Sacramento City Council
September 12, 2023

City of Sacramento
City Council - 2PM Report
915 I Street Sacramento, CA 95814
www.cityofsacramento.org
File ID: 2023-00424 9/12/2023 Consent Item 1.
(City Council/Housing Authority) Allocation of Homeless Housing, Assistance, and Prevention, Round 4 (HHAP 4) Funds to the X Street Navigation Center (Two-Thirds Vote Required)
File ID: 2023-00424
Location: District 5, Represented by Councilmember Maple Recommendation: 1) Pass a Motion by two-thirds vote waiving Sacramento City Code Section

4.04.020 and Council Rules of Procedure (Chapter 7, Section E.2.d) mandating that unless waived by a two-thirds vote of the City Council, all labor agreements and all agreements greater than $1 million shall be made available to the public at least ten days prior to council action; 2) adopt a City Council Resolution: a) providing $4,628,284 in funding for operations from the State Homeless Housing, Assistance and Prevention Round 4 (HHAP 4) funds to the Housing Authority of the City (Housing Authority) for the X Street Navigation Shelter (X Street); b) authorizing the City Manager, or City Manager’s designee, to amend the Administrative Service Agreement (ASA) entered into by and between the City and the Housing Authority to oversee shelter operations, as amended from time to time (Attachment 4); c) authorizing the City Manager or his designee to negotiate, enter into, amend and execute any contracts and related documents in a form approved by the City Attorney to operate X Street; d) authorizing the City Manager, or his designee, to extend the lease agreement with CalTrans for continued shelter operations on their property; and e) make related findings; and 3) adopt a Housing Authority Resolution: a) authorizing the Executive Director or the Executive Director’s designee to amend the Housing Authority budget as stated in the resolution and accept HHAP 4 funds in the amount of $4,628,284 or other city funds approved by the City to continue operations at X Street; b) authorizing the Executive Director or the Executive Director’s designee to negotiate, enter into, amend and execute the sole source professional services contract with Volunteers of America (VOA) to continue shelter operations at X Street; c) authorizing the Executive Director or the Executive Director’s designee to negotiate, enter into, amend and execute other contracts including agreements with appropriate providers to complement the services of the service operator in a form approved by the Office of the General Counsel; d) authorizing the Executive Director, or Executive Director’s designee to amend the ASA entered into by and between the City and the Housing Authority to oversee shelter operations, as amended from time to time; e) and make related findings.

Contact: Sarah O’Daniel, Deputy Executive Director, (916) 440-1319, [email protected], Sacramento Housing and Redevelopment Agency

File ID: 2023-00424 9/12/2023 Consent Item 1.

Presenter: None
Attachments:
1-Description/Analysis
2-Resolution-City Council
3-Resolution-Housing Authority of the City
4-Administrative Services Agreement between the City of Sacramento and the Housing Authority of the City of Sacramento
5-X Street Site Map
Description/Analysis
Issue Detail: On October 22, 2019, Housing Authority staff presented a Five Point Homeless Plan to address the growing homeless crisis in Sacramento. This Plan included the following options: 1) Scattered sites; 2) Safe parking Program; 3) Sleeping Tents/Cabins; 4) Motel Conversion; and 5) Permanent Supportive Housing. This item was subsequently discussed and unanimously supported at City Council on December 3, 2019.

On December 5, 2019, Governor Gavin Newsom launched a 100-day challenge for California Cities to jumpstart action to fight homelessness. A Declaration of a Shelter Crisis was adopted by City Council on January 14, 2020, suspending state/ local regulatory statute or regulation prescribing standards of housing, health, or safety for public facilities that could delay mitigation measures in place to alleviate the shelter crisis.

X Street Navigation Center
In August 2019, the City Council provided guidance to City staff to move forward with the X Street Navigation Center (X Street) to house up to 100 homeless adults on a property owned by CalTrans.

The Housing Authority was approved to oversee the administration of shelter operations at the site, which is located under Business 80 at the intersection of Broadway and Alhambra. The City entered into a lease with CalTrans in late 2020, after which construction led by the City Public Works department started in January 2021. The site opened to guests on September 21, 2021.

The site has two Sprung Structures (for dining and sleeping quarters) with accompanying restrooms, laundry and showers, and administrative space for case management services. Through a competitive process, Volunteers of America (VOA) was selected as the site operator and has staff onsite 24 hours a day, seven days a week. Three daily meals are provided each day, and limited kennels are available onsite.

X Street gives priority to the unsheltered homeless in the immediate vicinity of Oak Park, Curtis Park, and the Alhambra/Broadway corridor. Intake is through a coordinated access process led by the Continuum of Care lead agency Sacramento Steps Forward. VOA operates the shelter from a housing-first, low-barrier “come as you are” approach where sobriety and addiction treatment are not conditions to receive services.

Guests receive services on-site and/or are linked to services offsite that meet their individual needs.

It includes but is not limited to behavioral health treatment, anger management, addiction recovery

File ID: 2023-00424 9/12/2023 Consent Item 1.
assistance, conducting activities of daily living, ready-to-rent training, financial management, employment connections, access to critical documents, arts and crafts, addressing credit/eviction issues, significant re-housing efforts and much more.

X Street operations started in 2021, during the heart of the pandemic, which impacted guests’ lives and limited access to supportive services and housing. Despite these challenges, many achievements were accomplished.

From September 21, 2021 - June 30, 2023:
823 Guests admitted (706 are unduplicated guests) *
118 Guests came in with/connected to employment while at X Street 49,138 Bed nights provided
275,645 Guest meals provided
*Some guests require multiple entries into the shelter before being open to receiving services.

On average during this time period, 68 percent of the guests are male, 31 percent are female, and 1 percent have no single gender or are transgender. 6 percent are veterans.

The goal of VOA staff is to stabilize the guests with individualized services that meet their needs, make sure all critical documents are in hand (identification card, social security card, disability certification etc.), connect them to employment/income sources if applicable and transition them to stable housing in the community.

With this end goal in mind, VOA works very hard with each individual guest, and it is important to understand the demographics of the shelter population to shed light on the challenges faced by the operator to house the guests.

The following data is from September 21, 2021 - June 30, 2023 and is self-reported by the guests during the shelter intake process and entered into the national Homeless Management Information System (HMIS).

Approximately 70 percent of the guests who entered X Street Center have been unhoused for over than 12 months.

Race Percentage
Black, African American, or African 46 percent
White 39 percent
American Indian, Alaska Native or Indigenous 5 percent
Asian or Asian American 3 percent
Multiple Races 6 percent
Native Hawaiian or Pacific Islander 1 percent
Age Range Percentage of Guests
18-24 years 2 percent
25-34 years 17 percent
35-54 years 46 percent
55-61 years 21 percent
62+ years 14 percent

File ID: 2023-00424 9/12/2023 Consent Item 1.

Age Range Percentage of Guests
18-24 years 2 percent
25-34 years 17 percent
35-54 years 46 percent
55-61 years 21 percent
62+ years 14 percent
Most of the guests in the 35-54 age range are in their early 50’s.

Almost 80 percent of the guests have some type of disability.

Type of Disability*Percentage
General Disability 79 percent
Physical Disability 31 percent
Chronic Health Condition 42 percent
Mental Health Disorder 55 percent
Alcohol Use Disorder 9 percent
Drug Use Disorder 19 percent
Both Alcohol and Drug Use Disorders 17 percent
Developmental Disability 12 percent
*These disability categories are not mutually exclusive.

VOA housing navigators lead the efforts to house the guests once they are stabilized with case management. This task can be very challenging as the guests face many disabilities, coupled with long bouts of prior homelessness. In addition to the tight supply of rental units and high rental rates, many do not have any rental history to provide prospective landlords. Many have evictions on their record and debts to clear related to these evictions. Some guests aren’t willing to engage with VOA to receive case management and critical services such as behavioral health treatment and counseling in order to stabilize themselves, which makes it challenging to be successfully housed. 46 percent of the guests enter the X Street shelter with zero income. Staff must work with these guests to identify an ongoing stream of income which could include employment, social security disability income if applicable, to pay for their future rent and other essential bills. 40 percent of the guests are not “doc ready” and need help securing identification and social security cards, disability certification and other documents needed to apply for benefits before commencing the housing search.

Despite a myriad of challenges, as of June 30, 2023, VOA successfully housed 241 guests. On

File ID: 2023-00424 9/12/2023 Consent Item 1.
average, it takes 3-6 months from enrollment in the program to finding suitable housing.

Type of Housing Guests Assisted
Permanent Housing 128
Temporary Housing 48
Transitional Housing 45
Institutionalized 20
Total 241
Currently there are landlord incentive funds available to pay for application fees, basic furniture and appliances, security deposits and up to 6 months of rent. Once housed, VOA staff regularly checks in with the guests for a six-month period to ensure the guests are stabilizing in housing.

