City of Sacramento
Personnel and Public Employees Committee Report
915 I Street Sacramento, CA 95814
www.cityofsacramento.org
File ID: 2023-00994 8/15/2023 Discussion Item 7.
Discussion Regarding Creation of Youth Advisory Liaison to City Council (Continued From 06/20/2023)
File ID: 2023-00994
Location: Citywide
Recommendation: Discuss and provide implementation recommendations to appointive officer(s) regarding creation of a Youth Advisory Liaison to City Council.
Contact: Mindy Cuppy, City Clerk, (916) 808-5442, [email protected], Office of the City Clerk
Presenter: None.
Attachments:
1-Description/Analysis
2-Resolution No. 2022-0387
3-March 7, 2023 Staff Report
Description/Analysis
Issue Detail: On August 31, 2022, the City Council directed staff to research the viability of a youth advisory position to the Sacramento City Council. On December 6, 2022, the City Council adopted a Resolution (Attachment 2) directing the City Manager’s Office to establish the position of Youth Advisory Liaison (YAL) to the City Council, within the Office of Youth Development, and to establish a selection process for selecting the YAL. The Resolution also directs staff to review and make recommendations to the City Council regarding potential staffing support for, and a stipend to, the YAL.
Ultimately, the Resolution was adopted with an amendment further directing staff to report back on a timeline for implementation, as well as the viability of adjusting the age-range for the YAL from between 18-24 to 16-24. This Staff Report represents staff’s response to the latter direction.
On March 7, 2023 the City Council reviewed a staff report containing possible implementation timeline and budget and provided direction regarding the same; provided direction regarding final
File ID: 2023-00994 8/15/2023 Discussion Item 7.
age-range of a Youth Advisory Liaison; and referred to the Personnel and Public Employees (P&PE) Committee for implementation recommendations.
Additional considerations for P&PE deliberation:
· Age range of Youth Advisory Liaison/limitations on minor participation. · Stipend and budget.
· Method of participation in council matters including agenda items. · Reporting structure and staffing support needed.
· Potential amendments to the City Council Rules of Procedure · Applicant and appointment process.
· Timeline for appointment.
· Sacramento Youth Commission (SYC) involvement in creation, recruitment, and appointment process.
· Term of office.
· Removal considerations and process.
Policy Considerations: Given that this unique position will be advisory to the city council and will provide report(s) directly to the Sacramento Youth Commission (SYC) the City Manager recommends that the City Clerk’s Office take the lead in recruitment efforts and selection processes, similar to the recruitment and selection processes used for recruiting and recommending commissioners.
Economic Impacts: The cost of Youth Advisory Liaison to Council position will depend on whether the position receives a stipend similar to members of Sacramento Youth Commission, who are paid a stipend of $50 per meeting, or receives a yet to be determined salary as a city employee.
Environmental Considerations:
California Environmental Quality Act (CEQA): This action is not a project that is subject to CEQA because it is an organizational or administrative activity that will not result in direct or indirect physical changes in the environment. (CEQA Guidelines §15378(b)(5).) Sustainability: Not applicable.
Commission/Committee Action: The Sacramento Youth Commission (SYC) met on May 1, 2023 and provided the following feedback on recruitment strategies and qualifications:
Recruitment Methods
· Social Media (City, CBO’s & Partners, Schools, etc.)
· School related communication apps. (Remind, Google Classroom, etc.) · Utilize SYC as a point of reference for those who may be interested in this position.
File ID: 2023-00994 8/15/2023 Discussion Item 7.
· Involve demonstrated youth leaders that are passionate about leadership and the city.
Locations of Recruitment
· On campus recruitment including (high schools and college campuses). · Target clubs and extracurriculars (ASB, Key Club, etc.).
Target Organizations
· City partners and CBO’s that oversee youth.
· Schools.
Important Qualification for YAL to Possess
· Have a good understanding of City Council by proven experience or by research. · Have a basic understanding of the laws and innerworkings of City Council. · Background in neutrality and leadership including community involvement. · Consider diversity so someone can represent a larger group of people within the community. · Clarity and good understanding of what the position will entail. · Engage high school youth to ensure the selected applicant will be able to complete the full term.
· Documented civic engagement experience.
Miscellaneous Comments and Notes
· YAL should be open to youth ages 16-24.
o Demonstrates that Civic Engagement is important and it directly impacts the age range. · It is important to move the YAL work forward.
