - 5PM Report
915 I Street Sacramento, CA 95814
www.cityofsacramento.org
File ID: 2023-00616 6/20/2023 Consent Item 10.
Contract: Cooperative Purchase Agreements: Fiscal Year (FY) 2023/24 for Citywide Information Technology Related Goods and Services [Published for 10-Day Review 06/08/2023]
File ID: 2023-00616
Location: Citywide
Recommendation: Pass a Motion authorizing the City Manager or the City Manager’s designee to:
1) approve the use of cooperative purchasing agreements with Adobe Inc., AT&T Inc., AT&T Mobility LLC, Autodesk Inc., BeyondTrust Corporation, Big Fix, Broadcom, Calabrio, Inc., CDW-G, Cisco Systems Inc., CradlePoint, Data 911, Dell Computers, Dell EMC, Elastic, ExaGrid, Files.com, F5 Networks Inc., Flowbird, Formstack, Gartner Inc., Google Inc., Graybar, HP (Hewlett-Packard Enterprise), KnowBe4, Kovarus, Kronos Incorporated, Language Link, Lenovo, Litera, Microsoft Corporation, Motorola, NetMotion, NWN Corporation, Okta, Palo Alto Networks Inc., Pathlock, Pure Storage, Quest, Rapid 7 Nexpose, Red Hat Inc., Rubrik, SAP Public Services Inc., ServiceNow Inc., SolarWinds Inc., Splunk, Technology, Digital and Data Consulting Services, Tec-Com, Tessco, Tintri, Trend Micro Inc., Twillo, Tyler Technologies Inc., Varonis, Veeam, Verizon Wireless, VMWare Inc., Wesco Distribution, Inc., and Zoom Video Communications Inc.; 2) replace the expiring contracts listed in Attachment 2 with an appropriate contract from the same cooperative organization, subject to legal review; and 3) issue purchase orders for the not-to-exceed amount specified for the vendors under the cooperative purchasing agreements or their authorized resellers, for a total amount not to exceed $24,785,500 million during the FY2023/24.
Contact: Darin Arcolino, Chief Information Officer, (916) 808-7998, [email protected]; Ignacio Estevez, IT Manager, (916) 808-7349, [email protected]; Cassy Vaioleti, Program Specialist, (916) 808-8047 [email protected], Information Technology Presenter: None
Attachments:
1-Description/Analysis
2-List of Cooperative IT Purchases
3-List of Cooperative Purchase Organizations
Additional Description/Analysis
Issue Detail: The City has ongoing needs to purchase information technology (IT) related goods and
File ID: 2023-00616 6/20/2023 Consent Item 10.
services. In May 2023, the IT Department conducted its annual review of all citywide IT-related purchases made in FY2022/23. Based on this annual review, staff has prepared an estimate of the anticipated purchases citywide of a variety of IT-related goods and services for FY2023/24. These purchases are necessary to ensure the continued delivery of programs and services citywide including the procurement of IT equipment needed to support the City’s workforce and normal equipment replacement cycles.
Additionally, the anticipated purchases in this report will support required computer hardware and software maintenance, and services for critical enterprise and business systems that directly support City business operations. Without this support, City systems would not have the support necessary to properly operate and could also result in increasing vulnerability to security breaches and susceptibility to dangerous viruses and other malware that could quickly result in a total shutdown of most computer systems.
Staff recommends approval and spending authority for the estimated expenditures using cooperative purchasing agreements, and the authority to substitute any of the cooperative agreements listed in Attachment 2 with the appropriate replacement agreement issued by the same cooperative organization if that agreement expires during this purchase approval period. The cooperative purchasing agreements and vendors that will be used to procure the IT-related goods and services for FY2023/24 are listed in Attachment 2.
Policy Considerations: The recommendations in this report are in accordance with City Code: 1) section 3.56.240, which authorizes the City Manager, where advantageous to the City, to utilize cooperative purchasing agreements approved by the City Council to purchase supplies or nonprofessional services through legal contracts of other governmental jurisdictions or public agencies without separate competitive bidding by the City; 2) City’s Professional Services Policy API- 4102 section 2.1(a)(3)(iii) allowing cooperative agreements for professional services; and 3) chapters
3.56 and 3.64 concerning Council approval of agreements that are $250,000 or more.