VOA also partners with the Downtown Streets Team (DST), an organization that works closely with the unhoused guests to teach them basic employment related skills. DST recruit’s volunteers from X Street to do outreach to the unhoused in the neighboring encampments and collect trash and needles from the surrounding area. In a week, they gather approximately 1,500 gallons of debris and 30-50 needles from the surrounding area. The guests volunteer their time to gain basic skills (showing up to work on time, following through with assigned tasks, gaining leadership skills) and are rewarded with stipends (gift cards) for their hard work on a weekly basis. 17 percent of the guests came in or were connected to employment while at X Street. Employers include Gumbo King, Amazon, Kaiser Permanente, Raleys, 2 Men and a Truck, Chicago Fire, Harry’s Diner, DHL, Securitas, and many more.

When the X Street initiative was initially launched in 2021, $7.7 million of funding was allocated for a two-year period. These funds included State Homeless Housing, Assistance and Prevention Phase 1 funds (HHAP 1), Kaiser Foundation, City General Funds, and Emergency Solutions Grant Corona Virus Phase 2 (ESG-CV2) funds.

These funds pay for VOA staffing 24 hours a day seven days a week, 3 meals each day, maintenance of the sprung structures, bathrooms, showers and other trailers, security patrol services around the center 24 hours a day, seven days a week, re-housing services (such as application fees, security deposits, rent for up to 6 months), cameras on the property, lease with CalTrans, leasing of administrative trailers, and administrative costs.

The deep level of services provided at X Street is pivotal to get the unhoused off the streets and to help them get ready to live their lives independently and rent a unit in the community.

To continue these operations, the City applied for $4.6 million of HHAP 4 funds from the State of California for one additional year of operations. These funds will be allocated as follows:

X Street Operations Allocations
Operating Subsidy: staff and operations $2,958,584
Re-Housing funds $500,000
Security services and onsite cameras $332,530
Street outreach/cleanup $300,000
Contingency $100,000
Subtotal $4,191,114
Administration
Direct staff delivery $143,800
Administration $293,370
Subtotal $437,170
TOTAL $4,628,284

File ID: 2023-00424 9/12/2023 Consent Item 1.

X Street Operations Allocations
Operating Subsidy: staff and operations $2,958,584
Re-Housing funds $500,000
Security services and onsite cameras $332,530
Street outreach/cleanup $300,000
Contingency $100,000
Subtotal $4,191,114
Administration
Direct staff delivery $143,800
Administration $293,370
Subtotal $437,170
TOTAL $4,628,284
Policy Considerations: The recommendations are consistent with the Governor’s Executive Order N-23-20 to reduce street homelessness, break down barriers to homeless individuals accessing health care and other critical services, and to increase housing options for those experiencing homelessness.

In addition, operating X Street meets one of the strategies of the joint City-County Local Homeless Action Plan (LHAP) which highlights the need to ensure emergency shelter operations provides pathways to rehousing opportunities for the shelter guests.

The Sacramento City Code Section 4.04.020 and Council Rules of Procedure (Chapter 7, Section E.2.d) mandate that unless waived by a 2/3 vote of the City Council, all labor agreements and all agreements greater than $1 million shall be made available to the public at least ten days prior to council action. The recommendation is to waive this requirement.

Economic Impacts: Not applicable.

Environmental Considerations:

California Environmental Quality Act (CEQA): These low barrier navigation projects are not discretionary actions subject to the CEQA pursuant to Government Code §§ 65660 & 65662 and are exempt as projects necessary to mitigate an emergency pursuant to CEQA Guidelines §15269(c).

Operations of an existing facility are exempt pursuant to CEQA Guidelines §15301.

National Environmental Policy Act: The proposed actions are categorically excluded pursuant to Code of Federal Regulations Title 24, Section 58.35(b)(2) and (3).

Sustainability: Not applicable.

Commission/Committee Action: Sacramento Housing and Redevelopment Commission: At its August 16, 2023 meeting, the Sacramento Housing and Redevelopment Commission reviewed the staff recommendation for this item. The votes were as follows:

File ID: 2023-00424 9/12/2023 Consent Item 1.

AYES: Duncan, Morgan, Ross, Staajabu, Starks, Woo
NOES:

ABSENT: Amanfor, Griffin, Nunley, Osmany, Ramos
Rationale for Recommendation: The City of Sacramento declared a shelter crisis, indicating that there are not enough beds to serve individuals experiencing homelessness, and shelter beds need to be made available as soon as possible. The United States Interagency Council on Homelessness recommends that “sheltersmust be low barrier, focus on assessment and triage, and intentionally link to permanent housing resources so that people move through to housing quickly.” The Housing Authority currently oversees the operations at X Street and recommends keeping the center operational to bring vulnerable un-housed individuals off the streets, to stabilize them and transition them to housing.

Financial Considerations: The initial cost to operate the X Street Center annually was $3.9 million.

The current cost to annually operate the shelter is $4.6 million. The additional costs are related to providing cost of living wage increases to operator staff, and increased cost of services and supplies including food supplies to prepare three meals a day, seven days a week.

Sufficient funding is available in the HHAP-4 Grant Project (G02000980) to support the commitment of $4,628,284 (Operating Grants, Fund 2702) for the X Street Navigation Center.

Local Business Enterprise (LBE): Minority and Women’s Business Enterprise requirements will be applied to all activities to the extent required by federal funding to maintain that federal funding.

Section 3 requirements will be applied to the extent as may be applicable.

RESOLUTION NO. 2023-

Adopted by the Sacramento City Council

on date of

ALLOCATION OF HOMELESS HOUSING, ASSISTANCE AND PREVENTION (HHAP) ROUND 4 FUNDS TO THE X STREET NAVIGATION CENTER

BACKGROUND

A. At any point in time, approxim ately 2,800 persons within the C ity are experiencing unsheltered homelessness, according to the 2019 Homelessness in Sacramento County Point in Time Report.

B. The City Council heard extensive testimony on the impacts of homelessness on persons without shelter as well as on the community at large.

C. On September 24, 2019, the City Council requested a p lan regarding homeless strategy options for discussion.

D. On October 22, 2019, the City Council was presented with a Five -Point Plan that included the following options: 1) Scattered sites; 2 Safe parking Program; 3) Sleeping Tents/Cabins; 4) Motel Conversion; and 5) funding to increase permanent supportive housing, which the City Council requested further refinement and coordination with the City Manager.

E. On December 3, 2019, recommendations were presented to the City Council on how to implement the Five-Point Plan with various funding sources and the need for site control in order to initiate an array of shelter programs was discussed.

F. On December 5, 2019, Governor G avin Newsom challenged California c ities to take action to house 100 unsheltered individuals within 100 days.

G. On January 14, 2020, the City Council declared a Shelter Crisis Emergency under California Government Code Title 2, Division 1, Chapter 7.8 including in particular sec tions 8698, 8698.1, and 8698. 2 which was extended in January 2021.

H. The City Manager was directed to prepare an interim ordinance if required to streamline zoning regulations for privately -owned or operated shelters, including zoning administrator approval of conditional use permits for shelters, allowing small temporary shelters, by right, on sites with an approved assembly use, and streamlining approval of city -sponsored shelters on private property that may otherwise require zoning approvals.

I. On March 4, 2020, Governor Newsom proclaimed a State of Emergency as a result of the threat of the coronavirus disease (COVID -19) in the State of California.

J. On March 5, 2020, the County of Sacramento proclaimed a public health emergency as a result of the threat of COVID-19 (Pandemic) in the County.

K. On March 13, 2020, the City Council (Council) adopted a resolution declaring a local emergency relating to the Pandemic.

L. A Caltrans parcel of land was identified at 2970 X S treet for the proposed X Street Navigation Center. The center will be a sprung structure that can temporarily house up to 100 guests nightly.

M. In addition to providing shelter beds, the proposed low -barrier X Street Navigation Center will include meals, ca se management, wrap -around services, restrooms, and shower facilities with the goal to house the guests within six months.

N. The addition of 100 beds implements City efforts to prevent, prepare for and respond to the COVID-19 pandemic among the homeless in Sacramento.

O. On March 16, 2021, as approved by City Council Resolution 2021 -0060, the City approved $6,945,281 of funding to the Housing Authority of the City of Sacramento (Housing Authority) consisting of $5,000,000 from the Kaiser foundation, $819,100 from the State HHAP Round 1 funds, and $1,126,181 City Measure U Funds distributed to the Sacramento Housing and Redevelopment Agency for Capitol Park operations that will be reallocated for the operation and administration of the X Street Navigation Center.

