City of Sacramento
City Council - 5PM Report
915 I Street Sacramento, CA 95814
www.cityofsacramento.org
File ID: 2023-01113 9/12/2023 Consent Item 7.
Supplemental Agreement: Transportation Priorities Plan (S15201700) File ID: 2023-01113
Location: Citywide
Recommendation: Adopt a Resolution: 1) authorizing the City Manager or City Manager’s designee to execute Supplemental Agreement No. 8 to City Agreement No 2020-0220 with Fehr & Peers for an amount not to exceed $57,520, bringing the agreement’s total not-to-exceed amount to $683,481; and 2) resetting the City Manager’s administrative authority to issue supplemental agreements for City Agreement No. 2020-0220.
Contact: Jennifer Donlon Wyant, Transportation Planning Manager, [email protected], (916) 808-5913; David Edrosolan, Transportation Division Manager, [email protected], (916) 808-5974; Department of Public Works Presenter: None
Attachments:
1-Description/Analysis
2-Resolution
3-Supplemental Agreement No. 8 to City Agreement 2020-0220 Additional Description/Analysis
Issue Detail: A professional services agreement with Fehr & Peers was executed in February 2020 to initiate the planning process with identification, review, and mapping of Council approved transportation plans and projects; internal staff interviews; and hosting of a transportation and equity forum. Supplemental agreements were administered throughout the project to add staff and expand engagement and engagement tools.
On November 15, 2022, Council adopted the Transportation Prioritization Plan Prioritization for Transportation Investments and Funding Opportunities (Resolution 2022-0361). This prioritization was the culmination of two years of community engagement and listening around values for transportation investments and resulted in a prioritized list (database) of projects.
File ID: 2023-01113 9/12/2023 Consent Item 7.
During engagement, Sacramento communities expressed that it is not easy to find approved transportation plans or information about current transportation projects and efforts on the City’s website. Supplement #8 will provide additional consultant services to expand on the project database created for the prioritization and will result in a public facing dashboard that will provide plans and project information, prioritization, and project status (if a current project). The dashboard will also include an interactive map with plan and project information and will advance improving communication and transparency with Sacramento’s communities.
Supplement #8 will also develop tools to integrate additional projects into the Transportation Priorities Plan that have been recognized as important for community safety and well-being in accordance with community values since the Plan was approved by Council with Resolution 2022- 0361, to provide an interim solution between comprehensive updates.
Policy Considerations: The submission of the projects is consistent with the City General Plan goals of promoting safety and enhancing livability, sustainability, and economic vitality. The recommendations in this report are in accordance with the following specific policies from the Sacramento 2035 General Plan:
M 4.1.3 Community Outreach - The City shall conduct public outreach to community organizations and members of the general public in corridor planning early in the project development process to identify feasible opportunities to provide community benefits and to lessen any potential impacts of modifications to local streets and roadways.
On March 15, 2022, the City Council adopted Resolution 2022-0079 adopting Transportation Prioritization Criteria, Metrics and Points for Transportation Investments and Funding Opportunities that include Improving Air Quality and Health: Providing Equitable Investment; Providing Access to Destinations; Improving Transportation Safety; and Fixing and Maintaining the System.
On November 15, 2022, the City Council adopted Resolution 2022-0361 adopting Transportation Prioritization Plan Prioritization for Transportation Investments and Funding Opportunities.
Economic Impacts: None.
Environmental Considerations:
California Environmental Quality Act (CEQA): The award of a professional services agreement for the preparation of a transportation planning study is exempt from the requirements of CEQA pursuant to CEQA Guidelines Section 15262, Feasibility and Planning Studies. Section 15262 exempts projects involving only feasibility or planning studies for possible future actions, which have not been approved, adopted, or funded. It is anticipated that future projects identified in this plan may be subject to environmental evaluation under
File ID: 2023-01113 9/12/2023 Consent Item 7.
CEQA guidelines and possibly National Environmental Policy Act (NEPA) requirements.
Sustainability: The work and dashboard support the City’s sustainability priorities. The transportation sector accounts for over 50% of community-wide greenhouse gas emissions, the largest single sector in the community. The City’s Climate Action Plan includes several implementation measures to reduce vehicle trips. The project would support Council approved transportation projects that will increase active transportation, reduce vehicular trips, and help ensure more efficient vehicular flow. These actions will reduce greenhouse gas emissions and help improve local air quality.
Commission/Committee Action: None.
Rationale for Recommendation: Approval of Supplemental Agreement No. 8 with Fehr & Peers will enable the City to create an online dashboard of planned and current transportation projects and programs improving communication and transparency with Sacramento’s communities. This supplement will also develop tools to prioritize projects approved by Council after Resolution 2022- 0361 between major updates to Plan.
Financial Considerations: The completion of the Transportation Priorities Plan, including existing and proposed agreements, is estimated to cost a total of $741,000 for consultant services. The Transportation Priorities Plan Project (S15201700) has sufficient funding to execute Supplemental Agreement No. 8 with Fehr & Peers.
There are no General Funds planned or allocated for this project.
Local Business Enterprise (LBE): Fehr & Peers is an LBE.