· Sacramento Youth Commissioners would not have the capacity to take on this position and provide in-depth recommendations as the YAL would.
· Involve Summer @ City Hall participants.
Rationale for Recommendation: Not applicable.
Financial Considerations: The YAL shall be paid for using General Funds.
Local Business Enterprise (LBE): Not applicable.
RESOLUTION NO. 2022-0387
Adopted by the Sacramento City Council
December 6, 2022
Creation of Youth Advisory Liaison to City Council
BACKGROUND
The City Council finds and declares the following:
A. Integrating the voice of youth within governmental processes serves the best interests of not only youth, but the also the larger Sacramento community of which they are a part.
B. The City Council recognizes the importance of elevating and integrating the voice of youth between the ages of 18 an
C. As part of its ongoing commitment to supporting youth within the City of Sacramento, the City Council established the Sacramento Youth Commission (SYC) in 2019. (Ord. 2019- 0010.) The SYC provides a means to engage community youth while providing them with a platform for their opinions and advice.
D. On August 31, 2022, the City Council directed staff to research the viability of a youth advisory position to the Sacramento City Council, to further explore ways to empower community youth and bring the voice of youth to Council discussions.
E. The City Council now hereby seeks to create a position that that will further elevate the between youth and the City Council.
BASED ON THE FACTS SET FORTH IN THE BACKGROUND, THE CITY COUNCIL RESOLVES AS FOLLOWS:
SECTION 1.
The City Council directs the City Manager to establish the position of Youth Advisory Liaison to the City Council, within the Office of Youth Development, to serve a term of 2 years from the date of appointment.
Resolution 2022-0387 December 6, 2022 Page 1 of 3
SECTION 2.The Youth Advisory Liaison shall:A. Attend regularly scheduled City Council meetings, except closed sessions or quasi-judicial proceedings, to be available to City Council to provide advice on any matters relating to youth;B. Have a designated seat at the dais;C. Receive the City Council agenda at the same time such material is provided to Councilmembers; andD. Be invited to attend staff briefings offered to Councilmembers, except those briefings relating to closed session, quasi-judicial proceedings, personnel or labor matters, or any matters that are otherwise privileged.SECTION 3.The Youth Advisory Liaison shall present a report to the Sacramento Youth Commission, onmatters presented to City Council related to youth, no less than once per calendar year. Nothing in this resolution shall prohibit the Youth Advisory Liaison from presenting to the Sacramento Youth Commission with greater frequency.SECTION 4.The City Council directs staff to review and make recommendations to the City Council regarding potential staffing support for, and a stipend to, the Youth Advisory Liaison.SECTION 5.The City Council shall establish the process by which the Youth Advisory Liaison will participate during City Council Meetings.SECTION 6.the process for selecting City commissioners and which shall include a role for the SacramentoYouth Commission.Resolution 2022-0387 December 6, 2022 Page 2 of 3 SECTION 7.Applicants for the Youth Advisory Liaison position must be between the ages of 18-24 at the time of appointment, and have experience with at least one of the following criteria:A. Participating in a youth leadership program sponsored by the City of Sacramento, the County of Sacramento or a Joint Powers Authority located within the County of Sacramento;B. Participating in a leadership skill-building program, through a multi-session curriculum, presented by a community-based organization located within the City of Sacramento; orC. Attending and making public comment at a minimum of 3 Sacramento Youth Commission or 3 Sacramento City Council meetings, within the 12 months prior to appointment.Adopted by the City of Sacramento City Council on December 6, 2022, by the following vote:Ayes: Members Jennings, Schenirer, Valenzuela, Vang, and Mayor Steinberg Noes: Members Guerra, Harris, and LoloeeAbstain: NoneAbsent: NoneAttest:_____________________________________Mindy Cuppy, City Clerk The presence of an electronic signature certifies that the foregoing is a true and correct copy as approved by the Sacramento City Council.Resolution 2022-0387 December 6, 2022 Page 3 of 3
City of Sacramento
City Council - 5PM Report
915 I Street Sacramento, CA 95814
www.cityofsacramento.org
File ID: 2023-00087 3/7/2023 Discussion Item 29.
Youth Liaison to City Council Implementation Discussion File ID: 2023-00087
Location: Citywide
Recommendation: Review Staff Report containing possible implementation timeline and budget and provide direction regarding the same; provide direction regarding final age-range of Youth Liaison; and refer to the Personnel and Public Employees (P&PE) Committee for implementation recommendations.