P. On March 16, 2021, t he City Manager, or his designee, was also authorized to negotiate, enter into and execute an Amendment to the Master Administrative Service Agreement with the Housing Authority to include the operation of th e X Street Navigation Center, and to enter into and execute any contracts and related documents, in a form approved by the City Attorney, for the purpose of operating the X Street Navigation Center. The City Manager, or his designee, was also authorized to insure coverage of the sprung structures, property, and other liabilities.

Q. According to the 2022 Homelessness in Sacramento Point in Time (PIT) Report, approximately 5,038 persons within the City are experiencing unsheltered homelessness, which is an 80 percent increase from the 2019 PIT count.

R. On July 25, 2023, the Executive Director, or her designee, was authorized to continue operations for an additional two months and negotiate, enter into, amend and execute professional services contracts inc luding sole source contracts through September 30, 2023, to provide continuous services at the X Street Navigation Center. The Executive Director or designee was also authorized to amend the Housing Authority of the City of Sacramento’s (Housing Authority) budget to continue to fund the operation and administration of the X Street Navigation Center through September 30, 2023.

S. This low-barrier navigation project is not subject to the California Environmental Quality Act (CEQA) pursuant to Government Code §§ 65660 & 65662,and is exempt as a project necessary to mitigate an emergency pursuant to CEQA Guidelines §15269(c). Operations of an existing facility are exempt pursuant to CEQA Guidelines §15301. The operation of the shelter is categorically excluded under the National Environmental Policy Act pursuant to C ode of Federal Regulations title 24, section 58.35(b)(2) and (3).

BASED ON THE FACTS SET FORTH IN THE BACKGROUND, THE CITY COUNCIL RESOLVES AS FOLLOWS:

Section 1. All of the evidence having been duly considered, the facts as presented and stated above, including the environmental facts and findings, as stated above, are found to be true and correct.

Section 2. The City will approve $4,628,284 of Homeless Housing, Assistance and Prevention Round 4 (HHAP 4) funding to the Housing Authority of the City of Sacrament o (Housing Authority) to fund the operation and administration of the X Street Navigation Center until the allocated funds are expended.

Section 3. The City Manager or his designee is authorized to extend the lease agreement with CalTr ans for continued shelter operations on their property.

Section 4. The City Manager or his designee, is authorized to negotiate, enter into, amend, and execute an Administrative Service Agreement (ASA) with the Housing Authority to oversee operations of the X Street Navigation Center, and further amend ASA as needed to operate shelters administered by the Housing Authority.

Section 5. The City Manager or his designee, is authorized to enter into , amend, execute any contracts and related documents, in a form approved by the City Attorney, for the purpose of operating the X Street Navigation Center.

RESOLUTION NO. 2023-

Adopted by the Housing Authority of the City Sacramento

on date of

ALLOCATION OF HOMELESS HOUSING, ASSISTANCE AND PREVENTION (HHAP) ROUND 4 FUNDS TO THE X STREET NAVIGATION CENTER

BACKGROUND

A. At any point in time, approximately 2,800 persons within the City are experiencing unsheltered homelessness, according to the 2019 Homelessness in Sacramento County Point in Time Report.

B. The City Council heard extensive testimony on the impacts of homelessness on persons without shelter as well as on the community at large.

C. On September 24, 2019, the City Council requested a p lan regarding homeless strategy options for discussion.

D. On October 22, 2019, the City Council was presented with a Five -Point Plan that included the fo llowing options: 1) Scattered sites; 2 Safe parking Program; 3) Sleeping Tents/Cabins; 4) Motel Conversion; and 5) funding to increase permanent supportive housing, which the City Council requested further refinement and coordination with the City Manager.

E. On December 3, 2019, recommendations were presented to the City Council on how to implement the Five-Point Plan with various funding sources and the need for site control in order to initiate an array of shelter programs was discussed.

F. On December 5, 2019, Governor Gavi n Newsom challenged California c ities to take action to house 100 unsheltered individuals within 100 days.

G. On January 14, 2020, the City Council declared a Shelter Crisis Emergency under California Government Code Title 2, Division 1, Chapter 7.8 including in particular sections 8698, 8698.1, and 8698.2 which was extended in January 2021.

H. The City Manager was directed to prepare an interim ordinance if required to streamline zoning regulations for privately -owned or oper ated shelters, including zoning administrator approval of conditional use permits for shelters, allowing small temporary shelters, by right, on sites with an approved assembly use, and streamlining approval of city -sponsored shelters on private property th at may otherwise require zoning approvals.

I. On March 4, 2020, Governor Newsom proclaimed a State of Emergency as a result of the threat of the coronavirus disease (COVID-19) in the State of California.

J. On March 5, 2020, the County of Sacramento proclaimed a public health emergency as a result of the threat of COVID-19 (Pandemic) in the County.

K. On March 13, 2020, the City Council (Council) adopted a resolution declaring a local emergency relating to the Pandemic.

L. A Caltrans parcel of land was identified at 2970 X Street for the proposed X Street Navigation Center. The center would be a sprung structure that can temporarily house up to 100 guests nightly.

M. In addition to providing shelter beds, the proposed low-barrier X Street Navigation Center will include meals, case management, wrap -around services, restrooms, and shower facilities with the goal to house the guests within six months

N. The addition of 100 bed s implements City efforts to prevent, prepare for and respond to the COVID-19 pandemic among the homeless in Sacramento.

O. On March 16, 2021, as approved by Housing Authority Resolution 2021-0002, the Executive Director amended the Housing Authority of the City of Sacramento ’s (Housing Authority) budget in the amount of $6,945,281 to fund the operation and administration of the X Street Navigation Center . The Executive Director also accepted $762,743 in Emergency Solutions Grant Coronavirus (ESG -CV2) from the Sacramento Housing and Redevelopment Agency, and amended the Housing Authority’s budget in the amount of $762,743 to fund the operation and administration of the X Street Navigation with Emergency Solutions Grant Corona Virus Phase 2 (ESG CV -2) funds. The Executive Director was also authorized to re-allocate $1,126,181 of remaining City Measure U Funds that were previously allocated and distributed for Capitol Park Hotel Operations.

P. On March 16, 2021, the Executive Director was authorized to negotiate, enter into and execute an Amendment to the Master Administrative Service Agreement with the City to include the operation of X Street Navigation Center, and to enter into and execute any contracts and related documents, in a form approved by Agency Counsel, for the purposes of operating and administering the X Street Navigation Center.

Q. On March 16, 2021, the Executive Director or her designee was authorized to enter into and execute professional services contracts with a shelter operator and other providers to operate /support the Center for a term of up to 24 months, and to execute any other contracts /documents that may be needed in a form approved by the Office of the General Counsel, for the purpose of operating the X Street Navigation Center.

R. According to the 2022 Home lessness in Sacramento Point in Time (PIT) Report, approximately 5,038 persons within the City are experiencing unsheltered homelessness, which is an 80 percent increase from the 2019 PIT count.

S. On July 25, 2023, t he Executive Director, or her designee, was authorized to negotiate, enter into, amend and execute professional services contracts including sole source contracts through September 30, 2023, to provide continuous services at the X Street Navigation Center. The Executive Director or des ignee was also authorized to amend the Housing Authority of the City of Sacramento’s (Housing Authority) budget to continue to fund the operation and administration of the X Street Navigation Center through September 30, 2023.

T. This low-barrier navigation project is not subject to the California Environmental Quality Act (CEQA) pursuant to Government Code §§ 65660 & 65662, and is exempt as a project necessary to mitigate an emergency pursuant to CEQA Guidelines §15269(c). Operations of an existin g facility are exempt pursuant to CEQA Guidelines §15301. The operation of the shelter is categorically excluded under the National Environmental Policy Act pursuant to Code of Federal Regulations title 24, section 58.35(b)(2) and (3).

BASED ON THE FACTS SET FORTH IN THE BACKGROUND, THE HOUSING AUTHORITY OF THE CITY OF SACRAMENTO RESOLVES AS FOLLOWS:

Section 1. All of the evidence having been duly considered, the facts as presented and stated above, including the environmental facts and findings, as stated above, are found to be true and correct.

Section 2. The Executive Director, or her designee, is authorized to accept and amend the Housing Authority of the City of Sacramento ’s (Housing Authority) budget in the amount of $4,628,284 of HHAP 4 funds or other city funds as approved by the City to fund the operation and administration of the X Street Navigation Center until the allocated funds are expended.

Section 3. The Executive Director, or her designee, is authorized to negotiate, enter into, amend and execute an Administrative Service Agreement (ASA) and further amend ASA as needed to operate shelters administered by the Housing Authority.

Section 4. The Executive Director, or her designee, is authorized to negotiate, enter into, amend and execute contracts and related documents with a shelter operator and other providers/vendors as needed to operate the Center until the approved funds are expended and to execute all contracts /documents needed to operate the X Street Navigation Center in a form approved by the Office of the General Counsel. This includ es entering into sole source contracts with Volunteers of America (VOA), the shelter operator since September 2021 and with Downtown Streets Team, a non -profit provider working with VOA since September 2021 to engage the unhoused guests to clean up the area around the shelter while learning critical life skills.