Background: A professional services agreement with Fehr & Peers was executed in February 2020 for $99,897 to initiate the planning process with identification, review, and mapping of Council approved transportation plans and projects; internal staff interviews; and hosting of a transportation and equity forum. Supplement #2 was administered in July 2020 for $1,000 authorizing the addition of a subconsultant. Supplement #3 was administered in November 2020 for $459,303 to include community engagement; facilitation of community vision and priorities; development of recommendations; cost estimating; development of a prioritization and implementation strategy; and plan development. Supplement #4 was administered in May 2021 for consultant staffing changes.
Supplement #5 was administered in January 2022 for $35,829 for staffing changes and expansion of data analysis and community engagement tools. Supplement #6 was administered in May 2022 for $29,932 for expansion of equitable community engagement. Supplement #7 was administered in November 2022 to extend the contract through December 2023.
RESOLUTION NO.
Adopted by the Sacramento City Council
DATE
SUPPLEMENTAL AGREEMENTI FOR THE TRANSPORTATION PRIORITIES PLAN (S15201700)
BACKGROUND
A. A professional services agreement with Fehr & Peers was executed in February 2020 to initiate the planning process with identification, review, and mapping of Council approved transportation plans and projects; internal staff interviews; and hosting of a transportation and equity forum. Seven supplemental agreements were administered during the project to add staff, and expand engagement and engagement tools.
B. Sacramento communities expressed that it is not easy to find approved transportation plans or information about current transportation projects and efforts on the City’s website.
C. This professional services agreement will expand on the project database created for the prioritization and will result in a public facing dashboard that will provide plans and project information, prioritization, and project status (if a current project). The dashboard will also include an interactive map with plan and project information.
D. This supplement is needed in order to improve communication and transparency with Sacramento communities.
BASED ON THE FACTS SET FORTH IN THE BACKGROUND, THE CITY COUNCIL RESOLVES AS FOLLOWS:
Section 1. The City Manager or the City Manager’s designee is authorized to approve Supplemental Agreement No. 8, for an amount not to exceed $57,520, to City Agreement No. 2020-0220 with Fehr & Peers in a total not-to- exceed amount $683,481.
Section 2. Reset the City Manager’s authority to issue supplemental agreements for City Agreement No. 2020-0220.
The City of Sacramento ("City") and Fehr & Peers, ("Contractor"), Approval Recommended By:Project ManagerApproved By:City of SacramentoApproved By:ContractorAttested to By:City Clerk The original not-to-exceed amount: $99,896.75The net change by previous Supplemental Agreements: $526,064.44The not-to-exceed amount prior to this Supplemental Agreements:$625,961.19The contract sum will be increased by this Supplemental Agreement:$57,519.52The new not-to-exceed amount including all Supplemental Agreements: $683,480.71See Exhibit ACity of SacramentoSUPPLEMENTAL AGREEMENTContract #:2020-0220-8Purchase Order #:Supplemental Agreement #:8 (Rev. 07/16/08)Approved as to Form By:City Attorney
2. 3.Contractor warrants and represents that the person or persons executing this supplemental agreement on behalf of Contractor has or have been duly authorized by Contractor to sign this supplemental agreement and bind Contractor to the terms hereof. 4.Except as specifically revised herein, all terms and conditions of the Agreement shall remain in full force and effect, and Contractor shall perform all the services, duties, obligations and conditions required under the Agreement, as supplemented and modified by this supplemental agreement. 5.
The Scope of Services specified in Exhibit A of the Agreement is amended as follows: 1.increasedIn consideration of the additional and/or revised services described in section 1, above, the maximum not-to-exceed amount thatis specified in Exhibit B of the Agreement of Payment of Contractor's fees and expenses, is increased by $57,519.52 and said maximum not-to-exceed amount is amended as follows:Contractor agrees that the amount of increase or decrease in the not-to-exceed amount specified in section 2, above, shall constitute full compensation for additional and/or revised services specified in section 1, above, and shall fully compensate Contractor for any and all direct and indirect costs that may be incurred by Contractor in connection with such additional and/or revised services, including costs associated with any changes in work schedules or in the performance of other services or workby Contractor. The time for the performance of the agreement is increased by 182 Days by reason of the performance of the work required by this Supplemental Agreement. as parties to that certain Professional Services Agreement designated as Agreement Number2020-0220including any and all prior supplemental agreements modifying said agreement (said agreement and supplemental agreements are hereby collectively referred to as the "Agreement"), hereby supplement and modify the Agreement as follows:Job#:S15201700Project Title:Transportation Master Plan Executed Date09/12/2023
