City of Sacramento
City Council - 5PM Report
915 I Street Sacramento, CA 95814
www.cityofsacramento.org
File ID: 2023-00886 8/8/2023 Consent Item 14.
Contract: Central Library Roof Coating Restoration (C13900000) File ID: 2023-00886
Location: 828 I Street, District 4, Represented by Councilmember Valenzuela Recommendation: Pass a Motion 1) authorizing the use of the Request for Qualification Q23014541001 for On-Call (Various) Trade Opportunities to satisfy the competitive selection requirements for this contract; 2) awarding a construction contract to Madsen Roofing & Waterproofing, Inc., in an amount not to exceed $268,596 for the Central Library Roof Coating Restoration Project; and 3) authorizing the City Manager or the City Manager’s designee to execute the contract specified above.
Contact: Norm Colby, Facilities & Real Property Superintendent, (916) 808-8335; [email protected]; James Christensen, Facilities Manager, (916) 808-7914, [email protected], Department of Public Works Presenter: None
Attachments:
1-Description/Analysis
2- Contract- Madsen Roofing & Waterproofing, Inc.
Description/Analysis
Issue Detail: A section of roof at the Central Library is nearing the end of its useful life and need to be repaired. Repairing the roof now will help mitigate any future damage to the roof and its structure.
The recommended contract with Madsen Roofing and Waterproofing, Inc. will include application and installation of an Alphaquard BIO Coating and new flashing over the existing roof. The use of this product is much less expensive than a full roof replacement and the manufacturer will provide a 20- year warranty. The application of this coating for similar roof repairs has proven to be very durable and reliable.
Policy Considerations: The recommendations in this report are in accordance with the provisions of City Code Chapter 3.60. On May 30, 2023, City Council passed Motion No. 2023-0131 suspending competitive bidding in the best interest of the City to establish a qualified On- Call Contactor Services List for Public Facilities. Madsen Roofing & Waterproofing, Inc. is included in the current list of
File ID: 2023-00886 8/8/2023 Consent Item 14.
qualified On-Call Contractors for roofing services.
Economic Impacts: The recommended contract is expected to create 1.99 jobs (1.26 direct jobs and .73 job through indirect and induced activities) and create $262,290 in total economic output ($168,135 of direct output and another $94,155 of output in indirect and induced activities).
The indicated economic impacts are estimates calculated using a calculation tool developed by the Center for Strategic Economic Research (CSER). CSER utilized the IMPLAN input-output model (2009 coefficients) to quantify the economic impacts of a hypothetical $1 million of spending in various construction categories within the City of Sacramento in an average one- year period. Actual impacts could differ significantly from the estimates and neither the City of Sacramento nor CSER shall be held responsible for consequences resulting from such differences.
Environmental Considerations:
California Environmental Quality Act: No environmental review is necessary because the recommendations in this report involve the repair of an existing structure with no expansion beyond the previously existing level of use and are therefore considered to be an exempt project or activity in accordance with Section 15301 of the CEQA Guidelines.
Sustainability: None
Commission/Committee Action: Not applicable
Rationale for Recommendation: On January 11, 2023, the Department of Public Works issued Request for Qualification (RFQ) No. Q23014541001 for On Call (Various) Trade Opportunity. One of the categories that was requested as part of this process was Roofing/Roof Cleaning/ Debris Removal and Repair Services. On May 30, 2023, City Council passed Motion No. 2023-0131 suspending competitive bidding in the best interest of the City to establish a qualified On-Call Contactor Services List for maintenance of Public Facilities. Madsen Roofing & Waterproofing, Inc. was included in the list of qualified On-Call Contractors. The establishment of the list of qualified On Call Contractors was created to provide timely services, when specialized work is required, or when operations of essential facilities are being interrupted. The City does not have staff that can perform this specialized activity. Timely treatment of the roof will prevent potential further deterioration and leaking.
Work is anticipated to begin in August of 2023 with completion by October of 2023.
Financial Considerations: Sufficient funding exists within the City Facility Reinvestment Program (C13900000) to award a construction contract to Madsen Roofing & Waterproofing, Inc. in an amount
File ID: 2023-00886 8/8/2023 Consent Item 14.
not to exceed $268,596.
The Central Library Roof Coating Restoration Project will be primarily funded from the Building Forward Library Infrastructure Grant Program that was awarded to the City on October 19, 2022 (Other Capital Grant, Fund 3704), and an allocation of General Fund (Fund 1001) that the City has appropriated in City Facility Reinvestment Program C13900000 for the required match. The Grant will fund $179,154 for this project and the City’s required match is $89,442.