Contact: Susana Alcala Wood, City Attorney, (916) 808-5346, [email protected], Office of the City Attorney, and Mindy Cuppy, City Clerk, (916) 808-5442, [email protected], Office of the City Clerk.
Presenter: None.
Attachments:
1-Description/Analysis
2-Resolution
Additional Description/Analysis
Issue Detail: On August 31, 2022, the City Council directed staff to research the viability of a youth advisory position to the Sacramento City Council. On December 6, 2022, the City Council adopted a Resolution (Attachment 2) directing the City Manager’s Office to establish the position of Youth Advisory Liaison (YAL) to the City Council, within the Office of Youth Development, and to establish a selection process for selecting the YAL. The Resolution also directs staff to review and make recommendations to the City Council regarding potential staffing support for, and a stipend to, the YAL.
Ultimately, the Resolution was adopted with an amendment further directing staff to report back on a timeline for implementation, as well as the viability of adjusting the age-range for the YAL from between 18-24 to 16-24. This Staff Report represents staff’s response to the latter direction.
File ID: 2023-00087 3/7/2023 Discussion Item 29.
Policy Considerations: Given that this unique position will be advisory to the city council and will provide report(s) directly to the Sacramento Youth Commission (SYC) the City Manager recommends that the City Clerk’s Office take the lead in recruitment efforts and selection processes, similar to the recruitment and selection processes used for recruiting and recommending commissioners.
Estimated Implementation Timeline
The following estimated implementation timeline was established to provide a framework for moving forward. The below is subject to change in light of budgetary, scheduling, and other administrative adjustments.
January 2024 Term Begins
December 12, 2023 Onboarding
November 2023 Council Confirmation
October 17, 2023 P&PE
August-September 2023 Recruitment
June 2023 SYC Reports to Council
April 2023 P&PE Review Proposal
April 2023 SYC Provides Input to the City Clerk’s Office on Recruitment and Selection Processes
March 2023 Finalization of Age Range Determination
March, 2023 Update to Council (City Clerk/CM Vang)
Considerations Regarding Age Range of Youth Liaison/limitations on Minor Participation All minors under 18 years of age must have a permit to work. (Cal. Ed. Code §§ 49110, 49111, 49160; Cal. Lab. Code § 1299.)
Further, a minor between the ages of 16 and 17 must have completed 7th grade in order to work while school is in session. (Cal. Ed. Code § 49112.) While school is in session, such an individual is limited to working 4 hours per day on a school day, and 8 hours on a non-school day, for a total of 48 hours worked, per week. (Cal. Ed. Code §§ 49112, 49116; Cal. Lab. Code § 1391(a)(3)-(4)(A).) Work hours are generally limited to those between 5am - 10pm, except that an individual may work until 12:30am on an evening preceding a non-school day. (Cal. Lab. Code § 1391(a)(3).) Exceptions to these restrictions are limited and primarily apply to vocational and work experience education participants, as well as to specialized workers such as those designated as “messengers” or “personal attendants”. (See Cal. Ed. Code §§ 49131, 51760; Cal. Lab. Code §§ 1297, 1295.5(b), 1391(a)(4)(A)-(B), 1391.1; Cal. Code Reg., Title 5, § 10070-75.) Violations of these laws may result in the imposition of criminal penalties. (See e.g. Cal. Lab. Code § 1392.)
File ID: 2023-00087 3/7/2023 Discussion Item 29.
Economic Impacts: The cost of Youth Liaison to Council position will depend on whether the position receives a stipend similar to members of Sacramento Youth Commission who are paid a stipend of $50 per meeting or receives a yet to be determined salary as a city employee.
Additional Council Considerations
In addition to a final determination on the age range of the youth, there are a number of decisions for the City Council to make. Those items include such things as stipends, method of participation in council matters including agenda items, reporting structure, and potential amendments to council rules of procedures. These matters will be reviewed by the Council’s P&PE Committee, with recommendations back to the Council.
Staffing Support
Staffing support to be reviewed as part of the work of the P&PE Committee.
Environmental Considerations:
California Environmental Quality Act (CEQA): This report concerns administrative activities and governmental fiscal activities that do not constitute a “project” as defined by the CEQA Guidelines Sections 15378(b)(2) and 15378(b)(4) and are not subject to the provisions of CEQA (CEQA Guidelines § 15060(c)(3).)