Homeless Housing, Assistance, and Prevention Program Round 4 (HHAP‐4) Grant Agreement re: X Street Navigation Center

This  HHAP‐4  Grant  Agreement  (“Agreement”)  dated  October  1,  2023,  for  purposes  of  identification,  is between the CITY OF SACRAMENTO, a California municipal corporation (the "City"), and Housing Authority of the City of Sacramento, (the "Grantee").

Background

The State of California has established the Homeless Housing, Assistance, and Prevention Program Round 4 (“HHAP‐4”) pursuant to Chapter 6 (commencing with Section 50216) of Part 1 of Division 31 of the Health and Safety Code. (Added by Stats.2021, c. 111 (A.B. 140), § 4,  eff. July 19, 2021.)   HHAP‐4 is $1 billion block grant programs administered by the California Homeless Coordinating and Financing Council (“HCFC”) in the Business, Consumer Services and Housing Agency (“BCSHA”).

On February 7, 2023, the City Council adopted Resolution No. 2023‐0036, which authorized the City Manager, or the City Manager’s designee, to accept the state allocation of $24,791,417 in grant funds and increase the HHAP‐4 Grant Fund Project (G02000980).

The City is using funds from HHAP‐4 received from BCSHA to provide a subaward to the Grantee under this Agreement in further support of the X Street Navigation center as set forth in the above‐referenced Resolutions.

The disbursement of HHAP‐4 funds to Grantee for the X Street Navigation Center furthers the HHAP‐4 purpose of continuing to build on regional coordination to reduce homelessness.

The City and Grantee agree as follows:

1. Term. This Agreement
takes effect as of the Effective Date set forth above and will terminate effective September 30, 2024.

2. Disbursement of Funds. The City shall disburse to the Grantee a total sum not to exceed $4,628,284 in one payment. The funds disbursed by the City under this agreement are referred to as “HHAP‐4 funds.” In no instance will the City be liable for any payments or costs in excess of this amount, for any unauthorized or ineligible costs, or for costs incurred after September 30, 2024.

3. Progress Reports. On a quarterly basis, the Grantee shall provide the City with a written report on the progress made on the Authorized Activities (in accordance with section 8(f) below) that must include a detailed accounting of costs already incurred in sufficient detail for the City, in its opinion, to substantiate the costs covering the period since the Grantee last submitted a monthly payment request. The City may request any additional documentation it determines is needed. The City reserves the right to withhold payment of unauthorized amounts. The City shall remit payment to Grantee within a reasonable time after invoice and closeout report approval.

4. Authorized Uses. The following terms apply to the Grantee’s activities and expenditures related to this agreement:

a) The Grantee agrees to use the HHAP‐4 funds for the purposes set forth in, and in compliance with the conditions set forth in, the HHAP Standard Agreement between the City and BCSHA (hereinafter “HHAP  Standard  Agreement”)  including  the  special  conditions  set  forth  in  Exhibit  D  the  HHAP Standard Agreement, attached hereto as Attachment 1 and incorporated herein by reference. The Grantee  shall  also  comply  with  the  applicable  State  requirements  governing  the  use  of  HHAP‐4 funds and in accordance with the Grantee’s submitted scope of work and budget approved by City, attached  hereto  as  Attachment  2  and  incorporated  herein  by  reference.  Failure  to  comply  with these conditions may result in termination of this Agreement.

b) The Grantee may seek reimbursement solely for eligible costs that it incurs between the effective date of this agreement and September 30, 2024. If Grantee receives a refund or credit for any cost for which it received a payment of HHAP‐4 funds, Grantee shall return HHAP‐4  funds in an amount equal to the refund or credit to the City by check payable to the City and delivered to the City at the address shown in section 7 (below) no later than 10 days following receipt of such refund or credit, unless otherwise agreed to, in writing, by the City.
c) Any costs that are determined by subsequent audit to be unallowable are subject to repayment by the Grantee to the City within 60 days unless the City approves in writing an alternative repayment plan.

d) If the Grantee has received other funds from the City or any other entity, Grantee shall not use the HHAP‐4  funding  awarded  pursuant  to  this  Agreement  to  pay  for  direct  or  indirect  costs  already covered by the other funding.

e) The Grantee shall not use the HHAP‐4 funds to supplant provided by the City to the Grantee under any other MOU or Agreement. The Grantee shall include a term in every subaward and contract that  prohibits  the  subrecipient  or  contractor  from  using  the  HHAP‐4  funds  to  supplant  funding provided by the City directly or indirectly to the subrecipient or contractor

f) In addition, the following terms apply to the Grantee's activities and expenditures related to this Agreement:

i. Perform the work in accordance with Federal, State and Local housing and building codes, as applicable.
ii. Maintain at least the minimum State‐required worker’s compensation for those employees who will perform the work or any part of it.
iii. Maintain,  as  required  by  law,  unemployment  insurance,  disability  insurance,  and  liability insurance in an amount that is reasonable to compensate any person, firm or corporation who may be injured or damaged by the Grantee or any Subgrantee in performing the Work or any part of it.
iv. All the terms of the HHAP Standard Agreement (Attachment 1) apply to this Agreement.

5. Books and Records. During the term of this Agreement and as set forth in the HHAP Standard Agreement (See Attachment 1, Exhibit C, sections 4 and 5), the Grantee shall keep appropriate books, records, and accounts  in  connection  with  the  HHAP‐4  funds  and  activities  performed  under  this  Agreement  and  is subject to the following:

a) The  Grantee  shall  maintain  all  records  related  to  this  Agreement  in  accordance  with  BCSHA requirements. (See Attachment 1, Exhibit C, sections 4‐5 and Exhibit D, paragraph 1.)

b) The  Grantee  shall  make  its  books,  records,  and  accounts,  employees,  property,  and  equipment related to this Agreement available to the City's Accounting Manager (the "Accounting Manager"), the City Auditor, any independent auditor, and the United States Department of the Treasury Office of Inspector General ("OIG") at all reasonable times so that the Accounting Manager, City Auditor, independent  auditor,  or  OIG  may  determine  whether  the  Grantee  has  complied  with  this Agreement. If the City requests, the Grantee shall obtain and provide to the City, at the Grantee's sole cost, an independent financial audit of the Grantee's use of the HHAP‐4 funds.

c) Upon demand by the City, given in accordance with section 7 below, the Grantee shall reimburse the City for all HHPA‐4 funds that the Accounting Manager, City Auditor, an independent auditor, or the OIG determines were not expended in accordance with the HHAP Standard Agreement and this  Agreement,  or  are  otherwise  unallowable,  and  result  in  the  City's  obligation  to  repay  such improperly  expended  HHAP‐4  funds  to  BCSHA.  The  Grantee  shall  reimburse  the  City  by  check payable to the City and delivered to the City at the address shown in section 7 below within 60 days after delivery to Grantee of a final determination letter and audit findings.

6. Termination. The City may terminate this Agreement if the City Manager determines that:

a) The Grantee has failed to perform, or has performed unsatisfactorily, any term of this Agreement, including, but not limited to, failing to use the HHAP‐4 funds in accordance with the terms set forth in the HHAP Standard Agreement (Attachment 1);

b) The  Grantee  has  made  any  material  misrepresentation  of  any  nature  with  respect  to  any information or statements furnished to City in connection with this Agreement; or

c) There  is  pending  litigation  with  respect  to  the  performance  by  Grantee  of  any  of  its  duties  or obligations  under  this  Agreement  that  may  materially  jeopardize  or  adversely  affect  the undertaking of or the carrying out of this Agreement.

7. Notices.  Any  notice,  request,  report,  or  demand  under  this  Agreement  must  be  in  writing  and  will  be considered  properly  given  and  effective  only  when  mailed  or  delivered  in  the  manner  provided  by  this section 6 to the persons identified below or their successors. A mailed notice, application, request, report, or demand will be effective or will be considered to have been given on the third calendar day after it is deposited in the United States Mail (certified mail and return receipt requested), addressed as set forth below, with postage prepaid. A notice, application, request, report, or demand sent in any other manner will be effective or will be considered properly given when actually delivered. Any party may change its address for these purposes by giving written notice of the change to the other party in the manner provided in this section.

If to the City:

City of Sacramento
Office of the Homeless Services
915 I Street
Sacramento, California 95814
Attention: Mario Lara, Assistant City Manager

If to the Grantee:

Housing Authority of the City of Sacramento
801 12th Street
Sacramento, CA 95814
Attention:  La Shelle Dozier, Executive Director

8. Effective Date. This Agreement is effective on the date that all parties have signed it, as indicated by the dates in the signature blocks below and covering costs from contract start through the expiration stated above.