Local Business Enterprise (LBE): Madsen Roofing & Waterproofing, Inc. is an LBE.
CONTRACT
ROUTING SHEET
Contract Cover/Routing Form: Must Accompany ALL Contracts; however, it is NOT part of the contract.
General Information (Required)
Original Contract # (supplements only): ________ Supplement/Addendum #: ___________________ Assessor’s Parcel Number(s): ________________________________________________________________ Contract Effective Date: _________ Contract Expiration Dat e (if applicable): _________ $ Amount (Not to Exceed): ______________________ Adjusted $ Amount (+/-): _____________________ Other Party: ______________________________________________________________________________ Project Title: _____________________________________________________________________________ Project #: ____________________________________ Bid/RFQ/RFP #: ___________________________ City Council Approval: if YES, Council File ID#: __________ Contract Processing Contacts
Department: ______________________________
Contract Coor
dinator: _______________________
Project Manager: ___________________________
Email: ______________________________
Department Review and Routing
(Signature) (Date)
(Signature) (Date)
(Signature) (Date)
Department Director:
Division Manager:
Contracts:
Accounting:
(Signature) (Date)
Special Instruction/Comments (i.e. recording requested, other agency signatures required, etc.) _______________________________________________________________________________________ ------------------FOR CLERK & IT DEPARTMENTS ONLY – DO NOT WRITE BELOW THIS LINE------------------ CC Rev. 12.19.2018
Construction Related Other Party Signature Required
DocuSign Envelope ID: 9AF911 E4-C643-4E51-A929-00O665607777
AGREEMENT
(Construction Contract Over $25,000)
THIS AGREEMENT, dated for identification _____ ___, 2022, is made and entered into between the CITY OF SACRAMENTO, a municipal corporation ("City"), and MADSEN ROOFING & WATERPROOFING, INC., 5960 BRADSHAW ROAD, SACRAMENTO, CA 95829 ("Contractor") in the amount of TWO HUNDRED SIXTY-
EIGHT THOUSAND FIVE HUNDRED NINETY-SIX DOLLARS AND ZERO CENTS ($268,596.00).
The City and Contractor hereby mutually agree as follows:
1. CONTRACT DOCUMENTS
The Contract Documents, sometimes also referred to as the "Contract," consist of the following items, which are hereby incorporated by reference as if set forth in full in this Agreement:
Notice to Contractors
Proposal Form submitted by the Contractor
Instructions to Bidders
Subcontractor and Local Business Enterprise Participation Form Drug-Free Workplace Policy and Affidavit
Construction and Demolition (C&D) Debris Recycling Requirements Workers' Compensation Insurance Certification
Federal or State funding requirements (if applicable)
Local Business Enterprise (LBE) Requirements
Requirements of the Non-Discrimination in Employee Benefits Code Ban-The-Box Requirements
Notice Regarding Assembly Bill 626
Addenda, if any
This Agreement
Standard Specifications
Special Provisions
Plans and Technical Specifications
The drawings and other data and all developments thereof prepared by City pursuant to the Contract
Any modifications of any of the foregoing made or approved by City, including but not limited to duly authorized change orders
Unless specifically noted otherwise, references to the "Standard Specifications" shall mean and refer to the Standard Specifications for Public Construction of the City of Sacramento approved by the Sacramento City Council on June 4, 2007 (Resolution No. 2007-350), and any subsequent amendments thereto approved by the Sacramento City Council or the Sacramento City Manager. Work called for in any one Contract Document and not mentioned in another is to be performed and executed as if mentioned in all Contract Documents. The table of contents, titles and headings contained in the Contract Documents are provided solely to facilitate reference to various provisions of Form approved by City Attorney 1-11-17 1
Form Approved by City Attorney 7-19-2023 Page 1
Attachment A
SPECIAL PROVISIONS
(CALIFORNIA STATE LIBRARY GRANT CONDITIONS)
1. NON-DISCRIMINATION
During the performance of this contract, the Contractor agrees that is shall not unlawfully discriminate, harass, or allow harassment against any employee or applicant for employmet because of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, age, sexual orientation, or military and veteran status.
Additionally, Contractor and its subcontractors shall comply with the provisions of the Fair Employment and Housing Act (Gov. Code § 12900 et seq.), the regulations promulgated thereunder (Cal. Code Regs., tit. 2, § 11000 et seq.), the provisions of Article 9.5, Chapter 1, Part 1, Division 3, Title 2 of the Government Code (Gov. Code§§ 11135-11139.5), and the regulations or standards adopted by the State Library to implement such article.
