City of Sacramento
City Council - 5PM Report
915 I Street Sacramento, CA 95814
www.cityofsacramento.org
File ID: 2023-00750 6/27/2023 Consent Item 22.
Contract Supplement: Chemicals and Fertilizers for Parks and Open Spaces File ID: 2023-00750
Location: Citywide
Recommendation: Pass a Motion authorizing the City Manager, or the City Manager’s designee to execute a contract supplement with Rentokil North America, Inc., dba Target Specialty Products to increase the not-to-exceed amount to $750,000, provided that sufficient funds are available in the budget adopted for the applicable fiscal year.
Contact: Gary O’Neill, Contracts and Compliance Specialist, 916-808-7432, [email protected]; Dayana Reyes Zanaska, Procurement Manager, 916-808-5524, [email protected], Finance Department.
Presenter: None
Attachments:
1-Description/Analysis
2-Target Specialty Products contract amendment
Description/Analysis
Issue Detail: The City has an ongoing requirement for the purchase of chemicals, such as herbicides and fertilizers, for multiple City departments. The City issued B19061511006 on November 5, 2018, with a closing date of November 14, 2018. Two bids were received; one was deemed non- responsive. Contract No. 2018-1758 was awarded to Target Specialty Products for $500,000. The contract expires on December 31, 2024. Inflation has driven up the cost of the chemicals in recent years. The amount spent will soon exceed the not-to-exceed amount of the contract.
Policy Considerations: The recommendation is consistent with Sacramento City Code Contracts for Goods and Supplies requirements (SCC section 3.56), and Procurement Policy No. AP-4101.
Economic Impacts: None.
File ID: 2023-00750 6/27/2023 Consent Item 22.
Environmental Considerations:
California Environmental Quality Act (CEQA): This report concerns administrative activities and governmental fiscal activities that do not constitute a “project” as defined by the CEQA Guidelines Sections 15378(b)(2) and 15378(b)(4) and are not subject to the provisions of CEQA (CEQA Guidelines Section 15060(c)(3)).
Sustainability: The recommendations in this report are in accordance with the Sustainability Purchasing Policy (AP 4003).
Commission/Committee Action: None
Rationale for Recommendation: Executing a contract supplement increasing the not-to-exceed amount of the contract will allow City departments to continue to make purchases through the expiration of the contract.
Financial Considerations: Funding for these purchases will be provided by the operating budgets or capital improvement project budgets of the using departments. Sufficient funding for purchases made through June 30, 2023, is available in the FY2022/23 budget. Funding for subsequent years is subject to Council approval.
Local Business Enterprise (LBE): The contractor is not an LBE.
Attachment 2
SUPPLEMENTALCONTRACT
INCREASE IN MAXIMUM NOT-TO-EXCEED AMOUNT Project Title: Chemicals and Fertilizers for Parks and Open SpacesDate: 5/15/2023Project #: 06001521-1001-461081 Supplemental Contract No.: 1 The City of Sacramento ("City") and Rentokil North America, Inc., DBA Target Specialty Products("Contractor"), as parties to an Agreement designated as Contract Number 2018-1758,including all prior supplemental contracts modifying the contract (the contract and all supplemental contracts are hereafter collectively referred to as the "Contract"), hereby supplement and modify the Contract as follows: 1. The maximum not-to-exceed amount that is specified inSection IX Contractor Approval and Attestationof theContract for payment of Contractor's fees and expenses, is Increased by $250,000, and the Contract’s maximum not-to-exceed amount is amended as follows:Agreement's original not-to-exceed amount: Net change by previous supplemental contracts: Not-to-exceed amount prior to this supplemental contract: Increased by this supplemental contract: New not-to exceed amount including all supplemental contracts: $ 500,000$ 0 $ 500,000 $ 250,000 $ 750,000 2. Contractor agrees that the amount of increase or decrease in the not-to-exceed amount specified in section 1, above, shall fully compensate Contractor under the Contract. 3. Contractor warrants and represents that the person or persons executing this supplemental contract on behalf of Contractor is duly authorized by Contractor to sign this supplemental contract and bind Contractor to the terms hereof. 4. Except as specifically revised herein, all terms and conditions of the Contract shall remain in full force and effect, and Contractor shall perform as required under the Contract, as supplemented and modified by this supplemental contract. [SIGNATURES ON FOLLOWING PAGE]
SUPPLEMENTAL CONTRACT
(Rev. 11-1-19)
Approval Recommended By: Approved As To Form By: Project Manager City Attorney Approved By: Attest: ____________________________________ Contractor City Clerk Approved By: City of Sacramento