City of Sacramento
City Council - 5PM Report
915 I Street Sacramento, CA 95814
www.cityofsacramento.org
File ID: 2023-00959 8/22/2023 Consent Item 16.
Vehicle Wash Bay Maintenance and Repair [Published for 10-Day Review 08/11/2023] File ID: 2023-00959
Location: Citywide
Recommendation: Pass a Motion: 1) awarding an initial one-year contract with four one-year renewal options to Steam Cleaners, Inc. for Vehicle Wash Bay Maintenance and Repair Services in an amount not to exceed $2,000,000 for the potential five-year term; and 2) authorizing the City Manager or the City Manager’s designee to execute the contract and renewal options specified above provided that sufficient funds are available in the budget adopted for the applicable fiscal year.
Contact: Bobbie Small, Program Specialist, (916) 808-6711, [email protected]; Alison Kerstetter, Fleet Manager, (916) 808-1163, [email protected]; Department of Public Works
Presenter: None.
Attachments:
1 - Description/Analysis
2 - Contract
Additional Description/Analysis
Issue Detail: The Department of Public Works, Fleet Management Division, has an ongoing need to maintain and repair automated vehicle wash facilities at multiple City facilities.
Policy Considerations: The recommendations in this report are in accordance with City Code Chapter 3.56 and the Sacramento City Council Rules of Procedure, Chapter 7, Section E.2.d, which requires additional posting time for labor agreements and agreements greater than $1 million.
The Sacramento City Code Section 4.04.020 and Council Rules of Procedure (Chapter 7, Section E.2.d) mandate that unless waived by a 2/3 vote of the City Council, all labor agreements and all agreements greater than $1,000,000 shall be made available to the public at least ten (10) days prior to council action. Staff anticipates that utilization of these contracts could exceed $1 million over multiple years; however, no specific amount is guaranteed. This item was published for 10-day review in compliance with the City Code on August 11, 2023.
File ID: 2023-00959 8/22/2023 Consent Item 16.
Economic Impacts: None.
Environmental Considerations:
California Environmental Quality Act (CEQA): No environmental review is necessary because the recommendations in this report involve the purchase of vehicle services and are not considered to be a project in accordance with Section 15378(b)(2) of the California Environmental Quality Act guidelines.
Sustainability: Not Applicable.
Commission/Committee Action: None.
Rationale for Recommendation: On June 21, 2023, the Department of Public Works, Fleet Management Division, in accordance with City Code Chapter 3.56, issued Invitation for Bid No.
B23153311011 for Vehicle Wash Bay Maintenance and Repair Services. One bid was received from Steam Cleaners, Inc. Fleet Management recommends awarding a contract to Steam Cleaners as a responsive and responsible bidder.
Financial Considerations The recommended contract amount of $2,000,000 reflects the amount anticipated to be expended over the contract period for a maximum of five years.
Sufficient funding exists in the Department of Public Works FY23/24 operating budget (Fleet Fund, Fund 6501) to obtain Vehicle Wash Bay Maintenance and Repair Services through June 30, 2024.
Purchase of services made after June 30, 2024, are subject to funding availability in the adopted budget of the applicable fiscal year.
Local Business Enterprise (LBE): Steam Cleaners, Inc. is an LBE.