City of Sacramento
City Council - 5PM Report
915 I Street Sacramento, CA 95814
www.cityofsacramento.org
File ID: 2023-00900 8/8/2023 Consent Item 5.
U. S. Department of Labor Early Childhood Education (ECE) Apprenticeship and Workforce Training Program Grant Application
File ID: 2023-00900
Location: Citywide
Recommendation: Adopt a Resolution authorizing the City Manager or the City Manager’s designee to: 1) submit an application for a $394,000 grant from the United States Department of Labor for an Early Childhood Education (ECE) Apprenticeship and Workforce Training Program; 2) execute the grant agreement and any related grant documents upon award; 3) establish the City of Sacramento’s ECE Workforce Training Project (G02180340); and 4) establish the revenue and expenditure budget for G02180340 in the amount of $394,000 in the Operating Grant Fund (Fund 2702).
Contact: Janine Cooper, Child Care Project Manager, 916-808-5449, [email protected]; Denise Malvetti, Deputy Director, 916-808-7064, [email protected], City Manager’s Office of Innovation and Economic Development Presenter: Not applicable.
Attachments:
1- Description/Analysis
2- Resolution
3- Grant Application
Description/Analysis
Issue Detail: In April 2022, the Office of Innovation and Economic Development submitted a federal funding request to continue the city’s support of growing the ECE workforce. On December 23, 2022, Congress passed the Consolidated Appropriations Act 2023 (“Act”), and on December 29, 2022, President Joe Biden signed it into law. Section 169(c) of the Act includes the Department of Labor’s Fiscal Year 2023 Community Project Funding/Congressionally Directed Spending, which awards the City of Sacramento $394,000 for an early childhood education (ECE) apprenticeship and workforce training program. These funds will be used to pay for an ECE apprenticeship and workforce training program that will address the childcare workforce shortage. To receive the grant,
File ID: 2023-00900 8/8/2023 Consent Item 5.
the City must submit a formal application. Under the Department of Labor’s grantmaking procedures, by submitting a signed application, the City may be bound to accept the grant if awarded.
The ECE Apprenticeship Program will be designed to provide education and training to apprentices over a six-semester period. Apprentices will enroll in courses through the Local Education Agency (LEA) while working at Early Learning & Childcare centers throughout the city of Sacramento.
Apprentices will receive on-the-job training and mentoring from experienced ECE teachers, and supportive services including tutoring and educational counseling from the LEA staff. The program is designed to meet the immediate labor force need by increasing the ECE workforce. In addition, the ECE apprenticeship program will build childcare center capacity and help improve program quality.
The funding covers the period of January 1, 2024, through December 31, 2025.
Policy Considerations: Budget Resolution 2023-0205, Section 11.1 requires City Council approval to establish operating grants of $250,000 or more.
Sacramento’s childcare industry continues to be impacted by the COVID-19 public health emergency.
The use of federal funds to support with the sustainability of the childcare workforce and providing accessibility to families is consistent with City Council’s ARPA Childcare Framework and Spending Plan.
Economic Impacts: The City will use the federal funds to support the childcare industry and help strengthen the childcare industry by increasing the number of childcare workers, and number of available slots for families to support getting Sacramentans back to work.
Environmental Considerations: California Environmental Quality Act (CEQA): The proposed actions are not a project under CEQA because they relate to government fiscal activities that do not involve any commitment to a specific project which may result in a potentially significant physical impact on the environment. (CEQA Guidelines, §§15060(c)(3), 15378(b)(4)). Further, it can be seen with certainty that there is no possibility that the proposed actions may have a significant effect on the environment. (CEQA Guidelines, §15061(b)(3)).
Sustainability: Not Applicable.
Commission/Committee Action: Not Applicable.
Rationale for Recommendation: The childcare industry has been devastated by the COVID-19 pandemic. In Sacramento County, the childcare workforce is reportedly down by 13.3% from pre -pandemic levels and has seen approximately 250 childcare facilities close. To assist with addressing the childcare crisis, City Council allocated $1.5 million for childcare services in the ARPA Framework and Funding priorities. The ARPA funds were subsequently allocated to support existing and start-up family childcare homes and facilities and to grow the ECE workforce.
File ID: 2023-00900 8/8/2023 Consent Item 5.
These funds were used to support providers with a retention stipend and technical assistance to family childcare home start-ups. Thus far, these funds have supported 175 centers, family childcare homes and childcare startups. These investments are estimated to support 184 childcare slots.
The ARPA funds are also supporting the development of an ECE Apprenticeship program with Los Rios Community College District to subsidize courses and course materials and provide supportive services for apprentices and pre-apprentices. It is envisioned that apprentices will receive job placement at childcare centers throughout the city. Acceptance of these federal grant funds could provide funding to expand a pre-apprenticeship/apprenticeship program with Los Rios Community College District.
By accepting the federal funding, and using it to invest in the ECE workforce, the City will continue its support of the childcare industry that is still struggling to recover from the pandemic. An ECE apprenticeship and workforce training program will help increase the number of childcare workers, therefore, increasing childcare center capacity and moving children off waitlists.
Financial Considerations: As part of the Consolidated Appropriations Act 2023 Section 169(c) the Department of Labor’s Fiscal Year 2023 Community Project Funding/ Congressional Directed Spending the federal government has awarded the City of Sacramento $394,000 for a ECE apprenticeship and workforce training program. To address the childcare workforce shortage staff recommends accepting the $394,000 in grant funds from the Department of Labor and establish the ECE Workforce Training Project (G02180340) with revenue and expenditure budget of $394,000 in the Operating Grant Fund (Fund 2702).
Local Business Enterprise (LBE): Not Applicable.
RESOLUTION NO. 2023-
Adopted by Sacramento City Council
U. S. Department of Labor Early Childhood Education (ECE) Apprenticeship and Workforce Training Program Grant Application
BACKGROUND
A. In April 2022, the Office of Innovation and Economic Development submitted a federal funding request to continue the City’s support of growing the early childhood education (ECE) workforce.
