City of Sacramento
City Council - 5PM Report
915 I Street Sacramento, CA 95814
www.cityofsacramento.org
File ID: 2023-00665 6/20/2023 Consent Item 13.
Contract: City Council COVID-19 Response: American Rescue Plan Act (ARPA) Framework and Funding Priorities: Supplemental Agreement No. 2 with Crowe LLP for American Rescue Plan Act Grant Liaison Consulting Services [Published for 10-Day Review 06/08/2023] File ID: 2023-00665
Location: Citywide
Recommendation: Pass a Motion authorizing the City Manager or the City Manager's designee to execute Supplemental Agreement No. 2 to City Agreement PRC001810 with Crowe LLP to provide American Rescue Plan Act Grant Liaison Consulting Services for an amount not-to-exceed $507,205 bringing the agreement’s total not-to-exceed amount to $1,037,695.
Contact: Leyne Milstein, Assistant City Manager, (916) 808-8491, [email protected]; Ash Roughani, Special Projects Manager, (916) 808-7751, [email protected], Office of the City Manager; Ginger Weagraff, Development Project Manager, (916) 808-1222, [email protected], Office of Innovation & Economic Development, Office of the City Manager
Presenter: None
Attachments:
1-Description/Analysis
2-ARPA Reinvestment Fund Programs
3-Supplemental Agreement No. 2
Additional Description/Analysis
Issue Detail: On September 14, 2021, City Council adopted the Mayor’s proposed ARPA Framework and Funding Priorities and directed the City Manager, City Attorney, City Auditor, City Treasurer, and City Clerk to implement City Council direction consistent with the adopted ARPA Framework. The ARPA Framework prioritizes $20 million for supporting City employees and addressing organizational needs.
On October 19, 2021, City Council adopted Resolution No. 2021-0313, which authorized the City
File ID: 2023-00665 6/20/2023 Consent Item 13.
Manager or City Manager’s designee to accept $112.2 million of ARPA funding; establish the ARPA Reinvestment Fund (Fund 1003); and allocate $112.2 of ARPA funds to provide government services and budget the resulting available resources in the ARPA Reinvestment Fund to assist with the recovery and reopening resulting from the impacts of COVID-19.
On October 13, 2021, the City published Request for Proposals (RFP) number P22021011003 to competitively select a consultant team to aid the City’s compliance with federal requirements and assist with the administration of its ARPA funds. Following a review process and evaluation of proposals submitted, the City identified Crowe LLP (Crowe) as the highest scoring proposer.
On April 19, 2022, City Council adopted Resolution No. 2022-0102 to authorize entering into Professional Services Agreement with Crowe LLP. To date, Crowe has provided the City ongoing compliance monitoring of the City’s ARPA programs and projects, as well as training and technical assistance to City staff and ARPA grantees. In December 2022, the City released its ARPA Community Investment Dashboard, which was developed in coordination with Crowe to provide fiscal and project status information on the City’s community ARPA investments and may be accessed at:
https://www.cityofsacramento.org/ARP.
The proposed supplemental agreement will enable Crowe to utilize its expertise and experience to continue supporting tracking, monitoring, reporting and overall administration of ARPA funds. In addition, Crowe will continue to support updates to the ARPA Community Investment Dashboard and expand the City’s public communications through the development of ARPA performance and racial equity dashboards and associated project-level reports for the City's four external-facing priorities: 1) Small Business and Commercial Corridor Revitalization, 2) Homelessness and Housing, 3) Youth, Workforce Training, and Gang Prevention, and 4) Arts and the Creative Economy.
Policy Considerations: The use of ARPA Reinvestment funds to provide additional capacity to the City’s administration of ARPA programs is consistent with Council direction provided by Resolution No. 2021-0313 and consistent with City Council’s adopted ARPA Framework and Funding Priorities.
On April 19, 2022, City Council adopted Resolution No. 2022-0102 to authorize the City Manager to execute a Professional Services Agreement (PRC001810) with Crowe LLP in an amount not to exceed $530,490. This supplemental agreement extends the term of PRC001810 and provides additional resources to help expand the City’s public communications. On May 2, 2023, Council approved Resolution No. 2023-0104 authorizing the City Manager to reallocate unexpended funding (including accrued interest) between ARPA projects in the ARPA Reinvestment Fund (Fund 1003) in alignment with the ARPA Framework and Funding Priorities approved by the City Council. The Sacramento City Code Section 4.04.020 and Council Rules of Procedure (Chapter 7, Section E.2.d) mandate that unless waived by a 2/3 vote of the City Council, all labor agreements, and all agreements greater than $1,000,000 shall be made available to the public at least ten (10) days prior to council action. This item was published for 10-review on June 8, 2023, in compliance with the City Code.
Economic Impacts: None.
File ID: 2023-00665 6/20/2023 Consent Item 13.
