City of Sacramento
City Council - 5PM Report
915 I Street Sacramento, CA 95814
www.cityofsacramento.org
File ID: 2023-01070 9/12/2023 Consent Item 6.
Supplemental Agreement: Stormwater Pollution Classroom Presentation File ID: 2023-01070
Location: Citywide
Recommendation: Pass a Motion authorizing the City Manager, or the City Manager's designee, to execute Supplemental Agreement No. 4 to City Agreement No.
C2020-3321 with Sacramento Splash to continue youth outreach and education efforts regarding stormwater pollution prevention in an amount not-to-exceed $94,393, bringing the agreement's total not-to-exceed amount to $338,741.
Contact: Nathalie Redenbaugh, Administrative Analyst, (916) 808-7116, [email protected]; Jessica McCabe, Program Analyst, (916) 808-5921, [email protected]; Lisa Moretti, Supervising Engineer, (916) 808-5390, [email protected]; Pravani Vandeyar, Director, (916) 808-1434, [email protected]; Department of Utilities Presenter: None.
Attachments:
1-Description/Analysis
2-Supplemental Agreement No. 4
Description/Analysis
Issue Detail: In accordance with the National Pollutant Discharge Elimination Permit (NPDES) Stormwater Permit, the City and its partners in the Sacramento Stormwater Quality Partnership (Partnership) are required to present information to elementary school children regarding stormwater pollution prevention. Sacramento Splash provides a unique educational outreach program suited to help fulfill the NPDES permit requirements of the City of Sacramento. It focuses on the biological diversity that flourishes in clean water and how to protect aquatic organisms by preventing stormwater pollution. The proposed supplemental agreement will continue the services of Sacramento Splash with youth outreach and education efforts regarding stormwater pollution prevention.
Policy Considerations: This supplemental agreement exceeds the City Manager’s authority and requires City Council approval in conformance with City Code 3.64.040: City council approval is
File ID: 2023-01070 9/12/2023 Consent Item 6.
required for a supplemental agreement that increases the agreement amount to $250,000 or more.
Economic Impacts: None.
Environmental Considerations: The activity described in this report has been determined to not be a project pursuant to the California Environmental Quality Act (CEQA). CEQA Guidelines Section 15378(b). The activity is a continuing administrative and maintenance activity [CEQA Guidelines section 15378 (b)] and is not subject to CEQA [CEQA Guidelines Section 15060(c)(3)].
Sustainability: The proposed project is consistent with the 2035 General Plan by supporting the policy to, “control sources of pollutants and improve and maintain urban runoff water quality through storm water protection measures consistent with the City’s NPDES Permit” (Goal ER1.1.3), as it will assist the City in meeting the regulatory objectives in the NPDES Permit with a goal to improve and maintain urban runoff water quality. Additionally, this outreach aligns with the City’s sustainability goal of protecting the quality of drinking water sources.
Commission/Committee Action: Not applicable.
Rationale for Recommendation: RFQ Q21141311001 was used to select Sacramento Splash and City Agreement No.C2020-3321 was approved on September 25, 2020, in an amount not-to-exceed $74,844. Supplemental Agreement No. 2 extended the term of the contract through October 5, 2022, for amount not-to-exceed $80,019, bringing the total not-to-exceed amount to $154,863.
Supplemental Agreement No. 3 extended the time of performance through October 5, 2023, for an amount not-to exceed $89,485, for a total amount not-to-exceed $244,348. Supplemental Agreement No. 4 will extend the time of performance through September 25, 2024, for an amount not-to-exceed $94,393, bringing the total contract not-to-exceed amount to $338,741.
Approval of this supplemental agreement is requested to continue the youth outreach and education efforts regarding stormwater pollution prevention through the continued use of Sacramento Splash’s services.
Financial Considerations: The proposed supplemental agreement is for a not-to-exceed amount of $94,393. The cost of this services agreement will be shared by the Partnership pursuant to the terms of a Memorandum of Understanding (MOU), approved by the City Council at the July 31, 2012, council meeting (City Resolution No. 2012-0279).