The Sacramento City Code Section 4.04.020 and Council Rules of Procedure (Chapter 7, Section E.2.d) mandate that unless waived by a 2/3 vote of the City Council, all labor agreements, and all agreements greater than $1,000,000 shall be made available to the public at least ten (10) days prior to council action. This item was published for 10-day review on June 08, 2023, in compliance with the City Code.
Economic Impacts: None.
Environmental Considerations:
California Environmental Quality Act (CEQA): No environmental review is necessary because the recommendations in this report involve the purchase of IT goods and services
File ID: 2023-00616 6/20/2023 Consent Item 10.
which are not considered to be a “project” as proscribed in California Environmental Quality Act Guidelines, (“CEQA”). (CEQA Guidelines section 15378(b)(2).) Sustainability: Under Phase 1 of the City of Sacramento’s Climate Action Plan, all applicable “Green” technology initiatives will be considered prior to the purchase of IT equipment hardware and software.
Commission/Committee Action: Not applicable.
Rationale for Recommendation: In an ongoing effort to maximize cost savings and staff resources, many government agencies share contracting efforts through cooperative purchasing. This procurement approach increases pricing competitiveness and lowers operating costs through volume purchasing. When comparing the administrative costs of procurement, staff considers product research, source selection, specifications, advertising, staff reports, awarding, protest, and administration of the contract. It is often more cost-effective to eliminate the cost and time spent on these administrative processes and purchase items and services through a cooperative purchasing program. The City has used both regional and national cooperative purchasing agreements to complement its own contracting initiatives. Cooperative purchasing enables City departments and the Procurement Services Division to evaluate a broader range of contracting opportunities and to share resources with other jurisdictions. Cooperative purchasing also leverages internal and external resources to maximize cost savings opportunities for the City.
Financial Considerations: Purchases will be made from various departmental operating and Capital Improvement Program (CIP) budgets through the competitive/cooperative purchasing agreements listed in Attachment 2. Funding for the purchases has been included in the FY2023/24 Operating and CIP budgets.
Local Business Enterprise (LBE): The City’s LBE program does not apply to cooperative purchasing agreements that result from another public agency’s competitive bid process.
Attachment 2
Cooperative IT Purchases
Vendor Name Amount Cooperative Purchase Agreement Description Adobe, Inc. $350,000 NASPO ValuePoint: AR2472, AR2485, ADSPO16-130651, ADSPO16-130652,
ADSPO16-138244
OMNIA Partners: 4400006644, 4400006642,
23-6692-01, R210401, MA3458, 2018011-01,
2018011-02
Sourcewell: 081419-SHI, 081419-CDW
Adobe software
licenses, maintenance,
subscription services;
web content
management; and
electronic signatures.
AT&T, Inc. $1,000,000 CALNET Next Generation Data Networks and Communications Services (DNCS) Contract
(All Categories)
Telephone billing, data
lines,
telecommunication
services.
AT&T Mobility, LLC $475,000 CALNET Next Generation Cellular Business Services, Category 19.1
CALNET Next Generation FirstNet, Category
9.1 CALNET Next Generation First Responders
Cellular Services Contract (Category 19.2)
Cellular phone services
and equipment.
Autodesk Inc. $100,000 NASPO ValuePoint: ADSPO16-130651, ADSPO16-130652, ADSPO16-138244
OMNIA Partners: 4400006642, R20401,
4400006644
Autodesk software and
maintenance
purchases.
BeyondTrust
Corporation
$50,000 NASPO ValuePoint: ADSPO16-130651
OMNIA Partners: R210401,4400006644,
4400006642
Sourcewell: 081419-SHI
Privileged identity and
access management
software system.
Big Fix $65,000 OMNIA Partners: 4400006644, #2018011-02 Automated server patch management software
licenses and maintenance
Broadcom $130,000 NASPO ValuePoint: ADSPO16-130652
OMNIA Partners: 4400006644,
4400006642
NCPA Contract: 01-86
Scheduling
software licenses
and maintenance.
Calabrio $110,000 State of California Contact: 1-19-70-19B-1
OMNIA Partners: 4400006644
NPPGov: PS21015
Workforce
management software,
maintenance, and
subscription services.