B. On December 23, 2022, Congress passed the Consolidated Appropriations Act 2023 (“Act”), and on December 29, 2022, President Joe Biden signed it into law.
Section 169(c) of Act includes the Department of Labor’s Fiscal Year 2023 Community Project Funding/Congressionally Directed Spending, which awards the City of Sacramento $394,000 for an early childhood education (ECE) apprenticeship and workforce training program. To receive the grant, the City must submit a formal application.
BASED ON THE FACTS SET FORTH IN THE BACKGROUND, THE CITY COUNCIL RESOLVES AS FOLLOWS:
Section 1. The City Manager or the City Manager’s designee is authorized to submit an application for a $394,000 grant from the United States Department of Labor for an Early Childhood Education (ECE) Apprenticeship and Workforce Training Program; the application is attached as Exhibit A and is part of this resolution.
Section 2. The City Manager or City Manager’s designee is authorized to execute the grant agreement and any related grant documents upon award.
Section 3. The City Manager or the City Manager’s designee is authorized to establish the ECE Workforce Training Project (G02180340).
Section 4. The City Manager or the City Manager’s designee is authorized to establish the revenue and expenditure budget in the amount of $394,000 in the Operating Grant Fund (Fund 2702).
Table of Contents:
Exhibit A – Grant Application
* a. Federal
* b. Applicant
* c. State
* d. Local
* e. Other
* f. Program Income
* g. TOTAL
.
Prefix: * First Name:
Middle Name:
* Last Name:
Suffix:
* Title:
* Telephone Number:
* Email:
Fax Number:
* Signature of Authorized Representative: * Date Signed:
18. Estimated Funding ($):
21. *By signing this application, I certify (1) to the statements contained in the list of certifications** and (2) that the st atements herein are true, complete and accurate to the best of my knowledge. I also provide the required assurances** and agree to comply with any resulting terms if I accept an award. I am aware that any false, fictitious, or fraudulent statements or claims may subject me to criminal, civil, or administrative penalties. (U.S. Code, Title 218, Section 1001) ** The list of certifications and assurances, or an internet site where you may obtain this list, is contained in the announcem ent or agency specific instructions.
Authorized Representative:
Application for Federal Assistance SF-424
* a. Applicant
Attach an additional list of Program/Project Congressional Districts if needed. * b. Program/Project
* a. Start Date: * b. End Date:
16. Congressional Districts Of:
17. Proposed Project:
CA-007 CA-007
Add Attachment Delete Attachment View Attachment
09/01/2023 08/31/2026
394,000.00
394,000.00
a. This application was made available to the State under the Executive Order 12372 Process for review on b. Program is subject to E.O. 12372 but has not been selected by the State for review. c. Program is not covered by E.O. 12372.
Yes No
Add Attachment Delete Attachment View Attachment
** I AGREE
Michael
Jasso
Assistant City Manager
(916) 808-1380
[email protected]
Michael Jasso
* 20. Is the Applicant Delinquent On Any Federal Debt? (If "Yes," provide explanation in attachment.) * 19. Is Application Subject to Review By State Under Executive Order 12372 Process? 08/08/2023
If "Yes", provide explanation and attach
OMB Number: 4040-0004
Expiration Date: 12/31/2022
* 1. Type of Submission: * 2. Type of Application:
* 3. Date Received: 4. Applicant Identifier:
5a. Federal Entity Identifier: 5b. Federal Award Identifier:
6. Date Received by State: 7. State Application Identifier:
* a. Legal Name:
* b. Employer/Taxpayer Identification Number (EIN/TIN): * c. UEI:
* Street1:
Street2:
* City:
County/Parish:
* State:
Province:
* Country:
* Zip / Postal Code:
Department Name: Division Name:
Prefix: * First Name:
Middle Name:
* Last Name:
Suffix:
Title:
Organizational Affiliation:
* Telephone Number: Fax Number:
* Email:
* If Revision, select appropriate letter(s):
* Other (Specify):
State Use Only:
8. APPLICANT INFORMATION:
d. Address:
e. Organizational Unit:
f. Name and contact information of person to be contacted on matters involving this application:
Application for Federal Assistance SF-424
Preapplication
Application
Changed/Corrected Application
New
Continuation
Revision
08/08/2023
City of Sacramento
94-6000410 KJNSFMC9KVD5
915 I Street, 3rd Floor
Sacramento
CA: California
USA: UNITED STATES
95814-2614
City Manager's Office Innovation & Econ Development
Janine
Cooper
Child Care Project Manager
(916) 808-5449
[email protected]
* 9. Type of Applicant 1: Select Applicant Type:
Type of Applicant 2: Select Applicant Type:
Type of Applicant 3: Select Applicant Type:
* Other (specify):
* 10. Name of Federal Agency:
11. Catalog of Federal Domestic Assistance Number:
CFDA Title:
* 12. Funding Opportunity Number:
* Title:
13. Competition Identification Number:
Title:
14. Areas Affected by Project (Cities, Counties, States, etc.):
* 15. Descriptive Title of Applicant's Project:
Attach supporting documents as specified in agency instructions.
Application for Federal Assistance SF-424
C: City or Township Government
U.S. Department of Labor
17.289
Community Project Funding/Congressionally Directed Spending N/A
FY23 Community Project Fund pursuant to the Consolidated Appropriations Act of 2023, Section 542 Early Childhood Education (ECE) Apprenticeship Program
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SECTION A - BUDGET SUMMARY
$
BUDGET INFORMATION - Non-Construction Programs OMB Number: 4040-0006 Expiration Date: 02/28/2025
Grant Program
Function or
Activity
(a)
Catalog of Federal
Domestic Assistance
Number
(b)
Estimated Unobligated Funds New or Revised Budget
Federal
(c)
Non-Federal
(d)
Federal
(e)
Non-Federal
(f)
Total
(g)
5. Totals
4. 3.