Sustainability: Not Applicable.
Commission/Committee Action: The City Manager’s Office was directed to establish a selection process similar to the process for selecting City commissioners and which shall include a role for the SYC, via the previously adopted Resolution. Further, on December 6, 2020 the City Council directed the SYC to further report back to the City Council. The SYC will meet for the first time this calendar year, on March 6, 2023.
Rationale for Recommendation: Not Applicable.
Financial Considerations: The YAL shall be paid for using General Funds.
Local Business Enterprise (LBE): Not Applicable.
RESOLUTION NO. 2022-0387
Adopted by the Sacramento City Council
December 6, 2022
Creation of Youth Advisory Liaison to City Council
BACKGROUND
The City Council finds and declares the following:
A. Integrating the voice of youth within governmental processes serves the best interests of not only youth, but the also the larger Sacramento community of which they are a part.
B. The City Council recognizes the importance of elevating and integrating the voice of youth between the ages of 18 an
C. As part of its ongoing commitment to supporting youth within the City of Sacramento, the City Council established the Sacramento Youth Commission (SYC) in 2019. (Ord. 2019- 0010.) The SYC provides a means to engage community youth while providing them with a platform for their opinions and advice.
D. On August 31, 2022, the City Council directed staff to research the viability of a youth advisory position to the Sacramento City Council, to further explore ways to empower community youth and bring the voice of youth to Council discussions.
E. The City Council now hereby seeks to create a position that that will further elevate the between youth and the City Council.
BASED ON THE FACTS SET FORTH IN THE BACKGROUND, THE CITY COUNCIL RESOLVES AS FOLLOWS:
SECTION 1.
The City Council directs the City Manager to establish the position of Youth Advisory Liaison to the City Council, within the Office of Youth Development, to serve a term of 2 years from the date of appointment.
Resolution 2022-0387 December 6, 2022 Page 1 of 3
SECTION 2.The Youth Advisory Liaison shall:A. Attend regularly scheduled City Council meetings, except closed sessions or quasi-judicial proceedings, to be available to City Council to provide advice on any matters relating to youth;B. Have a designated seat at the dais;C. Receive the City Council agenda at the same time such material is provided to Councilmembers; andD. Be invited to attend staff briefings offered to Councilmembers, except those briefings relating to closed session, quasi-judicial proceedings, personnel or labor matters, or any matters that are otherwise privileged.SECTION 3.The Youth Advisory Liaison shall present a report to the Sacramento Youth Commission, onmatters presented to City Council related to youth, no less than once per calendar year. Nothing in this resolution shall prohibit the Youth Advisory Liaison from presenting to the Sacramento Youth Commission with greater frequency.SECTION 4.The City Council directs staff to review and make recommendations to the City Council regarding potential staffing support for, and a stipend to, the Youth Advisory Liaison.SECTION 5.The City Council shall establish the process by which the Youth Advisory Liaison will participate during City Council Meetings.SECTION 6.the process for selecting City commissioners and which shall include a role for the SacramentoYouth Commission.Resolution 2022-0387 December 6, 2022 Page 2 of 3 SECTION 7.Applicants for the Youth Advisory Liaison position must be between the ages of 18-24 at the time of appointment, and have experience with at least one of the following criteria:A. Participating in a youth leadership program sponsored by the City of Sacramento, the County of Sacramento or a Joint Powers Authority located within the County of Sacramento;B. Participating in a leadership skill-building program, through a multi-session curriculum, presented by a community-based organization located within the City of Sacramento; orC. Attending and making public comment at a minimum of 3 Sacramento Youth Commission or 3 Sacramento City Council meetings, within the 12 months prior to appointment.Adopted by the City of Sacramento City Council on December 6, 2022, by the following vote:Ayes: Members Jennings, Schenirer, Valenzuela, Vang, and Mayor Steinberg Noes: Members Guerra, Harris, and LoloeeAbstain: NoneAbsent: NoneAttest:_____________________________________Mindy Cuppy, City Clerk The presence of an electronic signature certifies that the foregoing is a true and correct copy as approved by the Sacramento City Council.Resolution 2022-0387 December 6, 2022 Page 3 of 3
915 I Street – Fifth Floor, New City Hall
Sacramento, California 95814-2604
Office: (916) 808-7008 | Email: [email protected]
MEMORANDUM
DATE: March 6, 2023
TO: Mayor Steinberg and Members of the City Council
FROM: Mayor Pro Tem Mai Vang, District 8 Councilmember
SUBJECT: RESPONSE TO REPORT-BACK ON THE YOUTH LIAISON TO CITY COUNCIL
This memo is written to provide Mayor Pro Tem Mai Vang’s feedback and recommendations to staff’s report back on the Youth Liaison to City Council approved by Council on December 6, 2022.