CDW-G $2,600,000 NASPO ValuePoint: ADSPO16-130652
California Contract 1-19-70-19F,1-19-70-19H-3
OMNIA Partners: 2018011-01, MA3458,
R210401
Sourcewell Contract: 081419-CDW
Routine computer
hardware equipment,
software, peripheral and
services.
Attachment 2
Cooperative IT Purchases
Vendor Name Amount Cooperative Purchase Agreement Description Cisco Systems, Inc.
$1,425,000 NASPO ValuePoint: ADSPO16-130651,
ADSPO16-130652, ADSPO16-138244,
AR3227, AR2477
OMNIA Partners: 4400006644, 2018011-01,
535122-044
State of California Contract 1-19-70-19B-1
Sourcewell: 081419-SHI, 081419-CDW
Telecommunications
network hardware,
software, maintenance,
and services.
CradlePoint $60,000 OMNIA Partners: 2018011-01, 4400006644
Sourcewell: 081419-SHI, 081419-CDW
NASPO ValuePoint: ADSPO16-138244
Wireless edge
networking hardware
equipment and
maintenance.
Data 911 $250,000 HGACBuy: EC07-20, EF04-21
GSA: GS-35-040-0407R
Law Enforcement
Speed Detection and
Video Equipment.
Dell Computers $4,200,000 NASPO ValuePoint: ADSPO16-130651, ADSPO16-130652, ADSPO16-138244,
MNWNC-108
Routine IT hardware
purchases including
personal computers,
laptops, monitors
and peripheral.
Dell EMC $240,000 NASPO ValuePoint: ADSPO16-130651,
ADSPO16-130652, ADSPO16-138244,
MNWNC-109
OMNIA Partners: 4400006644
Sourcewell: 081419-SHI, 081419-CDW
State of California Contract: 1-19-70-19D-2
Computer hardware
equipment, software, and
maintenance.
Elastic $55,000 NASPO ValuePoint: AR2472
OMNIA Partners: 4400006644
Web search solution
ExaGrid $75,000 NASPO ValuePoint: ADSPO16-130652
OMNIA Partners: 4400006644
Sourcewell: 081419-CDW
Backup storage
equipment, hardware,
maintenance, and
services.
Files.Com (formerly
ExaVault)
$16,000 OMNIA Partners: 4400006644 Managed File Transfer F5 Networks, Inc. $100,000 NASPO ValuePoint: ADSPO16-130651, AR2472, ADSPO16-130652, 138244,
OMNIA Partners: 4400006644
PEPPM: 529561-022, 529461-023
Sourcewell: 081419-SHI, 081419-CDW
NCPA Contract #01-86
Technology products,
applications, hardware,
services, and solutions
Attachment 2
Cooperative IT Purchases
Vendor Name Amount Cooperative Purchase Agreement Description Flowbird (Formerly
Parkeon)
$450,000 Sourcewell #080321-PRK
NCPA Contract #05-39
Flowbird/Parkeon
parking system
maintenance, parts and
hardware.
Formstack $50,000 OMNIA Partners: R191902
NCPA: 01-86
Web form solution
Gartner, Inc. (Gartner
and all authorized
resellers)
$140,000 County of Ventura Contract #7914
NASPO ValuePoint: 186840
OMNIA Partners: 4400006644
Gartner technology
advisory services.
Google $75,000 NASPO ValuePoint: AR2472
OMNIA Partners: R191902, 4400006644,
4400006642
PEPPM: 536202-023
Sourcewell: 081419-CDW
NCA: 01-86
Google software and
cloud solutions.
Graybar $240,000 OMNIA Partners: 4400006644,
EV2370
Electrical, lighting, data
communications, and
security hardware.
HP, Inc. and Hewlett
Packard Enterprise
$210,000 NASPO ValuePoint: ADSPO16-130651,
ADSPO16-130652, ADSPO16-138244,
AR1464, MNWNC-115, MNNVP133
OMNIA Partners: 4400006644, 171402,
R210403, R410401, R191902,
2018011-02
Sourcewell: 03021-HPI
Computers hardware
equipment, software, and
maintenance.
KnowBe4 $50,000 OMNIA Partners: 4400006644
Sourcewell: 081419-SHI
Purchase Card Industry
(PCI) and security
awareness training.