9. Indemnity. Contractor shall defend, hold harmless, and indemnify City, its officers, and employees, and each and every one of them, from and against all actions, damages, costs, liabilities, claims, demands, losses, judgments, penalties,  and expenses of every type and description, whether arising on or off the site of the work or services performed under this Contract, including any fees and costs reasonably incurred by City’s staff attorneys or outside attorneys and any fees and expenses incurred in enforcing this provision (hereafter collectively referred to as “Liabilities”), including Liabilities for personal injury or death, damage to personal, real, or intellectual property, damage to the environment, contractual or other economic damages, or regulatory penalties, arising out of or in any way connected with performance of or failure to perform this Contract by Contractor, any subcontractor (including lower‐tier subcontractors) or agent of Contractor, their respective officers and employees, and anyone else for whose acts of omissions any of them may be liable, whether or not the Liabilities (i) are caused in part by a party indemnified hereunder, or (ii) are litigated, settled, or reduced to judgment; provided that the foregoing indemnity does not apply to any Liabilities to the extent arising from the active negligence or willful misconduct of, or defects in design furnished by, City, its agents, servants, or independent contractors who are directly responsible to City, except when such agents, servants, or independent contractors are under the supervision and control of Contractor or any subcontractor (including lower‐ tier subcontractors) or agent of Contractor. The Grantee shall also defend, hold harmless and indemnify the City, its officers and employers, and each and every one of them, from and against any Liabilities related to the enforcement of Section 5(c) of this Agreement resulting from actions brought by any party.

10. Insurance. During the term of this agreement, the Grantee shall maintain insurance coverage as follows:

a) Commercial General Liability Insurance providing coverage at least as broad as ISO CGL Form 00 01 on an occurrence basis for bodily injury, including death, of one or more persons, property damage, and personal injury, arising out of activities performed by or on behalf of the Grantee, its subcontractors, products and completed operations of Grantee, its subcontractors, and premises owned, leased, or used by the Grantee, its subcontractors, with limits of not less than one million dollars ($1,000,000) per occurrence.   The  policy  must  provide  contractual  liability  and  products  and  completed  operations coverage for the term of the policy. The policy must not include an exclusion for sexual abuse, physical abuse, or molestation.

b) The minimum limits of insurance required by section 12(a) may be satisfied by a combination of primary and  umbrella  or  excess  insurance  coverage;  provided  that  any  umbrella  or  excess  insurance  must contain, or be endorsed to contain, a provision that it applies on a primary basis for the benefit of the City, and any insurance or self‐insurance maintained by the City, its officials, employees, or volunteers is in excess of such umbrella or excess coverage and does not contribute with it.

c) The City, its officials, employees, and volunteers must be covered by policy terms or endorsement as additional insureds as respects general liability arising out of: activities performed by or on behalf of Grantee and its subcontractors; products and completed operations of Grantee and its subcontractors; and premises owned, leased, or used by Grantee and its subcontractors.

d) The policies must contain, or be endorsed to contain, the following provisions:

1) Grantee’s insurance coverage, including excess insurance, is primary insurance as respects the City, its officials, employees, and volunteers.  Any insurance or self‐insurance maintained by the City, its officials, employees, or volunteers is in excess of Grantee’s insurance and does not contribute with it.

2) Any failure to comply with reporting provisions of the policies does not affect coverage provided to the City, its officials, employees, or volunteers.

3) Coverage must state that Grantee’s insurance applies separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer’s liability.

e) The Grantee shall provide the City with 30 days’ written notice of cancellation or material change in the policy language or terms.

f) Insurance must be placed with insurers with a Bests’ rating of not less than A:VI.  Self‐insured retentions, policy terms, or other variations that do not comply with the requirements of this section 12 must be declared to and approved by the City in writing prior to execution of this agreement.

g) The Grantee shall furnish the City with certificates evidencing the insurance required.  The certificates must be forwarded to the City representative named in section 9.  Copies of policies must be delivered to the City on demand.  Certificates of insurance must be signed by an authorized representative of the insurance carrier.

h) For all insurance policy renewals during the term of this agreement, the Grantee shall send insurance certificates reflecting the policy renewals directly to:

City of Sacramento
c/o EXIGIS LLC
P.O. Box 947
Murrieta, CA 92564

Insurance certificates also may be faxed to (888) 355‐3599, or e‐mailed to:
certificates‐[email protected]

i) The City may withdraw its offer of contract or terminate this agreement if the certificates of insurance required have not been provided prior to execution of this agreement.  The City may withhold payments to the Grantee or terminate the agreement if the insurance is canceled or the Grantee otherwise ceases to be insured as required by this section 12.

j) Any available insurance proceeds in excess of the specified minimum limits and coverages must be made available to the City.

k) The Grantee’s liability to the City is not in any way be limited to or affected by the amount of insurance coverage required or carried by the Grantee in connection with this agreement.

11. Conflicts of Interest. The Grantee, its officers, directors, employees, agents, and subcontractors shall not have  or  acquire  any  interest,  directly  or  indirectly,  that  creates  an  actual  or  apparent  conflict  with  the interests of the City or that in any way hinders the Grantee's performance under this Agreement.

12. Miscellaneous.

a) Supervision  or  Discipline  of  Minors.  The  Grantee  shall  not  employ  a  person,  whether  as  an employee, contractor, or volunteer, in a position with supervisory or disciplinary authority over a minor in connection with this agreement if the person has been convicted of an offense identified in California Public Resources Code section 5164, subdivision (a)(2). To give effect to this section, the Grantee shall conduct a criminal background check on each person it employs in a position with supervisory or disciplinary authority over a minor.

b) Assignment. The Grantee may not assign or otherwise transfer this Agreement or any interest in it without the City's written consent, which the City may grant or deny in its sole discretion.

An assignment or other transfer made contrary to this section 12(a) is void.

c) Successors  and  Assigns.  This  Agreement  binds  and  inures  to  the  benefit  of  the  successors  and assigns  of  the  parties.  This  section  12(b)  does  not  constitute  the  City's  consent  to  any assignment of this Agreement or any interest in this HHAP‐4 Grant Agreement.

d) Interpretation. This Agreement is to be interpreted and applied in accordance with California law.

e) Waiver of  Breach. A party's failure to insist  on strict  performance of this Agreement or to exercise  any  right  or  remedy  upon  the  other  party's  breach  of  this  Agreement  will  not constitute a waiver of the performance, right, or remedy. A party's waiver of the other party's breach of any term or provision in this Agreement is not a continuing waiver or a waiver of any subsequent  breach of the same or any other term or provision. A waiver is       binding only if set forth in writing and signed by the  waiving party.

f) Severability. If a court with jurisdiction  rules that any nonmaterial part of this Agreement is invalid, unenforceable, or contrary to  law or public  policy, then the rest of this  Agreement remains valid and fully enforceable.

g) Counterparts.  The  parties  may  sign  this  Agreement  in  counterparts,  each  of  which  is considered an original, but all of which constitute the same Agreement. Facsimiles, pdfs, and photocopies of signature pages of the Agreement have the same binding effect as originals.

h) Time of Essence. Time is of the essence in  performing this Agreement.

i) Compliance  with  all  Laws,  Requirements,  and  Orders.  The  Grantee  shall  comply  with  all applicable laws, regulations, orders of public officials, and requirements  in connection with this Agreement and as set forth in the HHAP Standard Agreement (Attachment 1).

j) Authority to Sign. The person signing this Agreement on Grantee's behalf represents that he or she is authorized to do so and that no further action beyond his or her signature is required to bind Grantee to this Agreement. City shall have no obligations whatsoever under this Agreement, unless and until this Agreement is executed by the City Manager or the City Manager's authorized designee.

k) Tax Implications and Consequences. The City makes no representations as to the tax consequences associated  with  the  disbursement  of  HHAP‐4  funds  related  to  this  Agreement,  and  any determination related to this issue is the sole responsibility of the Grantee. Grantee acknowledges consulting with its own tax advisors or tax attorneys regarding this transaction or having had an opportunity  to  do  so  prior  to  signing  this  Agreement.  Grantee  acknowledges  the  City  cannot provide advice regarding the tax consequences or implications of the HHAP‐4 funds disbursed to Grantee under the terms of this Agreement.

l) Integration  and  Modification.  This  Agreement  sets  forth  the  parties'  entire  understanding regarding the matters set forth above and is intended to be their final, complete, and exclusive expression  of  those  matters.  It  supersedes  all  prior  or  contemporaneous  agreements, representations, and negotiations‐written, oral, express, or implied and may be modified only by another written Agreement signed by both parties.