2. 1. $$$$
$$$$
Early Childhood
Education (ECE)
Apprenticeship
Program
394,000.00 394,000.00
394,000.00 394,000.00$
Standard Form 424A (Rev. 7- 97)
Prescribed by OMB (Circular A -102) Page 1
SECTION B - BUDGET CATEGORIES
7. Program Income
d. Equipment
e. Supplies
f. Contractual
g. Construction
h. Other
j. Indirect Charges
k. TOTALS (sum of 6i and 6j)
i. Total Direct Charges (sum of 6a-6h)
(1)
Authorized for Local Reproduction
Prescribed by OMB (Circular A -102) Page 1A
Standard Form 424A (Rev. 7- 97)
GRANT PROGRAM, FUNCTION OR ACTIVITY
(2) (3) (4) (5)
Total6. Object Class Categories
a. Personnel
b. Fringe Benefits
c. Travel
Early Childhood
Education (ECE)
Apprenticeship
Program
64,804.65
33,244.40
295,950.95
394,000.00
394,000.00
64,804.65
33,244.40
295,950.95
394,000.00
394,000.00
$$$$$
$$$$$
$$$$$
$
$
SECTION D - FORECASTED CASH NEEDS
14. Non-Federal
SECTION C - NON-FEDERAL RESOURCES
(a) Grant Program (b) Applicant (d) Other Sources (c) State (e)TOTALS $
$
$$ $
$
$
$
$
$8.
9. 10.
11. 12. TOTAL (sum of lines 8-11)
15. TOTAL (sum of lines 13 and 14)
13. Federal
Total for 1st Year 1st Quarter 2nd Quarter 3rd Quarter 4th Quarter
131,333.33
131,333.33
32,833.34
32,833.34
32,833.33
32,833.33
32,833.33
32,833.33
32,833.33
32,833.33
$$
$$ $
$$ $ $
FUTURE FUNDING PERIODS (YEARS)
SECTION F - OTHER BUDGET INFORMATION
SECTION E - BUDGET ESTIMATES OF FEDERAL FUNDS NEEDED FOR BALANCE OF THE PROJECT Authorized for Local Reproduction
$
$
$$
$
$16.
17. 18.
19. 20. TOTAL (sum of lines 16 - 19)
21. Direct Charges: 22. Indirect Charges:
23. Remarks:
(a) Grant Program
(b)First (c) Second (d) Third (e) Fourth
Early Childhood Education (ECE) Apprenticeship Program 131,333.33 131,333.33 131,333.33 131,333.33 131,333.33 131,333.33
$394,000
$$
Standard Form 424A (Rev. 7- 97)
Prescribed by OMB (Circular A -102) Page 2
City of Sacramento ECE Appren�ceship & Workforce Training Programs
Budget Narra�ve
• Personnel: $64,804.65
o $64,804.65 in base salary costs for 0.25 FTE Development Project Manager who will be responsible for providing administra�ve oversight for the project; supervising data collec�on and analysis, producing reports, and managing progress towards contract requirements.
Year 1 (January 2024-June 2024) = Annual base salary of $112,132 x 12.75% for
2.5% COLA/step increase + 10.25% an�cipated labor nego�a�on increase = $14,296.83 + $112,132 = $126,428.83 x 0.25 FTE = $31,607.21 / 12 months = $2,633.93 x 6 months = $15,803.60
Year 2 (July 2024-June 2025) = Annual base salary of $126,428.83 x 2.5% COLA/step increase = $3,160.72 + $126,428.83 = $129,589.55 x 0.25 FTE = $32,397.39
Year 3 (July 2025-December 2025) = Annual base salary of $129,589.55 x 2.5% COLA/step increase = $3,239.74 + $129,589.55 = $132,829.29 x 0.25 FTE = $33,207.32 / 12 months = $2,767.28 x 6 months = $16,603.66 • Fringe Benefits: $33,244.40
o $33,244.40 in fringe benefits costs for 0.25 FTE Development Project Manager Year 1 (January 2024-June 2024) = Monthly base salary of $2,633.93 x 51.2994% in fringe benefits = $1,351.19 x 6 months = $8,107.15
• Fringe benefit percentage breakdown is as follows:
o PERS = 22.9899%
o Medical = 14.2653%
o Life = 0.0589%
o LTD = 0.2247%
o 401 = 3.9998%
o Workers’ Compensa�on: 1.9236%
o FICA = 6.1998%
o Medicare = 1.4501%
o Unemployment = 0.1873%
Year 2 (July 2024-June 2025) = Monthly base salary of $2,633.93 x 2.5% for COLA/step increase = $2,699.78 x 51.2994% = $1,384.97 x 12 months = $16,619.67
Year 3 (July 2025-December 2025) = Monthly base salary of $2,699.78 x 2.5% for COLA/step increase = $2,767.28 x 51.2994% = $1,419.60 x 6 months = $8,517.58
• Contractual: $295,950.95
o $275,000 to contract with a local educa�on agency who will serve as a Local Planning Agency (LEA) and develop and implement an Early Childhood Educa�on Appren�ceship program.
o $20,950.95 to contract with a community-based organiza�on contractor who is yet to be iden�fied who will hire a case manager to track and support par�cipants with regular check-ins, needs assessments, and ongoing suppor�ve services including but not limited to food, transporta�on, transla�on services, childcare.
Total: $394,000
1 Statement of Need and Project Purpose for Public Benefit The purpose of the ECE Apprenticeship Program is to aid in the recovery of the Early Childhood Education (“ECE”) teaching industry, which was disproportionately impacted by the COVID-19 pandemic. A January 2022 Sacramento County Childcare Update by Child Action Inc., the local family resource and referral agency, stated since the beginning of the pandemic, Sacramento County has seen the permanent closure of 235 Family Childcare Homes (FCCH) and 37 Child Care Centers. This equates to Sacramento County losing 4,308 childcare spaces (1,962 FCCH and 2,246 center spaces). In the City of Sacramento 156 childcare programs shuttered during the pandemic.