Contractor shall insert this clause in every subcontract and in every solicitation for a subcontract.
2. PROHIBITION OF EXPENDING FUNDS FOR LOBBYING
By signing this contract, Contractor certifies that funding provided under this contract will not be used for the purposes of lobbying or otherwise attempting to influence legislation, as those purposes are defined by the U.S. Internal Revenue Code of 1986.
3. REDUCTION OF WASTE
Contractor shall take all reasonable steps to ensure that materials purchased or utilized in the course of the Project are not wasted. Such steps should include: the use of used, reusable, or recyclable products; discretion in the amount of materials used; alternatives to disposal of materials consumed; and the practice of other waste reduction measures where feasible and appropriate.
4. ADDITIONAL INSURANCE REQUIREMENTS
In addition to the insurance requirements set forth in section 19 of the Contract, Contractor shall maintain completed operations coverage with a carrier acceptable to the State, with limits of not less than $1,000,000 per occurrence and $2,000,000 aggregate, through the expiration of the patent deficiency in construction statute of limitations set forth in the California Code of Civil Procedure Section 337.1. The current statute of limitations under this section is four years after substantial completion of the Project.
June 1, 2023
Josh Gibson
City of Sacramento
Re: Central Library (Alphaguard BIO Restoration)
Central Library
828 I Street
Sacramento, CA 95814
Dear Josh,
Thank you for inviting Madsen Roofing & Wate rproofing, Inc. to submit a roofing proposal for the above -referenced location and scopes of work . We have been pr oviding high quality roofing services in California for more than twenty-nine years. Our crews are carefully selected and regularly trained in the latest roofing techniques. All jobs are supervised by an experienced foreman and a full -time construction s uperintendent. I will serve as project manager on this job with oversight over all aspects o f the work. We would be av ailable to assist you should any questions or concerns arise. This bid is based on specification section in plans, and direction provided by Tremco. Please see below for spe cific inclusions and exclusions based on these specification sections.
Josh Gibson
June 1, 2023
SCOPE OF WORK (CENTRAL LIBRARY)
1. Preparation:
a. Tremco to provide moisture survey prior to beginning of restoration system . (Tremco supplied, paid by Tremco.)
b. Removal and replacement of discovered wet insulation/roofing system will be replaced at an agreed upon change order price at time of discovery. c. Pressure-wash existing roofing system.
d. Remove all pipe boot flashings, install new target patch prior to coating system. e. Remove and repair all blisters and irregularities prior to coating system.
2. Alphaguard BIO Restoration:
a. Install Alphaguard BIO Base Coat at a r ate of 3 Gallons per SQ (64 Wet Mils) Inst all polyester reinforcement over all seams embedded into base coat. b. Install Alphaguard BIO Top Coat at a rate of 2 Gallons per SQ (32 Wet Mils) c. Base Flashings: Install Alphaguard BIO Base Coat and Top Coat per above direction.
3. Details
a. Install Alphaguard BIO Walkpad per layout provided. Walkpad consists of 1.5 Gal (24 Wet Mils of Alphaguard BIO Top Coat with #11 granules back-rolled into Top Coat.
New walkpad to be outlined with Alphaguard BIO Safety Yellow Top Coat. b. Reuse skirt metal flashing at all roof curbs and perimeter walls. c. Leave area free of work-related debris.
4. Warranty/Permits:
a. No permit included.
b. Provide Madsen Roofing & Waterproofing, Inc.'s standard 2-year warranty. c. Provide Tremco standard 20-year restoration system warranty.
NOTE: Bid based on parking/access being pro vided to adjacent parking garage top floor as discussed at job walk. If this access is not provided, this proposal is invalid.
COST OF WORK
$268,596.00
Josh Gibson
June 1, 2023
Very truly yours,
MADSEN ROOFING & WATERPROOFING, INC.
Tyler Canaday
Director of Estimating
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS.
INSURER(S) AFFORDING COVERAGE
INSURER F :
INSURER E :
INSURER D :
INSURER C :
INSURER B :
INSURER A :
NAIC #
NAME:
CONTACT
(A/C, No):
FAX
E-MAIL
ADDRESS:
PRODUCER
(A/C, No, Ext):
PHONE
INSURED
REVISION NUMBER:CERTIFICATE NUMBER:COVERAGES
IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed.
If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s).