(Signature Page Follows)
CITY OF SACRAMENTO, a municipal
corporation,
GRANTEE:  Housing  Authority  of  the
City of Sacramento

________________________________

________________________________
Mario Lara, Assistant City Manager  La Shelle Dozier, Executive Director

APPROVED AS TO FORM:

_________________________________
City Attorney

ATTEST:

_________________________________
City Clerk

ATTACHMENT 1 – HHAP‐4 AGREEMENT

1 ATTACHMENT 2

X STREET NAVIGATION CENTER SCOPE OF WORK

HOUSING AUTHORITY OF THE CITY OF SACRAMENTO

Commencing October 1, 2023

SERVICE LOCATION
X Street Navigation Center
2970 X Street
Sacramento, CA 95817

OVERALL STATEMENT OF WORK
Homelessness is an issue that impacts communities without regard to geographic or political boundaries and for which there is no single answer or approach. Shelters play a significant role in addressing homelessness and are necessary to create a systemic approach to addressing homelessness which includes the housing first model.

The Housing Authority of the City of Sacramento (Housing Authority) oversees all operations of the shelter provider at the X Street Navigation Center. This includes:
 overseeing all day-to-day operations,
 data collection in real time for various city and state reports,  coordinating and resolving issues that entail multi-agency assistance,  maintenance of all facilities including the sprung structures and trailers for restrooms, showers, and administrative trailers,
 review of intake and exits to housing, employment of the guests as applicable, and
 ensuring critical milestones and state benchmarks are being met.

The City and the Housing Authority recognize the important transitionary role that navigation centers play in moving people out of homelessness and into permanent and supportive housing. Starting in September 2021, the X Street Navigation Center (“Center”) opened to house 100 unhoused guests with priority to those living in the surrounding encampments. Volunteers of America was hired as the operator to oversee the center 24 hours a day, seven days a week for a two -year period.

Key elements must be followed on a daily basis include:
 The Center must ensure a consistent quality of care to operate a low barrier, “housing first” Center to unsheltered adults (also referred to as guests); and

2  Services at the Center must be pr imarily focused on stabilizing the guests.

Services are customized to each guest connecting them to the appropriate services and providers in the community. The ultimate goal is to stabilize the guests, connect them to a stable source of income, and transition them to permanent housing.

Funding for the X Street Navigation Center comes from the State Business, Consumer Services and Housing Agency (BCSH) through the Homeless Housing Assistance and Prevention Round 4 (HHAP 4) funds. BCSH allocated these funds to the City of Sacramento (City) who is the grantee, for various homeless initiatives. The City then allocated the funds approved for X Street shelter operations to the Housing Authority who is the sub-grantee. The Housing Authoirty contracted with Volunteers of America (VOA) who is the sub-sub grantee and the shelter operator at the X Street Navigation Center.

DESCRIPTION OF SERVICES
The Housing Authority shall ensure that it’s subgrantee, Volunteers of America, (“service operator”) will operate the Center and provide up to 100 beds and services to individual homeless adults with priority given to unsheltered adults living in the X Street area who are experiencing literal homelessness, defined as having a primary nighttime residence that is a public or private place not meant for human habitation. Working in partnership with other agencies, the operator will provide robust case management and other pertinent services and assist guests to secure on-going, stable housing.

The on-site service operator will be contracted at the onset of operations to support the daily activities at the site. They will prov ide and/or coordinate shelter, food, laundry services, case management, behavioral health, employment and re- housing assistance at the Center. Additionally, services may be provided off site as deemed necessary. The operator will closely adhere to the Good Neighbor policy ( Attachment 3 ) that is established for this Center.

The Center will be utilized to shelter homel ess adults and provide services that will support the guests’ efforts to find and maintain permanent housing. The service operator will partner with external providers to more effectively support the needs of the guests.

I. Intake
The service operator will not accept walk up referrals. The service operator and the Downtown Streets team (DST) will pro-actively work with people experiencing homeless in the area to connect t hem to the Coordinated Acce ss System (CAS). CAS is a streamlined system designed to matc h people experiencing homelessness with

3 sheltering, housing, and service options. Eligible guests are adults aged 18 or older, who are able to able to provide self-care (able to independently feed, clothe, toilet, ambulate) and who are experiencing literal homelessness as defined by having a primary nighttime residence that is a public or private place not meant for human habitation.

Priority will be for homeless adults in the area surrounding X Street. The service operator will work in accordance to the “Housing First” approach which reduces barriers to guest entry and shall not deny entry to the Cent er based on suspicion of substance abuse, insobriety, or criminal background, unles s a guest poses an imminent threat to themselves, staff, or other guests. The Center shall not deny entrance to anyone based on race, color, religion, sex, gender identific ation, national origin , age (40 or older), disability or genetic information.

The service operator must not deny a referral but must bring any concerns immediately to the attention of the Housing Authority. This should be an unusual event as the Center is “Housing First” focusing on filling vacant beds. Staff welcomes the guests “as they are”, and seeks to engage them in ongoing services using best practices.

The service operator must ensure that daily occupancy records and bed counts are available and completed in real time. Every effort will be made to ensure that all available beds are occupied every night and that there isn’t a vacancy once the Center is fully operational.

Upon entry, data on all guests will be entered into the Sacramento County Homeless Management Information System (HMIS) in real time. HMIS entry and exit printout must be kept in guest files. Homeless certification must be kept in the guest’s file.

II. Case Management
Case management is a collaborative process of assessment, planning, facilitation, care coordination, evaluation and advocacy for options and services to meet individual needs. In this context, case management and supportive services are designed to focus on housing needs and assist the individual to become stably housed. Critical components in the provision of case management services include the following:

 Housing First: An approach that prioritizes pr oviding people experiencing homelessness with permanent and stable housing as quickly as possible and then providing services as needed to promote housing stability and individual well- being.
 Harm Reduction: An approach aimed at reducing the risks and harmful effects associated with substance use and addi ctive behaviors: for the person, the community and society as a whole, without requiring abstinence. A Harm

4 Reduction approach recognizes that guests can be at different stages of recovery and that effective interventions should be tailored to each guest’s stage.  Trauma Informed Care: A strengths-based framewor k that is grounded in an understanding of and responsiveness to the impact of trauma, while emphasizing physical, psychological, and emotional safety for providers and survivors.  Guest Centered: Approaching the care, goals and interventions of a guest based on their unique identified need for services.
 Culturally Competent: Ability to honor, understand, and respect beliefs, lifestyles, attitudes, and behaviors demonstrated by diverse groups of people, and to diligently act on that understanding. It includes knowledge of one’s own cultural values, and ability to consistently function with members of other cultural groups.

A Housing Authority Shelter Coordinator will work on-site daily at the Center to support the operator and facilitate collaboration and communication between all partnering organizations and guests. This includes:
 Working with the selected shelter operator who oversees the activities of the shelter participants staying in emergency shelter,
 Working to foster a posi tive shelter environment, encouraging positive interactions that support the success of the service operator and guests, and  Serving as the primary conduit between t he Housing Authority and the contracted service provider and the contracted service operator.

The service operator shall provide or coordinate the efficient delivery of services to each guest. To ensure this consistent delivery of high quality supportive services, case management services will include but not be limited to the following:
 Referral Procedures: Establish referral and follow up procedures to confirm guests connect to services to which they are referred. Documentation of referrals made, and referral confirmation must be maintained in their files.  Warm handoffs: When referrals are made, the service operator’s case manager will facilitate a “warm handoff” by communi cating with staff from the referred agency to introduce the guest.
 Health and Wellness referrals: Ensure guests are linked to and assisted in accessing medical health, mental health, and any needed alcohol and other drug services to address barriers to housing.
 Mainstream Benefits: Establish procedur es for screening guests at program entry and intake for eligibility to mainstream benefits. Assist guests with obtaining income and/or establishing benefits. Th is includes coordinating the completion and submission of applications for public benefits and entitlements (e.g., general

5 assistance, SNAP, SSI/SSDI, veteran benefit s), health insurance benefits (e.g., Medi-Cal, Medicare, Covered California, etc.) and other sources of financial assistance.
 Any and all referrals and services provided to guests will be entered into HMIS in real time by service operator staff.

III. Re-Housing Services

The purpose of the Cent er is to help formerly unsheltered adults have a safe place to shelter and receive supportive services, with the ultimate goal of obtaining stable housing.

Upon entry, the service operator will work closely with guests to understand and address barriers to receive stable housing. Housing services include, but are not limited to:

 Establishing relationships with landlords;
 Advocating for guests as renters;
 Teaching guests to be rent-ready;
 Providing security deposits;
 Providing guests with tools to maintain safe, healthy and sustainable housing;  Providing case management to gues ts needing services to address barriers to stable housing (i.e., health and wellness, public benefits, employment, medical care, transportation, etc.).

Any and all rehousing assistance and services provided to guests will be entered into HMIS in real time by service operator staff.