The proposed agreement includes Partnership cost-shared services of $54,178 for 97 jointly funded classroom presentations and City only services of $40,215 for 72 classroom presentations. Sufficient funding exists in the NPDES Stormwater Program (I14010200), Storm Drainage Fund (6011) and NPDES Stormwater Program, Storm Drainage Fund Reimbursables (6211) to award the agreement.
Fund Name Project No. Fund No. Description Amount (USD) NPDES
Stormwater
Program, Storm
Drainage Fund
I14010200 6011 City of
Sacramento Only
Cost
$ 40,215
NPDES
Stormwater
Program, Storm
Drainage Fund
I14010200 6011 City of
Sacramento Joint
Presentation Cost
$ 18,057
NPDES
Stormwater
Program, Storm
Drainage Fund
Reimbursables
I14010200 6211 Cost Share
Reimbursed by
Partnership per
MOU
$ 36,121
File ID: 2023-01070 9/12/2023 Consent Item 6.Fund Name Project No. Fund No. Description Amount (USD) NPDES
Stormwater
Program, Storm
Drainage Fund
I14010200 6011 City of
Sacramento Only
Cost
$ 40,215
NPDES
Stormwater
Program, Storm
Drainage Fund
I14010200 6011 City of
Sacramento Joint
Presentation Cost
$ 18,057
NPDES
Stormwater
Program, Storm
Drainage Fund
Reimbursables
I14010200 6211 Cost Share
Reimbursed by
Partnership per
MOU
$ 36,121
Local Business Enterprise (LBE): Sacramento Splash is an LBE.
Background: Sacramento area public agencies, including the Cities of Sacramento, Citrus Heights, Folsom, Elk Grove, Galt, Ranch Cordova and the County of Sacramento, have joined together to form the Sacramento Stormwater Quality Partnership (Partnership). The Partnership conducts regional public outreach programs to educate the public about the harmful effects of stormwater pollution and to motivate people to prevent pollution. This includes conducting classroom presentations regarding stormwater pollution prevention in Sacramento area elementary school classrooms.
The ultimate purpose is to improve the quality of urban runoff and protect the quality of local creeks and rivers. The National Pollutant Discharge Elimination System (NPDES) Stormwater Permit requires the permittees to ensure that the Regional Public Outreach Program uses appropriate outreach to measurably increase the knowledge of target communities regarding the impacts of urban runoff on receiving waters. It also requires the implementation of Best Management Practice (BMP) solutions for the target audience that lead to behavioral change and reduce pollutant releases to the municipal storm drain systems and the environment.
The City and the Partnership anticipate approximately 169 classroom presentations that will take place in elementary schools within the Sacramento Stormwater Quality Partnership jurisdictions as allocated below:
City of Sacramento- 103
County of Sacramento- 37
City of Citrus Heights - 6
City of Elk Grove- 11
City of Folsom- 5
City of Rancho Cordova- 5
City of Galt- 2
File ID: 2023-01070 9/12/2023 Consent Item 6.
The outreach services provided by Sacramento Splash continue to be a viable and cost-effective means for helping meet outreach targets and Stormwater Permit requirements. The City of Sacramento sponsors an additional 72 classroom presentations, in addition to 31 sponsored jointly with the Partnership for a total of 103 total classroom presentations in the City of Sacramento.