Description Amount2020-0220Transportation Master PlanExhibit ASupplemental Agreement #8PCO #8.0 Changed/Unforeseen ConditionsThis supplement is authorizing staff changes, budget reallocations, and additional budget needed for this project. Updated 10-H and budget summary is included.Sunset date is also being extended to June 30, 2024.$57,519.5208/16/23$57,519.52Total for Change Order #8Items1 $57,519.52Total for Contract # 2020-0220Items1$57,519.52Changed/Unforeseen Conditions$0.00Changes to Bid Documents$0.00Client Initiated Changes$0.00Totals By ReasonChange Orders1 555 Capitol Mall, Suite 510, Sacramento, CA 95814 (916) 329-7332 Fax (916) 773-2015www.fehrandpeers.com MEMORANDUM Date: August 3, 2023 To: Jennifer Donlon Wyant– City of Sacramento From: Adrian Engel – Fehr & PeersSubject: Request to update staff and task budgets for Sacramento TMP Project City Project Number: S15201700Fehr & Peers Number: RS20-3891.00Fehr & Peers would like to add the following staff to this project: Tim Wilbur Technician 31.25 Marty Delgado Technician 31.25Brian Situ Engineer/Planner 36.06Feslia Chen Engineer/Planner 33.65Fehr & Peers would like to remove the following staff from the project: Hamid Zolfaghari Senior Associate 65.00Paul Jewel Principal 96.15Matthew (Chase) McFadden Engineer/Planner 31.25Yelena Selyuzhitskiy Engineer/Planner 28.85Megan Potter Technician 26.50Guatami Mittal Engineer/Planner 28.85Hayden Anderson Intern 25.00We request that the Subconsultant Veritable Good transfer their remaining ODC budget of $6,368.25 into their labor Task 5 Public Outreach. The 10-H form with their adjusted ODC budget shown is attached. TASK CURRENTSupplement 08New BudgetNO. PHASE/TASK DESCRIPTIONBUDGETChangeVERITABLE GOOD SUBCONSULTANT SERVICES5 Public Outreach48,648.326,368.2555,016.57Other Direct CostsCommunity Consultants9,000.00-6,368.252,631.75Subtotal VERITABLE GOOD57,648.32 0.00 57,648.32 555 Capitol Mall, Suite 510, Sacramento, CA 95814 (916) 329-7332 Fax (916) 773-2015www.fehrandpeers.com Additionally, we request that a portion of the Phase II Cost Estimates budget for the Subconsultant Mark Thomas of $59,779.11 be transferred to Fehr & Peers tasks to account for changes in the cost estimating scope and process of the project as we are concluding the development of the final plan. TASK CURRENTSupplement 08New NO. PHASE/TASK DESCRIPTIONBUDGETChangeBudgetMARK THOMAS & CO SUBCONSULTANT SERVICES1Phase I Phone Calls & Meetings0.00 0.001Phase II Phone Calls & Meetings6,744.29 6,744.297Phase I Cost Review0.00 0.007Phase II Cost Estimates83,955.60 -59,779.11 24,176.49Subtotal MARK THOMAS & CO90,949.90 -59,779.11 31,170.79 Fehr & Peers would also like to request an addition to our scope and fee of $57,519.52 for additionalcoordination meetings and to create a web page, project list, and map on the City’s website to highlight the final plan recommendations. The task budgets and scope are attached. 555 Capitol Mall, Suite 510, Sacramento, CA 95814 (916) 329-7332 Fax (916) 773-2015www.fehrandpeers.com
SUPPLEMENTAL AMENDMENT 8 SCOPE COORDINATION MEETINGS PUBLIC FACING TRANSPORTATION PRIORITIES PLANNED PROJECTS WEB PAGE F&P will - INTERNAL FACING WEB APPLICATION FOR INPUT/DATA MANAGEMENT PROCESS the The TPP INTERNAL CIP DATA REVIEW APPLICATION/PUBILIC FACING DASHBOARD - F&P
Adrian EngelAssociate-in-ChargeMeredith Milam Engineer/ PlannerCullen McCormickAssociate AssociateSr. Engineer/Planner TechnicianSr. Project Coordinator HoursSubtotal Labor CostsOH + Fringe171.91%Profit10% Total Cost $ 64.90 $ 28.85 $ 50.00 $ 47.60 $ 38.94 $ 31.73 $ 35.10 Addmendment 8 TasksCoordination Meetings1616162068 $ 2,896.20 $ 4,978.86 $ 787.51 $ 8,662.56 Public Facing Web Page, Project List, and Map for Final Plan 8 20 24 40 60 8 160 $ 5,980.80 $ 10,281.59 $ 1,626.24 $ 17,888.63 Internal Facing Web Page/App, Data Management 4 4 8 4 80 12 112 $ 3,925.00 $ 6,747.47 $ 1,067.25 $ 11,739.71 CIP Internal data review, Public Facing Web Page 16 8 16 120 12 172 $ 6,428.80 $ 11,051.75 $ 1,748.06 $ 19,228.61 Task 1 Subtotal444016604028032512 19,230.80 33,059.67 5,229.05 $ 57,519.52 Total 44 40 16 60 40 280 32 512 $ 19,230.80 $ 33,059.67 $ 5,229.05 $ 57,519.52 Other Direct CostsODC Subtotal00000000 $ - $ - $ - $ - Total $ 57,519.52 Fehr & PeersSacramento Transportation Master Plan - Phase II Engineering Services through June 30, 2023Original Contract Amount99,896.7508/03/23 Supplemental Agreement No. 11,000.00Re: Sacramento Transportation Master PlanSupplemental Agreement No. 20.00Fehr & PeersRS20-3891Supplemental Agreement No. 3459,303.16PO # 54849Supplemental Agreement No. 40.00Invoice No. Supplemental Agreement No. 535,829.21Supplemental Agreement No. 629,932.07Supplemental Agreement No. 857,519.52Total Contract Amount683,480.71COSTS COSTS TOTAL PERCENTTASK ORIGINAL Supplement 08 CURRENT PREVIOUSLY BILLED COSTS BALANCE BILLEDNO. PHASE/TASK DESCRIPTION BUDGET Change BUDGET BILLED THIS PERIOD TO DATE REMAINING BUDGETFEHR & PEERS1TASK 1: Project ManagementKick-Off3,213.843,213.843,213.840.003,213.840.00100%Phase I Phone Calls & Meetings11,186.0211,186.0211,186.020.0011,186.020.00100%Phase II Phone Calls0.008,662.5625,811.5217,148.960.0017,148.968,662.5666%Project Schedule1,002.293,045.903,045.890.003,045.890.00100%2TASK 2: Review Relevant Studies and PlansReview Plans13,373.4013,373.4013,373.400.0013,373.400.00100%GIS Map7,376.737,376.737,376.730.007,376.730.00100%3TASK 3: Existing Conditions and Travel PatternsReview Recent Analysis7,047.727,047.727,047.720.007,047.720.00100%Updated Project List4,682.138,582.178,581.260.008,581.260.91100%GIS Map4,811.34 46,168.71 46,168.71 0.00 46,168.71 0.00 100%4TASK 4: Future TrendsFuture Trends Analysis0.008,454.218,454.210.008,454.210.00100%5TASK 5: Community Listening and EngagementKey Informant Interviews9,743.819,743.819,743.810.009,743.810.00100%Task Force/Project Development Team12,546.7835,045.3435,045.340.0035,045.340.00100%Council Workshops0.009,253.659,252.650.009,252.651.00100%Public Outreach8,541.133,596.5246,829.3043,232.780.0043,232.783,596.5292%6TASK 6: RecommendationsDraft TMP0.0015,060.7515,060.750.0015,060.750.00100%7TASK 7: Cost EstimatesPhase I Cost Review717.54717.54717.540.00717.540.00100%Phase II Cost Estimates0.007,500.0015,394.597,894.590.007,894.597,500.0051%8TASK 8: Prioritization/Implementation StrategyPrioritization Process0.0042,886.0042,886.000.0042,886.000.00100%9TASK 9: Final PlanGIS Story Map0.0026,531.6926,531.690.0026,531.690.00100%Administrative Draft Plan0.0019,317.2019,317.200.0019,317.200.00100%Public Draft Plan0.008,682.5922,033.5013,350.910.0013,350.918,682.5961%Final Draft Plan0.0025,000.0029,676.504,676.500.004,676.5025,000.0016%Final Plan0.0015,000.0017,338.251,748.690.001,748.6915,589.5610%Web Page, TPP Application, and GIS Maps0.0048,856.9648,856.960.000.000.0048,856.960%Other Direct CostsTamika L. Butler Consulting presentation at PDT Meeting0.001,000.001,000.000.001,000.000.00100%Mobile-friendly outreach tool0.0028,000.0028,000.000.0028,000.000.00100%TOTAL PRIME CONSULTANT84,242.72117,298.63501,945.30384,055.200.00384,055.20117,890.1177%VERITABLE GOOD SUBCONSULTANT SERVICES5Public Outreach0.00 6,368.2555,016.57 35,683.40 35,683.40 19,333.17 65%Other Direct CostsCommunity Consultants0.00-6,368.252,631.75 2,631.75 2,631.75 0.00 100%Subtotal VERITABLE GOOD0.000.0057,648.3238,315.150.0038,315.1519,333.1766%AIM SUBCONSULTANT SERVICES1Phase I Phone Calls & Meetings3,810.74 3,810.74 3,384.67 0.00 3,384.67 426.07 89%5Public Outreach1,314.63 84,105.57 83,936.15 0.00 83,936.15 169.42 100%Other Direct CostsMileage/Parking100.00400.0070.500.0070.50329.5018%Video Expenses0.00800.00404.000.00404.00396.0051%Youth Outreach Expenses0.002,000.002,000.000.002,000.000.00100%Notification Expenses0.001,000.00744.430.00744.43255.5774%Virtual Meeting Expenses0.00 600.00 106.02 0.00 106.02 493.98 18%Subtotal AIM5,225.370.0092,716.3190,645.770.0090,645.772,070.5498%MARK THOMAS & CO SUBCONSULTANT SERVICES1 Phase I Phone Calls & Meetings3,005.83 0.00 0.00 0.00 0.00 0.001 Phase II Phone Calls & Meetings0.00 6,744.29 3,478.04 0.00 3,478.04 3,266.25 52%7 Phase I Cost Review7,272.82 0.00 0.00 0.00 0.00 0.007 Phase II Cost Estimates0.00-59,779.1124,176.49 10,834.44 0.00 10,834.44 13,342.05 45%Other Direct CostsMileage/Parking100.00 100.00 0.00 0.00 0.00 100.00 0%Mail /Delivery50.00 50.00 0.00 0.00 0.00 50.00 0%Reproductions/Copies100.00 0.00 0.00 0.00 100.00 0%Subtotal MARK THOMAS & CO10,428.65-59,779.1131,170.7914,312.480.0014,312.4816,858.3146% GRAND TOTAL SERVICES99,896.7557,519.52683,480.71527,328.590.00527,328.59156,152.1277% Fehr & PeersDate:XProject Name:Project #:Fringe Benefit % + *Overhead %=Combined %72.84% 99.07% 171.91%Profit %:10.00%Key StaffPrevailing Wage Classification NameActual Base Hourly Rate Paid to Employee For Reference Only (Does not Include any Fringe or OH)Actual Fully Loaded Hourly Rate For Reference Only (Includes Fringe, OH & Profit)Approved Flat Hourly Billing RateXSenior Associate Adrian Engel $64.90 $194.12 $194.12Senior Engineer/Planner Emily Alice Gerhart $42.31 $126.55 $126.55Associate Carly Sieff $45.43 $135.88 $135.88Principal Eric Womeldorff $84.62 $253.10 $253.10Associate Carrie Carsell $47.60 $142.37 $142.37Principal Ronald Milam $111.06 $332.18 $332.18Principal Fred Choa $107.21 $320.67 $320.67Principal John Gard $107.21 $320.67 $320.67XPrincipal Katie Miller $97.12 $290.49 $290.49Principal David Robinson $96.15 $287.59 $287.59Principal Kristin Calia $73.08 $218.58 $218.58Associate Marshall Ballard $63.94 $191.25 $191.25Associate Patrick McDonough $63.94 $191.25 $191.25Senior Associate Brandy Foust $61.54 $184.07 $184.07Associate David Stanek $63.94 $191.25 $191.25Associate Cullen McCormick $50.00 $149.55 $149.55Associate Robert Hananouchi $53.37 $159.63 $159.63Associate Greg Behrens $49.52 $148.11 $148.11Associate Rodney Brown $47.12 $140.94 $140.94Senior Engineering Technican Beverly Willett $34.62 $103.55 $103.55Senior Engineer/Planner Danny Murphy $42.31 $126.55 $126.55Senior Engineer/Planner Drew Levitt $43.75 $130.86 $130.86Senior Engineer/ Planner Carly Panos $40.87 $122.24 $122.24Senior Engineer/Planner Jimmy Fong $38.94 $116.47 $116.47Engineer/Planner Shangyou Zeng $34.62 $103.55 $103.55Senior Engineer/Planner David Manciati $38.94 $116.47 $116.47Senior Engineer/Planner Jessica Sandoval $41.11 $122.96 $122.96Engineer/Planner Kyle Baumgartner $36.06 $107.86 $107.86Engineer/Planner Elizabeth Connell $34.62 $103.55 $103.55Engineer/Planner Adrita Islam $34.62 $103.55 $103.55Engineer/Planner Yishu (Albee) Wei $34.62 $103.55 $103.55Project Coordinator Tatyana (Tanya ) Silchuk $23.08 $69.03 $69.03Engineer/Planner Sean Reseigh $36.06 $107.86 $107.86Senior Project Coordinator JoLynn Souto $35.10 $104.98 $104.98Project Coordinator Melanie Gill $31.25 $93.47 $93.47Project Coordinator Lacy O'Lalde $23.08 $69.03 $69.03Technician William Edmonson $31.73 $94.90 $94.90Engineer/Planner Marissa Milam $34.62 $103.55 $103.55Senior Engineer/ Planner Teresa Whinery $47.12 $140.94 $140.94Engineer/Planner Terence Zhao $36.06 $107.86 $107.86Senior Engineering Technican Michelle Jewel $34.62 $103.55 $103.55Engineer/Planner Madeline Harriott $31.25 $93.47 $93.47XEngineer/Planner Meredith Milam $28.85 $86.29 $86.29Engineer/Planner Sonia Anthoine $31.25 $93.47 $93.47Senior Engineer/Planner Jennifer Ziebarth $47.12 $140.94 $140.94Engineer/Planner Tory Gibler $36.06 $107.86 $107.86Engineer/Planner Taylor Whitaker $36.06 $107.86 $107.86Senior Project Coordinator Allee Nesbitt $30.53 $91.32 $91.32Senior Engineering Technican Tamara Zdvorak $34.62 $103.55 $103.55Technician Krystal Snyder $31.73 $94.90 $94.90Engineer/Planner Valerie Tan $35.10 $104.98 $104.98 A x Profit % = B A + B = Actual Fully Loaded Hourly RateCITY OF SACRAMENTO 10-H FORMApproved with Supplement # (type Original if it is the Original):Supplement 8CONTRACTOR Name:8/3/2023Sacramento Transportation Master PlanS15201700[Actual Base Hourly Rate Paid to Employee + (Actual Base Hourly Rate Paid to Employee x Combined %)] = A Page1 of 2Version: December 5, 2018
Fehr & PeersDate:XProject Name:Project #:Fringe Benefit % + *Overhead %=Combined %72.84% 99.07% 171.91%Profit %:10.00%Key StaffPrevailing Wage Classification NameActual Base Hourly Rate Paid to Employee For Reference Only (Does not Include any Fringe or OH)Actual Fully Loaded Hourly Rate For Reference Only (Includes Fringe, OH & Profit)Approved Flat Hourly Billing Rate A x Profit % = B A + B = Actual Fully Loaded Hourly RateApproved with Supplement # (type Original if it is the Original):Supplement 8CONTRACTOR Name:8/3/2023Sacramento Transportation Master PlanS15201700[Actual Base Hourly Rate Paid to Employee + (Actual Base Hourly Rate Paid to Employee x Combined %)] = A Senior Engineering Technican Michelle Chung $34.62 $103.55 $103.55Technician Tim Wilbur $31.25 $93.47 $93.47Technician Marty Delgado $31.25 $93.47 $93.47Engineer/Planner Brian Situ $36.06 $107.86 $107.86Engineer/Planner Feslia Chen $33.65 $100.65 $100.65$0.00 $0.00Description RateTotalTamika L. Butler Consulting PDT Presentation on Equity in Transportation$1,000.00Mobile-friendly outreach tool Time and materials $28,000.00 By signing here, you agree to the terms above, and attest that all information is accurate and true.CONTRACTOR/SUBCONTRACTOR Project Manager's SignatureAdrian Engel, Principal1. List all Professional and Supervisory staff by Classification and Name. For staff not listed by name but by classification only, a current payroll document identifying their actual base hourly rate shall be provided with every invoice where an unlisted staff bills time. The approved flat hourly billing rates for all employees will be calculated and reimbursed based on their actual base hourly rates per the date noted above unless CITY Project Manager assigns a fair and reasonable flat hourly billing rate for selected employees. For staff not listed by name but by classification only, the reimbursement will not exceed the approved flat hourly billing rate for that classification. Approved flat hourly billing rates for new