Environmental Considerations:
California Environmental Quality Act (CEQA): This report concerns administrative activities and governmental fiscal activities that do not constitute a “project” as defined by the CEQA Guidelines Sections 15378(b)(2) and 15378(b)(4) and are not subject to the provisions of CEQA (CEQA Guidelines Section 15060(c)(3)).
Sustainability: None.
Commission/Committee Action: At its April 11, 2023 meeting, the Racial Equity Committee received an update from Crowe LLP on its progress-to-date in assisting City staff and grantees, as well as a presentation on the ARPA Community Investment Dashboard.
Rationale for Recommendation: This supplemental agreement will provide additional resources to ensure that Crowe can continue to provide support services to project managers and technical assistance to the City with the implementation of ARPA programs, data collection and reporting requirements through the closeout of these programs and projects. In addition, the Racial Equity Committee expressed support for Crowe’s continued development of new dashboards that communicate the performance and racial equity outcomes of ARPA funded projects.
Financial Considerations: Sufficient funding is available in the ARPA Grant Liaison Consulting Project (I02612060) to execute Supplemental Agreement No. 2 to City Agreement PRC001810 in the amount of $507,205.
Local Business Enterprise (LBE): None.
Attachment 2
ARPA Reinvestment Fund (Fund 1003) $112,814,082
Program Description Approved
Expenditure Category
Aggie Square Job Center 1,000,000 3
Al Fresco Dining Program Development 189,139 1
Animal Services for the Homeless (ASHR) Response Team 753,230 2 ARPA Grant Liaison Consulting Services 530,490 5
Arts and Cultural Nonprofits Grant Matching Funds 2,000,000 4 Arts Journalism Grant Program 250,000 4
Business Compliance Unit (BCU) Night Team 1,473,553 5
Center for Workers' Rights 550,000 3
Childcare Services 1,500,000 3
Citywide Equity Study 250,000 1
Code Enforcement 205,683 2
Community Response Staffing Expansion 1,025,157 2
Comprehensive Siting Plan - Location Buildout 1,568,236 2 Comprehensive Siting Plan - Meadowview Acres Tree Removal 224,999 5 Comprehensive Siting Plan - Property Acquisition 12,312,624 2 Continuation of Existing Homelessness Programming 5,688,280 2 COPS Hiring Program Grant Matching Funds 4,041,762 5
COVID-19 Homeless Response Program 2,900,000 2
Creative Businesses 1,750,000 4
Creative Economy Focused Youth Workforce Development 1,500,000 4 Cultural Arts Awards 250,000 4
Digital Equity Response Program 250,000 3
Direct Investment Program 750,000 3
Downtown Core and Old Sacramento Revitalization 3,600,000 1 Food Justice Task Force 1,000,000 3
Forensiclean Extended Services 1,000,000 2
FY2022/23 Affordable Housing Project 11,210,003 2
Gang Prevention and Intervention 1,500,000 3
Grove Emergency Bridge Housing 92,500 2
Illegal Dumping Support 131,997 2
Individual Artists and Creatives 2,750,000 4
K Street Lighting 619,150 1
Labor Negotiations 9,893,510 5
Lighting and Safety Enhancement 1,325,000 1
Local Food Bank Provider Support 500,000 3
Northgate Boulevard Economic Recovery Plan 3,000,000 1
Northgate Boulevard Fence Repair Project 2,000,000 1
North Market Public Lighting 75,000 1
North Sacramento Code Enforcement and Outreach 450,000 1 American Rescue Plan Act (ARPA) Reinvestment Fund Programs (reflects Council actions through 5/2/2023)
Attachment 2
Program Description Approved
Expenditure Category
North Sacramento Economic Recovery Plan 5,000,000 1
Public Records Staffing 3,319,480 5
Public Works Support of Homelessness Programming 572,000 2 Respite Centers Program 2,240,290 2
Sacramento Inclusive Economic Development Collaborative 3,500,000 1 Sacramento Native American Health Center 100,000 1
#SacYouthWorks Summer 2022 Program 720,000 3
Small Business Priorities 7,391,711 1
Substance Use Respite and Engagement Program 1,300,000 2 Tourism Recovery through Iconic Event Production 1,500,000 4 Towing Administration Fee Reform 200,000 1
Vaccine Outreach and Education 1,000,000 1
Workforce Training Programs 2,750,000 3
Youth Pop-Up Program 1,300,000 3
Youth-Serving Organizational Resiliency Fund Grant Program 480,000 3 $111,483,794
ARPA Balance $1,330,288
Allocation of ARPA by Mayor/Council Priorities Category Funding Small Business and Commercial Corridor Revitalization 1 28,700,000 Homeless and Housing Commitment 2 41,000,000
Youth, Workforce Training, and Gang Prevention 3 12,300,000 Arts, Creative Economy, and Tourism 4 10,000,000
Citywide Organizational Needs 5 19,483,794
Total 111,483,794$