Rehousing efforts will be a daily focus for every guest and staff person at the Center once the guest is stabilized. Rehousing costs include those expenses associated with obtaining stable housing, rental subsidy for up to 6-months per guest and related supportive services as called out in the budget. Supportive services will focus on assisting guests to retain stable housing. The se rvice operator is strongly ur ged to have separate staff assigned to the Re-housing team. This is a specialized area of expertise that is required to help the guests be successful in locating appropriate housing.

IV. Meals

The service operator will provide three (3) da ily meals as well as access to beverages and snacks as needed. Meals must be nutrit ionally adequate in accordance with U.S.

Department of Agriculture guidelines.

V. Facility Operations

6 The service operator will:
 Ensure safe and clean sleeping accommodations.
 Ensure guests maintain clean linens.
 Ensure that the Center is staf fed 24-hours a day, seven days a week.  Ensure the entire property is mainta ined and kept free of health and safety concerns.
 Ensure guests’ pets remain in t he designated area and that guests are providing necessary care. In severely inclement weather, the operator will make an exception and allow the pets to sleep near their owners in the dormitory as long as the pets are trained and do not cause any harm to the other guests.

Service operator must also be trained and knowledgeable of procedures to keep guests safe if a guest(s) has an infectious illness/disease and/ or during a pandemic.

VI. Center Maintenance and Repairs
The service operator shall be responsible for the maintenance and repair of the Center including, but not limited to:

Janitorial Services
 Providing daily cleaning of the Center (office/co mmunity room, restrooms and shower facilities).
 Providing and maintaining cleaning and hygiene supplies (soap, toilet paper, etc.).

Grounds Operations
 Completing daily monitoring and clean- up of the Center grounds, open areas and sidewalks around the Center (inside and outside the fenced area).  Ensuring regular pest extermination.
 Tracking of all maintenance issues and subsequent repairs to the Center including all structures, their systems, HVAC and electrical in real time using the electronic Work Order Form approved by the Housing Authority.  Ensuring the bicycle racks are always fully operational.  Reporting power outages and other utility issues to the Housing Authority immediately, including camera system failures.
 Completing necessary inspections and tr acking of safety equipment (smoke and carbon monoxide detectors, battery replacement, fire extinguishers).  Conducting any general maintenance and repairs up to $500 without requiring Housing Authority approval. All repairs exceeding $500 will first require Housing Authority approval unless doing so impacts the health and/or safety of Center

7 guests, staff or the public. The service operator will take immediate steps to mitigate any immediate health and safety concerns.
 Ensuring that maintenance requests ar e completed in a timely manner and entered in real time using the electr onic Work Order Form approved by the Housing Authority.
 Paying for all maintenance and repair of the Center except for preventative maintenance from the appr oved budget. The service operator will notify the Housing Authority in advance of necessary and regular preventative maintenance and Housing Authority will reimburse the cost. Requests for reimbursement must be submitted within 30 days of receipt of invoice to the Housing Authority and will be submi tted with an itemized maintenance statement.

VII. Utilities

 The service operator will be responsible for providing internet service and filling up the propane tank from the approved budget.
 Water, sewer, trash, electricity, and phone related to the fire system will be billed to and paid directly by the Housing Authority.

VIII. Security and On-site Support
The service operator will:
 Ensure that all staff are immediately vi sually identifiable as staff who work on the property. This is important for emergency crew/police to immediately identify staff versus guests.
 Ensure cameras are monitored 24-hours a day, seven-days a week  Provide private on-site space for ca se managers and other service providers to meet with guests.
 Create an emergency evacuation plan.
 Prevent weapons, illegal dr ugs or alcohol from being brought onto the Center.  Coordinate site security and facilitate uniform and effective program entry and property searches, as appropriate.

Written Policies and Procedures

8 The service operator will work in partnership with the Housing Authority in the development of, and compliance with a guest Intake Packet which includes, but is not limited to:

 Guest Rights and Responsibilities
 Program Policies
 Center Policies
 Supportive Services Policies
 Administrative Policies including a ddressing protocols to address infectious disease control.

All policies and procedures are subject to review and mutual agreement by the Housing Authority and the service operator.

All policies and procedures must be guest-centered to minimize barriers to access services and prevent/minimize exits from the program due to rule violations.

Visitors

The Center has a “No Visitors” policy. This policy excludes vendors, and partner agencies coming onsite to assist the guests.

Collaboration

 The service operator staff must:
o Meet weekly with the Housing Authority’s Homeless Innovations Department staff to provide updat es, address pending issues and collaborate on operations at the site.
o Provide a written detailed report to the Housing Authorit y at the weekly meetings including employment statistics for the guests. o Check-in with the City Department of Community Response team periodically to maintain a collaborative partnership.
o Regularly attend and participate in meetings with social service agencies and other community based organizations to ensure that all necessary resources and opportunities are made available to guests. The service operator will also facilitate meet ings between the guests and these agencies.

Data

9 The State of California, t he City of Sacramento, and the Housing Authority will request data in various formats to meet their individual reporting requirements. Every effort will be made to limit data collectio n to those items contained within HMIS. Service provider/operator staff will use electronic devic es (phones, tablets, or laptops) to collect data in real-time from their guests. This ensures timely and accurate data is immediately collected and available.

The service operator must identify a staff contact person for data collection and reports.

This staff person will coordi nate with the Housing Authority in advance of the shelter opening and on a regular basis to ensure accurate numbers and measures are provided for all reports. The Housing Authority will work with the designated staff person to ensure HMIS Data integrity and that data entry best practices are maintained.

Record-Keeping
The service operator will comply with all r eporting requirements in the state HHAP application. HMIS records are to be maintai ned in accordance with the requirements of SSF’s HMIS policies. The service operator shall maintain guest files for five years from project closeout. Records pertaining to this program will be made available upon request by the Housing Authority.

Critical Incident Reports
Upon the occurrence of any reportable event(s) identified below, the service operator shall notify Housing Authority staff by using the electronic Incident Report Form approved by the Housing Authority within 24 hours.

Reportable Event:
a. Death of any guest from any cause.
b. Any facility-related injury of any guest which requires medical treatment, excluding basic First Aid.
c. All cases of communicable disease reportable under Section 2502 of Title 17, California Code of R egulations, shall be reported to the local health officer in addition to the State of Ca lifornia, Department of Health Care Services (DHCS, and the Housing Authority).
d. Poisonings.
e. Catastrophes such as flooding, tor nado, earthquake, or any other natural disaster.
f. Fires or explosions that occu r in or on the premises. g. Violence of any kind.

10 h. Any time law enforcement or EMT personnel respond to a guest while at the Center.
i. When a guest is exited for non-comp liance or upon completing the program. j. Guest or staff is identified to have a contagious illness/disease.

Specific Information to Provide:
a. Guest’s name
b. Date, time, and nature of event.
c. Witnesses
d. Consequences
Media
If any media outlet reaches out to the operator about the shelter or stops by the shelter, the operator must notify Housing Authority staff immediately. The Housing Authority must then notify the City’s Department of Community Response.

The operator will also ensure that the Housing Authority’s Media Release forms are explained and offered to every guest at intake.

Budget
Funding for X Street operations comes from the State Business, Consumer Services and Housing Agency (BCSH) through the Homeless Housing Assistance and Prevention Round 4 (HHAP 4) funds. These funds are allocated from the State to the City of Sacramento. $4,628,284 is approved to continue shelter operations and re- housing for an additional 12 months.

Line-item transfers between budget categories may be requested. All proposed changes must be requested and approved in writing by the Housing Authority before any transfer can take place and this change cannot result in the total budget exceeding the maximum total contract amount. Line-item changes may result in the Housing Authority requesting permission from the City and/or the state. No change can be implemented without written permission from the Housing Authority.

Invoicing
The service operator shall submit a monthly invoice to the Housi ng Authority by the fifteenth (15
th) business day of the following mont h or sooner. Reimbursement requests must be on the service operator’s letterhead and executed by an authorized staff person.

11 Invoices for reimbursement will be attached to a monthly and cumulative report and have supporting documentation which supports each expense listed on the reimbursement form.

Eligible costs for reimbursement are defined by the HHAP grant.

Expected Outcomes

The service operator is expected to produce the following outcomes required by the State of California Homeless Housing Assistance and Prevention Program (HHAP):
 Reduce the number of persons experiencing homelessness.  Increase the number of people exiting homelessness into permanent housing.  Reduce the length of time persons remain homeless.
 Reduce the number of persons who return to homelessness within two years after exiting homelessness to permanent housing.