1 The childcare workforce has been significantly impacted. According to a CalMatters report, “California lost approximately 27,800 childcare workers between February and April of 2020 - or roughly a third of its workforce - according to data from the Bureau of Labor Statistics.
From then through September of 2021, about 19,600 have come back. Still, the workforce is about 10% smaller than it was pre-pandemic.”
2 Decimated by a combination of school shutdowns, site closures, and a reduction in face-to-face childcare, the ECE industry is experiencing an increased resignation of ECE professionals. Data suggests the number of vacant ECE teaching positions far outpaces the number of highly skilled and credentialed teachers that are qualified to apply for those jobs. The lack of qualified teachers limits the capacity of ECE providers to provide childcare and education services in the Sacramento area to local parents and families in need of safe, reliable, and consistent early learning and childcare.
1 Parents Facing Childcare Crisis As 156 Sacramento Daycare Centers Folded During Pandemic - CBS Sacramento (cbsnews.com)
2 Many California child care workers not coming back - CalMatters 2 An apprenticeship is the most practical and sound training system available to meet the need to develop individuals into skilled workers, and to ensure the industry an adequate supply of skilled workers. Vison-The ECE Apprenticeship Program will address the immediate labor force need by developing a skilled ECE workforce. Mission- The ECE Apprenticeship Program will help build early learning and childcare center capacity and improve program quality while supporting the reduction of the growing vacancy rate of early childhood education teachers in the Sacramento region.
Grantee shall work with Los Rios Community College District to develop and implement an early childhood education apprenticeship program (the “ECE Apprenticeship Program”). The ECE Apprenticeship Program is designed to provide education, training and mentoring to apprentices over a two-year period. Apprentices will enroll in courses at Los Rios Community Colleges while working at Early Learning & Childcare centers throughout the city of Sacramento. Apprentices will receive on-the-job training and mentoring from experienced ECE teachers, and supportive services including tutoring and educational counseling from Los Rios Community College staff. Upon the implementation and completion of the ECE Apprenticeship program the outcomes shall include an increase in the number of skilled childcare workers, and an improvement in program quality by adding skilled childcare workers to classrooms. There shall also be an established childcare workforce pipeline and an increase in the number of children served by adding additional workers to early learning and childcare classrooms.
Target Geographic Service Area
The ECE Apprenticeship Program will take place within the city limits of the City of Sacramento. Services will be provided to City of Sacramento residents. Apprentices will enroll 3 in courses at Los Rios Community Colleges within the city and county of Sacramento and will be employed at childcare centers within the city limits of the City of Sacramento.
Target Population Or Intended Public Beneficiary
The target population includes youth and adults 18 years and older residing in the City of Sacramento that have a high school diploma or GED and come from underserved and underinvested communities. Recent graduates who are unemployed or not attending a college or university. Individuals currently working in the ECE field or looking to begin a career in the field. Grantee will market to our BIPOC (black indigenous people of color) communities to support increasing access to higher education.
Project Design
The project is a Direct workforce training program. Grantee shall work with childcare providers and Los Rios Community College District’s Workforce Development Department to develop and implement the ECE Apprenticeship Program. In doing so, Los Rios Community College shall act as the Local Education Agency (“LEA”) and assist with program development with a plan to enroll apprentices by the Fall 2024/Spring 2024 semester. As part of its LEA responsibilities, Los Rios Community College shall form a Joint Apprenticeship Committee (“JAC”) to oversee ECE Apprenticeship Program development and maintenance. Los Rios Community College will coordinate with appropriate entities, including the California Department of Apprenticeship Standards (“DAS”) and the JAC, to ensure the ECE Apprenticeship Program meets the requirements to be registered with DAS. The JAC will be composed of City of Sacramento representatives with equal representation from both the management and labor sides, advisors 4 from the LEA and DAS, and any other identified stakeholders as needed. If DAS registration cannot be obtained, workforce training may continue as contract education. a) Grantee shall work with local childcare providers (employers) to provide each registered apprentice with continuous employment sufficient to provide the opportunity for completion of his or her apprenticeship program. If the employer is unable to fulfill its training and/or employment obligation with the apprentice’s consent, the Grantee shall make a good- faith effort to facilitate the transfer of the apprentice to another registered employer for completion of the apprenticeship.
b) Apprentices will generally work the same hours as fully proficient workers (journey workers). Straight time is 8 hours per day and no more than 40 hours per week, or an approved Alternative Work Schedule of not more than 40 hours. c) During the apprenticeship, the apprentice will receive OJT and related instruction in all phases of the occupation necessary to develop the skill and proficiency of a skilled journey worker. The OJT will be under the direction and guidance of the apprentice’s supervisor. The employer shall see that all apprentices are under the supervision of a qualified journeyman or instructor and shall provide the necessary diversified experience. d) Every apprentice is required to participate in coursework related to the job as outlined in Appendix A. A minimum of 144 hours of related and supplemental instruction is recommended for each year of the apprenticeship. Apprentices agree to take such courses as the Grantee deems advisable. The Grantee will secure the instructional aids and equipment it deems necessary to provide quality instruction. In areas having no schools that can furnish related instruction, the sponsor may require apprentices to complete the 5 related instruction requirement through electronic media or other instruction approved by the Registration Agency.
e) All apprentices completing related instruction may receive college credit and the sponsor will inform each apprentice of any college credit earned. The employer shall see that all apprentices are under the supervision of a qualified journeyman or instructor and shall provide the necessary diversified experience and training to train and develop the apprentice into a skilled worker, proficient in all the work processes of the trade as outlined herein.
2. Program Development.
a) Los Rios Community College shall utilize the following single-tiered approach for developing an ECE Apprenticeship Program for one cohort of 30 apprentices each:
b) Three-Year Associate Teacher Permit Apprenticeship - includes Related Supplemental Instruction (“RSI”) credit units provided in the RSI Plan in Attachment 2 to Exhibit A. c) The RSI Plan is subject to change depending upon the approval of the JAC. As the LEA, Contractor shall support the development and maintenance of the ECE Apprenticeship Program.