Kovarus $400,000 NASPO ValuePoint: AR3227 Value added reseller Kronos Incorporated $75,000 NASPO ValuePoint: ADSPO16-130651, ADSPO16-130652, ADSPO16-138244,
OMNIA Partners: 18220, 181221,
4400006644
Telestaff software license
and maintenance.
Language Link
$50,000 NASPO ValuePoint: 90-000-18-00003AB Language
interpretation services
Lenovo $200,000 NASPO ValuePoint: MNWNC-117, ADSPO16- 130651, ADSPO16-130652, ADSPO16-138244
OMNIA Partners: 4400006644
Routine IT hardware
purchases including
personal computers,
laptops, monitors and
peripheral.
Attachment 2
Cooperative IT Purchases
Vendor Name Amount Cooperative Purchase Agreement Description Litera $7,500 OMNIA Partners: 4400006644
Legal Document Drafting
Software
Microsoft
Corporation
$2,000,000 County of Riverside Master Microsoft
Enterprise Agreement (MMEA) No. 8084445
(RIVCO-2020-RFQ-0000048) (City
Enrollment #7903364)
County of Riverside Select Plus Agreement
No. 7756479
Microsoft software
licenses, maintenance,
and subscriptions
services.
Motorola $2,500,000 Sacramento County Agreement: WA00034181
NASPO ValuePoint: 00318
Sourcewell 081419-SHI, 081419-CDW
Radio’s communication
equipment and supplies
NetMotion $100,000 OMNIA Partners: 4400006644, R210401, 220804
Sourcewell: 081419-CDW
NASPO ValuePoint: ADSPO16-130651,
ADSPO16-138244
Mobile network software
solution and maintenance
for public safety vehicles.
NWN Corporation $600,000 NASPO ValuePoint: AR3111, MNWNC-115 MNWNC-105
State of California Contract: MSA 5167010-134,
1-19-70-19B-1, 1-19-70-19H-2, 1-21-70-04A, 1-21-
70-08C, 1-21-70-08D, 1-22-70-30, 1-22-70-35, 3-
12-70-0612AG, 3-13-70-0612AI, 3-13-70-0612AJ,
3-16-70-0612AN, 3-16-70-3223A.12, 3-20-70-
0612AS, 3-22-09-1002, 5-22-70-25-211, 7-17-70-
40-05.08, 7-19-70-46-02.11, 7-20-70-47-01.22, 20-
70-47-04.22, 7-20-70-47-06.09, 7-21-70-40-11.03,
7-21-70-40-14, 9-20-70-0031A, C4-DNCS-19-001-
06 Network hardware,
servers, storage,
hardware maintenance,
and consulting services.
Okta $260,000 NASPO ValuePoint: ADSPO16-130651
OMNIA Partners: 4400006644
NCPA Contract: 01-86
Identify access
management software,
maintenance, and
subscription services.
Palo Alto Networks,
Inc.
$420,000 NASPO ValuePoint: ADSPO16-130651,
ADSPO16-130652, AR2472, AR3229
OMNIA Partners: R191902, 4400006644,
R210401, 191902
Sourcewell: 081419-CDW
IT hardware, software,
and maintenance.
Pathlock (Formerly
Appsian, GreyHeller)
$45,000 NASPO ValuePoint: ADSPO16-130651 Software licenses and maintenance for data
security.
Attachment 2
Cooperative IT Purchases
Vendor Name Amount Cooperative Purchase Agreement Description Pure Storage $500,000 NASPO ValuePoint: MNWNC-125 (7-15-70- 34-019, ADSPO16-130651
OMNIA Partners: 4400006644
PEPPM: 533902-121
Server storage solution.
Quest $7,000 NASPO ValuePoint: ADSPO16-130651,
ADSPO16-138244
OMNIA Partners: 4400006644, 210401
Software license and
maintenance.
Rapid 7 Nexpose $150,000 NASPO ValuePoint: ADSPO16-138244
OMNIA Partners: R191902, 4400006644
NCPA Contract: 01-86
Network and security
services.
Red Hat, Inc. $65,000 NASPO ValuePoint: ADSPO16-130651, ADSPO16-130652, ADSPO16-138244,
MNVP-134
OMNIA Partners: R191902
NCPA Contract: 01-86
Red Hat operating
system software and
maintenance.