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
OTHER:
(Per accident)
(Ea accident)
$
$
N / A
SUBR
WVD
ADDL
INSD
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. $ $
$
$PROPERTY DAMAGE
BODILY INJURY (Per accident)
BODILY INJURY (Per person)
COMBINED SINGLE LIMIT
AUTOS ONLY
AUTOSAUTOS ONLY
NON-OWNED
SCHEDULEDOWNED
ANY AUTO
AUTOMOBILE LIABILITY
Y / N
WORKERS COMPENSATION
AND EMPLOYERS' LIABILITY
OFFICER/MEMBER EXCLUDED?
(Mandatory in NH)
DESCRIPTION OF OPERATIONS below
If yes, describe under
ANY PROPRIETOR/PARTNER/EXECUTIVE
$
$
$
E.L. DISEASE - POLICY LIMIT
E.L. DISEASE - EA EMPLOYEE
E.L. EACH ACCIDENT
ER
OTH-
STATUTE
PER
LIMITS(MM/DD/YYYY)
POLICY EXP
(MM/DD/YYYY)
POLICY EFF
POLICY NUMBERTYPE OF INSURANCELTR
INSR
DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required)
EXCESS LIAB
UMBRELLA LIAB $EACH OCCURRENCE
$AGGREGATE
$
OCCUR
CLAIMS-MADE
DED RETENTION $
$PRODUCTS - COMP/OP AGG
$GENERAL AGGREGATE
$PERSONAL & ADV INJURY
$MED EXP (Any one person)
$EACH OCCURRENCE
DAMAGE TO RENTED
$PREMISES (Ea occurrence)
COMMERCIAL GENERAL LIABILITY
CLAIMS-MADE OCCUR
GEN'L AGGREGATE LIMIT APPLIES PER:
POLICY PRO-
JECT LOC
CERTIFICATE OF LIABILITY INSURANCE
DATE (MM/DD/YYYY)
CANCELLATION
AUTHORIZED REPRESENTATIVE
ACORD 25 (2016/03)
© 1988-2015 ACORD CORPORATION. All rights reserved.
CERTIFICATE HOLDER
The ACORD name and logo are registered marks of ACORD
HIRED
AUTOS ONLY
6/22/2023
Arthur J. Gallagher Risk Management Services, LLC
2121 North California Boulevard
Suite 350
Walnut Creek CA 94596
Certificate Department
925-299-1112
925-299-0328
[email protected]
License#: 0D69293
Valley Forge Insurance Company
20508
Tokio Marine Specialty Ins Co
23850
Madsen Roofing & Waterproofing, Inc.
P.O. BOX 277730
Sacramento CA 95827
Continental Insurance Company
35289
Continental Casualty Company
20443
2094327573
A
X
1,000,000
X
100,000
15,000
X
Ded -$5K Per Occ
1,000,000
2,000,000
X
Y
6079137994
10/1/2022
10/1/2023
2,000,000
A
1,000,000
X
X
X
X
Comp Ded$500
X
Coll Ded$250
6079236167
5/1/2023
5/1/2024
C
X
X
10,000,000
6079138000
10/1/2022
10/1/2023
10,000,000
X
10,000
A
X
N
Y
679236170
5/1/2023
5/1/2024
1,000,000
1,000,000
1,000,000
B
D
Pollution Liability
Crime
PPK2470980
652371812
10/1/2022
10/1/2022
10/1/2023
10/1/2023
Each Occ $2,000,000
Each Occ $1,000,000
SIR $10,000
SIR $100,000
Project: Central Library Roof Coating Restoration (C13901440), 828 I Street, Sacramento, CA 95814 ADDITIONAL INSURED(S): City of Sacramento, its officials, agents and employees City of Sacramento
c/o EXIGIS Risk Management Services
P.O. Box 4668 - ECM #35050
New York NY 10163-4668
5/1/2023 5/1/2024 5/1/2023
5/1/2023
5/1/2023 5/1/2024 5/1/2023
5/1/2023 5/1/2024 5/1/2023
POLICY NUMBER: 6079137994 CO MMERCIAL GENERAL LIABILITY CG 20 10 07 04
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.
CG 20 10 07 04 © ISO Properties, Inc., 2004 Page 1 of 1
ADDITIONAL INSURED – OWNERS, LESSEES OR
CONTRACTORS – SCHEDULED PERSON OR
ORGANIZATION
This endorsement modifies insurance provided under the following:
COMMERCIAL GENERAL LIABILITY COVERAGE PART
SCHEDULE
Name Of Additional Insured Person(s)
Or Organization(s):
Location(s) Of Covered Operations
All persons or organizations where required by written
contract with the Named Insured
Information required to complete this Schedule, if not shown above, will be shown in the Declarations.