3. Eligibility & Enrollment. Los Rios Community College shall develop program eligibility and guidelines for City approval. Eligibility will include a requirement that apprentices reside within the city limits of the City of Sacramento and meet all regulatory requirements including fingerprinting, and background check. Los Rios Community College shall support apprentices with the application and enrollment process at colleges in the Los Rios Community College 6 District. Los Rios Community College shall provide the ECE Apprenticeship Program, including books and materials, at no cost to apprentices.
4. Marketing. Grantee shall work with Los Rios Community College to notify current Los Rios Community College District students, community-based organizations, including job centers, youth centers, cultural centers, school districts, adult education sites, and CalWORKs and Welfare to Work programs about the ECE Apprenticeship Program. 7 5. Coursework. Los Rios Community College shall provide the RSI identified by the City. Los Rios Community College shall provide recommendations for the RSI and the JAC will approve the RSI to be included in the standards for the ECE Apprenticeship Program. Los Rios Community College shall offer the curriculum identified for the ECE Apprenticeship Program in a closed-enrollment, for-credit format, unless determined otherwise by the JAC with prior agreement from the LEA. Sample RSI curriculum must align closely with the Associate Teacher certificate and include 19 semester units (306 lecture hours; 108 lab hours) of ECE coursework. The ECE Apprenticeship Program must also include academic reading and writing support (9 lecture hours; 18 lab hours) classes to encourage student success in the classroom.
6. Educational Support. To foster apprenticeship success and program completion, Los Rios Community College shall provide wrap-around support services. Examples of wrap-around support services include but are not limited to food pantry distribution and Disability Services and Programs for Students (DS&PS) accommodations.
7. Reporting. Grantee shall work with Los Rios Community College to document and report the following information to assist in measuring the effectiveness and outcomes of the ECE Apprenticeship Program and LEA’s performance under this Contract:
(a) Grantee shall report the following for apprentices enrolled in the ECE Apprenticeship Program: name, home address, job placement site, and demographic data. 8 (b) Grantee shall track, and report demographics, which may include race and ethnicity, gender, and language(s) spoken.
(c) Grantee shall provide a report at the completion of the ECE Apprenticeship Program, detailing the number apprentices that completed the ECE Apprenticeship Program, their employment status, and demographic information.
The implementation of the ECE apprenticeship program will help develop a workforce pipeline for childcare workers. The addition of ECE apprentices to childcare centers will allow providers to increase their center capacity by increasing the number of children enrolled in their programs.
Providing education, OJT and mentoring to apprentices will help increase program quality.
Apprentices will qualify for Associate Teacher Child Development Permits through the California Teacher Credentialing Office upon completion of the program.
Proposed Period of Performance
The proposed duration for the project is three years. This includes the development of the program and two years of education and on the job training for apprentices.
Community Project Linkage to the Workforce System and Other Partnerships The Grantee will work with Los Rios Community College District Workforce Development Department to develop the ECE apprenticeship program. Their workforce development department has worked with several community organizations and industries over the years to develop and administer success apprenticeship programs. The city is currently working with Los Rios Community College District to develop an ECE apprenticeship utilizing ARPA funds. The ARPA funded ECE apprenticeship program is scheduled to begin in the fall of 2023. 9 The City of Sacramento will also work with the Sacramento Employment and Training Agency (SETA), a joint powers agency of the City and County of Sacramento. In 2022 SETA implemented a successful ECE apprenticeship program with Head Start. They currently have 23 apprentices working in 18 Head Start locations throughout Sacramento County. The Grantee will partner with SETA to help recruit apprentices and advise on the implementation of the apprenticeship program.
The Grantee currently partners with several workforce development and community-based organizations in developing workforce programs. Those agencies include the Sacramento Youth Center, La Familia, Sacramento Urban League, and the Sacramento Housing Redevelopment Agency. The City will work with these agencies to recruit apprentices. We will also work with these agencies to support with wraparound services for apprentices. Lastly, we are partnering with the Sacramento County Department of Education Early Learning Department, Twin Rivers Unified School District’s Career Tech Education ECE program and the CalWORKS to recruit and support apprentices.
Performance Measures and Target Outcome Goals
To determine the success of the project we will gather both qualitative and quantitative data.
Qualitatively we will measure the following:
1. Apprentices received mentoring and training by an experienced ECE staff member throughout the entirety of the program.
2. Apprentices are provided the opportunity to build positive relationship with staff, children, and families.
10 3. Apprentices put into practice developmentally appropriate practices, health and safety trainings and curriculum trainings while on the job.
Mentors will complete quarterly quality assessments on apprentices and report back to sponsor with results.
Qualitatively we will measure the following:
1. Enroll at least 30 apprentices.
2. Of the apprentices enrolled at least 80% complete program.
3. Of the apprentices places at least 50% are retained by the childcare site.
4. Number of children served before addition of apprentice’s verses after addition of apprentice.
5. Demographic information to determine if target population was served.
Our goal is to enroll and graduate a minimum of 30 apprentices from the ECE apprenticeship program. We also want to improve overall program quality and build the capacity of the childcare center employing the apprentice. Our goal is to enroll youth and young adults in the BIPOC communities in underserved and underinvested areas.
Recipient Capacity
The City of Sacramento’s Office of Innovation and Economic Development is focused on better connecting residents in underserved communities with critical workforce resources.
The workforce development priorities and goals are to build capacity, expand the reach of workforce development training activities and provide wraparound and supportive services into neighborhoods. The City of Sacramento’s Workforce Development Department currently manages over $16M in federal and state funding including American Rescue Plan 11 Act, California’s For All and Coronavirus Aid Relief and Economic Security Act or CARES funds. Working with community-based organizations the workforce team distributes funds, reviews reports and ensure these funds are used for their designated purpose.
The project will be overseen by the Child Care Project Manager in partnership with Los Rios Community College District’s Workforce Development Department. Our project manager works directly with the administrative team to ensure the procurement process is completed in an efficient and timely manner and all procedures are followed.