Rubrik $650,000 NASPO ValuePoint: AR2472
NCPA Contract: 01-86
OMNIA Partners: R191902
Enterprise backup solution
to prevent data loss.
SAP Public
Services, Inc.
$75,000 Sourcewell: 081419-CDW
NCPA: 01-86
OMNIA Partners: R191902
SAP software licenses
and maintenance.
ServiceNow, Inc. $280,000 NASPO ValuePoint: ADSPO16-130651, AR2472 (7-17-70-40-05)
OMNIA Partners: R191902, 4400006644
Sourcewell: 071321-CDW
NCPA: 01-86
IT service management
system software and
maintenance.
SolarWinds, Inc. $65,000 NASPO ValuePoint: ADSPO16-130651, ADSPO16-138244
OMNIA Partners: R191902, 400006644,
2018011-02
Sourcewell: 081419-CDW
NCPA: 01-86
Network security
software and
maintenance.
Attachment 2
Cooperative IT Purchases
Vendor Name Amount Cooperative Purchase Agreement Description Splunk $15,000 NASPO ValuePoint: AR2472, ADSPO16-
130651, ADSPO16-130652, ADSPO16-138244
OMNIA Partners: 4400006644
Sourcewell: 081419-SHI, #081419-CDW
NCPA: 01-86
Security hardware,
software, and
maintenance.
Technology, Digital
and Data Consulting
Services (and all
authorized resellers
including Insight
Global, NWN
Corporation, Prodigy
Consulting LLC,
Spruce Technology)
$300,000 State of California TDDC Master Services
Agreement 5-22-70-25-001 to 359)
Technical consulting
services.
Tec-Com $525,000 OMNIA Partners: 192008 Security systems, cabling, services
and hardware.
Tessco $60,000 OMNIA Partners: 4400006644, R210401 Radio communication equipment and supplies.
Tintri $70,000 NASPO ValuePoint: AR2472, MNWNC-102
OMNIA Partners: 4400006644, R191902
Sourcewell: 081419-SHI
Server hardware,
maintenance, and
storage equipment.
Trend Micro, Inc. $125,000 NASPO ValuePoint: ADSPO16-130651, ADSPO16-130652, ADSPO16-138244
PEPPM: 528897-273
OMNIA Partners: 4400006644
Sourcewell: 081419-SHI, 081419-CDW
Endpoint protection and
email filtering software,
software maintenance,
and technical support.
Twilio $25,000 NCPA: 01-86
NASPO ValuePoint: AR2472,
OMNIA Partners: R191902, 4400006644
Cloud
communication
platform.
Tyler
Technologies
$30,000 OMNIA Partners Contract: 2018011-02,
R191902
Sourcewell: 090320-TTI
NASPO ValuePoint: AR3764, AR2472
Public sector software
and hardware
maintenance, and
equipment.
Varonis $250,000 PEPPM Contract: 528897-282, 528899-177 OMNIA Partners: 2018011-02, 4400006644
Sourcewell: 081419-CDW
Security hardware and
software services and
maintenance.
Attachment 2
Cooperative IT Purchases
Vendor Name Amount Cooperative Purchase Agreement Description Veeam $45,000 NASPO ValuePoint: ADSPO16-130651,
ADSPO16-138244, AR2472,
OMNIA Partners: 4400006644,
R191902
PEPPM: 536202-060
Sourcewell: 081419-SHI, 081419-CDW
Data
management
software tools
and service.
Verizon Wireless $1,800,000 CALNET Next Generation Cellular Business Servies, Category 19.1
CALNET Next Generation First Responders
Cellular Services Contract (Category 19.2)
Cellular phone services
and equipment
VMWare, Inc. $210,000 NASPO ValuePoint: ADSPO16-130651, ADSPO16-130652, ADSPO16-138244,
AR2472, AR2493
OMNIA Partners: R191902, 2018011-01
2018011-02
Sourcewell: 081419-SHI, 081419-CDW
NCPA Contract #01-86
Software, software
maintenance, and
technical support.
Wesco Distribution,
Inc. (formerly Anixter)
(and all authorized
resellers)
$290,000 OMNIA Partners: 192008
Sourcewell: 091422-WES
Cabling, networking and
security products,
systems and services.
Zoom Video
Communications, Inc.
