Cities Index.
Item 20 2023-00850 Contract Goods Supplemental Contracts Janitorial Supplies [Published for 10-Day Review 7142023]

Sacramento City Council
July 25, 2023

Document
Item 20 2023-00850 Contract Goods Supplemental Contracts Janitorial Supplies [Published for 10-Day Review 7142023]
Meeting
July 25, 2023
Body
Sacramento City Council
Pages
2
Original file
1.7 MB
Text extracted from the city's file for reading and search. Open the original on sacramento.granicus.com. That file is the official record.

City of Sacramento
City Council - 2PM Report
915 I Street Sacramento, CA 95814
www.cityofsacramento.org
File ID: 2023-00850 7/25/2023 Consent Item 20.

Contract: Goods Supplemental Contracts: Janitorial Supplies [Published for 10-Day Review 7/14/2023]
File ID: 2023-00850
Location: Citywide
Recommendation: Pass a Motion: authorizing the City Manager or the City Manager’s designee to execute Supplemental Contract No. 2 to City Contract No. PRC000630 with Abe Janitorial Supply increasing the not-to-exceed amount of the contract from $825,000 to $1.3 million; Supplemental Contract No. 3 to City Contract No. PRC000633 with Staples Contract & Commercial increasing the not-to-exceed amount of the contract from $500,000 to $600,000; and Supplemental Contract No. 3 to City Contract No. PRC000634 with Waxie Sanitary Supply increasing the not-to-exceed amount of the contract from $500,000 to $600,000, and extending all three contracts for a final year through December 31, 2024.

Contact: Gary O’Neill, Contracts and Compliance Specialist, (916) 808-7432, [email protected], Department of Finance; Dayana Reyes Zanaska, Procurement Manager, (916) 808-5524, [email protected], Department of Finance Presenter: None
Attachments:
1-Description/Analysis
2-Supplemental Contract Abe Janitorial Supply
3-Supplemental Contract Staples Contract & Commercial
4-Supplemental Contract Waxie Sanitary Supply
Description/Analysis
Issue Detail: City departments have an ongoing need for janitorial supplies, including restroom paper supplies and other cleaning supplies and equipment. The Procurement Division issued Bid No.

EV00000059 with a closing date of August 27, 2019, to competitively solicit suppliers. The City awarded four contracts for the citywide purchase of janitorial supplies through Motion No. 2019-0401 on December 3, 2019. The contracts allow the City to extend the contract terms through December 31, 2024. Ongoing analysis of spending trends has determined that the not-to-exceed (NTE) amounts of three of the contracts need to be increased to allow for purchases through the sunset

Page 1 of 2 ends

File ID: 2023-00850 7/25/2023 Consent Item 20.
dates of the contracts.

Policy Considerations: The recommendations in this report are in accordance with the provisions of City Code 3.56 regarding contracts for the purchase of supplies. The Sacramento City Code Section

4.04.020 and Council Rules of Procedure (Chapter 7, Section E.2.d) mandate that unless waived by a 2/3 vote of the City Council, all labor agreements, and all agreements greater than $1,000,000 shall be made available to the public at least ten (10) days prior to council action. This item was published for 10-day review on July 14, 2023, in compliance with the City Code.

Economic Impacts: None.

Environmental Considerations:

California Environmental Quality Act (CEQA): This report concerns administrative activities and governmental fiscal activities that do not constitute a “project” as defined by the CEQA Guidelines Sections 15378(b)(2) and 15378(b)(4) and are not subject to the provisions of CEQA (CEQA Guidelines Section 15060(c)(3)).

Sustainability: The contractors follow the City’s Sustainable Purchasing Policy. Recycled products meet or exceed City and State requirements for sustainability.

Commission/Committee Action: None.

Rationale for Recommendation: Extending the three contracts for an additional year and increasing the NTE amounts will allow City departments to have a consistent source for these materials.

Financial Considerations: Funding for these contracts is included in FY2023/24 operating budgets and/or capital improvement program budgets of the departments that require these goods. Funding for subsequent fiscal years is subject to Council approval.

Local Business Enterprise (LBE): Abe Janitorial Supply and Staples Contracts and Commercial are LBEs.

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Contract PRC000630, Amendment No. 2 Page 1 of 2
CONTRACT #: PRC000630, AMENDMENT NO. 2
CONTRACT EFFECTIVE DATE: January 1, 2020
CONTRACT NAME: JANITORIAL SUPPLIES (CITYWIDE)
CONTRACT PROJECT #: 06001521-1001-461221
SOURCING EVENT #: EV00000059
DEPARTMENT: FINANCE
DIVISION: PROCUREMENT

GOODS CONTRACT AMENDMENT
The City of Sacramento ("City") and ABE JANITORIAL SUPPLY COMPANY ("Contractor"), as parties to that certain Contract awarded for the above Event and designated as City Contract Number PRC000630, including any prior Contract Amendments modifying the Contract (the Contract and Contract Amendments are hereafter collectively referred to as the "Contract"), hereby amend and modify the Contract as follows:

1.) SCOPE
The Goods specified in Attachment 1 and Attachment 2 to the Payment Exhibit of the Contract are not changed.