To aid in the recruitment and enrollment of our target participants the Grantee will work with Los Rios Community College District, community-based organizations, and local Workforce Development programs to reach our target population.
To support the quarterly performance reporting of the grant the Grantee will meet regularly with employers and the college to gather information for reporting.
ECE Appren�ceship Work Plan
Goal 1 Goal Ac�vi�es Responsible Project
Staff or Partner
Milestones Final (or Mid)
Deliverables
and Outcomes
Timeframe Expected
Comple�on
Date
Develop ECE
Appren�ceship
Program with
Local
Educa�on
Agency (LEA)
Develop
Professional Service
Agreement (PSA)
with LEA
Janine Cooper & LEA
Staff
Comple�on and
approval of Scope of
Work and budget for
Professional Service
Agreement (PSA).
Finalize PSA
with (LEA) for
development
of ECE
Appren�ceship
Program.
Quarter 1 February 2024
Develop
Appren�ceship
standards
Janine Cooper, LEA
Staff & Childcare
Providers
Form Joint
Appren�ceship
Commitee
Approval of
Appren�ceship
Standards
Quarter 2 April 2024
Goal 2 Goal Ac�vi�es
Responsible Project
Staff or Partner
Milestones Final (or Mid)
Deliverables
and Outcomes
Timeframe Expected
Comple�on
Date
Enroll
appren�ces in
ECE
coursework
program at
LEA.
Enroll appren�ces
into LEA
Janine Cooper, LEA
Staff & Childcare
Providers
Recruit individuals
though community-
based organiza�ons,
Local Educa�on
Agency’s, and
childcare centers.
30 students
successfully
start ECE
coursework at
LEA
Quarter 2 March 2024
Provide wrap-
around services to
appren�ces as
needed.
LEA Staff, CBO
Partners- Sac Youth
Center, Sacramento
County Office of
Educa�on, etc.
Tutoring, Counseling
through LEA
Case Management
through CBO
Of
appren�ceships
enrolled at
least 80%
graduate.
Quarter 4 June 2027
Goal 3 Goal Ac�vi�es Responsible Project
Staff or Partner
Milestones Final (or Mid)
Deliverables
and Outcomes
Timeframe Expected
Comple�on
Date
Place enrolled
appren�ces in
early learning
and childcare
job sites for
paid work
experience.
Provide on the job
training to
appren�ces using
Appren�ces
Standards.
Janine Cooper &
Childcare Providers
Hire & orientate
appren�ces to
childcare job site.
All appren�ces
posi�oned at
childcare sites.
Quarter 3 April 2024
Provide
mentors/coaches to
appren�ces.
Childcare Providers All appren�ces
assigned a
mentor/coach and
meets regularly with
mentor for ongoing
coaching and
feedback.
Documented
observa�ons
and feedback
sessions.
Quarter 3 April 2024
Community Project Organiza�onal Chart
Deputy
Director
Project
Manager
Administrative
ovesight of
community project
Administrative
Analyst
Administrative
activities
procurement
activities
Oversees Staff and
Managemnet of
CP Grant
Local
Education
Agency
Tutoring &
Counseling
Develop and implement
ECE Apprenticeship
program
Childcare
Providers Employ
Apprentices
Coaching &
Mentoring Paid Work Experience
on the job training
Community Based
Organizations
Case
Management
Needs
Assessment &
Wraparound
Services
Support Recruitment of
Apprentices
Recipient Name: City of Sacramento, CA
Funding Request: $394,000
Project Description: An early childhood education apprenticeship and workforce training program Congressional Sponsor: Padilla
Project Title: Early Childhood Education (ECE) Apprenticeship Program Community Project Alignment with the
Guiding Pillars of the Workforce System:
(See Attachment F for a description of each
workforce pillar.)
Applicants may select one or more, or Not Applicable.
Open Opportunities for Vulnerable Workers and Communities X Building a Better Care Economy
New Industry Partnerships that Lead to Real, Good Jobs
Action Today for the Future of Work
Not Applicable
Project Purpose and Goals: The ECE Apprenticeship Program will develop a workforce pipeline into the childcare industry by providing education, training, mentorship, and paid work experience to apprentices with the ultimate goal of building childcare center capacity and improving the quality of childcare programming while also addressing the childcare workforce shortage.
Project Design: (Select One) Direct workforce training program Project Activities: The ECE Apprenticeship Program will consist of the following key activities:
-Enroll at least 30 apprentices
-Register enrolled apprentices in an ECE coursework program at Los Rios Community College -Place enrolled apprentices in childcare centers for paid work experience and on-the-job training -Offer enrolled apprentices supportive services including tutoring, educational counseling, and mentoring from experienced ECE teachers
Proposed Period of Performance: 36 months
Project Location: City of Sacramento, CA
Target Populations or Intended
Beneficiaries:
The target population includes:
-Youth and adults 18 years and older residing in the City of Sacramento that have a high school diploma or GED and come from underserved and underinvested communities; BIPOC -Recent graduates who are unemployed or not attending a college or university; or -Individuals currently working in the ECE field or looking to begin a career in the field.
Linkages to the Workforce System
Partners (if applicable):
Workforce system partners include:
-Los Rios Community College District;
-Sacramento Employment and Training Agency; La Familia Counseling Center; SacramentoYouth Center; and
Sacramento County Department of Education.
Other partners (if applicable): Sacramento Urban League; Sacramento County Childcare Coalition; Twin Rivers Unified School District
Performance Outcome Goals (if applicable): Quantitative goals include:
1. Enroll at least 30 apprentices.
2. Of the apprentices enrolled, at least 80% graduate.
2. Of the apprentices placed, at least 50% are retained by the childcare site.
3. Number of children served before addition of apprentice verses after addition of apprentice.
4. Demographic information to determine if target population was served.
Qualitative goals include:
1. Apprentices receive mentoring and training from an experienced ECE staff member throughout the entirety of the program.