employees hired after the date of this cost proposal will not exceed (or shall be in line with) the rates of similar personnel with similar experience listed on this cost proposal. The approved flat hourly billing rate shall be all-inclusive, including all mark-ups, fringe, and overhead expenses and profit.2. Key Staff shall be determined by CITY Project Manager. (i.e., named Project Manager, a specific Principal Engineer, a specific Structural Engineer, etc. Note Key staff with an "X" in the Key Staff column.3. The employees' actual base hourly rates used to negotiate the flat hourly billing rates in this 10-H Form are the rates that were effective per the date noted above. Addition of new staff, new classifications, or addition of a SUBCONTRACTOR not previously listed on the approved 10-H Form(s) shall require written approval from the CITY. No work shall commence until the approval is provided by the CITY. New staff shall be paid at the same or lower approved flat hourly billing rate of the previously approved or similar classification. In addition, if the substitution involves Key Staff, CONTRACTOR must request and justify the need for the substitution and obtain approval from CITY Project Manager. Substituted Key Staff shall be as qualified as the original. 4. Approved flat hourly billing rates include all standard equipment including laptop, camera, cell phone, truck, standard personal safety equipment. CITY Project Manager shall approve any other direct costs.5. Note employees/classifications that are subject to prevailing wage requirements with an "X" in the Prevailing Wage column. Prevailing Wage specified is based on current Department of Industrial Relations (DIR) determination. CONTRACTOR shall be responsible for any future adjustments to the prevailing wage, including but not limited to, base hourly rates and employer payments as determined by the DIR. CONTRACTOR is responsible for paying the appropriate rate, including escalations that take place during the term of the Agreement. CONTRACTOR shall be reimbursed at the above listed approved flat hourly billing rates.6. Overtime may be reimbursed to classifications where it is required by their union contracts (Prevailing Wage classifications). Overtime will not be charged unless prior written approval is received by CITY Project Manager. CITY shall pay CONTRACTOR at the approved overtime rates noted above. CONTRACTOR shall pay prevailing wage employees per prevailing wage guidelines. 7. Local transportation costs resulting from commuting to and from the employee's residence to the office or job site are not reimbursable.8. The Project will not reimburse CONTRACTOR for costs to relocate its staff to the geographic area of the contract. The Project will not reimburse CONTRACTOR for any per diem.9. ODC items are to be in compliance with Code of Federal Regulations, Title 48 Part 31 [Federal Acquisition Regulations (FAR) cost principles] and the firm's company-wide allocation Page2 of 2Version: December 5, 2018
Previously approved 10-H form(s) enclosed for reference only AIM Consulting, Inc.Date:XProject Name:Project #:Fringe Benefit % + *Overhead %=Combined %62.00% 145.00% 207.00%Profit %:10.00%Key StaffPrevailing Wage Classification NameActual Base Hourly Rate Paid to Employee For Reference Only (Does not Include any Fringe or OH)Actual Fully Loaded Hourly Rate For Reference Only (Includes Fringe, OH & Profit)Approved Flat Hourly Billing RateOutreach Oversight Gladys Cornell $57.69 $194.82 $194.82Graphics Designer Darlene Tran $35.00 $118.20 $118.20Electronic Communications Designer Scott Race $42.12 $142.24 $142.24Senior Outreach Manager Katie DeMaio $40.87 $138.02 $138.02Senior Outreach Coordinator II Angelika Williams $31.25 $105.53 $105.53Senior Outreach Coordinator II Esmeralda Santana $25.48 $86.05 $86.05Outreach Coordinator II Fionna Ferraras $25.48 $86.05 $86.05$0.00 $0.00Description RateTotalMileage / Parking 400Notification Materials 1000Youth & Disadvantaged Community Outreach Expenses$2,000.00Video Expenses $800.00Virtual Meeting Expenses $600.00 CITY OF SACRAMENTO 10-H FORMSacramento Transportation Master PlanS15201700CONTRACTOR Name:Supplement 63/17/2022Approved with Supplement # (type Original if it is the Original):Estimated ODC Budgets Shall Be Included in Cost Proposal.By signing here, you agree to the terms above, and attest that all information is accurate and true.Gladys Cornell1. List all Professional and Supervisory staff by Classification and Name. For staff not listed by name but by classification only, a current payroll document identifying their actualbase hourly rate shall be provided with every invoice where an unlisted staff bills time. The approved flat hourly billing rates for all employees will be calculated and reimbursedbased on their actual base hourly rates per the date noted above unless CITY Project