A. Section II – Who Is An Insured is amended to
include as an additional insured the person(s) or
organization(s) shown in the Schedule, but only
with respect to liability for "bodily injury", "property damage" or "personal and advertising injury"
caused, in whole or in part, by:
1. Your acts or omissions; or
2. The acts or omissions of those acting on your
behalf;
in the performance of your ongoing operations for
the additional insured(s) at the location(s) desig-
nated above.
B. With respect to the insurance afforded to these
additional insureds, the following additional exclu-
sions apply:
This insurance does not apply to "bodily injury" or
"property damage" occurring after:
1. All work, including mate rials, parts or equip-
ment furnished in connection with such work,
on the project (other than service, maintenance
or repairs) to be performed by or on behalf of
the additional insured(s) at the location of the
covered operations has been completed; or
2. That portion of "your work" out of which the
injury or damage arises has been put to its in-
tended use by any person or organization other
than another contractor or subcontractor en-
gaged in performing operations for a principal
as a part of the same project.
32/,&<180%(5
6079137994 CO MMERCIAL GENERAL LIABILITY
CG 20 37 07 04
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.
CG 20 37 07 04 ,623URSHUWLHV,QF Page 1 of 1 ADDITIONAL INSURED – OWNERS, LESSEES OR
CONTRACTORS – COMPLETED OPERATIONS
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Name of Additional Insured Person(s) or
Organization(s):
Location and Description of Completed
Operations
All persons or organizations where written contract with the Named Insured requires additional insured
completed operations coverage.
Information required to complete this Schedule, if not shown above, will be shown in the Declarations.
CNA PARAMOUNT
General Aggregate Limit - Per Project Endorsement
This endorsement modifies insurance provided under the following:
COMMERCIAL GENERAL LIABILITY COVERAGE PART
It is understood and agreed as follows:
I. For each single construction or service project away from premises the Named Insured owns or rents, a separate Project General Aggregate Limit, equal to the amount of the General Aggregate Limit shown in the Declarations, is the most the Insurer will pay for the sum of:
A. all damages under Coverage A, except damages because of bodily injury or property damage included in the products-completed operations hazard; and
B. all medical expenses under Coverage C;
that arise from occurrences or accidents which can be attributed solely to ongoing operations at that project. Such payments shall not reduce the General Aggregate Limit shown in the Declarations, nor the Project General Aggregate Limit applicable to any other project.
II. All:
A. damages under Coverage B, regardless of the number of locations or projects involved; B. damages under Coverage A, caused by occurrences which cannot be attributed solely to ongoing operations at a single project, except damages because of bodily injury or property damage included in the products- completed operations hazard ; and
C. medical expenses under Coverage C, caused by accidents which cannot be attributed solely to ongoing operations at a single project,
will reduce the General Aggregate Limit shown in the Declarations.
III. The limits shown in the Declarations for Each Occurrence, for Damage To Premises Rented To You and for Medical Expense continue to apply, but will be subject to either the Project General Aggregate Limit or the General Aggregate Limit shown in the Declarations, depending on whether the occurrence can be attributed solely to ongoing operations at a particular project.
IV. When coverage for liability arising out of the products-completed operations hazard is provided, any payments for damages because of bodily injury or property damage included in the products-completed operations hazard will reduce the Products-Completed Operations Aggregate Limit shown in the Declarations, regardless of the number of projects involved.
V. If a single construction or service project away from premises owned by or rented to the Named Insured has been abandoned and then restarted, or if the authorized contracting parties deviate from plans, blueprints, designs, specifications or timetables, such project will still be deemed to be the same project.
VI. The provisions of LIMITS OF INSURANCE not otherwise modified by this endorsement shall continue to apply as stipulated.
All other terms and conditions of the Policy remain unchanged.
This endorsement, which forms a part of and is for attachment to the Policy issued by the designated Insurers, takes effect on the effective date of said Policy at the hour stated in said Policy, unless another effective date is shown below, and expires concurrently with said Policy.
6079137994CNA75061XX (1-15) Policy No:
4Page 1o f1 Endorsement No:
Nat'l Fire Ins Co of Hartford 10/01/2020 Effective Date:
MADSEN ROOFING & WATERPROOFING, INC.Insured Name:
Copyright CNA All Rights Reserved. Includes copyrighted material of I nsurance Services Office, Inc., with its permission. 30020009460791379942509
10/01/2022
10/1/2022
10/01/2022