(Rev. 11-1-19) Page 1of 1
SUPPLEMENTAL CONTRACTProject Title and Job Number: Stormwater Pollution Classroom Presentation Services Date: August 3, 2023Purchase Order #: Contract Supplement No.: 04The Ci_Sacramento SplashProfessional Services Agreement designated as Contract Number _2020-3321_, including any and all prior supplemental contracts modifying the contract (the contract and supplemental contract are hereafter collectContractand modify the Contract as follows:1. The Scope of Services specified in Exhibit A of the Agreement is amended as follows:The performance period for the Agreement is extended from October 5, 2023 through and including September 25, 2024.The Scope of Services shall be provided in accordance with Attachment 5 to Exhibit A, attached and incorporated herein.2.In consideration of the additional and/or revised services described in section 1, above, the maximum not-to-exceed amountincreasedby $94,393, andthe Agreemen-to-exceed amount is amended as follows:-to-exceed amount: _$74,844___Net change by previous supplemental agreements: _$169,504__Not-to-exceed amount prior to this supplemental agreement: _$244,348__Increase by this supplemental agreements: _$94,393___New not-to-exceed amount including all supplemental agreements: _$338,741__3. Contractor agrees that the compensation specified in section 2 above, shall constitute full compensation for the additionaland/or revised services specified in section 1, above, and shall fully compensate Contractor for any and all direct and indirectcosts that may be incurred by Contractor in connection with such additional and/or revised services, including costsassociated with any changes and/or delays in work schedules or in the performance of other services or work by Contractor.4. Contractor warrants and represents that the person or persons executing this contract supplement on behalf of Contractorhas or have been duly authorized by Contractor to sign this contract supplement and bind Contractor to the terms hereof.5. Except as specifically revised herein, all terms and conditions of the Contract shall remain in full force and effect, andContractor shall perform all of the services, duties, obligations and conditions required under the Contract, as supplementedand modified by this supplemental contract.[SIGNATURES ON FOLLOWING PAGE]
ATTACHMENT 5 TO EXHIBIT A 2023-2024 Scope of Services SITC Sacramento Splash (Subcontractor) will present the Splash-in-the-Class program (Program) on behalf of the City of Sacramento (Client) and the Sacramento Stormwater Quality Partnership (SSQP). The Contractor and the Subcontractor will work together to execute the following tasks: 1. Train staff to deliver presentations 2. Provide classroom presentation materials 3. Schedule teachers from each jurisdiction* 4. 2023/24 SITC Sacramento County Jurisdiction Numbers Number of presentations by jurisdiction, the projected number of in-classroom presentations for 2023-2024. 5. City of Sacramento will receive 72 additional presentations. 6. Solicit feedback from teachers to evaluate the quality of the presentation. 7. Meet with Client upon request, as often as every 3 months during the contract period, to address any issues. 8. Submit to Client three progress reports including a summary of presentations delivered during each of these three Reporting Periods: September December Report will come no later than January 31st , January March by April 30th, and April June by July 31st.
Jurisdiction In Person Presentations % Total City of Sacramento 31 33.3% Sacramento County 37 38.4% Citrus Heights 6 5.9% Elk Grove 11 10.9% Folsom 5 5.2% Rancho Cordova 5 4.6% Galt 2 1.7% JA Total Presentations 97
9. Submit an invoice to Client for each of the three Reporting Periods Sept-Dec, Jan-Mar, and April-June. Invoices will separate out SSQP presentations (97) and associated costs and City-only presentations (72) and associated costs. 10. Submit an Annual Report for the contract period on or before July 31, 2023. 11. 2023/24 Budget for Splash in the Class (Assumes In-Person Presentations) For purposes of this contract Splash is going to operate under the In-Person presentation mode unless Public Health protocols prevent it.
SIGNATURESThe parties have signed this Contract, effective as of the day and year first stated above. CONTRACTORUnder penalty of perjury, I certify that the information provided here is correct.Signature:{{Sig_es_:signer1:signature }} Title:{{*Sig_es_:signer1:title }}Additional Signature (if required):{{Sig_es_:signer2:signature }} Title:{{*Sig_es_:signer2:title }} CITY OF SACRAMENTOA Municipal Corporation APPROVED AS TO FORM:Signature:{{Sig_es_:signer3:signature }} Title:{{*Sig_es_:signer3:title }}Reviewed By:Signature:{{Sig_es_:signer4:signature }} Title:{{*Sig_es_:signer4:title }}Approved By:Signature:{{Sig_es_:signer5:signature }} Title:{{*Sig_es_:signer5:title }}