City of Sacramento
City Council - 5PM Report
915 I Street Sacramento, CA 95814
www.cityofsacramento.org
File ID: 2023-01143 9/5/2023 Consent Item 7.
Increase of the Purchase/Cooperative Agreements: FY2023/24 Citywide Information Technology (IT) Related Good and Services.
File ID: 2023-01143
Location: Citywide
Recommendation: Pass a Motion authorizing the City Manager or City Manager’s designee to: 1) increase the City’s purchase authorization under the National Association of State Procurement Officials (NASPO) ValuePoint Cooperative Purchase Agreement ADSPO16-130652 and AR2472 with Okta by $40,000, for a new not-to-exceed amount of $300,000 to purchase identity access software license and maintenance.
Contact: Darin Arcolino, CIO, (916) 808-0402, [email protected] ; Ignacio Estevez, IT Manager, (916) 808-7349, [email protected] ; Cassy Vaioleti-Matu, Program Specialist (916) 808-8047, [email protected] IT Department Presenter: None
Attachments:
1-Description/Analysis
Additional Description/Analysis
Issue Detail: On June 20, 2023, the City Council authorized the use of various cooperative purchasing agreements for the purchase of information technology-related goods and services citywide. The IT Department has a need to complete additional purchases using cooperative purchasing agreements and is requesting an increase to the previously approved amounts through cooperative purchase agreements noted below:
Vendor
Name
Approved
Amount
Revised
Amount
Cooperative Purchase
Agreement
Purchase
Description
Reason for Change
Okta $260,000 $300,000 NASPO ValuePoint
#ADSPO16-130652 New:
NASPO Value Point
AR2472 OMNIA Partners
Contract 4400006644
NCPA Contract: 01-86
Identify access
management
software,
maintenance, and
subscription
services.
Additional $40,000
spending
authorization to
purchase additional
software licenses
and maintenance.
File ID: 2023-01143 9/5/2023 Consent Item 7. Vendor
Name
Approved
Amount
Revised
Amount
Cooperative Purchase
Agreement
Purchase
Description
Reason for Change
Okta $260,000 $300,000 NASPO ValuePoint
#ADSPO16-130652 New:
NASPO Value Point
AR2472 OMNIA Partners
Contract 4400006644
NCPA Contract: 01-86
Identify access
management
software,
maintenance, and
subscription
services.
Additional $40,000
spending
authorization to
purchase additional
software licenses
and maintenance.
Policy Considerations: The recommendations in this report are in accordance with City Code Section 3.56.240 which authorizes the City Manager, where advantageous to the City, to utilize cooperative purchasing agreements approved by the City Council to purchase supplies or nonprofessional services through legal contracts of other governmental jurisdictions or public agencies without separate competitive bidding by the City.
Economic Impacts: None.
Environmental Considerations: No environmental review is necessary because the recommendations in this report involve the purchase of IT goods and services which are not considered to be a “project” as proscribed in California Environmental Quality Act Guidelines, (“CEQA”). (CEQA Guidelines section 15378(b)(2).)
Sustainability: Under Phase 1 of the City of Sacramento’s Climate Action Plan, all applicable “Green” technology initiatives will be considered prior to the lease or purchase of IT equipment hardware and software.
Commission/Committee Action: Not applicable.
Rationale for Recommendation: Adjusting the amounts previously approved for Okta, identified above, will provide for the purchase of additional software licenses to support City operations.
Financial Considerations: Motion 2023-00616, June 20, 2023, approved cooperative IT purchase agreements with Okta for an amount of $260,000. Additional cooperative purchases of $40,000 is necessary to maintain the proper level of IT service and support. Funding for the purchases will come from the department’s FY2023/24 operating and multiyear operating program (MYOP) budgets.
Local Business Enterprise (LBE): The City’s LBE program does not apply to cooperative purchasing agreements that result from another public agency’s competitively-bid process.