$75,000 NASPO ValuePoint: AR2472
OMNIA Partners: 4400006644,
R210401, R191902
Sourcewell: 081419-CDW
NCPA: 01-86
Video conferencing
TOTAL $24,785,500
Attachment 3
Cooperative Purchase Organizations
The use of cooperative purchasing agreements maximizes cost savings and staff resources by sharing contracting and purchasing efforts with other government agencies. Utilizing cooperative purchasing agreements is advantageous to the City because it provides an opportunity for the City to obtain lower pricing through volume purchasing. As cooperative agreements reach expiration, they are generally renewed allowing government agencies to continue to leverage cost savings. Below is a brief explanation of competitive agreements the City will use to make cooperative IT purchases:
Houston-Galveston Area Council of Government (H-GACBuy): The H- GACBuy Cooperative Purchasing Program assists local governments in reducing costs through this government-to-government procurement service available nationwide. This program is available to local government entities and qualifying non-profit corporations.
Microsoft Enterprise License Agreements (MELA) / County of Riverside Microsoft Master Enterprise Agreement (MMEA): MELA/MMEA contract is competitively bid by the County of Riverside and available to any public agency within the State of California for the purchase of Microsoft software enterprise licensing and maintenance.
NASPO ValuePoint: NASPO ValuePoint is a national cooperative purchasing program facilitating public procurement solicitations and agreements using a lead- state model and provides the highest standard of excellence in public cooperative contracting. NASPO ValuePoint is available to public agencies and is a program under National Association of State Procurement Officials that is made up of the directors of the central purchasing offices of the 50 states, District of Columbia and territories of the United States.
National Cooperative Purchasing Alliance (NCPA): NCPA is a leading national government purchasing cooperative working to reduce the cost of goods and services by leveraging the purchasing power of public agencies in all 50 states.
NCPA works with a lead public agency, who competitively solicits master cooperative purchasing contracts that ensure all public agencies are receiving products and services of the highest quality at the lowest possible prices.
National Purchasing Partners (NPPGov) is a national cooperative procurement organization based offering publicly solicited contracts to government entities nationwide. NPPGov contracts are created through a public solicitation by a Lead Public Agency. Access to these cooperative contracts is complimentary with no purchasing obligations.
OMNIA Partners: OMNIA is a leading national government purchasing cooperative, providing world class government procurement resources and solutions to local and state government agencies, school districts (K-12), higher education institutions, and nonprofits looking for the best overall supplier government pricing.
OMNIA partners with many governmental agencies to offer cooperative purchasing contracts to other governmental agencies in order to create a more economical means of procuring services and supplies, ability to pay less for products and services, and reduce administrative costs in developing contracts.
Pennsylvania Education Purchasing Program (PEPPM): PEPPM is a cost-effective source for bid-protected technology purchases. Government agencies achieve lower costs of acquisition for their technology products and also enjoy the promise from awarded vendors to offer their best national cooperative price using competitively bid contracts awarded by educational agency. With more than two million products under contract, the PEPPM technology purchasing cooperative is the nation’s most comprehensive source for public agencies to research and procure technology brands that meet their own local standards.
State of California – California Network and Telecommunications (CALNET) Next Generation Contracts is a program focused on providing services to support the complex and critical telecommunications, network, and cellular voice and data services. The CALNET Program accomplishes this through oversight, statewide policy, and a suite of statewide, competitively bid telecommunications contracts used by both state and local agencies and include 1) CALNET Next General Data Networks and Communications Services Contract (DNCS); 2) CALNET Next Generation Cellular Voice and Data Contracts; and 3) CALNET Next Generation First Responder.
State of California Master Services Agreement: Master Service Agreements are contracts that are competitively bid by the State of California, Department of General Services, and available to any agency that expend public funds. These agreements establish a pre-qualified list of vendors and simplify the purchasing process.
U.S. General Services Administration (GSA) Schedule 70: GSA Schedule 70 delivers federal, state, and local customer agencies the tools and expertise needed to shorten procurement cycles, ensure compliance, and obtain the best value for innovative technology products, services, and solutions through a competitive solicitation process. With more than 7.5 million products and services from over 4,600 pre-vetted vendors, federal agencies, as well as civilian, state, and local organizations, continue to maximize budgets, and reduce buying cycles by up to 50 percent over open market.