Manager assigns a fair and reasonable flat hourly billing rate for selected employees. Forstaff not listed by name but by classification only, the reimbursement will not exceed the approved flat hourly billing rate for that classification. Approved flat hourly billing rates fornew employees hired after the date of this cost proposal will not exceed (or shall be in line with) the rates of similar personnel with similar experience listed on this cost proposal.The approved flat hourly billing rate shall be all-inclusive, including all mark-ups, fringe, and overhead expenses and profit.2. Key Staff shall be determined by CITY Project Manager. (i.e., named Project Manager, a specific Principal Engineer, a specific Structural Engineer, etc. Note Key staff with an"X" in the Key Staff column.3. The employees' actual base hourly rates used to negotiate the flat hourly billing rates in this 10-H Form are the rates that were effective per the date noted above. Addition ofnew staff, new classifications, or addition of a SUBCONTRACTOR not previously listed on the approved 10-H Form(s) shall require written approval from the CITY. No work shallcommence until the approval is provided by the CITY. New staff shall be paid at the same or lower approved flat hourly billing rate of the previously approved or similarclassification. In addition, if the substitution involves Key Staff, CONTRACTOR must request and justify the need for the substitution and obtain approval from CITY ProjectManager. Substituted Key Staff shall be as qualified as the original.4. Approved flat hourly billing rates include all standard equipment including laptop, camera, cell phone, truck, standard personal safety equipment. CITY Project Manager shallapprove any other direct costs.5. Note employees/classifications that are subject to prevailing wage requirements with an "X" in the Prevailing Wage column. Prevailing Wage specified is based on currentDepartment of Industrial Relations (DIR) determination. CONTRACTOR shall be responsible for any future adjustments to the prevailing wage, including but not limited to, basehourly rates and employer payments as determined by the DIR. CONTRACTOR is responsible for paying the appropriate rate, including escalations that take place during the termof the Agreement. CONTRACTOR shall be reimbursed at the above listed approved flat hourly billing rates.6. Overtime may be reimbursed to classifications where it is required by their union contracts (Prevailing Wage classifications). Overtime will not be charged unless prior writtenapproval is received by CITY Project Manager. CITY shall pay CONTRACTOR at the approved overtime rates noted above. CONTRACTOR shall pay prevailing wage employeesper prevailing wage guidelines.7. Local transportation costs resulting from commuting to and from the employee's residence to the office or job site are not reimbursable.8. The Project will not reimburse CONTRACTOR for costs to relocate its staff to the geographic area of the contract. The Project will not reimburse CONTRACTOR for any perdiem.9. ODC items are to be in compliance with Code of Federal Regulations, Title 48 Part 31 [Federal Acquisition Regulations (FAR) cost principles] and the firm's company-wideallocation policies and charging practices with all clients including federal government state government local agencies and private clientsOther Direct Costs (ODC) Items and Rates CONTRACTOR/SUBCONTRACTOR Project Manager's Signature
A x Profit % = B A + B = Actual Fully Loaded Hourly Rate[Actual Base Hourly Rate Paid to Employee + (Actual Base Hourly Rate Paid to Employee x Combined %)] = A Page1 of 1Version: December 5, 2018
Mark Thomas & Company, Inc.Date:XProject Name:Project #:Fringe Benefit % + *Overhead %=Combined %77.49% 77.11% 154.60%Profit %:10.00%Key StaffPrevailing Wage Classification NameActual Base Hourly Rate Paid to Employee For Reference Only (Does not Include any Fringe or OH)Actual Fully Loaded Hourly Rate For Reference Only (Includes Fringe, OH & Profit)Approved Flat Hourly Billing RatePrincipal Zach Siviglia $138.00 $386.48 $386.48XSr. Project Manager Aaron Silva $82.31 $230.52 $230.52Sr. Project Engineer Matt Magaw $51.20 $143.39 $143.39Design Engineer II Josh Iniguez $38.90 $108.94 $108.94Desgin Engineer I Aileen Jiang $32.00 $89.62 $89.62Sr. Project Coordinator Marlayna Harney $36.69 $102.75 $102.75Project Coordinator Shelby Navarro $29.42 $82.39 $82.39Sr. Project Accountant Cindy Stevens $48.51 $135.86 $135.86Intern $17.00 $47.61 $47.61Project Accountant Daveena Kumar $35.00 $98.02 $98.02Design Engineer II Serena Straub $36.50 $102.22 $102.22Design Engineer II Juan Zermeno $33.28 $93.20 $93.20Design Engineer II Jameela Flordeliz $36.50 $102.22 $102.22Technician Candice Mitchell $26.00 $72.82 $72.82Description Rate TotalMileage/Parking Current IRS Rate $100.00Mail/Delivery At Cost $50.00Reproductions/Copies