City of Sacramento
City Council - 5PM Report
915 I Street Sacramento, CA 95814
www.cityofsacramento.org
File ID: 2023-01120 9/12/2023 Consent Item 8.
Professional Services Supplemental Agreement for Interim Building Official Services with CSG Consultants, Inc.
File ID: 2023-01120
Location: Citywide
Recommendation: Pass a Motion authorizing the City Manager or City Manager’s designee to execute Supplemental Agreement No. 4 to City Agreement PRC001790 with CSG Consultants, Inc. in the amount not-to-exceed $160,000, bringing the total not-to-exceed amount to $409,000 for Interim Building Official services.
Contact: Monica Chao, Administrative Analyst, (916) 808-5875, [email protected], Community Development Department; Candace Noguchi, Assistant Director, (916) 808-8880, [email protected], Community Development Department Presenter: None
Attachments:
1-Description/Analysis
2-Supplemental Agreement with CSG Consultants, Inc.
Additional Description/Analysis
Issue Detail: The City of Sacramento contracted with CSG Consultants Inc. in March 2022 for Interim Building Official services on an as needed basis to provide leadership and administrative services during the recruitment of a permanent Chief Building Official.
The original contract, City Agreement PRC001790, was in the amount of $85,000 for services from March 1, 2022, to August 31, 2022. Supplemental agreements No. 1 through No. 3 were executed to extend the time of performance through October 31, 2023, and increase the agreement amount up to $249,000 for continuation of services due to the unsuccessful recruitment of the Chief Building Official.
After multiple attempts to recruit and hire for the position, the lack of salary competitiveness remains
File ID: 2023-01120 9/12/2023 Consent Item 8.
a barrier. The results of the City’s classification and compensation study may affect the future salary range for the Chief Building Official and improve the recruitment efforts to successfully hire a permanent Chief Building Official.
While the Chief Building Official position remains vacant, it is recommended that the city continues to have CSG Consultants, Inc. provide Interim Building Official services.
Policy Considerations: 1) City Code Section 3.64.040 requires City Council approval for a supplemental agreement that increases the agreement amount to $250,000 or more. 2) As provided above, there have been multiple attempts to recruit and hire for this position through a competitive process. However, the lack of salary competitiveness remains a barrier. Also, after 18 months of providing consistent Interim Building Official services, it would be disruptive to the organization’s structure to change service providers. Therefore, a competitive process was not used for this contract extension. 3) This recommendation is in accordance with the Professional Services procurement policy.
Economic Impacts: Not applicable.
Environmental Considerations: Not applicable. This is exempt from the California Environmental Quality Act (CEQA) because it does not have the potential for causing a significant effect on the environment. (CEQA Guidelines §15061(b)(3).)
Sustainability: Not applicable.
Commission/Committee Action: Not applicable.
Rationale for Recommendation: CSG Consultants, Inc. has extensive experience providing interim building official services to California local governments and is available on short notice to provide the required services, which are necessary during the recruitment process for a new Chief Building Official.
Financial Considerations: There is sufficient funding in the Fiscal Year (FY) 2023/24 Community Development Department operating budget to fund Supplemental Agreement No. 4 with CSG Consultants, Inc.
Local Business Enterprise (LBE): CSG Consultants, Inc. is a qualified LBE.
File ID: 2023-01120 9/12/2023 Consent Item 8.
EXHIBIT ACity of Sacramento Building Official Services October 1, 2023 June 30, 2024 CSG's fee schedule which includes fees for personnel providing the proposed scope of work is provided in the table below. We will coordinate the pickup and return of all plans via CSG staff or licensed courier service. This service is provided at no additional cost. CSG will mail an invoice at the beginning of every month for services rendered during the previous month. Review Type / Role Current RatesRates for October 1, 2023 June 30, 2024Building Official $165.00 $173.25 All hourly rates include overhead costs including, but not limited to, salaries, benefits, Workers Compensation Insurance, and office expenses. Should the scope of work change or circumstances develop which necessitate special handling, CSG will notify the City prior to proceeding. On July 1 of each year following the contract year, CSG will initiate a rate increase based on the change in CPI for the applicable region. CSG will invoice on a monthly basis for services rendered during the prior month. Unless otherwise agreed, payment terms are 30-days from receipt of invoice. 2 Attachment 1 to Exhibit A