2. Apprentices are provided the opportunity to build positive relationships with staff, children, and families.
3. Apprentices apply skills learned (developmentally appropriate practices, health and safety trainings and curriculum trainings) while on the job.
Email to: [email protected]
ETA Community Projects – Project Abstract
Sacramento,CALocations:CitrusHeights ElkGrove FairOaks DowntownMidtown EmploymentandTrainingAdministrationAdvisorySystem July 17,2023 U.S.DepartmentofLaborWashington,D.C.20210
Attention:DepartmentofLaborCommunityProjectFunding
ToWhomitMayConcern,
IamwritingtoconfirmourcommitmentintheECEApprenticeshipsandWorkforcetrainingprojectledbytheCityofSacramento-OfficeofInnovation&EconomicDevelopmentthroughtheDept.ofLaborCommunityProjectFunding.
DiscoveryTreeandAristaSchoolswillsupportintherecruitmentandemploymentofapprenticesinourearlylearningandchildcareprograms.Aspartofemployingapprenticeswewillprovideonthejobtrainingandmentoringtotheapprenticesemployedinourprograms.
Ourearlyeducationandcareprogramshavebeeninbusinessandcontinuousoperationsince1979andprovidehigh-qualitychildcareanddevelopmentprogramsthatarerespected&wellknownbyfamiliesintheSacramentoarea.OurpartnershipinsupportingthechildcareworkforceinconjunctionwiththeCityofSacramentowillhelpgrowthenumberofchildcareworkersandhelpbuildcapacityforfamilies.
AsyoumaybeawaretheChildcareindustry(Nationwide)isinastaffingcrisisandinneedoftrainingforourcurrentworkforceandpotentialhireswhomaynothavetheeducationandskillstosuccessfullyworkwithchildrenandfamilies. Ourdifficultyrecruiting&hiringeducatedandtrainedEarlyEducatorscontinues,thisprogramwillbeinstrumentalinraisingthequalityofcare-giversandeducatorsinourfield.
ThankyouforyourconsiderationofourletterofcommitmenttowardstheECEApprenticeshipandWorkforcetrainingproject.
Sincerely,
Ali LHa
AlixL.Hall/ExecutiveDirector -MSChildDevelopmentDiscoveryTreeandAristaSchools
SACRAMENTO
YOUTH CENTER
Employment and Training Administration
Advisory System
U.S. Department of Labor
Washington, D.C.20210
Attention: Department of Labor Community Project Funding June 26th 2023
To Whom it May Concern
I am writing to confirm our commitment in the ECE Apprenticeships and Workforce training project led by the City of Sacramento - - Office of Innovation & Economic Development through the Dept. of Labor Community Project Funding
Sacramento Youth Center will support the recruitment of apprentices while also providing culturally competent wrap-around services through our youth center programs and offerings. Apprentices will have access to our drop-in center, computer lab, and Wi-Fi for their use during and after this project Our center is a space that is respected & known by families and youth in the area for workforce development and supportive services for youth success. Our partnerships in delivering those services have been in conjunction with the City of Sacramento since 2020 through present day as well as local municipality SMUD, school districts, other respected CBOs and local businesses Thank you for your consideration of our letter of commitment towards the ECE Apprenticeship and Workforce training project
Sincere
Raquel Shipp
Co-Founder/Executive Director
[email protected] I wwwwsacyouthcenter.org
Sacramento Youth Center
Sacramento Youth Center
www. sacyouthcenter.org
1901 Del Paso Blvd
916.248 1081
Sacramento, Ca 95815
Employment and Training Administration Advisory System
U.S. Department of Labor Washington, D.C.20210
Attention: Department of Labor Community Project Funding
July 19, 2023
To Whom it May Concern,
I am writing to confirm our commitment in the ECE Apprenticeships and Workforce training project led by the City of Sacramento - Office of Innovation & Economic Development through the Dept. of Labor Community Project Funding.
SEG ED Inc. d.b.a. Merryhill School, will support in the recruitment and employment of apprentices in early learning and childcare program. As part of employing apprentices we will provide on the job training and mentoring to the apprentices employed in our programs.
Our childcare program has been in business since 1949 and is a high-quality childcare program that is respected & known by families in the Sacramento area. Our partnership in supporting the childcare workforce in conjunction with the City of Sacramento will help grow the number of childcare workers and help build capacity for families.
Thank you for your consideration of our letter of commitment towards the ECE Apprenticeship and Workforce training project.
Sincerely,
Stacey Roth
Vice President Operations, West Region
Early Childhood Education
Spring Education Group
1615 West Chester Pike, Suite 200 • West Chester, PA 19382 [email protected]
916-835-6973 (mobile)
Attachment H
H-1
Financial System Risk Assessment (FSRA)
U.S. DEPARTMENT OF LABOR -EMPLOYMENT AND TRAINING
ADMINISTRATION
(ETA)
FUNDING OPPORTUNITY ANNOUNCEMENT: FINANCIAL SYSTEM RISK
ASSESSMENT
SECTION A: PURPOSE
The financial responsibility of grantees must be such that the grantee can properly discharge the public trust which accompanies the authority to expend public funds. Adequate administrative and financial systems including the accounting systems should meet the following criteria as contained in 2 CFR 200 and 2 CFR 2900. (1) Accounting records should provide information needed to adequately identify the receipt of funds under each grant awarded and the expenditure of funds for each grant. (2) Entries in accounting records should refer to subsidiary records and/or documentation which support the entry, and which can be readily located. (3) The accounting system should provide accurate and current financial reporting information.
(4) The accounting system should be integrated with an adequate system of internal controls to safeguard the funds and assets covered, check the accuracy and reliability of accounting data, promote operational efficiency, and encourage adherence to prescribed management policies.