Age Range:
We support the final age-range of the Youth Advisory Liaison (YAL) be adjusted to 16-24 years old to expand the opportunities for youth under the age of 18 years old to actively participate in decision-making processes that would have otherwise only been available upon turning 18 years old. The amendment to lower the age to 16 was included in the official vote taken by City Council on December 6, 2022.
Implementation:
As stated in Resolution 2022-0387 (Section 1), we support the commitment to ensure the YAL is established and supported within the Office of Youth Development. Like the Office of Youth Development, the YAL’s focus is on policy, and due to the specialized nature of the position, will require not only content-specific support but also a high-quality youth development experience. Furthermore, the Office of Youth Development must have sufficient capacity to provide the required support for this individual to successfully fulfill their duties for the City Council. Finally, the Youth Development Policy Manager should be consulted and included in the overall implementation.
915 I Street – Fifth Floor, New City Hall
Sacramento, California 95814-2604
Office: (916) 808-7008 | Email: [email protected] With this work being unchartered territory, we believe that P&PE should play a leadership role in the development and presentation to Council for approval of the full implementation plan.
We would also like to recommend that, in the recruitment process and selection of the YAL, the role of Sacramento Youth Commission (SYC), go beyond simply providing input to the City Manager and City Clerk but rather includes meaningful engagement for the SYC in the implementation activities including but not limited to:
• Providing input on the YAL job description;
• Assisting with the design and conducting of community outreach to youth in the City of Sacramento for applicants;
• Reviewing and selecting applicants to be forward to the Personnel and Public Employees Committee (P&PE) for recommendation and approval by the City Council; and • Recommending frequency of report-backs to SYC by the YAL.
We also suggest that staff should explore the efficiencies that might arise from having the Office of Youth Development support both the YAL and the three young people who serve on adult-led City Commissions. The type of support that is required for both is very similar if not almost identical.
Lastly, we recommend that the executive committee of the City Council (Mayor, Vice Mayor and Mayor Pro Tem) be the direct liaisons to the YAL for additional mentorship and policy support to ensure City’s overall strategic vision.
Participation:
As stated in Resolution 2022-0387 (Section 2), the YAL will attend regularly scheduled City Council meetings, except closed sessions or quasi-judicial proceedings, to be available to City Council to provide advice on any matters relating to youth.
915 I Street – Fifth Floor, New City Hall
Sacramento, California 95814-2604
Office: (916) 808-7008 | Email: [email protected] Timeline:
We support the following timeline in the staff report. We recommend that the City Clerk convene a working group of SYC commissioners after the SYC meeting in April 2023, to gather further input on the YAL implementation proposal for P&PE review. As stated above we hope to see P&PE and SYC working closely together.
January 2024 Term Begins
December 12, 2023 Onboarding
November 2023 Council Confirmation
October 17, 2023 P&PE to review applicants
August-September 2023 Outreach and recruitment for YAL
June 2023 P&PE and SYC to present implementation plan to Council for final approval
April 2023 P&PE to review draft proposal
April 2023 SYC Provides Input to the City Manager’s Office on Recruitment and Selection Processes
March 2023 Finalization of Age Range Determination
March 2023 Update to Council (City Manager/Vang)
Budget Considerations:
We support the funding allocation for the Youth Advisory Liaison as a stipend to allow flexibility and align with the practice of compensation of individuals serving on other City Commissions but at an increased amount due to the frequency of meetings (see prospective chart below).
Stipend should include the technology and travel allowances to/from City Council Meetings.
PROSPECTIVE ANNUAL BUDGETED COST
Youth Council Liaison
Annual Stipend $25,000
Professional Development &
Conferences 8,000
Car/Tech Allowances 2,400
Base Services & Supplies 5,000
TOTAL: $40,400
915 I Street – Fifth Floor, New City Hall
Sacramento, California 95814-2604
Office: (916) 808-7008 | Email: [email protected] Thank you for taking the time to review our considerations. For questions, please contact my Policy Director, Asialyn Lee: [email protected] or (916) 808-7337