At Cost $100.00 CITY OF SACRAMENTO 10-H FORMSacramento Transportation Master PlanS15201700CONTRACTOR Name:Supplement 3/17/2022Approved with Supplement # (type Original if it is the Original):Estimated ODC Budgets Shall Be Included in Cost Proposal.By signing here, you agree to the terms above, and attest that all information is accurate and true.Zach Siviglia1. List all Professional and Supervisory staff by Classification and Name. For staff not listed by name but by classification only, a current payroll document identifying their actualbase hourly rate shall be provided with every invoice where an unlisted staff bills time. The approved flat hourly billing rates for all employees will be calculated and reimbursedbased on their actual base hourly rates per the date noted above unless CITY Project Manager assigns a fair and reasonable flat hourly billing rate for selected employees. Forstaff not listed by name but by classification only, the reimbursement will not exceed the approved flat hourly billing rate for that classification. Approved flat hourly billing rates fornew employees hired after the date of this cost proposal will not exceed (or shall be in line with) the rates of similar personnel with similar experience listed on this cost proposal.The approved flat hourly billing rate shall be all-inclusive, including all mark-ups, fringe, and overhead expenses and profit.2. Key Staff shall be determined by CITY Project Manager. (i.e., named Project Manager, a specific Principal Engineer, a specific Structural Engineer, etc. Note Key staff with an"X" in the Key Staff column.3. The employees' actual base hourly rates used to negotiate the flat hourly billing rates in this 10-H Form are the rates that were effective per the date noted above. Addition ofnew staff, new classifications, or addition of a SUBCONTRACTOR not previously listed on the approved 10-H Form(s) shall require written approval from the CITY. No work shallcommence until the approval is provided by the CITY. New staff shall be paid at the same or lower approved flat hourly billing rate of the previously approved or similarclassification. In addition, if the substitution involves Key Staff, CONTRACTOR must request and justify the need for the substitution and obtain approval from CITY ProjectManager. Substituted Key Staff shall be as qualified as the original.4. Approved flat hourly billing rates include all standard equipment including laptop, camera, cell phone, truck, standard personal safety equipment. CITY Project Manager shallapprove any other direct costs.5. Note employees/classifications that are subject to prevailing wage requirements with an "X" in the Prevailing Wage column. Prevailing Wage specified is based on currentDepartment of Industrial Relations (DIR) determination. CONTRACTOR shall be responsible for any future adjustments to the prevailing wage, including but not limited to, basehourly rates and employer payments as determined by the DIR. CONTRACTOR is responsible for paying the appropriate rate, including escalations that take place during the termof the Agreement. CONTRACTOR shall be reimbursed at the above listed approved flat hourly billing rates.6. Overtime may be reimbursed to classifications where it is required by their union contracts (Prevailing Wage classifications). Overtime will not be charged unless prior writtenapproval is received by CITY Project Manager. CITY shall pay CONTRACTOR at the approved overtime rates noted above. CONTRACTOR shall pay prevailing wage employeesper prevailing wage guidelines.7. Local transportation costs resulting from commuting to and from the employee's residence to the office or job site are not reimbursable.8. The Project will not reimburse CONTRACTOR for costs to relocate its staff to the geographic area of the contract. The Project will not reimburse CONTRACTOR for any perdiem.9. ODC items are to be in compliance with Code of Federal Regulations, Title 48 Part 31 [Federal Acquisition Regulations (FAR) cost principles] and the firm's company-wideallocation policies and charging practices with all clients includingfederal government state government local agencies and private clients Other Direct Costs (ODC) Items and Rates
CONTRACTOR/SUBCONTRACTOR Project Manager's Signature
A x Profit % = B A + B = Actual Fully Loaded Hourly Rate[Actual Base Hourly Rate Paid to Employee + (Actual Base Hourly Rate Paid to Employee x Combined %)] = A Page1 of 1Version: March 27, 2015
viggggggggggggggggggggggggggggggggggggggggggggggggggggglilliliiliillillililliiililillillililllllliliiiiiillllliiiaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaa g here, you agree to
ACTOR/SUBUBUBUBUBUUUBUBUBUUBUUBUBUUBUBUUBUBUBUUBUBUUBUUUBUUUBUBUBUUBBBBBUUBUUBUBUBBBUBBBBBBCOCOCOCOCOCOCOCOCOCOCOCOCOCOCOCOCOCOOCCOCOCOCOCOCOOOCOCOCOCOCOCOCCOCOOCOOOOCOCOCCCOCOCOCOOOCCCCOCCOCCOCOCCCOOCCCN