SECTION B: GENERAL
1. Applicant Legal Name (as it appears in SAM.gov): City of Sacramento a. When was the organization
founded/incorporated (month,
day, year): February 27, 1850
Principal Officers Names, Title, Email Address
a. President/Chair Board of Directors: Darrell Steinberg, Mayor, [email protected], 915 I Street,
Sacramento, CA 95814
b. Chief Executive Officer: Howard Chan, City Manager,
[email protected], 915 I Street, Sacramento, CA 95814
c. Financial Officer: Peter Coletto, Director of Finance, [email protected], 915 I Street, Sacramento, CA 95814
d. Accounting/Budget Officer: Osvaldo Lopez, Finance
Manager, [email protected], 915 I Street,
Sacramento, CA 95814
c. Employer Identification
Number: 94-6000410
d. Number of Employees
Full Time: 5,074.30
Part Time: N/A
2. Is the organization or institution
affiliated with any other
organization: No
3. Total Budget for FY23-24: $1.5 billion
Attachment H
H-2
U.S. DEPARTMENT OF LABOR -EMPLOYMENT AND TRAINING
ADMINISTRATION
(ETA)
FUNDING OPPORTUNITY ANNOUNCEMENT: FINANCIAL SYSTEM RISK
ASSESSMENT
If yes, please provide details as to the nature of the company (for profit, nonprofit, LLC, etc) and if it provides services or products to the organization in relation to this grant.
SECTION C: ACCOUNTING SYSTEM
NOTE: Provide a detailed response (on a separate page on your organization’s letterhead and signed/dated by a Principal Officer) for any items 2-9 of Section C that have “No” or “Not Sure” answer(s), providing enough information to clearly reflect the expertise of the organization in these areas.
1. Has any Government Agency rendered an official written opinion concerning the adequacy of the accounting system for the collection, identification and allocation of costs under Federal contracts/grants? N/A, a government agency a. If yes, provide name, and address of
Agency performing review: N/A
b. Attach a copy of the latest review and
any subsequent correspondence, clearance
documents, etc. N/A
2. Which of the following best describes the accounting system: Web-based
3. Does the accounting system identify the receipt and expenditure of program funds separately for each contract/grant? Yes
4. Does the accounting system provide for the recording of expenditures for each grant/contract by the component project and budget cost categories shown in the approved budget? Yes
5. Are time distribution records maintained for an employee when his/her effort can be specifically identified to a particular cost objective? Yes
6. If the organization proposes an overhead rate, does the accounting system provide for the segregation of direct and indirect expenses? Yes
7. Does the organization have an approved indirect cost rate or cost allocation plan? N/A; not seeking indirect cost reimbursement for this grant
Attachment H
H-3
U.S. DEPARTMENT OF LABOR -EMPLOYMENT AND TRAINING
ADMINISTRATION
(ETA)
FUNDING OPPORTUNITY ANNOUNCEMENT: FINANCIAL SYSTEM RISK
ASSESSMENT
If so, who approved it (Federal Cognizant Agency or a Pass- through Entity)? What are the effective dates? N/A
8. Does the accounting/financial system include budgetary controls to preclude incurring obligations in excess of: Yes
a. Total funds available for a grant? $394,000
b. Total funds available for a budget cost category (e.g. Personnel, Travel, etc)? • Personnel = $100,050
• Travel = $3,000
• Contractual = $275,000
• Other = $15,950
9. Does the organization or institution have an internal control structure that would provide reasonable assurance that the grant funds, assets, and systems are safeguarded? Yes
SECTION D: FINANCIAL STABILITY
1. Is there any legal matter or an ongoing financial concern that may impact the organization's ability to manage and administer the grant? No If yes, please explain briefly. N/A
SECTION E: FINANCIAL STATEMENTS
1. Did an independent certified public accountant (CPA) ever examine the financial statements? Yes
2. If an independent CPA review was performed, please attach a copy of their latest report and any management letters issued: Enclosed
3. If an independent CPA was engaged to perform a review and no report was issued, please provide details and an explanation below: N/A
SECTION F: ADDITIONAL INFORMATION
1. Use this space for any additional information (indicate section and item numbers if a continuation) N/A
Project Narrative References
1. Parents Facing Childcare Crisis As 156 Sacramento Daycare Centers Folded During Pandemic - CBS Sacramento (cbsnews.com)
2. Many California child care workers not coming back - CalMatters
3. ECE Appren�ceships Are an Important Piece of Suppor�ng the Workforce (ffyf.org)
4. Growing Careers: The Early Childhood Appren�ceship Program - Community College of Vermont (ccv.edu)
5. Head Start Appren�ceship in California (newamerica.org)
6. EC-Appren�ceship-Programs-ECEPTS-and-PA.pdf
7. Promising Models for Preparing a Diverse, High-Quality Early Childhood Workforce (ecepts.org)
8. CSCCE-ECE-appren�ceship-evalua�on-full-report.pdf (ecepts.org)
9. PowerPoint Presenta�on (1199ctraining.org)
10. Road-to-500000-Appren�ces-New-America.pdf (ecepts.org)
11. In Schools, Teacher Quality Maters Most - Educa�on Next
12. 49322232.pdf (oecd.org)
Workforce System Guiding Pillars
The Workforce System Guiding Pillars provide a foundation to achieve DOL’s vision to advance and improve the workforce system to meet the needs the country’s workers. If the proposed project aligns with the description of the workforce pillar provided below, applicants are encouraged to select one or more of the guiding pillars to demonstrate how their projects advances the Department’s workforce vision. No further explanation to demonstrate alignment is required.
Open Opportunities for Vulnerable Workers and Communities Ensure our programs focus on workers and communities who have been left behind—from reentry, to rural, to opportunity youth.
X Building a Better Care Economy
Support good jobs and protections for care workers—from nursing, early care, mental health, and more—with a focus on low-wage, BIPOC, young adult, and women workers.
New Industry Partnerships that Lead to Real, Good Jobs Broker and build partnerships with business and training providers and workers—including new entrants and youth, to ensure all training leads to good jobs across sectors (e.g., education, infrastructure, supply chain, manufacturing).
Action Today for the Future of Work
Engage federal, state, and local leaders and the private sector now to prepare, support, and invest in workers and communities to prepare for jobs of the future and emerging industries.
Not Applicable