X Street Navigation Center

1. Rapid rehousing/Rental Assistance*
$500,000

2. Operating subsidies
$3,391,114

3. Street outreach
$300,000

4. Services coordination
$0

5. Systems support
$143,800

6. Delivery of permanent housing
$0

7. Prevention and diversion
$0

8. Interim sheltering (new and existing)
$0

9. Shelter improvements to lower barriers and
increase privacy
$0

10. Administrative (up to 7%)
$293,370
Total
$4,628,284
August 25, 2021
Attachment 3
X Street Navigation Center
Good Neighbor Policy
District 5, City of Sacramento
The City of Sacramento is working toward providing our most vulnerable residents a sense of safety, stability, and success. The success of the Navigation Center (Center) requires the participation, collaboration, trust, and goodwill of neighbors, the community, center employees, unhoused guests (guests), the business community, city officials and employees, and other public agencies to ensure the success of this Center and the impacted neighborhoods and businesses.

This Good Neighbor Policy is a set of community agreements for respecting all our neighbors and institutions. These policies will be applied during the operation of the X Street Navigation Center.

Project
The X Street Navigation Center site, on 2970 X Street, is owned by Caltrans and approximately 50,000 square feet. The site is bordered by Broadway on the south, “X” street on the north, and sits between Highway 99, Interstate 80, and Highway 50 on the east and north.

All structures to be located on site will be temporary and can be disassembled, moved or completely reconfigured even after years of use; the site will be paved, but no permanent foundations will be constructed.

The identified site provides space to temporarily house 100 adults in a 100-bed homeless triage center, including center space, office and bathroom trailers, parking, storage, and pet area. The Navigation Center would provide low barrier entry, offer client-centered services and support on site, and maintain a “housing first” approach to quickly and successfully connect individuals experiencing homelessness to stable, permanent housing. Low barrier entry means no one will be turned away because they have a partner, possessions, behavioral health, substance abuse, or disabilities.

Admittance to the center is by referral only; there are no walk-up referrals to the site or lines for services. The Center will operate 24 hours a day, seven days a week, with night-time curfews and security and maintained by staff for all hours of operation.

Specific details on center operations, including safety, curfews, and other operating procedures will be developed in partnership with the selected operator, Volunteers of America and the community as discussed at previous advisory group meetings.

Here are key principles governing the Good Neighbor Policy 2970 X Street Navigation Center–Good Neighbor Policy

2970 X Street Navigation Center–Good Neighbor Policy
August 25, 2021

I. Cleanliness, noise, and nuisance of persons congregating outside the center and within surrounding neighborhoods.

A. Center Operation.

1. The Center will be operated by an experienced operator in partnership with the City, and the Housing Authority of the City of Sacramento (Housing Authority) as approved by the City Council. The City will maintain center site and related buildings and the Operator will be responsible for daily operations.

2. The Center will operate regular business hours and maintain a night-time curfew in which gates will be locked and guests will not be able to enter and leave freely during those hours, unless there are specific circumstances which require accommodation, such as guests who work during evening hours.

3. Admittance to the Center is strictly by referral only. Priority for beds will be offered to those unhoused adults in the immediate vicinity of the Navigation Center, including Broadway corridor, Highway 80/Alhambra area to American River and west along W.X area to Sacramento River.

4. Referrals for center services will be provided by City-designated partners, including but not limited to: City Police Impact Team, City Dept. of Community Response, Midtown Association navigator, partners through the Pathways to Health and Home Program and other outreach partners.

5. Services provided onsite will include client-centered services and support, such as case managers, health care workers, housing specialists, employment, and other social services.

6. Transportation will be coordinated for those disengaging/leaving center services.

7. Guests will receive three meals a day. Meals provided at the Center may not be taken off the property by guests.

8. Storage will be provided for resident belongings.

9. For pets brought on site the Center has limited kennel space.

10. No pets will be allowed to reside with the guests in the sleeping quarters.

B. Noise.

1. No amplified sound will be used or permitted inside or outside the center.

2. Noise outside of the center would be generated by low vehicle use, conversations amongst guests, and guest pets.

3. All noise from outside activities would be consistent with normal activities in the neighborhood and would not have a significant impact on the neighborhood.

C. Cleanliness.

1. The area around the Center shall be kept pristine.

2. Clean up efforts will be coordinated with existing efforts of the City, CalTrans, and Greater Broadway District, Midtown Association, & Oak Park Business Association’s Clean & Safe Teams.

2970 X Street Navigation Center–Good Neighbor Policy
August 25, 2021

3. The Housing Authority will contract with a selected nonprofit to remove debris, dumping, and graffiti within the surrounding area.

4. The City will engage with Public Works to increase solid waste cleanup within the surrounding area.

5. Drug use and sales are not allowed on or around the Center site. Additional efforts related to needle disposal will be explored, either leveraging existing street outreach and disposal, or identifying service expansion.

II. Security and safety on the Center site and within the surrounding area. *The following conditions assume additional levels of service; however, the exact amount shall be determined on an as needed basis. The City is cautious and considerate regarding the amount of policing needed as a result of the proposed Center and will adjust staffing needs as required to ensure safety of Center guests and neighborhood residents.

A. Site Staff.

1. The Center will be staffed 24-hours, seven days a week, by the Center operator.

2. Per City requirements, staff will be experienced in working with vulnerable populations, including mental health, cultural competencies, de-escalation training, etc.

3. Training should be required to include a minimum of Mental Health First Aid, Harm Reduction principles, de-escalation, and trauma-informed care prior to working in the center, with ongoing staff in-service training.

B. Site Security.

1. Guests, business owners and the general public have a reasonable expectation of safety at all times. Anyone feeling that their safety has been compromised is urged to call 911.

2. Anyone threatening the safety of staff or the guests or the public may be asked to leave. Law enforcement will be called if necessary.

3. The Center area will be enclosed by an 8-foot fence with one primary entrance and exit.

4. Security cameras will monitor the entire perimeter of the Center as well as the property itself. It will be monitored by 24-hour on site staff.

5. Security personnel shall meet a minimum level of homeless sensitivity training.

6. All security efforts shall coordinate with the center operators, the Housing Authority and the City to address any increased impacts related to the Navigation Center.

C. Safety and Security Surrounding the Center Site.

1. Loitering, camping, and informal food and clothing distribution around the center site will not be allowed.

2970 X Street Navigation Center–Good Neighbor Policy
August 25, 2021

2. City will work with adjacent residents and businesses around Crime Prevention Through Environmental Design (CPTED) strategies http://www.cpted.net/ to identify and remedy areas that are dark or secluded or otherwise places of vulnerability.

3. There will be private security roaming the perimeter 24 hours a day, seven days a week.

4. There will be one point of contact for citizens to address their concerns. All concerns will be addressed promptly.

III. Mutual Accountability.

A. Ongoing Monitoring and Data.

1. City Data related to crime in the surrounding neighborhoods (½ mile radius), and response times

2. Data related to clean-up activities provided by the selected vendor and City Solid Waste

3. Data provided by City Impact team and local navigators

4. Data related to range and scope of services provided by the Center

5. Data provided for 311 services to the surrounding neighborhoods, and response times

6. Outcomes related to housing, connections to services, etc.

7. Demographics of population, including radius of last known address

B. Community Advisory discussions.

Staff is committed to develop and maintain good communication and a positive relationship between the Center and the immediate neighborhood and community. Staff will ensure that regular advisory meetings take place with the immediate neighborhood and community.

1. The Advisory meetings may be comprised of neighbors and representatives from neighborhood associations, business organizations and owners, Center Operator, and the City of Sacramento, as well as homelessness advocates and Center guests.

2. Advisory group meetings do not have a formal composition; these meetings are intended to provide regular information regarding the X Street Center and provide a venue for impacted neighbors and businesses to inform City Navigation Center activities.

3. The Advisory group will meet monthly and on an as-needed basis to address Navigation Center operations, police calls and services around the center, and challenges that may arise.

4. The Advisory group will be notified of any major changes proposed to the program/facility and encouraged to provide community input.

2970 X Street Navigation Center–Good Neighbor Policy
August 25, 2021
C. Guest Council

1. Comprised of guests that meet regularly, once Center is open that regularly works through grievances and successes.

D. District 5, City of Sacramento.

1. Anyone who has concerns can reach out to District 5 by emailing [email protected], filling out the online form to contact staff on the District 5 City website page, at or by calling the office at (916) 808 - 7005.

E. Coordination & Participation.

1. The creation and implementation of this Good Neighbor Policy requires the participation and collaboration of our neighbors, business community, city officials and employees, center employees and guests, and other public agencies.

2. The success of these Good Neighbor policies is contingent upon community advisory members’ involvement, including regular advisory meeting attendance and facilitating communication between the advisory committee and their external networks and organizations.

This agreement retains the ability to be updated as needed to adequately address the impacts of the initiative.

2 3
5 4
7 6
8 1
x streetx street
freeway interchangefreeway interchange
hwy 99hwy 99
broadwaybroadway
Attachment 5
x street navigation center
1 2
3 4
5 6
7 8
entrance
dorms
dining hall
administration building
guard shack
bathrooms/showers
laundry
kennels