2.) TIME OF PERFORMANCE - RENEWAL
The Contract is renewed and extended for the final additional one-year term beginning January 1, 2024, and ending December 31, 2024.

3.) CONTRACT AMOUNT
In consideration of the Contract Amendment(s) described above, the maximum not-to-exceed amount that is specified in the Contract is INCREASED by $475,000, and the Contract's maximum not-to-exceed amount is amended as follows:

The original Contract sum was: $750,000
The net change by previous Contract Amendment was: $75,000 The Contract sum prior to this Contract Amendment was: $825,000 The Contract sum will be INCREASED by this Contract Amendment: $475,000 The new Contract sum including all Contract Amendments: $1,300,000 ATTACHMENT 2
Contract PRC000630, Amendment No. 2 Page 2 of 2

4.) FULL COMPENSATIONContractor agrees that the amount of increase or decrease in the not-to-exceed amount specified in section, above, shall constitute full compensation for the additional and/or revised Services specified in section, above, and shall fully compensate Contractor for any and all direct and indirect costs that may be incurred by Contractor in connection with such additional and/or revised Services, including costs associated with any changes and/or delays in work schedules or in the performance of other Services or work by Contractor. 5.) AUTHORIZED SIGNATURE Contractor warrants and represents that the person or persons executing this amendment on behalf of Contractor has or have been duly authorized by the Contractor to sign this amendment and bind Contractor to the terms hereof. 6.) FULL FORCE AND EFFECT Except as specifically revised herein, all terms and conditions of the Contract shall remain in full force and effect, and Contractor shall perform all the services, duties, obligations, and conditions required under the Contract, as supplemented and modified by this amendment to the original agreement.

Contract PRC000633, Amendment No. 3 Page 1 of 2
CONTRACT #: PRC000633, AMENDMENT NO. 3
CONTRACT EFFECTIVE DATE: January 1, 2020
CONTRACT NAME: JANITORIAL SUPPLIES (CITYWIDE)
CONTRACT PROJECT #: 06001521-1001-461221
SOURCING EVENT #: EV00000059
DEPARTMENT: FINANCE
DIVISION: PROCUREMENT

GOODS CONTRACT AMENDMENT
The City of Sacramento ("City") and STAPLES CONTRACT & COMMERCIAL, LLC ("Contractor"), as parties to that certain Contract awarded for the above Event and designated as City Contract Number PRC000633, including any prior Contract Amendments modifying the Contract (the Contract and Contract Amendments are hereafter collectively referred to as the "Contract"), hereby amend and modify the Contract as follows:

1.) SCOPE
The Goods specified in Attachment 1 and Attachment 2 to the Payment Exhibit of the Contract are not changed.

2.) TIME OF PERFORMANCE - RENEWAL
The Contract is renewed and extended for the final additional one-year term beginning January 1, 2024, and ending December 31, 2024.

3.) CONTRACT AMOUNT
In consideration of the Contract Amendment(s) described above, the maximum not-to-exceed amount that is specified in the Contract is INCREASED by $100,000, and the Contract's maximum not-to-exceed amount is amended as follows:

The original Contract sum was: $250,000
The net change by previous Contract Amendment was: $250,000 The Contract sum prior to this Contract Amendment was: $500,000 The Contract sum will be INCREASED by this Contract Amendment: $100,000 The new Contract sum including all Contract Amendments: $600,000 ATTACHMENT 3
Contract PRC000633, Amendment No. 3 Page 2 of 2

4.) FULL COMPENSATION
Contractor agrees that the amount of increase or decrease in the not-to-exceed amount specified in section, above, shall constitute full compensation for the additional and/or revised Services specified in section, above, and shall fully compensate Contractor for any and all direct and indirect costs that may be incurred by Contractor in connection with such additional and/or revised Services, including costs associated with any changes and/or delays in work schedules or in the performance of other Services or work by Contractor.

5.) AUTHORIZED SIGNATURE
Contractor warrants and represents that the person or persons executing this amendment on behalf of Contractor has or have been duly authorized by the Contractor to sign this amendment and bind Contractor to the terms hereof.

6.) FULL FORCE AND EFFECT
Except as specifically revised herein, all terms and conditions of the Contract shall remain in full force and effect, and Contractor shall perform all the services, duties, obligations, and conditions required under the Contract, as supplemented and modified by this amendment to the original agreement.

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ATTACHMENT 4
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← All documents from this meeting